[Music] This meeting is being recorded by none other than our senior mayor John.
Can I make a call for this meeting to order? Roll the roll call. Mr. Smith, Mr. Brown. Yeah. M John. Mr. Gomes. Yeah. All in favor. Do you want me to sit next to you so I can write things down? You want You're
okay. Okay. If we can just talk slow so he can read our lips. We did have the interpreter couldn't come, but we needed to have the meeting. Um, but we are in the process of working with the company that this won't happen again cuz they'll have a backup for Mr. Smith.
The first item on the agenda is the approval of the minutes of June 17th. Motion to approve the minutes as present. All in favor classes bills submitted for June 2025 and July
2025. Yeah. Heat. [Music] Any questions? Motion motion. [Applause] Second. Second. Motion pass
that motion. Okay. seconded by director's report. All right. So, uh we've been doing basically our normal office uh work around on the housing authority. We do have some really good news on um the high grants we received. They came out
and they're going to be um bidding the um railing project with the screens. Um, and then they sent out an architect to redo all of our buzzer systems. The great news is there's a new system that they have, which is actually a TV. So, they come in, they put a TV on the side
of everybody's door. So, if somebody buzzes, it comes on and they can actually see who's at the door. So, originally they gave us $139,000 for the buzzer system. And, um, when the architect came out, we also told him we were interested in some cameras behind
the building um, on the trash bins. and he would be interested in the video system. Well, the quote came up to 259,000. So, we didn't have enough money in the Hilab grant, but the state agreed to give us all the money. So, they're going to give us the 259,000 to redo all the
wiring for the buzzer system, the television, and so that's all coming um and and also cameras behind the buildings um to go to watch over the trash areas. So this was really exciting because um we did high lap it as much as we could and the state is um going to
actually give us extra. So it was very exciting for all of us. So after that I think it'll be pretty good. I think everything here will be almost 100% complete um yeah hopefully before the end of next year. So as far as Garfield
Street um we do have money to do the bathroom. Um Mike's going to start getting that together. Um I think uh it's just the downstairs bathroom, right? Upstairs. The upstairs bathroom. So um the downstairs bathroom we did last year. So that's what we've been
working on on a 689 program. We just put it upstairs. So and we put windows in majority of the uh common areas down there. We didn't do the bedrooms on the first floor.
And in the office, I've also been working on the year end, which I'm going to present to you today. So, we can go ahead and submit our year end. That's what I have for my director's report cuz uh the new business. Oh, this is still under your report.
Yes. Yep. Well, new business um because we have the year end um we finished it. So basically everything looks really good for um the um with the 40001 program which is this housing authority. Basically um we became within all the
percentage of what we um we put through in our budget. Some might have been a little over, some might have been a little under but it was it stayed the percentage that we were supposed to stay at. But the good news is if you look at page um the third page
uh last year when we ended uh year end our reserves were at 55%. And um it's probably the last line at the bottom right here. Um and this year we're ending at 69.25%.
So we um we've been able to um take some of our capital money, use it for uh turnovers and so that makes more money in our account go up. So now our reserves are at 69%. They like us to be over 30%, so as you can see our reserves
are doing very well. You don't want to go over 100% cuz then they will some of the capital money will go away because our reserves will be too high. So they're basically right where we want them to be. So, so that's really good with this for 401.
As far as the 689, we did go over budget a little bit. Uh, our extraordinary maintenance was higher because we had a sprinkler pipe break and we also had um McDonald. We don't because our reserves in our 689
if you look I think are 345%. we don't get penalized for that one. Um, but we did have enough money and anytime extraordinary maintenance happens, that's something that is unforeseen. So like that sprinkle of pipe breaking came under um extraordinary maintenance. So
that really doesn't affect our budget at all because I mean anything could happen here that we don't put in our budget that you know it could like a pipe in the street could break. We don't put any like we put money in our extraordinary budget but not always enough to cover what could happen. And that was um kind
of a big thing that happened. It cost like $3,500. But our reserves are high enough at our 689. I think they're 300. Can you see? Thought I saw 354% 348% reserves. Um so we were okay with
um going over with our extraordinary um maintenance for our 689. And if you look at the top five, it shows what our employees made. So this has to be also voted on in a separate um vote
for the board that they accept the top five salaries for fiscal year and in 2025. Maintenance was a little bit over um and not much of percentage. nothing that's going to affect our um budget, but that's the only thing that was a
little higher than we expected. So, these are the f top five salaries as you can see. Maintenance, resident service coordinator, executive director, administrative assistant, and Nancy was here in the beginning of the year. So, the part of that went to her and then Jean came on after that.
Was that maintenance or was it overtime? Uh, no, it was over time. It was we had a lot of um apartment turnovers this year, so Yep. and we did take on um our our um PDM has been helping us a lot. Most of his money
did come from the capital fund, but some did come from the regular um uh budget for maintenance. So I just need a vote from the board. Motion to approve the year end on the top five compensation. Second
and the next vote from the board would be that we do the lead paint certifications. So every year when we reertify each person has to sign a lead paint certification which we don't have lead paint anymore. So but it's still a state um mandatory rule. So we do it for
every resert and any tenant that comes in gets the notification from the state on lead paint and they sign the lead paint certificate. So I just need a board acknowledge and that we do do lead paint certifications. M in the M.
So all in favor and we need one more board vote. And this is just all these end of year certificates that we have to send um stating that we do wage match. And what wage match is, anybody that works um while they live at the housing authority, once we do reertifications,
we send all of their social security numbers to the state and the state will verify to us what they are making. So if somebody is lying or they're not giving us their correct wages, then we can actually charge them for what the state says they're making. So we do that upon
restart. Everybody gets a letter on the wage match and they also sign the form giving us permission to run a wage match for them. So I just need a board vote um to um just let just to accept the fact that we can do this during every
motion. It passes. That's it. Do I have a motion to accept the director's report? I'll make a motion accept director's report. Thank passes. Maintenance report.
Um I have one apartment that we came empty this month. Uh probably 75% done. Everything's back together. Uh just normal maintenance and like she said, I'm going to go to Gail Street and start doing a bathroom there. So if anybody
wants me to drive by. So that's where I'll be. And the apartment you're talking about is AA. Yes. No, the No, 6D. 60. Okay. Um cuz the other thing is every downstairs apartment, I'm not sure
if we mentioned this at the last meeting, the state gave us grant money. It's called an agent in place grant. And Mike has been taking out the um tubs and putting walk-in showers on the first floor. On the first floors. And um they're really nice. It makes a big difference for people getting in on the shower and
he's been doing all the work in house which save us quite a bit. Motion to accept the uh second. All in favor? I motion pass. Now all business or any new business? None. Right.
Okay. No tenants here. We have a date for the next meeting with September 17th. Yeah. It's not going to be Tuesday though. It's going to be Wednesday. Is Wednesday. September 17th. They have a phone on there. I can look. Thanks. Yeah. Wednesday. Wednesday.
Is that September 17th? That's the type 17 Wednesday. Correct. Yep. Perfect. So, it'll be Wednesday, September 17th. 11:00 a.m. Yes. Hopefully, we'll have the uh bids ready for the um at least the back the
screen and gorgees um or anything for the new system. Any other business? Oh, I'll entertain on I mean a motion to adjourn a second. All in favor, can you pass around?
Heat. Heat. [Music]