Okay, you're all set. Please go ahead. >> Excellent. Thanks, Athena. So, we'll do a roll call. Welcome to the um October 16th Ammerst Charter Review Committee meeting um being held remotely. Uh it appears we have
um five of our members here. I'll go around and do roll call. Erica >> here. >> Andy >> here. >> Bernie >> present. >> Raphael >> here. >> Excellent. and I'm here. Um, so now
we'll get started with minutes. Uh, we have the June 26th meeting minutes. Um, do I have a motion to approve? >> Uh, so moved. >> Excellent. Second. Um, any questions, comments? >> No.
>> No. Okay, we'll vote. Um, myself, I'm an I. Andy, >> hi. >> Bernie, >> abstain. I was absent. >> Okay. Raphael, >> yes. >> And Erica, >> yes.
>> Excellent. Thank you. Um, so those media minutes are passed and can be posted. Um, now we will move to the October 9th media minute submitted by Ken. Do I have a motion to approve? >> So moved.
>> Second. Um, any questions, comments on these? >> No. >> No. Okay. Um, I will now have a vote on that. Uh, opposite order. Um, Raphael, >> yes.
>> Bernie, >> yes. >> Uh, Erica, >> yes. >> Andy, >> yes. >> And myself, I'm an I. Excellent. Um, do we have any public comment? I see one person uh if you'd like to raise your
hand or press star nine on a telephone. Uh you can come in and comment. Okay, I'm not seeing anyone. Um I will get us started uh with the agenda here.
So, let me just pull it up um and screen share it for everybody. Okay. Julian, you said you had switched the order. So, which which thing are we doing first? >> Yep. Uh, I'll get that up in one second
here. uh we are first doing the outreach subcommittee then feedback subcommittee then we're switching initial report presentation and discussion and discussion of Colin center feedback so we'll first do discussion of colin
center feedback followed by preliminary report plan and timeline followed by initial report presentation and discussion if we have time >> um I would like to make time for the initial report uh response because if we
don't we we cannot make any progress as a sub as a sub working group to move that report along to submission. >> Great. Um do you want to start the outreach subcommittee update then quickly?
>> Yeah, I've uh I don't have a lot to add to what I've already said. the to be totally honest my work has been focused uh on the getting the initial report draft material together. Um there is an
item that I wanted to uh bring to the table that is about outreach and that is a proposal that we sort of made to invite council to our meeting um once the initial report has been submitted and they have had a moment to digest it.
Um, and we can talk about that now or we can talk about that when we have a fuller group. But it is uh it time is pressing for that invitation to be made so that that can be on the sort of horizon for council members who who may
want to attend and so that we can sort of advertise that to the public as well that there might be a discussion with council members present. >> Excellent. Thank you, Erica. Um I Any questions on that? >> No.
>> Okay. >> Not a question. I think it sounds like a good idea. Do we want to just pick a date? Um, the only issue is it's difficult to pick a date and because I don't know when we'll have it depends on what happens tonight and
whether Ken and I will be able to revise and amend with comments and then submit or whether we will arrive at the conclusion that it needs additional um additional work that that so that will change the timeline considerably. >> So should we put it on the agenda for
next time? >> I would say that's appropriate. Um okay. Uh Andy, feedback subcommittee, can you all meet? >> The um the the feedback subcommittee has not met. Um, I did, as I guess
since I'm talking about feedback, um, I did take the I believe it was 12 items that you sent that Juliet sent to Colin Center and added those to our green list so that we have the full list of things that have been sent to the Collins Center at this point. And I guess we can
talk in the report section, but the the initial report right now just includes the first round of things that were sent to the Collins Center. And I I I'm curious whether we're going to try to take the feedback on all of the items
and prov produce a um you know potentially winnowed list of uh vetted uh suggestions for our initial report or if we're thinking of sending the one that's not. So I guess that's
something we can talk about later. >> Great. questions for Andy? >> No. >> No. Okay, great. Um, thanks. We got the first few sections done in 10 minutes. So, good job. Um,
we will now move us along to uh to discussion of Colin center feedback because of how we've rearranged the agenda. Um, I have that screen shared here. Um, I hope you all were able to read this file that was sent to
everyone. It was in the packet. Uh, but if not, I'm screen sharing it. You'll see that. >> Yes, I can. >> Great. Um, yeah. So, folks want to discuss um sort of uh overall thoughts
on this and then if we have questions about specific articles, etc. um we can add. It's only through article 2. Uh but there's a fair amount fair amount of good feedback in here. Uh I'll allow folks to raise hands for general
observations and then we'll go into sort of the nitty-gritty if we have comments, questions about that. >> Um yeah, go ahead. >> I uh I thought it was very helpful. Um I I think that you know but we we sort of
my sense is that we need to take this feedback then and go back to each of our things that they've provided feedback on and then decide are we going to push this forward or not based on their feedback. For example, the first one, the f the uh
intergovernmental relations one um seems to indicate that that they don't think man mandating um intergovernmental uh regionalization is a very good direction to go in. So I I'm I would tend to agree with that and
I wouldn't necessarily think that we would want to use the council's time by sending them something that you know that that doesn't seem like a good change from language that we already have about regionalization. So, we might want to go I'm hoping we can go
through this and sort of maybe but I don't know if we want to do it tonight or if we want to do it another time but uh we do have a quorum but >> I think we should be taking this into account because they their expertise they've given us some language on some and they've given us um some red lights
and green lights on various things and I think it's it would be really useful to us to amend our list based on that. >> Yeah. Are folks comfortable, Rafael? >> I following what you shared earlier, Andy, I wonder if it's worthwhile for us
to do this moving forward with the number of people that are here. Three people are not. I It would be great to hear what other folks think. >> Yeah, >> Erica.
>> Yeah. Um, I tend to agree Raphael because what by incorporating Colin's feedback is this sort of is is a bit the threshold for what for a lot of things what makes it into the initial report.
Um, we could take the approach that if additional feedback comes in this in this next week that we could review, we could put all of those things against what's in the spreadsheet that I sent out as the initial report
and sort of make decisions based on a lot of these things. If you read carefully like Collins is saying this seems like it's too prescriptive for a charter or this seems like it doesn't it it's uh asking for a clarification that's already
defined somewhere else or there so there are things that where there are many things where we might decide this doesn't actually belong in this initial report um or deserves additional consideration for a preliminary report. So I think it's it's an important conversation and so to that to that part
of it it might it might require um a full you know not require but it might do better with a with the full group and while while it's sort of disappointing to not be able to move it forward
tonight because we you know we have a draft in hand but I think that Colin's feedback is Um it's sort of critical for a lot of them. >> I'm wondering if we um I'm thinking two things. One is that we
should really look at we should resolve the question about what what the starting point is for the initial uh um report whether it's the subset that was sent to Collins previously or the entire subset that we now have the entire set that we now have with the
addition of the the the new things that were sent to them uh Julian sent last week. Um, but then I would think we could go through this and sort of if we have consensus from this group, that's that's that's five
out of the eight folks. We could say, well, we had consensus on these items that they seem like really we might want to take this advice and then we could that might streamline things when we get the full group together. We can say, you know, here are
the ones we have consensus on among us five. Do you agree? Do you want to discuss it further? And then we delve into the ones that we don't have consensus on and the ones that aren't commented on yet with the full group. Just
possibly. >> Sure. Um I have my own comment and then I'll call on you again, Erica. I I did send an email, maybe folks didn't see it, um at least to Erica and Ken
about basically asking does what is included in the initial report is that inclusive of everything we've sent to Collins or just the first round? >> The first round. >> Okay, great. Thank you. Um so basically
in my mind we should make an initial report inclusive of everything we've sent to Collins as and this is just my opinion as our first report to the council and then have Colin centers
vetting and deciding whether we move these things forward on our preliminary report. So basically we've explained to the council here's what the committee supports as ideas. These are our ideals. Um and then after that we can do some
vetting and discuss with Collins. I don't want to prejudge some of these things. Um you know like yes some of these things Collins says eh might not be the best idea might be too prescriptive etc. But at the same time
we as a committee may want to still move them forward. So, I don't want to whittle whittle down our ideas too much. I want the council to see as large a breath of ideas as we can allow them to
consider um that we think are are feasible. Uh Erica. >> Yeah. Um a couple of points. one is uh I think it if we agree as a group it's absolutely fine to include everything that we've sent to Collins in the
initial report. I I don't I don't see an issue with that. Um the other piece though, you know, we may want we could take we could take the approach that we just like wrestle with these nine that they gave us feedback on and make ultimate decisions. However,
you know, there's a lot to consider and we could decide that the initial report is simply the compiled suggestions under serious consideration which we've have already discussed voted on passed to their next phase. This does not
necessarily mean and the language in the in the accompanying notes sort of makes that clear. This does not suggest that these are the recommendations that the council should then immediately vote on. This is an initial report. As we know, there's two forthcoming
drafts, right? So, this initial report could make it very clear. These are the um of the of the totality. These are the subset of suggestions under consideration that the committee has
sort of moved on to get expert advice and we'll then for a preliminary report. We'll write a sort of full um a full and descriptive revision of language to charter or whatever which is
going to take us longer than an abbreviated and and small group meeting. Thanks Bernie and then Andy. >> Yeah, >> Bernie. I'm not sure if it's just me, but your your mic is really quiet. Maybe something's covering your mic.
>> Let me let me u >> let me sit up let me sit up straight and annunciate. You know, I'll have to turn up the volume here a little bit. >> Four scoring seven years ago. Um, >> thanks. >> I I the council's looking for a report. >> Yeah.
So I would be inclined to go along with what's been suggested that we take the second batch of questions that we had referred off to Collins, combine them with this initial report, forwarded to the council with a big disclaimer
in bold type that this is what we've come down. We've whittle it down to this. These are still under consideration. That doesn't mean that any of this will turn up as a final recommendation in our our next and final
reports. That we want the council to know the depth and the breadth of of of stuff that we've had to look at. It also in a way explains how much time it's taken because there's tons of stuff here. Um I think when we get to it, we
would probably end up whittling this list way down. There's stuff that can be combined. there's stuff that can go out. Um, and I think the final list of things will be fairly modest, but for now, I think we need to get something to the council that gives them
an idea of the work we've been doing and uh where we're going to go from here. And I'd be very careful about using recommendation u the term recommendation or or even suggestion. These are what is under
consideration and make it abundantly clear that there's been no final determination of of which of these are going to go forward that we need more feedback from Collins. We need more discussion among ourselves. We need some feedback from the council as to what they think is important and let's move
on because if if we wait another week or two weeks, we're gonna burn up time that we really, you know, we'll just run the risk of irritating the council further and we'll burn up time and then we could better spend whittling this list down.
So, let's get them a report. Let's make it clear this is very preliminary um in that there'll be a much smaller set of recommendations coming out of this in the future.
>> Thanks Bernie. Andy, >> you're muted. >> Thank you. Um, I guess I'm persuaded by the um, as far as a strategy for getting an initial report out, one of three. I guess that makes sense. I I'm just a
little concerned that we're going to put some things out. I mean, I think like Bernie said, I think we need to we need to frame this very carefully so that it's clear that these are things that we decided we need we wanted to explore
further. And so we've we've sent them to our consultants and we want to hear from, you know, stakeholders and the public um about them. I'm just a little, you know, I would there are some
things that I think we could probably get rid of fairly easily based on the feedback. But if if you think I mean I'm just I think in terms of showing that we're considering what you know whatever this number is the the
combined number would be somewhere around 65 or 70 ideas. Um, yeah. I I guess as long as we're framing it like these are things that have not been excl that have not been eliminated
yet. These are things that we felt we needed to get more input on, but we wanted to show you the the work at this point. This is showing your work. This is not a any by any means a final product. I I think there is some benefit to checking the box of an initial report
in a way that moves the process for forward. So you know my my my brothers would be to have you know a more finely tuned list of things that we actually think are really good ideas that then could be tested in this first round that
then we could um you know fine-tune with the with the preliminary and get further feedback. But if that's if we if that's not possible then I think that's a good way to go. Great. Thanks, Raphael. And then Erica. Yeah,
>> I'm agreeing with what the last few folks have shared. I think the initial report priority. I even think like allowing the public and town council, the city suggestions that came from the public is important. Um, so the
whittling down that we're talking about, I wouldn't want to do that with this small number, short amount of time. I think we should be thoughtful about our conversations with the whole committee. Um, and I don't think we just could I don't feel we could do that tonight. And
I think like that initial report the initial report plan and review is pressing. Hopefully you have a decent amount of time tonight to sort of consider that. >> Thanks, Erica. Um, I'm
um I'm still of a mind to to do what we've been discussing, which is to add in the additional items and just work on the framing and the context that we're putting around this as an initial report and choosing our language carefully
about how we're presenting this. And I think Raphael makes a good point that if we're we're doing this additional outreach effort, we want to leave this as a sort of an edited list of everything, but it's not um an approved list of everything. In other words, it's it's we've done some work on it to
filter out the things that are, for instance, would require a special act or would, you know, require a new commission, things like that or things that weren't necessarily um uh in some way or other directly described in the charter. Um, we we're
going to come back to some of that, but we could I think we can I think we can pull this off as a carefully framed initial report that is just everything that we have um voted on enough to get expert advice.
And um maybe we can spend a moment tonight talking about the language in the initial report notes. uh the sort of draft drafted document that we attached. Um but I don't know if we need to to
motion and vote on this process. Um >> yeah, why not? You want to make a motion, Erica? >> Sure. I'm making a motion that we the initial report draft that the committee has in hand will be will um also include
the additional items that have been sent on to Collins. Um, and there will be accompanying language that will make clear that this is truly an initial report of suggestions under consideration, um, not final approved items by the
committee. >> Second. >> Excellent. Um, any comments, discussions? I don't see any. I have one. I completely support this. I think that's a great idea. I want us to be careful
about not when we get to that point in the process about not overly whittling this down. I don't want to see basically only process suggestions. I want to see some
fundamental changes too. Um because that's our job as a committee. But I think that I think that for this point to get this out to the council, this is a great um a great way to sort of finalize this report. Um
Raphael, >> I just want to say though, Julian, the whittling down that we've been talk we we talk about the why hopefully moving forward we have some methodology or approach about the why. Maybe perhaps some committee members are like this is
my thing. I'm knowledgeable about X. But I think there's also an approach which comes from this is what the public is asking for. So I think that takes a little more time, a little more analysis, but my preference is folks are
asking for this. These folks are considering this. Hopefully that's illuminated as we move forward because I I I am wary of it's Raphael's sort of perspective on X. Certainly I could
weigh in but all that feedback we're receiving I think illumination of it and considering it in the rationale is key. >> I I agree. I couldn't have said it better. Um excellent. Uh any other
comments? No. Okay. Just just a quick comment that that if if this is the direction we're going in, I would I think we could dispense with the Collins Center report for tonight then and just move to discussing the the um framing of the docu, you know, the report piece.
>> I agree. We'll just vote on this motion. Um myself, I'm an I. Andy, >> I >> Bernie, >> yes. >> Raphael, >> yes. >> Excellent. That's unanimous. Um we'll
close this out. Uh that brings us along to the initial report um presentation and discussion. Um this will probably take the rest of the meeting considering that Andy you still have to leave at
seven. Is that correct? >> Yes. >> Okay. Um no problem. No problem at all. Uh it's the debate. Am I correct? >> Yeah. Oh, no. It's it's um it's the uh league's presentation of the community safety reports
recommendations. >> Awesome. I may tune in online as well. Um >> we should let people know who taking the notes for this evening. >> Oh, yes. Thank you. Whoops. My bad. Um >> minute taker
is uh Andy, can you take minutes for tonight? Yeah, >> there'll be a recording. Thank you. Um, okay. Excellent. Uh, good catch, Raphael. We will move along to initial
report presentation and discussion. This will probably take the rest of the evening. I'm not anticipating we'll have time for a preliminary report plan and timeline. Um, and once this discussion is over at a good stopping point, I'll probably adjourn the meeting if that's
appropriate for folks given our quorum. Um, just plan for the rest of the evening. Here is the initial report notes that Erica and Ken submitted. And here is the draft um, initial report
suggestions. Uh, I'm assuming and hoping folks have read this, but I'll pass it off to Erica. Um, and feel free to tell me where to scroll on this if needed. >> Okay. Um uh I thought given our our discussion
and what we just voted on that it might be um it might be useful to just take a look as a group with at the spreadsheet first um so that we could see what what it in just even what categories of what it includes and then we could talk about
the framing. Um the the way I tried to organize this is uh the suggestion under consideration. This is what I was saying. It's very lightly cleaned up from the suggestion
as received just to make it a little bit more readable sometimes or to take out uh just e extra wording or things that were that were um uh
kind of explanation. Um anyway, it's it's just lightly edited. There's nothing removed in terms of content. The second column where it says rationale and discussion notes is a kind of combination of the rationale that might have come in with
this suggestion from wherever it came from whether it was public comment at the survey other uh public comment forms listening sessions whatever and things that came up in both in discussion and from the feedback subcommittee. So that's sort of compiled
there for and it it it needs editing um before we would put this out into uh submit it to council. I would think that part of the work would be to um again lightly clean this up and make
a sort of simplified rationale uh or point counterpoint approach to what's in this column because sometimes we we did come up with well on the one hand but then on the other hand sort of approach to some of these items. So I think that in that column that's part of
the work that we could do again with in full committee. um to edit that down a little bit and make a um a clearer statement of why that why this is in our list at all. Again, even
though it's under consideration. Um and finally, the last column is just there as a point of comparison. It's the original charter language. Wherever I could, I cut paste charter language directly into so that it can be read against the suggestion can be read
against the the charter as it exists. Um the um it's not always a onetoone um and sometimes it's a little bit confusing because some suggestions apply to multiple places in the charter or because the item comes up under the
several articles. I think we we that something happened with lengthening and staggering um election terms or something like that came up in three different articles and so I didn't paste it in three times. So that kind of thing we could work on you
know taking this from a draft to a final version of the initial report. Um but that's what I just wanted to give a little context of what you're what you're looking at here. So to me the heaviest work is cleaning up the rationale
and that if there's any note to be added and we can decide that um that can be super simple or we can decide that it can be sort of like descriptive paragraphs like we have here as you can see these these 34 suggestions it doesn't include the total
that we've now agreed to include turns out to be a 10-page PDF document um so just and that's part of that is charter language, right? That makes it longer, but part of it is the kind of intense, as you can see, the intense amount of
descriptive language and rationale and um discussion. So, I I would love to hear thoughts or opinions about any of that. Bernie, I heard you say earlier that the word suggestions even is not the, you know, the best word terminology here for what we're calling these
things. I consider them suggestions under consideration because we're not calling them, you know, final recommendations, but if there's some other wording that would be preferable, we should figure that out. >> Thank you, um, Raphael. And then I have
a comment and then Bernie. Eric, I wondered if you all considered like having a report that has an addendum that has all of these details, but the finished report um I wonder if it's
worthwhile to just reduced list of things under consideration with a rationale like having the original charter language here in terms of like the report. I'm not sure it's necessary now. Um, and this is there's a lot going
on here. Um, so I wonder if reducing it and maybe including this as an addendum is helpful, but I just think like the reading of a report like this, this this is a lot to >> Thank you. Um, my first comment was just
something for the committee to sort of decide on. Are we planning to include and add before we submit this to the town council uh the other green items that we have considered? I believe the answer was yes. I just wanted to clarify on that
that those will eventually be added before it gets submitted to council. >> Yeah, based on our vote, I'm planning to add everything that was that was sent to uh Collins. if there's anything that I what I understood was there were two
thing two batches sent to Collins the first and the second and that this should contain everything that was sent in the first batch if I'm mistaken about that we'll correct it but it should include ultimately it should include both batches >> that's correct it should include both um
and then my other question was just sometimes in here I'm noticing like it says I'm gonna just scroll to find decent example um where it's like emergency measures or
like the budget or or or like I think we sort of need to as a committee decide what that means um and provide some more clarity like on this right to postpone issue. This is pretty pretty significant issue. Um,
I guess we as a committee need to decide what our proposed solution is rather than just this is an issue. Um, I don't know if that's something we'd want to do in the preliminary report or if we'd want to do that now, but I think figuring out a solution and charter
language for the solution, not just we've identified this as a problem is a good idea. um at least give the council a choice that we support. Um there's another one or two
that are similar to this as I scroll down, but I won't waste everyone's time with that. Um Bernie and then Andy. >> Yeah. Um I I I don't want to overdo it in terms of, you know, using suggestion
under consideration. I think it's fine. The the one thing to be really picky is I would change the title of this file because this is initial report recommendations. I'd like to just cons continue to insist that we haven't made any recommendations. >> Yeah. Um,
one of the things we're going to do as we go on is we're going to whittle this down and we're going to we're going to end up giving the council um a list of things of of recommendations that they can vote on.
So, uh, I wouldn't worry too much about whittling it down now or coming to conclusion right now because we're going to tell them this is stuff that we're we're looking at. Um the final report is going to have things that you folks will have to take under consideration in vote
up or down or refer. So um you're going to have to take some action on all these. So So I'm I'm not worried right now about refining too much stuff. I I want to let the council know um sort of the universe of what we've
heard in cons in our considering So that you know I I I think that's fine. It's going to be it's not going to be a polished product. It shouldn't be. It's the initial report. Uh you know and that's uh Erica. I think you you've u
you've done well with this. Uh I really appreciate it. I would also keep the charter language in there because it gives people a framework of what we're bouncing off of. And I wouldn't trust the average reader to have their their
copy of the the charter handy so they could go back and forth and and and compare what's there now with with what we're talking about. So having that I think we talked about that before having this initial report having these three columns with the original charter language in it for just that just that
reason because it it get it put puts things in context and where the charter doesn't consider something then there's no charter language it's blank and that it becomes obvious that this is something new. So that's it.
>> Thanks Bernie Andy. Uh, I I like I'd like to do both. I I think it would be good to have uh maybe a a cover um sheet that just has a chart that has article one, here's the suggestion under
consideration, article two, blah blah blah, and then behind that is this three three column chart. So people could see at a glance the types of suggestions that have come in and the range of them. I mean, some of, you know, some of them are are
as vague as lengthen and stagger terms for elected office and then some are, you know, very detailed. um you know so so but I think to be able to quickly scan you know 50 things or whatever it
would be good to have a cover sheet that just has this the suggestions listed under consideration by article and then to have this I like having the language there and the discussion but I agree that it's a lot to absorb right up front
so maybe that's a combination that could Yeah, thank you Raphael. >> And I would say that list Andy in terms of like public engagement with the report could be really helpful. >> So list and um I think could be help.
>> Yeah. >> Excellent. Erica, >> um the cover sheet that you're suggesting would just be purely a list of this the items from the first column in other words. >> Yeah.
>> Just a just in the list form and then this this um more substantial sort of rationale based um explanation would be behind it. >> Yeah. Um, and
I've heard both arguments from what you've said, uh, what everybody has said about the including the charter language, and I can make a case for either. Um, does the inclusion of a cover sheet that's just a list kind of help with that or like where
would I'd love to get a better sense of I I I can see it both ways, including it, not including it. If this was a purely digital document, I would just make them links to, you know, jump right to the place in the charter that is relevant, but I think we're we're
heading for probably a PDF that's easier to distribute um publicly. So, yeah, I'd love to reach a sort of consensus about that. So, so I feel if you look at the notes that you have, Erica, you have like a
beginning section that has like some important details, background, um, etc., etc. I I would say before the like what's next, like finding a way into that initial part of the report where
you just have the suggestions. I I I'm just thinking about the audience for this and uh >> I'm I'm on board with the cover sheet idea totally. Just wanted to understand whether >> the um in the spreadsheet itself that
that is going to be attached >> if it if we have a consensus of whether or not it should include charter language. >> I think it should. >> Yeah, I agree. I I think it should. This is a way of allowing that to be okay
that it's that dense, but to have the list up front. >> I I agree. >> U reference. >> Yeah, I think it's an appropriate reference. Um as long as we clarify it properly. I'm not all that concerned about the wording of how we describe
this as suggestions or whatever. But I do think when we scroll down in this initial report, just sort of putting a point on the things we've done with written comment, public feedback sessions, etc. Having numbers on all of
these to like see how many people showed up, what types of feedback did we get, etc. So at least the council knows that we've been engaging the public and what we've been doing, so on and so forth. and also getting sort of an idea of like
some suggestions weren't included but they were here and if the council is interested in them here they are. Um so like basically being like here's other things we heard as well that isn't that aren't included. um maybe like an
explanation for uh for like what how counselors submitted feedback and why it was anonymous and so on and so forth. I think these these are good things to to have an explanation for in the report. And then my only other comment
was regarding just when we go over here with the um let me find it. uh with this um I would mention somewhere
in here about the amount of input. I'm not sure if you already have it and how legal women voters also collected quite a bit of feedback that we considered. I think that's important to show. Yeah, perfect. >> It's in there.
Great. Awesome. Um, other than that, I think that's all I had. Um, Andy, >> can I can I just answer that I had a clarification when you said that about adding numbers and I think some of that is in some of the process is in the
outreach subcommittee summary that's in here. Um, adding numbers I think will will be easy enough, but I wasn't sure. Some of the things that you mentioned you were looking for I think are in the subcomm,
but let me know. >> Great. Perfect, Andy. Yeah, I was just going to say you could refer we have the spreadsheet that has all the tabs in it that has all the different types of um
you know feedback submitted and that may be what this more feedback submissions are found here as the link. But um just to to make clear that um we have a listing of all the feedback you know that that we received and you
know a a a repository of all the feedback we received and we should encourage people that if they submitted feedback and they don't see it there that that they they should let us know and we can make sure that it's you know that we check and and get it in. So, um
to have that spreadsheet as a as a um you know on our site and that people can see the depth of suggestions that were received that we started with you know 173 of them or whatever it was or but we
have we had even more uh in the in the spreadsheet of all the things that were submitted. >> Excellent. Thank you, Raphael. So Erica, I sent my feedback via email. Uh there's stuff about format that I think we
should think about. So I just embedded some things for you and Ken to think about as you sort of forge ahead. I would say like for me the Ammerst charter review committee process I think there's some enhancement there
um in terms of I actually wo in in my sort of recommendations like clarity about the charge like for instance like those Colin center meetings that we had initially I wrote like I think for me they were aimed at helping us to advance
our knowledge of the charter review process and our understanding of the charter and if you look at our charge like that's there um and then there are other things that I noted in terms of just as I said before like consistency
um but a little more specificity which I wo into >> this question >> I I knew doing it here is tricky so I just sent it you all's way >> I appreciate it thank you >> yeah that's great and if other people have feedback feel free I have a
document Um, and if folks have feedback, send it directly to Erica. Do we want to, just looking at the time, sort of wrap this up with a motion of how we want to proceed with the initial report um, draft that's here in front of us, as
well as all the suggestions and what we know what's going to be added to those suggestions. But just sort of a something that could guide Erica and Ken um, for our next meeting. Raphael. Erica. And then Raphael. Yeah. Um I I
don't know. I've taken notes on everything that people have said about the um revisions to the report language and to the idea of a cover sheet, etc. So, I'm not sure uh that we need a motion or vote, but I if you would like to, that's fine. I the only thing I had
a remaining question on is something that Andy brought up earlier and I didn't feel settled about which is uh the the full body of suggestions in the spreadsheet form. Um
we this has come up a couple of times in meetings about whether or not we're including that or how and at what stage because we're at initial preliminary final. When does it make sense to make that a full like sort of a cleaned up addendum, proper
addendum to everything that we uh are sending over to the council? Does it makes more sense at the initial stage? Does it make the most sense as a sort of appendix to the final report? Um does it make sense to be sort of linked
somewhere from the charter review committee town website? Um, so that so that's the only part from my perspective that I feel unsettled about in terms of going back meeting up with Ken and finalizing this to the point where we
can bring it to the next meeting and hopefully approve uh a version that can go out. But people have comments. >> I agree. I think at our next meeting we should vote to approve um both of these
documents um as edited with everyone's feedback and suggestions and send it off to the council. Uh Raphael then Bernie and then Andy. >> Yeah, thank you and Ken for all the work that you did. Um it's great work. Um I would say regarding your question like
that sort of link that leads to all that feedback could actually I think be embedded in this charter review committee process or somewhere there where you just let people know like these are the suggestions that came out
of our outreach. Um so to me like you asked about whether or not it should be late or now. I think now is fine. It was part of the process. And and in your in your view, what format would that take? >> I I I actually think there's so much of
it that >> Yeah, >> I'm not sure you put it in an append. I think link letting folks know where it lives via link is important. Including it in a report like that's a lot.
Especially if you think about the list that we have >> um the table that we're including it's just a lot in one report. >> Okay. So in your view it would be like an embedded link maybe in the in the description of our process that says
everything everything else lives here. >> Yeah. >> And link out to the full thing. Okay. >> Other ways I agree. >> Oh okay. Great. Bernie. >> Yeah, I'm in agreement. I I think uh just having a link to the big uh the the
the the uh the the multi-tab spreadsheet of everything that we heard. Having that link for people who have the curiosity and the ambition to go back through it all um is fine. Uh, I I
really want to let people know that we've, you know, it's a nice way of letting people know that this is what we heard, >> this is what we considered, but we want to keep moving forward with this and and keep people focused on what's coming next. >> The other thing is is I would agree with what Erica said. She's she's taken a
page or two of notes and trying to encompass that in a uh uh in a motion would be near impossible or else the motion itself would be a couple of pages of notes. So, I I I think um we've we've arrived at a consensus of of what we
want to see and Eric has recorded it and let's just go with it. >> I'm I'm 100% in agreement. Andy, >> I guess I'm just trying to visualize what comes first in this, you know, when when when we send it off. um the the
text po portion um you know how we did things and all that I think is is vital to have in the report but I think that I think the chart of what we're what we're considering is probably what should come up front maybe with a
very brief maybe there's a piece of this that could could be the intro and then you have the chart and then you have all the details on the um you know all the stuff that we did the process So I but that's just sort of my >> Yeah.
>> Um sorry raising my hand. Um >> thank you. The my concern is uh Andy to that point that because this is initial because these are not things that we have voted
through because we have not fully kind of integrated or incorporated the Collins feedback. I just all of that context is super important. Um, I'm wary of putting a spreadsheet out front that looks like here you go, take a vote, >> right?
>> Um, so, so it's my feeling that having what even though it will be skipped over, having the context and the the sort of narrative up front, a cover sheet that's a summary of just the suggestions under consideration, and then the full body um, spreadsheet
behind it is is what I'm inclined to do. I retract my suggestion. I think what you say has merit. >> That's reasonable, Bernie. >> Yeah, I I would agree with her. I My rule of thumb is always put your
disclaimers up front. So if you tell what tell people what the framework are and how you worked in and then they even if they jump to the back, even I always say to them, what we told you up front, this is what we did. Always read the headline.
>> Don't blame us. We warned you. >> Excellent. Um, other comments, uh, future agenda items before we adjourn and get Andy off to his meeting. >> One one last question.
>> I don't know about the process for submission. Is this just a PDF attached by the chair to the council? So I will attach the the whatever you guys come up with like this. Use this for example. I
would attach this document as well as the initial report uh table and I would attach that and send it to I would address it to the chair of the council and CC all the council members Athena and the town manager. >> Okay. Thank you. You all becced on that
email as well or forwarded it. Great. >> Are there questions, comments? >> So, for for next meeting, um we're going to we're going to review the re the revised report and hopefully uh
>> get it get it ready to go. >> Yep. Correct. And I will I will probably need to check against check with you Andy or you Julian against the to make sure we have included everything that was sent out.
>> Feel free I'm happy to support as needed so that we can >> Great. >> Thank you for all the feedback everyone. >> No problem. Thank you for working your work. >> Yeah. I think so. >> Great.
Okay. Have a motion to adjourn. >> So moved. >> Okay. Uh Annie moved. Raphael seconded. I'm an I. Bernie. >> Yes. >> Andy. >> I. >> Raphael. >> Yes. >> And Erica. >> Yes.
>> Great. Really good work on this. Um have a great night everyone. We're making good progress. >> Thank Thanks Ken in absentia. Thank you. Absolutely. >> Have a good night. >> Thank you. Watch the recording. >> We appreciate you.