Ready? Okay, six o'clock. I'll ask everyone to stand and say the pledge of allegiance please. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under god, indivisible, with liberty and justice for all. Okay, we'll let the minutes reflect that five of seven council members are present. First on the business citizens form. If there's any
individuals in the community that would like to address the council, now would be the time to do so. I'm not seeing any but we'll give it a minute just to see if Mike pulls in a little Little late. Yeah, I had to grab a sweatshirt. That's why the batteries are dead. Yeah. That's why the batteries are dead. Yeah. It's like your trail camera. Yep. And it's been August. You know. 71% the other day. You
made it. Like you put batteries on every other month. Almost every month sometimes. Okay. Moving on to the consent agenda. Uh numbers are the same. Uh I need a motion to approve. So moved. Okay I got a motion from Casey. Second. Second from stat all in favor. Aye. Aye. Opposed. Motion passes. Moving on to the agenda. Does anybody have any additions or deletions? Ashley and I do not. I need a motion approved. Okay, got a motion
from Eric. Second, second from Sean on favor. Aye. Opposed. Motion passes. We don't have weight class 605 for the truth and taxation to me. Okay. So, I'll just I need a motion to open it, right? Yes. I need a motion to open the Truth and Taxation Meeting. I moved to open the meeting. Okay, motion Casey. Second. Second from Scott E. All in favor. Aye. Aye. Opposed. Okay. Truth and Taxation Meeting is open.
Pat, you want to talk about your taxes? Not with us. Not to the city. Yeah. Yeah, right. Exactly. Alright. Okay. Oh, I heard a door. There's a door. Yup. Here are two doors. No bathroom. Then they walked over to the bathroom so no idea who it was. No, it's just the evaluation went up. Yeah. Probably. Last couple of years, yeah. A lot. Yeah. Years too?
Mm hmm. Everything in, yeah. Yeah. 49% increase. Really? My county, my county tax bill. Oh, wow. 49% increase. Well, an accounting tax. I don't know. Somebody younger. Yeah, he's a younger dude. No idea. We'll give it a minute. No more than anything. Yeah. Didn't see it close enough. Look at the back of the bathroom. And I see one. Just leaving. Leaving. Okay and in motion to close the Truth
and Taxation Meeting. So moved. In motion Casey. Second. Second. Mike, all in favor. I opposed. Okay. Uh we do want to have more experience. We'll skip over that. Yeah. Uh on the mayor's report committees. Um I'll reach out to all of you guys here in the next week when you have past years just to see if there's any different committees that you guys want to be on next year. If you want to change, if you don't want to change, if you like where you're at, we'll just leave it but I still can need some input from the community
and the public if anyone wants to hop on any of these communities the public safety you know or beautification are probably the two main ones we like to have some community support and community input on so if anyone's wants to get in on any of those let me know reach out to myself or Ashley I know we had an individual today that asked about being on one otherwise like I said if you guys want to keep it I'll reach out to all of you guys this month some time we'll set them
again in January and and move on so that's that's really all I had so administrative treasury support department update they've been sand blasting they just finished sand blasting the entire main ceiling and sand blasting the walking track and that should be taking up the rest of this week next week they hope to paint while that going on. The electrical work has been done. A lot of light fixtures have been replaced. Um
you did notice that under the pool pack there is a box under the pool pack that kind of holds it up. It's deck work was completely rusted out. Holes in it that needs to be replaced. Got a bid on it. We're looking about $3, 000 for it. So, wasn't shocking. Um so that needs to be replaced while it's down. Uh the hot tub, we're still are, the hot tub plans are still sitting at the state level for approval. So, we haven't been able to actually order it. I think though he
because we'd like to start in the January time frame like we originally discussed but it's sitting at the Department of Health for approval at this point in time otherwise everything inside is coming along really nicely a lot of the internal electrical work have been done been over there doing that and then Sewington Electric has been doing the actual bikes lots going on there. Um liquor store, we got
THC drinks for sale last week. It took a little bit longer to get everything entered into the system and then kind of test it out and make sure that everything's added on with the the different sales tax and things like that. Um so, I did send out an Email to you guys. I don't know if you guys saw it with just what Jerry and I decided price points. Um we did do about that 1. 61. 7 range for a lot of em to see that in the you know five6 days she's been open we've seen a lot of
sales already so we the the four that she selected the four brands is because it's one of our big distributors already we have looked at other types and already have had lots of suggestions from the public different brands and so we'll continue to look into that it's just we'll have to which is not big deal but you know connect with other distributors and bingo brands so that's going there police department I mentioned on the radio but we did a bunch of light citations
last week 26, I think it was total and five or six of them are actually in my trailer park itself so a lot of light citations this by the end of this week hopefully won't be covered with snow they'll be able to go back out and double check and then sorry last week was the letters this week would be the citations if it's not cleaned up so we've busy with that and then Public Works has been busy with we've we've had a lot of lines and electrical work we've had the Christmas
decks are out Christmas lights on the tree are out and obviously so coming up here shortly that's kind of what's going on with the departments right now the event center bids. We talked briefly last month about them and I sent that out a couple times to you guys. Uh and I resent it again today just so it was like at the top of your ID emails but our insurance did approve it 100% has been through all the
channels and they're only approving up to $198, 000 is what will reimburse us. So you guys have two options tonight. You can well options I guess. We can rebid it if you want. Um we can select the bid, the lowest bidder which is Zette Ann Johnson or you can select any construction company on that list. However, we would pay the difference I'm still a little nervous on that. I I don't understand how
it can be 200 grand less but we had Iron Interstate Engineering since they've worked with this firm quite a bit. They even built the actual building that Interstate Engineering's in. So that makes me feel a little bit more confident. Um It's really up to what you guys are thinking. I think a lot of these contractors are overbidding stuff because they have so much work right now. I think that's more so where the price is coming from. So, I'm completely comfortable with Dan Johnson. Yup. I make that motion to accept that bid.
Second. Move forward. Yup. Okay. I had a motion Sean and second from Casey to accept the bid from Dan Johnson Construction. In the amount of $198, 790 and he comments, questions, concerns. Is there anything we gotta put on there about the extra trust? Those have already been included into it. That that was. Yeah. So, so if in the bid documents that I sent out. Yeah. For a little bit more. Um they're they're
claiming that they can fix any additional trust for 715 bucks. Each one right now. Yeah. Find additional above and beyond and then if you kind of read the response from April, it says in there that they're going to market that point or obviously if things come up I mean I talked to April today on the phone too and you don't know exactly until you open it up that there could be more damage But I did confirm with the building inspector that the building will be up to code. I confirmed with our engineers
and our insurance company that I mean I know that there's fixes that we would have liked to see done. Um the rafters things like that but we're still going to be insured. Our building's still going to be up to code. Um and still be able to open to the public like we can Perfect. Okay. Any questions? Okay, I got a motion in a second all in favor. I. I. Opposed. Motion passes. Thank you. Okay. Uh new business
kaleidoscope. Mike and Casey. Sure. Mike and choose your last month? Yeah I did. Oh dude. But I mean. I think we jumped. Somebody was gone anything. I was gone. Yeah somebody was gone. Yeah. Are you in Dallas? I got. I am but I'm in training. I'll do it. You alright? Yeah. Thank you. Yeah. No need of words. Team West Central. Yeah. Four. Game four. If I remember. You can call me. I don't mind it. I think he text me last time actually and I was on my way resolution 20
twenty-four dash 12 dash oh one resolution setting the final tax level for 2025, I put in 20twenty-four here too yeah we knew what you're talking about in 20twenty-four so much trying to do a redo huh Do you guys want to go through the budget first? Do you want to just look at the how do you guys want to handle these next couple? Do you guys want to go through the
sheet I I sent you guys out just have some highlights? Do you want to. Hit the big ticket. What? Hit the big ticket points I think and. Okay. You just kind of guide it. Okay. So yeah so if you guys look at the the last Email she sent the 20 twenty-5 budget key points one that changes from the preliminary budget maybe let's look at that one I Okay. So, first of all, starting out we had predicted
originally that the surplus was going to be seventy-two thousand three hundred and thirty-five dollars for the twenty twenty-five at a six percent levy and then an eighty-thousand-dollar surplus at eight percent. Our actuals are going to be actually $222, 739. Um 100, 000 of that is the Deco grant. We didn't receive that this year. We won't receive it til next year. So, we have to knowing that it's coming, we have to put in our general fund revenue. Uh oh. Um so, essentially, the is even up. So, your real surplus that
you're going to look at is $12, 739. Um this has to do with a few things. Obviously, we raised garbage collection rates to cover what our expenditures were and so that it will be a little bit offset but we raised that. Um our interest income is up which we've talked about and then our SLR reimbursements. We did previously budget for the actual reimbursement so the revenue side of it in the preliminary budget and then the
other big thing of why our revenue is so high is our in our expenditures actually our workman's comp is like thousands and thousands of dollars less like in our police department alone it was like $1, 000 less a huge amount so I don't know why it's so much less but so that saving in those areas has really made our surplus larger we're still sticking with the same transfer from electric however the only thing I will say about our electric budget is we're
actually down than what we've been in previously years. I don't know if that's because we had such a warm first couple months or you know, we're off peak or what it is but we did have to and if you go and it's way back in the end of year revenue budget, you can see that our actuals are quite a bit less right now than what we originally thought. So, right now, our actual sales is 1. 6 million and we budgeted 2
million, $2. 1 million. Um so, we do have to left we have a November and December but we're definitely going to be off a little bit there we still increased it by the 5% like, we've done that's still part of the 10 year plan, but it's a little bit of a gamble because this is the first year we've been well and again I'm assuming that has to do with the weather pretty warm last winter well it was warm last winter and it wasn't
real hot this summer so the ACs weren't working Tip so even this year so even with budgeting next year with budgeting a little bit lower we are we'll still have a surplus of 217, 000 in electric fund Lauren Stewart will have a surplus of $131, 300twenty-four and then liquor store fund our surplus our hope is $7, 220 obviously we always want to budget for a surplus
and we want to leave room So, with that being said, I I do think a 6% is sufficient. I think we'll be fine on it. Um as far as other changes go, there's a few other slight changes from the budgets a little bit up here or there to kind of match what we've seen. Um mostly like in trainings or office supplies or advertising or things like that but we made it go down like a workman's cop. So, yeah, for example, if you. Is that a one-year thing? I don't know. We get a new
budget every year. So, we're hoping that. Yeah, you're getting one down because we haven't had to use it and they know it goes based on usage. Um. But they be a new a new price every year. Mm hmm. Yup. Yup. So, like for example. Too bad it's not long. We budgeted thirty7, 000 in the police department and we've only really actually used eighteen. So, we're down 17, 000 there. Our fire department, we had eight thousand. We were only really used four thousand. So, we're down 4, 000 there. So, overall, we we're saving about forty, 4-5, 000 on that. Which is huge. Mm hmm. Um. It's odd.
Just like insurance. Yeah. That's good. Premium shop. That's good. Um yeah other than that like our SRSO expenditures being that this was the first year we were budgeting a little bit. We did do we did get reimbursed from the school. So we'll have a twenty-four thousand dollar revenue to offset that. Um the event center obviously we haven't had any revenue we usually are at a loss anyways. We're still doing the $20, 000 transfer into the event center from the community
development fund. That was our five-year plan help offset it I did send our cost to insurance and we hopefully will get reimbursed I did get a call today that they'll reimburse us for the actual cost we went out but the loss of revenue they want their accountants to look over it and that would be like the voll tabs and the yes so I rentals and yes I sent them the $1, 200 a month we make in rent and then I sent them what we've made over the last two years in the topside and then what it
we've made from like just rental of the facility and then what we lost out on this year and so I guess they want to have their accountants look at it but would I submit on the total would be forty-nine thousand. Sure. Would that go into that account too with that twenty grand that we put in every year? Yeah. Top set. Yup. All of that go back. Um yeah. Uh Deco Center we have project total expense so far is $668, 057 the revenue that's came in is 1. 45 million so as you can
see like that's going to give us a big surplus right now because that's all in our general fund that was that bond that came in on the revenue side and a couple of the other things that look I won't say look bad but have explanations for ended up in our police and fire department so police department obviously we weren't planning as much for four
officers and four vehicles so that definitely increased in areas and then our fire department some big things that are in there is the auditing and accounting so because the audit the audit was so far behind from their 2022 it didn't get done until the end of 2023 and they got billed in 20 twenty-fourand then obviously we did 2023's audit and that got build in 20twenty-fouras well then the
state aid payment because we didn't receive that audit came in 20 twenty-fourand then we we pay out the state aid payments to the relief association so all of that together made the budget look quite a bit over but if you go into the revenue side it offsets it and then the other thing in there is the capital outlay right now couple years ago they got that big grant for the SCDA SCDA gear and then with the compressor as well with the compressor didn't come in until a couple month like a month ago And so, we're over by $40, 000 in our capital
outlay but that will get reimbursed now. We submitted a fund to where the grant was received from and we should be reimbursed by that. So, technically, they're not. Um they still have about $10, 000 left in their capital outlay budget. Insect control. Insect control. Yeah, sorry. We're over $4, 475. We didn't talk about this. We ordered a drum. Yeah. And we had only budgeted for $1, 000 last year and so that's the
reason why we're over and we we planned on that and then Parks and Cemetery the repair and maintenance budget is $8507 over, which the year before previous two years, we didn't have as much mowing because it wasn't as drain water so this year it was a lot and so technically in their budget or in their contracts they use the max amount which puts us 8, 000 over so we did rebudget that for next year and we added that
extra $8, 000 in there to cover if they were to do every single mowing that was on their contracted list so you'll see that and if you look in the parks and near expenditure side if you go to the parks and cemetery under the repair meet contractual. It was 35, 000. We put it up to 4five thousand. Perfect. Any questions? Oh and then the EDA, that one's over miscellaneous because we had to put the emergency avatin cleanup somewhere. Oh. And now that's been assessed to their
taxes so. Any questions on either like 2025's budget or any numbers that you've seen in 20twenty-four that you want to ask about? Um like I said from the preliminary budget that we kind of went through all the big changes I there was very small maybe 500 here 200 here and we kind of try to offset it with some another line item that was in there yeah nothing seems too drastic except for the 10, 000 that I put into
carts and senators to buy that one in there yeah so if you guys look at the two resolutions that Ashley presented again she she's confident that 6% is more than fine for everything that we need. If you look at the two differences, there's a $9000 difference again. Yup. Six sounds better than eight as we all know. Um. I will say I learned that the average in this set is an eight percent. It's eight I heard. Yup. Yup. It's good. That's the render. A
nine. Uh I'll make that motion to go with the 6% test cycle. For 20 25. Okay. And most from Sean and a second from Casey. For discussion. Okay, resolution twenty twenty-four dash twelve dash oh one by roll call vote. Uh Mike. Hi. Scott. Hi, Eric. Hi, Scott. Hi, Sean. Hi, I'm Casey. Hi. Resolution twenty twenty-four dash twelve dash oh one passes at 6
percent. And then resolution, 20 twenty-four dash 12 dash oh two resolution adopting the final city of Ada budget for county year 2025, we'll make that motion okay one second I got a motion from Casey in a second from Eric both those motions were to waive the wavy Sean and Casey correct Jack sorry any further discussion resolution 20 twenty-four dash 12 dash oh two by roll call vote Mike Scott aye Eric Shawn
aye Sean or excuse me Scott Hi. John. Oh hi. Casey. Hi. Uh resolution twenty twenty-four dash twelve dash oh two passes. So then we got resolution 20 twenty-four dash 12 dash oh three resolution declaring a vacancy obviously last month Kim Lewis announced his resignation because he sold his house which he closed on yesterday that's why he's not here with us tonight so I would like to open the vacancy and
most of you guys actually all of you guys have been here through this process before when Eric got on basically we'll take volunteers from the public that want to throw their name in the hat if anybody wants to approach any of the council members Ashley or myself for a recommendation we can do it that way too and then basically at next month's meeting in January you 6 will vote on it and we'll have a new council member that night so any questions there If not, I
need a motion and a second to open it up. I'll make a motion. Okay and motion from Eric. Second. Second from Scott E. Uh resolution twenty twenty-four dash twelve dash oh three by roll call vote on Mike. Aye. Scott. Aye. Eric. Aye. Scott. Aye. Shawn. Aye. Casey. Aye. Uh resolution twenty twenty-four dash twelve dash oh three passes. E donation to Ada Chamber for Old Fashioned Christmas which is this weekend I'll make that motion second okay I got a motion case second
for Sean an amount of $500 how much do we have left in that so right now we have 2500 okay and that lost 2000 then we haven't got December yet so we should probably I guess talk about you wanted to move that to the excuse me yeah that foundation yeah for the so I was thinking of doing the 2000 over to the deco for the fact is it last year that scholarship it's been
a couple it's been a couple I think for the lifeguard for the hiring of lifeguards and so now we're getting to the point where some of those lifeguards are going off and they get resetted ahead 000 per year that they work they get to as a scholarship some of them within their two years they'd get $2, 000 yes so I'd like to roll over 2, 000 from here to that okay so let's get we'll get a motion from Casey second from Sean and the amount of $500 for the chamber first all in favor alright alright motion passes and then I need a motion to
roll over that 2000 and make that motion okay and from Casey second from Scott and any questions that puts us down to zero by the end of the month like our auditors wanted and we'll start again in January and all in favor I. I compile opposed. Motion passes. Committee updates public works did not meet put up decorations obviously they're getting ready for the first snowfalls and stuff but pretty quiet on their end okay public safety go ahead I I guess I go ahead we had we
had a couple different we had two different things that we discussed two main things one some yield some stop signs that had a couple of different intersections in in the city we're looking down a little bit more and also Um talked about public beverage committee came and talked about ordinances for sex offenders living in the city beta and that was tabled for more research. And we got the fire equipment bid Yes, the. Under that as
well. I don't have my notes with me but yes, that was disgusting. I have Ten eight. Yup. So. Ten 5 60. Ten 5 hundred sixty. Okay, who else? Um so, with this, the Board of Women Club did reach out. They would like to donate thirty-five hundred dollars towards the talent specifically. Um they've been receiving the the funds that come in from the golf course and the township have decided that they don't really want to take on the role of Al those
funds. Um so they have this money sitting here from this year. I would like to donate it to them. Nice. Nice. Um so 3five 00 would technically come off of this. The remaining of it would come out of their capital a budget which I know looks bad because of that 42, 000 or the $40, 000 in there but technically they do have $10, 000 in their budget from this year. So So, it'd be a $7, 06 Yes. Payment out of the capital outlet. Yes. Um I need a motion because it's over 5000
bucks. Solo. Okay, motion here. Second. Second from everybody. Let's call it Mike. All in favor. I'll oppose. Do we have state? Motion passes. Um yeah, you should Scott does. Yeah. Yeah. Passenger. Thank you and then, beautification we need. Uh Thursday. Yeah. We got we got a new one too. Yeah. Yeah. A new loan application. Okay. I need a motion adjourned. So
moved. Motion KC. Second. Second from Sean on paper. Alright. This meeting is adjourned. Yeah. It's like you guys have done this before.