Good? Yep. Okay. Questions for Rhett. Josh has a question. You just made a comment that, couldn't get a police station without doing city hall. Mhmm. Why was that? Because they're they're connected. So you've you've got the building, then you got city hall, and then you have the police. Can you take the city hall out and leave the police, move it over to public works? Yeah. We would have to do some redesign. Yeah. Yeah. We would do some re so the answer is yes. Of course. But that's some that's some redesign and some additional additional design fees and and rebidding it. And Mhmm.
Very possible. Yeah. You have to rebid it? Oh, yeah. Yeah. Yeah. Or you can hire well you're no longer attached to a building that they didn't own. So, yes, you would have to. Yeah. And then you have more design fees. Pay 600,000. It wouldn't be 600,000 by the time you're done. It might be 500,000. Correct. Yeah. Yeah. Correct. That's a half million dollars. Correct. Same problem. But mister mayor, your meeting is scheduled for next Tuesday, is it? Next Tuesday at 06:00. Yeah. And the index doesn't have a chance to publish any of these figures.
They won't be They're not gonna publish figures. They won't be gonna publish figures. Don't you wanna let the public know what's being proposed? Didn't do that and didn't want to because there's too many figures. Okay? I mean, maybe now with taking one figure of one company One contractor. Yeah. Yes. That that could be done. But I think the people should have a chance to, you know, impine on it, and they won't get the index until next Tuesday. But they could watch our meeting. Talk to anyone who wants to talk to anyone. Many do, I don't think.
And if they do Then not many I mean, there's not everyone reads the index either. You know, like, you have something in front of them to look at. Tom, are you proposing to push it back a week? Yes. Is that what you're proposing? Yes. That's what I'm proposing. As we talked last Thursday when the rep was here, we we have sixty days anyway. The idea behind it was and I I mentioned this to Ashley today when I talked to her and Brian when I talked to him. The individuals that I think that have an input on this have already talked to one or multiple unless I would hope,
but I will humor you, and I I'm okay moving it a week. Seven days isn't gonna hurt anything Right. Using that reasoning and that reasoning only if we published just the great state's numbers. Yes. If that is the route the council wants to move forward with using those numbers and those numbers only, Pat, I'm okay with that. If Ashley's okay with that. You're yeah. You called the session. I don't think, it'll change any of the opinions that you're gonna hear me, but I'm fine with it as well. Getting delayed in a week. Yeah. I don't know. I had somebody in my office this morning.
So Tom, will that Tom, will that make you happy? Yeah. It'll make me ecstatic. Okay. So I would, like to set a special session for March 17. So two weeks. Right? You get next week off? Okay. Now that's cool. And, no shoes for me on that day. Yeah. Okay. That's it. I prefer actually, I like for next week is a little that's nice. Tom, you and I are in a great time. It's a great idea. So at 6PM, I'm just saying Humoring you too. Yeah. A couple of things, and I just to get some conversation going because I think we do need to
have some conversation tonight. This is, I'm I'm with Scott. I don't think there's gonna be a huge community, feedback on this. I really don't, unfortunately. I think the individuals that have talked to us have already done so. Hopefully, we get more. I mean, that's always our goal. Right? Yep. If we don't do anything else besides the Public Works Building, it's only gonna cost the city of Ada $57,000. Plus a $10. Right? Now we've not been able to. Plus the $10.05. Yes. So it's gonna cost the city of Ada $67,500.
Yeah. Out of pocket. We wouldn't have the bond for it. Obviously, we could do long term capital. We could take it out of just about anywhere. Well, actually, you got some design fees. Yes. Outside of the outside of what yes. Rent's gonna charge us at the end, which could be anywhere from 4.8 to 6%. Correct. Right? Yeah. That's correct. So factor that in as you guys are making decisions and talking to individuals. But, again, it's 140,000 has already taken off of that amount. Yeah. It's already been paid. So $67.05 would be the number if we want to move forward just with the billing.
So as you're talking to people, you know, really, that is the matter number. The second number, the whole the whole thing is, roughly 1.89. It was under $2.1.92. No. It was 1.92 with every k. What was it? 1.92. Yeah. Yeah. What was it? K. So, I mean, those are two important numbers if if we're talking about talking to community citizens. If we're taking out the Which we are. We're taking out the shop length. Yeah. We're taking out the heated floors. Yep. The the shop length and the heat floors looks like 300,000. Yeah. Yep. And and talking in our meeting that are there,
Bruce Fisher was there about the site work. They they were talking about the sewer and water, And Brian can maybe elaborate, like, way you guys were talking is you didn't think that stuff need to be replaced or or upgraded. I'm not sure if they wanna replace we have an ancient quarter water service coming to the building now. And it's gonna have to get moved over, but they wanna replace it from the building all the way back to the main and put a two inch water through the center. I don't think that's necessary. I think you can cut the inch and a quarter back far enough,
tie in to it, and then bring it in to where we need to. You're gonna save some money, and it might be only 10,000, some some number like that. But I don't think it's necessary for a two inch water service as If we're adding on place and city hall, we're basically adding So bad. Sink. Shower. So I think inch and a quarter is more than enough. And we could find out from mechanical engineer, whoever came up with the two inch, their reasoning why they wanna do two inch versus the inch and a quarter.
I don't know that personally, I don't think it's necessary. So for me to cut some costs that way, that possibly do something. And like you said, Rhett, if there's these smaller costs once we decide I don't know if that's on there. I wouldn't make your decision based on a inch and a half line or a two inch line. Right? Yeah. Yeah. Yeah. The third thing and then I'd like some counsel feedback. The third and probably the most important thing, unlike the deco renovation, we're not gonna have change orders. We're starting from scratch. And this is Brianna. No fault to you. I'm not but I'm just saying,
it's a contingency. We are not gonna have any change orders. We are there's there's not gonna be any surprises of holes in the wall or rusty bricks or broken down pipes. We're starting with a a brand new building. Mhmm. So the number that you guys decide at in two weeks, what regardless of what that is, that that's the number. We're not there's not gonna be anything different other than what rec charges us, whether it's 4.8 or 6%. And a lot I hope you're right. Right? There's no government contracts historically always go overbid, including the county shop.
Yeah. I like our odds, Tom. So we'll just do the shop, but odds are it's gonna go overbid anyway. Then we're just gonna have the shop. It's a good point. Probably. Yeah. So So? Overbid is overbid. Yeah. There's a difference between 10,000 overbid and 200,000. Yeah. Right. But And I don't know if it'll overbid, but it just I I again, I it does. Yeah. But you're you're starting out with a blank canvas. It's not like dealing with an old building. It's, What happened on the county garage? Not on the county. No. Around the city.
Didn't go way over, did they? But we weren't part of bidding that either. So No. But the county I know the school in the last edition of the school we were under. We're under by quite a bit, actually. There's been some change order. There there was. Okay. There are gonna be concerns about anything we do. So I I told somebody today, let's just use that 19 number. We're getting a $3,500,000 building for 1,900,000.0. A couple of things just when we're talking about numbers. We do the $1,900,000 bond. It's a $167,720
as our underpayment. Our bonds retiring created, a $194,494 annual payment. So our bonds retiring are larger than what they were. I so moving forward, our annual less again, I'm not saying we're saving money. We're spending money, but they're less than what we have been paying. That's Like, you meant 8,000,000? 1.99. 1.99. Authorized 1.8. We were authorized 1.9 is what he said is our max. I thought you said 1.8. Well, go back and check the max. Yeah. Okay. Weather over there.
And then the other aspect of this in our long term capital, we have 1,500,000.0 in there right now as a balance. So if we were going to spend the $62,000, we have plenty in our long term capital for that, obviously, or even maybe allocating some of our long term capital. If we didn't wanna bond for that high of amount at that time, there is an option there as well. But I just want you guys to know those numbers because I think that our annual payments are something that we wanna look at as well, not just the total amount.
I also to piggyback off that, if you guys do decide to move forward with anything but the city shop, if you do do council, city, and the police department, I would suggest bonding for it instead of spending money on a long term capital especially with the interest rate. Right. Just because that money needs to go elsewhere somewhere soon probably. If, I thought the bond council said we were limited in how much we and I thought he said it was 1.8. Okay. I have 1.9 on here. But there is a limit in what we can bond. Yes. Yep. You guys you guys We may not be able to bond.
You guys approved. Yeah. I don't think there's any question we're all in agreement with shop work has to be done. Mhmm. And we have to go in 62,000 or $67,007.05. Yes. Well, I mean, I a good shop. Right, Brian? Pardon? We'll have a good shop and you won't complain? We'll have a good shop. Let's look at that. Any other questions while Rhett's here, while Brandon's here, while Brian's here? We got a quorum of the council. Anything that you guys wanna discuss other than, when I talked to Burke after the meeting,
and I I I'll repeat the same thing. I think if there's individuals from the community that, wanna talk to the council, myself, Ashley, about this, Brian. I mean, he's got just as much information as the rest of us. I think Mhmm. I think the more feedback you guys can get in two weeks, the better for for everyone making a decision and moving forward. But I I'm with Sean. Everyone I've talked to, this is something we're never gonna have to worry about again in our lifetime. And I think we have an opportunity here to do something that's cost effective for
the city and the taxpayers moving forward. And, hopefully, you guys get some similar feedback. K? Moving on. Thanks, Brett. Mayor's report, obviously, a special session we moved this, to March 17. I wanted to put on here, for the next eight months, I'm gonna be talking about elections. We have four open council seats this year. So we we do have the majority of council will be up for election along with my seat, the mayor's position. Do we have a date? Yeah. Actually, you sent it to me. I think, the filing period for city council and mayors,
July 14 through the twenty eighth. I think that'll be right. Yeah. So July 14 through the twenty eighth. Again, we have four council members up, and they are, Scott Norquest, Eric, Tom and Wayne, and then myself. So keep that in mind. I will talk with Burke on the radio about that tonight as well. Okay. Administrative clerk treasurer's board. You might have said we've done a lot of department updates, so we're gonna skip over resolution twenty twenty six of three zero one. Eric Ness has resigned from his position. He Thank you, Tom. I'll second that.
K. I got a motion from Tom, a second from Sean. Any further discussion? Obviously, first and foremost, thank you, Eric, for your time and commitment to the city Of Ada. This vacancy is only through the end of the year as I just mentioned. So this, this will just be from your guys' election at next month's meeting through the December. So, resolution, twenty twenty six dash o three dash o one by roll call votes. Scott? Aye. Scott? Aye. Sean? Aye. Tom? Aye. Wayne? Aye. Resolution twenty twenty six dash o three dash o one passes.
Then I have, PEP 21. Such as his sisters gambling requested to, to switch their gambling license where they're currently with our community club over to the American Legion in Twin Valley. So I sent you guys some information on that. I make a motion to table that until next month and do a need and request that they come before a council. Okay. I'd like to put that gambling ordinance up. Okay. I wanna can we stick with the the resolution permit first and then Yeah. Talk about the minutes now?
So the resolution, obviously, you guys have to give permission for them to seek gambling funds from a different entity. Currently, Pub twenty one is with the board community club. She would like to move to the Twin Valley. What is it? What's it called? Twin Valley. Twin Valley. Region. Where do the proceeds go? Not to us. That's where this ordinance comes out. Where the ordinance comes out. But we are not able to control We can't control what who they go with as a board. We're not we we don't have the right to tell them whom to specifically do
their gambling license with. However, I did send some information from our attorneys. We we do have the option to set so we always had a agreement with Fort Community Club that we have 10% come back to the city. Obviously, you guys know our gambling fund. We we utilize that every meeting. So we've just never set that as an ordinance. It's just been an agreement. And so for now in the future, that will be the next discussion is I would like to set that into motion. And then at that point, then American Legion will be required to give us the 10% of the proceeds made
in ADA. They are very well aware of it. I've spoken with their board. They have came and met with me, so they know that it's coming. I wouldn't say that they're against giving to us till our ordinance is in place. But, the initial thought is that they would take it like they do their other funds and allocate it how they issue their other funds. And I do think it's important to the city of Ada that whatever's in Ada stays in Ada. Mhmm. So, yes, as long as far as the actual gambling license go, we other than approving it as a kind of a pass through that goes to
the state, we don't really have the authority to say who they can and can't go with. So I I don't think you're gonna get Tom either party to come in here and and talk about their grievances with each other. I just don't. I like to But Ask them to come in and explain why they're changing it, and also give us our attorney a chance to draft an ordinance. Yeah. And I'd like to see on a special session We can do this by notice that we have a first reading of that ordinance. Correct. So, Tom well, we have an ordinance. One at a time. Right? I think. Mhmm. We have an ordinance that we can That's resolution.
Oh, that's the resolution. Yeah. Sorry. Yeah. We wanna write an ordinance. Yeah. If so we got a motion from Tom To table? To table. Do I have a second? Then we'll we'll continue our conversation. I got a motion from Tom. Yeah. I understand you may lose gambling proceeds between now and a month for the next month. Alright. I don't You just won. So we're trying to stop stop them? No. We can't stop. We can't slow them down. We're trying to slow them down. I don't know if we wanna Can we do that? Delay our local business from doing making the choice they want.
Well, we ask people who want donations to come in and talk to us and explain what they want. Why can't we ask them to come and explain why they're doing it? Throw me on the bus again. Yep. Do I have a say? I I don't I don't know if we're gonna get him in here. We can say we can say that, but I don't know if we're gonna get him in here. Okay. Right here. Do you wanna try? Alright. Hearing none, motions failed. So, basically, moving forward, forward, just so you counsel know, she can go sign up with the valley tomorrow. Mhmm. And I have not spoken with them. Ashley's talked with them in link by the sounds of it.
The dollars, the gambling dollars that are gonna be spent to the pub now are not gonna come back to our gambling fund that you guys just used tonight to shell out $1,300. Just so you're all on the same page. We can't block it anyway. So I thought you just said. We're not getting funds anyways. The work community club is pulling their tax. So either way, we're not getting funds. I don't understand. Well, I'm trying not to I mean, it's the truth. Yeah. Okay. Okay. Moving on. Motion that the city administrator contact our attorney and request a ordinance
as, regarding triple gambling and defining the trade area as Ada and McDonald's Township. It has to be contiguous townships and cities. So at 10%. At 10%. You got that, Ashley? Okay. I have a motion from Tom. Second. Second from Scott. And, with that being said, and keep this in mind, that now includes the golf course. Is that yeah. That's not city limits, though. That's not city limits, though. That's not city limits. City is it's not city limits. No. No. It tells you. That's the treaty area where they can spend the the 10%.
K. Well, that's more council driven. I mean, we get to decide where we're gonna spend more. But Right. You're talking the 10% received. It needs to come in from inside the city limits, not McDonald's Town Township because we're done. Street. Yes. That right now. Just to clarify. The statute. Okay. So I got a motion from Tom and a second from Scott, and all in favor. I Motion passes. Okay. So what happened with the license? We're still we're we're tabling it then? No. No. It that that that died. There was nothing. So we're not issuing any license then?
Alright. It's my understanding. Understand. It's my understanding from our attorneys that we really don't have the right to deny life. That's what I'm saying. So we have to She has a permit already. But now we can't we cannot if you guys read the email Right. We cannot deny her transferring over to American Legion. It's a pass through. Right. So I understand if you are gonna table it, it's not a table. We can't just not give her We don't really have that right to just not give her anything either. Would we need a vote to approve her or do we need to approve it? Approve it or table it is really your only two options right now.
And I can see if if you wanna table it. But, yeah, we don't have it right. It's just like when she first came to us and we had this issue with her with Main Street not wanting the license to go. We don't have that option of Right. Not granting it to her. So then should we should we even table it then? I mean I think you're just prolonging it if you table it, but you guys have to vote. We need to not we need to do something. You needed something. I can't just sit here and with no answer. Well, the nondiscretionary, do we need a motion? It's a pass through. It says date of council approval on the paperwork.
Oh, so we need to issue the permit to the American Legion? Correct. With the knowledge that we do not have an ordinance in hand, in writing, that we will not receive funds in return for the time being, you know, until we write an ordinance, which could be over sixty months or two months. So when we initially talked, like I said, the American region wasn't looking at they they were looking at doing with the funds, what they wanna do. Now that they know this ordinance is coming and they're very aware that this is going to be the what they're gonna have to do,
they're still on board. Because I thought if at that point, maybe they'll back out and not want to if their contributions have to stay in ADA. And they know it. They're on board. They know it's coming. I mean, I I obviously said it's council driven. You guys had to make that decision, but why wouldn't you wanna make that decision? So they know it's coming, and I feel like when we set it up, they'll be work with us and do the 10% to start with. But the ordinance having that in place is going to make sure that anything in the future is required. We're never gonna have to sit back here and have this conversation again.
It's gonna be required of any gambling charity board that comes into town. Yeah. So I I don't really know. There's not much. So I got it. So it might stay if worst case scenario, it might stay for a month or two until the hornets gets in place, but it sounds like they're gonna be Now they know it's coming? I I I don't know. I mean So I'd approve There might be good stewards if we pass it through. Yeah. But you can table it too. I just I I feel like we're just kinda, like, passing over it. We have to make a decision on it. So do we need,
like, a motion to approve this resolution then? Resolution. I guess that's what I'm asking for. I'll make I'll make the motion, to pass resolution twenty twenty six dash 3 dash o 2. I got a motion from Scott n. This is the board meeting. Yeah. Yep. That's right. Yeah. With the line out at the top to the Twin Valley lines or Twin Valley American Legion. American Legion. Yeah. K. I got emotional rooms, Scott Ann. I'll make that. One second. K. I got a second from Sean. Further discussion. Because it seems like you guys are still questioning what we're doing.
I don't hear anything. I'm calling the question. K. Resolution 2026 dash O3DashO2, a resolution approving the issuance of lawful gambling premise permit minute to the Twin Valley American Legion, for Twisted Sisters Club twenty one, by roll call vote. Scott. Aye. Scott. Aye. Sean. Aye. Tom. No. Wayne. No. Resolution twenty twenty six dash o three dash o two passes three to two. K. Okay. And then we already talked about the ordinance. Ashley will work with the lawyer to get that worked out for our special session.
Yeah. I already asked if they could have it drafted by the law next Tuesday, but now we'll have two weeks. So I'll find out. With that being said, no one asked me to add anything else. Those are the two things that that night. Not to make it quicker, but we need to concentrate on the building. So don't even ask. Kaleidoscope guest, Sean and Scott e. Yep. K. K. Perfect. Committee updates, public works. I mean, we've thought we're good. We talked about talked about two things. Right? Yeah. I'm not here tonight. K. Public safety?
Did not meet. EDA? We met. John? Yeah. There was nothing really on the agenda other than, we talked to a hundred and fiftieth. We talked a lot about a hundred and fiftieth. Yeah. We talked about the trailer park. Yeah. Oh, wow. There's been different inquiries and people interested in purchasing it. Yeah. We reviewed our loans. There was no new loans. Yeah. Nothing approved. Right? Yeah. K. So all loans are current? People are paying them? Except for a couple of the regulars. Beautification. What do you mean? Mhmm. Address. We met sorry. The the one city council designed a Yeah.
Of basketball game. So, we basically went over our capital labels, and so we're putting $5,000 towards the cemetery. We're putting $2,500 to the hundred and fiftieth, mural wall. I don't know exactly what the name of it is, but we figured that's gonna be a great addition to see the city, putting that beautiful wall up. And we appreciate all of the volunteers' time, effort, and everybody that has donated so far to that fundraiser project. And so the beautification put $2,500 to that this year. We still have $2,500 that we left undesignated,
because of a couple projects that we're still floating around that we needed to get some clarification on, and we did not have a full committee there. So we wanted to leave a few things a little bit undesignated, and we'll go from there. Perfect. I need a motion to adjourn. So moved. Motion from Tom. Second second from Scott e. All in favor? Right. This meeting is adjourned.