This meeting is now called to order Roll call please Vice Vice President Payne here, director. Trip here, Director Wilburn here, Director Waldrip here, President Shandy here the The Pledge of Allegiance will be led by Director Trip. Civil with liberty and justice for all. At this time, let the record show that the public hearing for the 2627 proposed budget is now open. Miss Allen. In compliance with state statute, A proposed budget for 2627 was presented to the board of Education on May 14th, 2020
The proposed budget was made available for inspection on the district's website and in-person here at the EAC starting on May 15th, 2026. Legal notices of the proposed budget were published in local newspapers. And the 2627 proposed budget will be considered for adoption at tonight's meeting. Mr Belcher, do we have anyone signed up for the to speak for the Board this evening regarding the proposed fiscal year year 2627 budget? We do not. That concludes the public hearing portion of our agenda
Hopefully the rest of the meeting won't go this fast all All right, there is there is a budget discussion later in the meeting at which board members may comment about the proposed 2627 budget. Miss Hatfield, are there any updates to the agenda? Yes, and the board has been made aware. Members of the board, are there any items you wish to move from the consent agenda? Are there any discussion items to be added to the agenda? May we have a motion to approve the agenda? I'll make a motion to approve the agenda. Second roll call, please. Vice President Payne, Director Tripp Tripp, Director. Wilburn, Director. Waldrop, President
Chandy. Alright, I'm going to start off board comments tonight. I'd like to highlight a very special person tonight is Colonel Herndon's last night and with just wanna say a few things we wanna wanna recognize Colonel Herndon who will be relocating in the coming weeks and this will be his final meeting as I said as the board Board of Education, Air Force Academy liaison Colonel Herndon on behalf of the Board of Education, we want to we want to thank you and all your partners at the Air Force Academy. For your collaboration, dedication and partnership, you
have been such a welcoming and uplifting presence with our board and you have helped strengthen our work over the past year. Can't say thank you enough from the holiday concert concert to your collaboration with our team. For many military affiliated celebrations and events, we have much to be grateful for with you. We wish you the very best and we thank you for your service, your time, your commitment, and your sacrifices to be here. I believe. Interim Superintendent Dr Field has some comments she would like to share as well. I do. Thank you, Colonel
Hurden. Herndon. Excuse me. It will come as no surprise to you to hear just how much we value our partnership with the the United States Air Force Academy. Your service to our country and to this district has set a high bar and helped create a clear path forward for our continued collaboration. Your partnership over the past year has not always been visible to the public, so I want to share a few behind the scenes. Highlights. Some members of our community may know this, but leading up to potential snow days, we closely collaborate
with the United States Air Force Academy regarding installation status conditions and operational impacts as we make decisions for our schools and for our families. We also have major projects underway that highlight the strength of this partnership. We have worked carefully with you and your leadership on our Douglas Valley Elementary School and Air Academy High School projects through the public. Schools on military installations program and as always, we collaborate on emergency
planning, school operations, installation installation access and more thank you for for our closed actually your close partnership for your your steady presence and for setting such a strong example for us to follow in the years ahead. We are grateful grateful for your service to our country and to the Academy and to Academy School District 20. Thank you. Vice President Payne, would you like to have any board comments? I just wanna thank you 'cause you were always a phone call away and the relationships that we've all developed, it's been wonderful
to have the sidebar conversations, but be at all these events with you and And we're so proud and honored to have you representing the District and being here at all these meetings. So we only wish you the best and and we're still gonna only be a phone call away, so. Thank you for everything. Director Waldrop, you have any comments? I do First, Carlington, thank you for everything you've done and I wish you all the best as you move forward. I know it's going to be great and wonderful things and you're a true asset to the United States, so. I also I think everyone knows I come from a military background myself, and a military background taught me that leadership begins with character
discipline, and adherence to core values in the Army, values such as loyalty and duty, respect selfless service, honor, integrity, and personal courage are not abstract ideals. There are standards that guide conduct accountability and decision making. Those principles shape my belief that individuals and positions of public trust must exercise restraint, professionalism, and impartiality. For that reason, I'm concerned when officials and education settings where those individuals are principals or others. Users official positions in that official capacity to
advocate for politically charged viewpoints public schools and school boards serve diverse communities and their their leaders should remain focused on education policy, lawful governance, and the development of student character rather than political activism when When personal ideology appears to influence official conduct, it can undermine public confidence and distract from the central mission of the district. In my view, professionalism requires that personal beliefs be set aside in official settings. In the military, we kind of have a mantra that we leave our personal beliefs and politics at the door. I believe that same essence and values and ethos apply equally to the
professionals in our schools. Those entrusted with shaping school culture and influencing students should model fairness sound sound judgment, respect for the law, and commitment to institutional values. The education where children ought to be politically neutral and focus on academic excellence and development of character. Educational leadership carries significant responsibility and and that responsibility should always be exercised, no matter that strengthens trust, preserves integrity and supports the development of good character and students. As I said on this board, I will remain focused on academic
excellence, accountability, and political neutrality. I will not waver my commitment to that promise. I hope to see our schools focus on those values as well as we continue to move forward. Thank you, Director Walter, Director Wilburn. There's really nothing to be said that hasn't been said other than it's just been a pleasure to get to know your brother, whether bumping into you at ball games or working together on board stuff, it's been. Great year or two or whatever it's been best of of luck now that you're going to go to work directly for somebody with stars on their shoulders. Don't forget us little people.
Appreciate you. Thank you, Director Wilburn, Director Tripp. So at 6:00 AM this morning. The grinding drone of a Piper Super Cub asserted itself over the mourning bird song that was floating in through my open window. They do start early in the summer to avoid the heat, but especially the afternoon thunderstorms and my my daughter always said that she knew it was going to be a good day when she heard those planes flying. And while I may occasionally grumble at the 6:00 AM noise, I actually thrill when the F16
Thunderbirds buzz my house in preparation for graduation. And as my neighbors, many of them say that is the sound of freedom. So as the 4th of July approaches, I've been thinking about our country, the ideals that we celebrate and and what it asks of us. Colonel Herndon's a great example of that and it's been such an honor to have you and your soon to be be successor. Whereas special members of our school board. Thank you for your service and for your support of this board and we will miss you and wish you all the best
of luck in The Cave in the mountain. In the 23 years of my husband's military service, I have been humbled to watch so many families like yours. Director Waldrop that send their loved ones away in service of our country hearts in their their throats but strengthen their souls and those loved ones have sought to preserve our founding freedoms and rights and to encourage them and others. We honor that spirit with our national Anthem, which celebrates endurance and victory despite hardship. But we
also have America the Beautiful, sort of a dueling anthem. Inspired by the view from our very own Pikes Peak. A hymn that urges us to nobleness. And pleads for God's protection and guidance. Now, collectively and individually, we have not always upheld those ideals. We've sometimes fallen short of the ideals expressed by our anthems and established in our inspired founding documents. But what a privilege it is to live in this United States
of America, a country unique in all the world. And I've been to a few of them, full of remarkable people and extraordinary achievements. It's vital that we help our children treasure their inheritance and equip them with the. Knowledge and the character to carry America s best ideals forward. So with that in mind, I look forward to this upcoming school year celebrations of our 250th anniversary anniversary and also the 152nd anniversary of our own unique district. So everyone have
a happy 4th when we get there. Thank you. Wonderful. Thank you, Director Tripp Doctor Field. I think you have an update for us. Yes I do. I have a quick update. Have my. Got it. Thank you very much. OK, so I have a quick update this evening. This was taken on the last day of school or the day before the last day of school, but a lot of activities occur during this week with a lot of continuations and celebrations. This is Miss Veronica Layman, she is the principal at DCC
Middle School and this was at the 8th grade. The the continuation. Our we recently had I think about about a week and a half ago, a cabinet retreat was very fun. We were out at school in the woods on On the picture on the left side is the core cabinet team with and the picture on the right side is with our principal representatives, so we have principal representatives from this past school year and then our coming school year. So like like I said, the school retreat took place outdoors at school in the
woods and was facilitated by administrator Patrick Patrick Perry. Amazing Throughout the day, Cabinet engaged in a a variety of team building activities designed to strengthen collaboration. Problem solving, communication and critical thinking skills. One One memorable challenge involved constructing a self-supporting bridge over water. It was fake water, using only wood and without nails or screws. To test this strength. Becky Allen stood on top of the completed bridge and
it held. Participants also enjoyed a Colorado trivia game and a hike to the pond. The retreat provided A valuable opportunity for leaders to connect, collaborate, and strengthen relationships in a unique learning environment. And if you've never been to school in the woods, put it on your calendar and go out and visit. So, Summer Institute, our annual summer institute is almost complete, with tomorrow marking the final day This year, staff participated in over 80 sessions including PLC training on responding
to student data with a focus on extensions and training on a behavior intervention support system. Also school in the woods. Administrator, principal Actually Patrick Perry taught best practices for teaching outside class, which you can see in these pictures. A huge thank you to Doctor Doctor Jeremy Koslak, Director for Professional Learning and his team for for organizing another successful Institute Summer Summer Institute runs for May 27th through June 12th and provides valuable learning opportunities for
our staff across the district. Speaking of staff development. This summer we had a trainer in from Solution Tree who is our partnership, our partner rather for professional learning learning communities. We had many participants in our common formative assessment training. We had all kinds of principles teachers and support team there. So thanks for everybody who participated. And then finally we have AI wanted to highlight a a Challenger Middle School teacher. Congratulations
to miss Melissa. Lovell She's a social studies teacher at Challenger Middle School for being named the outstanding American History Teacher of the Year for the Zebulon Zebulon Pike chapter of the Daughters of the American Revolution. This award honors notable full-time teachers of history in public. Private and parochial schools grades grades five through 12. So congratulations to Melissa and that's all I have this evening. Thank you, Doctor Field. Tonight we have
6 new administrators to approve. Mr Smart, would you please make the introductions? Yeah, but I can't count. I think it's s seven it. Well, that's what I thought. Summertime. I know it's summer Almost summertime. OK, alright, I'll give you a pass. Speaking of summer. So since it's getting time for summer vacations, I decided to ask our new administrators what would be their dream summer vacation. So So I'm gonna share those with you tonight. But I realized that I have set have set the bar too low for my vacations based on what these people are. To do and so I feel a little embarrassed about that
Oh well, OK, so our first administrator is here tonight because she's on vacation spending time with with her family. Erica Ramirez is being recommended for the the assistant principal position at Aspen Valley High School Her dream summer vacation would be escaping to the mountains of Montana with with her, with her entire family, including parents, siblings husbands, son, nephew, twin nieces. And I tell you you, that sounds like a movie plot. I'm just saying it sounds like something something happened there. But they would spend their days exploring Alpine lakes, mountain streams
surrounded by mountain peaks and fresh air. And they would also have some exciting mini side quest to explore the nearby national parks. Erica earned a Bachelor of Science in Education from Drake University and a Master of Arts in Education from the University of Northern Iowa, and she has served as a social studies teacher at Risk Coordinator coordinator, school improvement leader, and currently serves as the Assistant Principal at Welt Big Picture School in D8 and And it is my pleasure to recommend her tonight as the assistant principal for Aspen Valley High School. So we'll just give her
a little chair since she's not here, OK? Now I will tell you I did see it looked like some pep pep squads or something. I mean we have a lot of people out there wearing a lot of the same shirts and pom pom poms out there. So it's might get a little loud in here Our next administrator is Lauren Leary. Did I say that right Lauren O'Leary, you can go ahead and come up while I'm talking about you. She's being being recommended for the position of assistant principal for Timberview Middle School and her dream summer vacation would be to take her children to to the South of France where she taught English during
a summer of her graduate program. She would love for. To walk the same streets, experience the warmth of the local communities and gain an appreciation for the way of life. A way of life different from their own. And she would hope that they would explore local markets instead of be on their phone. Taste traditional French cuisine and hear the language spoken around them and discover how culture is is reflected in everyday life. And since her sons are avid swimmers, she would love to spend the sunny days along the Mediterranean coastline with them. I mean, does it get any better than that? Really? Come on, I was thinking Barstow
Barstow, CA would be great. No. OK, if you've ever been there, it's not great anyways Anyways, Lauren earned a Bachelor of Arts in Secondary Education in history and a Master of Arts in teaching English to speakers of other languages and another Master in of Education in Educational leadership from all of these from the University of Colorado, Colorado Springs. And she also played softball for UCC S right? Yeah, we talked about that in your interview, I think. What is your favorite pitch again? Yeah, I said the rise ball is my favorite, but OK Lauren previously taught. BE avid social studies and
served as curriculum coordinator. She currently serves as Dean of Students and Truancy administrator. Sounds like a fun job at Sand Creek High School in D49. It is my pleasure to recommend Lauren for the assistant Principal position at Timberview Middle School. And Lauren, is there anything you'd like to say? Yes, thank you. Good evening. Yeah, it is OK. Just gotta get a little little closer. OK, We'll be real close. Good evening, members of the District 20 Board of Education and Superintendent, I wanna sincerely thank you for the
opportunity to join the Timberview Middle School as the new assistant principal and athletic director. It is truly an honor to become such a part of an outstanding school and community. I cannot wait to serve alongside the incredible staff at TMS and build some meaningful relationships with our students and families. And. To the already wonderful culture that it already exists there. I'm excited to join their PAC and begin the chapter together alongside the rest of you. Thank you for your trust and your confidence, and I am looking
forward to seeing you often. Thank Thank you. Thanks, Lauren. All right. Our next administrator is Chad Cullors colors and he could not be here as as well because he's on vacation and visiting family in England What? So he said, hey, if I had a summer vacation dream other than going to England, he says I'd want to do things outside of England like go to other European countries and their beaches and culture and and have amazing food and all those things and so. I'm like Chad, stop talking. Chad earned a
Bachelor of Science and Exercise in sports science from the University of Utah and a Master of Education and educational leadership also from there. Any previously served as a PE teacher, Dean of students, speed teacher and middle school assistant principal principal and he currently serves as the K3 K3 assistant principal at Rocky Mountain Classical Academy in D40 And again is my pleasure to recommend Chad as the assistant principal principal of Timberview Middle School. Round of applause. It's like midnight there 'cause it's like 7 hours ahead. So he's probably asleep. Our next administrator is Tiffany Hopkins, who is being recommended for
the position of Assistant Principal at Antelope Trails Elementary School. She is joined this evening by her spouse Corey and her daughter Izzy on her dream summer vacation would be to explore somewhere new near near the water and discover the local cuisine, cuisine and wander through the markets and poke around some local bookstores She earned her Bachelor of Science in Elementary Education from Concordia University and a Master of Science in Education Leadership from from Western Governors University. And she has previously served as an elementary teacher preschool lead lead teacher, music, art and PE teacher all at the same time.
Music RP Whoa, awesome and currently serves as a Dean of students and instructional coach at Lewis Palmer Elementary School in in D38. And it's my pleasure to recommend Tiffany for the position of assistant Assistant Principal at Alamo Trails Elementary School. Anything you'd like to say Thank you. Good evening. I am deeply grateful for this opportunity to serve our students and our community an assistant principal and I'm looking forward to bringing my passion for passion for education. And student success to this role every single day. Thank you. Thank you.
Alright, our next administrator is Robin Behringer, who has been recommended for the position of Assistant Principal at Chinook Trail Elementary School and her dream summer vacation would be to charter a private yacht in the Mediterranean. And yes yes, she says, I've been watching Below Deck. OK, I don't know. What about that is. Robin earned a Bachelor of Arts in education from Regents University and a Master of Education Educational Administration from a Grand Canyon University, and she's also served as an elementary teacher
library technology educator, Dean of students and assistant principal, and she currently serves as the assistant principal at Meridian Ranch Elementary School in D49. You see in a theme here here, I think it is my pleasure to recommend Robin as the assistant principal of Chinook Trail Elementary School. Is there anything you'd. To say I would say thank you for tonight and being here and welcoming me and I am honored to be a part of Academy District 20. I spent some time in some of the big districts in Colorado Springs and I have
finally found my way home to the best 1. So I just want to say thank you and I appreciate the opportunity to be with you guys. Wonderful, Thank you so much. Thanks Robin. Yeah, Phil, we may get a few cheers on this next 1 I think think there's a lot of people back there. Our next administrator is Devon Johnson who's being recommended for the position of Principal at Encompass Heights Heights Elementary School. Is that all the people in the red shirt back there? All right. Just checking. OK. And she has joined this evening by Hairspouse Mark and Devon's dream summer vacation vacation would be a calm, scenic mountain retreat, she says
it's the ideal environment for her to recharge by hitting the trails for a run, diving into a great book and or simply enjoying the stillness of nature most Most importantly, it's a wonderful opportunity to unplug, play games, and enjoy quality unrelated time, uninterrupted time with her family. Great. Devon earned a Bachelor of Arts in music from Western State College. And a Master of Arts in elementary education from the University of Northern Colorado and she has previously served as an elementary teacher. Homeschool enriched enrichment principal, curriculum coordinator, and most recently served as the
principal at Lewis Palmer Elementary school in D thirty-eight and it's my my pleasure to recommend Devon for the principal position and encompass Heights Elementary School Devon. Is there anything you'd like to say? Absolutely thank for having me this evening. Thank you, Doctor Field. Miss Killings were Mr Smart, doctor Harris, the school board and of course the Husky Pack for for Rigby here this evening, so thank you. I have been so impressed so far with the professionalism, the kindness, the warm welcome I have received has been just wonderful. I have heard so many amazing things from
District 20 over the years and I appreciate its excellence and I'm so excited to be a part of it. I look forward to working together. I look forward to partnering and helping our students move forward and make successful, and I am just thrilled to be the new principal in Encompass Heights So So at that point, I'll say go Huskies. Thank you so much. Thank you. All right. And next I will be introducing Julie Cassano, who's being recommended for the position of Director for Student Support Services. Julie is joined this evening by her her spouse, Joanne, who's a teacher at Air Academy High School and her son Lincoln, who is a Foothills Falcon. What grades Lincoln
Is he kindergarten this year? 1st grade. 1st grade, yes, he's super exciting her dream summer vacation. OK, you gotta listen to this one. I was like oh boy, here we go would be travel to Copenhagen, Denmark. I thought first that's where where they make this stuff in the can. But it's not just like, you know, it's not. Her family loves how bikable the city is, and they have a place called Refin Street Food where they have delicious food from around the world. Hopefully they have pizza there. And she says they'd probably just spend most of their time there hanging out Julie earned a Bachelor of Arts in information science and
technology. And a Master of Science in information Science with an emphasis in Library and Information Services slash school media, both from the University of Albany and Julie has previously served as a school librarian a media media specialist, building technology coordinator, Dean of Students TOSA for for Assessment and assistant principal, and currently serves as the principal for Foothills Elementary School. And it is my pleasure to to recommend Julie. Tonight for the Director for Student Support Services position Julie, anything you'd like to say? Will you give me a microphone, Mr Smart? You know I'm gonna take the
opportunity to talk to the board Board of Education. Doctor Field and Doctor Harris. Thank you for the opportunity to serve Academy District 20 in this new role. I'd also just like to take a moment to thank Academy District 20 for continually believing in me and providing opportunities for growth throughout my career when I was a 22 year old recent graduate graduate interviewing over the phone, that was like before Microsoft Teams. You took a chance on me when the state assessment system underwent significant changes, Miss Allen Trusted
me with the opportunity to serve in learning services and support assessment work Foothills Elementary took a chance on an educator whose experience had been entirely in secondary schools and now now to the Learning Services team. Thank you for your confidence in me for for taking another chance on me, and for welcoming me back to learning Services. To the Foothills elementary community you shine in in every way imaginary imaginable. Your commitment to relationships, high level of learning and protecting the strong sense of community that makes Foothills so so special is truly remarkable. Everyone of you contributes
to the culture and success of this school, and I have no doubt that you will continue to do incredible things for students and families. You are what makes it a great day to be a Foothills Falcon. Thank you to Joanne and Lincoln for always supporting my goals, ambitions, and Dr Lincoln serving as your principal during your kindergarten year was one of my great great joys of. My life don't tell the other 400 students but but you'll always be my favorite Falcon. Thank you. Thank you. That's all I got for now. Thank you, Mr Smart. All right, we need a
motion to approve the consent agenda as posted so So moved second roll call, please. Vice President Payne. Director Tripp Director Wilburn. Director Waldrop. President Chandy There are 24 people watching the live stream right now. We're going to take a 10 minute break for a picture of Colonel Herndon and to transition the room. Thank you. 2 minute warning, please find your seats. Please find your seats. Thank you. It's always incredibly inspiring to begin our meeting by celebrating the hard work and achievements of our D20 students, faculty, and staff. Now we transition into the
business portion of our meeting, a time for thoughtful discussion and decision making out Out of respect for this focus, we ask that the applause be held during this part of the session as we shift our attention to the important work ahead. Thank you so much. There are no items pulled from the consent agenda That brings us to our written reports for report up is the monthly financial report through August 2026. Does anyone have any comments or questions? April. Where did I say August? April. It's all the same right now. April
monthly financial report through April 2026, No questions. 2nd semester 20252026 expulsion report. Does anyone have any questions or comments? Director Wilburn. So the general public, I mean, generally speaking, you can't see those reports we can see and certainly for something as as delicate as expulsion that that's appropriate appropriate. But it's worth noting, I think that our big district, as everybody knows, 20 students and our expulsion report for this past past semester was minuscule. Really only one.
That in a district this large, I think it just, it speaks well of our community, the families that make up our community and the students that come that attend our schools. That in a district this size. We aren't seeing the high level of disciplinary action that I think other districts of our size typically do. So it's kind of a shout out to the community. It's very impressive The job that our teachers do, that our administrations do, and certainly that our families in the district do. Thank you, Director Wilbur, and I appreciate you recognizing them. All right. Moving on advisory
Advisory, advisory Personnel Performance evaluation Council report report. Does anyone have any questions or comments? OK, Prairie Hills elementary school branding package. Does anyone have any questions or comments? OK, 2026 summer projects overview. Does anyone have any questions or comments? Director Wilburn. Who's here? Doctor field from facility. Are you going to go doctor field? From or Miss Allen, Yeah, OK, so you remember a couple of years ago we had a great, very interesting discussion about about elevators. Not many elevators in the district, but a few buildings have some then last
last year we got kind of stalled because of the company that did the work on the elevator, said Essentially packed up and left El Paso County just curious. Where who are we using a different vendor now? How's that been addressed? The good news is that the vendor relocated their factory and their operational. In fact, we use them successfully a few times this past year had some good including the elevator here at the EAC. So that company's back up running and we do not anticipate a delay for this summer work.
So they came back, No cool and. Pine Creek overflow parking lot. It isn't really descriptive what what's being done there. So if you can kind of picture the area between the tennis courts and the pool, there's what I would call grassland, just like at like at Rampart High School, we have more student drivers. My son would love to be a student driver already as 12, he already is telling me What Car he wants. But
very popular at Rampart. We needed to do an overflow parking lot and need the same. So right now, students have been parking in that area. And what we are going to do is basically rehabilitate that area and go ahead smooth it out, put some gravel down, all of those pieces, some fencing and make it a a legitimate if you will. It's not going to be asphalt, but something that's better for them to use as a parking lot. It's in that same area too where the bonfire is, if that helps. So.
Know they'll have a pedestrian walkway, fencing all of those pieces, so it will help with it will kind of. Formalize it and ensure that there's safe flow in and out, OK, So we're not paving it. And lastly we're getting a new scoreboard at D20 Stadium. Just time or the old one gets struck by lightning or what? Why are we doing that? It's an upgrade so Ron Alexander the the director, the district director for athletics you know, school districts are size many of these these stadiums have video scoreboards
And so we are now going to have a video scoreboard now. It's very ingenious way though that it's being funded. So it's about $250,000 for. CS scoreboard another almost 20 000 just for the electrical for it but what what we are doing is Ron Alexander partnered with the company and we have advertisers who are going to advertise on this video board and it will pay over a five year period the cost of the scoreboard
so $0.00 to us and now when we have events events like you know the back to school rally for staff, we are going I don't know if we'll have it for this year. But eventually we can start to use it almost like a jumbo Tron. And so I know Ron and the athletic directors are excited about this opportunity and I certainly appreciate the ingenuity that Mister Mister Alexander used to get it funded. That's cool. Do they think it's going to be ready to go for football season? Is any luck at all? Pete or Mike might you know that answer?
OK, Shane works with Ron as well and is saying it's looking good for that time period. Cool. As long as the electrical and I believe we already identified the vendor for that. So I'm hopeful that will get done. Thank you, Miss Allen. All right. Annual monitoring report for executive limitations policy 2.5 asset protection. Does anyone have any questions or comments? Do director trip. So I have AI had so many questions that thankfully miss
Allen met with me and also Mr Ristig met with me and we spent what, 3045 minutes almost almost maybe an hour going over this section. There are a lot of things in here and because they deal with so many high level, very expensive items and a lot of things that our community community cares about, it was worth taking that time to do that so so I appreciate. You taking that time to do that? A lot of the questions that I had. Revolve around How are we figuring out what needs work? How are we following up on that? How
do we you know if a list is created at a building site for some kind of maintenance or whatever, where does that go if If there's a long term plan, where is it? Who sees it, how do we identify what's at the top of it? So those kinds of things. In talking with Miss Allen about that. She mentioned that they also were having some struggle keeping track of this very unwieldy situation and that it is a challenge and she shared with with me a program that's being put in place and I was really excited
about it and wanted to it. With your permission, President Shandy, I wanted her to just take two minutes or one minute or whatever it takes and just share with you about that before I have some other policy things that we want to talk about on this. Absolutely miss Allen. So our current list is in Excel and we have all of the projects they have have estimated costs associated with them and we we now have a committee in place where we bring all the PSSGS together athletics. Operations, finance etcetera to
to come together it HR to come come together and analyze the list, see what is most pressing make sure that the plans of capital reserve are ones that everybody agrees to, but we want to take things to the next level and that that means a more livable, breathable list that is smart enough to change when a boiler boiler turns 11 years old while 11 is now now maybe a different part of. Its useful life and that this system can track
all of that information and grow and mark off when we have projects completed and reflected so So we've been spending time and Mr Ristig and Mike Redmond and their teams put out an RFP and selected a vendor called Matrix which who's literally down the street and it's an engineering based evaluation of each one of our facilities it will take about about 18 months. It was just kicked off. About two weeks ago, and so at the end of
that journey, what we will have is a tool that knows the useful life of what's in there we We mark things in. We have something called school dude, which is our work order system. When we complete that, it knows it in the system, it knows that a particular item is aging. We can easily sort it print reports, all of those pieces it is going to to help us develop a more solid long term. Plan that's financially sound and to give us more criteria to really
identify what are the most pressing needs at this time so I I really think it's going to enhance the work of this committee and enhance just the entire process of our maintenance of our facilities, especially with a limited budget and should the board at some point want to move forward with looking at other revenue streams. Whether that might be a mill levy override or a bond. We can easily then produce lists that show you exactly what our next projects are in the queue. Thank you for sharing that and I also wanted to mention
mention this is a this is a third party. So this this is not in house. So they have that additional external view on what's happening in the district and regarding these items And so I think that adds some transparency and accountability as well. So I was really excited to learn about that. Looking through this 2 5, there are some interpretations there's s about 3. Of them you should have that on a paper that I handed to you. So there's about 3 areas where the
the interpretation as listed in their report only includes about really half of what the statement is, for example. In two point 5.7 the interpretation should include some statement about the non interest bearing accounts which it which the evidence and the interpretation does not include, Miss Allen showed me. List of those accounts and what they're for, and the interest that's in them. So that's great, but we should have that evidence in there since we've got that in the statute
Another one is 2.5 point 12 the The statement references a long range plan, which I don't think any of us have seen and so again a statement statement referring to a long range plan should be at part of the interpretation and then providing evidence of that And that matrix data is going to go a long way. Towards doing that. 2.5 point 16 again there's a sustainability long range plan reference I haven't t seen that. I don't know if anybody else has seen the sustainability long
range plan. So what that plan is and what what initiatives or savings were done as a result of that plan would be important to include in there. It also talks about a green team. So if we're spending time and money on a green team, I think we we want to know how their efforts have impacted district sustainability within that year. So know there's other few little things in there, but that's sort of the oversight overall, I felt like based on my discussion with Miss Allen and and Mr Ristic that we're doing a good job taking care
care of things in our district, I feel like we're really trying to use our money the best that we can and take care of things the best that we can and so so from a report standpoint, it's just closing the loop for us a little bit. You know, if we're if there's an audit, what happens to the audit audit? Where does it go? Things like that. Awesome. Thank you, Director Tripp. Director Wilburn, yes, it would help, but. Yeah, this report is a monster, not necessarily a bad thing, but there there's a couple of policies and I sent you my
my questions. I'm not going to go over them all because we'll be here half the night, kind of like director trip. There's just a lot to digest, but there are a couple of policy provisions in there that I frankly, I don't even, I don't know what they are or I haven't seen them before. What specifically is excess, I'm assuming excess liability is liability in excess of what our policies cover. Is that? Insurance for insurance kind of thing, it is so if you as an example, let's say say our general liability insurance covers an event to
to $1 million, let's say it's a 3 million 000 issue, this excess liability policy, that one that original general liability is only going to cover you to 1,000,000, so that issue. Above that, then that is an insurance policy to cover you for excess liability. So the excess, so it's less, it costs less it it costs less. That's right. Instead of taking the general liability and moving it to a 5 million
000 cap, you leave this at a million and get a second cheaper policy that still allows you to meet those needs over the 1,000,000. It's more fiscally sound, that's what I thought. OK, what specifically is pollution coverage? Do we have to have it, and if so, who mandates that we have it? We have it to go ahead and protect if there were to be a fuel spill, let's say at the transportation office, there's fuel that comes out unexpectedly out of that that fuel island. This would help to remediate that
We have used the pot, the pollution policy We had some mercury in some flooring and so it helped pay for that remediation for those projects. So that's why we have it. And. That's the main purpose and we pay about $15,000 a year for that policy And I can tell you that when we had that flooring issue it saved us about 250,000 000. So money well spent. Yes, OK, I share Director Tripp's
s questions about Green team. There is mentioned in the report about a weekly communication to building managers from the district's facilities supervisor for custodial, environmental health, energy, sustainability sustainability and safety officer. I wouldn't mind getting a look at that once in a while, a couple times a year just to to see what's being communicated. An example so each school has an independent audit by our facility facilities custodial custodial lead team once a month. They have a checklist, they go
through the school. And they see things going well they see things not going well. So this I I've seen an example of this email and it's the the auditor, if you will, the lead person at the district office district facilities next to next to where Challenger Middle Middle School is. And they will send an email then to this particular building manager and they'll include pictures. The one I looked at had about 15 pictures. Hey you you see this? You miss this here. Hey, you see this
Miss this there? So that is what we're trying to do. You talk about the audit and what happens the audit audit happens, communications like that go out with the pictures with with examples, with instructions and then the next when this facilities lead goes back not only they don't just say oh I just come in and start from a clean slate they clean slate, they use that same checklist, but they also look back at the audit findings and ensure that there's progress. Press being made, and if there's not, is it a
training issue? Is it I just don't wanna do this issue and we address what's happening to make the the improvement occur. That's really good, really good and lastly, buried in this report was 1 little line somewhere toward the end that said external audit no violations of GAP. And that's in all of these. So to you and your team, and I praise you all. We all praise you. Not a single violation in my 2 1/2 coming up on three
years, not even 1. And when you look at these budgets and audits and stuff, I mean, they're like that, some of them. And when you've got people buying pencils, I mean all the way to people buying school buses, the opportunity to make an honest oversight and violate a principle a a gap is always there. You never, we never have any. Thank you for that. Thank you and please it goes to to my team, not only in the business services side, but operations. You've got Pete and Mike here. Thank you for all your
your leadership and hard work. Kathy Watts, Tony, her. Their hard work over in business and finance they're re exceptional. So thank you so much. It truly is the teammates Thank you. All right. No other questions, I believe. OK, is the superintendent's interpretation of the policy reasonable? Direct a trip. I would just like to see those clarifications that I spoke of earlier and that you have in place so that we have a more full. Excellent interpretation noted. Is there sufficient evidence to determine compliance for each section?
Are all sections in compliance? Recognition of exemplary performance or concerns regarding performance. Director Wilburn, you just had one. No violation. Let me help you. Thank you. No violations of GAP I think think that should be absolutely should be recognized, recognized very good. Would you like to see additional different evidence or should any any part of this policy be changed in the next monitoring report cycle director trip. So again that's in the documents that I already already have. Do you see any evidence which is extraneous or no longer necessary? So, all right, very good.
Annual monitoring report for executive limitations policy 2.10 District calendar. Does anyone have any questions or comments? Is the superintendent's interpretation of the policy reasonable? Are is there sufficient evidence to determine compliance for each section? Are all sections in compliance? Recognition of exemplary performance or concerns regarding performance. Would you like to see any additional different evidence or should any part of this policy be changed in the next monitoring report cycle? Do you see any evidence which is
extraneous or no longer necessary? OK. Annual monitoring report for governance policy Process policy 4.2 governing style and values. Does anyone have any questions or comments? Director Tripp? Thank you. So reading over this one, there were a couple items that I'm proposing changes to. If you hop down to the statement that says the development of virtuous character, I think the last time this was put in there was discussion about what kind of language that should include. Right now it says
is equal in importance, important, and it really needs to be either equal in importance or important, not all of those words. So my proposal is just to change that the development of virtuous virtuous character is important to academic growth and so on. So that's one of the changes, the other one talks about every graduate must be fully prepared for for the post graduation path of his or her choice. I'm a big believer in agency and we can't always force children to do the behaviors or do this work that that prepares them adequately for whatever career path they
may choose. So I feel like that's a little bit of a stretch to be as a as a goal I am proposing proposing that we could maybe substitute every graduate must have the the opportunity to be prepared. What they do with that opportunity is really up to them. Or we just strike it all together. So. That's an idea. And then I just had. A couple reflections. Self reflection, board reflection. We've got items like the Board of Education will be the initiator of board policy, not merely reacting. We've got our major policy focus will be on long term and benefits not
not administrative, programmatic means and potential board candidates being oriented about board governance process all of of those things I feel like we're we're trying we would like to do that, but maybe. We're not doing such a great job and so I just want to bring some awareness to those items so that we can continue to work for more excellence in that area And then I had proposed it study session, maybe adding an additional monitoring. So that we have two monitoring of that just to kind of see how we're doing
as we govern ourselves too. Thank you. Excuse me. Thank you. I'm trying to make a note that we make sure at the end of the meeting we add 4 point a future agenda. So. OK. I don't think there's any other questions, so is there sufficient evidence to determine compliance for each section? Are all sections in compliance? Recognition of exemplary performance or concerns regarding performance. Would you like to see any additional different evidence or should any part of this policy be changed in the next monitoring report cycle? Director Tripp. Yes, those items as I mentioned noted, did
did you see evidence which is extraneous or no longer necessary? Very good. Annual monitoring report for governance process Policy 4.5 Monitoring board governance process and board Superintendent relationships. Does anyone have any questions or comments? Director Tripp. So for this one, it kind of dovetailed into the 4.2 proposing changing that 4.2. From annual to biannual. And then also regarding the monitoring Superintendent performance and we're trying to
monitor basically our one point ones and one point twos a little better as talked about at study session, so. Maybe looking at that three times where we're saying where we're identifying, what is it that we're doing, why are we doing that? How's it going and kind of adjusting that a little bit as far as 1.1 and 1.2 goes. Very good, Vice President Payne. Just as we think about where there's room for improvement, part of what's been difficult sometimes is that we're operating on a year in a rear of goals and objectives established sometimes even by a different board
Do we need to have a little more fluidity and strategic processing when those changes are made to be able to work together on what that looks like and make sure that we're all in clear communication? Which would be a big adjustment. Based on this policy, but I do think that that's something strategically we should look at or even with the people that we're bringing in to help us assess the district or some of these and I I don't know what your thoughts are doctor Field, but I think it might be more fair if we just reasonably state that
when there are those large transitions or change of leadership even at the board level that we come together and we revise and assess and make any modifications with and have agreement on that. Doctor field. So I would say that there are enduring goals that will always have like we will always focus on 3rd grade reading, right? Like that would be something we would would always focus on. We want students to be prepared for life after high school. Those are things we will always focus on but there there are other things that do change when different superintendents
in yes I agree so I don't know how we how we state that cause but if we can give that some thought I think it would be would be important to make sure that that's in there. OK, Director Wald Waldrop Yeah, I was kind of thinking along the the same lines, if there's a way to especially have a new board members come on I know they obviously kind of much experience that where you kind of come down, you're like drinking from a fire hose trying to figure these things out that there might be a way way to have a review process right after a major you know, election or new people coming. And yeah, so we get kind of up on speed, make sure things aren't tracked, doesn't feel like you're being
held to a standard just watching this happen. Is if you have no influence on it in a way that's fair to the Superintendent. So they're not coming in and the kind of shifting goal posts on in the middle of the season, but just so I probably take a little bit of a thought process thing about how we might be able to achieve that to make it work with the different parties involved. So, OK, thank you you. All right. Is there sufficient evidence to determine compliance for each section? Are all sections in compliance? Recognition of exemplary performance or concerns regarding performance. Would you like to see any additional
different evidence or should any part of this policy be changed in the next monitoring report? Cycle Director trip, as noted, noted Thank you. Do you see any evidence which is extraneous or no no longer necessary? All right, monitoring report for governance process policy 4.7 board committee principles any questions or comments? Vice President Payne. President Shandy I I have a couple for consideration for this board and Doctor Field. One just. I really think that we need to add that that the expectations and roles and responsibilities of those that are
committee members. I would add language that committee members are expected to engage in collaborative, respectful and solutions oriented participation that supports the district mission, strategic priorities, governance structure and effective partnership. With district leadership, school communities and the board of Education. And that's one item and I'm going to just give give you 4 committee committees established established by the board shall provide written reports of findings recommendations and supporting evidence except we're
prohibited by law committee work products shall be made available to available to the public to promote transparency and public public confidence. The next one would be that administrative responses to board directed committee recommendations shall include. Implementation plans. Timelines Measurable measurable outcomes in periodic progress reports to the board and last information developed through board committees, assessments, audits audits, stakeholder engagement processes may be used to identify leadership competencies, district priorities, and
organizational improvement needs for the Superintendent recruitment Recruitment, selection and evaluation and I'd love love to see if anybody has any thoughts on those.