please join me in the pledge I pledge Ali to the flag of the United States of America and to the Republic for it stands one nation under God indivisible liy and justice for all
at this time we're going to recognize our employees of the month Ashley is she she'll be right back well thank you all for coming tonight this is a perfect opportunity to thank everybody for being here um we don't have open Forum anybody for the open
Forum so we'll go ahead and just uh wait momentarily for Ashley as we're waiting for Ashley so I'll just break the silence so I think as you know as we think through I was just walking up with one of our uh teachers and as we continue to celebrate it's it's
definitely a line to our vision and our mission as we move forward it's celebrating the Excellence and just the pride of walking upstairs and and a little bit of nerves but just acknowledging the fact that you know our teachers and our staff show up each and every day and provide Excellence uh for
our our students and our community that we serve it's also as we think move into the summer break it's welld deserved you see a lot of things on social media about how teachers just need that time but it it is time to reflect reenter ourselves and even here centrally which
you'll hear in my report but it's it it was an amazing year with with our our staff and I know they put in a lot of dedicated time so it's it's greatly appreciated so it's always nice to celebrate um our staff uh during this time so we'll be celebrating recognizing
those momentarily in the meantime I guess we can listen to a rain it's just just just exactly what we need more of is is more rain so Ashley we already introduced you so yeah e perfect
Casey we could have you come up Casey is also a lake view staff member um an April 2024 employee of the month this is what her nominator wrote about her Casey goes above and beyond for her students and her colleagues she is
always finding engaging ways to get the students moving and working together she is such a positive role model which is easily to see in the young faces she writes up each day students are always happy and excited to see her and get to work in her space kissy also does a
great deal to motivate her colleagues and keeping a positive mindset Casey congratulations [Applause] we do have another employee of the month
um she is going to be recognized in July and then Tyler if you wouldn't mind you so Liz might be the first employee in history to get the double award we have a traveling trophy
at Southwest too that staff nomin Liz actually won that this year as well so um it's great to see that all of the things that Liz does is getting recognized as well so here's what her nominee wrot she works hard with the students in Mrs Do's room she does some back bending work and keeps going with
the students she does an amazing job with them she has patience and kindness with the students and they all seem to like her very much thank you Liz thank you [Applause]
congratulations to all those employees our next item is item four approval of today's agenda this is an action item is there a motion uh before we approve to move on I just got a request here I'm looking at
the consent items in here I feel like um item 5 nine probably shouldn't be bundled in in the consent items I have a request to move that out and be voted on separately discussed about separately sure we can you hang on to that no I'm just kidding yeah because we'll approve the agenda and then when we get to
consent you can thought I needed to request it before the approval happen so that's why it was when we get to consent it has to be yeah y so now we're just approving the the flow of the agenda and then okay second it's been moved and seconded all in favor I those opposed
great thanks so consent items number five now now I request now I would like to request to move uh 5'9 out of the consent items and into a separate discussion and vote please sure it has been requested by Davey to go ahead and
move 5.9 out of the consent items we'll now make that 5.1a Darcy 59 it it's as it's written 5.9 so good question 5.8 is no longer in consent so
it would be 5.9 still but we didn't make that change on the agenda so we'll we'll say it's 5.9 we'll move to 5.1a good question now um consent item is items
isn't an action item with excluding 5.9 and 5.8 and moving 5.9 to 5.1a is there a motion is there a second okay all those in favor say I I
opposed okay motion carries so now we will take 5.1a superintendent salary for the 2024 25 school year David you asked for this to be pulled out of consent please share with
us just I just um I think that right now it seemed on like an odd topic to be involved in with a big group of 18 other items so I just kind of thought it would be nice to have a separate discussion with a separate vote on it instead of including it in a large
group with that I don't know if if this calls for motion but maybe I I I'd like to make a motion just to table it to August to the regular meeting and then that way gives a little more time to go through some stuff that we have and you know
maybe delineate through what we're looking at so that would be my motion just to uh just to move it to the uh to table it tonight and move it to the August regular meeting give the entire board a little
more time to work on it look at to our to oh yes yes is there any discussion Dave could you elaborate when you say stuff to look at what do we I I just yeah no that's fine I appreciate just want to take a look at the overall Financial picture that we're working on
it just seems to be a as we've cut some finances from our District we're kind of adding them back in and I understand it's a contract but it's also a contract that uh you know like I said I just say we we cut what 1.2 million out and we'd be adding that back in and I don't know
if that was another position to save or what so that's what I was thinking just financials so I might add um this what we're discussing is the superintendent's contract is a three-year contract two years was established this is the third
year um that was going to be uh to be determined um I have a couple concerns about tabling it um the one would be that this would start July 1st um and so we would be after we we'd be behind
schedule as it relates to that um the second is that while yes we did have to make cuts um I think what we've proposed is a modest increase less than cost of living for our superintendent of schools all right I had seconded this
just because my thought process is that it to me it makes sense to do the evaluation first which is going to be our very next meeting before we would determine a salary increase um the feedback I've gotten from talking to people over the weekend is that you should do the evaluation and then
discuss the salary not vote on the salary increase the meeting before the evaluation so I don't think it would you know in the private sector I think it would this would be the proper order evaluation and then the salary increase so that's my thought process I'd like to
look at that and then I would just say to I I think it's common with their other contracts to determine them later if needed and then there's back pay if needed so I don't see that as being an issue it was the same thing Angie mentioned
about is we've retroactive other contracts so we could retroactive that too that wouldn't be a problem e I do believe that in our notes to the board it was it we we were shared where it lands within the big n but you're
right we don't know as as it relates to yeah yeah yeah comments um no I would just add that it just Mak it does make sense that an valuation happens first and if we're going to if we're going to look at
information like Dave is suggesting that we look examine District finances to me now we're adding uh performance review um I Echo your interest in examining big nine and see if we are competitive
because that's my desire as well is that I don't want to be at the bottom of the big nine in anything when it comes to uh how we're compensating staff discuss okay I'll call for the the vote all those in favor of tbling 5.1a and
adding it to the July board meeting signify by saying or did you say August August I said us time August board meeting signif by by saying I I all opposed nay motion carries 6
to1 now we're on to reports superintendent Wagner so good evening thank you madam chair directors uh teacher representatives and community and those online uh it was nice again I just want to reinforce the Excellence of our staff
and and thank them for an amazing year uh so always great to recognize them uh this evening to Center us in our mission and vision and going with our vision this evening inspiring Learners and cultivating growth to positively impact our community and with that you know as
we think about the summer work and I know that you know it is about you know our teachers our staff reentering themselves but as we think about here centrally we still continue to work and we're planning forward for for next year and one of the key components we're
going to continue to work on our strategic plan go the next and really staying focused on what does that look like and now that our strategic plan is cified we're looking at our operational plan and with that we take the
operational plan and we start a um by Department division as well as schools we're aligning our action cards so from our operational plan from our vision what does that look like to ensure that we're moving our strategic plan forward so the the staff right currently are
working on their action cards and those action cards will cautify you know where we are in the work and then what does our work look like moving forward and who's in who's sponsoring that and what is that collaborative work look like underneath so it is some exciting work
but it in those those action cards in will drive as we our work moving forward and then during study sessions we'll report back up to the board on our progress how do we our work aligned to the Strategic plans having impact on student staff and Community experience
to give you an idea and then I apologize this is challenging to read Darcy printed off a copy for you this gives you an idea of executive director Franks in one of her action cards that she's currently working on and when you look at the Strategic direction that is a
line to our vision so along our vision we have strategic directions in which we'll essentially lay out the work that we're doing so from that then we start saying okay what does the work look like who needs to be involved and you see it unpacked here and then as we move
forward and then it timelines that out so this becomes a work from the executive director from our building principles and our downlines from our executive directors and ensure that we are aligned to our strategic plan buildings then will take their action
cards and that will become their school Improvement plan so that will will be baked into their school Improvement plan and then the action cards will go into the department plans which will then be aligned to our strategic plan so essentially uh to summarize we're taking
our strategic plan and really that is our Guiding Light our Northstar which we've spoke to for over a year and then the work underneath is what we're currently doing and those are the the action cards that uh we currently in place right now and the work that we're
doing on top of planning for and I know I'm I'll kind of say this quietly planning for next year already and the welcome back it'll be here before you know it so that's some current some work that we're doing now um and we'll once these action cards get codified you'll
see more of this through our study sessions next year that's my report thank you thank you superintendent Wagner let's start with Neil of an executive director I'm sort of the
Darcy of the of the Education Foundation I do all the routine tasks checking the mail making deposits keeping records minutes and so on so we we uh had a meeting last Wednesday and um probably the biggest outcome of that meeting was
we need to uh redirect our focus on on uh communicating to scholarship players donors people who uh have uh have uh been responsible for establishing various scholarships we
need to do a better job of communicating with them and uh informing them of the status of their endowment their their invested funds that generate scholarships for our graduates and uh uh solicit uh recommendations from them on perhaps
changes in criteria for for um being eligible for their scholarships uh what the amount should be how many student should get it uh let them know when the awards assembly is so that they could be
in attendance if they want offer them an opportunity to present the scholarship uh those sort of things and and we've done that in the past but we've been a little sloppy and it is our dedicated goal to improve on that um uh we also uh
talked about uh better Communications with the public letting the public know what the foundation is doing what what our programs are and uh when they take place uh and the possibility of of
establishing a newsletter or reestablishing one that and uh the face of things uh changes radically in recent times with the information age and so newsletters look a little different now than they
used to and I talked to the superintendent this morning and suggested maybe we could collaborate with the district on their newsletters and that's I think that has a lot of promise we'll work out details of how that might work uh but but I'm thinking
that might be be good for both the district and the foundation uh teacher grants are coming up uh the deadline for application is 20th of this month and uh and we I have 13 very good applications
got a couple last week and uh Gary and L Oz and I will go over those applications shortly uh I'm pretty excited about the progress that we're making in terms of the pathways to success program which involves honoring distinguished alumni
and distinguished Educators that event is going to be at the Wedgewood Cove on October 10 and we have a good field of honores that have been uh legitimately
nominated and uh and uh were're in the process of the board approving those nominations and there are four distinguished four distinguished Educators and it's I'm excited about those candidates um it's going to be an
interesting reception that's it I attended my first ever facilities committee meeting uh Bruce and Davey were there also and uh for some reason I was expecting facilities committee meetings to be very boring but they weren't they were very interesting and U Paul did a good job of explaining
everything what she'll talk more about tonight um and then I just briefly wanted to mention I'm not on policy committee at this moment but I had submitted a policy proposal um which I've mentioned a couple of times earlier this year and I believe that was visited about today at the policy meeting so I
just wanted to say thank you and um I appreciate the consideration and look forward to any feedback so good well and it's been a quieter time compared to May boy May is just super crazy but um just to continue the
dialogue about policy we did uh meet and had a good discussion about how new policy ideas could be introduced for consideration and that's going to be an ongoing discussion but I think we discovered the need for um perhaps that
there's a gatekeeping function that can be shared with the superintendent but a but including the board chair and also the committee because we have a to me a highly engaged policy committee that takes its role very seriously and I I
would I feel confident in saying our Poli policies are pretty current and so Angie's idea has spurred that discussion and then we'll continue examine how how does that what are the mechanics of introducing new policy and giving some
guidance and some Pol and some procedure to that to Aid a parent or a teacher or a board member to introduce policy uh for our consideration um a couple Rel ated items I did attend the Cannabis zoning meeting
Ron you were there and I went there principally just to make because they were talking about Zoning for cannabis retail cannabis sales and left there with a firm understanding that our schools are going to be isolated and and
not in any close proximity to any kind of cannabis sales facility and that was the Assurance from the city planner and that was really why I attended um well this is getting out in the fringes but I went to the twins makeup game last night and they won but the
first pitch was thrown out by the president of msba and he didn't even have to step up five he made it got it across the plate and it was straight and then I I also want to add that the value of having updates from staff um this is
a seed of an idea that involves the foundation but when the two advisers updated us last month about the annual and the alahas they and they told us it's $100 to purchase a yearbook I mean it's Out Of Reach for a
number of our students and so just planted the seed with Kim and Neil about perhaps could the foundation provide some kind of support to kids so they could purchase a earbook I mean I kind I find that breaks my heart to think a kid
can't leave here as a senior with a a yearbook or not it could be other grades as well but I think that is a worthy consideration for the foundation thank you Gary Dave all right we had a finance
committee meeting Gary was there too he saved it for me Paul and Jennifer went through our um final budget and proposed for 25 which was very interesting um and they'll cover that here totally shortly um and then uh we
we had an msba meeting and I think we all received an email on it too about our August meeting I think it's believe it's just a Monday it's not like a full session up there but they do have some opportunities for uh uh phase one and phase two also at another time so just
bring it up it has not traditionally been done by our board I know we're going to have a retreat so that's going to be a little different too but just throwing that out there and then Gary sent you brought it up for seniors I think it's a great idea wonderful idea that's
all all right I it yep so I also attended the facilities meeting which I agree I they are uh very interesting to me and I'm learning a lot more about the buildings than I thought that I would um we went through talking about we saw some pictures of removing some old Bowlers and seeing how what the how much
room was left in there after how big they were um talking about solar panels and uh it was actually it was very interesting um one thing I'm excited for is Paul had mentioned that our next one could possibly visit um one of the schools is it like an offsite meeting which I'm really looking forward to
doing that too um yep and then just got out of a the policy committee meeting that was uh we talked about adding in a couple of due policies so we'll have a few readings coming up with those getting mentioned up uh and then possibly removing one that kind of seemed like it wasn't necessary in there
anymore um and then yeah two the one regarding 208 got brought up um it was nice discussion regarding like the difference between policy and procedure and uh you know what procedures we can follow to make sure that um you know the policy reads
correctly and that all the right steps are taken um to make sure that uh requests are also met and answered correctly to um again we do I think we have a very um good group of people in there working together who are listening and very uh vocal in there too so it's
nice to be a part of that yeah thanks Davey Bruce thanks Bruce I attended the Education Foundation meeting and I think Neil covered it pretty well pretty thorough um also I was at the policy committee
meeting and um the the other part is that Ashley shared with us is that sometimes or maybe it was Tanya sometimes in uh the reference section of policies it'll it potentially will say um it may refer you to the procedure
guide for that policy and that might answer some of those questions as well so we just love that we're having the dialogue about it and having the conversation so thank you Angie for for bringing it forward and giving us the opportunity to talk about it at the policy committee meeting um Janice
you're next e we do not have students currently here so we'll move down to nine effective and efficient operations 9.1 the resolution relating to the election of Schoolboard members and calling
the school district general election this is an action item and presented by Ron so the resolution in front of you and this is uh directly aligned to um what we've done in the past so I Look to
ask the board to approve the resolution is there a second all those in favor of approving the resolution signify by saying I I opposed motion carries 70 9.2 long-term facility management
plan Paul Deron is presenting it will be an action item all right good evening chair Nelson board of directors superintendent Wagner thank you for having me here this evening so um
as chair Nelson mentioned this will be an action item at the conclusion of this presentation we'll ask you to um consider approving our recommendation for our 10-year um long-term facility maintenance plan um this plan and in part of what I'll start with is just a
little bit of information about what long-term facility maintenance program um is and some background and then we'll dig into the weeds a little on what our plan will include so um school districts are required to adopt and approve a 10-year plan annually so last um June
you approved a 10-year plan at that time and we'll do that annually as long as we are part of the ltfm uh Revenue program um after we adopt the plan locally through our school board we will then submit the plan to the commissioner at the Department of Education for approval
at the state level and these uh approvals or our plans are due to mde uh by July 31st hence bringing it forward uh this evening uh to move it on that direction so just two um a couple other points here that are important as we
look at our plan this evening uh for consideration um requirements from the Department of Education state that we must include Provisions for implementing a health and safety program that complies with state regulations and they the plans also must indicate whether District's issuing or has issued bonds
to finance any ltfm funding so um remember those two bullet points later we'll hit those um as we dig into our spreadsheet um and for those of you that have been around education longer than um say
pre25 there used to be different programs uh also known as deferred maintenance or health and safety programs those in 2016 were combined to create our long-term facilities maintenance Revenue program that we uh are part of today uh and these can fund
or ltfm projects can be based out of our oan our general fund or6 our construction fund so you'll see that broken down as well in our spreadsheet today so one other little piece of information before we start looking at
the uh aspects of our plan um there these are um monitored and we we're required to follow uh or I guess there's a set of allowable uses for these um funds so it's a restrictive fund deferred Capital expenditures and maintenance projects that are necessary
to prevent further erosion of facilities and a term that's thrown around is when we replace something like let's say a boiler or a light fixture to use ltfm funds it should be a like for like replacement we shouldn't be using this to improve or um add on or build
something new to your schools so it's basically to prevent erosion of your facilities and and perform your maintenance tasks um other allowable expenditures are used as increasing accessibility of school facilities and safety projects remodeling or constructing single-use restrooms and
that's a newer addition to this uh program not allowed are new construction or new facilities uh or add-ons um Energy Efficiency projects are not allowable either or violence uh prevention or safety or security
projects aren't allowed under ltfm so at tonight's meeting we'll take a quick snapshot of our 10-year plan it is a very big big beast we won't be able to look at every detail this evening um but hopefully you see enough of this plan that you'll have confidence in approving it this evening so we'll look
at our ltfm spreadsheet and you also have in your U materials that were in the board packet and printed for you this evening a copy of a a spreadsheet that includes both the 10year capital plan and the ltfm spreadsheet together so a summary basically of all facilities
related projects over our 10-year plan um on the printed materials on the front page there's also some diagrams they'll be shown here on the slides in a moment um those are including both capital and ltfm so just be aware that if there may be a project that's with
outside of those allowable expenditures it's probably within our Capital plan and then at the end of um the next couple slides here we'll be voting on a a resolution to adopt this 10-year plan so as you can see large spreadsheet uh I want to point out you have a copy of
this in front of you a couple items here so um the first is where the revenue is located that was one of the things that must be included in our 10-year plan on the bottom two rows you'll see the fund balance section
on the screen in front of you I've highlighted where the revenue is listed that will either be via Levy or Aid in that 01 fund so that's our general fund the other form of Revenue is our 06
fund which is a little below that which would be our construction fund and you can see the revenue listed there would be from our bond sales that we completed earlier this school year the other item that was bulleted in the introduction of ltfm was our health
and safety projects must be included in this plan and those would be under category one towards the top and these are all separated by their uars code which is our accounting codes so you can see that's all broken down in this larger spreadsheet and I
apologize it's hard to get on one page so at a glance here's a summary of what's in this 10-year plan over 10 years our estimated Revenue would be approximately 13 million our debt obligations over that span which would be our payments for our
bonds that we sold to finance our mechanical projects um that we just started this year would be approximately 3 million so the projected average annual revenue would be just under a million $987,000 in change within that plan about every year
we're spending about 233,000 on health and safety so just to give you a general idea of what this 10-year plan includes about 750,000 um or around that each year will go to other projects within our ltfm allowable expenditures so when we
see the large um revenues it may seem like a lot but as you Whittle it down and include the health and safety um it does kind of come down to about $750,000 a year that we have in um Revenue to help fund our ltfm projects so the rest
of that Revenue would go towards this category five that's on your spreadsheet which would be more of your um mechanical systems Building Maintenance um in um those types of categories as you can see in front of you here so the last thing just to keep our
near future in sight here I've broke down what our fiscal year 25 projects will be within this 10-year plan and these are projects that will result in a expenditure of greater than $10,000 next year um I also did not I don't believe I
included on here our almost to given our mechanical projects that were funded through the 06 fund so um we have um next year at Hammer complex we'll be updating some irrigation controls at Halverson we'll be uh replacing restroom fixtures and plumbing at Hawthorne we'll be doing some updates to the media
center um and um repairing and replacing some Kindergarten restrooms and lockers at Lake View we'll be looking at doing some uh parking lot changes and repairs at sibi we have some Trees and Landscaping we need to address um um a
handful of projects at albertly high school and then at Southwest Middle School our loading dock is in dis repair and so the timing should be nice once we get through our mechanical projects that are all coming in and out of the building through that loading dock we will address the loading dock at that
point the concrete's just crumbling off and falling apart so there's some of the larger projects for next year and then the last couple slides for you this evening um I think these were interesting to look at as we as we built and put the plan together um trying to make sure that we're allocating These
funds to different categories and um addressing our our building needs um so just shows which types of projects we might be looking at so rofs and envelope will be about 28% of our ltfm funds our HVAC and indoor air quality about 20% interior projects or classroom
projects would be about 18% of these funds exterior surfaces like parking lots and sidewalks 12% and that health and safety portions about 19 % and then other tasks other projects in there that didn't quite fit one of these categories would be only
about 3% of these funds and then this is another I thought interesting diagram but just showing um where the projects will be occurring um and I was just crunching some numbers earlier looking at square footage of our buildings to see how close we were um
and it's fairly close actually so um you can see by building where the funds are going to be um directed over the next 10 years so with that if there's any questions I'd be glad to try and answer those this evening otherwise I ask that we uh move to uh approve our fiscal year 25
long-term facility maintenance 10-year plan yeah Paul I'm first of all this this is very helpful this these tables and charts down here just to kind of condense it I just have one question but as far as the hammer complex goes and the need to upgrade the irrigation contr
control so that wasn't part of the work that was done as far as the field and the so what we're finding is it good question yes um director Schindler we um the current system to operate all the zones at
Hammer complex would take I think it was seven or eight hours and so we're not able to water as deep as we need to in the the optimal times of day and as you know activities are taking place at Hammer complex in afternoons it's not the healthiest to water overnight you
want to try and hit that morning window and so we can't control the zones as best as well as we can so we're looking to replace our controller which will help us water multiple zones with the amount of Plumbing out there so kind of an in-depth answer to your question uh
an upgrade would really help us make sure that our facility is being cared for properly can you yeah um so when we look at our um health and safety those are things like elevator
inspections or um playground surfaces or I'm just looking at my list right in front of me here um pool inspection bleacher compliance um lead and water testing which will have coming up this school year um we have a consultant with IA which help us with any of our safety
projects that we're working on um so there's a very in-depth need for health and safety funds and this helps us Finance those um but those are some of the few um anytime we work with asbest
which we all know is um unsafe we have to go through an abatement process and that can be a pretty hefty cost that falls under the health and safety category um bloodb pathogens and the sort of training all falls into that category too
so as I traditionally will say what a monster to work with and as um your predecessor and you do uh you do a wonderful job I I wish being intimately um looking from my other line of work at different private entities it would be
nice if they had a good plan like this over 10 years and when they combined it back in in you said 15 if I remember too it was it was you just never knew where to put these projects and you're always looking for money uh the only question I have is isn't isn't there a revolving
Loan Fund too if we don't do a bond issue we don't have money that we can borrow at a lower interest rate for these kind of updates or am I wrong well there's there's different financing options yes um but this is funding that if we didn't take part in the program we would lose out on so it's it's a
no-brainer I think all um schools in the state try their best to make sure they're part of it so yeah I just want to thank director Deron executive director Walsh and their work with this it is about addressing the needs now but also having a vision
moving forward because you can't put it off because what happened that just exacerbates any type of of a situation there will be things that come up an example the health and safety director Olson asked about is you Halverson's playground they they had pebbles in
their playground which to us it's it's not uh the same across all buildings so that's something we needed to address but I want to give accolades to director Duran he is out in the field and we are out looking at these different situations and looking at the needs and
it is about visioning that out and intent intentionally aligning our resources to ensure we are having the very best daily experience for our students staff and when our community so thank you for your work on this yes thanks um we now we've been
requested to take action on this facilities plan the 10-year plan is there a motion move is there a second it has been motioned and second it all in favor signify by saying I I
opposed motion carries 70 thank you Paul all right we're moving on to um our budget and uh both the the final budget for 23
24 and the preliminary budget for 2425 I bring those at the same time because you're going to talk about both of them but they are two separate action items yes they are um and the reason we do it this way and needing two separate action items the fy2 budget really
springboards off of the final FY 24 budget so uh it's really necessary to get that approved before we move to fy2 so I will pres be presenting the 23 and again thank you uh chairperson Nelson superintendent Wagner and the
rest of the school board for allowing us to make this presentation it is uh statutorily obligated that school districts approve a a preliminary budget for next year by June 30th so we do appreciate the opportunity but we are
also obligated to do this so starting with the 2324 um you all have a budget book in front of you and that will give the same
information I will want to start off by saying uh there really are no surprises here uh we as you will see here in just a moment uh we're projecting to end FY 24 about exactly where our revised budget was the
reason we do a final budget uh even though we just approved a revised budget in I believe it was March is now that we're so close to the end uh there's a really quite a few things we can really drill down and get as close to our
actual uh there is a lot that will happen between now and really the end of September as far as audit entries and a variety of things so even though we're looking here at June 17th uh we still
don't have absolutes for the final budget but we feel like this will bring us closer so we did we are anticipating about $661,000 more in Revenue than our revised budget kind of a variety of
different things we received a county payment plan that we it was part of actually the um Levy payments that we normally would have gotten last June we got this one in July and the auditor just want us wanted us to restate how we
put that payment in uh their interest rates are better than they have been and so we were able to increase our anticipated interest earnings as the year goes on we get a variety of gifts and donations we don't
always uh revised those budgets but now that we're at the end and pretty much at the end of when we would anticipate getting those items we put the budget to the actuals there we received a couple of new state grants uh primarily the
non-exclusionary discipline Grant and the Minnesota mtss Grant a portion of those will be uh paid in this fiscal year and then incoming fiscal years and then just uh redoing some of our federal grants and
anticipating that we will see a little bit more than than originally projected in in some of those revenues and expenditures and then on the expenditure side you know we could see now that our special services Transportation costs
are going to be uh more than we had originally projected uh the good thing about that those are fully reimbursable by the state so we should see some additional Revenue we had some technology things uh some of this came out of our eser funds um and so those
are paid for by our what you know Co monies Esser funds the the next one TR P special funding this is really an audit entry that is made at the end of the year and we recognize an equal amount of Revenue
and expenditure and the auditor helps us Works work out what this entry will be um I had however had a greater number in the revenue budget than I had in the expenditure budget and they really need
to be equal so this is just TR up that expenditure and then again some additional Federal grant expenditures so when we approved the revised budget in March we were projecting an 11.94% fund balance to end
this year and now we are looking at an 11.98% very little difference uh community service funds again some minor changes just to better reflect our year end totals oh I think I need to why don't you run that thank
you yeah so I'm sorry I should have brought this up earlier so this just Recaps what was in your budget book and the things that I just explained again now anticipating that the final budget will be 11.98% fund balance okay community service some very minor
changes to better reflect our yearend totals uh building construction fund you'll see when we get to the spreadsheet we did separate out the safety construction funds that was based on that bond that we issued uh a year
ago last November and then our new ltfm bonds that we just issued uh and then no changes to other funds so then what we have and again uh we understand that this is difficult to read but this is what we are actually
recommending that you vote on so this is the general fund portion of the budget as you can see within the general fund we have a lot of restricted areas uh funding sources that can be used for um very restricted purposes toward the
bottom the largest line you can see is the unassigned that's where the majority of our operations are funded from and then moving on we've got our budgets for Food Service community service building construction and you
can see on the building construction we did delineate the safety projects in the ltfm the long-term facilities maintenance projects uh Debt Service and um we have one scholarship that falls into what's called a custodial
fund no changes to our self-insured or Health Insurance Fund uh or our opep so we would ask a if there's any questions and then B uh our recommendation would be to
approve this final 2324 budget any questions on the final budget proposal for 23 24 is there a motion to approve is there a second second all those in favor signif by by saying I I
I'll oppose okay we're going to move thank you so we're going to move to the plinary budget and I I'm having Paul present this uh he and Kaylee Grom our business services coordinator controller
really did the bulk of the work uh on the on the general fund budget for next year as we are you know starting to kind of cross Trin uh with a lot of our the things that we do in the business office so with that I will turn this
over to Paul all right thank you um and I must say it's truly a a team effort um between um Kaylee Grom myself and um it's been an absolute pleasure um being mentored if you will by executive
director Walt she's been uh very helpful for myself and it's a pleasure to sit up here alongside her this evening so as we look at the preliminary 2 uh budget um we will do the same thing at the conclusion ask for approval of
the U fiscal year 25 preliminary budget so we'll start out with some highlights uh front loading some information uh before we uh really dig in so one uh item of note is that we are projecting a ADM uh membership of 40 less than we had
last fiscal year so slight decline in enrollment um also noting here that our federal funds decreased by approximately $2 million and um that will be reflected in both revenue and expenditure that will be essentially a wash if you think of it
that way um those are due to our programs our eser programs and our Universal grants uh programs being completed um we noted in our finance committee meeting um this afternoon that there may be some uh Federal program funds um trickling into this fiscal year
and we will reflect that in our revised budget should uh the need be there and then also highlight for this uh preliminary budget is just the 2% general education formula increase for fiscal year 25 all right so this pie chart here provides a little bit of a visual for us
um one thing that I I think is important to note is that our state aid is the largest portion of this pie chart in the form of 80% or approximately 81 uh percent um and you'll also notice the federal funds um decreasing
slightly and our local Levy portion uh of 12% is staying about the same as prior years so that is uh consistent there all right so getting to our general fund expenditures um and this is
uh most significant of the funds here um these uh or most significant items here um one thing I want to U note is that the first line says actual contract settlements uh with the exception of our support staff unit which we're uh entering our negotiations with at this
time but those actual settlements provide us a better prediction of what our um fund balances or expenditures will be so after we've settled we now have those values um also noting our 7% health
insurance premium increase um I believe you were briefed on this increase and approved this increase at a prior meeting um the utilities budget um approximately 5% increase there we noted at a finance committee meeting as well
that with our mechanical upgrades and projects um taking place and the addition of solar in our schools we may see a de you know a less need for more expenditures here um but with utilities increasing at the time um it makes sense
for us to increase this in our budget so that we're not surprised um if those realized savings aren't as much as we foresee so again um we'll reflect in our revised budget any changes that are necessary with that um also listed here in our general fund um increased
property and workers comp insurance budget uh increase of 14% um I believe this was in a board from board update from executive director Walsh in uh prior um last month um so it should be again no surprise um but that is something that we will
realize as an increased expenditure and then you notice the federal expenditures uh decreased by $2 million there so within the revenue and expenditures um those will be um a wash there and the budget adjustments due to
enrollment decline that we spent some time on in a study session in a previous uh board meeting uh those were reflected in our general fund as well okay um oh and sorry I missed the so then as we were hoping um we will see our
projected fund balance here on a preliminary budget of over a 12% so 12.05% in the general fund again another visual here this um will show our expenditure budget uh broken down by our object code so one thing
that we really want to point out here is that our salaries and benefits is Approximately 80% of our um expenditures and um this is similar to as we've had in the past and also um similar to most schools in the state actually if you look at most schools
budgets it's Approximately 80% all right the other notes items to note here so our food service fund um this information our budget's uh really provided by chart Wells um There Our Community Education fund reflects
our tiger Club program changes um and um The Debt Service revenue and expenditures um just support those payments to our debt Services the one item of note here that I'd like to elaborate a little more on is our internal service fund our health insurance um there's a slight increase
in Revenue this is due to premium increases um and those premiums go into this fund um and we've also experienced a decrease in or we hope to experience a decrease in claims um as this year we had a very um High year um out of ordinary number of claims so we hope
that that comes down to earth a little bit or we project that it will it was an unusually odd here so um as we look at these tables um these are what we will be approving this evening so again there's a lot to digest
here um I guess at this point this looks this first page on the screen is your general fund and the next slide uh shows your food service community service fund and note that building construction
fund separated by that safety projects and the ltfm projects as executive D director Walsh noted in our final budget for 24 as well and our debt service fund and there's our scholarship fund at custodial
fund the self-insured internal service fund and our opab so um one other note as we um ask for your approval of our preliminary budget for 2025 um and I don't do you have a slide
for that last one or not I don't think so so the factors impacting oh okay so as we go into that um final vote and we wrap up our presentation this evening just wanted to note that declining enrollment is the most pressing challenge facing our district
um in our finances as a district um and the majority of decline is a result of incoming kindergarten classes that aren't keeping Pace with our outgoing senior classes and um an analysis of birth rates in our county is supporting that Trend so it's important that as we
move forward we continue to adjust our staffing to reflect our enrollment um as we move forward and that's just healthy practice of any school so um I guess at this point at this time we asked to for approval on the preliminary 25
budget thank you any discussion Angie uh just one comment I wanted to say I appreciate that the preliminary budget is is actually if my understanding is Right less than the budget that we just finalized for this last school year so I know looking at
the budgets over the last few years there has been a an increase a large rate of increase in our budgets and it's nice to see it level off and actually go down a little bit so thank you any other comments or questions neiling enrollment f%
is that's based on the incom kindergart as opposed to the formula provides for more aid for seniors than kindergart so is so that that well grades um grades 7 through 12
are weighted as a 1.2 so if the basic formula is $10,000 which it's not um then grade 7 through 12 would actually be $122,000 and grades K through six are
weighted as a 1.0 so yes um seniors are more valuable uh they're not more valuable obviously but they do bring in a they do bring in more per pupil than our K through six students
do yes R just as a followup um on the declining enrollment and that's conversation uh the mayor and I are having with Alita is how do we continue it's it's a three-legged stool you have to have child care we have to have employment we have to have housing so
how are we working as a community to build that forward you know the 18,000 using that as just our as a city as um population it's there's been a shift in terms of of those and aging up and then not having the younger children moving
in so again we have to create that housing and I know the mayor spoke last week at a meeting I was at and positively about some of the new uh not only housing coming in but working strategically with uh the child care and how do we Sol work collaboratively to
solve this so we have to really get build our families um support our families where they are but also recruit our families in any other comments or questions I'll just um just to confirm all under salaries that includes all of
the uh settlements the bargaining unit settlements and and also the proposed superintendent salary of 3.5 okay all right um I would entertain any other questions or
comments I would entertain a motion to approve is there a second second all those in favor signif by by saying I I all opposed motion carries 70 thank you very
much I'll use Neil's expression having exhausted the agendas uh we would I would entertain a motion for adjournment move is there a second second all in favor I motion carries
thank you everyone