And she's she was full time at the college last year and still is I should say full time. She was still coming to get there. Oh. So this is her first year not teaching and so yeah. So that routine but like I said it's a lot more more you know adults and stuff so. Yeah. When does Matt start Mike presume? Pardon me? When does she start presuming? I don't know. Alright, six o'clock. I'll ask everyone to stand and say the may be allegiance please. I pledge allegiance to the flag of the United States
of America and to the Republic for which it stands, one nation, under god, indivisible, with liberty and justice for all. I didn't mean to cut you off, Mike. That's right. Okay, fine. Uh let the minutes reflect that all council members are present. Uh first item on the agenda obviously is a citizen swarm. If there's any individuals from the community that would like to address the council, now would be the time to do so. We're going to give this two minutes because we
might have a community member coming and for some reason I got my shut off of my app or my iPad's not working right spending time to do this. It's like auto locking but it's not on. See? You're not getting any pressure. Don't touch it. It goes like. No. Like it'll go off like in 2 minutes. Like not any 2 minutes. Problems. Is that the dog park? Sure.
Very positive. Okay. Uh seen none. Uh let's move on to the consent agenda please. Um numbers for letter C. The accounts payable is seventy-eight thousand nine hundred and fifteen dollars and seven cents. Again seventy-eight comma nine one five. zero seven and letter D prepaid checks in the amount of three hundred and fifty-two
thousand seven hundred and sixty-three dollars and ninety-five cents. Again 352 comma 763 dot nine five. I need a motion to approve. Second. A motion from Eric and a second from Scott N all in favor. Aye. All opposed. Motion passes. Um onto the agenda. Uh there'll be no update from more engineering tonight as we have nothing going on. Um Anybody else have any additions or subtractions to the agenda? Mayor's report
I'm just going to talk for 2 seconds so. Okay. And then do we add to the new business then the fire department Um Yeah, letter H then. So, they're going to have a chance to look in their Emails this morning and read the update from Ashley. I'm seeing a lot of shaking heads so we can at least discuss it. Okay. So, let's add on our new business letter H the Fire Department Retirement Increase. Fire
Department what? Uh retirement increase. Okay. Any other additions or subtractions to the council to the agenda, excuse me. Okay. Uh hearing none and in motion approve. So move. Okay and motion from Casey. Second. Second from Scott E on favor. Aye. Aye. All opposed. Motion passes. Okay. Um mayor's report. I just actually posted it on Facebook yesterday and I just want to reiterate to the community with the nicer weather. Um we do have an ordinance for ATVs,
UTVs, golf carts. Uh I seen a lot of em around town last weekend. Um it's going to be 6570 this weekend. Everyone's going to be getting them out of storage. Um you still have to have a permit through the city of Ada, the police department. Um you still have to be of legal age. Um you still have to have working blinkers and all that. So please don't let your ten, 12, fourteen-year-old kids just go driving around just because it's nice out. Uh we still want, you know, the
safety of the community in mind. Our officers are patrolling. Um they do have a little bit extra on the back of their head to look for this stuff so again we're not going to be ticketing everybody it's more of a safety reminder that you know there's still cars going especially on 9 and 200 it's scary to have you know 10 and 12 year olds driving golf carts and stuff around town so be careful be mindful again the officers are going to be watching for it so keep that in mind so that's all I had for that so administrative clerk
treasury report alright couple of quick department updates. Um I'll start with the liquor store. We had a profit increase from last year of $825 with the sales increase of two thousand one hundred and twenty dollars. Uh THC profit for last month was $559. Uh Deco Center Brianna has been extremely busy with swimming lessons. We had come over. Um she had twenty-five plus kids in each class which was huge. Um so,
they have been very busy for four weeks doing that. Uh now, they're very busy doing open enrollment classes. So, they've got preschool level one and parent child going on. Um so, nice to see it busy. We also have been having birthday parties and all sorts of people booking that place out. Um couple of the random rehab projects that we're working on right now. The the big issues we've been having are the front doors or the doors that go into the pool area. Been working on these now probably a month, almost 2 months. Um John and I
and Sean were out there yesterday and they had done an absolutely terrible job on em. Um this one was bad and so we're waiting for them to come back out. They still have a checklist to two on other windows. So, we are going on, well, in May it'll be a year trying to wrap up our projects with Rusco Windows. Uh between the windows the the the doors now so we're not very happy. Um I have requested a meeting with then they're me and representative there that we've
been dealing with and I hope that John will join me and and maybe a council member too because we're just not getting anywhere and what we found out is that we are in a one-year warranty and it's dicey and they're claiming whether it's one year from when they start or one year when they're finally installed and at this point, we're almost to the one-year part of them already being installed. Um so yeah, we've been having a lot of issues with that. Uh hot tub is still sitting at the state. Uh we're getting very frustrated
on that obviously as I'm sure everybody else is. The project has been pushed back far enough. The hot tub is here. If you remember in the last council meeting, we did talk about that. That was getting delivered, got delivered, we have it. Um at this point, there's no issue in the size of the hot tub anymore. We are just trying to get final approval on where it should be located. The ideal location would be right back to where it was. Uh if that does not work, then it'll give you put up against that wall. So, the Steven here and it'll go back in that corner wall and the the
reason by that is then you wouldn't have entrance from those two sides you'd only have entrance from the front they are claiming still that we're just a little bit too short on the sides when it reaches from or from the middle to the locker room walls there so and we don't have final approval on that hopefully soon. Uh the weight room has been getting redone the last two weeks. So, there's a lot of drywall with moving some of the equipment out. Brianna noticed a lot of things and issues with that. So, and then we had to do some
electrical work. So, that's been wrapped up. Tomorrow, she'll finish painting it and we're hoping the new equipment will come in a week or so here. So, that's exciting. Um but yeah, otherwise, very busy with activities. Lots of people using the facility. Um so, Ashley, what what's with the doors? I mean, why why is that being such an issue? If I'm my opinion? Their craftsmanship? Yeah. So, the laborers have been bringing in. Uh well. And every time Brianna has them redo it, it's not any better and there are some things that
we budge on, you know, but we were over at the doors yesterday and they're not even lined up. I mean, there's gaps you can see underneath and it's really bad and one of the brand-new pieces that was dented. She had asked them to replace it and they clearly just tried to buff it out and it's brand knew it's one of the face the face-based plates on the side. Um I don't know a lot about obviously windows and doors. She's had some other contractors come out to try to give her some feedback but really it comes down to the
craftsmanship of the work that they're doing. It's it's not good and the communication that we have with them coming back. So today, they came for two hours and didn't address any of the issues did do a few of things that needed to be done on the windows by the library side that we've been asking to get done since last October but didn't touch the doors, didn't even notify Brianna when they got here. She had seen them when she walked out of teaching one of her classes. So,
communication has been bad. I am, I will say John stepped in. I've stepped in. Brian stepped in and and Shawn was there the other day. I know she's called a couple people but we're hoping by putting more pressure on them from more people than just her that will get somewhere. Um right now, we owe them about $30, 000 so we do have something as leverage because we don't want to be paying that out until we get quality work like I mentioned there are some things that we can give on and move on from but these doors were pretty bad
the the first issue when they put them in they didn't put them in all the way and so there was like an inch and a half gap and I guess what we what we think that they did is they didn't measure the doors right we're like 100% certain that they didn't measure right and they've been trying to piecemeal this thing together ever since and the amount of caulking and face plating that they've used on these doors is noone would be noone would be happy if they were using it as
at their own place I mean it's just unacceptable especially a place of business they're brand new I mean they look better before they were brand new what is your meeting we haven't set a meeting he doesn't know yet he he Emailed us back today he Emails back right away instead that we'll be answering by Emails and that they'd be up today. Well, he wasn't up today. It was his worker but yeah, just the the amount of gaps around the entire thing on that the door going out to the
kiddie pool. I'll call it. Yeah. Um. The main one I've called. Yeah, it's just not not. I mean, you'd have bottles and well, like Brandon said yesterday, boxes of caulking to put in there to make these gaps seal. Yeah. So. It's brand new unacceptable, right? It is. Yeah. Yeah. So and it's just been a year. Yeah. And every time they come back, it's like it doesn't get fixed or something else happens or
they've tried to I guess makeshift it to work instead of actually doing the work to make it right so. And we had a discussion yesterday somewhere to last month with our issue at the event center where we wanted to see the work done we paid and we had that discussion yesterday the couple of us that were there that this council you guys do have that option we we don't have to pay until we feel that we got what we were the contract that was signed the work is performed so Ashley
or excuse me Brianna wrote an an Email yesterday to the gentleman that she's been dealing with and he responded and I think he knows that we're we're serious and again we're not we're not trying to withhold payment we just want to we want what's done that was promised and right now it's it's far from that so well if you let me know what it is if I can make it all I'll go there yeah if anybody you know wants to stop and look at it to understand or get a better idea it's definitely once you're there and you see it you can
understand why well again I'm not an expert on anything but looking at it in my eyes I thought it was not and if if you guys are interested too I mean the inside's bad the inside's bad but the outside even if it's locked up and it's after hours, just walk up to it. I mean, the chain link fence is gone or down. So, you can walk up to it. Just look at the door and the two two windows on each side of it and you'll ask yourself, who did this? Well, I mean, a lot of us have been in that building work in that building. You get those
doors that are off just a hair. Right. It doesn't work. No. I mean, there's no amount of gymming and. When they're not centered either. I mean, it it's. No. It went from bad to worse unfortunately. So, yeah. That's where we're with that. Hopefully, we'll have a better update by the next meeting or we also talked about you know, it wouldn't be a bad idea at some point to have the contractor come to the meeting too if needed because there is a outstanding invoice right now. If you guys remember back in October, an invoice was
presented to us. Granna never approved it before they did the work and she felt like it was extremely high. It was like 7, 300 their aiming that that was for these the rotten wood taken out underneath the window seal if you remember so that is outstanding I'm not saying we're not going to pay it we have asked for a better explanation as to why it's so high but it wasn't a part of the original contract and they went ahead and did it and then sent us a bill afterwards for it so again we're not like wanting to withhold money for a
contractor for work done but we do have a few questions on why it's so high so yeah that's the the deco center the event center on other hand is looking really good. Um the Dan Johnson Construction is completely done with all of the fixes up in the ceiling. So, everything is back in place, all the insulations done, the new grids, and tiles are put back, ceiling tiles are put back in. It looks
great in there. Um so, you'll see that there is a pay request for the final amount. Uh the reason why we're holding 10000 is there is some cleanup work that I would like them to come back and do. Um a couple things. I'm going to kind of just group all of these in together. Um so, there is a change order in your pocket too for that north wall. When we were doing a walk through a couple weeks ago, we noticed that the north wall and there's pictures too if you see it. I I
included in the packet. Or if anybody wants to, I print it off. Yeah. So, in the bar area, that paneling was taken off and we assume Dan Johnson did it but actually it was done during this like the investigation of it. Uh an engineer took it out so they could level get level and flush with the wall to see exactly how far it was leaning. So, insurance did cover for Dan Johnson to come back in and fix that wall otherwise it's unfinished right now and there was an open outlet. Um so,
you'll see a change order. It has been approved by our insurance to include that as well. They're going to come in. They'll remove the paneling from the the entrance into the ballroom all the way up to there's like a little doorway that goes into the part where there the pool table was. They're going to replace all of that for us. Um so that is what the change order on this is for and then they also gave me a bid for all of the walls in the hallway and that's what these ones if you look at the now This has been approved by our
insurance. We've already been paid back by insurance for this. So, this is kind of just a formality for you guys right now. Um so, they will come in and fix all of that area. The plan is Dusty Crompton has been in there last week and this week, they ripped up all the floor behind the bar. We did find a lot more issues than we expected to find. Um so, on Monday, I had Paul Romanchenkle or yeah. Paul Bergman. Bergman. And Tim Sargent there. There was a lot of plumbing that
needs to be done. We realized how many of the like between the Coke guns and drains where there was nothing for water to drain out of. So there was rotted floor mold. There's a lot of issues under there. Um but over yesterday and today all of that has been taken care of. Coke was out yesterday. Replaced all the lines for us. Um they actually run lines now into the main cooler so her the pot can sit in there which will
help because right now it was sitting in the island that was there so we did that added one drain and then they were able to figure out the plumbing at a minimal expense. I don't have the final numbers for that. I will get that to you guys. Um so that's been done. Dustin will come back in now tomorrow, Thursday and Friday and he will finish up doing the in the behind the bar and then he'll start working on the floor in
the bar when he gets that done Dan Johnson will come back and do the paneling in the bar and finish their cleaning it's minimal cleaning for them I was approved from insurance to hire an actual cleaning company to come in and do like the dusting the bathrooms that stuff but there is still insulation in some of the closets that they they need to remove however they don't do you know all the walls need to be wiped down. All of the countertops. Everything is like a dusty
dirty mess. So insurance improved me to hire a cleaning company to come in and that'll be done after everything is done. But Dan Johnson will come in. They'll do those walls and then hopefully at that point we can let Amber come in and get her stuff figured out and then they'll move all of them will move on to the hallways. So if everything goes like in my mind And then the month. Opening. Uh things are moving fast now. So
and Dan Johnson Construction has promised that they should be back by the end of the or that they can be back by the end of the month due to walls. But again this pay app that we're doing tonight does not include any of the wall work. The pay app is only for the ceiling or the roof and all of that work that was done. It has nothing to do with the actual the walls, the paneling, anything like that. Also keep it in mind that the insurance has already paid us for this. It's just a pass through. So. I'll make the motion. In the
amount of sixtytwo thousand nine hundred and forty-two dollars and twenty-five cents, Casey? Yup, second. Okay, I got a motion from Casey in a second from Sean. Any further discussion? Any questions? Cash you did. That has been inspected, right? The engineers were here. That they did. Yup. Yup. The engineers were here. We will do a walk through with our building inspector when they come back. So, the ten-thousand- retainage fee will be kept until after that. That's part of it is walking through it but our engineers
were here to do the walk through last beginning of last week. So. Okay. They did it right. For liability around. Yup. So, they did it before all the ceiling panels were put back up so that we they had better access to all the beams and everything that were in there. I'm not worried about the ceiling panels. I'm worried about the rafters. Yes. They were the engineers were back here to do that. Yup. Alright. Other questions comments concerns I got a motion from
Casey second from Sean all in favor aye all opposed motion passes North Wall you zone for that too actually. Yeah it was the 7001. Change order. 7930. Okay. Okay. So then I need a motion for that north wall and the amount of 7 thousand nine hundred and thirty dollars. Sold. Okay and a motion from Eric. Second. Second from Scott E all in favor. Aye. All opposed. Motion passes. And then the flight. The 4550
right? Uh sixteen eight. Oh 16 eight 13. Yup. Okay and any motion for the 16813. Again insurance on all this you guys so. Okay and a motion from Eric. Second from Sean. All in favor. Aye. All opposed. Motion passes. Okay. Great. If anybody would like to stop in there, it is looking really good. And if anybody has ideas on cleaning services let me know. I thought
I thought you when I stopped in last week you hired so we did a clean okay we hired sanitizing and solutions. So Dean Knutson's company to come in and they cleaned out the air ducts and all the insulation in the air and all the molds for us. Okay. That was $600. Insurance approved that. Okay. I'm talking about a company to come in. I misunderstood you then. Um and actually do like the scrubbing of the bathroom and the toilets and the all of that because in the walls. So,
if you remember at the Deco Center, we did that and we were in there but insurance reimbursed us for that but it ended up being like $4, 800 for all of us because it was our hourly wage but it with everything. So, benefits and everything on top of that and that was a different situation. We needed to get that done so we could get that pool open and we didn't have that time frame. We're now it doesn't make sense. I I know it's not going to be as expensive to hire somebody for for to do this cleaning and I don't
want to take off public works and myself and everybody else to come over to the Deco Center and and clean it. So, insurance did approve for us to do that as well as we're getting ready to wrap up like our final like loss of income from the facility. So, we should be seeing that here in May once we finalize everything. So, any law like gambling revenue obviously lost rental income that kind of stuff will be coming in it'll basically turn around right to inner deficit
they will be paying for our heating bills obviously outrageous throughout the winter they will be recovering those expenses as well so once I get a final tool and everything I can send it out but yes I did do a cleaning of the air because if you had walked in there you could breathe in insulation no matter what you did yeah and it just wasn't a environment you know to not do something and they came in over the last weekend here cleaned it all out perfect
yeah okay anything else from the events there okay week of the young child this is more of just a informational thing tomorrow is Community Helpers Day and so we've done this the last couple of years with little learners we've partnered with them and if you remember in the last Council Meeting John did a declaration of the week of the Young Child this is kind of special she had the opening of her little learners lullaby on Monday which was a joint effort with the city providing a grant and her opening up the infant center
and tomorrow our public works police department fire department myself we will be at Little Learners from 945 till about 10: 30, 1045 doing activities with the kids and on the radio and Pat I invited you guys to come to if you can make it and we're just basically celebrating all the work that our departments do in our community. So, the kids get to tour all the vehicles, hang out with them for a little while. We've got some fun stuff going on. Anybody would ever like to
stop in, you're welcome to. Um but yeah, equipment auction I just want to bring this up there's been a lot of discussion about how we want to do this and I I would like to do so our police department has four vehicles right now that they can put up for auction I know Sean you guys were working on some stuff at the fire department Brianna has all of her weight room equipment that we can put up for auction and so I'm I'm thinking that instead of doing something separately individually we I know you give me a a pamphlet
on like a government auction site. Couple wave is coming. Yeah, we in the in the past we've done auction sites with like the county and I'm just looking for some ideas and time frames or what you guys thought of how you it would be nice to just maybe put all the stuff to get combined together since we have a lot of things going on. It is going to take I would say maybe another couple weeks. I don't know if you guys at the fire department have been able to go through your stuff yet. Yeah we can be ready I think. Okay. Um. Just gotta we have to
make sure like we can sell some of this stuff. Okay. Um I've seen some of the stuff on other bing sites like and stuff like that so. Okay. I think it's just probably have some kind of documentation with it when we sell it like if you're buying certain fire gear and you're not using it to. You're not a fireman just because you have firemen. Yeah, right. So. Well, you can't get rid of anything you got from DNR though, can you? I don't get anything. I have no idea what kind of DNR
stuff. No. Um it's more likely. So, we got new SCVAs. So, all the SCBAs which they can they are outdated technically but I mean, little small equipment is just is what it is my thought was is that maybe a smaller community would buy em you know not a individual just to have one but what do I know you wouldn't be able to fill with them you can't fill me with it yeah exactly so no use to you well my hope was to do it like
mid May you know especially during clean up week up a lot of our departments are looking or getting some stuff might be smaller than others but that would be my hope would be do it or by the end of May. I know that the police department is eager to get rid of the vehicles. One, storing them and two, they have plans for the money that they'll get. All of these are confiscated vehicles. They are not our own personal vehicles. Yes. So, I'm putting that out there. We don't have
four vehicles of our own to get rid of. So, well, I'll work on it and I'll get you guys more information and see what we do You know, these auction companies will do most of the leg work for you. Yeah, You know what I mean? They'll come in and label em and do all that internet stuff where all we gotta do is show em where they're at. Yeah. So. Well, yeah but that depends on if they're going to take 25%. If we only have, we only have 10 items. I mean, if we only have 10 items, we have time to take ten item pictures. Yeah. No, this but they're also like marketed really big and
everything on on these on these websites but what I mean. Is Kbid still a thing? Well, that's. It is. So, that's what we've used in the past. Okay. K bid. So. Yeah. They do take a percentage and they do they do all the work. Yeah. Um so that yes that's what we used last year and what we've used in the past when we've had vehicles or or equipment options or whatever we have. So that is an option as well. So. The one that I gave you and even Minnesota is literally just government. Yeah. Cities, counties. Yeah. Same with this
purple wave. It's it's you know construction equipment. It's a equipment in bigger. Not just like selling grandma's table you know. Right. I'll look into the that you gave me and see and I can. Not saying there's one bed and the other. I don't know. They all cost something. Yeah. But as long as they get sold, you get the best bank. Yeah. Yeah. Well, the best exposure. Right. Yeah. Yeah. Whatever. Just pick one, Ashley. How about that? Yup. It was easy. We'll figure it out.
I just wanted you guys to be aware of that. That's something that we're trying to put together. So, okay. The next thing is on fortunate. Um Midwest Inspections terminated their contract with us. Um it's unfortunate we we just you know started with them a year ago. Mm hmm. Not even. Um they've been fantastic. Uh they have done a lot of work in a year here in Ada and my understanding is they've just
grown so much in the Fargo Moorhead area that getting up here is not beneficial to them. It does not make their company money to come up here check on things just with the hour drive our time up here and our back it's not worth a hundred and fifty dollar permit fee so with that being said we did have a chat with them and we said obviously I don't want to raise permit prices in Ada but if I if there was something that we could do to help again they've they're very very thorough and
not that we didn't have that before but we we haven't had anyone that's really been involved so much with us in the last year and so many product decks not only in town but our personal projects but they wrote back just said after their analysis it's just not worth it for them so that being said I'm having a very very hard time finding as you guys know last time it was really hard there's not many that do this I reached out to Interstate Engineering that we
work with for the event center building they gave me a contact or two that don't work in Minnesota but would potentially be like think about it. I've reached out to them. Um I've reached out to a place in Fergus Falls. So, I'm I'm trying. They gave us 90 days right now but I'm a little worried because last time we did this, this was the only company that would come to Ada and there's not many people
that specialize in this field anymore that's licensed with the state. I do want to say when Ashley called me about this, I wrote a pretty good email to the gentleman that we signed the contract with on behalf of the city council in the city. It was professional but I that basically the excuse that he gave Ashley was because of the proximity of your city we are canceling our contract. So, I responded. I didn't know that the city of Ada moved or your headquarters moved and I
was unaware of and again, I was professional about it but I mean, we didn't. I mean, he knew that when they signed the contract. So, I was a little, again, with everything that we went through to get to this point I was little irritated in the first place he and I'm going to share this Email with you guys just so you guys are everyone's on the same page so he said good morning John thank you for your Email I I returned a call to Ashley this morning to provide more context to our Email several factors were considered internally to help us determine the best way to move forward with our company's
coverage area manpower profitability and proximity to our office and other jurisdictions were several factors considered that being said we are fully committed to the city of Ada and we we will provide coverage for the city other options are available even if it is in excess of the 90-day period stated in our agreement and then he he did some salesman comments at the end to make me feel better but like Ashley said we're kind of and we're kind of stuck I mean there's really not a lot of options out here what do other
cities I mean I'm sure we talked about this a year ago oh I think they do it themselves yeah lot of them do it themselves yeah lot of them I'm learning don't have as much help with it so like some of the small cities really don't even require that like you get a building permit at city hall and you go and do it and there's no inspection yeah noone inspects it noone approves it noone denies it's just and give me your fee and move on and we don't want to become that that's why we have a building this company was
very thorough not only to building rules and regulation but really invested in our ordinances and our zoning and I feel like there has been some things the past especially in the past couple of years with a lot of these builds going on that was never caught by our building inspectors and so I really appreciated the fact that they were very thorough because it they were. I mean, I so yeah, I don't know what we're going to do but. What training would be involved in if we trained an employee to do that? Are there classes out or
courses out that somebody could take to get certified that. I that's. I'm sure a union rep can tells. Yeah. I mean. Yeah. Uh. I have a feeling it's going to be a lot more wrong. Yeah. I mean it might take a bit but I mean you have to know building cone and. Yeah. It's so much more than I mean. I suppose I gotta do it. It might be something to look into. It definitely I mean. Probably far fetched. You're ready for
retirement job? Um Building inspector. When do I start? Yeah. Cuz we I mean the thing that was different about this building inspector than our previous building inspectors if you remember these permit fees were higher but all of the fee was onto the the the customer the whoever's building. Mm hmm. Um before that when we worked with in-depth inspections they just had a monthly fee that we paid
no matter what so we would charge a permit fee and there would be some years where we would make money on the permits and others where we would lose a lot because it just depended on the year and it was very nice that I think it was like $20, 000 and I say to you that we've used in the last year that they've made through us so I mean their permit fees again were higher and we have seen a lot of bigger building obviously the highway department was one of the big buildings and that and so yeah and if you guys remember we
can't go back to the old company because they're no longer doing cities municipalities either yeah our building inspector passed away yeah so could refill that position so oh look I'll keep looking we just got the final letter last week and I haven't been able to dig too much in it like John said they said that they would stick our busiest time obviously is right now everybody's going to start with stuff so yeah, this is our busy time and hopefully, I'll have some better news by next council meeting for you guys.
Okay. Uh Norman County Raceway Advertisement. You guys have that in your pocket. Uh Yeah. I I talked to Jake this morning. Wayne I know you've talked to Ashley's talked to him too. Um the the night that he is suggestion or suggesting is actually fan appreciation night which is if anyone's been to races which I think we all have that's typically one of the busiest nights other than the bus races because all the kids get to put on the track, meet the drivers, you know,
etcetera. Um he's laid out you know, what he's offering to give us in the amount of seventeen fifty. Uh three by five sign up by the front grandstands, logo on the schedule, live name mentioned nightly, radio and social media ads, week or before the race and obviously any of you guys have done the race Jake does a good job of promoting businesses period so one question the first question should be do we have the money we don't in the gambling funds we have roughly 300 bucks, but
like Ashley said we haven't been reimbursed from the downtime from the insurance yet we also haven't received March with the second bar back open hopefully within the next month obviously we all know those funds accumulate extremely fast and worst case scenario we can pull it out of whatever account you guys want so so I did look in our advertising budgets as well just to see if I could pull most of our advertising budgets right now we do have them tied up in contrast with RJB the only places we could take them out of is we have
$1300 more in the council advertising and $1, 000 more in the ADA advertising budget however it is only April and I do like to save those budgets because we always have things that come along where we need to add an extra ad somewhere so my suggestion would be like John mentioned we take it out of donations and I do feel that we'll easily make that up yeah we have not received our March payment yet so we're at $1, 800 total for the year we've spent 1500 already on donations. Um that's where I would suggest. If you guys want to do it. If
you want to. Yeah I think Jake does a great job I think it'd be a good idea was that a motion in a second from Wayne a second from Casey for the discussion all in favor all opposed motion passes okay kaleidoscope me and Mike are gone yeah Thursday morning you guys were last month yeah yeah you guys skipped last month Yeah. Yeah oh we got
kaleidoscope this month let's let's go somewhere does anybody want to fill in for Casey and Mike otherwise Sean can do it I think right Sean I can do it Scottish yeah Scott or someone will be there how about you filled in last month yeah they they owe you guys I don't know if I occasion. Yeah. Lake season's coming. Yeah. Uh it's nine AM this Thursday. Well.
Okay. Uh first reading of ordinance four eighty-nine. Uh the dumpster ordinance. Obviously we've been talking about this for months. I'm assuming. I'm hoping everyone's had a chance to read through. You know you guys offered Ashley a couple small changes last month. Um I mean it should be pretty straight forward unless anyone's got any further comments. Okay and I need a motion. So vote. Okay and a motion from Eric. Second. Second from Scott N. Um
ordinance four eighty-nine by roll call vote. Mike. Aye. Scott E. Aye. Eric. Aye. Scott N. Aye. Sean. Aye. Casey. Aye. Wayne. Aye. Ordinance 4 eighty-nine passes. We'll do the second reading next month and then 30 days after the second reading it goes into effect. Okay and mowing bids. Ooh. Let's talk some mowing bids. So, in your guys' packet, you got two different pages for mowing bids. Obviously, we got
let's do em all individually please. Yeah. Um so, obviously, there is one, two, three, four, five, six, 7, eight. There's eight of em. In the packet, Ashley has been gracious enough to highlight the mowest bid. Was that? Yeah. Brianna. Yeah. Okay. Uh. Or or the best option. Correct. Or the best option. Um again the highlighted options are one of the one or the two but we've had great relationships working
with all of them in the past that Brianna is suggesting and again that the prices obviously if you guys look the last couple of years bids they're not fluctuating a whole lot which is great for us. Um so I guess if you even didn't want to do it all by one you could do it by the name of the bid and their selected ones if someone wants to speed this up. Otherwise, we can go one by one whatever you guys choose. Okay. Hearing none. I'm going to go okay let's go let's go first
one. Let's go Bosworth Park in the highway 9 ditches. I need a motion. I make the motion to have Lori Westcott. Okay. In the amount of 1 170. So I got a motion from Sean. I need a second. Second. Second from Scott E all in favor. Uh imposed. Motion passes. Okay. The main lift station and the disposal plant. Make a motion for Lori Westcott for fifty-five dollars. Okay. I got a motion from Mike. Second. Second from Scott N, all in favor. Aye. All opposed. Motion
passes. Uh Westside Park Uptown areas in East Valley View Manor. I'll make a motion for Lori Westcott. Okay. Any amount of ninetynine dollars. Ninety-eight. Or excuse me, ninety-eight. Okay. I got a motion from Scott N. Save us a buck. Yeah. Second from Sean, all in favor. Aye. Aye. All opposed. Motion passes Water Tower in West eighth Avenue and West 9th Street Ditches. Make a motion for Westcott for 1 twenty-five. Okay and motion Wayne. Second. Second from
Scott E all in favor. Alright. All opposed. Motion passes. Uh Cemetery and West Lot. I'll make the motion for landscape at a hundred and 90 or 180 sorry. 980. A hundred and90. Yeah. I'm losing my mind. Okay. 980. 980. He's going to reject that bit. He might come. That one. Okay. I got a motion from Sean, second from Casey, all in favor. Aye. Aye. All opposed. Motion passes. Uh vacant allots north of the baseball diamond.
Motion for $60 to Myers Landscape. Cape and motion from Casey. Second. Second from Scott E all in favor. Aye. Aye. All opposed. Motion passes. Uh Deco Center and Deco Park. I'll make that motion. Cape in motion Eric. Uh Lori Westcott ninety-three fifty. Cape. Second. Second from Sean all in favor. Aye. All opposed. Motion passes. And then east side. Excuse me. East side for Myers. Okay. Second. I got a motion.
$90. Motion from Wayne. Second from Casey and the amount of $90 from Myers. Landscapes all in favor. Aye. Aye. All opposed. Motion passes. Alright, that was. Well, I offered it. You guys want to do it by business and noone spoke up. So, okay. Uh liquor license renewal nothing's changed guys other than the THD at the liquor store, right? Yeah. Right. So, I need a motion. Is that what occurred for the main street? So, when they are. So,
we did. Yes. So, we did that. We got it. So, we're not. Yeah. Uh Amber got her insurance in. Uh he was in today actually with her stuff so yes they plan on so if you remember she was she did do a liquor license last year we improved it so she's always been up to date on her liquor license with the state it's just we chose to make the decision to charge her per month that she was open sure so Okay, any emotion? So good. Okay, emotion from Eric, second
from Casey, all in favor. Alright. All oppos motion passes. Alright, let's talk some fun stuff. Uh post prom donation request. This is the request for this is for the after prom party donation request here or down this is the one that is going to Kingpins why don't you just give up overview so the public and everybody kind of understands what we're talking
about okay so post prom this year is not going to be at the school anymore it's going to be that the our post prom committee which is made up of junior parents is decided to take the kids to Kingpins in Fargo don't know all the details of it. Um so instead of being here at the school and I know that there's some controversy with either parents not wanting their kids to go to Fargo or the cost of it. So there are some separate post party post prom parties
happening that are individually parents individually have decided to make that decision so it's not the official post prom committee the post prom committee that is asking us for this donation right now whether it doesn't state how much in the past we have given $500 to post prom it is the one going out of town so typically in the past we'd give $500 usually, what they did with that money is that they would purchase from stores in town to buy prizes or help with or whatever
it was and so they were utilizing our local businesses and so part of the reason why we're having this discussion is obviously when we do donations we talk about how it's going to benefit the city of Ada and what it's doing for whether it's in town for our parks or businesses our organizations or whatever so it's just something that should be aware of that I I think it's for more use of traveling and the fees at Kingpins I'm not that's a bad thing. I'm just saying that
it's a discussion to have when we don't have a lot of funds to give out. Well, you sent us a note about a group that wants to do it at the deco. So, there is there is a group and I was told this morning that they are a group of parents not affiliated with it. So, they have not reached out and asked. I just thought if you guys wanted to support something that is after technically still after prom event. Um they're renting out the deco center from us. Brianna has it. Um they're going to have volunteers there. Parents are
going to volunteer. I do not know if it's an open event or what it is. I just know that there's about 10 to 12 parents individual families that have decided to come together and throw a post prom there for some that are just not comfortable with leaving or having their kids go out of town. Um again, I I did find out right before I came here that somebody has already anonymously donated and paid off the rental fee. So, somebody Brianna was in my office right before I came down. Right. Um and whether or
not we still wanted to give to if they wanted to do prizes or not. Again, I've not been approached by them so I shouldn't even have added that. I just thought when I knew that there was a rental fee, that would be something that the city could do on on their behalf. Let's give them the rental fee. Yeah, it would but yeah, she was in my office right before we came down and somebody she doesn't know who sent to cash to pay for it I guess in my own opinion you know obviously we've always tried to keep donation dollars
in town and what not I'd rather not donate with just our lack of funds and everything with something going out of town just to begin with with our lack of funds and everything already somebody's already donated the piece I would have been for you know just donating the rental for because obviously funds right I think this is going to just leave on the table altogether not touch it so same thoughts on that. I'm seeing a lot of head shaking so I'm not even going to call a question I'll add to that just a little bit
Casey obviously I I think everybody at this table the $375 rental I think we all would've waved that anyway correct at the deco would it be would it be in the city's Heart of Hearts to say that that donator whoever whoever it was and whatever the amount was be used towards prizes I mean they don't they don't need to pay a rental fee we're we're going to waive it anyway so whatever amount that they donated use for prizes or food or whatever Brianna and those families
think I mean really yeah not a bad idea to make it more of a true post I mean anyways yeah we're going to you guys are going to wave it anyway yeah so whatever that dollar amount is let them use it on prizes or food or West Maid or Subway I mean anything yeah right the only devil's to be a foot bee is just staying impartial and not you know it's more than one or the other I can say that argument but I have no problem waving that's I just think it's just for that little bit of
amount it's just because we don't really know if there's any prizes being anybody yet right now sure I know it's hard because I mean I feel you know I mean obviously you don't want to show favoritism over the others just leave it on the table good good conversation okay so we're moving on right okay so perfect let's see here Cody Holti Memorial softball tournament. Last year, Ashley, we donated. 500. 500. What do
we have we're at we're at negative negative right now we're at negative we're going backwards again we have not normally right around this time we should have received the March check we have only received so January and February's checks were 900 each so that was just from the pubs gambling normally in the past we've received about 1, 500 per month so we're down a little bit but we didn't wait until next month because I still didn't tell Yeah, we have time. Let's wait. Best thing have some funds. Yeah. If it's not
next month, well, then it's maybe even early May. Yeah. Yup. You can wait. It's not til the thirty-first. Yeah, we got time. I think we have time on this. Yup. Yup. Okay. So, we're not spending money we don't get. Cool. The only thing is which it doesn't it's not a big deal. The only thing is I know they make T shirts and all sorts of stuff. I don't know when they order it. That if City of Ada doesn't get on it I you know. Yeah. That would be the that would be the only thing. Does that does that? It's not. Donation level puts you on a yeah. I believe so. Last year we were. Yeah it says
donations made by April 21st. Yeah. For your name and business to be included on the T shirt. Well we should be able to do it next month then. April 21st. Sorry. That's not I mean it's not a huge deal it is nice you know a lot of people get those T shirts we probably I mean more like we're going to but I mean I would think I think we gotta wait though yeah sorry you can just is it going to break your heart if your name is not on T shirts that's what I mean no I
just was pointing it out there that it said that it but I don't think there's any harm. I moved the table to Mexico. Yeah. Okay. Alright. Uh committee updates public works. 2two repair bills that they we had to go over one the street suite birdie the day at sea was broke and then Brian needed a move from Transformer that was having some trouble so a big
one yeah it was in the budgets the street budget and the electrical budget I believe is where it was and then we did talk about the dumpster and since that's where it came out, just kind of read it over to 'em and so they knew what it was. That's simple. Public safety well it was pretty quick talked about the possible future training for the police department at school
like this summer maybe with responding to incidents and be nice to do the training when their school is clear and available for officers to learn the layout in the of the building. Is there anything else? So they talked about that active shooting training? Yeah. Has the city done that for here? We haven't done it here. They they went to a training in Barnesville for it last month. And that's what it sounds like
is just being when he comes back he should do training here for employees for you and your staff. Oh. That's what I'm getting at. I think they're they're going to do law enforcement first and then Bradshaw to EMS and then probably work down. But there should be training involved because we we do it at Crystal Sugar. Mm hmm. Sure. Uh training videos or whatever but it's a good idea if you do it
for the city employees because lunatics out there, this is one of the attack points is government. So, just might be something to keep in mind. We have talked about getting cameras and there's one. No, I haven't done that yet. I think that training was it was that weekend right here in like ask Ashley. The training they're going to do at the school was the weekend of the Outlaws, right? That Friday? Wasn't that
that weekend they talked? I can't remember. I don't know if they have a weekend date. He bet. Yeah, Alex told me about it like probably a month or two ago. Told me to flip that on the fire department's calendar. Look exactly I thought it was like. Like the 2-seventh is that ring a bell I think that's I'm not going to quote me on that but I think that was the date you were talking but yeah I think that is that weekend I think it's that weekend right
I think so. Okay. Anything else for the public safety other than we needed. Yeah, that was all that was really discussed. Ashley included in the Email this morning you guys you know the Fire Department Training Conference how you want me to address this? I can address it if you want. Okay. Otherwise, if you want to I don't know if you guys got a chance to read it, the Email? Did everyone get a
chance to read the Email and start there? Okay. Um so, the reason why it's coming so late is because this was something that was brought up on Friday and it's taken me a little bit to figure out how I want to handle the situation but there has been you know, a lot of discussions over the last five almost years since I've been in this position of trainings and conferences and and what is necessary to go to the procedures and policy of how it should be handled in order to get approval to go somewhere and so I've obviously been
frustrated with this situation and it's came to council I think a handful of times from the public safety meetings into here and you know after getting a few reimbursement requests that have not followed the proper policies and procedures of how we need it to be handled and it's not just for myself but when our auditors come in they go through every piece of every payment everything that we have and we get questioned on it as well you know and if somebody is going on a trip and
it's costing the city money there needs to be information provided as to why that needs to be done and so on Friday I had a lot of questions about some things that were turned in and I was very stern that this was the final time that reimbursement would be made if prior approval was not in place with that being said this got sent to me on Friday with him leaving on Sunday and I don't feel like this is necessary but
this is not my decision to make because our policy handbook states that anything out of state or anything over $1500 on one person per year has to be approved by council So it comes to this table. I don't have any information on this other than what it's provided to you guys. Um in my understanding it's a one registration fee for Friday the eleventh. Um yet we're
looking at a week trip and I have no idea what it's going to cost. What hotel he's booked. What what's going on and I also have spoken with Glen about this as a fire chief. Um he was not aware this was happening or that he was going and I also think that this is a lot of money to spend on somebody who is retiring I could see maybe having the discussions in a public safety meeting and then the council meeting if this was our new chief looking to get some experience gain some knowledge but my understanding that is this is a vendor show
and a conference versus a training situation where we are getting you know training hours or or it's providing something back to the or back to our fire department But it is not my decision, it's your guys' decision and I guess that's all I have to say on it. Mm hmm. And no, I think you said it perfectly. I think like Ashley stated and I'll reiterate this isn't the first time that this has happened. Um unfortunately,
we've had to deal with this a few times and you know, we have a pretty clear policy that if you want to go to training needed to speak obviously with your head of your department or Ashley or the council and none of that was done. Um we also a policy that there's a a cap on $1500 in training cost per year per individual for the city of Ada I mean it's it's it's pretty black and white as far as that goes like I said I I don't want to discourage anybody from doing training
especially if it benefits any of our departments especially the fire department with that being said again this isn't the first time that we've had to deal with this I want to be fair and you know in diligent but we're also talking about money we could potentially be using for something else or another individual to further enhance their training. Um that's that's my piece on it. We obviously have SOPs in place that need to be followed also in the past in her position and
we're should probably be backed up by this council so. Mm hmm. I think it's kind of an answer. Yup. So, unless someone wants to I'm I'm I'm not even going to ask a question unless I hear anything from the council stating anything other than Ashley's wishes that she would like to stay true to our policies and procedures and this doesn't doesn't go with the fire department either and that's one thing that we've
talked a lot about again since she's been in this position. That goes for the council. If any of you guys want to go to training, any from the deco staff or public works. Police department, everything needs to be approved by a manager just like in your own civilian jobs you guys don't just take off and ask for forgiveness later I mean you might but good luck and I think that should be the same situation here so hearing none let's move Wayne there's plenty I was on the department for 22 years and there is plenty of training going on in
Duluth and neighboring cities there's no reason to go that far out of state to get any kind of training and I hope he has a good vacation but I don't see where the city chef be paying that flipping that bill when we've got more than adequate training in state of Minnesota to Everyone's clear. We're good to move on. Okay. Uh EDA.
It's not me too. It's one of you. Both more. Go for it. Um so the EDA approved two more loan no that was a month. That was no deal. Yeah. We just had updates on our actual loans that are. Yes. Um so in the the previous month's meeting we talked a lot about some of the businesses that we've given loans out to that we don't have updates or we don't really know
what the status of their business is or what's going on and we just discussed that it'd be nice to not only for us to learn what's going on in their businesses but maybe we could provide help or resources in return so I started the process of reaching out and last month I talked to a handful of em and we have over what 1718 businesses so I'm kind of taking a few by month so got some updates on a few of them last month we're able to provide some resources like we wanted to and going to continue on that. We are running very
low on funds. Um right now, we have enough for maybe one and a half loans. We're down about 50, 000 which is it's a great thing meaning that businesses are utilizing it. Um I did look in the USDA's office. There wasn't any funding available this year for us. Um so, I hope to reapply for another grant. Again, this is all revolving. So, each month we get about another nine, $10, 000 coming in. So, we're always getting more coming in but Yeah, we haven't been under 100 grand in
a long time. So. Been a lot this year though. We've had a lot. Uh we've had some new businesses, some existing businesses. So, we talked a lot about that. Uh talked a little bit about our demo fund. Uh I think those are the main discussions there. Beautification. Yeah. We met. Yeah. So, we have our $10, 000 and to spend and we had decided
on the cemetery to keep going with the straightening of the the graystones and Brianna checked in and the two guys who do that out of Kirkston are lined up to do that. Oh, nice. So, we're going to spend about 5000 on that and then, we decided to our next other big project that would take a big chunk of our fire that we have left over. We were going to purchase new what do you call it? Rubber or do our mulch
engineered. Yeah, were you there? We talked about it the previous meeting. Okay. So, engineered mulch for the west side harp because that hasn't been changed since the equipment was put in. Okay. So, we're going to take that all out and I guess it's gotta have a liner on the bottom and then put in the new mulch and we're going to check with the school and see if they needed new stuff there too. So, it comes like in a semi load. Yeah, we usually we usually buy it by
the semi load. Yeah. So we can share. Yup. Cuz we don't need a semi load. Right. Yeah. So, that's what we decided. Perfect. Okay. Uh last item, again, also in this morning's Email was added this morning. Uh it was the fire department retirement increase request. So bad. It's my fault and just. It's not completely your polite. It's both their faults.
I want to reiterate this though. This with this is three months in a row now since I talked in November or December that we've had items added to the agenda the day of the meeting and I honestly I just don't think these ones are easy tonight. I'm just on a high horse right now obviously but I think to make an educated decision on stuff especially when it's monetary value. I think you guys need more than one one day whether it's to ask F questions asked the public if they're involved or so on and so forth but Sean go ahead so
this is for our relief association like it's been couple years since they raised the rate again just for maybe some of you that don't know with our relief association money it's it's in a money it's anywhere it's in a bunch of different accounts right okay it's not money that the city actually risk paying for just so you guys know but when James was here he was liking to see this 15% kind of cushion we'll
say because for some reason if it would fall below the city would have to kick in yeah okay correct that's why this that that 15% had kind of been brought up in the last well before my anyways okay so running the number the new numbers even with the way the stock market and everything has been in the last week we are asking to move it from $1, 700 to $1900 and that it will leave us a 16% cushion there for the
you know to meet that to meet that criteria and again that the only time that that matters for those that aren't or are interested and don't know is if someone retires if no one's retiring that number is really it's just a it's just a number it doesn't mean it means how many of you got there's going to be two ways to be well hired out 1 orange 26 nobody has said they are leaving this day yet the the reason this took a little while because we did have a guy retire so the numbers had to be updated from what we had in our meeting here
a month ago because that money was still technically in our account and it need to be taken out of there because the numbers were that's 16% was probably more like 20% it was north of twenty-six whatever it was. I don't remember exactly. Yeah. But just so that's why it did take a little to get it here. Um because that you you lose three members and that's going to make a big difference yeah I I I can't I mean nobody
can tell you who who's retiring I I you know I have no idea to that 15% was just kind of a number James it was just the number he was comfortable with what what that number is I I don't know if that's just the number he grabbed out of the air if that's just what he thought was a good cushion so. I I would have to agree with with having that cushion. Yeah no honestly it's not yeah. Yeah so having a cushion in there. Yeah I think that's you know a good a good number. I'm fine of a number. I just I I wasn't part of that conversation so I
don't know where that number came from. But is it one of those deals where we could possibly go to eighteen this year revisit again next year about going to that 19 number versus seeing how many guys are going to retire in the next year. I don't think I jump to that 1900 or what. You know you can do it in steps you know you can also see markets obviously might change between that one. That's pretty well for him. Right now you do a increment jump this year and visit again next year about going to that 19 number. Why don't we cable it until next month and give us some thought on it and we can
see. I know. Whatever. Sean wants more time. Well and then again that's that's one of the reasons why I like this because A then if you guys have questions you can talk to Glenn. You can talk to Sean. Yeah. Uh you can talk to Ashley. She can dissect the numbers a little bit better than we can in a day and that's it's not me trying to force the agenda. It's just trying to make sure you guys have the best possible information to make an educated decision. So if Wayne if I'm here in a table from you in a second from Casey. Um obviously Scott and Sean are going to abstain.
Yeah. All in favor. Aye. All opposed. Motion passes. I need a motion to adjourn. Motion Casey. Second from Eric. All in favor. Aye. All opposed. Motion passes. He did and he it. Ashley, you guys