Okay, welcome to today's meeting of the Jones Library building committee. First, I'm just going to ask you to signify your presence. George Ryan, >> I'm here. >> Sean >> here. >> Farah >> here. >> Alex
>> here. >> Christine >> here. >> George >> here. And we are joined by our good colleagues Bob Parent and our friends from Collers. Okay, we have a set of minutes
to approve minutes from March 9th. Is there a motion to approve the minutes? >> I'll make a motion to approve. >> Second. >> Thank you. I've got corrections to the minutes.
Okay. On the question of approving the minutes, George Ryan, >> George, you were muted. I didn't hear what you said. >> Sorry. >> Is that a yes? >> Yes. Yes. >> Thank you. I'm sorry. Alex,
>> yes. >> Yes. >> Sean, >> yes. Christine, >> yes. >> George, >> yes. >> And Austin votes yes. Next item on the agenda is the construction update. Craig,
sorry about that. Can everyone see my screen? >> Yeah. So, for construction update, um, a lot's happened in the last month since we've last met. Um, and I'll run through some of the photos here. Um, top left here,
we have the existing building. This is from the cinema hall, and this is the old window that will be uh, retrofitted into a door that will lead out to the new addition. As you can see, the steel decking is down here. Um as well as you
can look above and you can see steel decking above which is great. Um to the right this is the east elevation um where we can see the ongoing slate work ongoing. Um
next we have just the kind of overall picture of of the steel um with pore stops and then roof steel decking going on as well to the right. We got a lot going on in this picture. So, we have the elevator
shaft as well as roof steel decking. And then you can see how some of the steel beams connect in certain areas as well. We have this area here which is going to be a cool architectural feature. This is the stairwell. Um, and these dormers
will technically be inside well will be inside, excuse me. Um, with the over steel as you can see the penetration. So this will be a cool architectural feature in the um new space. So this picture we have just a big
framed square and what this is going to be which has been poured recently um is our mockup. So it is a requirement for them to do a mockup. Um this will show bits and pieces of the building um as
well as uh details for envelope um showing how the walls are constructed um windows, roof um and all of that. Um so that uh
material should be delivered in the next week and they have begin framing of that mockup very shortly. Um to the right, this is going to be our new electrical room. So we have at the bottom here, you can see a mud slab port
for where our switch gears and electrical equipment will be placed. And then all of this fire rated plywood throughout the wall for mounting of um electrical panels um and some security devices. All all of uh everything that gets mounted to the
wall is mounted to this plywood. Next we have some outside shots and this is just showing kind of a contrast between some plumbing uh trenches. So to the left we just have the trench cut. To the right we have pipe in the trench. Um
all of which of this has been inspected and backfilled. Um now we move up into the addition and this is the this picture on the left is our second floor deck. You can see all of this wire mesh and all of these
little steel studs that poke off of the metal deck. And this is all reinforcement for our concrete. Um to the right, this is the first floor. Um you can see those steel studs uh much more clearly without the steel mesh on top, but as you can see in the
back, all of that steel mesh being laid down. Um on the left here we have a pictures of the new beautiful slate roof. Um as well as you can see some copper accents of the flashings as well as a new snow guard. Um
this is a work of art. I have to admit it's beautiful. Um from taking it all in. It's it's quite remarkable the work that goes into uh this slate roof. To the right is just another picture of the underground uh plumbing and showing
some of the stubups. And again, this has all been backfilled. This I thought was a cool shot to the left. So this will be the new stairwell as I mentioned with the dormers. So those dormers that I mentioned are up here. But this gives you kind of a a
more or less look at how vast this this area really will be. Um so this is the stairwell here. Um and so we'll have the stairs will be installed within this. Um and then if you look up this is that overhead overhead steel that that will
be going over and then into the building to the right. Again just showing some of this this slate work. Um, and from prior pictures just showing the progress that that's happened through this month. Um,
next we had our first two windows show up. >> Oh, >> so this is window 27 and 21. Um, both of which are being installed. Uh, this is a I'll show you it installed here shortly, but um, Fontaine picked these two up.
Um, and we should be expecting a lot more of these windows showing up uh very shortly. To the right, we move down to the garden level of the new addition. You can see all of the prep work that goes on here.
Um, with all of the underground utilities for plumbing as well as electrical. You can see how much dirt they're moving around in here. And then we have this gentleman behind a plate compactor which compacts all of the soil
prior to our concrete pores. Very exciting portion of this. We've had our first two major big concrete pores. So this is the first deck on the left here. Um you can see this army of individuals.
um how this process goes and then you can see their finishing machines hung from steel beams here. So while this process goes on this um concrete which begins to kick which means make begins to harden and then they actually take
these in the construction industry we call these whly birdies um and they put these down and they run over the con the concrete to give it a nice smooth finish. Um, and to the right is how this process actually happens. So, we have a
concrete truck in front of me right here. And then in front of that we have a boom pump truck. So, concrete is dumped into the boom pump truck and then is bmed up and poured onto the deck with a big hose. Um, very cool. And then the second floor was actually poured as well
this week. Next, we jump in the interior. This is garden level of the existing building. Um, all exterior walls uh stud walls have been more or less framed up. Um, so they're they're making good progress down there. And then to the right again,
just showing up showing kind of all the integral parts of the underground uh stubups through the garden level. To the left here, we're just showing kind of how this compaction dirt works. And you can see where they they run through here and they run it everywhere.
And then as well as we have these diamond box outs around all steel columns for our prep for our pour. To the right we have utility structures going in. Um so two of these have been installed. Uh just showing you progress of how that's
going. There's that new window I mentioned. Yeah. >> So this is on the east elevation. um not fully cocked and sealed in and all of that, but the window is in place.
And then to the right, again, just showing um electrical undergrounds and all the conduit runs that we have uh throughout the garden level. And that's all I had for a construction update. >> Thank you, Terry. Questions about what
you've seen? Uh, George Ryan >> curious about mock-ups. Uh, what their function is, if you could explain it to me and why it's required. >> Good question, Council Ryan. So, mock-ups are more or less a glimpse of
what the building's going to look like. um they are owned for the sole fact of once materials have been approved, we're making sure that those approved materials are put on the mockup um so that they can uh release that to the
contractor. Um a second part of mockup is regards to testing. So, um, new energy codes require us to do testing on the new construction of the
building. Um, and this mockup gives us a glimpse of what those testing results might look like with the vapor barrier, for example, insulation and and all of those um components to the energy
stretch code. George, did that answer your question? >> Just it's it's often done in the industry. This is a common practice now. And uh >> Yeah. >> Yeah. This is common throughout all construction. Some projects have up to four to five different mockups just for
masonry, um envelope, um roof, all of it. So yeah, they this this one mockup in includes most of those things that I just mentioned all encompassed in one mockup. But yes, it
is a very common um industry standard to do mockups. >> And occasionally something is discovered that's a miss or is it just Yeah, I'm just curious what u what its ultimate function is. >> Ultimate function is for us to see what
the building's going to look like. Um and and for it just to be kind of a you know a model of what we're going to be seeing. >> Okay. >> George Ryan Ammeris College is building a new student center
and there are four big mockups, >> right? >> Uh uh which I think function the way Trey just described it. Christine. >> Yeah, I was going to say UMass. All the
new buildings there, they you probably just don't even notice them, but they're like little houses like next to on the site. >> Thank you, Christine, Alex. >> Yeah, I guess I just wanted to follow up because I think I'm in the same camp with George Ryan about understanding the
mockups. They may be. So, what I heard you say, and let me maybe I heard you wrong, was that it's an opportunity to find where maybe things don't work as successfully as anticipated and then I assume it's a chance to adjust where
needed. Is that accurate or did I not hear that correctly? Yeah, I mean that that is accurate and that's why those testing, you know, what we when we go through the testing of the mockup, that's that's our opportunity to say, okay, move forward with XYZ
um to make sure that we're we're hitting those targets. >> Okay. And then I guess my next question is so if we find things that aren't meeting the new energy code or aren't working as anticipated then is the process that the architects go back and
redesign and we're paying for that is the next step that so I guess what what follows from that and is it common to find something or do they usually just get built everybody's happy and we're good to go or I'm just again trying to understand how it works. Yeah, the
latter, Alex. Um, usually everything's hunky dory with these. Um, but to your question prior to that, if you find something, we've gone through design reviews and and had, you know,
these comments addressed for for some time now and and they're in the So, that's what the commissioning agents more or less for. um they they review these envelope details and um critique.
>> Okay. So, in theory, by the time we get to the mockup, the commissioning agent has been reviewing it all along. So, the expectation is things should flow because we've already done the work prior to reaching the mockup stage. >> Correct. >> Okay.
>> Thank you, Alex Bar. Um, Trey, thanks. It's really great to see what's going on inside because I get really excited when I walk outside the building. But the I think I missed one thing that you said on the roof. And when I've been walking by, I've been
wondering what are those gold things that are kind of like brackets almost >> these. >> And are they going to stay there? >> Yes. So, these are snow guards. So, when it snows
>> Okay. and you walk in the building, um this detains snow from falling on you because um there's there's certain locations uh that these these brass um snow guards are located on.
>> Okay. Thank you, >> Bob. And I was just going to add um for people that may be wondering, we did do exactly the same thing relative to a mockup at the school um for the very same purposes that that Trey mentioned.
Um it's more a test of workmanship and an opportunity for practice of workmanship. Uh one of the key things >> in um meeting the energy code these days is to have very tight buildings and the manner in which you enclose that
building and uh apply what they call the air vapor barrier which is basically a very sticky saran wrap type material around the entire envelope to make certain that there's no air intrusion into the building. um it can be tricky in complicated
uh sections of the building, angles, roof pen, you know, roof um edges, things like that. So, it's really a chance for the contractor to demonstrate that they understand the designer's intent and
then for us to test the mockup to confirm that it meets the requirement. >> Great. Thank you, Bob. George. Uh yeah, I just wanted to comment. I was uh on site today and it was in the building
and I got to see the new window installation and I just wanted to comment how remarkably accurate it is compared to the original window which is not that far from it. Um and it just it really looks fantastic. You you would never know unless you
walked up and touched it that it was a new window. It it looks really good. >> Thank you. Great. Okay. Any other questions about the Alex? >> Yeah, I don't know if now is the right time, but I guess I just wanted to circle back from last month's
conversation about potential delays and where we were. I don't know whether that's now or whether that's later. >> Let's wait until we see the schedule. >> Great. Sounds good. >> Which is right coming coming right up. >> Perfect. >> There you go. >> Yeah. The next agenda item, schedule update.
Um so we are fullbore into construction phase here. We're in April. Um we're right at the 9month mark of roughly 18month duration. So right in the middle. Um
next we have just the FFN and design and procurement. We've been receiving um some technology lists from our design team as well as um in inventory of existing furniture and
and we we'll be getting more or less a hard list of new furniture here shortly. Um and then we'll begin that procurement process. Um and then we just have the close out. So, Alex, to your point, milestonewise
and contractually, they have till 120 of 2027 to complete this job. Um, we talked a little last building committee meeting about some of the oversteel and structural design issues that we've been going through.
Um, we have received a construction update. Um, and we FAA, the design team and Collers are going to review that. Um, but I still am confident by the end of February that that they could get this
wrapped up. Um, as we talked about last meeting, um, the over steel, all of those issues have been resolved and we have a tenative date of 428 for delivery of the remaining steel. Um, and from that point on it's it's mainly getting envelope
wrapped up and then getting on the inside and framing and getting started on drywall and then finishes. So, um, that's kind of the schedule update I have. >> No new delays beyond what we already talked about.
>> No, Alex, did that answer your question? Okay. Other questions about the schedule? Okay, Trey, you want to take down the schedule? Thank you. >> Yep. >> Next item is the review and approval of
invoices. Let me share my screen again. Everyone can see my screen. >> First up we have is caller's invoice. Bob >> certainly I have reviewed this invoice as and you see I've I've signed off on it. It is a little bit higher than last
month and as as I mentioned last month um I continue to have a dialogue with colleagues to make certain that we are efficiently using their time. This last month was a little bit unique in that we had the uh topping off ceremony activities that required a higher level
of coordination and time than typical. We also had some overall project um involvement invol involving uh Trey's boss, a gentleman named Phil Palumbo uh getting involved in um
reviewing updating internal budgets and um dealing with big picture type stuff that we don't typically have on a month-to-month basis. So I I we're also talking with colleers about trying to not only increase efficiency but eliminate redundancy for instance where
we have meetings uh you know only have the necessary staff involved in those meetings so that we're not you know paying multiples of of people's time. So I I think we're trending we will be trending in the right direction uh to make certain that we stay on budget and if anything put a little bit of funds in
the bank uh to spend if needed. questions about this invoice. Okay, Trey. >> And next we have Fontaine's payout number 10 and this is in the total uh for 1.41,42,85.33.
Um so this has been vetted by FAA and Collers. Um, and we had a few comments that were addressed and um, yeah, that's payout number 10. >> Any questions about this invoice?
>> Alex? >> Yeah, again, I don't know if this is the right time, but the questions that I have are um, relate more to the um, change the fifth change order that's I don't know whether that would be here or whether that's later at the end. So those questions,
>> yeah, we could review that during budget. >> Okay, cool. Thanks, >> Dre. Next invoice. >> Next, we have Fine Gold Alexander, um, our design team, and this is their monthly, uh, construction administrative
services. Um, as you can see, their total for that is in that bucket is 1 1,150,000. Um, they built 52% of that. Like I said, we're right at that halfway point. Um, and it's for $63,250. >> Thanks, Trey. Questions about this
invoice? >> All right, Trey. Next one. >> Next, we have Fine Gold's subconsultants. So, some of their ad services. So, um, we have furniture consultants in here. We have Geotech,
which is kind of our dirt doctor. um as well as our AV consultant and then some additional furniture consultant. Um and this totals $5,782.70 questions about the invoice. Uh I just have a question which I should
have asked in the past. Trey or Bob, are you um other than reviewing the invoices um in communication with FAA about when and how they use these subcontractors or is that previously taken care of in
the overall contracting for the project? >> I can jump in if you'd like to Trey. There are some of the subconultants such as the geotechnical consultant >> y >> that are used effectively on an as needed basis and we are very much involved in that. Do we feel that
there's a a need to bring like when we did the um >> we installed a seismograph uh in the strong house to monitor vibrations and we were very much involved in that process deciding how long it should be in place what we needed to to watch to
make certain we weren't having any impacts on the strong house. Um there are other parts of the services like the uh the the FFN consultant where that's effectively an extension of their design team and I'll just elaborate in part while there's two pieces of it. There
was an initial contract um and then there was an amendment to that which built in repurposing existing furniture in addition to buying new furniture. So it's it's actually became a more complicated process than just buying everything new as we realized that we
had uh budget limitations that we had to work within. >> Right. Okay. Anything else on this invoice? Okay. Next one please. >> Next we have NV5 who is our commissioning agent for MEP and building
envelope. Um so they are billing for a portion of their MEP uh electrical and construction closeout as well as their envelope. Um we've had a few meetings regards to this especially with the roof coming up. Um so the envelope and then
MEPwise we have our coordination meetings that they've been um attending as well. So that's what this invoice is for for their time in those efforts and it totals $5,325.
questions on this invoice. Okay, Trey. >> Next, we have Allied, our third party testing agent. So, this is for um one, two, two different dates uh for
concrete testing. Excuse me. >> Why did that zoom in? Uh for the total of $1,280. Um they provide reporting for this as well as the testing. So, um, that's one of the allied invoices. We have another one as well.
>> Yep. Questions on this invoice. >> Next one, Troy, please. Next, we have structural steel. Um, so same, this is Alli testing as well. And for their 3 days, they come out and test
structural steel aspects, um, connection points, welds, making sure that heats on the welds is reaching the desired temperature, um, reviewing the studs that I showed in those pictures, um, all of that, um, within these three days.
So, that was a total of $1,350. >> Questions about this invoice? >> Okay, Trey. Next we have Atlas who is our um hazmat cons um
hazmat. Um so they do came out for some additional asbestous monitoring in that oversteel portion um of removing lightweight concrete. Um so they were out for two days um with some admin time and a a PM time here. And so
that totaled $1,75626. >> Questions about this invoice. Next one, please. Next. This dates back a little bit, but this is for the demo process. Um, and this is Johnson Controls. So, they are
our fire alarm monitor. Um, and during the demo portion, prior to us establishing that we were needed a fully monitored system during the demo phase, um, we were put we were moving faster
than we could get that system in place. So, Johnson Controls came in and undid a few things. This invoice is for the sprinklers and removing the tamp or turning off the tamper switch for the sprinklers for them to be able to demo
um some pipe sprinkler piping. So, this is for one day and it was for $944.60. Question about the invoice. >> My question is just about the date. It was last July and is >> Yeah. >> Is that the way they build or was there
some glitch? >> No, we were we were going back and forth on this. Um and ultimately that it just it's it got pushed to a while. Um and that's that's why it's dated dated so long ago.
>> Okay. All right. Next one. T >> same thing. Um during the demo process, uh this was also for the sprinklers. Um and as you can see, these dates kind of align. They were, you know, we had service call on the 24th and then the
28th. Um this one was for a little longer period of time and this was for $1,3240. >> Questions on this invoice? Okay, next one, please. Next, we have another Johnson Controls invoice, and this was for us to disable
the duck smokes in the HVAC equipment. So, same thing, turning off the alarm, but not the sprinkler system rather than our HVAC system um for them to demo. And this was for $94,44.60. >> Any questions about this invoice?
Okay. And the final one we have is our May uh rent from Slow Body Development um which is in the total of $21,7842 for the temporary library space.
>> Questions about this invoice. Okay, let's have a motion to approve the payment of these invoices. >> I move to approve the invoices as presented. Is there a second? >> I'll second.
>> Okay. Is there any further discussion of these invoices, Alex? >> So, would I be asking this now because it's the change order, right, are part of what we're approving? >> No, Sean's going to give a budget
update. We can discuss then. >> Alex, do you need I guess do you need your question answered before we approve the invoice? It sounds like we do. Alex, why don't you ask your question? >> Okay, thanks. Um, in the change order,
there's um a payment of 83,336 for updated structural drawings. And so, I guess I'm just trying to understand what those are. And uh so I I guess again because I'm not in the day-to-day so I don't know what's
happening but you know we had issues where it sounds like we were going back and forth and there were things that weren't drawn the way they were supposed to be and or I'm I may be saying that inaccurately but there there were there were issues and when we talked last month it it was unclear whether this was
something that we would be paying for and this could be completely different. So that's I'm just trying to understand what these numbers are. >> Thank you Trey. >> Yeah. So the 83k for PCO which one is
updated structural steel. >> It's uh PCO28. >> That's right. So bulletin 11 was issued. So there's new bulletins that bulletins are revisions to the drawings.
So in bulletin 11, this is what this 83K captures all of those revisions that were put into the drawings, Alex. So new steel members, um, coordination, all of those items within bulletin 11
were incorporated into PCO28. >> Yeah, you're going to have you're going to have to talk to me like like the idiot that I am relative to this stuff. I don't see the bulletins. I don't know what that means. So I don't I don't So what I guess what I'm trying to figure
out is when >> we hit something unexpected that requires revisions versus what I was hearing previously and correct me if I am not saying this correctly but what I understood was that there were parts of
the design that when the contractors when Fontaine went to build it needed to be redesigned and so I guess what I'm trying to make sure is we're not paying for the redesign because it wasn't uh designed in a it wasn't sketched out
or I don't know what terminology to use in a way that Fontaine could. >> Yeah, >> I think Bob can be very helpful about the practice here. Bob, >> that would be great. >> Certainly. Um >> to your initial question or comment, Alex, uh this cost is not for design.
This cost is for the cost of fabrication and building the changes that are presented on the FAA drawings. >> Um, and I I think we had some we've had, I'll be honest, a few discussions with
the FAA when there might be an opportunity for something that they might uh think was unanticipated from, you know, sort of their cost standpoint. and I've been fairly direct to explain to them there have been a lot of things that have been unanticipated from the
town's cost standpoint so that um we don't entertain at this point paying for any additional design costs or design fees uh for anything on this project. Um so this is additional work that had to be done by the contractor to execute the
drawings that were um updated and completed by by FAA. >> Alex and yeah, so I I think what I'm hearing you say because my initial inclination is why are we paying for those instead of FAA? um if they stem
from but it sounds like you've had that conversation and we've agreed to maybe like we're going to do this but it's not going to happen in the future or >> um the reality and there's changes in every project. I' I'd love to say that there isn't changes and you you come into is this something that you already
you paid for. >> The reality is many if not all of these changes are are things that were never incorporated in the drawings. So the contractor's bid never accounted for that in their pricing. So when there are changes that come up that co, you know,
go beyond what the contractor bid on, it becomes the project's responsibility to compensate the contractor for that additional work. >> Yeah. I don't begrudge the contractor. I guess what I'm trying to to get at is I is that the norm
when things aren't drawn and the cont like is a normal practice that we would be paying for that or is a normal practice that we would be pushing back on FAA or is there is it something in the middle? >> I I'll sort of explain having been a consultant for most of my professional career. This gets into the the the
concept is something called betterment, which is does the owner have because somebody there's an oversight. Does the owner get something that they never paid for to start with or would have been paid for if that oversight
hadn't happened? And the practice is no. The owner doesn't get a, you know, owner doesn't get a special deal because there was an oversight and get something that they never paid for. um if there's an issue relative to um unnecessary payments that becomes a
different discussion, but we're not in that that situation anywhere at this point in this project. um that everything that we're paying for something that goes beyond what the contractor originally bid for an FAA is doing what they should be doing and
delivering a complete design so that the contractor can build it and whether there are additional costs to build that the project benefits from that it's not a it's not a free ride Alex's question in a slightly different way >> okay >> so one model of construction is you go
to an architect They give you construction documents and those construction documents are fixed and that's what we build from another model of the construction process. They build give you construction documents and
things come up in the process and that requires some redrawing of things. I take it that we're in model B, not in model A. >> Right. The construction documents are done. That's it. Architects are never going to put a pencil in paper.
>> I'll say that model A never exists. >> Correct. >> Well, and I appreciate you reframing my question, but I I think if I'm hearing Bob correctly, is it's it's not things come up, it's things weren't drawn to,
right? Which is different than things come up, right? You uncover like we found asbestous in the ceiling, we deal with it, right? That's a change order. Y >> but like there's not a design for how Fontaine's supposed to do X is not things come up. That's that's a piece of
design missing. But what I'm hearing you say Bob is because of the betterment like it's a thing that happens and we are better off for that thing. So we're paying the contractors for the work that they're doing. We're not paying FAA I don't think for any additional work that
they needed to do. and this is within sort of the norm and practices of things. >> I'd say that's a fair summation. There are and there are pieces of both. There certainly are things that no one could have anticipated or expected
particularly relative to the old building or in some cases how the new building interfaces with the old building. uh things relative to the new building design that are entirely specific to the new building maybe fits into one and the old building fits into
the other and then there's stuff that's kind of in between. >> Yeah. And I and I think that's an important point, right? If you're designing something from scratch, that's a lot easier than when you're trying to attach to a 100-year-old building a net zero ready new construction with. So, I
mean, there's obviously a lot of complicated parts to that and I appreciate that, but I just want to make sure I understood. Thanks, >> Bob. If we went back to FAA and said, "We want you to absorb the cost of doing this thing,"
would FAA say, "Sure, that's the standard in the industry," or would FAA say, "Well, we got to talk because this or that or the next thing?" That's what I think Alex is trying to get at. Like, which of these things does FAA absorb and which does the
project absorb? I would say that as long as the project is being bettered by these changes and they we're not paying twice for the same thing as an example. >> Yeah. >> Um it's it's not a discussion.
If we end up paying twice for something and then that happens a lot then maybe there is a discussion. If it happens now and then it happens. There's never a perfect design. I wish there was. Um, but we're not at a point right now that I'd recommend the building committee or
the or the town manager consider that discussion. I can't guarantee we'll never get there. Um, >> no, I mean your your comment about Betterment makes complete sense. I mean, it's something that >> would have been part of the design and I I get that we're not paying FAA for
extra work. We're paying So, I it makes complete sense to me and it's just again, it's all new to me. So I appreciate the the information so I can follow better what's happening. Thanks. >> And I will say that the design team and the contractor are actually working very well collaborative these days to really
you know to work through these problems be before they become something that could result in unnecessary cost. So, it's it's actually it's it's a it's a good collaborative relationship that I think ultimately benefits the project and benefits the owner at the end of the day and will deliver what we're looking
for at the lowest cost that it can be had. >> And the cost within the budget >> within the budget absolute >> that's that's in the in the budgeting business that's called a segue. Sean, could you um >> we approve the invoices first
>> in information? Yeah. Okay. Thank you. So, let's take a vote. I forgot. Thank you. George Ryan on the question of approving the invoices. >> Hi, yes. >> John, >> yes. >> Farah, >> yes. Yes. >> Christine,
>> yes. >> George, >> yes. >> Alex, >> yes. >> And Austin votes yes. Sean, project budget update. >> Nice segue. All right, let me share my screen. >> All right. Um, can you see everything?
And is it legible or too small? >> It's a little on the small side to my eyes, but >> is that better? >> Well, now we're getting into the my prescription strength. Can everybody see it? >> Okay. >> Yes, that's good.
>> All right. Excellent. Um, so this is the same format as last month. Uh, it includes all of the invoices paid to date. It does not include uh the invoices that we just discussed obviously because we haven't paid those yet. So um those invoices will process
right away and those will you know get added to this uh for a future a future report. >> Um so there's a couple change big changes which I'll point out and then see if there's any questions. So other than um these two changes it's more or less in the same place it was um last
month just with the the next round of bills paid. Uh so one change is that we did do our financing in March. So those numbers are now reflected in this revenue section. So we have received our borrowing uh which we think will last us through the remainder of the project um
which will get us through March essentially one year from when we did the borrowing is sort of what we looked out um of this borrowing. I just want you to know in the general fund you'll see 28.1 mo uh 12.8 of that is temporary. That's
the borrowing that as we receive MBLC funding, as we receive funding from the uh the fundraisers, that will get reduced. Um and it will eventually be just the town share. Um but we do have a temporary borrowing in there. Um so that's one change. The other
change is what we just talked about on the change order side. So this is the budget view. Um so I've added change order. I don't know if it's technically number five, but I called it number five. um change our number five for 222,000. So that comes out of the contingency
that we had which was about 2.3 million uh last month. That gets it down to a little under 2.1 million. Um and so that goes into the construction into the construction budget under this anticipated uh anticipated column 222.
Um and other than that, you know, none of our, you know, we're not overspent on any of our purchase orders or contracts. Those are are looking good. Um, we're at about, you know, we've encumbered all the funds
for this project except 8% and that 8% is made up of our contingency and the funds that we're going to encumber for purchasing equipment and furniture and all that. Um, which will be coming up, you know, in a few months, uh, when we get into that process.
Any questions? Um, I have a question actually for for Trey or for you. So, Sean, go back down to the bottom uh when you showed the contingency. So, we're we've got $2 million left in the contingency fund and we're about halfway
through the project and I know things are un anticipatable a lot of the times, but do you look at that and say that's a good place to be with 50% of the project done and still
uh the $2 million left? >> Do you want to start, Trey? I mean, I'll say besides the big the big one that was done for the roof, >> uh they they've done a I feel like a pretty, >> you know, been very prudent in approving change orders. >> I guess I would add to your question,
Austin, for Trey, is are there any >> looming change orders that you're aware of? It seems like we captured the one with the steel, which we were a little concerned about. Um >> are there any other, you know, and relatively that wasn't a huge hit. Are there any other looming change orders right now besides, you know, we know
there's going to be some ongoing ones that just pop up as as construction goes on? >> Yeah, I mean change orders are going to happen throughout. Um things are popping up. I think I'm tracking
another 200K in in exposures. Um the 2.1 million, do I feel comfortable with it? I'll always say uh I wish we had more money. Um but at the six month
we've discovered more or less a majority of the issues. Um, and I do I I'll be hesitant to say that the burn rate's going to go down, but I think um once we get through all of these pending issues
or pending change orders, excuse me, um I would say that that burn rate could possibly become slower. Um, with 2.1 million with 6 months of construction left, um,
like I said, I'd like a little more money, but I'm I'm not I'm not blown away that we're going to run out of funds with with that remaining. >> Thank you. Questions about the budget update? >> I'll ask one more. Um Austin's that's
okay. Uh this is for Trey or Bob besides for um furniture and you know there I I don't know if the moving is already all completely encumbered or if we have to do another moving contract but besides those two things are there any other large contracts that we need to
anticipate coming up >> um relative to the move? Yes. No. We did not encumber the move back. Um, so that but that's built into the spreadsheet. I believe you have that account >> anticipated >> for anticipated. So that's what we had
budgeted for the move back, but that is not under we'll have to bid that out separately for the move back. Um, and yes, the furniture and equipment is the other item that hasn't yet been procured or encumbered. Those are the two big ones. Okay.
>> Okay. Other questions about the budget update? Sean, thank you. Thanks for presenting it. Thanks for obviously the work you do and tracking it so carefully. >> Yep. >> Okay. No correspondence, no topics not
anticipated. Uh opportunity for public comment. If uh anybody would like to make a public comment, if they would raise their virtual hand. Okay. Uh,
let's journ. Thank you all. Appreciate the work. It's nice to see you all. >> Thank you everybody. Bye >> bye. >> Byebye.