we go start good afternoon uh today is whatever day it is wait a minute sorry today is February 18th and this is the finance committee meeting and seeing that we have a quorum I'm calling the minute to the meeting to
order and the first thing I need to do since we're conducting the meeting virtually is make sure all everyone can hear and be heard so I will call out your names as I see them on the screen and just indicate whether all is well in
terms of audible Andy I'm here uh councelor hanii present Bernie present Bob present present tom present great and I see we I'm I'm
getting a message from ammer media they they'd like a moment if you don't mind okay we're waiting for Alicia and any case so melitia I shouldn't proceed while we're waiting for emis media yeah
they're they're trying to get their um live um thing started okay they're good to go yeah I've called the meeting to order so we will proceed now that emis media
is connected with us um we have an A posted agenda but there are a few there is at least one change on it it had listed the second quarter financial report and I Melissa that report was not ready for today correct right well I
actually um just just finished it like a half an hour ago and I just found a a typo in it I'm happy to um review it with you guys and then put it in the packet um to follow up next meeting or it's entirely up to
you um I will see what the committee's preference are I see Alicia has joined us Alicia can you let us know whether you can hear and we can hear you yes thank you Kathy welcome um what what is the committee's preference would you
like to see it on the screen and put it in today's packet or wait for two weeks anyone anyone can voice voice own an opinion if there's nothing urgent we can take it up later after we have all the chance to read
it okay you know I'm not seeing you know the other Financial item we have is um the referral to us of the banks Community Center um renovation and various items and then we have uh the
revised budget um Bernie you had asked when the uh the other meetings met if there was a revision on the budget document that you'd be able to see it so I had Melissa post it in this um meeting for finance
committee I believe we also posted it for for the council so it is in the packet if anyone has any questions on that I'm not seeing it on the finance committee
page P missing I'm seeing what am I seeing I'm seeing a budget projection on a BCG yeah that's that's that's the most up to date projections okay fine thank you so for those who hadn't haven't seen
it before um both would you like to see it on the screen and are there any questions I mean the big news was by adjusting some of the revenue streams and some of the expense estimates that we the conclusion was we could do a 3
and a half% on operating budget that's I guess the shortest summary I can do of major change on it do you want me to put it on the screen umy again you know I'm conscious of some people have seen it already um Bernie
would you like it Bernie and Tom would you like it up on the screen I I have it in front of me here I I have another screen okay I'd appreciate seeing it on the screen if it could be posted sure sure let's go let's put it
up do I have the right do I have the right screen up yeah yeah and it's right near if you can make it a little bit bigger and then sure and I think the main things Melissa's I don't know whether I summarized it appropriately but just so
for Tom and Bernie actually for anyone who wasn't on when sure so I can walk through it real quick um so um so with I went through each section uh last time again
and so um you know I started with the um property revenues and so you can see that the the total increase in the property revenues the the base property revenues is 3 and a half% um and the reason um that it's higher than 2 and a
half% is driven by New Growth that was has been certified since um the end of uh calendar year 24 and for fiscal year 25 you can see it's um $1.2 million so
um that that's what's the driver of making it more than the 2 and a half% the other big um uh driver for the um the increase of the overall 5.7% is of course the
estimated um debt exclusion which will put in the actual amount of the debt exclusion when when we get to um when we get when we finalize those numbers but um the uh you know this is amount to be raised
um in the taxes that can only be spent on the um on the school so um that increase is that that full increase of five in point 7% is not available for for all um it's it's for that specific
project and then um you can see that in the local receipts um in motor vehicle um hotel motel excise and um investment income we tried to push those receipts
to be a little more um aggressive um or less conservative I should say than we have been in the past um and that's um a significant increase over last year's local receipts um
estimates um with an 11% increase over the uh of of last year's budgeted amount um and then state aid went up um a little bit about 2.8% um but you'll
see further down in the um expenses that um un unfortunately so did um our assessments so that becomes more of a wash in in the um our our net increase to local receipts is less than 1%
overall um when you when you adjust for the assessments um other financing sources is um Remain the uh pretty much stable and um you know the increases are built into expenditures we have coming
so like ambulance went up slightly but we're also buying um well we have projected to buy an ambulance in fiscal 2026 that that will be part of what goes before um jcpc um you know debt for um Enterprises
and CPA is predetermined by those committees and this is just where we uh showed that Revenue in and expenditure out further down so each of the uh expenditure groups went up three and a half% um the
the reflection of the um Regional School going up by 55% is because we included in the base as part of our increases this um 3.5 um as part of the base and then put 3 and a half% on that so those two
numbers added together is what comes to the 5.5% increase for the Regional School District um in capital budgeting um we um the part that we we uh look at here
uh for the um 10.5% increase is the um is the regional assessment um our current debt service um our short-term Debt Service and then everything else is Cash Capital
Money can move in and out of these four lines and that's all part of this 10.5% which is based on the um the tax base from above the 2 million for the schools again separate tax revenue for that
separate expenditure for it's not part of our 10.5% spending um and CPA um money spent on um debt is um separate tax income spent
um separately and not part of the 10 point um .5% of this this right here is the important number to look at the 6.7% uh or 6.7 million um
of capital um expenditures in the general fund um miscellaneous our retirement assessment came in um pretty good it was only a 2.5% increase once we um costed out all
the um expenditures to the different Enterprise funds and as um in comp in um in reviewing the guidance from the budget guidelines the uh OPB assessment
has been budgeted um 600,000 flat same as last year with no increase from um the prior year and then um unappropriated uses this is here where you see the increase um in the
um state aid where it's been offset we had increased by 500,000 in state aid and now the assessments went up by 400,000 giving us about I believe it's about 117 net uh difference in the increase and right now we're projecting
a a small uh surplus of of 36 ,000 that's just um you know as estimates on the um local receipts which you know will given um we will tighten up when we get a a better
number um or maybe changes from state aid so that's just the summary of that report there are any other questions uh yes I see Bob's hand is up and I also have a question yeah I just had a question on how the debt exclusion
is is going to be in know work um what are we are we going to estimate how much money we need over the next X amount of uh time and tax uh raise that in the in the taxes in the debt exclusion or are
we going to set up a separate um you know stabilization fund if you will that we would put that tax revenue into and then draw down from it nope nope so the way that debt exclusion is is that we have to put on the tax bill exactly what
our payment is and so we when we um part of getting our tax rate certified we um we we enter in our debt schedule as the debt but right now we haven't we haven't borrowed well we've borrowed a small amount of it but we haven't borrowed the
second round and when we know the exact payment of the second round then we'll be able to put that in so right now it's a it's a placeholder as a an estimate that we've worked on with our financial advisors but um we are not allowed to
tax in front of that at all when we have the debt and when the debt is due is when we're allowed to put it on the tax bill okay thanks U maybe I can follow up on that but I have a separate question I'm just looking for any other
hands so Melissa I understand it because on the elementary school building committee we've seen a a flow of expected expenses on the construction where as I understand what you'll be doing is you're not going
going out initially for the full amount of what will be the town share um you're going out for it as you anticipated um you know which is which is why we're seeing if when you had the four years out we saw a different amount for de
debt exclusion in each of the years is that correct right so we're as we need it we'll borrow it um and you know we may um move up that borrowing in advance a little bit as the pro I mean it's it's
it's not a good idea to borrow too far in advance of the construction um because there are penalties that can be paid um you know if you if you borrow in advance and hold on hold on to funds but um as we know that we need the money we'll will borrow it um and the only
reason to sort of decide to um borrow more let's say um in the coming months um instead of borrowing say like I don't know it mean it's a hundred
million project right so if we're going to borrow if borrow $15 million um already if we borrowed another 20 tomorrow um in anticipating that we're going to spend a a bulk of
our our funds really quickly then we could do that tomorrow or we might say well you know what maybe we should borrow 30 million um and then only borrow the last little bit at at the end because maybe interest rates are rising
so that's a conversation that we'll have with our um financial advisor is it better to borrow early than late and how quickly are you spending the money so that's you know we have to look at the the forecast of the cash flow forecast of how quickly we're going to need the
money how quickly we're going to spend it because we have to spend it um at a certain Pace based on when we receive the money from the borrowing and then we also kind of want of if interest rates are on the rise we would like to lock in
now so those are the um conversations that we're having with our financial advisers right now so um that I actually have a meeting um in in about an hour so I'll
probably um cut get off this meeting a little early today so that we can kind of have those conversations about what the timing is of of the the best time to to do that but we'll see those numbers change as we have more definitive information and as we make the decisions
on how to stagger that um borrowing or to um borrow more aggressively ba based on market conditions thank you Tom Tom do you have a follow up on the same item because I have a separate I don't want to change the topic so no it's not on this
topic okay so while we're on this page Melissa um can you explain to me why Debt Service current drops precipitously and I'm comparing it to all the schedules we've had it looks to me because we haven't put it in we haven't
put in any of the the debt that we're going to borrow for next you know what I mean like what's in there is what's actually outstanding not what not what we're going to borrow for for for the coming projects that are in so it this
is a different way that noting it than because before we even though we haven't B borrowed for the Jones library for example it always showed up because we had appropriated money so we're I think this is different than we what we've
done in the past no I mean the the the the debt for the library would be would be in here but see what it the like I was saying these four numbers here highlights weird but these four numbers
the um region the current the shortterm and the cash they're all one number so as as that 67 is is all that we have and it's either debt or um it's
um or its cash capital and because the library project you know we haven't we haven't borrowed for it yet because we haven't started the project yet uh that may change next month it might
change in a few months and then we would put that in if we were going to borrow for it but if we're not going to borrow this year for it there's no need to um that that money is available to do other things with so I I can talk to you separately
about this because it seems to me we've shifted a bit when I'm trying to crosswalk it with the tables we had at the end of last last year for the capital Improvement plan and where where do some items show up and it was a combination of projected versus um not
projected so we're not having it in the projected line either so we were work we've been working with those on literally how much have we not authorized yet um in terms of cash so I don't want to press this up I it makes
total sense that the the total doesn't change but just this sense of how much do we have to spend spend that we've not already committed to something else even if we haven't started paying for it those used to show up as subtracting out
what we could spend in cast Capital right but if you're not going to borrow in the current year then you're subtracting it and not being able to use it correct and and then and and you are shrinking your cash available in this
year and therefore less and you're 10.5% right so I as I said I don't want to prolong the discussion because I'm trying to look at it versus when the capital expenditure has been less than
projected for two years in a row because Jones didn't happen and we were carrying that amount of money and so it was it ended up as not being spent um and this year 2025 will be the same fiscal year 25 will be since we haven't yet done it
it we were carrying it so I I just I'll talk to you separately about how we show it with within jcpc yeah Tom thank you Kathy um Melissa this is a I I really appreciate the layout it's
very clear and helpful um and I have a question I know that we we have a different item of the second quarter uh review but I guess I just wondered what's most interesting to me on this is is 26 versus
25 and to the extent that there's anything that you know of at this point in the year uh that you're reforecasting to be substantially in any way different from that Center uh Violet headed column for for the 25 budget I guess I just
would love to be reminded if there's uh if there's anything that subst changes the trajectory of change for for one of these items so I mean forast so you mean in the revenue Parts either the revenue or the expenses is
there are there items that are that where that you're currently forecasting to be substantially different uh enough from budget that it would um change the context of the 26 projection in terms of the the degree of change so so one thing
that you know has come up over and over again so I might as well and it's it's going to show in that when you read that quarterly so I might as well talk about it is that the interest income is is much higher than it has been um projected uh even in in
fiscal 2025 and that is why we have um increased the um the projected amount to to 500,000 that being said I I do believe
that um we will close um fiscal 20125 with sign significantly more than that 500,000 however um a big portion of a big reason for that is the amount of um
Capital that we are where that we have funds for that we're holding and the projects aren't moving as fast as we had anticipated for example the
um the school project so we like I said we had borrowed for this school project last spring and that construction that first Construction Bill um was first paid um in January so you'll see that we
have so we have that $15 million in our coffers that our treasur is investing and um you know we're we're realizing some of the gains of of the market in that as we spend that down I mean we
spent like in one week we spent a million dollars on that construction project so that that kind of pace of spending the money is going to move really fast and then it will deplete those reserves and so while that investment income is significantly high
for fiscal 25 I look back first further than that and if you can um I did do a look back um 20 years and we had never been above 500,000
um until we got to um 2023 so so that's why I'm I'm leaving it at that sort of middle range number and um and and hoping that you appreciate that I am I am pushing my comfort levels and that I
hear you that yes it is going to be higher in 2025 and we probably will have a surplus in that line item in 2025 but not so much that I would I I personally would feel comfortable moving this number any higher than it already is
okay um and I will say the other big factor is that we've done a couple of um um Appropriations from free cash that you're aware of um at the council well maybe you're not Tom but at the council they've done a couple Appropriations um for
um operating budgets um particularly particularly into the sewer department um and that budget is um is is significantly ahead of schedule and a a lot of that has to do with the
fact that they have a um something called sludge that they need to dispose of from the way wastewater treatment plant and the cost of doing that has risen significantly and they asked for a large appropriation to cover the cost of
that for this year so that that budget looks out of line and so that budget has been adjusted with with that Council vote okay thank you I appreciate it Bernie um a little bit of a loaded
question um the money that's been set aside for projects that is now being invested and we're earning extra interest on that's Town money correct yes so um right so um general
fund Capital project is is Town Town money um but you know we do hopefully we'll start spending the money really quickly because in the in the instance of um borrowed money there there can be
penalties Arbitrage penalties for um holding yeah too long that's where he's going that's where he's going to none of that looks like Arbitrage I hope we're we're cutting it close but I think we're going to be okay okay and none of this is federal
money no well it was um so we had um the arpa money in hand uh for um for for a number of years and so those those those monies um we were
investing until until we spent it okay but in terms of at least in terms of arpa if we've earned money interest on our arpa money that we're holding we don't have to return that to the feds no that um Grant did not work that way okay good that was my
other some some grants do you are correct I know some grants do because I can remember getting a nice nasty email from the FED saying hey you know you put this money in a an interest bearing account give us the interest back um so
so yeah all right so there's there we're we're we're careful about not getting ourselves trapped into Arbitrage and uh and this is this is basically Town money that uh we don't have to worry about any
state or federal um tis yeah Bob yeah Bernie just so you know um the arpa money was different Federal money than than what you typically get um so we were allowed to you know hold
the money put it in an interest bearing account and take advantage of the interest whereas normally with federal dollars you can't do that yeah I I I I that was my basic understanding so it's more you know checking my own beliefs
that than anything else so I'm looking for any other hands we actually segued by talking about this we started to talk about what's in the second quarter report that we haven't seen yet even though it was offered to us sight unseen in the packet so um I S
we'll make that the first item on the agenda for the next meeting but okay you know to to talk through as many of these issues as people can um grapple with the numbers um including you know where
we're getting where we've budgeted for but not yet spent which is what but I understand um why we're getting these high interest returns you you gave us one example of the school and there may be a couple others that it's it's not sitting over
in our our St stabilization fund or our Capital repr preserve fund this is interest on other items any other questions on this then I think we can stop screen
sharing and I see we have minutes we have minutes to approve but only five sets were actually reviewed but the other major item is the referral To Us by uh the council for the banks
Community Center and I see that Bob parent and Dave Zac are in the audience so are people ready to turn to that and then we'll turn to minutes afterwards yes yes so Melissa if we can
bring both Bob and Dave in and maybe Rob Rob MO is also in the audience I think all three of them have worked on this project so I we're basically turning the mic such as it is on zoom
over to whoever wants to start start off um we we had a brief PR presentation at the council about this with some summary items on charts but we had not yet seen layout we had not let seen the full cost
estimate for the project um and some of the thinking behind it so I'm not sure who is leading on this discussion Dave Bob Rob um or any combination of you but
the two of the finance committee members are not part of the council so I think basically you should lead off with um however you want to lead off so so I'll start so we did make the presentation uh a week ago Monday do you
want to have you want to redo that presentation Kathy I don't think I well unless other members want you to I think we'd like to get into the detail that we didn't have when you did the presentation and what would you like to see you you
have the document what would you how would you like us to proceed I think there's a summary set of charts that describes what is in the total cost um that is a presentation there's a chart table that shows you
what the items are and then I don't think and then I don't know how many others had a chance to review this I got to look at some of this last week as we were deciding what additional items would go in it so the general conditions
of the the the the maps the systems I found interesting and I have questions about the overall project and components of it so maybe the best thing would be first to get a presentation of what the components are that add up to the total
okay and just so everyone understands this is coming out of arpa M so it's it's not part of the cap in fact the capital plan has never had bangs on it at this level at all okay so one of my questions yeah so um yeah so Dave and
Rob and Bob do you want to get your cameras on so we can have a conversation it' be helpful um if you're if you can do that um I'm not certain we can do that oh okay
um I'm not in the meeting oh there so they got they came in through the audience link it looks like um if they're promoted to panelist instead of just allowed to talk they would be I just promoted them okay so yeah so
just to frame this a little bit so this is while this is considered arpa money it truly isn't arpa money it's the request to the council and the financial order to the council is an appropriation from free cash so this the request for free cash the argument being that the in
if you recall what I reported on at your meeting a week ago the in an effort to protect the arpa funds that were unspent as of December 31 uh and that we were supposed to be allowed to spend over the next over the course of the next year or
two uh under the previous ad Federal administration's rules about arpa we were not confident those rules would sustain into 2025 so we took proactive measures to protect those funds by allocating them as Revenue replacement
Revenue replacement means that it will show up on the accounting as as an as a uh excess money in one of the account lines I think we put it in health insurance just to be safe um and then that'll fall to free cash come June 30th so the appropriation request to the
council which is what you're acting on is uh $2.8 million from free cash um and I think one of the things um uh why this um now as you know one of
the council's goals for 2024 and 2025 was to address the needs of the senior center um and so since we had arpa funds that were designated for this type of activity um that could be utilized legitimately for this that's why we began working in this
direction um in terms and when we got into it more deeply and Rob and Bob can talk about this in a little more de more detail uh we discovered that a significant amount of um work would need to be done if there was going to be any work done on the senior center is going
to trigger all kinds of code uh and life health and safety um improvements to the building so when we got into that piece of it we discovered that that was the bulk of the funds that we had available in terms of arpa so that sort of frames
how we how we got to this point and so um we can get in more detail about and I think maybe starting from ground just Baseline like what did how did you go approach it and then um how we came to the this
recommendation whoever would like to take that on I guess I could start since Rob spoke most of the last vdl pick up the beginning of those me anyway and certainly feel free hopefully you can hear me okay with mask um half the building department has F right now so
we're trying to not spread it any further than we have to um so like any project we like to start with a plan start big take a look at everything first and then scale things back to the to what we can afford to do
and and what we decide is the highest priority so where this project started was a needs analysis uh the town retained an architect for and again Rob spoke to much of this at the uh full Town council meeting last
week but we retained an architect who also retained a senior center consultant uh the architect uh EDM interviewed each one of the Town departments one department at a time so as to be able to get you know sort of their independent
objective uh feelings and ideas regarding what their needs of each department were um they compiled those needs into one of the documents I believe that have been shared with you um based on that
document we then asked the architect EDM and this is all happening over a period of just a couple of months it all happened fairly quickly was to take a look big picture schematic design level what might it take to meet those needs
with or at least as best we could within the building that we had with in the bank center and that ended up in a overall schematic design concept and an overall budget that was much greater than
uh we could afford to do we then said okay what needs to be done first and it was a became very apparent that because of the funds that have been invested in the building in in the recent past and these funds that we are going to trigger
the need to upgrade the building from a code compliance standpoint a number of things uh would get triggered Ada accessibility uh sprinkler system requirements um and upgrading other mechanical systems
that are necessary to serve the building as a whole to then be able to serve some of the individual needs of the users of the building um so that's sort of generally how we ended up with we ended up um I
don't know Kathy one of the items that we uh provided was the presentation that we made to the town uh departments within the banks Community Center is that can be that load up that's a good one because it shows what's in it and
what's not in it sure sure so my words up to this point sort of talked about how did we get to this point and this is the point that we're at now right now and we're requesting uh authorization forun fing
for I'm off by just one second Melissa can you share that document it's it's called bangs Community Center what's the name of it it's presentation to bangs department is the name of it it's that was item number
11 item number 11 okay that's it so working with our design team we made a point of trying to keep people up to speed recognizing that sometimes there are different needs within the bang Center and sometimes competing
needs within the bang Center so we we tried to share information um as it became available to the group as a whole so this is a presentation we made I believe was November 21st to the group as a whole um and kind
of laid out where we are today um so who is control of this is it do what I just want to step down to the next page okay so the current project that we're
talking about right now um has these four items and as the base components of the project and then the item number five would be additional items that we would Implement uh subject to the results of the bids and the availability
of funding using add alternates alternates as we had for instance similar to the approach on the track and field project recently um so the first item is a new sprinkler system across the entire building the
building is not currently sprinkled uh sprinkler um the second item as you can see is the fire alarm system upgrading that system to a fully addressable system which is required by code these days um the building in all
the town buildings were subject to an accessibility review done that was done a couple of years ago and there were a number of shortcomings identified in this building uh from an aab and ADA compliance standpoint um and that's what you see in
this item number three and then one thing that came across based on input from all of the uses of the building is there's a number of heating and and cooling problems throughout the building so that was an item that we we wanted to try to address and address because it
really you want to address those things that happen above the ceiling Behind the Walls before you think about making any improvements to the ceilings or the walls or the the finishes ultimately of the the fittish space so you kind of have to knock those
things off first before you can then dig into some of the other improvements we then looked at trying to identify because we knew at this point we weren't going to have a lot of funding available at some relatively small scale improvements that might add
some benefit to some of the users in the building and that's what you see as item number five and we can look at um in a little bit more detail and before we jump off this I don't Rob do you have anything you want to add here or am I jumping into this okay no you're doing you're doing
great thanks good yeah I'm not used to the first time I've tried to make a presentation with the mask on so it's a little bit different um so what you see here is the basement level plan there aren't
any proposed improvements um in this space planned as part of this current phase you know the thought is there can definitely be future phases and that we want to set this building up to be able to be um improved in the future we don't want to do something
that is you know gets in the way of future improvements or doesn't have the future improvements in mind uh the next slide please Melissa so we we can move up floor by
floor this is the basement level obviously you can't on this plan you can't see the sprinkler system you can't see the F alarm system you can't see the the the accessibility improvements those are all happening across the entire
building so the alternates I I spoke about um one of them one of them that was most appealing to be implemented by the senior center would be to move the um Health Department from the first floor up to the second
floor by doing that that would allow the senior center to be fully located on a single floor um and allow them to um create a conference space as well as a a fitness space on the first floor and that's the alternate that you see on the
top right there um let's see another item that was discussed was um let me see I'm just it's breathing and speaking is not quite as easy with
the mask as as it is without a mask on but is down at the first level of joining the multi-purpose room there's currently the nurse's office located that that space there's a strong desire to be able to have a restroom facility
adjoining that space um whether um it would be in conjunction with our kitchen upgrade that might happen in the future or not uh there was still still a strong desire to be able to make that space work better by having a restroom facility directly adjacent to
it uh let's see up on the second level there was a desire to provide some additional conference room space and that's what you see here circled as an alternate um and this as you see in this layout shows the health department moving to the
second floor um that does as I understand based on input from the health department and from press create some challenges for them um but that is what would have to happen in order to allow the senior
center to be um located on the first floor as you saw in the previous slide if I can jump in there so just so so these are not the this is what was presented back in November we've gotten substantial feedback from the users of the building since then so you know
there's been some other mod options that have been developed with a goal being to get an exercise room for the senior center uh the the health department has expressed an interest in staying on the first floor to promote accessibility to their services so there's a lot of things um in terms of what the desires
of the um the people who occupy the building are still are are they're they're they're conveying to us you know one of the the significant pieces of this project that you don't see because it's happening behind the scenes is the HVAC improvements and I
want to explain those a little bit um we spent a fair amount of time looking at the hva system and looking at alter at Alternatives in terms of how that system could be improved and and and um create a system that would be serviceable in
for the next 20 or 30 years and we did learned a lot of things about the existing system uh one thing that we learned is that the existing system particularly the duct work is kind of a patchwork right now it's been modified and cut into a number of times in the
past and as a result of that happening the system isn't working as well as it should even with the old equipment that's there that that's part of the problem that's part of the some of the things that need to be addressed through improvements to the HVAC system is to to
get rid of some of those Patchwork type of modifications that had been made over the years um let's see I'm just trying to trying to think about where else your questions might
come from I don't know if you if you have any questions or any specific items you'd like us to respond to uh Andy and and I think it would be you know just so everyone know knows before this set came there's a general
there's an assessment of existing conditions report and I'm not sure it's in the packet or not but it was looking at some of these issues about airflow and duct work um and then there was and it it I just checked it is in the packet
the um overall costs because we're we're looking at a phase one right now um and some schematic so I will ask some questions about those after I hear from both Andy and Mandy um
Andy okay well I'll ask my question and add one other thing to just throw in the end uh my question is about the swing space and uh what space were you thinking of using for that and what are the
economic cost factors that um we incur because of the need to use swing space could you clarify what you mean by Swing space which space are you referring to on the page that's right on the screen
right now number three swing space usually it's my understanding is is that uh we it's it's when we have to find Space outside of the building because there needs to be um construction going
on in the the building that uh doesn't allow all services to be offered uh within the building itself so but I um if that that definition doesn't apply to this particular project I just was trying to find out what is meant and
what are The Economic Consequences thank you I I understand better now um the swing space that we're referring to is is within the building itself uh we don't anticipate the need to move people out of the building buing
but the concept would be to phase this project or to to to I don't to call phase it but but have this project implemented in a manner such that um when necessary staff could be shifted around the building on a temporary basis
we would start this project off with space on the second floor that is not currently fully utilized so that would be U that is available today as swing space um that would Ely be fit out and used um as I indicated by the health
department moving to the second floor adjoining Crest and shuffling press in the health department around if that is feasible um but that's the swing space that's being referred to is having a starting point within the building that we could Shuffle people around while
construction is ongoing um and again starting with the second floor so would not invol renting space and the move would be minimal cost because it's within the
building uh the other thing I was just going to mention uh for the record is that uh there was a one of the U things that we received was initial um layout of the building or current layout of the
building and there was a misspelling of meanti a couple of places in there and just not if we're going to continue to use that as a courtesy to the Mandi family to make sure that gets spelled correctly but thank
you Mandy thank you and thank you for the drawings um and all of the new information that came with the drawings um I have a question regarding the deductive alternates on the cost estimate they are labeled 1 2 3 4 I'm
curious whether there is any priority order I'm not sure this is the priority order but that's why I'm asking is there a priority order for the deductive alternates if there is um money available and also are there any
deductive alternates that must go together I ask that because I look at um if you create two new restrooms near the large activity room you've lost the nurse's office and so if you would only have enough money say to create the
restrooms near the large activity room what's the plan for the nurse's office if you don't do that one too so are there some that need to go together others that don't um and is there a priority on what you would pick for
those uh to the last question um there is no priority set at this point um different users when the building may have different preferences regarding what they would like to see done first or last um and that's part of the
challenge of this project is that you know there's a lot of things happening within the building at the same time and sometimes some conflicting needs and wants within the building um so there is not we have not established a priority at this point um to the question of the
nurse's office that would have to relocate the second floor along with the um Health Department unless I'm wrong Rob so feel free to correct me at any point to I uh I I don't have the Hands-On understanding of the working as of the building as as well as some
others might but um in general we don't anticipate any the we we think these alternates are largely Standalone but they have different impacts U particularly again the the one that we show is number uh let's see number three right
now has the greatest impact because it forces a health department relocation this is item number 12 m if you want to put it up the one that Mandy and Bob are talking off of I'm correct Mandy right the one you
where you see the the list of so people see what one two three and four might look like there that's that's the document Rob did you want to address the U I think the nurses would go I yeah I I think you know I think you know as he
stated you know we would you know attempt to use any of the the vacant space for any temporary Arrangements that are needed but as as Mandy pointed out you know if we if we wanted to move ahead with the restroom at the large activity room we would in fact have to
first do the nurses station off of Room 101 as our would that would become our number one uh alternate uh just so we can move into the our our Maybe preferable alternate of creating the bathroom at the large activity room so
those those do have to happen in that order uh for the completion of the project thank you other other questions before I get to mine okay so so I'll jump in um um I
have have a overarching question on um when I looked at the existing conditions and they went through the various uh uh functioning systems there was no mention of roof so I wanted to know because at
one point in uh the jcpc discussion we've got an allowance in the capital budget for a number of years of 500,000 each year and bangs roof was one of the things that was flagged as potential needed work on it so did we look at roof
is just a basic question and I'll rattle off on these then I'm I'm struck by what I think I'm seeing is that we're really not with this expenditure getting any expansion of the amount of space seniors
have with a maybe if we do this exercise room but right now it's not an expansion it's mainly working on systems so my my other question my other question in reading about the systems is it seem like the
airflow so Bob you just spoke about the duck work being Patchwork but in the report on what's Happening is there cold spots and hot spots in the building and could you correct them by putting many splits in the area which would give heat
humidity and uh cold air and circulation at a lower cost than the 2.3 million that is in fees one on MEPS so it was a question on could we lower the costs because just so the total cost of
everything that was looked at is verging on seven or8 million and we've got something called phase one it's not clear to me that we've got a phase two in in our capital budget so I just had a
question both about roof Mini Splits and then to what extent are think elements that are in this project there is in the estimates the schematic design estimates it has uh a fairly large amount of money on
Windows over in the capital request is $175,000 for bangs Windows would this expenditure offset the cost to the capital plan no longer because it would address whatever the the the windows
issues are so starting out with roof second Mini Splits and then do we offset some of the alternative calls Bob hey um Kath I I need to get off I have another meeting at 3 so I've
I've made da of host um but I my I'm gonna stop sharing so you've made who to host I've made Dave Zac host but did is Dave still here I thought I saw him leaving too Dave is
here I don't have access to all the documents do you want me to make Kathy host instead I would make Kathy or is Holly still here if you if you make me host I yeah have if Kathy if you have other questions that regard regarding
calling up documents sure make us both yeah you know co-hosts and then Kathy can call up a document she needs oh so I I can't because I made you host I can't um I I can't make other people host yet so if you want to give it give it away
yeah I apologize this works Melissa you've got me on as co-host so this is gonna work okay thank you got you sorry thanks Melissa no worries so I'm not sure on those documents that um the the the existing condition document I don't think it's in
the packet but the schematic design that has the line for Windows in so my my question really is about is there a way of lowering the total cost of this because we're not getting a new heating system we're not getting new boilers
we're not shifting off of um fossil fuels so I was looking for a way to lower the cost with thinking that some of this money could go into and I come up with some other ideas of using the money but in any case um it
was I was just struck by we're not getting a lot more space we always talk to about this a senior center but we're not getting a lot more space for seniors um and and we're doing systems on bangs and bangs wasn't on the list of major
capital projects until now so roof Mini Splits is an alternative to redoing the whole ducting system and does Windows if we made those spending on in this project would we free up some of the
money that was slated to come out of capital so Bob if you don't mind I'll give it a start um yeah so uh the root uh one thing I want to mention is that we are in the middle of a facilities conditions assessment for 11 of our
buildings uh with an outside firm uh and and we're looking at identifying a lot of these issues to help better inform Capital planning going forward that's not complete but in the draft form we do have a little bit of information about the bangs roof uh in their way of
scoring and rating systems uh the the roof is broken up into uh a couple larger areas of flat roof mostly and um range in uh kind of the mid-range of its conditions
so what we're what we're looking at is a roof that doesn't have its full life left to it uh there are recommendations that are looking like in the six to 10 year range and then longer term recommendations so we want to investigate that further before we look
at the possibility of adding any significant equipment on the rooftop uh we don't know of any major problems with uh the roof condition uh or actively addressing it um you know that that line
item in our Capital plan is is General to roofs on multiple buildings and we have multiple buildings that need roofs uh this one may not be the priority at the moment for that type of of funding uh so we're continuing to look at that and we'll we'll um want to look at that
in the future before we add more equipment uh switching over to the the systems um you know mini split system you know has certainly has its advantages if we were looking at you know one uh room at a time or or one
location of the building and trying to increase comfort and and usage uh it's not what we're looking at for long term for this building it's it's not the right system uh you know just besides the aesthetic uh disadvantage of having
30 to 50 uh pieces of equipment either on the ground along the side of the building mount it on brackets or if we're able to fit fit it on the roof area um you know Min splits do not provide ventilation and one of the major problems in this building is ventilation
and and I know not all of you read the report uh but if if what you'd see is that some of our rooftop our rooftop units are not functioning year round because they're not designed to they don't they don't actually heat the air that's being brought in from the outside
to provide a comfort uh a better air quality in the building and therefore they're shut down because they create cold spots in the building so it's one piece of a problem with with the entire HVAC system as Bob mentioned there's multiple areas where duck work needs to
be uh significantly uh reworked and somewhere just minor adjustments are needed uh but basically all the pieces of equipment need to be addressed in one way or the other and the major rooftop units would be cha through this project would be swapped over to um ones that
provide the right ventilation uh and and uh humidity and temperature uh adjustments to the air coming in and coming out of the building uh to improve and make u a a more comfortable space uh to be in uh and and also be of heat pump
technology which is it taking us to a step closer to where we ultimately want to be when we address the central heating plant uh we have already identified a potential uh partnering of a project with with this one through a a
significant Grant opportunity that's available uh for decarbonization that might uh be able to address uh removing the building off of fossil fuels you know we're looking at that aggressively with the design team and hoping to have
a design that we could uh get together for a next round uh potentially uh to to to seek that that funding and couple it with this project um there are no windows in this project uh the the the
glass and glazing and what's referred to in the window categories is all interior work it's uh the storefront to uh the senior center area to uh provide a better openness to the senior center
activity areas and does not address the the building envelope Windows uh that we are uh hoping to pick away at through our Capital plan so the $175,000 is a uh is a capital plan item
that was increased from you know I think it it started back in 2018 when I started helping out a little bit in facilities Department uh there was a $60,000 request that was funded and and you know realized quickly that didn't do much so the the
$175,000 request in the capital plan was intended to uh replace the windows in what is now the senior center uh primary Loca uh space not any of these potentially expanded spaces but really
one portion of the building uh and and that's not included in uh the uh renovation phase being proposed here in in this uh request so that's so when I saw a glass it wasn't Windows is what you're telling
me it it's not they they I I know it says Windows uh but if you read the if you read the the finer print it's describing a storefront that references the proposed plans and that's interior uh and if um you know if we
come back to the proposed layouts you'll see that the uh the there are some storefront proposed uh along the main Corridor uh of of what is now the health office and the first portion of the uh
Senior Center and that is and then there's some more up on the the Upper Floor as well can asked Rob if if we thought the windows needed to be replaced in in the senior center is that that was the one
in the general condition summary that gets the too much heat too cold kind of is is that partially faulty windows that they're not uh triple pained that they're not providing uh insulation sure it
contributes to it and we actually did ask the engineer that so um you know when Bob was describing the the design team here we have a you know a uh much of this was uh work with uh EDM and uh
their mechanical engineer team uh which is another subc consultant to to EDM and you know that was discussed and uh we guess I guess the the recommendation from the design team was that yes it's important it needs to be addressed but it didn't significantly change any of
the uh sizing any of the uh um approach to getting to where we need to be and the system as they are designing it would function uh without doing that work on the windows at the moment although we do want to work towards that and there are some things
that could be done uh you know with with uh reflective film you know to help uh certain spaces uh but we we didn't look at closely at that thinking that we'll move ahead with our our Capital plan and continue to address envelop issues in
the building the biggest issue because we asked about it relative to Windows and losses and gains of the windows is the orientation of the building the way that the building is oriented relative to you
know the Sun and and shady areas and then that is something that we can't change we can only address that through moving air inside of the building um moving warm air when we need warm air and moving cool full air when we need full air uh because we're not going to
relocate the you know the building orientation Bernie yeah I'm I'm frankly not surprised over the uh the first four uh uh the the four improvements that you you've tagged here they're they're pretty basic um and I I agree with the logic
that uh before you're going to do anything else you need to get the inside this the hidden systems all working and and functional uh I'm also glad to hear that in terms of the HVAC you're going to be you know looking at new equipment
and you're going to be looking at a uniform control system that can really make the building more usable and more comfortable uh that way um my other little editorial remark would be is that because you're pinched for money um it's wise to ignore the windows unless
they're they're cracked and need the physical replacement because window replacement gives you probably the least Bank for your buck in terms of energy saving and I think U um was it uh would one of the one of the
speakers mentioned the idea of maybe doing some interior treatment with the windows foil or some other system like that would would probably be the best best route to go so um I I appreciate the amount of work and thought that's gone into this and in trying to balance
the systems out I also appreciate that this is the kind of work where people are going to say oh you spent all that money well where did it go because you don't see it but thank you gentlemen I see Mandy and then Andy um a
follow up on the HVAC upgrades um it sounds like there's been Patchwork before that's causing some of these problems and we might be doing different patchworking of and I guess
my question relates to our climate goals and the goal to have everything off fossil fuels by 2050 um and it sounds like this might not get us off fossil fuels in this
building how long are these upgrades supposed to last versus getting us off fossil fuels in the building I I can start with this Rob the we deliberately stayed away from the boiler um the boil boiler in the
building is the fossil fuel fueled heating component um we know that we need to move towards a nonfossil fuel solution we didn't want to start something that we couldn't finish as part of this project the interesting thing is the boiler although it's one of
the oldest pieces in the HVAC system is working relatively well but it's the thing that we want to get rid of um and to meet you know the town sustainability and climate action goals one reason that we did that was cost one other reason as
Robert eluded to is that the town is looking to identify other funding sources that could be focused specifically on that boiler system so there was a reason to leave that aside right now because functionally uh the need wasn't as great as some of the
other improvements we think that there's other funding available and we don't want to touch something without implementing the solution that we know that the town really wants to to to to implement which is a non-fossil fuel-based solution
the um HV the HVAC improvements that we're talking about improving basically restoring the capacity of the ducks in a lot of places and rightsizing the capacity of the Ducks there are some places where they were designed incorrectly there are some cases where they were designed correctly but then
pieces of the duck system had been cut out and modified over over time um that by itself will help to diminish fossil fuel Reliance a bit because there are inline heating systems that are intended to supplement what the existing boiler
system can do uh so we we're going to be shaving a little bit off of that boiler load but we're not getting rid of the boiler entirely um as part of this phase of the project yeah we know that's a it's a it's an item that needs to be addressed but we couldn't find a way to address it
as part of this current project and just to make sure whatever we're doing here when the boiler does get replaced will not need redone it will be fully integratable with whatever new boiler system we have to do that gets us off fossil
fuels correct really what we're focusing on is the air handling component and the cooling component of the system the the heating system that building is a is a hot water heating system for the most part currently and that would have to have an alternative source of heat to
heat the water if we're not going to be on a a gas fired boiler thank you Andy yeah uh previous question had uh brought up the uh point that it's is is
not increasing the amount of space within the building it's uh for any existing programs it's just re moving things around as we do the other Renovations but the one piece that will eventually become available under our
current planning is the uh Civil War tablets would move to the library and uh I was curious as you talk to the Departments did you do anything to think about um what would be the priorities
for that space when it becomes available I don't believe we did because we yeah I don't believe we did at this point we really focused on trying to purpose the space that we had available to us today as much as we could or as well as we
could um I don't believe I know we looked at an alternative if for some reason the Civil War tablets didn't move might there be a better place to put them within the building where they might be more visible to the public more accessible etc those types of things we had sort of a you know we went around
that a little bit to see see what opportunities there might be but in terms of making that you're right there's 1500 square feet of space available in that room that currently is dedicated to the Civil War tablets and that creates some great opportunities but we didn't look at putting anybody or
anything into that at this time uh Bob and Dave or Dave is that's a followup and then Bob Bob okay um I this is more um
to assist me in explaining to people what we're spending our money on um when was the building built number one and number two how many how much kind of Renovations uh Investments have we made
in the building over the years um is this something that we have to do because the building is just too old um and our systems are just too old or is this really something that we choose to do because we want to improve the
quality of life when people are there in the building we have is Rob still with us um and Dave's got his hand up I don't who wants this so there three when was it built how much have we invest and is this essential are we making a choice
and I guess I could reward that is this a very extremely high priority are we choosing to make it a priority yeah the the building has a couple different dates with additions but generally 1950 and then uh 197 late
1970s was the next um major alteration and not much happened until the musanti health center was built uh just a few years ago uh so there's been very little major you know effort to uh renovate or uh update the
building as as time went on so you know this building for the size of the building it's one of our largest on the town side not taking into account the school buildings uh and it's missing all the major systems it has has uh no no Life Safety Systems it has uh no
sprinkler system it has a um a a faulty barely functioning fire alarm uh that's completely outdate and and obsolete in many ways uh and then we've talked enough about the HVAC so it's a candidate for this type of an investment
uh it's it's a building that still has life left to it that you know has has a future has a potential to be uh a usable space it's it's not uh our DPW it's not our Central fire station that's deteriorated to the point where we can't do anything for it anymore this building
can still have a lot done for it and with the uh facilities conditions assessment that I spoke about earlier uh you know we're really hoping you know kind of the new approach to the facilities management is to to lay out a plan for the 101 15 years into the future on how to bring buildings like
this along and and and and keep them in condition good condition and usable and not have to talk about replacing them uh any sooner than we have to Dave do you want to weigh in on this yeah thanks Kathy very briefly and I'll
just build on on something Rob said and something Paul said I believe at the council meeting recently and and I think Paul had asked the question and and Rob just touched on it moments ago is you know is this building worth it and I think Rob just summed it up very nicely but Paul had posed that question I think
to all of us and I think the the entire team as you look at the the the current uh departments that are in that building the function of the building how Central it is as Rob said this isn't a building not to you know focus on DPW or
Central fire but those buildings have lived beyond their useful life for the town this building has many with the proper reinvestment has Decades of of useful life left um this in my opinion I've said it on a lot of the meetings
with Rob and and Bob and Jeremiah llant um this is really the first systematic look at all of the functions of the building both the inadequacies and and what is working in in perhaps decades so you know great uh kudos to to the whole
team and bringing on this incredible uh uh architectural firm it it really does set the stage for the future yes um you know Bob had said moments ago well what do we why do we say we're doing this in
order to have useful uh uh space in that building for de de ades to come we really have to do this work first and I look at this as kind of a a first phase
of reinvestment in the building um and honestly this is kind of the new reality and as we get all the building assessments that Rob has spoken about we're going to find that many of these systems like in Banks like in town hall need to be upgraded or completely
replaced and it's going to be a little sticker shock but once we get it done then we can move forward and begin to look at more closely what are the the space needs of the of the senior center of Health Etc so those are the three or
four points I wanted to make is is it is it is a a significant number but it's a building that we want to reinvest in thanks I'm doing uh looking around to see if there any other questions um
requests for information comments as I understand it there there was uh some sense of I won't say urgency but of timing for us to be reviewing this because it's ready to go out to bid
is that correct I mean go out to bid in like not like tomorrow but once the once this order comes back to the council is that correct yes I have documents I have to do a heads nodding
you Andy um is a motion in order at this point uh if so I would uh make a motion I I think so that's why I was asking that if we're ready to make a decision on what we're recommending to the
council then uh a motion is in order well I'll put a motion out then uh to that the finance committee recommend to the council adoption of fin um of uh
order FY 255f I'll second and we'll get I'll get the wording of that later today is yeah I can I can write up at least this portion um for a review so are
people ready to vote Bob I see your hand is I just have one comment I mean I I completely support this uh this the motion but I I do want to caution that we're going to have to very carefully explain to the
residents of the town that we're not really changing the appearance of the building that much um that that everything that we're going to do is going to be um it's not going to increase any you know space
etc etc we just have to explain it you know I understand we have to do these things in order to preserve the building I get it uh but these things the the residents are not getting what they've asked for um with this money and I we
just need to explain it to them Mandy I just just wanted for people who might watch this video some announcement of when the public forum on this will be at the council I don't know will there be a
public forum on that I'm I'm just not sure on on this financial order Paul there yeah there must be because an appropriation so there will be a public forum it's it's up whenever the um Council decides it
won't be obviously the notice probably March 10th I think maybe if we get I think there's time to do it for March 10th March 10th is that the next if you have to post for 10 days there's posting requirements so that
would give us a a little bit of time to get a report in as well sure rather than trying to get it in by Monday absolutely Bernie really quickly this is about usability of the building uh it's about making the building more
comfortable uh more accessible and safer all the way around so um and it's again it's really basic work that needs to be done before you can move on anything else so I'm supporting this so you know I think following up on what Bob said in
terms of the Public Presentation you have one line on Ada but trying to say more about that we are what we're doing about the the climate the climate comfort of the place and that in the in the background is a potential expansion
of space because this was always built a senior center I mean it was built as bangs but Senior Center but talking a bit more about that would be useful we I can work on that thank you thank you so I think we're ready to put this
to a vote um I will just call out names as I see them on the screen Andy yes Kathy is a yes Mandy hi uh Bernie support Bob hi Tom
support and Elicia yes so it is unanimous with both uh residents supporting it and I will uh watch the tape so I can write this up so I thinkk thank everyone the next the next item on
the agenda is uh minutes and although there were uh eight sets of minutes or 10 sets of minutes posted we only had four to review and Bob reviewed all of them and made either minor edits or Corrections
and Bob if you want to speak to it I'm I'm just going to recommend we improve them at approve them as a set and tell us which ones were the ones you reviewed yeah I I reviewed the I believe it was the March 3rd March 10th April 2nd and
May 3rd meanings it's the ones that are in word on the SharePoint site um let me just and I think it's the 5th to 19th April 2nd it's the same group that was in last
week's but but we can it's the same one we had last week I just um I upgraded I reviewed them and and and change some wording of some things and uh but didn't change any of
the meaning so and and just so people know we didn't have the others so Bob and I had both volunteered to review minutes but we don't have the others that were listed on this agenda um they weren't available either in SharePoint
or in the posting so we will do our best to catch up Andy I see you have either question or comment um were the minutes that were post did in the current
packet the with revisions that were made and I did because I did review them again today and have several suggestions but they're minor I think we can finish it
out well I don't know the answer to that question because as I think people know that there was staff were out sick over the the weekend so I gave Melissa a link to the SharePoint versions that Bob had
edited so Andy if you just want to send them to me what I'd like to do is um try to get through the backlog of these minutes as rapidly as we can and if they were fairly minor will'll just uh make them and then uh give you the approved
set next week so they can be posted as final that would work um there were one was eliminating a paragraph in one there was a reference to an MMA uh webinar
that was an incorrect reference things like that that that seemed significant enough to uh point out but would not require major any re real significant rewriting so I I guess you know Bob was
the one who did the review so if you would send those to him and I see Mandy's hand is up maybe we can at least get those four sets completed and try to get the others with track change in them put into uh a couple the Bernie doesn't
have access to SharePoint now I don't know whether Tom Porter so I want to make sure we get them into the packet not just in SharePoint Mandy yeah it would be great if Andy could summarize all of the changes um so so that when we make the motion we can
make the motion for as amended as discussed at the meeting or something so so that the motion so that they can be fixed but that we've heard what all the changes are so Andy if you tell us which set of minutes have you
said one was an MMA change and one was eliminate a paragraph just tell us which dates they were let me just see if I can get my uh um on my own screen what I
need to have because it wasn't clicking um on March 5th um I think these are the kinds of things that may have been caught
already uh but that was there were several things on there under number five uh it said o'keef clarified the the town manager would stand up a committee to
consider and it should be set up a committee or appoint a committee but stand up a committee doesn't make sense um and then later u in the same paragraph it says members discussed
including the report um the likely creation for a reuse committee it's probably of a reuse committee and what I was referring to is
um and then there was uh uh it uh just before the words adjourn kubc um added background on the establishment of the charter school formula and I wasn't sure if he meant it
was me Charter School formula or chapter 7 formula so that was that um set of minutes just so since you're asking me to tell you what they are um in
the meeting uh that uh let's see the March 19th meeting there was a uh in under CPAC report said the council
discussed proposing an additional motion I'm not sure if it should have been the committee discussed proposing um because it wasn't that end
as a matter of uh form I there was later in it it refers to former acting superintended Slaughter as um a meeting was scheduled for April first for Doug to discuss and I was going to just
suggest something be added either Douglas Slaughter or um Acting Superintendent Slaughter so that was uh that one as you can see these are things that are uh not
Monumental changes um but things that just struck me as I was reading through um the uh there was one paragraph in u the minutes of
uh April 2nd which for various reasons I don't I'm being quoted as saying something and uh um I don't recall saying it plus it's worded in the uh with
gender U references is seemed incorrect so that was the one that was there and I think that the final thing was is that there was a uh and I can't remember which minutes this was recommendation about
U going to a webinar that MMA put on and it says about charter school funding and it was actually about Chapter 70 funding so those were the kinds of things they were why I
say they're not major as far as changes are concerned so my suggestion Andy would be they're available in word in in in they're varable in SharePoint in word if
you would just make those changes with track edits then we can um if if that Mandy if you're okay with that then we could go ahead and do these minutes you know I some of those were caught but not all of them were caught so we could make
those changes and approve this set Mandy I was going to make the motion great um I move to approve the minutes of the March 5th 2024 March 19 2024 April 2nd 2024 and
May 3rd 2024 um meetings as amended and discussed at today's meeting Shane second take a
vote Andy yes Kathy yes Mandy hi Bernie I support but I want to note that I've was not present at the April 2nd meeting okay uh Bob I
Tom uh I uh was not present for any of those I began attending later in the year I'm not uncomfortable with anything I've heard or read though okay and Elicia yes okay so those are approved
what what I hope to do with these minutes is get a pardon did I miss some one no I just wanted a clarification you want to sent to Bob hegar I think I think I called on Bob
did I call on Bob yes no no question is where you want me to send the track change versions he I think they'll just repost I think they're uh they're on a SharePoint when you work on SharePoint
the changes just get embedded right away Andy if you want me to I figured out how a way to download them as word and I can send them to you no I got it I I'll do that okay so what I propose going forward on the minutes is that we we try
to get the set so we can look at them and that if everyone anyone who has the time and inclination to read them carefully um we we have zoom meetings so we can always cross check but we have a really big backlog of minutes and I'm going to try to work with Athena to get
as many in front of us and to make the Minute review efficient Bob and I have volunteered and we'll do as the best we can to double check them for these kinds of errors and then rely on all of you
and just vote for them as sets um if to try to expedite yeah this this won't work for for Tom or Bernie but you know if you just get on on on the uh on the
SharePoint site and make edits in track changes it'll automatically save for everyone to see so so Mandy has her hand up I think that would be a violation of open meeting law because that would be considered deliberation if you're changing stuff with not in an open
meeting so so what I'll have to do is once they get posted I'll make sure people get a copy of them that's the best we can do and and once they get if they get posted in the packet they become PDFs usually they're not word versions but I I I once we get them we
can do our best to get them with any track change to everyone um with trying to the these are well recorded so the other thing that people may have noticed we publish we put public comments to the
end of this agenda and I'm going to ask just people can send me their remarks on whether they prefer them at the end or not but if if we're ready I would like to open it up for public comments I am not seeing any objections
to it so we are open to public comments I'm not seeing any hands up so without public comments I think we have finished for today what I'm going to uh give Melissa to share with everyone or we can post it is a schedule
from now to the end of the year which we agreed on we read on the Tuesdays we're going to meet every month uh first and third but when we get into may we meet more frequently for Budget oversight and I'd
like to make that a topic for the discussion next time so but just people will see a draft when we're meeting and I'll I'll meet with Melissa to also talk about um what topics we're going to have to cover over this next several months
Bob yeah I I would just suggest that we uh post public comments earlier in the meeting like the for the first action item cuz I I happen to notice that we had seven or eight people uh some of them were Dave and so I don't know how many people actual
residents we had uh in the in the audience but we only had three at the end um so we we'll switch it back that you know there was this Melissa asked me and I said fine you with Elementary School building we've done it at the end but I I agree people can come on and
make their comments and then leave so we we'll we'll switch it back to the top any other comments before I ask for I'll make a motion to adjourn then I make a motion to adjourn
second Andy yes Kathy Yes Man Mandy is a yes Mandy's an i Bernie yeah I support Bob I Tom I I
Elisha yes we are adjourned at 3:52 and we will try to get you an agenda for the next meeting as soon as we can thank you very much goodbye everyone