WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=YO0F-ui2U_Y NOTE MEETING SECTIONS: Part 1 (Video ID: YO0F-ui2U_Y): - 00:00:04: Meeting Commences: Roll Call, Agenda Approval, and Minutes - 00:01:46: President's Report: CPA Grant, 'We Read' Campaign Unveiled - 00:04:53: Library Building Committee Update: Construction, Interior Design - 00:07:09: Buildings and Facilities Report: Leaks, Portrait Appraisal - 00:13:30: Development Committee Report: Fundraising Numbers, Committee Status - 00:25:16: Friends' Perspective on Fundraising Collaboration and Staffing - 00:42:07: Policy, Planning, and Priorities: Kids' Room Policy Approval - 00:51:10: PPP: Approval of Evaluation Forms for Sharon - 00:55:43: PPP: Sharon's Mid-Year Goals Update, RFID Discussion - 01:03:59: PPP: Democracy Programming, Staff Training, and Youth Involvement - 01:07:24: Budget and Investment Committee: Current Budget, Loan Options - 01:13:25: Friends of the Library Report: Meeting Highlights and Updates Part: 1 1 00:00:04.400 --> 00:00:21.640 Okay, welcome to today's meeting of the Jones Library Board of Trustees. So, first item is to signify your presence. Nat, >> I'm here. >> Eugene, >> I'm here. 2 00:00:21.920 --> 00:00:37.840 >> Tammy, >> I'm here. Boy, the level of joy in your voices is enough to really set me up till Christmas. >> Official >> here. >> There you go, Lee. 3 00:00:37.840 --> 00:00:53.520 >> Here. >> And Austin is here. Okay. So, um I know of no changes or additions to the to the agenda. Uh we have minutes from March 24th. 4 00:00:53.520 --> 00:01:13.119 Is there a motion to approve the minutes? >> So moved. >> Thank you. Is there a mot? >> Okay. Are there any corrections to the minutes? >> Okay. On the question of approving the minutes, Nat? 5 00:01:13.119 --> 00:01:28.000 >> Yes. >> Eugene? >> Yes. >> Tammy? >> Yes. >> Farah? Yes. >> Lee. >> Yes. >> And Austin votes 6 00:01:28.000 --> 00:01:46.960 yes. Next item on the agenda is public comment. Uh we have one attendee. Thanks for coming. If you make like to make a comment, if 7 00:01:46.960 --> 00:02:14.480 you would raise your virtual hand. Okay. Okay. Uh the president's report. So, um I was ascended, uh by the vote of the town council on 8 00:02:14.480 --> 00:02:29.680 the uh CPA, uh grant. Uh I appreciate the goodwill and conscientiousness of um all of the town 9 00:02:29.680 --> 00:02:48.160 counselors. Uh but I thought the case for the grant was uh pretty strong including the fact that we had a recommendation from uh the CPA it committee itself. 10 00:02:48.160 --> 00:03:05.360 Uh that goes into the be that as it may column. Uh we will continue to try to raise funds uh to uh keep the capital campaign going. 11 00:03:05.360 --> 00:03:27.519 Um but there's really good news. The library is going to launch a new campaign which is called uh what's it going to be called Sharon? We read. 12 00:03:27.519 --> 00:03:43.840 >> We read. So why read has been transformed from a question into a statement. We read and this campaign is going to try to broadcast 13 00:03:43.840 --> 00:03:59.599 and encourage uh the habit of reading. we read and we need uh we're going to have a logo competition. Each member of the trustees has to draw 14 00:03:59.599 --> 00:04:14.959 a logo potential logo and send it to Sharon anonymously and then Sharon and crayon would be an appropriate mode. Sharon will then choose the 15 00:04:14.959 --> 00:04:37.120 logo, the best trustee logo. >> Why? >> That would be a blast actually. >> All right. >> Why anonymous? >> Oh, I meant you send it to her. You don't send it to the rest of us because if you send it to the rest of us, we would steal your ideas. So, 16 00:04:37.120 --> 00:04:53.360 >> yeah, I know that could happen. That's true. >> So, I want to avoid I want to avoid that and we will hear more about uh we read uh as it unfolds. Uh library building committee. So the 17 00:04:53.360 --> 00:05:07.919 library building committee meets once a month. We hear a construction update. We hear a schedule update. Uh every now and again we hear a financial update. 18 00:05:07.919 --> 00:05:25.199 Uh we approve the payment of invoices which have generally always been vetted before we see them by uh the owner's project manager the OPM by Bob Parent and by people in town 19 00:05:25.199 --> 00:05:41.440 hall. Uh progress seems to be really good but things are moving forward. You all know, you can see the the 20 00:05:41.440 --> 00:05:57.880 steel enclosure of the building now looks like a building and it won't be too long before they'll be doing uh turning their attention to the serious interior work. uh 21 00:05:58.880 --> 00:06:16.000 the the meeting the Tuesday meetings again coordination you see it in action and if you have not been involved in the building project and I had not been the level of complexity and coordination 22 00:06:16.000 --> 00:06:34.479 is really just amazing to see. Uh, so that all seems to me to be going um just as it should be. I've asked Sharon for the next um building committee meeting to 23 00:06:34.479 --> 00:06:52.880 uh talk to us about things that are being decided about the interior signage, furniture to at least get the build give the building committee a preview of this these things as they unfold. 24 00:06:52.880 --> 00:07:09.680 And I think that the next trustees meeting, which should be after the next building committee meeting, I assume, we can talk about those things um here as well. Uh that's my building committee report. Did have I left anything out of the 25 00:07:09.680 --> 00:07:29.440 building committee report? Okay, next is uh buildings and facilities. Uh we are meeting next week but we did meet in April. 26 00:07:29.440 --> 00:07:44.639 We talked the bu uh the buildings and grounds report was fine. There were no more leaks or at least I don't know today Sharon. Are there any leaks? >> Yeah, a little bit. When it when it 27 00:07:44.639 --> 00:08:01.360 rains it kind of see Yeah, it comes in through the windows. >> Okay. Any word from the landlord? Um, >> the the repairs are in process. >> Okay, thanks. 28 00:08:01.360 --> 00:08:18.319 Um, we talked about the tours that they're giving the they've given the bid and some some photographers I guess the uh in the last month or so and a majority of our uh a big part of our 29 00:08:18.319 --> 00:08:35.760 meeting was taken up talking about the p the portrait of the English nobleman and which has been moved from the swing space from the from storage to actually the week after we met uh someone was 30 00:08:35.760 --> 00:08:50.880 coming to appraise it. So I don't know what's happened since then because we're meeting next week. I don't know if Sharon has any more information. >> No, I I I know the the appraiser was on site um but I haven't heard the results. 31 00:08:50.880 --> 00:09:05.760 >> Okay. And it takes about two weeks, right? Did they said Okay. Uh, so stay tuned about that. Um, I don't know if this is when we talk about 32 00:09:05.760 --> 00:09:22.160 selling the portrait or we wait until after a buildings and facilities meeting. Not selling, the possible sale of the portrait. >> Yeah, I I would wait until after buildings and facilities. See what see what happens with the appraisal. >> Okay. 33 00:09:22.160 --> 00:09:38.399 Um, we talked about exciting stuff like art on the walls and murals and how we can collaborate with different people on on uh and our creative endeavors. But 34 00:09:38.399 --> 00:09:54.560 that all depends on what happens if we can sell this portrait, what funds there are, etc. Um, I think that was it. Did I miss anything, Sharon? No, that sounds great. There's just 35 00:09:54.560 --> 00:10:11.680 there's a a lot of a lot of really exciting things going on, but I I categorize it under the heading of art uh because I'm a a librarian and I tend to assign subject headings to everything in my life. And so this all falls into art. And so between building uh 36 00:10:11.680 --> 00:10:29.120 buildings and facilities taking on a lot of this and the capital campaign and and the donor wall and um all of these things are kind of are coming together and I'm I'm not sure what will be in place for the grand opening. Uh a lot of things will will take time but um you 37 00:10:29.120 --> 00:10:46.720 know as as things are are discovered and and thought about and recommended they will all come uh to the trustees for final approval. So, I >> mean, we had a Yeah, >> go ahead. >> No, I just thought it was a really f fun like exciting discussion, but it's all 38 00:10:46.720 --> 00:11:01.680 the things that could happen and they're not the first things that are going to happen once we're back in the building. >> Yeah. So this really just is my question really is a question of 39 00:11:01.680 --> 00:11:19.920 >> presumably some um artwork if we're going to call it that could be in place when the building opens. >> Yeah. >> Okay. I just want to make clear we're not going to open a baron you know like >> late 6 months. >> No thank you for clarifying. No, we mean 40 00:11:19.920 --> 00:11:37.640 uh new art. you know, we'd we'd really love to have some new pieces, especially for the children's room and the teen room. Um, and so that's what we're talking about. >> And art more represent uh that more represents our community, 41 00:11:37.680 --> 00:11:56.000 >> the diversity in our community. >> Yeah. So, I just want to say um uh I think there are two different issues that shouldn't be put together. One is we want to commission, we want to get, we want to right. That's an 42 00:11:56.000 --> 00:12:13.279 exciting prospect. The other is how do we finance it? And if you know, one way to finance it is to sell this or de accession that. But we shouldn't limit ourselves to if 43 00:12:13.279 --> 00:12:36.480 it we don't have that, is there any other way to make the kind of thing that you are talking about happen? So, any questions for buildings and facilities? Okay. May I just ask a question? The 44 00:12:36.480 --> 00:12:59.040 North Ammerst Library, everybody's loving it. Can you be more specific? Yes. Everybody loves uh the North AR library. Yes. >> And what has been the pattern of usage and the same? 45 00:12:59.040 --> 00:13:15.680 >> No. No. >> So the re the reesign putting the bathroom didn't suddenly generate people who would not otherwise going now suddenly are going. >> Uh not that the library is seeing. We don't we don't oversee the meeting room. 46 00:13:15.680 --> 00:13:30.880 So I I don't know about about that piece but no attendance is about the same. Yeah. >> Yeah. Okay. All right. Thank you. Okay. Development Lee Edwards. >> Okay. I will begin with uh giving you 47 00:13:30.880 --> 00:13:49.279 the numbers although most of them are already in your packet but the annual fund as of the end of April was at $100,375 which really compares pretty 48 00:13:49.279 --> 00:14:06.880 you know exactly with where we were two years ago and we got a bump last year because we got $10,000 that was um restricted. So this is what you're looking at now is un you know is 49 00:14:06.880 --> 00:14:24.079 unrestricted numbers. So you know we're plugging away at it and I think I have slightly different numbers uh for the capital campaign just cuz I they got pulled a little later. But um 50 00:14:24.079 --> 00:14:44.720 pledge payments made and new cash gifts I have as of May 1st um 63,975 and new pledges 8,784 beyond that. But um what's kind of 51 00:14:44.720 --> 00:15:02.000 exciting is um now I thought that this had come in in April, but what came in in April was uh the intention that this was going to happen and it didn't actually happen until May. So it won't get reported till May, but I'm going to 52 00:15:02.000 --> 00:15:19.600 tell you anyway. We received a payment of $250,000 on a pledge. So that's very exciting and nice and it's even nicer because that was a pledge that started out at 100,000 and got increased to 250. 53 00:15:19.600 --> 00:15:36.480 So that's even nicer and we are very grateful to that very generous donor who wishes to remain anonymous. Uh let's see do I have anything? Oh, and then okay, 54 00:15:36.480 --> 00:15:53.199 for all these many years, um, since we launched the capital campaign, I've been making a report for the development committee, but frankly, I've been confused about which development committee I was, you know, representing 55 00:15:53.199 --> 00:16:09.360 because there was a development committee of the trustees, but then all fundraising was put under the opaces of the friends. And you're going to hear about this again from Marian uh when the friends give the report. Um so I went 56 00:16:09.360 --> 00:16:31.600 back into the archives and I found this we found thisou uh dated um October 24th 2018. And I see Marian is on the is on the screen. And I don't know whether Marian you want to or are 57 00:16:31.600 --> 00:16:45.759 you going to wait but you're going to hear about this multiple times. There is this document that says that that all the fundraising is under the opices of the friends and the development committee will be composed of two 58 00:16:45.759 --> 00:17:03.440 friends boards members two trustees and as many community members that get invited to join it. and it was supposed to be reviewed after 3 years. As far as any of us can remember, that didn't actually happen. Um but for a variety of 59 00:17:03.440 --> 00:17:18.240 reasons and from a variety of sources, it seems like now might be a good time uh to reconstitute this committee and charge it because as we all know 60 00:17:18.240 --> 00:17:36.000 sometime a year from now uh the library will be back in our wonderful renovated and expanded and historically resonant building. Um but that won't that far from eliminating 61 00:17:36.000 --> 00:17:51.600 the need for fundraising. Uh it underscores the continuing serious need for the library, the friends, for for there to be serious ongoing fundraising efforts and for everybody involved in 62 00:17:51.600 --> 00:18:07.039 that effort to understand that the Jones Library is what it is from its very inception. the result of private philanthropy. And so, um, I don't know whether there 63 00:18:07.039 --> 00:18:23.360 needs to be a motion. Uh, and if there does, I don't know if I'm the appropriate person to make it, but I'm certainly suggesting from here. And when I make the report from budget and investment, we also discussed it and said that we would bring it to the U. 64 00:18:23.360 --> 00:18:42.960 trustees to say it's let's reconstitute that committee and have it uh have have its members talk to each other and see what they come up with um in terms of the structure of future fundraising 65 00:18:42.960 --> 00:18:59.679 efforts and the goals of future fundraising efforts and bring those suggestions back to the friends and back to the trustees and so on. And it would just seem better to do it now in preparation for the change that will happen once the building is opens and 66 00:18:59.679 --> 00:19:16.000 we're back on Amity Street. So that's the end of my report unless you want me to make a motion saying let's reconstitute the development committee. >> So um thank you Lee. Um, 67 00:19:16.000 --> 00:19:32.320 I just want to make sure that everybody had had a chance to read this memorandum of understanding before this meeting. If so, this would be a fine time to talk about it. If not, we should wait until 68 00:19:32.320 --> 00:19:48.559 people have had a chance to read it. Now, you said something that I just want to make sure I am clear about. It was my belief at the time that this was done that the development committee of the board of trustees would remain in 69 00:19:48.559 --> 00:20:04.640 operation. >> Okay. >> Um and that's the way I thought we were proceeding. Um that the libraries development committee didn't dissolve didn't go away u with the creation of this 70 00:20:04.640 --> 00:20:20.160 uh other entity under the umbrella of the friends. And I just want to make sure that that's what everybody's understood. >> Well, in preparation for this meeting, Tammy and I, who believe we are the 71 00:20:20.160 --> 00:20:35.919 development committee of the trustees, did meet. >> We had a public meeting and >> we decided that it'd be a good thing to bring this >> memo. Yeah. But you what you started with was you weren't sure about you know 72 00:20:35.919 --> 00:20:50.400 when you were reporting how you reporting to this. It's not a big deal. I just want to make sure that we understand that there's a development committee of the trustees and then there's this other entity and that that presumably the development committee of 73 00:20:50.400 --> 00:21:08.000 the trustees is going to continue as we used to say in province irregardless of anything else. We could discuss that, but >> Okay. Sharon, do we does the library board of trustees have a development committee? 74 00:21:08.000 --> 00:21:24.159 >> Yeah. Yeah. Tammy and and Lee are uh the development committee and they did just meet last month, >> right? But the point was that when we did this memorandum of understanding, we did not dissolve the libraries. >> No. Development. Okay. That's all I just want to be clear about. 75 00:21:24.159 --> 00:21:41.880 So, uh, Lee, do you want to say more about the the memorandum of understanding and how you think it worked or anything else? I mean, are people ready to discuss this now? 76 00:21:43.760 --> 00:22:02.640 People, if if you are not ready to discuss it, then we won't discuss it. But if you've had a chance to look at it, then maybe it would be good to begin to discuss it. So I we either do you want to discuss it? Raise your hand. You want to postpone it? Raise your hand. 77 00:22:02.640 --> 00:22:22.559 >> Wait. I mean, I'm happy to the the the memo of understanding established a a a new structure for fundraising for all fundraising for the library for a variety of reasons. 78 00:22:22.559 --> 00:22:38.080 um such that all the fundraising would come under the opaces of the friends um with participation and this joint development committee of two library 79 00:22:38.080 --> 00:22:51.280 trustees um and this would cover both the annual fund and the capital campaign. But the push to establish this new uh structure 80 00:22:51.280 --> 00:23:10.799 was it was motivated by the need to organize the capital campaign in a way that it could not be we didn't think it could be organized under the opaces of um the trustees or the Jones library 81 00:23:10.799 --> 00:23:28.080 incorporated. We wanted to have an independent 501c3 uh overseeing all fundraising activities. And so that is how since 2018 that is how all fundraising 82 00:23:28.080 --> 00:23:45.280 activities for the library have been organized and it it it has worked. It's been a it's been a uh functional structure. But as I said, once we're back in the new building, 83 00:23:45.280 --> 00:24:01.600 we're in a different phase of fundraising. the need doesn't go away, but it may be that maybe that the that the that the cooperating entities see the situation differently 84 00:24:01.600 --> 00:24:17.520 or at least they should talk about um their desire structurally to keep this structure or not. Because one of the things that is going to happen is personnel are very 85 00:24:17.520 --> 00:24:34.720 likely to change. And so in any situation you have a structure and you have the people who are doing the work. And it's important I think 86 00:24:34.720 --> 00:24:52.799 when the situation on the ground changes that the participants look at that and say going forward we want to keep the structure or we don't want to keep the structure and this is how we anticipate going forward 87 00:24:52.799 --> 00:25:16.240 if the personnel change. Maryanne, do you do do you want to say anything at this point about the way the friends view this or first of all, thank you so much for coming? >> Oh, you're welcome. Thanks for having me. Um we just started to talk about it 88 00:25:16.240 --> 00:25:32.400 at our last meeting and I think the friends are enthusiastic about um you know there's a bit of challenge but also fundamentally enthusiastic about continuing with this and we do recognize the need that the fact that the personnel may change. Um as far as I 89 00:25:32.400 --> 00:25:47.520 know that theou seems to have been working very well for us. You know we've been very happy with the arrangement. We do think that the committee needs to be reconstituted. Um it did start out I remember going to meetings during the pandemic of the development committee 90 00:25:47.520 --> 00:26:03.760 and um you know then people change and they move on and they do other things but um you know I think we'd started we have the uh we have our annual meeting coming up in June and I think I thought we thought about like August September we 91 00:26:03.760 --> 00:26:20.720 were really going to sink our teeth into into this and um start with a review of it of theou and um I think there was largely agreement that keeping the arrangement and seeing it refocused to whatever 92 00:26:20.720 --> 00:26:41.760 comes in the future was was vital. So, um, >> could you just remind us all who is on currently on this committee with the names of the people >> who is on the the this devel our 93 00:26:41.760 --> 00:26:57.600 development committee? Well, I know it's uh Kent Ferber is on it and Nancy Campbell has is on it and um Kathy Lanza and I'm again I'm remembering I attended 94 00:26:57.600 --> 00:27:12.960 some of the meetings. I don't think I was officially on it and um then there were some people who were not members of the friends who were on it. Lee, you were on you're on it. it was on it and I believe 95 00:27:12.960 --> 00:27:28.480 the last time it's >> the capital campaign committee >> right >> is like a subcommittee of the development committee is its own thing but I think the last >> the last trust I was on it as a trustee 96 00:27:28.480 --> 00:27:45.200 representative and I believe Alex was on it as the other >> correct >> as the other trustee members so presumably If we reconstitute it that somebody else would someone would have to replace Alex. 97 00:27:45.200 --> 00:28:00.000 >> Exactly. And I know um I believe Leticia Lafallet and George Ryan are on it. >> Right. >> And then there was one other person whose name I don't remember. Um 98 00:28:00.000 --> 00:28:20.159 but it is still extent. It's just um >> so what I'm the reason I asked is and Lee referenced it. So is the development committee co-extensive with the capital campaign committee? My understanding at least or my assumption 99 00:28:20.159 --> 00:28:35.360 was that it was not that the development committee was the umbrella and as Lee said the subcommittee. H >> but I may be that's what I'm trying to clarify. >> That's right. 100 00:28:35.360 --> 00:28:52.399 >> There's a lot of overlap of personnel but they are two different entities >> with with two different tasks. >> Yeah, it might be good to have a like a list that one could share, you know, like here are the people who are on the development committee and here are the people on the capital campaign committee 101 00:28:52.399 --> 00:29:08.880 if we're going to talk about this um this. Well, one of the things the trustees need to do is find I mean clearly the second trustee was Alex. So that person would need to be she would need to be replaced. >> Yeah. And you referenced 102 00:29:08.880 --> 00:29:31.039 personnel changes. Is there anything one can say at this point about what that means? I think the general idea is that people who were involved with the building of the new library would um 103 00:29:31.039 --> 00:29:45.600 would uh perhaps step down at the point when it's completed and we would hope that new members would come on and the friends may also see some changes. >> Yeah. >> End of the process. Um the the 104 00:29:45.600 --> 00:30:01.600 capital campaign report that we just got appropriately indicates um and we have been well served by personnel expenses. So 105 00:30:01.600 --> 00:30:17.760 in thinking about the continuation of this, are we thinking about uh how are we thinking about the staffing that has gone on under the capital 106 00:30:17.760 --> 00:30:32.399 campaign and as I said I think we've been well served by by that and Lisa now does a terrific job and but has there been any thought given or is am I ahead of the 107 00:30:32.399 --> 00:30:51.840 cart so to speak about >> oh we have been thinking about it I do think that I think the staff staffing so far has been exceptional they've done a fantastic job and I do think that it will be necessary going forward for any fundraising like I can't see I can't I I can't imagine doing it 108 00:30:51.840 --> 00:31:05.760 without them or without some kind of staff support and that's something that the friends have been thinking about also and it's a part of a a series of serious conversations we're going to be having following the annual meeting. 109 00:31:05.760 --> 00:31:24.559 >> So, it seems to me that um that the discussion I mean I I think we should talk more about thisou but that the discussion of thisou or its renewal needs to wait until we have a little bit more clarity from the friends 110 00:31:24.559 --> 00:31:40.640 about what you what the disposition of the friends is. this question about staffing, which would be a friend's issue, not a trustees issue necessarily, but >> um it would be good to have a little bit more clarity about all of that, I think. >> Okay. 111 00:31:40.640 --> 00:31:59.120 >> Um are there questions? Do people want to say anything else about this? Uh Net Net, you're muted. In that case, I'll unmute. Um just on that point about timing and when's the 112 00:31:59.120 --> 00:32:15.440 appropriate point to uh discuss it. Um it seems to me that since we already have thisou and the only thing missing is the replacement for Alex. it would be a fairly simple matter to 113 00:32:15.440 --> 00:32:33.760 appoint someone um and then that person could join Lee in in um uh in these meetings. But it also strikes me that um the whole point of theou is not to, 114 00:32:33.760 --> 00:32:49.039 you know, leave it all up to the friends to make the decisions and then the trustees join. um but to be there at the table um and discuss together what the fundraising might look like in the 115 00:32:49.039 --> 00:33:06.480 future after the new library is built. Um and so I wouldn't think that would have to wait until um June or thereafter. >> You lost me at the end. It would or would not. >> Oh, we wouldn't have to wait until June or thereafter. that um just you know 116 00:33:06.480 --> 00:33:23.679 naming the trustees representatives to work with the friends on this I think um there's no real need to wait and in some ways the sooner the better. >> So again I just want to make sure that 117 00:33:23.679 --> 00:33:38.559 we're all we all all of our ducks in a row. One issue is naming a member. The other issue is renewing this. And then the third issue is what do the friends want to do? So as to naming a 118 00:33:38.559 --> 00:33:58.880 member, we can certainly name a member of but that doesn't necessarily mean that we're renewing this in the same way, right? That's a separate decision. Are we all good? >> Well, I just put one question. I don't know that this 119 00:33:58.880 --> 00:34:21.359 um does this document require a renewal or is it simply >> it it's 3 years like 5 years after the point at which it was supposed to be reviewed. >> So, okay. So, if we are >> we're a little we're a little late with the review. We've been busy 120 00:34:21.359 --> 00:34:43.040 doing some other things. So again, I just want to make sure that we're all clear about what the procedure if if it's simply appointing new member, we should have appointed appoint a new member. Yeah, Lee, sorry. >> Thank you. Um 121 00:34:43.040 --> 00:34:57.200 I I mean I think I'm seconding that but I I I think the soon there's nothing sacred about a date and you know clearly the friends have we we need to get the friends need to get through the annual meeting but the 122 00:34:57.200 --> 00:35:16.359 sooner from my perspective the s the the the sooner this group gets together and starts having conversations about what I I'm not I don't want to say you know about 123 00:35:17.520 --> 00:35:35.119 their individual and institutional um entities think would be a good structure going forward the better because that leaves I mean that gives more time for the you know if if 124 00:35:35.119 --> 00:35:49.280 topics come up in the committee that the friends want to discuss with the friends board. Good. That the trustees want to bring back to the trustees. Good. The last thing that we want to have 125 00:35:49.280 --> 00:36:09.920 happen is to to not even really have a transition and or to be absolutely flatfooted when the building opens because we know that there are serious ongoing needs to 126 00:36:09.920 --> 00:36:25.920 keep raising money. So I would say that you that the trustees should appoint a second member and that this this committee which still exists should call itself you know the friends should then 127 00:36:25.920 --> 00:36:42.000 say you know call a meeting of this committee. >> So again I think we're all I think we're in a heated agreement. The committee exists. There's nothing that needs to be done for the committee to meet. It's down a member. So the issue is not waiting for the committee to meet. I 128 00:36:42.000 --> 00:36:58.160 assume the committee meets all the time. The question is when would it be appropriate for us to review this and decide whether or not this is what we want to go forward with? And for me at least 129 00:36:58.160 --> 00:37:13.040 uh it would be important to know what the friends were thinking as well as what we were thinking. Mhm. >> I'm especially interested in the question about is there going to be a professional staff person hired 130 00:37:13.040 --> 00:37:29.280 uh once the capital campaign is is over. That would be an important um thing to discuss. So I'm not saying anybody should wait to talk in the development committee. >> Okay. Good. Good. 131 00:37:29.280 --> 00:37:45.040 >> I think we need some information that we don't have. >> Okay. All right. So, if I'm hearing you correctly, you're going to appoint a second person and then that this committee will constitute will will start meeting. 132 00:37:45.040 --> 00:38:01.520 >> How about we appoint How about we appoint Nat? >> How about that? What a good idea. >> So, by the power invested in me by the state of Massachusetts. Uh >> oh. >> I don't know. Uh oh. I'm not allowed to 133 00:38:01.520 --> 00:38:19.119 use my power. >> No, >> yeah. No, I I think the only person that uh could fill this role is Eugene. Sorry, Eugene. >> Um, Eugene. >> Yes. And and uh so it's because Lee and 134 00:38:19.119 --> 00:38:34.480 Nat are the budget committee of the trustees. Uh Lee and Tammy are the development committee. Uh Lee and Far are uh what are you? You guys are Oh, it could be Farro, but she's also on the building committee. Yeah. And And I 135 00:38:34.480 --> 00:38:53.640 think Farro would kill me if I nominated her. So, sorry, Eugene. It comes down to you. >> I I was going to volunteer until Nat was nominated. >> I I I raised my stupid hand. Caught the attention of the chair. president. 136 00:38:53.839 --> 00:39:11.920 >> Uh on the question of appointing another member, is there further discussion of that question? Then of course the question is who that member will be for I ask a question about like five or six 137 00:39:11.920 --> 00:39:27.920 comments ago about the composition of the committee. Someone mentioned, I think it was Marian mentioned George Brian and I feel like I was at a meeting yesterday where someone said that he was not Sharon. Am I imagining that that 138 00:39:27.920 --> 00:39:44.160 came up in >> Yeah, he has he has resigned once he was uh reelected as town counselor. Yeah, he resigned. >> Okay. Just wanted to point that out. Thank you. >> So, are we all good to appoint another member? 139 00:39:44.160 --> 00:40:01.280 And are we all good that Eugene would be that other member? So now we're good. Eugene, take it on. Thank you for doing it. And um meet 140 00:40:01.280 --> 00:40:17.760 and uh do whatever it is that you folks need to do. It'd be important for us, as Lee said, to hear what it is that people are thinking. Meanwhile, we all need to read this carefully 141 00:40:17.760 --> 00:40:38.960 and remember what it says. Yep. Lee, >> I'm happy to I am happy to continue to serve and maybe we'll but but I also think um that it's important 142 00:40:38.960 --> 00:40:57.680 to get people into this conversation who are anticipating, I hope, continuing after we're all in the building. And so at some point in this transition, um 143 00:40:57.680 --> 00:41:18.400 maybe I could be replaced. That's all. You are irreplaceable? >> Uhhuh. Uhhuh. Okay. When the when the time comes, does that need to be done now? Okay. So, I think we're I think we're I 144 00:41:18.400 --> 00:41:32.800 think we're good. I think we've got a new member. The committee should meet. The committee should begin to think about transition. We'll review the memorandum of understanding and we'll hear more from the committee. 145 00:41:32.800 --> 00:41:50.880 Recall the language of this memorandum. The friends of the Jones library system. Invite. So uh we want to make sure the friends still want to invite us to participate. 146 00:41:50.880 --> 00:42:07.839 Okay. Anything else Lee from or any other questions for the development committee? Okay. Thank you Lee. >> Okay. 147 00:42:07.839 --> 00:42:25.200 >> PPP. Okay. Um, we we have three things um to to vote on. The first is the kids room policy that Mia Cabana brought to us at our April 14th meeting. Um, 148 00:42:25.200 --> 00:42:42.319 because there is a patient rights and responsibility, she wanted to make the kids room policy more succinct and direct. So this is the um uh draft and we approved it at our April 149 00:42:42.319 --> 00:43:00.400 14th meeting. And Sharon, I'm assume do the does the board need to approve this or was it just for information? Okay. So um I move that we approve the kids room policy as presented. 150 00:43:00.400 --> 00:43:17.119 >> Is there a second? >> Second. >> Thank you. And Tammy, do you want to say anything about what we have in our packet? >> Well, she presented this um she had a much longer policy. >> Yeah. >> Um and wanted to simplify it and have it 151 00:43:17.119 --> 00:43:32.640 direct so she could point to something um and and and it could be clear what the responsibilities are, especially for caregivers for children under 10. and um what their their responsibilities are um 152 00:43:32.640 --> 00:43:48.880 in accompanying children to library programs and in the library. Um and that some older kids who are 14 could be a caregiver for a child under 10. Um and there there's several other things that 153 00:43:48.880 --> 00:44:04.480 she wanted to make clear. the previous policy had been much longer, but with this new patient rights and responsibilities that covers some of the things that she had covered originally. So, she wanted to make this simpler. 154 00:44:04.480 --> 00:44:23.520 >> Okay. Discussion of the kids room use policy. >> N just one question. This is um paragraph four. This seems to be a broader statement of the entire library about um 155 00:44:23.520 --> 00:44:40.200 taking photographs or videos of other library users. Am I reading that correct? It's not just the um kids room. >> This is a kids room policy. >> So it it it doesn't um 156 00:44:40.720 --> 00:44:57.040 so the way it reads it seems like it's a statement for the entire library. Would it be better if it said taking photographs and videos of other kids room users? Would that clarify it for you? >> It would clarify it if that's the 157 00:44:57.040 --> 00:45:13.119 intention. Yeah. >> Well, >> well, I think because this is a >> because this is a kids room policy, it implies that this is kids. Um >> Okay. Well, that's fine. I just it 158 00:45:13.119 --> 00:45:33.119 confused me a bit. So, um, but if everyone else understands it, that's that's fine. >> I mean, I suppose it could be specified, but we'd probably have to send it back to Mia to clarify it. So, um, >> so I again, I'm happy to have other 159 00:45:33.119 --> 00:45:49.599 people weigh in. This is clearly a kids room policy. It doesn't govern any other space in the library or any other activity in the library. Um, so when it references taking photographs of videos of other library 160 00:45:49.599 --> 00:46:04.560 use without the permission of the individual and staff is prohibited. Yes, if that was pulled out of this, then it seems to have general applicability, but part of a kids room policy. 161 00:46:04.560 --> 00:46:24.880 So from my reading, it it it doesn't if you pull the sentence out, you're right. It reads like it's the whole library, but it's a kids room policy. >> I'm not against it. >> Oh, you're too easy. We got to we got to you got to hold out. 162 00:46:24.880 --> 00:46:42.640 >> Can we Can we ask Sharon about this? >> Yeah, it's so it's so funny. Um I love what y'all are saying. And I want to say that librarywide we tell people when we are having programs regardless of the age if you do 163 00:46:42.640 --> 00:46:59.119 you know we as library staff we are taking photos and if you do not want to be in social media let us know we kind of do that but even but it's even more important when it comes to children and so I think um so I think while I don't 164 00:46:59.119 --> 00:47:14.720 have the rest of the the other policy that covers the rest of the library. Um, I do believe it's applicable to all library programs. Um, but this in particular is really aimed at children. We want to make sure 165 00:47:14.720 --> 00:47:29.839 that you all know that the the community knows that we're taking pictures and if you don't want your kiddos there, let us know. And we're letting other patrons know, don't take pictures of other children. Uh with respect to point 166 00:47:29.839 --> 00:47:53.599 number four, is there a a motion to amend it? Then hearing none, we'll leave it as it is. Are there other questions about the kids' room policy? I do have a just a question about the I think I asked this the last time about 167 00:47:53.599 --> 00:48:10.640 the 14year-old as the caregiver. And here I mean I guess that means what what does it mean? So this is anticipated to be a babysitter or a >> or it could be siblings. So a lot of 168 00:48:10.640 --> 00:48:27.359 times um like parents will have a doctor's appointment or a caregiver will have a and so they want to leave their two children at the library and their kids could be ages 14 and eight for example. And so, uh, this allows that to happen. 169 00:48:27.359 --> 00:48:44.000 >> Um, it allows it to happen. Is the expectation that the 14-year-old is going to be responsible for the 8-year-old? >> Yeah. Um, you know, public libraries are different from schools in that uh library staff are not acting in place of 170 00:48:44.000 --> 00:49:00.079 parents. And so that's why it's a really important rule. Um, you know, it's why we don't allow 13-year-olds, for example, to be taking care of their younger siblings, even though they are siblings. Even though your 13-year-old may be taking care of your 171 00:49:00.079 --> 00:49:17.119 seven-year-old at home, the library is different. The library has a lot of, you know, different people. It's a large community. Um, and and we just want everybody to be safe. But yes, in this case, we're considering a 14-year-old 172 00:49:17.119 --> 00:49:32.160 and above able to watch out for >> Yeah, my >> family members that are younger. >> My question was just the 14year-olds. >> So, is that >> I'm with you. Um I mean, I'm a parent, 173 00:49:32.160 --> 00:49:48.079 too, and um but >> that's my question. My my worry is that a 14-year-old may not be an effective caregiver for their younger sibling in the context of a library where there's a lot going on and the 14-year-old may want to hang out 174 00:49:48.079 --> 00:50:02.880 with their 14-year-old friends and the 8-year-old may be, you know, in the in the basement smoking unfiltered cigarettes. So, I'm just raising the question about the 14-year-old issue. And I take it that Mia and you have 175 00:50:02.880 --> 00:50:19.520 looked into this and >> you know it's a it's a it's a statewide public library. We all we all grapple with this and you know we're we're straddling the line between trying to keep our staff safe but also wanting to 176 00:50:19.520 --> 00:50:35.359 be helpful to uh families >> and statewide standard. >> Uh it it's generally 14. Okay. Uh but it it Yeah. >> Okay. Any other questions about the kids 177 00:50:35.359 --> 00:50:55.359 room policy? >> All right. Are we ready to vote? Nat, how do you vote? >> After due consideration, I will vote yes. >> Next time we're going to get you a mail in ballot so you don't have to do it on Lee. 178 00:50:55.359 --> 00:51:10.319 >> Yes. >> Eugene. >> Yes. Tammy, >> yes. >> Bar, >> yes. >> And Austin votes yes. And thank you to the PPP and to Mia for coming up with this. Back to you, Tanny. 179 00:51:10.319 --> 00:51:26.559 >> Okay. The next thing in you have in packet are the evaluation forms, the annual evaluation forms. >> Yeah. >> For Sharon. They're very similar to what you've seen in the past. Um the only thing is every year the up the goals are 180 00:51:26.559 --> 00:51:46.559 updated um on which you uh evaluate Sharon. So we need to approve these forms so that I can start sending them out. So I move that we accept the um annual evaluation forms for 181 00:51:46.559 --> 00:52:11.960 um this year's uh process. >> Right. Is there a second >> second >> discussion? So I would particularly call everybody's attention to standard number 10. Um 182 00:52:14.160 --> 00:52:31.760 >> you mean on the on the trustees evaluation? >> Yeah, it's the annual approved this this one. Yeah. The goals. >> Yeah. So, um I just think we these are 183 00:52:31.760 --> 00:52:46.319 these are not the stand, right? These are things we want Sharon to concentrate on to give a little bit higher priority to. Um I I have a couple of small things. Um, it references 184 00:52:46.319 --> 00:53:06.720 reaching a goal of raising $146,000. And I wondered whether or not um, one could just ended at reaching their goal. I mean, like, is it important that the 146 be in there? It didn't appear to me to be 185 00:53:06.720 --> 00:53:22.079 important. So, um, I wondered about, um, I wondered about that. Didn't we approve these goals um earlier? These goals were approved by us. >> Yes, but I'm now raising a question 186 00:53:22.079 --> 00:53:39.760 because I'm seeing them here and just wondering whether or not I don't have a dog in the fight. If people want to leave it though, just leave it. It just jumped out at me. It's like it's an odd odd thing. Yep. Fur >> I feel like we discussed that number 187 00:53:39.760 --> 00:53:57.280 with with Sharon right at the meeting. And Sharon, did we talk about whether that needed to be updated and it was the goal for right now and that's why that was the number the same as the 46 million it 188 00:53:57.280 --> 00:54:12.559 we didn't I mean sorry the 14 million sorry >> uh it it uh all of you are correct it is it is the number that we have budgeted for FY26 to come through uh the the 189 00:54:12.559 --> 00:54:29.440 friends fundraising channels and I I think Austin is saying maybe we don't need it >> again looking at it with fresh eyes as I was preparing for this two things stuck out one is the 146,000 the other is the 190 00:54:29.440 --> 00:54:46.839 14 million so it it doesn't really matter in terms of substance it's just you could end those sentences achieving their goal that's all or achieving their goal of raising funds. 191 00:54:47.200 --> 00:55:03.240 >> Well, it refers to the friends development committee. It this is too much already. Let's just leave it the way it is. Let's just leave it the way the way it is. Okay. Any other questions about these forms? 192 00:55:04.000 --> 00:55:28.640 >> Okay. Ready to vote on the forms? N >> again after due consideration I have to vote yes >> Eugene. >> Yes. >> Tammy. >> Yes. >> Vara. >> Yes. 193 00:55:28.640 --> 00:55:43.839 >> Lee. >> Yes. And to balance out that, I will vote yes with undue consideration just to make sure that we're in equilibrium. Tammy. >> Okay. Um 194 00:55:43.839 --> 00:56:01.440 at our last meeting in um a week ago, May well three day two days ago, May 12th, Sharon presented her um annual update on her goals. Y >> So, um I don't Sharon, does this need to be approved or is just for information 195 00:56:01.440 --> 00:56:20.799 purposes? >> Yeah, it's justformational informal. >> Okay. >> So, are there any questions for Sharon about her um update midyear update? >> Sharon, could you just talk us through it? 196 00:56:20.799 --> 00:56:37.680 >> Sure. Let me start when uh I have to brag a little bit because I just found out moments ago we were are being awarded a second uh Massachusetts facilities fund grant for another $200,000. >> Oh, that's fabulous. 197 00:56:37.680 --> 00:56:54.400 >> Spectacular. Many thanks to Lisa and Kent and Lee and the whole capital campaign committee. >> It's incredible, I gotta say, because we weren't even, >> you know, we weren't sure we would get a second one. So, woohoo. Um anyways so yes uh continued. So the 198 00:56:54.400 --> 00:57:10.319 annual fund uh continues and and it always amazes me um so I think if there were no capital campaign the annual fund would be rising um but uh but the fact that it's not 199 00:57:10.319 --> 00:57:26.079 decreasing so people are choosing uh even though they're paying $4.50 a gallon for gas. Oh my gosh. um they're still donating to the library both for the annual fund as well as the capital campaign and um that's amazing and it 200 00:57:26.079 --> 00:57:43.520 says a lot about the work of uh the the friends and the capital campaign committee and the staff the staff of the library. I just can't I can't put them on a high enough pedestal. They just are so great. Um the the the building 201 00:57:43.520 --> 00:57:59.200 project, you know, as Austin began the meeting talking about it. Um, all politics aside, Fontaine has just been spectacular and and um seeing not seeing the roof 202 00:57:59.200 --> 00:58:15.280 come on and the walls come in and and interior walls being chocked out uh a year from now, which is a really long time, but it also isn't a really long time. A year from now, the community, the new doors are going to open and everybody is going to be able to walk 203 00:58:15.280 --> 00:58:31.839 through the front door. That's huge. It's huge in a New England public library because in a lot of New England public libraries, um, which were built 100, 200, sometimes 300 years ago, those historic buildings are not handicapped 204 00:58:31.839 --> 00:58:49.680 accessible. And ours wasn't either. And so a year from now, it will be. Um so all of this all of this has happened and then some um it you know it's it's daily the the um the details that are going 205 00:58:49.680 --> 00:59:05.599 into into this project are really spectacular and that is a result of so many people the work of so many people um the friends capital campaign again I those this group of people are so 206 00:59:05.599 --> 00:59:21.920 they're just tireless and they're not they're not doing it for glory. They they believe so strongly in this project and the benefits that this community is going to realize and feel and enjoy. And 207 00:59:21.920 --> 00:59:39.280 I'm just so so thankful. Um the Jedi committee, I also a shout out to them. They've they've been working really hard for several years and and this year it's like every year they get more into the meat and this September we're looking 208 00:59:39.280 --> 00:59:55.040 forward to your Jones Library Month and a series of of public outreach sessions where we'll be asking people questions about about how we can we library staff 209 00:59:55.040 --> 01:00:11.760 how we can create an environment in the new library once our our new doors open about how people can really feel like they belong there, that this library is for them. Um, and that that's just that's it's very rewarding and um lots 210 01:00:11.760 --> 01:00:28.319 of discussions, so many different topics and and it it it has taken a village just um doing all this with so many people. That's my that's my quick overview. So, we were talking about your progress 211 01:00:28.319 --> 01:00:44.319 on your annual goals. >> That's what I was just talking about. >> Okay. So, could you answer a couple questions for me? Could you remind us about the RFID system? >> Uh, we're con we're converting. So, um, we we won't be getting the automated 212 01:00:44.319 --> 01:00:59.760 materials handling system, unfortunately. Um, and so what this is going to mean is staff are going to be they're going to have to be behind the scenes checking items in, but with uh what we will convert to RFID. In other 213 01:00:59.760 --> 01:01:15.599 words, all of our items will have both a barcode on it and a radio tag. And that will allow staff to check in and check out multiple items at once. So, um, you know, for example, if you're take if 214 01:01:15.599 --> 01:01:30.880 you're if you have young children at home and you're checking out picture books, I know for me when my daughter was little, we would easily take out between 15 and 20 in a lump. Um, and this way you can take like 10 of them at a time, put them on a pad, and they 215 01:01:30.880 --> 01:01:46.640 either get checked out or checked in immediately. So, it's a lot. It's a it'll it'll help the staff in their efficiencies. >> Yeah, I think it's a great thing. I just uh wanted to make sure everybody remembered what we were doing. Yep. Far 216 01:01:46.640 --> 01:02:01.520 >> Sharon, does that mean someone has to physically put on that barcode onto every book or how does that work? >> Yes. And and our tech services department is ready. They are up for the challenge. They will be converting over 217 01:02:01.520 --> 01:02:18.000 the summer. And um Yeah. And Sharon, the RFID system, does it require that something be inserted into the book other than the barcode? >> Uh, well, no. Well, it's the radio tag. 218 01:02:18.000 --> 01:02:34.799 It's a little sticker. Um, it's about it's about that big, a little square. Uh, so yes, that radio tag has to go on every item. >> Yep. Okay. I just have a couple of other questions about your report. Uh, how many house parties? Lee, how 219 01:02:34.799 --> 01:02:51.520 many house parties have we had? Or Sharon, do you go to every one of these house parties? >> I haven't gone to all of them, but I go to most of them. There's another one on Sunday. Um, and I would say some of them are small and intimate, like five 220 01:02:51.520 --> 01:03:09.200 people. Uh, others that I've been to, they've been 25, 30 people. Um and and the people who have hosted these house parties are so like they're so selfless. They offer these amazing spreads, food and drink and and their living rooms and 221 01:03:09.200 --> 01:03:24.480 chairs that have been, you know, brought in and people mingle and eat and then they allow us to to speak about the project and and ask for donations. They're really they've been very 222 01:03:24.480 --> 01:03:43.359 effective. It's it's it's a great, you know, one-on-one opportunities for people to ask questions other than, you know, what they're reading in the gazette. >> Okay. Other questions about Sharon's um annual goals? 223 01:03:43.359 --> 01:03:59.280 Sharon, thank you. The list is very comprehensive. Thank you. >> No other questions about her midyear report. Okay. Uh Tammy, anything else? 224 01:03:59.280 --> 01:04:16.079 >> Yeah. Um Sharon presented some information about the library's work with democracy and programming and staff training. Sharon, do you want to provide a brief update >> on that? >> Uh well, we talked about we reported on 225 01:04:16.079 --> 01:04:34.400 uh we read a little bit and what else? Yeah, if I don't if I don't have it in front of me, I forgot what I had for breakfast this morning. I'm sorry. Um, >> is it the racial equity 21day challenge? 226 01:04:34.400 --> 01:04:50.559 >> No, >> no, we didn't talk about that. What did we talk about? >> We talked about band books re the band books week. >> Um, some staff training. 227 01:04:50.559 --> 01:05:08.000 um that you're working with the staff and the department heads on the Y read campaign, the band books week and summer reading. It it was in essence me talking about I've had an initial discussions and with 228 01:05:08.000 --> 01:05:23.839 with staff brainstorming sessions and and those will those will continue and you know there's a lot of programming that they already do that that focuses on democracy and reading um and um yeah 229 01:05:23.839 --> 01:05:40.400 so I was just giving a a a quick initial update >> the the minutes that were in our packet um just say programming and staff training. So 230 01:05:40.400 --> 01:05:57.839 >> well those minutes were from the April meeting but we discussed this >> at the May 12th meeting too. >> Yep. All right. >> Okay. And the >> Far do you want to give an update on Jedi? Um, Jedi, we we didn't meet last 231 01:05:57.839 --> 01:06:13.839 month, but we're meeting next week. But in between, Sharon, uh, Mia, Cecilia, and I had a quick chat because part of the your month at Jones, we also want to, uh, get youth voices in and we had 232 01:06:13.839 --> 01:06:30.640 talked about maybe going to the high school or the middle school. So, we we were trying to pick Cecilia's brain a little bit about how to get teens involved. and um she had talked about you know the morning movement program at the high school at the schools and 233 01:06:30.640 --> 01:06:47.520 reaching out to Amoris Wreck and to Crest because they're really involved with all of that. So we were talking about maybe having a youth session sometime in the morning before school and then during the day and getting the uh town DEI department involved. So lots 234 01:06:47.520 --> 01:07:02.240 of little lots of discussions more to come on that. But the youth you the youth angle will involve either going to the schools or going to something that the DEI department 235 01:07:02.240 --> 01:07:24.960 facilitates with lots of food. >> Tammy, anything else? >> No. Thank you, Farah. No, that's all for PPP today. >> Thank you. Thank you to both of you. Okay. Budget budget investment. Sorry. 236 01:07:24.960 --> 01:07:44.240 Lee Edwards. >> Am I up next for the >> Yeah, Lee, I'm sorry. Called budget investment. >> Oh, okay. >> All right. So, we met yesterday and because I'm so efficient, I wrote minutes. So, I'm just going to read from my minutes. Sorry. What? 237 01:07:44.240 --> 01:08:02.319 >> Good. Um, not correct. So, the current budget is in good shape and Sharon is going to present the next year's budget to the finance committee on May 19th. And if you want the details, Sharon is 238 01:08:02.319 --> 01:08:20.719 much better able to tell you about that. Um, the audit for FY24 is complete and as of yesterday it was in process, but we got an email today saying the audit for FY25 is complete 239 01:08:20.719 --> 01:08:35.040 and all it needs is for me to come in and sign it. So, I will do that. Uh, you have the financials. um conversation. >> Ask a question. The the audit is complete. 240 01:08:35.040 --> 01:08:50.719 Has the board seen the audit? >> Uh Sharon? >> Yeah. No. Uh it it happened very late this year. And so it's the 990 that's ready that uh is what Lee will be signing tomorrow. And so once I have all 241 01:08:50.719 --> 01:09:07.279 of the the documentation, it'll it'll go to next month's budget committee and then to the next trustee meeting, >> right? because the board needs to see the audit, right? >> Yeah. >> Okay. Sorry. >> Okay. Um, 242 01:09:07.279 --> 01:09:23.839 conversations are underway with both People's Bank and Greenfield Savings Bank regarding the terms of any potential loan when the last payment is due to the town for expenses incurred for the AMD AMD Street building 243 01:09:23.839 --> 01:09:39.199 renovation and expansion. So, we're talking we're continuing to talk to the banks. Um, and they they remain very um very wanting to be helpful. Uh 244 01:09:39.199 --> 01:09:57.280 um we had a in-person meeting with the People's Bank people and I think that they you know they they want they want to be helpful but they want the details and we can't provide 245 01:09:57.280 --> 01:10:12.640 them with the details until we know when we're going to be in when the last payment is due how much are we talking about. But if if we want to go in that direction, I'm very confident we will be able to do that. 246 01:10:12.640 --> 01:10:29.040 Um, and then the MO we talked about theou, but we've already heard that. So that's the details from the budget and investment committee and you already have all the information about what's in the various accounts because I gave it 247 01:10:29.040 --> 01:10:50.880 from the other committee that I'm a part of. Thank you, Lee. Questions for budget investment. Do you have a sense from the bank people uh when they would need to know what in order to if we were to decide we wanted 248 01:10:50.880 --> 01:11:11.440 a loan uh so that we didn't have to stayain the hit to the endowment at quite the same level? And I will defer to Nat, but my sense is I think they're 249 01:11:11.440 --> 01:11:29.199 most interested in the what. And if we could come to them with a what, then the when would be whatever negotiable, but I deferred in that. Well, I guess um my conversation with um 250 01:11:29.199 --> 01:11:46.960 Greenfield Savings, I thought that they were fairly willing to come up with some indicative terms at this point. Um of course those could change over the next, you know, many months. Um and that would be based on um 251 01:11:46.960 --> 01:12:04.880 essentially having the collateral of our endowment fund. So let's say if they're lending round numbers 5 million um and that's collateralized by 9 something million uh in the endowment including about 4.5 million of the money market 252 01:12:04.880 --> 01:12:21.920 fund um then I think they they were willing to give indicative terms on that. still waiting uh to hear. But my my sense is that it is very unlikely to be um at a rate anywhere near the 3 and a half% 253 01:12:21.920 --> 01:12:38.800 that we're receiving now in the money market. So um it still seems to me like there would be a a um you know financial disincentive to borrow you know compared to just using the money market funds that we do have available. >> But we'll see. And again, I'm sorry to 254 01:12:38.800 --> 01:12:52.800 just So, if if we were to decide we needed some loan, uh, it takes them a month, it takes them two months, it takes them I mean, how long does it take to once we say yes, we want 255 01:12:52.800 --> 01:13:09.600 a loan for 750,000 or whatever? Oh, I I don't have a sense of that, but but um Okay. >> Yeah, but I don't I don't think um I don't think it would take that long if it's collateralized by the um 256 01:13:09.600 --> 01:13:25.040 >> Well, just next time you're you might just ask how long. >> Okay. Anything else for budget investment? >> Okay, we have friends. 257 01:13:25.040 --> 01:13:40.480 >> Great. Thank you so much. So, we already talked about theou, so I won't revisit that. I'll give you some of the highlights of our last meeting. Two of the biggest topics were the annual meeting, which we're all looking forward to. It is on Sunday, June 7th at 3:00 in 258 01:13:40.480 --> 01:13:56.239 the town room of Amoris Town Hall. >> Extremely excited. Our speaker is Howard Bryant. He's a local author. He's the author of 11 books, including the newly published Kings and Pawns, Jackie Robinson, and Paul Robson in America. 259 01:13:56.239 --> 01:14:11.280 He's been uh the sports correspondent for NPR's Weekend Edition since 2006. Uh he's just fantastic. The new book is getting really good reviews. There was an article in it in the New Yorker, I think a few weeks back. I don't know if anyone saw it. He's going to be in 260 01:14:11.280 --> 01:14:26.960 conversation with another local author named David Porter who's a sports and investigative reporter who's written the book Fixed: How Good Fellas Bought Boston College Basketball. So, make sure you get there early to get your seats. It's uh we're really looking forward to it. Um 261 01:14:26.960 --> 01:14:42.400 >> could you just remind us of the time again? >> It's 3:00 on Sunday. Yeah. >> Thank you. >> So, um the other concern was the pickle ball tournament and as you know that's been a great fundraiser for us. It's raised, I believe, upwards of $14,000 262 01:14:42.400 --> 01:14:57.199 each year we've held it. However, this year, uh, with Hampshire College closing, we won't have access to the gym where it's usually held. We're the pickle ball committee is looking for an alternative location. There's a a place in Hatfield, but they have not ever done 263 01:14:57.199 --> 01:15:13.920 something like this. So, um, we'll see how that goes. Uh, it's being worked on. Um, UMass 5 College Federal Credit Union has agreed to sponsor the summer reading program. So, that's wonderful. Um, we're that's great. Um, 264 01:15:13.920 --> 01:15:28.239 let's see. We did there was some budget requests from Sharon for the adult summer reading program and other adult programming. Uh, that was fantastic. Um, just uh let's see, postcards. The cost 265 01:15:28.239 --> 01:15:44.320 of postcards has gone up to 85 cents. Most popular postcard is Levvenia Dickinson holding her cat. Um, What else have we gone? I think that's about those are the really the highlights um 266 01:15:44.320 --> 01:16:01.840 of the meeting >> or and we are continuing to look for new members. We have a couple of prospects. So, >> uh could you again just remind us who the members of the board of the friends are? >> Oh, sure. Of course. There's myself, 267 01:16:01.840 --> 01:16:21.840 Nancy Campbell, Elaine Donahghue. Um, let's see. Um, Lisa Pearlbinder, Tom Porter, Kathy Lanza, and >> Kelly. >> Sorry, who was that? Oh, Kelly. How can 268 01:16:21.840 --> 01:16:38.880 I forget? Kelly and Kelly Irwin. Yeah. >> So, we're down a few. We're looking for uh members. Unfortunately, Nat disappeared. So, um to another, uh place, but um we do have some prospects 269 01:16:38.880 --> 01:16:53.920 and um we're just really doing a great, you know, a good job moving forward with what we have. So, um, you know, we can't say it enough and it's, um, absolutely 270 01:16:53.920 --> 01:17:11.040 true and heartfelt how grateful we are for the work that the friends do and that those people on the board do. And certainly when your next convening, please convey the gratitude of the trustees 271 01:17:11.040 --> 01:17:26.480 for all the good work that the friends have done. um to make the Ammeris library system um as terrific and great as it is. >> Thank you. I will let everyone know. >> And please register complaint that if they're going to do a pickle ball 272 01:17:26.480 --> 01:17:46.000 tournament, they should have a a bracket for people that can barely hit the ball. >> Okay. >> Any other questions for the friends? All right. Well, thanks to you all. Stay well everybody. 273 01:17:46.000 --> 01:18:04.960 We are Oh, no, no, no. I almost Sharon, forgive me. >> No, I I actually I don't have anything else to say. I I think we've said it all. >> Okay, forgive me. I just was so charmed by the 274 01:18:04.960 --> 01:18:17.840 idea about holding the cat that it resonates. >> Absolutely. >> All right, everybody. We're journed. Have a good night. >> Thank you. you know. >> Bye >> bye.