Sometimes a loud one, but one. Okay. I'll call the meeting to order. Everyone will stand. Say the pledge of allegiance, please. I pledge allegiance to the flag of The United States Of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Alright. A couple minutes of talk. We got a quorum tonight. We do have four council members. Thank you for showing up. First item of business, obviously, is our main one. We're talking budget planning. Ashley has sent out everything you guys need to make a
good decision. So I'm gonna let you hand it over to her, and we can discuss our preliminary talks, obviously. Yep. Where we'll our September meeting, which we were just talking about, it'll be September 9. We'll set our preliminary levy at that point. So tonight is just purely discussion, giving Ashley guidance so that she can get, everything written up for our September meeting. Yeah. So Okay. So this budget that I sent out to you guys is based on a 6% levy. I did send you guys, a document too that kind of showed the differences between a four,
six, and 8%. So, you know, in the future, if we decide to go go to a 4% levy, it would essentially be removing $10,000 from the budget or $10,000 from our surplus, whatever you guys are comfortable with. Okay. Get rid of that, Casey. So here's what we came up with as far as, changes that we saw, and then there's one more that just came from the public safety meeting tonight that'll add to this list. But, really, the discussion is if there's things in here that you wanna add or things you don't wanna see in the budget, whatever, this is the time to make those changes.
Most of it's based on either actuals or what we've seen in the past two years. So we take what we've seen, and a lot of it could be updated to in this December meeting. If you see, we have a pretty big surplus right now at January, 05/3369. We kept it big just because we, one, we have zero idea with COLA increases right now, what's gonna happen. I did put an 8% COLA increase in there, But we haven't had union negotiations. Two, we're so early in the year. We have no idea what's gonna happen when it comes to any of our insurances
and what those increases are. We haven't got workman's comp, or liability insurance yet. So those changes could be big or small. And then three, obviously, we have some big projects coming up next year with the Public Works Building. And so having that extra surplus just gives us a little bit more wiggle room. Total balance budget, though, our surplus is actually down from last year. Transfer from electrical fund into general fund is up significantly from last year. Transfer into electrical is about the same. And then our surplus in the electrical fund is down.
It's closer to what we saw three years ago versus the last two years. LGA funds haven't changed much, and then, we still will get those revenue LGA revenue street funds at $75,000 And that's the last year for that. Right? Nope. This is something every year. I don't even know what to say. Tax that we get. It could increase over time, but right now, this is what we get. So a couple of things with that. And then this year, our interest revenue from CD is actually quite a bit lower than it was in the past, just based on what we're expected to see.
Our transfer into electric I mean, to into long term capital, if you see it, will start 2026 as long as we don't have any significant purchases between now and the end of the year at 1,200,000.0. And then plus the plan for 2026 is a 2,000 $200,000 transfer in there as well. So we should at the end of the year, if we did not spend anything in it, which is unlikely, we'd be at 1,400,000.0 in our electric fund. Back to those CDs quick. Yep. Are we still adding into them, or we just keep rolling them? We are adding into them. So we just, our ones at Franzen Bank were just up at the August.
And so we renewed those, but interest rates are going down. Right. Sure. So it's lower. So just projecting on what that is. And those are mid Minnesota will be renewed here in September, because they're all, like, either nine months to a year. And I think American is October. Yeah. Yeah. So everything's just projected to be lower interest than what it was this past year. We still have that rollover account. So right now, we actually have $2,800,000 sitting in our rollover account. We're seeing it kind of fluctuates slightly, but we're seeing anywhere between 2.83.1%
interest. So we're just still getting a really high. We could we don't need 2,800,000.0 sitting in a, a checking account. So we could put more money into a CD, but they're so similar in rates that For sure. With all of it the way it is. Yeah. Sitting there as an honest to you. So, and then plus we have a $2.50 that sits in our normal general or a normal checking account too. That gets rolled over. So it always stays at $2.50. And we might need some of that money for other works building anyway. So locking it into the CZoneLink. That's where I was going just to be able to be able to move if
we need to. Yeah. Our CDs right now, we have at Franzen Bank, we have a $750,000 one and a $300,000 one. Mid Minnesota, we have 750. And then at American Federal, or yeah. American Federal, we have a $250,000 one sitting in cities. So, with that being said, I put it all into general funds revenue. Last year, we split it up a little bit, and we put some into our long term and some into general funds. This year, I put it all into general funds at this point in time. Changes from 2025,
like I said, I put 8% COLA into this budget. So when you go line item by line item, you'll see that, we put an estimated six to 8% increase in medical insurance, a 6% increase in liability and property, and 5% increase in garbage in collection fees, and that's, based on our contracts. Does 5% cover our costs or are we losing money still? No. It's covering our costs. We're caught up now. Okay. Good. Yep. And then some of the small things that we've done or that have been brought to my attention for adding to the budget this year. And, again, this is where you guys can say yes or no or increase it or let
me know if you guys have things that you would like to add. So city council, it has been approached about purchasing some new iPads. They're roughly about 400 to $500 a piece. So I put $3,500 in the city council budget for that. City clerk's budget, again, this is we haven't discussed fiftieth anniversary. Elections, we need to add back into that for 2026. So based on the previous years, we put $3,500. Legal, we decreased by 4,000. That was based on actuals. Planning and zoning hasn't changed much, but it's just now a contracted amount of $1,200 per month.
Police department, I did increase the capital outlay. That's for the police vehicle. If you guys wanna move forward with that. Fire department, we are going to start and this won't be reflected in the budget here, but it it will be reflected in our unallocated expenses. I want to set up our the fire department has a question about setting up a long term capital account just for the fire department. So one of the things, if you guys remember, that we did when we were discussing our fire contracts is keeping an amount in those contracts that comes in. That would have been for the building bond,
but the building bond will retire in 2026. So those funds will go directly into a long term fire department capital only. How much money are we talking? Oh, we're talking about, like, $6 a year. Small. But on the fire department has asked me to keep that separate so they know what's in their budget to use versus right now, all long term capital funds go into one account. That was changed way back when But when So James was here. We would be creating. And, you know, that would be, like, you know, if we wanted to start allocating money,
you know, knowing that eventually they need a new fire truck, you know, we could do a transfer into there specifically for that each year too. But it would be account that would let the fire department know, like, hey. We have this amount of money sitting aside and that the townships would know our money is going directly into account that benefits the fire department. Right. I don't have a problem with that. Yeah. K. Yeah. We've been trying to talk that for a couple years now, and I've been yeah. Now Yeah. It would start with unless you guys wanna do a transfer off the back. Glenn hasn't mentioned anything to me now in a while about the new we know
it's down the road, but I don't think it's No. It's your next year. It's gonna be a lot. But it's about $6 a year. Right now. Debt's just what we, collect from townships. Sure. So Maybe in the near future, maybe some could be added or something. You know what I mean? We can make a decision to to transfer from our long term into there. We can make this decision to transfer from our electrical into there. Right. So we could make a decision as a council to put funds into there too to build that up just so that we have essentially, like, a savings account for the fire department.
In the past, we've kind of always kept it long term. Yeah. We're gonna end up paying for a fire truck anyway regardless. So why don't we just start with Yeah. $6 and starting there. K. It's more so, I think, for the it's more so so that the townships can see that their money is going there. What they're paying for right now. Street departments, I would like to allocate that 7 so, you know, the 75,000 that we get, I would like to put it we we did create a new account for the Public Works Building. That 75,000 could be used. So for example, one of our pickups that is totaled out,
we're getting $6,800 for. Obviously, not enough to buy a new pickup. So we could be making the decision to purchase a new a new one on our own next year. Funds would go to that. Any building or planning that we need to do, that's our portion. I realized 75,000 is not gonna go a long way. This year, if you remember, the 75,000 was put into our storm sewers account. So we've been fixing streets. So this is where I would to allocate it unless you guys would like to just put it in the streets. I'd like to see it in the streets because there's a lot of spots in this town. You're still a lot. Works in house.
If you wanted to keep it in the suburbs, you're still a part of it. In that big budget, $75 is nothing compared to personal lot of holes that we gotta do with it. I like to see it stay there. Okay. So I'll put it back into storm sewers. Yeah. K. So then we'll have a total again of 90 I think it's, like, 93,000 in there because we already allocate 22. So k. Okay? Yeah. Community center, we started this last year. I know that we're still using our our, contingency budget on anything. We have started increasing gradually the repair and maintenance budgets by $1,500,
just to help out each year. Because when that contingency budget is gone, there's still gonna be regular be building maintenance that needs to be done. The deco now, not the event center. Sorry. Deco. Yep. Yeah. Oh, I realized I wrote the new new center. Yeah. I think that's what it says in here. Yep. Parks and Cemetery, in the Capitol Outlay, we had, public works has requested a new mower. Brian got a bid for $14,247.31. Which could go up next it'll go up next year a little bit, you know, with the cost. He said in the towards the beginning of the year,
they'll Do you happen to increase that budget? Do you want a 15? 15, give me a fifteen five. I bet it'll be close, you know, within 10 or 15%, don't you think? Yeah. Yeah. I think it's a little Maybe maybe 20 almost $2. I I actually put $17 in there. Oh, yeah. Okay. Oh, perfect. I'm getting ahead. We got a 100 and tenths. Mhmm. It's like I remember putting more than the actual budget of that. So Heated seat. Boxed box, man. And Yeah. Then the EDA. We have not met one week tomorrow morning to discuss our budget funds. So a few changes.
We did put the demo fund back up to $35,000 in there. Last year, we decreased it just because we were decreasing in areas to help us out. How much should we actually use that? Yeah. The demo fund? A lot. I don't well, I don't know what the dollar amount is. But No. Because we took the money from the the house out of there. This year, we've only used $5,444, and that's from that's from the cleanup of Keane's property. Yep. Oh. So we haven't used any money in there yet. However There are. So part of the are a couple. Right? What?
There are a couple that have applications outright, don't they, to come down? I think we got rid of all of them. Oh, see The only ones like me, I thought we have two that we approved that aren't done yet. Like, one on Thorpe? I thought they had talked to you about No. They had torn it down, but she had asked me if we so we used to have a stipulation that you couldn't settle within five years. That's right. Oh, no. I'm talking about one that's not down yet. Sorry. Later. I don't know. They're gonna apply. Applications in our area. They're gonna apply. So but here's the other deal. We do have to contribute.
So with the house home rehab grant, the city has to put up 25,000. That's what we committed when we got the grant. And so with that, I put it in that budget because I don't really know where else to put it. Right. And this next year, we'll have to make some decisions on the EDA of how we're gonna spend that, whether we wanna, help one brand new person that didn't get applied, whether there's people out there that already did get some funds, but they have some small little we have to spend 25,000 on it. So that's why I put it back up there. But, again, the EDA hasn't met, so we should talk about this.
And by the September meeting, I'll be able to report back to you kinda what their days is decisions are, the other thing that we did that was a request, and it's something that we need to reach out to the APC and talk about a little bit more. But we did pull the money from the APC that we have been giving, and we put it into, our advertising budget as far as EDA goes for the fact that we think that we should use that advertising for promoting of the hundred and fiftieth Sure. Anniversary. Yeah. We haven't seen a lot of action or or usage of the AEPC lately, and we've been giving them these funds for the last how many years.
And so, again, the AEPC has or the EDA has to meet and discuss this. Other fund changes for 2026, electrical, 5% increase. That was a ten year plan. Event center funds will transfer the $20 again from community development to continue to repair deficit. So we only have three years left there. I assume it's just a couple of weeks. I don't know if we'll come like, we haven't received the so I don't know exactly how much we're in the hole right now in there. Obviously, everything we did in the last year was insurance covered,
but there's still no maintenance going to be happening. So also had no revenue either. So Yeah. Yeah. So the one thing that was brought up to me tonight that is not in here that we need to discuss, the fire department approached the public safety committee tonight about an increase in their wages. So Glenn is asking for their wage. It's currently at $14.25 to increase to $20 an hour. With that so on average,
like you presented, they get called out about $1,100 Oh. Eleven hundred hours a year, which is roughly $15,675 for the city. If we were to increase it to $20,000, that would average us about an additional $6,325. I did suggest the fact that being and they they haven't got a raise, so I'm not opposed to this. I did a suggestion. I talked to Sean about this earlier since he's on the fire department. They should get on the cola increase plans. Every other city employee is on it. And so I know it's not a lot,
but, you know, 3% each year, it's not gonna be such a big gap in the future, and it kinda keeps them up with average of what other city employees are making as far as part time goes, because they are the lowest part time employee right now. However, I know they're volunteer. Gloah. Blow a lifeguard. Just see her wondering. But that was presented. Again, I have not been able to have much discussion on that. It was right before everybody walked in. That's what they're requesting. I don't know what your guys' thoughts are on it. Scott, you were in the meeting. You heard it. Well, I said, you said the 50% for average for Minnesota is $18.90
an hour. That'd be the average. Average. Yep. I heard 18 something. Yeah. So I I'd be fine with going with the average and including the cola for the future. The cola to match the other city employees. Yeah. I know it's a big increase, but, yeah, it needs to it's gonna be the bigger next year. Probably a while ago. But Mhmm. Yeah. It seems like a fair compromise. We get to the at least get to the average than we did on the coal increase program. I'd be fine with that. Okay. So I'd all increase let me grab my numbers here. So you're talking about $4, give or take?
Yeah. Yeah. 4,500. Whatever. You know, just number of dollars. Yeah. That's what we did. Per year. Per year. Correct. Yep. With that average of whatever, about 1,100, it varies to about a thousand $125. A thousand to $1,100, give or take, you know, kinda you know, and then, obviously, just the math part of me just says, and why don't to offset that, why don't we back down the EDA demo fund down to 25 instead of 35? Then you're still at your $25 that you need.
And then we just don't have demo funds to hand out. Yeah. But we've always talked about that. If we need them, we're gonna if someone comes in and wants to build there to tear down something, we're gonna find the money somewhere. I mean, we got enough in long term capital. Okay. Because that that would offset this without changing, obviously, the levy. I know it's not gonna change it a lot anyway, but, you know, it's a little fancy accounting. Yeah. Yeah. Work. Looks good. Mhmm. Okay. The only other unless you got anything else, Ashley. No. That that's my list. And then now I want you guys, you know, looking through it, what you guys see or and I know that there's there's gonna be some changes
probably between here and the September meeting, and then there'll be more changes, obviously, between time between now and December, the final budget. But yeah. Is there other things that you guys see that I'm missing or that you'd like to see changed? Or I think you addressed it. The only one I was concerned with was the Garban collection, because it always seemed like we were always on the short side of that one. But if 5% makes sense on your guys' end to cover it, I mean, that's good. But Mhmm. Was that last year when we raised that? That's what I thought. We raised that. I couldn't remember him. For seven months. Yeah. That's what I thought because we need to kinda catch up a little bit.
We are behind. Mhmm. My one thing is the squad. Is is if that happens, is that enough? Yeah. I talked to Steve. But now, again, that's just the squad, right, not the $12,000 to outfit it. He made it sound to me that it was half of it was gonna be able to transfer over from the current one, even some of the electronics. The big thing Did you get a writing in that? He's a police officer. The big thing would be the cage. But he did say half of it was gonna be transferable. K. So who wouldn't be I think it was closer to 14 or 16 last time.
Yeah. It was big money. It was it was it was big money. Yeah. He's figuring half, and then if we sell the car, that'll more than take care of the difference. So the 75 is strictly just the No. No. The vehicle is 59 or 53. That hurts the vehicle at 53. That's what I was trying to say is in there. We're gonna talk a little bit about the need of having somebody here. Well, that's what I said. Yeah. Yeah. That's what I would come back to if we should do this, which I've talked to Steve now extensively. I I know you have Scott too. Hearing his explanation,
I think it's a good idea, and I'm an ingredient of it, if we get rid of the chart. Not keeping it around. We're not adding it. So we can keep adding. Okay. Well, that's another thing. Do we need another SUV? They want a they want like a They want another Durango. Durango or Tahoe. Yeah. Do we need that or can we get by with a sedan? A sedan isn't gonna be much cheaper. I don't think they make it anymore, do they? I'm not sure Ford Ford doesn't anyone No. It's just I don't know what the Ford got rid of that that Edge thing, didn't they? I think everyone was I think it's the two.
Makes one. Chrysler still makes one. No. Chrysler doesn't make car anymore. Make any more? No. We just make Durangos, and I know Chevy just makes cars. But I I don't know about Ford, but See, I remember Or a pickup. Ground clearance. Or a pickup is the only I think those are the three you get. But the ground clearance is the key. Yeah. We've had this talk every time. We've done another squad vehicle. It's busted front of your dams on those cars enough times to make he's not wanna get a car. So I still have an issue with how many vehicles we got sitting around. Oh, if they get the whatever they get get rid of the charger,
it'd be three. Three. It'd be 3. 3 for for men department. I guess if you call it the other charger, the the We don't count that. Whatever. The not squad. I don't wanna call it. You know, whatever. If you go down go down to two and then you hit a deer, and then you're down to one for a week, which Or if you have any repairs or anything else. I would have a problem with that if it wasn't for the fact that the sheriff's department's writing down. You know? Yeah. Yeah. I mean that, but the sheriff's department has to cover I mean, they they cover quite a I think they're quite or anything?
What? Well, they shouldn't be in town. I mean, now that they have to cover Twin Valley as well. And I don't even know if they're still in the end, are they? Mhmm. No. They're short too. Yeah. Right now, anyway, I'm not saying that can't change by the time we're ready to buy. But, I mean, they're definitely I don't think full staff now. Right. And we can have more of this discussion when we get to that point where this is just Yeah. I would Yeah. I would like an answer to decide in September though because with this, Steve will need to order this this year if we want it next spring, summer. That's right. So this isn't something that we can just, like, put in the budget and then see if we decide.
We we do need to make, unfortunately, a decision on this sooner than later. We won't pay for it until next year, but it does usually take six, seven months to get the rotation on a squad unit, if I can ask? We don't And that's why we're gonna be having this conversation next year that they wanna get rid of the Durango or the Tahoe. I don't think there's a set rotation, is there? I know they always do. It does. I know back in the day when I was on that thing, they they try to keep them five or six years, but that never happened. They always got pushed out.
You know what I mean? Because then they start getting I get it. They start nickel and diming you and whatever. I This is 02/2017. I was gonna say we must be close to six or something. 2,017, it was purchased. I looked Steve and I looked this up, and I wish I would have brought this with me. I thought I did. How long I put you this number? Let me see if I just saved a picture of it real quick. In the last I think it was, like, in the last eighteen months. You're talking repairs on that car? Repairs. Do you remember what that was? I thought it was, like, $15. See, I was thinking it was 13 or 15.
Yeah. That was the number I have in my head, but I'm not saying right. Yeah. In the last eighteen months, they've spent somewhere between 13 and $15 on that car. Not we're not talking oil changes. We're talking repairs and maintenance, combined. I'm pretty sure he put in his pocket. Sounds and I wouldn't maybe I'm wrong with it. That one seemed like that one's used the least some a lot of times Well, it was used the most, remember, when that was our I mean, that was our oldest one. Until they got the Drangle. Until they got the Durango. Yeah. Right. Yeah. The Durango. But is that all maintenance, or is it repairs to It's all maintenance.
No. No. There was no. It was it was a pretty big deal. It was repairs, but it wasn't the because we originally thought it was the the damage from hitting a deer. It was not that vehicle. Yeah. No. This I mean, it it's been, you know, rack and pinion, AC lines, tranny coulee lines, just 15,000. See if that works out. Yeah. I thought it was And, again, some of that is, again, being so low to the ground, no ground clearance. Mhmm. Just the nature of where we live. Wow. And the when when they drive and so if you take that out and you get them into a new car, now you're When they're parking in the ditches along Highway 9 Or 200,
I can see where they're having gut troubles with their I'd sit. There's probably from work tonight, and they're parked in the ditch by the fairgrounds. What the hell's up with that shit? Yeah. Steve about that? I mean, have you asked Steve about that? Oh, I should. I mean, I understand that during the days or especially school year, they park out there in the ditch by the school. But, I mean, they're just trying to get the presence out from what I've been told. But, yeah, I see them across the street a lot, the other side. You know? They need to be out there. On the parking on the church side a lot. They see them there a lot. Pay for the traffic to school and the hospital,
but also from the traffic coming in from the West side of the county. It's always they're always about 45 coming into town. Oh, yeah. It's a bad spot. I don't know. I'm good to everyone to to talk with Steve about, you know, what do other departments are there's our size, how many squad cars do they have, and how do they handle their rotation. And then by maybe next, September 9, we can have a decision and a discussion on it. Does he know that info? Oh, yeah. Oh, yeah. He's talked to us. Yeah. But I guess he's asked him. Okay. He's talked to all of us. You can you can you can share it with us.
We got three and a half. What is September 9? Yeah. Tuesday. Yeah. Yeah. We got three. I mean, the the reserve officer car is a $2,500 charger that we use to block traffic when someone runs a yield sign and flips over a pickup. It doesn't affect insurance, by the way. I know we had this discussion last time. We have a blanket. Yeah. It's a blanket. Anything under $60 is a blanket. And even over $60, it it it basically is our buildings that change our so if we're to gain any like,
it increases our buildings. I'm just saying the charger But again doesn't affect it. Yeah. The old one. The the old one. This would be Wayne though. Again, I I think everyone at least is in the agreement. If you guys do want to purchase a new vehicle, which I think it's a good idea after talking with Steve, but we don't keep the charge. I mean, we're not we're not keeping 4 and a half. No. That was the talk right now. I remember. No. I mean, we're we the number is gonna stay the same. All we're doing is upgrading our our equipment to make sure,
just like the fire department, just in case, the worst case happens and our guys gotta get somewhere as quick as possible. They have the they have the right tools to do so. I guess I don't have a problem with them getting a new squad unit or car. I have a problem with or if they're gonna come back next year with the same Sure. Request. Well, the the I mean, if yeah. We have three cars. We've purchased the two. I guess, the Tahoe was purchased four years ago. Yeah. They're always gonna have vehicles. It's always gonna be rotation.
And so, unfortunately, it's always seven years of every other year. Well, they're gonna have to stretch that out. Well, just tell me they can't buy that away. Like every other I year, they're coming and saying I want $56,000. If I remember it correctly, that Durango actually was that state money this last time. Correct? Yeah. That we got? So it it yes. It was ours. It was designated to that department, but it didn't. It was did. It was stated. Yeah. It was yeah. It wasn't a taxpayer. So it gave us some Not a taxpayer. Yeah. I mean, you can see it just like Brian's vehicles. You know, they they somebody gets a new one,
they get passed down. Right? One gets kicked out. You can do the same thing for the squad cars in my mind. You know? Everybody bumped down to the number one, the number two, the number three, and then they they go down the road. Dependable on what I mean. Right. Exactly. I mean, I get that. I mean, the the Charger the other conversation I had with Steve too, and I don't know what that number is. I haven't looked that in-depth on it, but the charger still has value right now if we hold it any longer. Wow. Before you run-in the ground like the last one we did. Yeah. Like that Ford, we ran into the ground, and then it was worth nothing. $30 or whatever.
It was you know, what what I don't remember the number, but it wasn't a lot. Auction for it, was it? $2? I was gonna say 35 or 35. Buy it for 6? Not 6, ma'am. Well, I don't think it's that hot. No. I don't know. I and it was, like, $135,100 bucks today. Oh, wow. Yeah. Yeah. I think we were 2,500. Because we just spent a whole bunch of money, like, $200. Did we think we were gonna get $6 or did we, like, fetch it for a kilogram? If we did, then we got lied to, and not we're sipping some Kool Aid before the meeting. The thing I had, like, 200 and some thousand miles on, it was beat to hell.
I I remember, like, thinking, like, we budgeted $6 into our budget thinking that was going to be our I Like I wouldn't doubt that was a conversation, but it wasn't reality. And we got he got a hell of a deal on it. Yeah. Good. Good. Good for you. Goodbye. I can't remember. Good. So what I'm hearing is basically we need to do some info discovery before Tuesday the ninth, And then hopefully I would like you guys just to talk to Steve. You know? It's it's best coming from him. He can explain why, and he can understand it. And I I had a conversation, John had a conversation, and I think Scott and, yeah, I would encourage you guys just to do that.
But I would like a decision made because if we are gonna move forward with it, I would like to give them that time to order it this year. Plus, usually, they're what? Thirty day bids or proposals? Yeah. Sixty? Chad's pretty good about. He'll be k. He'll be down. Like, you we order it this winter? No. You'd order it right now. No. You'd order it. Oh. You guys approve it on the ninth. We order it on the tenth. Yes. Okay. So you could have it next summer. Till Yeah. Next summer? April. This time. No. I mean It'd be the spring, and then he still gotta get it fitted. Yeah. That take that takes a month and a half. Yeah. Let's plan on that.
K. K. Any other questions about, the second page that Ashley presented, the changes from '25? Or is there any other changes? Changes? I know we haven't really put that. I see there's a number on that hundred and fiftieth. I was just gonna say I don't know if that's a realistic number, but let's just go with that. We didn't have any we didn't have any discussions on it, so I don't know what to put towards it. No. We do have a meeting where I've invited, you know, organizations and and people that are involved in the community at the September. We have kind of, like, a social where I'm just gonna try to invite people and get hopefully,
eventually, we can form a committee so we can plan ideas. So, yeah, that number can change. I didn't know what you guys are thinking. I mean, obviously, like, for the city, I think we should promote it as much as we can just to Well I mean, that's I think it's a big part of our yep. I took that $3 from a EPC to the EDA so that $3 can be used towards promotion. And I think I mean, obviously, in our our world, I think that is what we should do. We should be promoting the town and the everybody to come back. Right? Yes. We can donate some money to some events, but, I mean,
$10. That's, that's high? I think that's high. Oh, you think it's high? Oh, it's high. High. Oh, I thought you thought it was too much or that we needed more. I think it's I think it's high. Okay. That's not nearly enough. Okay. Grand Grand ain't gonna touch. K. What what are we doing for ten So what's What are we doing? What are we doing? That's fine. I'm with I'm with him. You need to do something huge. It's a hundred and years, guys. When is it gonna take place? Is it gonna be fun in the flatlands? Is what I'm hearing so far. Yeah. No. It's gonna be different. Like, there's gonna be an all school reunion. I've talked to the gal that's planning that with Don Perkins, I guess, kind of, and they're doing it till the third weekend in July.
But that's for the all school reunion. From what I've been talking about with Leanne and a and a couple people is that fun in the Flatlands makes the most sense because we already have events planned, and we don't wanna have now three separate, you know, between the all school reunion, the, you know, fair and and stuff. I just like to know what it was gonna be or just a general idea before a guy commits. You know? I'm just trying to figure out what what events you need to put on for $10 or $4 here and four. I I'm just trying to process that,
I guess. Not a whole thing. Just wanna know. Yeah. That's all. Aware of this September 28 meeting is. And hopefully, all of you guys show up so that we can all get a better understanding of what, a, the community expects. Yeah. You know, especially alumni and, you know, I don't wanna say the older generation, but really, they're they're the ones that wanna see this bigger and better than the than the hundredth was. Mhmm. I I do think that our contract with KRJB, the advertising for 2026, it should just be up until the hundred and fiftieth.
It should be a 100% towards the hundred and fiftieth. Yeah. Advertising it. I mean, really, at this point, we're advertising the same things anyway. Right. Did you know and don't put your damn grass clippings in the in the road. You know, so why not just once we get some events planned and some stuff scheduled, why don't you just have Burke and the guys and Preston just shoot everything at the round fiftieth? Yeah. I know we have to talk about that tomorrow at our EDA. Yeah. But I know that's that's not our EDA. I I, I didn't know where to start. Right. And so 10 is probably a fine number just for the budgeting purposes,
but you don't have to start. I'm just trying to wrap my head around what you could do for that. Correct. I that's I I understand. K. I'm just I will do I so I I got it on the radio, and I will send out some more emails to you guys of this. It's a social at Main Street. I just need to get people there. I'm clearly not from Ada. I don't know if it I want people that have Have you set a date yet? Yes. Twenty eighth. September 28. It's a Wednesday night. It's from six to eight, and it's just a social. I don't want it to be anything formal. I just want people to come and share ideas. And then I'm hoping from there,
who's ever interested? So I sent it out to, you know, all the different organizations in town, people that are involved in a lot of things, and then I'll send it to the council. And then I'm gonna start putting on Facebook to to anybody that wants to. Yeah. But from there, I'm I'm hoping to form, you know, a committee that wants to help because I can't do it all. And, you know, the chamber's already planning for fun in the Flatlands. So we just have to figure out We need, like, five to seven people that'll go along with Ashley and maybe a council member or myself that will just spearhead it.
Once you give them a budget and be like, run with it. You're gonna Then we can tell Sean You're gonna put that out. Make sure somebody at the school gets that because obviously, they're gonna be on Facebook that day. You know what I mean? Mhmm. But yeah. Perfect. Let's start there. I don't know either. I don't see any We didn't know where to we started talked about this and we just There's a lot of stuff going on for the 100. I mean, it always Pat, you probably remember that. I missed that. Yeah. I missed that one too. They did a lot of stuff for them. Now they have pageants, actually a play that,
you know, had somebody come in, like, the Missoula Children's Theater thing and come in and have a whole play. And then you're gonna have a parade and you're gonna have a meal probably, and you might have some a program, you know. So you're gonna have to we'll have a program of some shape or form. Maybe have a day. At the school, you would think. Where you wanna get a decent band in. Yeah. Yeah. There's a lot of grind? Is that gonna be 10 band in? Yeah. No. It's combining it with is great. Okay. No. Let's start there and just Yeah. Again, this I applaud you for getting that out because we talked about that chamber,
and that it's gotta start somewhere. Yeah. Yeah. You know? So that's a great place. I sent it to you, Pat. Great place to start. Yeah. Okay. So I hope you come. Be there. Or be school. As we know your number Right. We thought it in our last chamber meeting. We need everybody to pitch in. And and it's not so much for everybody. Right. Yeah. You know, if if you come and you can concentrate on this one event and they concentrate on that event and you got somebody to take care of every event, you know, it's not a burden Yeah. On on one, two, three, or a committee to do it all.
Yeah. Yeah. Right. You know? Yeah. We can maybe use some of them groups at the school, you know, the FCCLA, the FFA, some of them. I'll send it to you, and then you can you send it out to the school? I have a whole invite that I sent out. So I'll send it to you, and then, yeah. I because I don't know who to contact directly for those groups. So Yeah. I'm not sure exactly. I'll send it out to those groups. K. You know, administration, they can put it wherever they need to see fit. But k. In terms of budgeting, then that sounds reasonable. K. Anything else on budget planning? K. We got a idea.
Everyone's okay. Obviously, you have to 6%. I'd actually write something up. I think that looks good. I Yeah. Yeah. I think it's a good number. And we'll, just temporarily keep these numbers. Again, we can always go down, but, September 9, we have to set something. So let's let's start there. And then if Ashley thinks we can cut back in certain places or if we miss something or we can, you know, both visit it again, obviously, before the end of the year. So Do you need a motion for the preliminary? No. No problem. We'll approve the preliminary. I don't think we do. Right? In September,
we'll approve the preliminary. So k. So then, moving on to Brian, Public Works Building and the engineering estimates. Yeah. We had two architect engineers quotes, and there was a red architect at a hundred and forty one thousand six hundred. And then interstate what was the rest of that one in that? Hundred And 15. There were one fifteen eight hundred, but I don't know what their company name. Interstate. Yeah. Interstate. K. And, the discussion at BubbaWorks was and I don't wanna go too far into the discussion.
Just say it. Yep. Talk about the event center and put the Mhmm. Not happy with the way that was all. Not Ashley's fault. Thanks, Fred. No. You know what I mean? That guy was just had a lot of excuses, and and I've talked to this rep from Rec Architect quite a few times and he sounds like he's a go getter and he's on the ball where he's once we set those blueprints, he's gonna take over and he's gonna run the project. Unless something major comes up, you know, the city is basically out of it. It's not we're not gonna have to be standing there all day every day keeping
an eye on it. But like I said, I'm not gonna run anybody else into the ground. It was just and Sean and Wayne and Casey can all attest to what we talked about. If you wanna expand on that, you definitely can. What was the, I think we all probably know. We know what we talked about. Insurance did approve both bids, and insurance told us it's up to us, and they'll cover either one. I I just have to say that sometimes the lowest bid is not the best bid. Right. We've we've seen that. We've seen that. Couple times. So so am I hearing that the public works committee,
your guys' recommendation is the Rett Correct. Engineer. Is it Rett Engineers? Is that the name of it? Rett Architecture. Architectures. Yeah. Architecture. In the amount of a $141,600. This was also recommended by our engineers to it more. Brandon specifically said on the phone this morning with Brian and I that, like, they would trust him like he was working for more engineering. Like, they would so k. That's good to know. Can I get a motion? So moved to John's Okay. I got a motion from Casey. Second. Second from Scott. Any further discussion? This, this +1 416,
and this is coming off our 1,200,000.0. Right? We've talked about that. Unfortunately, it is. We're, we're at a little over 1,000,000 now. So, Ashley and I have had some brief discussions, and it's I'll keep this really brief. You know, we've talked about moving city hall. We've talked about adding on. We've talked about, adding extra stalls so the police department get their vehicles out there, so on and so forth. As this number starts dwindling already, anything that we do over and above that number, we're probably going to have to bond for. Everyone keep that in mind. Again, we have two expiring this year. We have the money,
obviously, both in long term capital and we'll be able to bond for it. We will have open assets available. As you guys start thinking of these ideas and as this process gets further down, I I really think that everyone needs to think about the next thirty years. Let's let's not let's not miss an opportunity. Yeah. That's what I mean. Let's we're doing this here. Let's do it right. Yep. And then make sure that we don't have to worry about it. We kinda threw out their lane. I mean, I I like I said, by the time we were done, I think we had option a, b, c, d, you know, and we didn't really have set things,
but we went as far as a, replacing the building. B, moving city hall out there. C, city hall, public works, and adding on to the shop. And then even the last one is, like, let's move the police department out there and everybody in one place. And then give the building back to the fire front. And then get and and or whatever. Let's let's say whatever with that building. You you maybe we'll rent it out. I've talked to So fire department members and police department members, and you have no idea how happy both of them. I haven't talked to Steve. Wouldn't As far as the discussion was,
it's like, if we do this, if, you know, if you bring everybody under that one umbrella, which would I kinda brought that up. You put a generator in that building Gotta have it. Essential people of their fire department. Something goes out, you've got power in the building where, you know, we're frontline police, the frontline, and Here, You gotta have it. Be part of that building. But Yep. I think you just need to think of further down the road, and if you get everything one destination when people come to town Yep. That was our thinking. It's like, here you you go.
If you're gonna do it, do it right. Well, I've I've been at this table for a lot of years, and we've talked about it every single year about a generator for our essential needs Yeah. Employees. Yeah. I mean, it it would just we always pass it up because it's so damn expensive. Yeah. Right. Again, if if you're gonna do it, you know, you guys know how much I hate spending money. But I mean, if you're gonna do it, do it right. And Mhmm. You're not sure where everyone's taken care of. Yeah. The generator of the work. So if you add on and you bring in a generator, our generator, they'd go to the Sure.
Oh, good idea. Okay. You know what I mean? I mean because realistically what they need to run in for Realistically, they need to run some heat and some garage doors. You know? All light. And then your radios. You know what I mean? Have your radios plugged. Well, they'll be in the they'll be in the truck. Okay. Well, and to be honest with you, that's probably in the the repeater's probably with the police department. Don't quote me on that because I don't exactly know where that's at. Sure. That would most likely be relocated onto there. So I I could be 100% wrong with that. But That's down the road.
That yeah. But that's that's, we can run that 800 system we'll run through the county stuff. So Somehow, whatever committee or however you wanna do this, we gotta we gotta lead this architect in the right direction. Mhmm. And we need to, like, set a committee tonight. No. I No. Ashley, I've talked to Ashley, and I think I've talked to Brian on this. I honestly that's why we have a public works committee. But you're pointing to me now. Right? What's that? Yeah. Yeah. But I appointed Wayne, Friday? Yep. Yeah. Yeah. K. So Wayne's on it now too because I wanted okay.
Yeah. You so I I don't want I don't wanna create another committee to oversight your guys' committee when you guys are doing the work. Well, I would think that whole committee would be on there, and then, like, I think Steve should now come on. Yeah. And and and actually, because for the Well, in for the office space, you know what I mean, in yourself. Well, we can we can come to the meetings and we can voice our opinion. I just I don't want 15 voters. I think I think one fifty eight, seven voters. Okay. And I think one of the other public works guys just for another set of eyes and another,
hey. We you know, because no offense to Brian, but as Brian leaves, those are the guys that are in there, you know, running the building. And I offered. Okay. I I think, you know, I mean, I think one of them should come in at I mean, not you know, I mean, like, hey. You should join us because of that because I think, obviously, they're gonna have ideas down the future. And and and Brian's maybe the same ideas, but who knows? You know? This, obviously, we got a motion in a second before I call the question. Once we approve this rent architecture, then Brian, in your discussion with him, what are we looking after timeline?
When is when is he gonna start throwing ideas at you, or when are you guys gonna start throwing ideas at him? We gotta have It's on here. Yeah. With him. But, you know, he was talking September 18 was a project kickoff. October 30 was schematic design, and it goes all the way almost every month or something, and then November 26 was occupancy certificate. So, you know, we're way into the next fall already. Yeah. Which we do. We yeah. But I mean, we gotta move that back to get it right. Right. Move it back. Yeah. Right.
The initial meeting we're gonna have is they need to come and inspect the foundation on the the current Bubba Works garage because that's original to the building that was cinder block, and we've noticed there's some blocks out of place. Sure. So if that foundation is not good, you can't build on it. Yeah. You're not putting it. The discussion, he needs to come see that, and then if the foundation's bad, then it's a whole different ballpark. And he's got that spelled out in his Yeah. His bid here, quote is redesigned of the whole thing if that's what happens.
Yeah. If we needed to. Yeah. And and and in the grand scheme of things, if you gotta put an extra and I I know it's a lot of money, $50 into a foundation or a, you know, a new slab. Man, at least you got a new foundation on a not on a $2,000,000 building, you know, on a 30 year old. You know what I mean? That's I know that's a lot of money again, but it it's yeah. You wanna make it right again. You know what I mean? That's what we thought. Well, I mean, if you're gonna do it, just let's try to think of everything and do it right. Hopefully, that doesn't have to happen.
But if we add all this in, you're gonna have to realize too that their fee is gonna go up. And that would be 41. It isn't gonna stay at one. It's automatically a 6% on on that Yeah. Whatever total cost. If it's 2.5, if it's 1.8, if it's whatever. Right? Yeah. So Correct. That is what it is. So that's September 18. He's just gonna come in, do an analysis of the property. And then that October 30, I'm looking at it now, sorry, is he's gonna give us designs? We have to Or we have to tell them, this is our wish list,
create something, show us what you got. And the more options we give them, option a, b, c, d, it's cost us money for each option. Sure. So So hopefully we get near what you put down before we Sure. Frame the schematic design Yeah. Better off we're gonna be. Otherwise, you're wasting time and then just add drawing everything. Wasting money. Oh, yeah. We wanna add this, then they change it and they cost some more money. So I know I think we just need to make make up our mind what we want out there. Right. And I I think we should just go with the whole package.
So do you think And then you can just tell them, you know, we need, like, 2,500 square feet for city hall. We need 2,500, for the police department or whatever added in. Whatever the whatever the thing is. Another, you know, 20,000 square feet for storage for trucks or whatever added in. Not very So should we try to have a meeting before September 18? We're gonna have to. Right? Yeah. Okay. So So we can So we can You don't have September 18? We can I think we should? Let's try to get it going. You know? I think if, you know, if we can we wanna get on the ball in meetings and do this because
twenty five days away. We've already seen how long it takes engineers to put I mean, get and We gotta leave. You know, ideally, if we can get Yeah. It out so we can do bids in January, February, March, even if the building can't start till the summer, that's where we've been Yeah. Told is the the best time to get bids out because that's when construction companies are looking. And Yeah. And so if we wanna do that, we need to be meeting maybe, like, weekly for the next month. You think so? Or at least two times before September 18. Lead them in the right direction. I think right away, instead of pissing away money on
maybe this, maybe that. Right. I don't I don't think that's the right way to do it. I think, like Wayne said, and I I think you just bite the bullet, and you're you're gonna have to bond, debit out into Yeah. I mean, you can see what the prices are. You can always change your mind. Again, it can it can be a nice building. It doesn't have to be a Taj Mahal. You know what I mean? It just it can it can still be a nice building and be functional and not It just says be functional. Be That's the main thing. Glory Well, it needs something that's gonna last Maybe your office can be here.
Thanks. No. You know? But As long as the windows don't leak, it's fine. Well, that's I mean, I I don't think that This building is yeah. It happened to last, you know, forty years. Yeah. But I think in between now and then, Ashley, Steve, you with your office space, we need to figure out, like, do we need a thousand square feet? Do we need 1,500 square feet? Feet? Do we need 2,000 square well, I don't know what that number is. Well, you know, obviously, we're gonna have to have this. We're gonna have to have a a council room in there then. Right. Which is fine. If you have a council chamber, we can also use it for public safety meetings.
We can use it cut work. 100%. I think that's a great idea. Yep. Separate meeting spaces for everybody. We've got one meeting space that we all Well, and honestly, you can use it as your break room. Right. It was just I mean, that. Yeah. Yeah. Whatever. You put in a laminate floor, you know, so if you guys get Whatever. On a big stinking deal, and all you need is a table. I mean Yeah. And I mean, the DAC comes in and cleanses. Yeah. Right. So you need, you know, you need three offices for the city staff. You need an office for you, Brian. You need an office for Steve. You need an office for Karen. You know, offers. Needs to probably need. Neil does some paperwork too.
Yeah. So for me, it's good for mine and then another one for we just say staff. Whatever. Right? Yeah. Anybody who goes and use a computer and do whatever they need to do is typically two. We had three in this building, and I was knocking it down to two with a file room in between. Mhmm. Yeah. Yeah. So, you said the fire department would take over the police department's offices. Would they need all of that? This whole room right here is all of our boxes of storage. Like, in this, and if we're not renting from our I'm I'm assuming I'm I'm just saying while
I'm spitting this out, I'm sure it could go You could utilize. You could utilize. Okay. I know it could go anywhere. Utilize it for the third party, but We could utilize it. Yeah. I think you leave your options open. I mean, if you I'm not saying we wouldn't take over that stall right away. Obviously No. I don't. Guys are gonna call back. I I I guarantee you that's gonna happen. Fire department. But, The office area. The office area is we Good. Office area that We could figure that out later if we need to. But Well, why don't we do this then? Why don't we, Ashley and Brian, why don't you set up a meeting with the public works committee in the next two weeks?
Add in myself and Steve, and we'll start the conversations. How about that? K. And the other I would say other council members can come. They can't vote. Absolutely. I mean, that's all that. Well, we can Well, yeah. We can only the council's gonna vote anyway. Yeah. This is not merely a recommendation. So Yeah. But you gotta watch for quorums and that that's kind of, you know Yes. That's what I'm talking about. Once you and Ashley work on a date in the next two weeks, then let's start there. I think sooner the better. Yeah. Yeah. There's a lot of stuff we gotta figure out. Okay. Pick a day. I'm gonna before you pick a date,
let me look at the sports schedule because I wanna make sure I'm there. Not dating it. I don't care. I can do either. I can do either. I I'm pretty flexible. Sean's probably the unflexible. Wayne Yeah. Pretty unflexible. Yeah. Ask Wayne. Yeah. Just let's if it's a Tuesday, just let me see where I'm at. Okay? That's what I'm getting at on Monday. So Okay. Alright. So I got a motion from Casey in a second from Scott to go with Rhett Architecture in the amount of 141,000 $141,600. All in favor? Aye. Motion passes. I need a motion to adjourn. So moved. K. Motion from Casey.
Second. Second from Sean. All in favor? Aye. This meeting is adjourned. Thank you, everybody. Brian, I'm gonna pull Roughly, you on me?