e e e e e e e e e e
e e e e e e e e e e of the unit un States of America and to
the Republic for which it stands one nation under indivisible liberty and justice for all the next item on the agenda is the approval of minutes for August 21 2024 is there a motion so moved motion moved
is there a second second thanks Frank motion moved and seconded is there any discussion I did just have two really small edits um the first one was under the Moa sick Bank it indicated that I made a motion to accept but it was I was
requesting the motion and then you have it right that Eric Jack accepted it and then Frank seconded it and then um under the reports of the committee for policy subcommittee in that last sentence it's
referred to as the police subcommittee we don't have though very very minor things but I appreciate that excellent are there any other discussions for the approval of minutes seeing none all those in
favor thank you um moving on um typically this is where we do our student or um employee uh recognition this evening we did a summer recognitions um prior to this meeting beginning and I wanted to quickly call out the students at each school for their contributions to our community
this summer AEL high school we recognize peace and Jade uh peace ororo and Jaden santer at Arms we had Shania Luna Luna Luna Emma talbet and Emanuel sepa and from our family and Community Center we recognized a bunch of individuals this
evening Sonia aroyo Kevin S Salgado Raphael valz hanisha Vargas pce Oro ororo Esther ororo Austine Austine osoro me uh Morgan Parker and Rosa Richards thank you to everyone who dedicated their time this summer to making our
Community better through our schools next we have our new business and the first order of business is a painting donation excellent Dan would you like to come up and speak to these couple of pieces I'm asking Mr Vivas our athletic
director to join us so I was approached by Richard Adams who's the CEO at whips um he's an alumni from athal high school and his daughter his oldest daughter's um freshman and he wanted to make a donation um to paint the ticket booth
the Watershed concession stand the baseball and softball dugouts um so I just asking that um the committee vote to accept I'll move it second there's a motion moved in seconded is there any
discussion I'm seeing none all those in favor thank you Mr Adams if you're watching this evening we appreciate your donation uh not to cut you off but I saw Mr yesterday at the Y board meeting and I made sure that I thanked him again on
behalf of the district and the project is started they started um last weekend uh awesome ticket booth is 34s done and the the water sh is pretty much done so nice that's great looks good excellent and then the second piece of business is the obrien field light
project U Mr beus we be speaking to that as well yeah so there's no light project it's the granite sign so early '90s uh committee was put together in town to put the current lights on O'Brien field um as you can see in your packet the the
monument or the granite sign there um has taken its toll with weathering over the years so I reached out to Tom man of man Lumber um knowing that he does uh Granite cleaning um local um graveyards in the area so um he talked it over with
his wife and and together they decided to make a donation to have that clean um before before I could get to the meeting to get approval of it you can see in your packet that they came by a Labor Day weekend and it looks a lot better um it's not such a an isore anymore well we would like to publicly
thank him and the family for their work yes and we we did thank them through social media um I obviously reached out to Tom myself and thanked him as well but um yeah it was it was a great gesture for them and is there any motion needed to accept that as was there any monetary
I'm I'm sure there's a monetary value to him but okay no he donated his time it's beautiful y thanks thanks to man Lumber they're a neighbor of mine they're great people so thank you so much thank you okay next um piece of business is we have an adjustment of the school choice
count um I believe this pertains to the high school do want yep um so good problem to have I suppose our enrollment is going up I've been saying it for some time I actually just came from a meeting with MF SBA discussing
the possibility of hopefully getting a new building into this District a new high school um but just to further exemplify why that need is Mr King submitted his school choice numbers earlier in the year for this upcoming
year and his he he tends to level his classes at about 110 students per class and when we posted the school choice numbers originally it was is based on a Max of 110 so there were a number of
openings particularly in the freshman class for Mr King and as it turns out as people started to even show interest before we got to the third or fourth day of school we were enrolled at 114 people
in the freshman class and with that Dave asked and he sent an email explaining his request to the school committee that is in your package um but at the bottom he is ultimately asking to have new
school choice slots approved and I can recite what those are for the class of 2025 we are now going to need to change the count to one for the class of 2026 there will be 12 slots for the
class of 2027 there are 20 slots and for the class of 2028 there are zero slots as you can see we clearly have a bit of a bubble coming up and we were discussing that with
msba and I'm still going to keep my fingers crossed and be hopeful that we will have a really solid long-term Solution on the horizon so so we'll need a motion to accept the new school choice numbers for all four classes at the high
school as presented by Matt um is there a motion motion motion by Britney second by Bobby thank you so much is there any discussion seeing none all those in favor thank you okay purchase of a truck for salting
is next on our list here and you should have something in your packet as well I would like to ask our director of facilities Mr TJ Mallet to jum theii to join us yeah didn't know pres abolutely sure
apologize I apologize for I apologize for putting you on the spot however well let me let me start so TJ is here to answer any questions if needed and Nancy will TJ and I sat we discussed
this together so um we would like to request approval from the committee for a purchase of a 2018 Ram dump truck so this dump truck will be utilized for plowing and salting purposes currently we Outsource our plowing services for
royalston community school and salting for all schools acquiring this truck will enable us to manage both salting and plowing inhouse resulting in substantial cost savings for the district over time the truck is placed
at priced at $36,500 and in your your packet you'll find the detail specifications for your review We TJ obtained three quotes and Town Line Motors of Orange has been selected as the most qualified bitter in addition we
just want to inform the committee that we intend to purchase a spreader in a plow um from bassard in Greenfield that has an estimated installation cost of 15,000 although although this expenditure will be covered by the general fund and does not require school
committee approval we wanted to keep you informed of this planned acquisition if you approve this truck so we recommend funding this purchase from the fiscal year 22 Desi one-time pandemic assistant Grant I'll be covering this grant more
under my financial section but the current balance of this fund is $174,800 so we respectfully request the committee's approval for purchase of the truck so moved moved and seconded any discussion all right so I think this is
a great idea and TJ as usual has done his homework and and has figured out a way to do more with less so I just have a question maybe you're going to cover it later on I assume we have a plan for the 138,000 that's remaining if they want us to spend it
promptly we have to go through the um if not I can come up with more I I I believe Nancy I believe Nancy will speak to it later but to be clear this onetime pandemic assistance it wasn't really a grant it was a payment and we can we can
use it continuously until we deplete the fund so we're using it as supplemental right now and kind of chipping away at it I mean if you guys think this is buying a used truck is the best use of the funds I'm fine with that then I I know I looked at the mileage so I was
making sure that we were in in um and I'm assuming is there going to be any warranty on it like they have their oneyear warranty when I priced other ones even in that year range there were upwards of 10 to 15,000 more um all
the way up to anywhere to $22,000 more the book value on that is about a little over 10,000 higher I've taken it for test drive we brought it had it looked at and it's a sound vehicle we've looked at once I I mean I know we we have three but in the packet that I had brought over with everything
there's like eight or nine other ones that we looked at even trucks that are 2 or 3 years no uh older with a thousand or two more miles on it are priced extremely higher also so I I will thank TJ he's been keeping his eyes open on these vehicles for a
long time now and and he had discussed this plan with me earlier last year and I know we also have discussed it on occasion with both the facilities uh subcommittee and the finance subcommittee so I want to thank TJ for
the for the leg work that he did because it's been tremendous and I think this will be a phenomenal asset for the district to save some money I just had one question and I'm assuming the answer is yes but where we used to Outsource this I'm assuming we have the Personnel to drive this truck
to use it for PL we've currently outsourced it as a private contract contractor plowing at RCS and salting all of our schools so I would person take over that P okay I have another question um what is the cost for the Outsourcing
how long is it going to take us to right now currently for our four schools to be salted one time is $1,975 and we could necessarily have to do that two to three to four times a storm if you put the plowing in also of
RCs they charge us $225 per push per plow so for them to salt and plow RCS once it's $2,200 I'll I'll jump in briefly sorry to I mean I can go in a little bit more this past year which wasn't a huge snow
year there was a lot of salting we were at $40,000 last year we were at 71 I was just going to share um TJ's budget for FY 25 for this for the salting sanding not sanding salting I
believe it was 60 66,000 I accounted for 30 events so will we be storing salt on property somewhere currently until we can actually make a salt shed garage for it we can purchase salt from there's a few
people around town that sell salt that we are already established with vendors for previous stuff so okay even purchasing our own salt we'd be looking at about $220,000 per year as we get a shed I know of all places we can get bulk and I've discussed this with others
who also know of places so I I I would if we get accepted and we do this if you guys do approve this my other spot where I'm going to look is to talk with Mr Kart to see if we can't get on the procurement in the future with the town of AOL for their bulk salt also not
to say that that's could happen but it's an Avenue I'm going to look at also because that price would go down even more because they buy a lot more than these smaller buies in towns right okay TJ is that a diesel or gas that that one is a gas are there any other
questions seeing none all those in favor thank you TJ thanks for all your work thank you thank you uh the next item up we have is the superintendent evaluation evidence turn that over to Ma I am going to switch spots with r we're going to try to
navigate this quickly I may need to work the mouse as well [Music] I I'll start by explaining um some new members may
not be aware at the beginning of the FY 24 school year which was last year I had introduced to the school committee my proposed goals so each year I submit proposed goals to the committee the committee
uh we discuss them the committee approves them and then those become my specific performance goals for the year in addition to my assessment on the standards and indicators for the superintendent evaluation R um so the
school committee did approve my package of goals and this presentation that I have tonight I'm not going to go into depth regarding the specific evidence that is encapsulated in this because
what you will be receiving after tonight is the PowerPoint presentation or it's it will be a PDF of my evaluation evidence and there are a lot of electronic links inside the PDF document that will bring you to the
artifacts that I'm using as evidence this was the same process that we followed last year and the committee seemed to be pleased with it so I tried to do pretty much the same but even make it a little more clear and and easily
navigated by the by the committee so before I go through the specific goals I'll just show you a little bit about the document so if we each one of the electronic pages and
I know it will be difficult to see this way each one of the document pages is set up to mirror what my original goals were my goals each had the goal listed key actions that I would be
taking and then different indicators that I might use as evidence for reference What I've Done actually is even though these are not lit up to be hyperlinks the the goal goal title at
the top of each page if you click here this is my original goal one that was approved by the school committee so when you are on my page for evidence and you're saying wait does this even match were these the right goals does this
evidence match to what we originally approved I I will assure you it's pretty much similar and and formatted the same way so you're not going to see a tremendous amount of discrepancy between the two documents but I just want to make sure in case you want to reference
these were my approved goals at at the top so every time you click whether it's goal one goal two sorry I'm going to try to get back same thing goal two here's my original presentation notice the key
actions is what I will do and then on the bottom there are recommended indicators in the document that you are viewing tonight and I will send to the committee individ I will send the entire
committee the package this is the page adapted to reflect which of those key actions I did take and what indicators and evidence I have provided for the committee to review based on this so I
will go through um the goals briefly and kind of give a overview of what you will find in there but I can assure you that we will be here till well past midnight if I try to as you'll see if I try to
explain every single document that has been included in this so for starters my first goal was to improve student learning and as you can see we were really focused on the implementation of
our evidence-based literacy practices and strengthening our our newly distributed Leadership Model A real Focus was Cindy and I developing and the team the new learning walk tool that we were going to be using this year and
conducting the regular learning walks to identify the data in each of the buildings another one of my personal goals was to be in attendance at building instructional leadership team meetings and at the district instructional leadership team meetings
so for example while you're going through here these are key actions that I did accomplish right we began utilizing I could probably read off my thing uh we began utilizing the revised learning walk tool
by January which is what I we had said we would be doing and then by June of 2024 we had worked with Focus schools to provide this professional development as I said I don't want to read through all of this to you unless someone feels that
you want me to I just I'll skim through it and then as I said you will receive a copy so that you can go through it at your own Leisure and then for about two or three weeks and then um Tammy and I after I talk through this I will present
what I'm proposing be a newer electronic tool that we use um to to conduct my evaluation I went a little off tangent so I apologize goal two you can see was
um my goal too was management and operations focused this focused on getting a business manager in and situated developing the capital planning subcommittee to try to put together the msba process and working with our
director of facilities to collaboratively get all the information compile it and submit to the msba for our statement of interest I'm sure as you all well aware that was done because I was very excited to share that I came
from a meeting with msba this afternoon and I feel that it went splendidly they said that we did a very nice job amongst some of the finer that they've seen but they still base everything on
need age of school population demographics that being said I I'm still very hopeful that we're going to get moved into this process um what you will see in my evidence you can
see we got a new business manager Nancy it was not in the timeline that I had anticipated but we ran into some difficulty that is public knowledge Nancy it's your contract so don't don't be worried um there's nothing that is
evidence that I couldn't share with you which also limits the amount of evidence that I can put in there right I can't put in conversations that I have with principles I can't put in any letters that are certainly not that I would or any kind of reprimands or suggestions or
constructive criticism where it's identifiable so a lot of the stuff you'll see things redacted or a little bit more of a generic painting so that it's I can't get into some of the specifics but you will see key actions
accomplished goal two oops and we are working on refining the business office so yeah you can't see this at all right now I know but on your computer screen this is an example of some of the work that Nancy and I were
doing to identify the different roles and tasks of those people in the business office and reorganize responsibilities so that we could shift some things around so again these are the types of things that you'll see as evidence right the capital planning subcommittee
my evidence this is where I was telling you I'm not going to go through every piece because this is my evidence from the capital planning subcommittee meetings we established the meeting the agendas are here the agendas capture the
work there's a presentation that I put together for the all board's meeting you guys had seen some of the presentations as we were as we were moving forward there's the vote that we had to put together for msba the facilities assessment report
that we had done is in there these These are substantial documents some of them so that's again I don't think it would be a valuable use of your time for me to for example not that you will on your own
either but here's our 287 page facilities assessment report which was done and TJ and I worked regularly with the designers in order to complete this project and get this put
together and then utilize it at the building subcommittee meeting to try to drive the work that we needed to have happen so I'll check that out back to
go goal three is around family I'm sorry I made these double-sided and I keep flipping Pages standard three is around the family and Community engagement my goal was to implement and refine consistent and effective ways to
communicate with various stakeholders serve the Greater Community through strengthening existing Community Partnerships and strengthen the district's presence as a resource for the greater Athol and royalin communities accomplished key actions you
can see I was going to create a broadcast to share what the district does and who we are in our schools I was able to create I was able to create um our Bears Den television show and we did
end up airing seven episodes throughout last school year I also worked we were able to build a successful driver education program which was in my goals as well partly
community engagement and just building better practice and a better Community for our families here again we also the website we knew that we needed to do some work on the website I had put in this year we we replac the website
last year and this year I was talking about expanding it to include a superintendent page which I did create and trying to get it just out to the public more where I was linking it to any of my newsletters and so forth but
the other thing that ended up happening was we realized that the new website that we purchased last year sucked part of my language and it was not effective it was slow to load people were having difficulty um
navigating pages and so and it was most importantly it was very difficult for us to update and keep the community engaged so we actually changed platforms again this year so it was even a little more work than anticipated but we changed
platforms we put a new superintendent page on and there are a lot of community links on the new on the new website as well it doesn't look super different but it it runs it a lot smooth so I encourage you to check it out um if you
want to spend your time watching every episode of the Bears then you can see the link here which will bring you to aot TV's library of our Bears Den I see Lisa in the back shaking her head she's in there with me on one of these thank
you it's not standard to embarrass the audience at the school committee meeting but that's okay I'm not standard so uh goal three as I was saying you can also see the new District website like I was talking about those are our new staff
t-shirts that our faculty were sporting around at the beginning of this year absolutely fabulous um as you can see also if we go to where am I going uh more
departments you can see there we go apologies so you can see we did create a superintendence page I've been including articles that come out about the district I have links to my Facebook and in well just Facebook
where I try to post photos of what I'm doing regularly whether it's a school event or walking through and observing classrooms I also have our safety procedures video which is our Run High fight policy so again this is just a hub
for important information and admittedly I figured I needed to give a little bit about myself on my bio for anyone that's visiting and or who doesn't know me uh I think I put on some weight since that
picture oh no two pounds and goal four is our uh culture goal it's also professional learning so there's kind of a combination with continuous learning for the staff and the professional
culture of the building um what you can see is we were talking about the use of our relationship centered learning differentiated discipline restorative practices and brave and generative conversations we conducted that
professional development to try to help our students connect with one another and help our teachers connect with with one another and the students right so this PD was a lot of the PD was focused on building relationships in our in our
school district you can see the key accomplished actions some of my evidence that I included for goal four um regarding the staff I did include responses and I thank Cindy for sharing this data with
me I was able to include some responses from our faculty about their experiences with our professional development here's one that I'll gladly share right this was our PD was informative and interesting most everyone either
strongly agreed or agreed presenters were well prepared responsive but I do encourage you to dig down and again I'm not going to read all of these statements underneath these are statements from the staff so right you
can see so far this PD track seems to be one of the most informative and practical I've experienced in the district this was all about what you'll see through this is our teachers appreciated the professional development that we offered them and they took
advantage of it and they felt that it was it was very productive and I would argue as the teachers feel respected and get the professional development that they're looking for and appreciating that contributes to the culture of this
district and our staff wanting to stay here and know that they're acknowledged and that their needs are acknowledged so that piece of evidence is in there I also have evidence regarding
student um activities that occurred one of my goals was to join in the training for the Brave and generative conversations I'm pretty sure Jaden and piece were there so just
another example of evidence these were a couple of pictures that I put took while I was in the training this is the training that we went through examples of microagressions in the classroom and how to start
addressing them with the students this professional development took off I think it was phenomenal we had a second session where the students were the students were trained during this
session to discuss what they were experiencing in school and share scenarios with the staff and then we had a SE a session where the students got together created their scenarios and shared them with the staff and the staff
processed those conversations and happenings with the students at the table and I thought it was probably one of the more powerful experiences I've seen as as an educational leader when we have teachers and kids working and
learning from one another there's nothing better we know we have to educate the students but we need to learn we can probably learn just as much from them as we're teaching them particularly in this day and age me my
13-year-old still runs my Instagram page just so you know um again just example of some of the evidence that is included I also uh spoke about the student handbooks now here's a piece of
evidence that like it's just pretty basic but there wasn't a lot for me to put in I originally put in all of the revised handbooks and then as I was thinking do I need to print hard copies of this eventually and it was like 700 pages I went to well everyone here knows
about the student handbooks because they approved them so I just threw this in to say that we accomplished that task and goal five is my professional practice goal I am still in the new superintendent induction program through
the association of superintendents I did include there's not a ton that I can include from this because um because a lot of the information in this program is just it's not supposed to be shared
publicly however ever as I said I captured through some snapshots here are all the meetings that I attended and cohort um sessions that I participated in through the course of the year and here is a
contact I did like this one I put a little um piece of contact from my coach in this I do want to be clear when you read this this email is about uh 3 60° survey comparison as part of the the
program we actually administer a survey to my leadership team and they provide feedback I will be very clear I am not allowed to share the survey with you I'm bending by discussing the survey um but
we are definitely we're forbidden from allowing the surveys to be shared because it happens across the entire State and it's something that m wants to keep just internal for our professional growth so I did just want to share I communicate with my coach my coach
reviewed my 360 degree survey and was just talking about lots of improvements and things that she commended and and saw so again I'm just trying to share any types of artifacts that will show that I've accomplished these goals or
you know done the things that I've said I'm going to do I hope people are not upset I haven't been pausing for questions per goal because as I mentioned I didn't go through every piece of evidence what I am going to do
as I mentioned is I will share this presentation well the PDF document with all of the electronic links I will share that with the entire school committee this evening um or at least at the latest by tomorrow
um and then I will send this out and I believe Tammy and I need just need to discuss a timeline which I think we kind of need to come to an agreement on as well um
the goal that Tammy and I discussed was I was going to present my evidence at this school committee meeting we are hopeful to be able to present my evaluation at the October school committee meeting for that to
happen these um this evidence and my evaluation form will probably be need uh need to be filled out I within that's the convers that's a bit of the conversation I think it's like three maybe three weeks so yes so today's the
18th um three weeks brings us to Wednesday October 9th which is one week prior to the next school committee meeting and jod the question would be to you you is a week enough time for your tabulations make sure we don't well so here is the other piece that I wanted to
present and actually Jody's just first seeing this as well yeah so so this might be good for you this was almost like I'm going to present this to the school committee and see how they feel in the past everyone has had paper forms that they write out all of their
information and mark off their ratings and then they submit all of that paper to jod and then Jody goes through all of that paper tabulates all of the results dis disseminates it to the chair of the committee who then highlights specific
things that were Salient and or you know gives the averages and and results of the data what I've done is I've taken that form and I tried to turn it into a Google form so that the data can be tabulated pretty much instantaneously
and it'll be significantly easier for us to compile the information so what you can see is please write Mr aworth on the following goal my first goal the improved student learning whether I exceeded not
significant progress some progress did not me there's a space under each goal for additional feedback on that goal if you Matt to be clear this mimics the actual hard paper copies that we had
last time so I believe it mimics pretty identically the hard copies I just finished this tool admittedly this afternoon so if someone sees that this there's something off about this which there really shouldn't be um please just
let me know similarly what I am going to say is after I disseminate this evidence of my you know evaluation I encourage any school Committee Member please reach out to me
ask questions set up a meeting with me I'm happy to have anyone come in and talk about this I know it's you know only a few weeks three weeks but I certainly will make myself available to meet with anyone that wants to um a lot of the evidence is pretty
self-explanatory it's candidate but I want to make sure that that it's available so the other piece to this so in my evaluation I have my gold portion which you'll fill
out on the top and then after the five goals there's an overall rating towards my goal completion and then my performance ratings begin so there's four standards for
superintendent performance okay first standard instructional leadership one a is curriculum you would rate me on exemplary proficient needs Improvement or unsatisfactory 1B is
instruction 1 C is assessment you can see the different components now again for those of you that are thinking well I'm not really sure what needs Improvement looks like or what meeting looks like if you go to the top of the
form I have linked a rubric for the superintendent evaluation tool so if you're to click here here's the link to my evidence so if you're on the form and you're like wait a second I don't remember what he put for that evidence
my evidence is linked right back up here so while you're in the form you can click back to the evidence very easily and in cross reference similarly when you get to the section of RA my ratings there is an indicator rubric for
superintendence and I put this here to assist what each of those areas looks like for proficiency exceeds exceeds the expectations and right unsatisfactory needs Improvement proficient exemp and
this rubric that I've included covers all of the standards so you'll see here's standard two management and operations environment human resources management and
development I won't read every category but that's important to remember that your goals don't match every single category that is up there so there may be two c but that's not part of Matt's goals even though it's listed in part of the rubric it's not one that the committee two years ago or a year ago
when he came on decided that we were going to grade him against um and then Matt and I have had a a short discussion about looking at what those goals are and how we move either continue with the same goals go or move to New goals but that's something that we'll we'll talk
about yeah Absolut absolutely uh and you guys can correct me if I'm wrong I'm I'm relatively confident that we did still last year go into the standards yes yeah
so it's my goals my goal accomplishment and then the standards underneath while I may not have a goal or a specific indicator connected to that to that standard for example as Tammy was explaining I didn't do scheduling and
management information systems as a goal however I'm sure people are familiar with the work that I've been doing around information systems and scheduling and working with our office to redo some of the positions whatever it is if you have any questions again
please feel free to reach out to me ask me any any questions you have are their questions about the format or about this this form piece in order to collect the evidence I have a I have a package
entirely printed out for you I actually wrote that down as a note to make sure that we had card copies of the evaluation for you I did not bring that that was one but the other so one of the one of the reasons um why I didn't bring hard copies a it probably would have put
it dent in the rainforest but more importantly also this evidence is for the committee so the part of my evaluation that's public is my evaluation that the committee puts together not all of the evidence is supposed to be made entirely public um
but I will I have had Jody print out a couple of hard copies if anybody absolutely requires a hard copy we will get you one again the evidence package in hard copy form Jody I don't know you
want to tell us how thick it is it's about that that it's about that it's double sided double sided material but just to be just to be fair a lot of that is the artifacts
right in the in the electronic version it's easy to click on the the uh facilities assessment and scroll scroll through 280 pages and then that's that click off of it and go to the next page for the hard copy I had to print out the
288 pages of the facilities assessment if I'm including it as evidence so that's why the package is that thick um however happy to work with anyone to answer questions if you need other copies please let us know otherwise I'm
hopeful that this electronic form will be accessible by most and should streamline the process I think for everybody the other part was um I have to say um I was blown away with what you had up
here because I've never seen any superintendent do what you have up here right now thank you never have seen it thank you well I promise the committee all I can
do is try my hardest until I'm either dead or Bo it out is there any questions or objection okay questions go ahead Le um yeah and again I uh want to make sure that I frame this that I'm not I'm not getting into a discussion of uh specific
evaluation this evening but I I have some concerns first and foremost this process up here should be a document that has a wet signature H how do we sign this and approve this and who gets them and it's always you know and how do
you provide that document to members of the public that may ask for that um you know so I think you kind of you guys can figure that out it's not for so to answer so to answer that question it's a Google form it is SEC it securely
records any of the email addresses that you doing the work from which is the equivalent of a of a wet signature because you would have had to have your credentials to log into your arrsd account and you can only access this form for for the school committee um
through their arsd and then these forms are down they can be downloaded into a packet and then made available to the public correct I just I mean publicly I'm opposed to that process but that's just my own opinion um you know for
record keeping purposes the wet signature and on that those original documents from all 10 of us I think um you know maybe I can do a document and sign it as well as do that but again I think that that's um you know where I
prefer but again I'm just one of 10 people I I would defer to Russ honestly I I in our conversation other conversations I was in the understanding that the electronic email capture from Google would can serve as an electronic
signature well you could always add an electronic signature I could um but if there is soy just that but yeah I I was saying if there's a debate on it it would be fine if the whole committee is fine with
electronic evaluation but if there's if if there's debate on it you probably should vote on it to make sure that there's a consensus of which way you want to do it and as Lee said you could do it both ways you know it's really up to the committee and I do have some additional um I guess my other concern
is um there is no way shape or form and again this is not a discredit to Super endent current um it wasn't a discredit to previous superintendents I say it every time um I can't personally move forward with an evaluation without our
mcast scores we have no idea what our performance is um you know we should be looking at a three-year Trend see what they were previous to where we are now uh and that's not to you know that's not to just gauge um the superintendent but
we need to know that going into this um so again I am aware that they are public as of next Tuesday uh in the morning I got that information direct from the deese so um you know again and previous
evaluations and I wasn't here for the last one obviously I tried retirement didn't like it um but um I think that uh that your presentation um I have no issues with your presentation but that
really could have been included in this packet this evening because I I couldn't see it with my glasses on and you know and I'm trying to follow along with it um and you know I just think that I I think we're a little ahead of ourselves trying to cram a three-week process into
something as important as this district and our responsibility with um the position of superintendent and again that's not my critique of the performance at this point um that's what the evaluation tool is for I just I can't can't fathom how
we could be expected to do this within 3 weeks when we don't even know uh the performance of our district that's all and I'm going to Echo Lee's comment about mcast scores um I think that that's an important factor when we're we're making an evaluation to at least
be aware of where the district stands as far as Trends um and I know last I think it was last year Cindy put together a mcast presentation it would be nice to have that type of information prior to submit an
evaluation well Tammy and I were trying to follow the timeline that we adhered to last year and in fact we were a month ahead of this last year so there was Zero mcast data there was no conversation about it other that's why
we chose the timeline not def being defensive by all means I respect and understand the importance of our school scores right I am ultimately responsible for moving the needle on our student achievement and growth that being said
those as as we said the those come out Tuesday Morning certainly everyone we can put something together and have access you know provide people access to it we will definitely be doing a presentation on our mcast data so if the
committee so chooses to hold off on my evaluation I would certainly not be offended I just thought we wanted to follow the same timeline to get things in process for just just accomplishing it just aide just aside to that I wasn't
here last year and so I'm bringing my concerns as a member now to say I can't fathom moving forward with an evaluation of something that's important without all the data in front of us what we really should do is get that data discuss that data I don't care
if you have to schedule another meeting in between and if you want to stay on this same path that's fine but get the data schedule a meeting can be just one agenda item go over the mcast information in depth and then you know
continue with the eval um process that's fine with me but I don't think you know that it's fair it's not fair to the committee it's basically not fair to you um and it's not certainly fair to the district to do all this without knowing what our performance is
again my one person I'm asking for feedback yeah I I my only feedback is there's nothing in it in the actual five goals that he's presented tonight that that references mcast numbers um while I wholeheartedly agree with what Lee
saying and it's important to know there's nothing in the evaluation process where you could be able to mark him proficient or not proficient based on those scores so just to put that out there there's nothing in his goals that we as a district approved for
him of the five that he has out there so just please keep that in mind when those scores do come out and we still go through this process so I think I think the first question to Russ's Point might be if people feel comfortable even with this
tool because if we then push off the process if people AR uncomfortable with this tool I certainly don't want to either take unnecessary time to twe get or have it fit other people's needs if we're not going to use it and then so that was the one piece I'm hearing and
then I I I'm hearing the other piece as to when the committee wants to actually conduct the the evaluation process which is at the discretion of the committee both both pieces I just tried to put this tool together to make it a little easier for everyone and to make it
easier to tabulate the information can I uh ask quick question of you if let's say we use this form but we also have a signature a paper signature document that says something
that I attest that my answers in the um Google form are Drew and valid and then have a wet signature for that with that I mean I know believe that would help that it's our wet signature so it's like
yes what I put in there it was me it was wasn't like my kid playing on my computer and just pick clicking willy-nilly I you know how would would that maybe be a good you know that's a question for the committee the Google form allows for
electronic signature verification um so that would be a box that you would check and that you I know I know where some people coming from like some people really have hard fast like that wet signature I I completely completely
respect and appreciate that I just do want to be clear that there's the the form would be completely legal it's just a matter of preference which I respect so I'm I'm happy to have paper copies go out as well um in fact this can be
printed and I was just going to say I I do a lot of work with Google forms and what we could easily do is we could submit our responses on this form so that it's easy to tabulate and it's easy to have all the data and you can make cool charts with it you can do all this
fun stuff with it but we can also once we've entered it if that if jod would be willing she could literally just print every single person's responses that would be exactly what we put in there that we could all sign at a meeting so then we would have the hard copy for our
records whatever the committee decides suits their needs I'm certainly open I'd like to make things easier on Jody so I cuz I know can't be easy when we've got all of us sending things all the
time well we can um would you like to make that a motion that we do both that we consider the form and a wet copy as a signature once completed sure I'd make that motion because that allows us to have all the data in one place
electronically but it also allows us to have a hard copy of everything okay so there's a motion is there anybody who would like to Second it second okay there's a motion made in second and is there any discussion about that I just have a question sure um on this motion and then I just have a followup on a
statement that was made but um who who is going to be the recipient who's who are these going to go to okay and then you should have access as a yes Tammy and Jody yeah so we'll do we'll review everything together and then we'll tabulate based
on the responses of the electronic document just like we will with hard paper copies except there won't be any amb amb ambiguities but other ones like did you check this for this one because sometimes when you print those pieces of paper the lines don't line up so you don't know if you're checking for this one or if you're checking for that one
we've all seen the paper copy it can be a nightmare Lee I just want to confirm because because of your question to be clear I'm able to see all of the evaluations that come in with respect to me so I will have access to the document
as well if that was what you were worried about I'm not sure well I'm just concerned because normally the superintendent doesn't have access until they're all tabulated I can right so the setting if you've got access to this my point Le so the setting if that I'm just
saying you're now you're now you're you're I'm just saying I had an issue with but now you're saying you have access to it you shouldn't Lee the setting can be set to view only so I would not be able to you shouldn't even see them until their work is done with them yeah that's fine too yeah that's
why I was just saying I was just saying if I was just trying to clarify that I I am supposed to have access at whatever point to the individual responses right no that's all I was stating I wasn't sure if you were trying to to cut that
out so I was just clarifying so I apologize it wasn't meant for an argument no no I said something so with the so you're going to have some people that only do the paper version so how are you going to deal with that as far as tabulation with Google is it going to be that Jody's going to have the ability
to input those jod could enter that or as the owner of the document she could take a paper copy and just enter it so you'd have to authorize her to do that so basically Miss Newman would be inputed by jod or anybody else that just did
paper I would be perfectly fine if you choose to strap this idea I'm I did put some time into to putting it together but it's part of my job so I'm not wed to an electronic form I as I said I tried to create this to make the process
easier for everyone well there's a motion made in second is there any other questions or comments about the electronic form I'm seeing none all those in favor of the electronic form and then the other discussion will
be about the time frame of the evaluation um and if we'd like to set a second meeting as a group oh no I I just while you're segueing to that as a as a group to discuss MC numbers I just I'm a
I guess I'm a little concerned that I heard mcaps are not part of the evaluation and I just want to say that wouldn't mcast performance year toe fall into goal one which was improving academics I mean I think it's a I I
don't disagree I don't disagree with that um at all I'm just saying there's nothing on there that says he has to move percent so in the past we've had superintendent evaluations that said I will specifically move the needle this percent right that's what I was saying that's when I say that's what I was
referring to want to make sure that three when we had Darcy here she put down hardcore numbers and I want to make it clear that his don't have hardcore numbers and although I think it's very important that we all look at those numbers and understand where we're heading his valuation would not be because he didn't reach 5% that's what I
wanted to put and I agree with that I just wanted to make sure that certainly the committee can um comment on amcast performance under that goal 100% okay thank you it just wasn't a hardcore number that I didn't want somebody to hold mat to I said I would move this
needle this much and it just there's not that there that's understood thank you right now yeah so um to would anyone like to make a motion to have um can we do a virtual meeting still we through the end of 2025 right would anybody be interested in doing a committee virtual meeting
within at least what within the next well they come out on Tuesday you're yeah so the mcast data will Cindy and I have had access to it but it is embargoed until Tuesday so we can't publicly discuss anything um I'm not
sure what presentation the committee would like to have I'm not understanding understanding if you want to have access to the actual hard data and you know all of the charts and and information they provide or if
you are wanting to wait for us to do a presentation on it because for us to do a presentation on it that would probably have to wait until October because I don't think Cindy and I would be throwing together a presentation for
next week um when the data is really not all compiled is is there anything against just moving the evaluation to October no I mean November I'm sorry yeah no I just if no absolutely we can
absolutely move it I would like Matt to I would like us as a committee and I talked to Matt a little bit about this to form either a subcommittee of um members from both districts to look at the goals to say are we still are these still our goals has Matt met these goals enough for us to move forward to another
goal for our district and if he continues to work on these goals over and over every year we're not moving the needle to new goals and new things that a new committee may be interested in with many new members on Matt's goal should be representative of what we here
today want to have him do so the further we push it out the further which is totally fine November is absolutely fine it's just we get to the next cycle of mid M evaluation um and then we're still looking at his goals from two years ago in midyear evaluation um which is what
we're supposed to supposed to do um and he can't move the needle on accomplished tasks and we can't as a committee give him new ones without coming to a consensus and approval of what those look like so yes we can it just moves the needle even further out for what we
do and we change as a committee going forward for man's goals I I do agree with Lee on the three weeks it's a little yeah that's fine and I just have a comment um you know for somebody who doesn't come from an education background I really rely on
the expertise of you know the superintendent and the assistant superintendent to tell me what do these numbers indicate for our district so I personally really rely on the presentations to kind of connect the dots between just the numbers on the
page and and really tell me what do these Trends indicate that our district needs yeah I would agree so we can move the actual conducting of this we put it on
the o do you want to go over it do you think October is too soon to have um something put together to for an mcast presentation I don't believe so I think October is very October would be appropriate mcast in October so we'll move forward with an mcast presentation in October and then October will set the
new timeline for how many weeks out of the evaluation um and then maybe in October we can discuss putting together a a subcommittee for future future goals for Matt so we can keep moving our district forward instead of focusing on some goals that he may have already attained does that sound okay and if
you're interested in being on that subcommittee just shoot me an email we go from there um okay I think that was it for the superintendent's evaluation thank you Matt thank you and District enrollment you have that in your packet if you have any questions please feel free to reach out to Matt directly uh
and that moves us down to the financial statement and approval of accounts and I'm going to turn that over to Nancy I think we'll start with the transportation contract so in your packet you'll find the transportation contract bid from eh marfield bus
company they were the sole respondent to our invitation for bid for transportation so this contract spans five years it start started August 19th 2024 and concludes on June 30th
2029 for fiscal year 25 they quoted $ 1,44 this exceeds what we put in our budget by approximately 58,000 while we anticipate of a savings of approximately 22,000 in the late bus
line item this will still result in an overall overage of approximately 36,000 we have other Transportation mine items such as special education that we're still in the process of working on we're working on the special education
contracts for transportation and encumbering them so I'll keep the committee updated as more information becomes available one thing I wanted to mention related to this contract that I wanted to address is that we have we
have been informed that the bus company's performance bond has expired I spoke to the bus company today and they're aware and they're working on it diligently we I spoke to Russ today and he advised that if you move forward and
approve this contract that it will be that it should be contingent upon receiving the performance bond by a particular date and we will hold the signed contract until the bid is received the bond is received excuse me so the bus company anticipates having
the performance bond within a week and they um asked if we could hold it until the 30th of September and wait until the 30th September to have it received okay so that that I I don't know if you want me to stop in that section so there's
going to there's needs to be a motion to approve the transportation contract with EH marfield bus company as presented by the administration with the exception that they must um have the bond re um instituted by the 30th in order for the contract to be um with upheld is there a
motion move it so move second thank you Frank is there any discussion uh we kind of discussed this at the budget subcommittee uh meeting but now um now that there's a tangible goal for the uh the
bond what happens if they don't if if we're saying and we're agreeing that they can will approve the contract but if they fail to provide that bond by the 30th what's the ramification is it Financial yeah one thing it's a rent so
Russ could probably speak to it further candidly they're the only bid that we received so um and they have been providing transportation for the district for decades and and are doing so this year so that performance bond is
is held specifically so that if they are not able to deliver on what it is the services that they that they've you know presented to us we can go after them and say you didn't provide these Services now we're going to cash in that Bond
that we've had so I guess the biggest the biggest factor is it's a risk right it's it's just the risk factor for any duration that we're going that they don't have the performance bond in the event that they were to say well we can't pick anyone up
today we would have no recourse that's what the performance bond is for so if they shut down or if they stop driving our kids we can go to the performance bond um otherwise we just trust that they're going to do their job and we hope that we've had a good relationship
and we'll continue to do so by all means I'm not suggesting that we just trust I'm just saying that that's what would happen in the interal we wouldn't be shutting down Transportation or stopping the roots we would just be taking a risk
y one thing um they did mention to me today if the committee's interested they said they would give us a check for what any amount you would require and we could hold it if they didn't have the bond by the 30th if that made you feel more comfortable what's the value of the
bond that they have to hold is there a Val is there a dollar value do we know it should be the the amount of the contract amount of the contract yeah the performance bond they they have to give you a performance bond so under the bid it would have been required yeah right
and realistically without it it's not that you don't have any I mean under the contract it' be breach a contract the problem is you end up in court performance Bond it's like insurance and you basically get the monies if they stop performing so they did have the bond enacted when they submitted the bid it
just expired um is that correct or no did it was it the 30th of June so in the bid it says that we have to receed the bond within 10 days oh I gotta so I followed up on it it was like the end of July and they have a new provider and they were they have new people and they
were working on it right and then I followed up on it again right before the beginning of of school yeah and it was the same status right and they called me I called they sent me an email directly saying that the bond was still expired and I called and spoke with the um Casualty Company and they told me that
while most districts do ask for them it's not required but it's something that we should consider which Russ I'm sure would agree um but we don't have another bus company right so trust may not be ideal but what other options do
we have well I just sorry would you would you recommend that we ask for a a holding check I mean your budget what do you think I would have recommended that they performed under the original uh situation where it was a requirement right now they're not irresponsive
bidder to the to the contract yeah and to the pro I don't care if they're the only ones I mean they're the only ones yeah but they didn't they didn't meet the bid fall through and again I understand it's important to you know keep our students transported and things
but you know again this wasn't this is not appropriate risk management that's for sure because I mean now we're at if they say you know what we changed our mind we're not coming to pick your kids up tomorrow we have absolutely no real recourse at this point in time um I you
know again they've been a great local provider I've known uh you know Peter and his wife and that whole family for a very long time but this needs to be um dealt with they need to take it seriously and you know again I don't
even know Russ is it legal for us to accept the check under that that no I mean they so I agree with you as far as the responsive bidder at this point if there's a 10day requirement in the bid then they missed it and that would have meant if we had a second bidder we would
have gone to the second bidder um because we don't have a second bidder your option would be to rebid and hope you get somebody else um so I guess one option um well you don't have any good options right now because you're already into
the school year and you have kids that need to be busted um I we did try to get it today before your meeting and they weren't able to do it um so they've been putting pressure on them and today we said you have to have it by today's meeting and we weren't able to get it
so I mean none of this is perfect I mean I ideally you could say you have a couple options I guess you could say we're going to rebid now and see what happens and in the meantime hope they continue to perform um you could have this kind of
in between option where you say listen we're g to we're going to say we agree with the contract as long as we have this performance bid by the end of this month I think that actually might be a little too long personally because I mean they knew about the requirement well they've known about it since the
middle of August it's it's been at least 30 days but I think it's there are a number of steps you could take I don't know that this is the Forum that we would necessarily be talking on those steps um so I think your options are either
you delay the vote and say we need it before the next meeting if we don't have it we can't vote on the contract I don't know how that it shouldn't affect the performance bonds because they could have gotten that after 10 days after the bid being awarded right so they still are in that position right now um or you
could vote it tonight with the contingency I mean technically speaking you'd rebid the whole thing as well in the meantime okay so yes oh sorry f is there an option to go with them as a CH Charter in the meantime and it's a
separate type of Transportation like we do for other as a pay as we go type deal until they get their as we rebid I mean essentially that's kind of happening right now because you don't actually have a current contract with them it's not really a charter what it's more like
your last contract is just continued to move forward but that really shouldn't be happening I mean this should have been resolved by now what was it June it expired June 30th yeah and I got the email uh first week of August stating that they were without
bond we talk about it she told me today that it's standard that they usually don't give it to the school district until the end of August that's what she told me since the beginning of the bid so yeah have we're in September now I know I there's no we were told budget that they were
going to have at the end of the week that week I mean I mean thing the thing is the bid is the bid document is not optional it's Le stated if it said 10 days it's 10 days if you didn't do it then you're not respons right she said the bids in the I apologize she said the bids in the prior years gave them 30
days but they still wouldn't have met that but they still wouldn't have met it right I think I think we should just at at a minimum for our sake is put out for rebid and that gives anyone 10
days whether it be the same company or another company to provide a bond along with their bid unfortunately it's more paperwork but that's fine I think that would cover we just Reit who would you like to make make that a motion like a
motion to put the transportation contract out for a rebid and uh is there a second to Frank SM to put it out to rebid I'll second it for discussion okay perfect thank you Lee discussion and
you're so what happens if they say okay well we're not going to Reit and they don't continue transportation services yep well I think in the me time we're going to have to have conversation with the state because this is kind of a unique situation
so um I don't know if they'd consider this like an emergency procurement type of issue because you can't really function without a transportation and we're paying them without a current bid correct so they are we do
contract but it's not based on the new numbers it's based on the old numbers correct if we're making any current payments to them it's based on last year's continuation of the contract not the new numbers it would be based on the new numbers but I don't believe I'll double
check but I don't believe we've received an invoice yet okay I don't know how we move forward with paying a new rate of more money without a contract in play um then again we do very valid what do we
do so do we we don't have any idea when they expect to have that Bond I mean they at asking to give them till the 30th of September so what if we were to pay them at the old rate we table this until next month if you know obviously
we're not going to pay in the new rate because we're not Contra contracted with them yet that's kind of their penalty they're not getting the new rate if if they come through with the bond and the committee decides we can vote it through them I don't know what type of negotiation that would be with the bus issue was the recourse of what what do we do back out yeah but we can't pay him
at the new rate without a contract yeah so then we would retroactively make the contract to the beginning of the year under the new rate even though they didn't perform like they were supposed I want I don't know legally we have have to be based on the date of the signature
of the contract yeah I don't think you may need to have an emergency meeting just on this one topic potentially even if you do it remotely I think tomorrow Nancy needs to have more conversation with them about the timing of this and what's going on
okay that's fine yeah yes so just keep an eye out for your emails for an emergency virtual meeting um and we'll need at least six members and at least somebody one representative from Royal you need two from Roy one one it's five it's a it's
six majority one has to be that's what okay yeah so at least one world to member okay okay so keep hearing eyes out I'm not going to sign this and we will continue that conversation we had a motion Mo yes okay
so the motion made to rebid um withdraw you're going to withdraw the motion okay thank you your motion okay so the motion I don't have anything else on the table right okay and I think we're when Nancy's ready we are going back for the review
of the fiscal year 23 24 grants that have not been fully extended and just so everyone knows the payment hasn't been released under the new rate okay or the old like School we've not paid yeah so the next topic I'd like to cover is
um just a quick overview of the unexpended grants for 23 and 24 so during my review when I first started I looked at all the grants and the revolving funds and I identified two unexpected unexpended funds from fiscal
year 22 one was the desie one-time pandemic assist fund and the other was the fiscal year 22 mask funding fund so that one had a balance of
13,870 th000 the one time pandemic fund had a balance of $174,800 too and they have authorized us to utilize the desie onetime pandemic assistant funds and to do so this year
and make sure it's fully spent the mask funding fund can be used as needed and carried over for for its intented purpose so we can use the one-time pandemic assistant funds a multiple of ways we can use it as you just approved
for the truck so a portion of that so that leaves us with 138,000 and we can also use it to supplement line items that are over or we can use it for one-time purchases so Matt and I will continue to monitor the needs and the individual line items um and we'll
keep the committee updated as how we'll spend these funds does anyone have any questions Nancy just to for the full committee to clarify uh we did discuss at the budget subcommittee meeting um
these FY 23 and FY 24 grants um with the exception of the bottom three because those are spread across out until FY 26 those have um due dates end dates
rather um into next year correct even though they're FY uh 23 and 24 that all all of those have and entitlement funds from FY 23 so that's your title one your title
2A your um ivac one expire September 30th of 25 the 24 grants yeah that's correct and then then 24 grants are the year after okay and you did you also did clarify um on the
right side in the FY 24 in balance for example the negative 226,000 in title one is due to the fact that we're still not fully paid that is correct right so that that is
correct just just a small caveat as well um even though some of those 24 Grands are listed as ending in 25 which they technically all some of them have like for title one there's allowable rollovers so where where Nancy listed
the 20 some of the 24 grants all the way we have open access to them until 26 some of those other grants that are FY 24 even though they have the fy2 deadline there are portions I
believe it 15 is it 15% so like for title one even if we hit that deadline we're able to roll 15% over into FY 26 so I just want to be clear that there are some little bits of leeway also in the ones that even say
but we are planning on spending everything are there any other questions about the remaining grant funds um update on 25 year-to date figures yes so in your packet you'll find the I Visions report which is our financial software that details are
year-to date fiscal year 25 expend expenditures so it's early in the year year so it's difficult to provide a detailed review for several reasons one being the fiscal year 25 grants have have not been approved yet there are contracts that are still pending
incumbrances and we have some positions that are yet to be filled so as I've been acquaint getting acquainted with their budget I have focused on reviewing line items and their related expenses partic particularly those tied to personnel which constitutes a high
percentage of the district's budget so we we've encountered some overages due to new hires and increased demand for services such as occupational therapy and speech and language however these overages can be currently offset by
savings sorry I moved my mouse in other areas so I I do not see any line items that would raise concern at this point in time so I'll continue to keep the committee informed as we start to receive the grant approvals and Comber more contracts and hopefully fill the
remaining our positions and then I can go into more detail on the individual line items so I kept that very brief so if anyone has any detailed questions please let me know are there any questions on the
updated FY 25 year-to date figures for Nancy this evening I am seeing n thank you so much Nancy okay um moving on reports of the committee um this evening I do just have a a couple of things and it may get talked about in facility but TJ
approached me before the meeting and I wanted to let you all know that the board that closes the gate at Vine Street is fried so thank you for letting me know TJ I don't know if it was talked about in the facility sub but um they are looking to see if it's either covered under warranty correct me if I'm wrong covered under warranty and if we
have the ability to um get it replaced I don't know what timeline though that's see thing it in now uh second day of school we were notified that the gate wasn't operating Again by the fire department as they were coming in to do the kind of Welcome Wagon fin process that we do on the first day of school uh
we had the tech the tech came out yesterday and looked at it when I initially contacted the company that Services the gate the first thing he asked me was have you had any electrical storms lately um I discussed a little bit about at facilities we've experienced some over the summer and we've over the last year we've had a
couple pieces of equipment at Aces get fried in and in the lightning storm um we do have electrical protection over there but it's something I'm going to be talking with our electrician to see what how familiar he is with the system we have if he or if he's not familiar with
it who he recommends but long story short um thead security made it out yesterday afternoon they went through diagnosed troubl shot and it's the same board that we replaced that was fried last year less than a year ago so um he
had passed the information on to his office the rep in his office Diane was out yesterday so he said with the next day the or two we should hear back from her as far as if it's covered under warranty I mean it very well could not be under warranty because I know like in
a lot of other stuff that we've run into where there's a little disclaimer that if this is due to electrical surges whatnot it's not covered so we'll find out if it's covered or not either way it will get scheduled to be replaced so awesome for the meantime the gate is
engaged so that it's fully open so that emergency vehicle still can get in and know but we also know that with that it means that the gates open for anyone else that drives through right um we haven't had an issue I mean has anybody uh yeah I mean the the neighbors know
it's open because the vehicles go through there um I've received messages asking what's going on given the updates that I have as we're going through that we're aware I've passed concerns that I've received on to officer call and she
has spent some time sitting out there at different points to you mean cuz a lot of people's concern was the speed of vehicles going through which mean and like I said you got to refer this to the police department like I can't help you with that part but right um but I mean I
I know it's hard to believe and I and it's not something to laugh at but they same thing last year same thing this year that Gate's broken I go down I look at it we open the gates open and there's already Vehicles there and it's been like 20 minutes it's like how do they
know like it's open um so okay that's all thank you for letting me know um and then the other thing I wanted to just quickly mention is when we get to the section on the back um for Committee Member referrals I want to make sure that when we do give a referral that
we're not talking about the subject at that time it needs to be hey can we put this on the agenda for next time so if there's a Committee Member referral I'm going to write down the topic and then it's going to go on to the next meeting because it's not on the agenda we can't talk about it um because we'd be in the
open meeting violation so just so you know let me know what you want to talk about we're going to put it on the agenda and then we'll bring that to the next meeting and that was all that I had and I will go to Lee for the budget well it's always nice to follow Nancy because I don't have to give her report because she just did so everything that she
talked about including the bus contract was uh vetted by the budget subcommittee um last week perfect sorry to steal your thunder a little bit on that L but go for it um just uh again like the fire department's helping out with a few
things at the high school and um lots of little jobs getting done quickly so that's all I got swings at aces are done swings yes swings at aces are done and there's long lines I was going to say there's new swings I haven't been up there in a while so new swings there you
have to fight off some kids please don't fight I was just going to say you see that school committee chair beats small child can you imagine right exactly um Emily academic Excellence yep um so we did meet this month we focused on reviewing School
initiatives and Data Tracking methods to tackle critical issues like teacher retention and student performance uh chronic attendance was emphasized as a vital indicator of school culture while improvements in discipline data logging were noted across the schools uh the decline and experienced teachers over
the three years raised concerns regarding its effect on special education um and then we spoke about possibly um doing principal presentations again so to bring that up to you if that's something we can add to the agenda um moving forward we really
enjoyed having principles present last year about what they're doing in the school um specifically any learning walks and things like that yeah great would you mind just emailing a copy that the Jody s just write everything out just just as a caveat to that we met
with our principal Cindy I know Cindy um had really great conversation about this with the academic excellent committee and and when we met with the principales just today we discussed the presentations and everyone was thrilled and very willing to do so so we'll start
putting those on to the agenda thank you excellent um public relations Lee I believe you lead it up do you have anything you want to relay back to Matt here anything we Haven yeah we nobody's okay so and is that something that we think we need going forward but a meeting on we're going to need we're
going to need to put 100% okay perfect um and then Britney we'll turn it over to you for policy all right so I don't have anything new um to share in regards to our meeting this month we actually just met last night so we had um a
pretty good discussion on a bunch of things but those minutes aren't yet approved um so we will share those with you at the next meeting what is on the agenda is the third read of the jih policy um as a reminder we did make an edit to um what's listed under number
two on the policy that was just as recommended by Russ at our last meeting so that this policy reflects that change that we discussed um but other than that um it is up for a third read so I would be looking for a motion to approve move
there a motion made is there a second second motion made in second is there any discussion about the approval of jih I'm seeing none all those in favor thank you okay moving down to the next item um
Committee Member referrals Eric start with you this evening anything no okay thank you Bobby no thank you nothing KY nothing for me um one thing I'd like is I'd just like to check in with our Tech Team to see how the new
process they've kind of gone through a whole big change and see are things going well are there any concerns just to check in since we we've kind of changed how we've done how Tech has run so I just wanted I'd like to do a Qui check in to see like are there any
issues that we need to work out cu it is a very different way of what you mean with like the live streaming of what we I mean like contract the new contract and everything with the new company I mean going from having an in-house person an inh housee person too I just
would like to check in with them to see are they how's it going all right um Emily nothing Frank Lee nothing I don't have anything this evening I
will entertain a motion to adjourn to thank you motion made in second and you were going to ra all those in favor he was all ready all those in favor have a great evening everyone see you next month sooner