Sure you know goes through there pretty fast but after rainy stuff it's a lot sure yeah alright at six o'clock I'll ask everyone to stand and say the pledge of allegiance please I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under god indivisible with liberty and justice for all Alright, let the minutes reflect that we do have a court
tonight. Five of the seven council members are present. Uh first item on the agenda is the citizens form. If there are any individuals from the community that would like to address the council, now would be the time to do so. That's you Vincent if you are for those of you who don't if you want to come up you don't have to sit but if you want to sit or stand next so they can hear me on air for those of you who don't know me my name is Vincent Erickson that's my wife Shalona over there we've I've lived in the area for about two years I was
born and raised in the Ada community we moved back here after I got done serving my tour in the military I did 20 years in the army and retired and we moved back here the reason I'm here today address you guys is I feel like we have a pretty serious problem with irresponsible pet owners in town. Um since we moved back here, we've had multiple incidences. I live on the east side of town. Um I can't speak as much for the west but I've seen it over there as well. Um people that we last night, we had an incident where we took
our dog on a walk. Um it was me, my wife, and my daughter and there was a person in town who didn't have their dog on his leash and we walking down the street and he come and chase us down the street and there was altercations with the owner which is being handled by the police so I won't talk on that but it's it's it's only gotten worse since we've been here and I don't know what we can do about it. Um I've lived all over the United States in the military and this is the worst place for people that just let their dogs run freely.
Um there's been three incidences where we've been on a walk with my kids and my dog and somebody's dogs chased after us. Um I know they say and my wife talked to Ashley about it earlier but we still wanted to come and address the council so that everybody could hear it and maybe the community can it and and we can figure out a solution to this problem it's only getting it's only getting worse and what's going to happen eventually is somebody's kid is going to get hurt they're going to get bit and then there's really going to be problems much bigger problems what we have right now so do you have anything that you'd like to add
I think one of the things that we could we could do is definitely bring it to our public safety right now we've issue citations and I know that we've issued a lot of citations lately especially when like obviously if the dogs are you know lost and there's taken up there our officers get a call they don't see all of them but maybe we could enforce our ordinances a little bit more of being like for multiple offenders so it's more than that basic citation maybe that's we can look into. And a lot of the instances that we've
had were multiple offenders. Um I'm not going to say names in the meeting. You know it's just not appropriate for us to be but one thing I did address with Steve is you asked us to call is the only way to address this then be pleasant when we call because the calls that I've made to the certain officers that come to the scene they've had attitudes and they did not we're not happy that I called so and not all of them but and he's he's addressing some of that too. I spoke with him on the phone earlier this afternoon but there's gotta
something we can do whether it's send out more information to the to the city the the people that live in town about what these fines cost maybe they don't realize it or something we can do with the offenders that don't heed the warnings or or whatever but it's going to come to a point where somebody's going to get seriously hurt because people do not are not being responsible pet owners and keeping their pets on a leash or they think that they have command over their dogs and they don't because the incidents last night yelled as dog to come and just kept on
chasing us down the street so just to kind of follow up on what Ashley said a little bit Vincent just because I am privy obviously to a little bit of the information that's the owner last night the dog was issued a citation absolutely you do know that right okay and add more to it that there happen absolutely yeah but just so you and the public know it it it wasn't just it didn't just happen in the the police department kind of washed under the rug no no citation that
didn't happen that time okay perfect okay but you know and like like he said they can't be everywhere at once there's only a few of them so you know what is there any other options that we can do I don't know I'm willing to help with whatever you know whatever you guys need or I can do or we can do as a community or what you know you know I think a lot of it goes back getting very aggravating that we can't even feel safe to walk down the street take my dog on a walk who's very well trained and unleash at all time because of other people's irresponsibilities yeah you know I think a lot of it goes
back to like what you mentioned being a responsible pet owner. Yup. Um similar with lawn mowing and not putting your grass clippings in the street. Yeah. And. Yeah. And being proud of your yard which we're going to talk about shortly. I mean, there's there's a lot of there's a lot of stuff there that just goes back on the homeowner. Yup. Um unfortunately, we can only do what we're called upon. Right. You know, by you as a as a property owner and a citizen so. And I'll continue to do my part as much as I can. I don't
you know, really. Yeah. Everybody gums about calling them when this happened but I feel like you know maybe you know I don't know more information out to the public or whatever maybe they don't know we have ordinances because some people I've talked to don't even know that there's ordinances about pets that's their own fault for not going on the city website looking because I have them on my phone uplifting up so yeah we can do a better job at pushing it out there putting the word out there we did that with golf carts last year a couple times with that and it seems to help
so we can do that I just figured that this is the menu to voice the concern so absolutely very sure and then the idea if you got any ideas or concerns too to bring it up to the public safety meeting and in that level can discuss it and take it from there and then bring it back to us too or whatever too so. Yeah. You gave me the information. I'll be glad to attend. Get a hold of the Ada Police Department when they add their name. Okay. Public safety meaning. Yup. So. Sean, you got Vincent Summary? I do. Yup. Yup. Um yeah. Yeah.
We'll we'll add you to that and just add it to the agenda and again, we can keep this. What do you mean next week or is the following week on the twentieth, isn't it? Probably that third. It's probably that third week, yeah. Tuesday or Wednesday? But. Wednesday. 28th, actually. At 5: 30 PM here. I think they changed it. They changed it. Thank you. Okay. Thank you. Thank you. Thank you. Thank you. Okay. Uh
moving on to the consent agenda. Um one minor change there was a misprint of $2500 both in the prepaid checks in the accounts payable. It was actually only supposed to be in the prepaid checks. So the amount in letter C in the accounts payable drops twenty-five hundred dollars to forty thousand two hundred and twelve dollars and forty-three cents. Again forty comma two one two point four three. I need a motion to approve. Show my Good motion with Kim.
Second. Second from Scott N all in favor. Hi. Hi. Hi. All post. Motion passes. And then you guys have in front of you a new agenda. Ashley has highlighted all of the additions and subtractions. Pat, you have one. Yup. Pat's got one too. Kim, I got one if you want it. If you need one. I'll get it later. Okay. There's a lot. You might want to grab it down. That's right for you. Yeah, you want. I agree. I'm helping you.
You know what's Ashley's name? Did you know that? No, it's me, Ash. Okay. So, is there any other additions or subtractions to the agenda? Uh hearing in the 90-day motion please. So move and motion Mike. Second. Second. Um Scott E on favor. I oppose. Motion passes. Alright. Moving on. Jason, you're up and you're lucky because it's going to be a long meetings.
You're first. Well, good evening mayor council. First and foremost, thank you again for the opportunity to to work with the city. Before I jump into the bond details and some of the auction items, I just want to share you. I know Ashley got a copy of it. Uh you're waiting. To you guys too. I want to I just want to comment on that. Um couple things. First and foremost, you're rated A plus stable and they give you that as a a stable outlook. Um A plus is a very strong rating for communities under 5000 so be
proud of that. Um Ashley and Doug did a great job. It's always stressful. You spend about an hour on the phone with a couple regulators and going through economy, management, budget, finance, all your practices and policies and so it gets to be a little grueling and and time consuming. So, Ashley and Doug did a great job and the community should be be proud of that rating. So, congratulations on securing and and keeping that rating. It's been about 10 years since the
city had been rated. So, it's always it's a little bit of a gamble. How much has the process and procedures changed on both on your end and on S and P's end. So, having that A plus rating is very positive. So, congratulations and I want to thank Ashley and Doug also for for their work on it. Uh Thank you for also being considerate about just mending on the agenda and a lot of stuff got thrown at you today. I always like to to thank the councils because it's we sell
on the day at the council meeting because we've got a period of window of time to basically lock in and say, yes, this we're accepting the spawn proposal. So, you get a lot of stuff thrown at you the day of and so, I appreciate your flexibility. Uh we have the scheduled sale today at 11 AM. We got three bidders. Uh Bernardi Baird Northland. Uh I think you've got a copy of the results but Bernardi was the low bid at 3. 8788 and so my preliminary back in fact I
updated it in July for you when we started this process was 4. 1. So, about twenty basis point lower than what I expected. So, in that some of that's reflected back to your rating having that solid rating as part of this process. Uh with that Council the the basically that brings your this is a fifteen-year term. It brings your annual payment to about that 85, 086, 000 average annual payment moving forward on the deco improvement project. Uh You have a couple
action items I need from you tonight. Any questions specifically on the bond spreadsheet. I know you've seen this a couple times. This is just basically the end result based on the sale today in that process. With that Mayor Council there's two action items. First and foremost back in April we held a public hearing on the tax abatement process which is the Stetch Story Authority that gave us the ability to borrow the funds. There's a public hearing we basically selected a number of properties that basically on paper pledge those tax the city portion of the property taxes
towards this bond. Again we'll spread this like any other levy. Um that was a public hearing process. We have held the public hearing and so tonight I'm asking you to ratify that tax it's a 15 year with those properties that were identified originally identified as part of that public hearing and there should be a resolution resolution authorizing a tax abatement for certain property within the city beta basically allowing us to borrow a maximum of 935, 000
so on your sheet that's resolution 20 twenty-four 0801 So again, we've been talking about this since April. Again, this is just a confirmation of our resolution and the amount that we agreed upon and you guys agreed upon this council in the amount of $935 or excuse me, $135, 000. So, I need a I need a motion in a second please and then I'll do it real quick. I'll make that motion. I'll second it. I got a motion
from Sean and a second from Kim. Questions from Jason or how this came to this or any anybody got anything. Alright, I'm going to do a roll call vote. I have a motion to John second to Kim. Uh resolution twenty twenty-four dash oh eight dash oh one by roll call Mike. Aye. Scott E. Aye. Scott N. Aye. Sean. Aye. Kim. Aye. Uh resolution twenty twenty-four
dash oh eight dash oh one passes a $935, 000. Thank you mayor and council. The second resolution is actually billboard the award resolution. It's a resolution authorizing the sale and delivery of nine hundred and thirty-five it's quite a lengthy resolution. The big thing mayor and council is basically this this the walks through your your basically the legality of taking on this bond. The main the main point I always bring out with these resolutions is that it's a it's
a full faith and credit pledge. You're plugging your tax authority, your levy authority do it. That's the the main requirement to secure this bond. So I was like to to reference that as a council moves forward. Again it's a enforcing 69 statutory authority borrowing of 935 thousand. Same thing, any emotion. Some of motion Mike wave the reading
Scott E any further questions well you looked at it it's it's a couple of people I have to read all those abatement properties no we don't want to do that no we don't want to do it we got a motion by Mike in a second by Scott E by roll call vote please Mike I Scott E. Uh it's Scott Ann. Hi, Sean. Hi, Kim. Hi. Uh resolution twenty twenty-four dash oh eight dash
oh five passes. Perfect. Thanks mayor and council's closing is scheduled for the twentieth so your fund should be wired on the twentieth. I know there's going to be a thick another thick pocket for signatures for mayor and city administrator actually to to walk through but again, appreciate appreciate the support. If there's any questions, feel free to feel free to give me a call. Well, thank you Jason too because we, you know, we. It's been a process and I feel. You for all the changes and. No problem. Every time I called you and I had different news, I appreciate it. No problem. Not
at all. No trouble at all. I appreciate again the loyalty and the confidence in our work so I appreciate that. Awesome. Thank you. Appreciate it. Thank you. Thank you. Thank you. Thank you. Thank you. Okay. Uh moving on to mayor's report. I have I have nothing other than the elections obviously filing deadline is August 13th. It's next excuse me. Next Tuesday. Next Tuesday. Yeah. Uh five o'clock when Ashley shuts the
door at city hall. So, if there's any individuals in the community that would like to contribute, give back. Uh we have three four-year terms in one two-year term. I know, I believe we have three or four signed up. Five. We have five signed up already. So, again, I I can't stress participation enough and if there's anybody that would like to talk to myself, Ashley, you're going to call some members about
participating and what this job entails. I'm sure you would all give it a glowing recommend nation and participation is highly encouraged. So administrator clerk try to support. Hey I'm going to skip over department updates and go right into it since every department is going to be spoken about over the next course of couple things here. Uh Deco Community Center. So, one of the the big things here,
the update it would change order for the west side of the building. I think I've talked to most of you about this when they opened up the west side. Uh it was actually worse than the east side of the building and they found some issues with actually the the planking that's in between the roof and the ceiling has been rotted through and so with that, in order for them to finish and seal it all up, they have to replace it. Um We're still waiting. I was hoping to have
the exact change order by today. Um my estimated cost is anywhere between 35, 000 and 72000. Um so, it's going to be for sure 35000. Um the remaining of it is looking at the materials and the labor and how much time it's going to take to do it. So, the hope is that you're going to be able to Brianna had all the electrical removed on that side so that they could hopefully lift the ceiling up, jack it up a little bit and slide those beams underneath and replace it all
in about five feet on the west side if they cannot do that then they will have to get our roofing company here and the roofing company will have to actually peel back the roof and obviously that's going to cost quite a bit more so that's why I say it's anywhere between 35 and 72 if you remember after the last meeting we still will have 100 right now currently we have $192, 000 contingency so this is still well under that we'll still have you know room to work with after that as well
I keep saying this so I shouldn't say it again essentially this should be the last big fine because after this we go inside the building and we're not on the brick anymore but being that we don't have it tonight we either going to have to have a special session or you guys are going to have to get me because once we get it and they can get moving on it we want to keep rolling on it I don't want to wait until September meeting to have it So balance questions. I
think we should have a special session once we know the amount. Yeah. I hate empty checks. And that's why I think we're going to have I mean we're going to have our our budget planning meeting too. Yeah. So we can have it at that time. Yeah. It's the right idea. Let's see. You guys have a different opinion. Before Ashley goes on I I want to stress this to you know again we have that $192, 000 in contingency that you guys all voted on as this stuff comes up
keep in mind if this stuff keeps coming up which it might some of that ancillary stuff that the flooring in the hallway and stuff we might have to get rid of right okay and I just want to preface that because if it keeps coming up this money is the isn't going to keep coming up because we we just signed the event so if the wall on the west side is more important than vinyl flooring in the hallway we need
to make that decision at some point luckily we don't have to now because you guys made that decision but keep that in mind there there will be cuts so there should be cuts if if this stuff does but like Ashley said we're moving inside hopefully hopefully we're done with this. Okay. So that's where we're at right now with that. Um fundraising goals. We're up to $40, 523. Um so that's been going very well. Obviously in
two months we've gotten up to that. Um we still hope on having a fundraiser coming up here in September during Fun in the Flatlands. We're going to have a bingo afternoon. Uh we've talked with Dawn and Dawn the Fair Board is going to give us our liquor license for the day so everything we sell will get will also be playing bingo and it'll be other raffles and things like that. Um the Lions Club is having their golf tournament on Sunday. If anyone's interested in it, all the proceeds that they make at the golf tournament, they are
donating back to the Deco Center. Um so, I know that there's still spots available and that's this Sunday on the if anybody's interested in playing. And then with that too, little learners have approached us about doing some fundraising for us and then we did send out letters late last week to all the businesses in Roman County for sponsorship. So, those final got sent out after the work of getting them all put together. So, doing well there and then, Brianna has some other little ideas of little things that she'll be
doing and support of it. Um one of the things she wanted me to mention coming up. Um she's going to be doing a flower, a fall flower basket for sale at the deco. They're 57 dollarseach. Uh it's a mom flower big basket. So, if anybody would like to preorder those for fifty-7 bucks and then those proceeds go to the deco center donate or donation fund too as well. What else does she have on here? And then yes anchors and beverages at the Fund of Flightlands and
then at that point in time we'll reassess where we're at and we'll look into the fall if we're going to have one big fundraiser then at that point in time because remember we have until November 30th to raise the $50, 000 so and then the only other thing they have on the deco center list you guys have questions on it is the progress payment Gary Construction with like $65, 000 of the progress that they've done so far So I need a motion to approve. I'll make that
motion. Can't get a motion from Sean. Second. Second from Scott E in the amount of $65, 000 to Gary Construction for progress payment. All in favor. Aye. All opposed. Motion passes. Angelique Ron. Oh, law firms. I sent you guys three attorney proposals I believe last week and then I sent you guys another one today. Um You wanted me to just go through
what my thoughts are first? Yeah, thank you. Yeah. Okay. Um so, I did remove Donson and Twitchel because of the high price that we talked about last. Uh huh. Month. Uh there's two that I feel either way would work very well. Um it's the Eckberg Lammers and the Kennedy and Gravin. Uh the Eckberg and Lamers was a kind of a last to the list. Uh we had a scheduled phone call on Monday. Uh he's out of Stillwater. Their firm is and I sent you, I know it was last minute. We had Monday and I asked if you could get it to me
as soon as possible but Um it was one of those conversations where it was 15 minutes and it ended up being almost an hour because it just flew flowed and I talked to him about a lot of issues or things that we would need him for. We talked about some things happening in the city of Ada stuff like that and anyways, I think that we would work really well with that firm and then Kennedy and Gravin, I haven't had as much communication with but I have been able to look into their references and stuff and had nothing but positive feedback.
So, those two are what I I would recommend out of the four the other one is a smaller firm the last one on the list and he actually ventured from Kennedy and Gravin to start his own firm not saying it's bad but it is nice having those larger firms that have the resources the paralegal the law clerks things like that on board so that's why I kind of ruled them out so the Eckberg and Lambers and then the Kennedy and Gravin Eckberg and they're very similar so Eckberg and Lambers is 250 an hour for general that would be me Speaking with the
main attorney, his name is Nick. Um one seventy-5 for a paralegal and then a00 for any sort of law clerk research that they would have to do. Kennedy and Gravin is 275 an hour. Uh their paralegal is less. It's a hundred and 15 and then their law clerk is 95 an hour. So, they're relatively similar in prices. A little bit higher for that Birken Lamorous like I mentioned but really
either one I would be comfortable with going with. I will say after having the long conversation actually getting to know somebody through a a Zoom meeting went a long ways versus Kennedy and Gravin and I felt like that Nick Quivian really put the effort and time into wanting to work with the City of Ada. So, your recommendation is. At Bergen Lambers then but I know it's a little bit higher in price when you come to the paralegal stuff so. What do you, what do we use
the most? The paralegal side or the actual lawyers fees? Depends on the year. Depends on. That's right. Yeah. Um it really just depends on the issue of honestly we leave the law clerks a lot because they do the research and then they get it to the attorney and the attorney sends me the they write up a letter so I mean really you leave the law clerks most last year it was lawyers this year I will I will say the Nickavian Act Birkin Lamor solely deals with municipalities and we talked about light we talked about
properties we talked about our ordinances that we have we've talked about things that we're struggling and there's a lot of advice that he gave me that he's worked with with other cities so that but Kennedy and Grevin I've only had a few conversations with them. We didn't really get into so they could be just as I no I'm not giving you guys the best advice. So the the last one has a lot of experience with Blight. We mainly spent I think we spent 35 minutes of our our conversation talking just about Blight. I think that's our firm
Eckberg or the one you work for Eckberg then you said right? It's Eckberg and Lambert. Eckberg and Lambert. I would make a motion to go with her. Would mean I sent you the email that he sent out in the presentation would be the Nick Vivian. Right. Yup. Okay. I got a motion from Mike. Second then. Second from Scott E to go with just so it's public. Again, 250 an hour for their this Nick. Uh 175 for paralegal and basically $100 for research we'll call it. Yup. Okay.
Further discussion. Contract term. What do you guys want to do? Question. What have we done in the past? Do you do like a year or two? Uh honestly, I wasn't, I don't know what we did for Hamberton? Uh. I think it just, this was a contract signed and worked well and it contract was never resigned. It just got because the last time we signed the contract was in two thousand twelve. Yeah. Yeah, it was signed before I got on and it
it was just a renewing contracts. I honestly, I think it was a year contract any just renewed it every year? It it but it goes back to and Ashton and I have been finding out a lot about this in the last two, three years. A lot of our contracts are renewing whether we want to or not. Yeah. Their auto renewing and which is good when it comes to some of the county stuff, Gary, when it's it's the same price over and over again because no one's looking at it. The problem is if it's looked at every year, the price obviously is going to
go up, you know, based on conditions and everything else. So, I still would recommend more than a year contract. I mean, we can cancel em in 30 days. Um if you guys look at that deal, was it 30 days? Right. So, I I mean to walk in on a price in this day and age would be beneficial to us knowing that again, if we're not happy with them or if they're not providing the services that we are expecting, we can cancel em. Uh. Did they say anything new about it? I
mean, going on a three or five or whatever years not really. We didn't discuss that. Okay. I don't know. Three years. Seems like a nice number maybe I'll start with three or something or do you think longer I'm just saying I think three is good three is good alright sure try it there Sean I think that was a motion right there three here okay I got a motion from Sean in second from Scott E in the amount of the 2501 75 100 then
offering a three-year contract all in favor alright all opposed motion passes I Alright. Um next just quick text my gov is ready and live. Um we've done it one time now. Yeah we haven't I haven't had alert any other alerts but for anybody that wants to do it. Um grab the number here so you guys can have it. All you have to do is text data into
Nice. I'm trying to grab nice. So I'm trying to grab it. Got you something new. Um Got it. Uh nine one eight nine six. So just text Ada nine one eight nine six and you'll be opted in. It'll come back at you and say would you like to opt in and you write back yes and then at any time so every time a text goes out as an alert at that point in time if you decide you want to opt out of it then they'll say apply with
a no to opt out and then automatically opt you out. Um so we did a test run last week we just said National Night Out next week and with information and it did go out Yup. So, it's live. It's ready to go. If anybody needs to sign up for it and we also have another one and it should be ready. I would think by next week, that's just going to be the Deco Community Center. So, it'll be the same thing but instead of texting Ada to nine one eight nine six, you'll text Ada community to
9one896 and then that way, if Brianna has closings or cancellations or something that pertains to just Deco members she can text out and and reach that group of people so good and I think Ashley said what do we have 250 yeah 240 use something 240 some as of last time I checked already signed up on it so cool yeah okay event center first thing is we
received the engineers report back with the options of what we can do as far as the building goes and how to fix it. Uh he came back with four different options. Obviously, covering all the areas really only one in my mind is the right solution. However, it's not the right solution and our insurance is mine. So, obviously, the first one is we do nothing. We leave the building as is and we just don't reopen. Two is we just fix the broken beams that are
in the building and three is we fix the broken beams and we replace the ceiling or the roof of the facility and then four is a new building. I believe I sent this out to you guys a couple weeks ago so you guys could read through the report and see what the different cost were going to be for each one of those. Well, what happened during that time is John and I our engineers and our insurance company had a meeting and at that point in time, the League of Minnesota City said like, nope, we're only paying for the beams at this point. We'll not
pay for anything else and only the broken beams. We won't even replace the other beams that are in there to make sure. Well, Ben, the end of the meeting she said once we got to talking about is it structurally sound so we decided to send out our building inspector because she said if our building inspector deems it as not up to code to today's code there might be room for them to put more into the building depending on what's not up to code this was
the insurance this was insurance saying this to us yes so I got our building inspector there Yup and it nothing's up to code. Uh none of the beams are wide enough. Their space too far apart. Uh it's a mess and so he wrote a report back the next day with everything in there basically stating yes. None of this building. That got sent off to our engineer and our insurance company. Our
engineer said I think it's a really good sign for them because we can't fix one portion and leave the rest of it. Our insurance company, I've talked to April a couple times. She's been on site with other cities so she said she had to send it to her review committee and now next Tuesday by the way we have another meeting it will be our engineers our building inspector us the insurance company and we will sit and talk about now what their building inspector report found so this could be a good thing or a bad thing could be a good
thing if it does force their insurance company to fix everything that needs to be fixed in there get everything up to date standard in today's code but every time I think our insurance is going to help us out something happens so it could they could come back and say don't know but then we couldn't have to fix it on our own if we want to even open again. I don't know. So so keep in mind the couple times that we've met with her she's very pleasant. She's very
knowledgeable and very accept of what's going on. But very vague. Yes. Well she's an insurance thing. Yes. She's trying to leave herself open. Um the the two options that Ashley's talked about. The first one obviously was replacing or repairing the roof from the underside is a hundred and eighty-four thousand dollars. Um to repair from the top side which is basically taking the roof off, starting from scratch, resloping it, doing everything that we should do in 20twenty-four was $282, 000. It was a $98, 000
difference. Mm hmm. She was the one in our first meeting that brought up. If it's not up to code, maybe we should look at moving further. So, it was it was her idea. It wasn't ours. It wasn't our inspector. So, that gives me a glimmer of hope that it, you know, A, she knows what she's talking about. B that they're open to replacing and repairing this to the the point that we need to operate a facility. Yes. It's it's it's not moving obviously as as quick as all of us would like
it especially with fall and winter and events and everything else we have going on in the city to continue the way we normally operate stuff but we're kind of at the insurance company's mercy. I mean we unless you guys want to stroke a check for 2 and eighty to three hundred thousand dollars tonight. We can't move forward until we hear you know what what's going to happen unfortunately I I I wish there was better news. I will say that our you know this
engineering firm has been working pretty fast for us. I know it doesn't seem like that but if you remember I mean we signed the contract in the middle of June. They had that proposal back by middle of July when their goal is to get it back by August and so we've you know we've taken these last two weeks to try to line up the others. It's the insurance company now that we're really waiting on to get back to us. Um so as far as timeline goes and so what would need to happen is our engineers would now need to prepare the they
would prepare the structural drawings of how to fix it and then the bidding sheets and I got the bids back from that and so preparing the structural drawings and the bidding sheets would be 17, 000 for the structural drawings and 6, 000 for the bids this is all was sent to our insurance they approved it they're paying for it so they design it at this point in time if we'd like to move forward with this to fix
the inside and outside. Now, if it comes back that our insurance will not fix the outside, we'll still bid it out but the contractors will give us the bids with just the inside and then with the outside and then the city can make that decision at that time seeing those actual numbers but at least this way, our engineers can start on those reports because otherwise, it could be two or three more weeks before they could even start on it if we're waiting for insurance to come back and tell us what they're going to do. Um So, with that, then, the engineers need two to three
weeks just to prepare those reports. Our insurance needs two weeks to approve the reports and then, once they approve the reports, then, we need to put it out for bids for at least two weeks and then, we need to allow another two weeks to for them to look over and review the bids and and send the award for the bids and then, once we get that out, it's when the contractor can start. The earliest date Even if the contractor said I can start right away would be
November 1st. Yeah. Getting em here with all the time in between it takes to prepare the reports, approve the reports, this is kind of the generic outline that they gave me which means. Hopefully that's a worst case scenario. No, that's the best case scenario Sean. I'm seeing it the other way. Because the the worst cases of a contractor wins the bid can't come and do it until the spring. Yes. Now, she did say
like they will take that into account versus just selecting the lowest bid. If somebody has the lowest bid but they say they can't do it until next spring and somebody has a a similar bid and they can do it right away. They will take that into account. She did tell me that. Cool. And I I want to emphasize that point. This technically isn't up to you guys. Um so, when you get feedback from the community or you have, you know, constituents asking about or at the mercy of the insurance company they get to pick again
Ashley and I have a meeting with them next Tuesday we can urge them to pick the one that can get there the soonest but it's it's not up to us I mean it's not up to like you guys when you bid on a a tractor a payloader it's it's up to somebody that's not in the city and they don't unfortunately see the ramifications of that facility being closed like we do so Yes. Um so and then one other thing just so you guys know that if you remember the the original engineers report
he presented it would be up to $eight000 dollars. Remember our insurance paid for it but I presented that proposal that bid for you. The actual cost came in at two thousand one hundred and forty-seven dollars and forty-four cents just so FYI. Um so we'll pay that out but it will be reimbursed to us term insurance. So right now I do need the approval if you guys would like to approve that bid sheet. Again our insurance is paying for but you guys still need to approve it. Disposable. Um it's six 000 for the bid documents and seven 17
000 for the structural drawings. For 23 thousand? Mm hmm. I thought I printed it so I could pass it around. I don't want to tell you guys you have a choice don't make that motion okay I got a motion for Mike or excuse me Sean second for Mike all in favor aye of post motion passes this is up to 6000 up to seventeen thousand
Okay, any any further discussion on the event center? Okay. And then last I have under my report is we need to set a 2025 budget planning meeting and I'd like to kind of get an idea from you what you guys want to look at as far as levies go so I have something to start working with. Hey it's not set in stone it just needs I just need some ideas so I'm
not having to make eight budgets it's not going to be one three and five this year oh Are you asking just me? Cuz I can give you my opinion. We need to set a date. What date would you guys like to do? I need at least two weeks before you know because honestly I'm not going to lie for this is why it's an addition to the agenda because it's August and I forgot we need to do 2025 planning. Are you one you would in August? Well we have to prove it at the September meeting because I have to
submit the levy. The preliminary levy. You guys got two and Wednesdays as we know work best for all of you so you got 13, 14 next week 2021 or or 2728 well quickly would you have stuff ready though Ashley I mean like is next week too fast almost it is but I can make it work well so but that's my so 2021 or 2728 would be the day Tuesday Wednesday what I mean again usually these are only 10: 15 -minute meetings
for you guys to review it give me your last minute notes and then for the September meeting and I'll have it we'll review it a more debt. And again it's preliminary budget but we want to just make sure we set the levy high enough because we can always go down. We can't go back up. Okay so twenty-one or excuse me twenty-first or 28th what works best for you five. The other two don't get an option. 28 would be best for me but I could make 21st form. Yeah don't I I know I'm already in a bustle at twenty-first. Okay so twenty-eight go with the other three. Sure. Get very tired here. You get to come
back and see us. I'm wide open, right? The hell. Yeah, don't look. Don't look at your calendar. Alright. So, twenty-eight. Okay, let's make it September then. We can. You gotta pull the docks in September. I know. And then September meeting September 3rd. Fast turn around. So we'll do 28th at 6 o'clock. Okay. Thank you. So, what are your recommendations? Wanna hear my recommendation? Yup here. True.
Why did everybody get like rolling? I just said yes. Yeah. Look, baby. I heard Kim growing. I would do 16 and 10. You know what? Hm. 16 captain. I'm going to start with this eight. You always say start high, right? Yeah I I mean if that's a piece of gas actually I think you can
always go down right you can't go up right but with our new bond and potentially things that are happening with the event center and the process that the reality is we still have to come out of the hole from the event center it's a lot of things however we are taking potentially do we go higher yeah I don't think we need to go higher okay I will I'll say that okay and I know it sounds scary but start high for well low right
that's right that's what you always said that is what I say keep in mind we get a 3% levy this year yeah I know and a four last year it's been better look how thin are we making ourselves by the end of the year what what budget are we making ourselves thinner we're not making ourselves we're we're okay this year are we are we just wondering yeah like in mind alright LG funds are up quite a bit we've got the
public safety funds 75, 000 extra funds from the state there and 75 extra funds for the street department there so that made a big difference in this year's budget in the continuing only the street okay one time thing the school budget is okay that's right well I'll do two of them. I'll do a 6% too just to see where we're at. Okay. Sure. Uh I think yeah six eight and ten like she says is perfect. Okay,
moving on to new business. Uh kaleidoscope guess. Casey's not here. Um. I'm guessing tomorrow, Jim. Sure yeah I'm pretty it's always Thursday night yeah I can eat it fresh air of mine Scooter yeah Scott and Sean Scott and Sean will be there tomorrow at nine Okay. Uh moving on to property at 508 Second Avenue East. You want to start this? I'll finish it?
Sure. Um as many of you know, if not everyone here, we have spent the last three or four years dealing with this property as far as Blight goes. Um we have issued citations. Um we have tried other means of getting the property cleaned up. We have tried to work with social services and public health and environmental services. Um we've also had some issue with draining of sewage into the streets and we
had a meeting a couple weeks ago and we sat down and our building inspectors went in and we decided that the best route so to speak to take would be an emergency abatement so our building inspectors issued a letter with what they consider not up to code there which contained everything from blade to nuisance ordinance to dangerous equipment, things like that. Our police department went and served the
property owners the letter and went through the property with descriptions and pointing at what needed to be removed by this council date and to my knowledge as of four o'clock today when I drove by, nothing has been removed or if it has, things have replaced it and it's still a mess. Um so we would like to move forward with the emergency abatement which would mean that the city would go in there. We would clean up
the property. Um there's certain procedures and policies and rules and things that we need to follow while we do it including we do need to auction off items of value and things like that. I have spoken with multiple cleaning companies. I've spoken with Alice Disposal. I've spoken with K and K towing. Um our officers obviously will be there. Um I've spoken with the sentence to serve crew and just different options and ways to clean it up. So anyways the
city would ultimately end up cleaning it up and then assessing that bill to the property. And at this point, we do feel that it is an emergency avement. We've been trying very hard over the years to get it cleaned up. It's one of the biggest problems we have in this community. Uh it's something that I think myself alone deals with two through three times a day. I believe many council members deal with this property multiple times a day as well and John deals with this property multiple times. Um thank you Gary for coming
because I know from environmental services, we have had communication on this property as well and I got your your letter and you take over. See? Ma'am I would to piggyback off of what Ashley says keep us as PG as we can I think we've all had our our run ins with this
property whether it be the property owners themselves multiple neighbors or or the community and I I think one of the things that we've tried to stress a lot at this table in the last five is is blight making our community not only look good but be safe and clean and I think there are some there are some avenues that we have tried that have not
worked. I think there are some strategies that we have tried that have not worked and our building inspector came to us with this abatement opportunity that I think I would encourage this table to take and like Ashley said, she's got some things lined up, some companies lined up. Uh are we going to are we going to receive some backlash? Yes but it's going to
be from the property owner and I think you guys can deal with that. One property owner compared to the other 50 in and around that block. Um I think we've given ample opportunity. Um ample opportunity has been citations. It's been talking to not only from the police department from the city offices where there's been yelling matches and screamings. There's been fights outside the property. Uh we invited them to the meeting. Um as you guys can see, they're not here. We've we've literally give them every chance that we can as a city to
make this property cleaner without doing what I hope you guys are about to do. It's not an easy decision. I I don't envy you guys. Um with that being said, if I was in either one of your seats, I would do the same dang thing. Um I just wanted, I want to do a couple things or one thing in particular. The building inspector Ashley sent this out to you guys. It's it's it's three pages. After you guys hired him at that last meeting, they came in literally two days later. Two days after that, you guys got this report that I'm
looking at. You guys can read the same thing. It doesn't just start at Blake, it it goes from walls, fences, decapitated buildings in the backyard. Uh I mean it goes on and on. It's three pages long. That's without going inside. Um I I really feel for the children and the family I I mean I really do but if social services and and public health aren't going to get involved I think this is the opportunity
for maybe us to make that that leap and and and make the best out of maybe an opportunity that the rest of them aren't willing to take I again I know it's not an easy decision but I I would strongly strongly ask you guys to act on this tonight and let put in a motion these these avenues that she's she's connected with and and let's just clean up the property they've already been kicked out of one property excuse me 2
cities2 communities for similar violations they had an avenue that they chose this is ours I'll open the table. So what are you asking there that we vote or making Motion. Motion on this? That would be my recommendation. I'm making a motion to go proceed with this. A second. Okay. I got a motion from Kim in a second from Scott E to forward with the basically
the of a dangerous building in the city of Ada. Um five oh eight Second Avenue just So, one of the things that I need to mention because I've been told it and there and this is why Liz is here is that there's some further protection we can take as far as the city goes and getting a warrant to enter the property. Um as far as our ordinance says, it doesn't say
anywhere in there. The building inspectors told me to consult with like our attorney. So, I consulted with Liz and I if we wanted that extra protection on us, if they were to come back and do anything, that's that's an option. Um. With that being said. With that being said, we have a lot of evidence of us trying to clean it up over the years and Liz not to throw it over the bus here but like we talked on our main, it it could
take two to 3 months. Judicially, yes. Yeah. I think you, I did hear that you hired an attorney tonight. We did. And I think that you should not proceed on entering that property and hand this over to your attorney but you could make findings tonight so that you're prepared to give those to your attorney. So, findings that you have worked on this for three or four years. Findings that there's a probably at least five court cases depending on this property right now. And he's been to jail on it before and
you were there at 4 PM and adopt Steve's letter like you have that tonight as a finding of flight and your adopt Gary's letter and adopt that building inspector's letter as your findings and then up to your attorney. I understand that you want to please the public. You will please the public if you don't get sued. Do I think he'll sue you? No. But could he go to the ACLU and sue you? Yes. And and again that Wiz has
to say this as as a public standard I think and again this is just my opinion it's it's your guys' five votes I've said this for months if not a year I'm willing to take that chance but that again that's up to you guys I've seen that property really been waiting for you get in on this and the city has done police officers telling
neighbors telling them you know it's it's not of of all examples of bending over backwards to try to help him it seems you know I don't worry in the court and the jury a jury would see pictures from the last three four years and and say you were given plenty of times plenty of warnings plenty of tickets and it's still the same if not worse can can I comment on that this would not be a jury case this would be a
case so we just go in front of a judge okay good to know and if don't show up the hearing the judge will sign the order that day okay so and you do have I I think I mentioned this at the meeting before but you do have two ordinances one is your emergency adatement ordinance and one is this judicial process ordinance The judicial process ordinance is the one that's going to save you if anybody comes back after you. The emergency abatement poses a question and I do
question whether you guys have an emergency. The day the sewage was in the street, I think you had an emergency. But your own your own record today reflects the fact that this has been an ongoing problem for four years. There's nothing new today that creates this emergency that you would use this takings of somebody's private property on an emergency basis. Now, I the rats. If you have rats today and you didn't have them yesterday, you have an emergency. If you have sewage in the street today, you have
an emergency. Um you know any other things that you can think of I I do think that the buildings are I I toured that property to with Barrel and with Officer Coonfield and at that time the city was offering to help pay for all of everything to get that cleaned up and you know it's it's the same or a little bit worse than them but there's to me that I I
don't think you're an emergency but if you guys do then you make an finding that this has become an emergency specifically. You know what's interesting is this is a political emergency in a way and that you can't justify in front of the judge however when you got an outcry from a community of taxpayers for four years my county board if they found a residents like this or an issue in the county and were
on me for four years in my book that's an emergency to take care of that let me play devil's advocate just for a minute I know we talked about a pathway for these folks maybe hot up here. I don't know if you thought about a pathway of social services, public health. There has to be a pathway if you're going to really get in there and do the job, a pathway for them. They they found a pathway obviously out of Glendon and out of Delworth or wherever they were before but
the devil's advocate is okay, you're going to do an abatement. You're going to go and clean it up. Okay, then then it starts all over again. Then what are you going to do? Do it again. You keep doing it, do Mm hmm. You do get an injunction. Mm hmm. If you get that judicial order, it comes with an injunction from allowing the like to recur. Oh, really? So, Gary, just real quick because Devil's Advocate is one of my favorite things I do. Um from our last meeting,
we were told that social services gave him $1, 700 to to build a fence. Was there 1, 700 bucks, no $1, 700 pay utility what was the what was the fence deal all I I don't know how much it was I just know that I I think I would I I think I was told $1, 700 to build a fence and he's got the fence partitions in the backyard and they've been sitting there for front yard right who knows what yard I'm going to say weeks if
not months he's had again ample opportunity I think that's where I get frustrated Ashley is frustrated and the the community gets frustrated he's he's had an ample opportunity to do that we towed eight vehicles last year's snow storm 8 vehicles that were left on the street when we were plumbing it'll have to happen you know what he did he went and got eight more yeah the people well he left the one the ones that got towed are still there sitting there that's when he went and got different ones yeah yeah it's just it's a it's a react I I have a hard time believing and I I don't know
the new judge Liz you know the new judge I have a hard time believing if we went in front of him or her and and gave him this this evidence that we've had for the last three four years that we can't prove that the the lack of respect for the community and the city doesn't justify us doing what I hope this council does tonight was because well happens if you get this abatement how do you restrain the homeowner from
getting involved? Well, our officers will be there on site and so. They restrained them. Just like when they went to deliver the letter and had to explain what needed to go. It got hostile and they were close to hauling. Oh, this will be something totally different. Yeah. This will be jailed a lot. So. Going to jail. No, I just also think about the stuff in the alleyway with snow and the snow plows going through to clean up you know I can't I can't tell you the amount of
hours that people have called me about this property. I just it's astronomical. I mean obviously again I I'm out in the public more than you know some of you guys but it's astronomical the amount of time a week I spend. Why is it this place going inside the house? You can't go in there. We need to and somebody told us. Well he can we can file an order for him to go. Oh yeah. But also But he so our goal right now is
obviously to clean up the outside. That's our goal as a city. I think that there's other avenues and there's other services and apartments that work with the inside and work with the family life to work with that. I I I really do think that we all have our own avenues and we can't solve everything as a city. I think it's our job to enforce our ordinances which include light, nuisance, public hazards and that sort of stuff and and take care of the community members around it. Now, is the inside absolutely but I don't that the
City of Ada's responsibilities I'm I'm trying to say this well is it no also we all have our with that being said public health these are county now public health and social services need to worry about the inside correct we can worry about the outside City of Ada this table can worry about the blind can't worry about the inside because they're public okay can't worry about the outside okay well then I need then then we need social services to worry about the inside they need to get whatever letter they need to do
to go inside worry about the kid because let's be honest this is not a this is not a home for those six kids six kids I mean it's embarrassing that we've spent enough we all this time talking about this yes but we gotta make sure I mean we are going to be we gotta make sure we're not saying too much information that it's 5082nd Avenue East yeah we're not saying any names no I know but I just don't want to get too much on what's going on you know while the thought process is if this drags out then we get snow on
the ground I don't want and then it's another five, 6 months. Right. I I don't think you're looking at that especially with your new law firm going in front of a judge. I really don't think you're looking at 60 days or less. I think everything went really well. I think 90 days if things went sideways. I mean, I don't think it's a bad idea to ask him now that we'll have him on higher but I want to do it. I want to do it tonight. I'd like to see you there. I'd like to see em there Monday morning. Our special session. Whatever
they can be there. Would be there. We can wait till then. Table until then or not. There you go. It's up to you guys and the sad part is like you said what are we going to do after we clean it up do they just go back to making a mess again and I mean that's that's the frustrating thing but you're right it's it's been long enough so it's frustrating for their comments.
I think that this property has to be cleaned up no matter what we do. I don't think that and for anybody out there that states will then you better do it for all of em. I think we're looking at a very significantly different than even our other blight properties in Ada. We're looking at very different circumstances than anything else that we have dealt with. I'm not saying that there's another properties out there that need light citations. Um I just we're looking at it
entirely different and dangerous hazard to our community and I wouldn't be surprised if there was rope ins Scott, seeing anything? Yeah. Well, I wouldn't be you know, surprised by that either. Um you don't have time, you know, you drive by the lawns. You can't mow the lawn because there's stuff in the you don't know why. Um that's a worry I think people have you know the
sewage going into the street. You know, kids play out in the street. Kids ride their bikes to the street til I ride my bike down in town and I don't want to be going through that stuff. Um it just seems a kind of disregard for the neighbors and the kind of and the health and safety of everyone else. Any further questions, comments, concerns?
I'll say this before I call for a vote Liz and Gary I know Ashley and I both appreciate you guys and your feedback and expertise literally in the last couple weeks years months years as we've tried to navigate this because again it's it's not easy especially in a town of 1, 700 people it's they're your friends and literally your neighbors you know in in Scott's case I I just I strongly believe that we've
given this property ample opportunity to try and rectify the situation and I've told Ashley time and time again I am willing if this table is willing to deal with the consequences if they come I think just if I could add that strong language for the record you need that on your record one of those in front of your attorney yeah is the fact that you've done everything you can yeah it was innovative. Trailer loads have been brought in. Equipment and boat has been
brought in since. Since this, you know. Since he's been served with these papers. Um so, more stuff has been brought in. And then a property that's been on parked on the street doesn't really have tail lights or anything, you know, at night, driving by if you're not familiar with it. You know, you. You run right into it. You know, that shouldn't have to happen. So, I got a mo from Kim and I got a motion or excuse me a motion from Kim and a second from Scott E to move forward with the emergency abatement for property 508 second Avenue
East all in favor all opposed motion passes before we move on I I just want to also point out to the public as this vehicle is out tomorrow in you know concern of light if you guys drive by the trailer court one of the prop out there. One of the trailer houses that was tore up I'll say if that's a word. Um has been removed as of this afternoon on my way over here. This roof is out there did a good clean job. Um it's
completely gone. So like Ashley stated it it's we're not just concentrated on one property. We are trying to do our best efforts to tackle them all. You obviously can't do it all at once. You try and do the bigger ones first in an effort to make the city cleaner safer place for everybody so moving on to resolution 20 twenty-four dash oh eight dash oh two the approval of election judges I need a motion thank you so
moved I have a motion Sean thanks Liz thanks Liz second from Scott and all in favor I'm all opposed motion passes or not yeah oh excuse me thank you Mike by roll call vote. Mike. Aye. Scotty. Aye. Scott Ann. Aye. Sean. Aye. Kim. Aye. Resolution twenty twenty-four dash oh eight dash oh two passes. Uh committee updates. Public works Sean. Um we had
mostly discussion about the mosquito sprayer. Um mosquito sprayer in the truck went down. Um new ones fifteen nine to fix its 11 11000 I believe I thought he said it was 20 some years old yeah it was it was old system or the truck yeah sprayer the sprayer so we can still spray Minnesota might be thirty yeah don't yeah don't talk about forty yeah yeah Uh.
Get it from Kelly's. Oh. Hello. Yeah. Whoa. Thank you, Mike. Wow. Wow. Um so that we didn't need to pass. We need to approve that purchase. New Orleans. How's this prayer? For the new one. With the motion. It's coming out of streets department budget. We have 93000. Correct. Yeah. Okay. So is there upgrades or what do you I mean is there I mean of
that number you said is that a something like brand new? It it's the newest brand new thing of it. You know what I mean? To me it sounded like they were pretty similar. Okay. Um just a little bit you know it's different this different that because of of well twenty some years. Know what kind of upgrades they could do. Yeah. The company told us that normally they last six to seven years. Yeah. They last over 20 years. Yeah. So I got a motion from Kim. Yeah. Second. Second from Scott Ann all in favor. Alright. All opposed. Motion passes. It's good thing you guys did that because it's up
and running and we got it 2 days later. So we couldn't wait twenty-eight. What do you mean? Yeah. I told Anthony I'm going to ask for forgiveness that he has didn't improve that so. Talk to you guys. Thank you. There you go. He actually says pay for it if you guys. Oh yeah. Oh. Well I didn't you didn't tell me that part. I was going to take it out of here guys. It's lofty councilman benefits. That's going to take a lot of years. Yeah exactly. Uh public safety. We did not
meet. Okay. Uh EDA. Uh we did have a meeting. There's a minute if you guys are read it and stuff like that. Uh we did grant money for the demolition of that trail house out there at the trailer car so we need resolutions for a loan for 30, 00020, 000 so again resolution revolving loan funds yeah revolving loan I'll start with resolution 20 twenty-four dash
oh eight dash oh three in the amount of $30, 000 from K and a motion Mike second second from shot all in favor I'll post passion. Oh, excuse me, resolution. Yes. Gosh. Not. Mike. Aye. Scotty. Aye. Scott N. Aye. Sean. Aye. Kim. Aye. Uh resolution twenty twenty-four dash oh eight dash oh three passes. In my defense we haven't had a lot of resolutions lately. Today we have five. Yeah today we have
five. So okay so resolution twenty twenty-four dash oh eight dash oh four in the amount of twenty thousand dollars. So move. And motion Sean. Second. Second from Scott E. Any further Questions. Um just real quick on these EDA loan funds. Again, they're coming out of a revolving loan fund that we garnered from the USDA many many years ago. Um these are all going for businesses in the community that are either doing upgrades in really and not too many
years because I got one in 2020 and 2022. Okay. And then twenty. Two years and 2 years. 2015 I think was the first one. Yeah I'm going to call that many. 2015. Yeah. Sorry. Maybe 2017. Yeah. In 2020. Yeah. So right now like John said it's been money that's been. Just reaccumulating which has been awesome because the people that you guys have agreed to donate not donate. Uh give loans to in the past have rebuilding loans and now we can redisperse it. Um the good thing is the businesses throughout the community are utilizing which
is great a low interest right too yeah especially in this day and age yeah thank you Kim so resolution 20 twenty-four dash oh 8 dash oh four by roll call vote Mike alright Scotty Scott M alright John Kim alright resolution 20 twenty-four dash oh 8 dash oh four passes and that's all for ENEA for council approval okay beautification and then liability coverage waiver form this is the standard waiver form that we sign every year with our property and casualty doc gave
it to me today so that's why it's last on here but it's our standard wave reform that we swing. I need motion. Moved. Sean. Second. Second from Scott and did everybody actually read it? I don't know if I sent it out. No, I'm going to say I didn't see that. We're going to trust Ashley all in favor. I, all opposed. Uh motion adjourned. Show move. Kim, second from Sean, all in favor. I. I oppose. This meeting is
adjourned.