here Rock here Le here mallister here young silky here stand for [Music] the flag uned States of America and to the for it stands Nation indivisible liy and justice for all
[Music] TOA to agenda we do not have a recognition so item number four can be pien up can I get a motion to approve tonight motion by by [Music] Dan all in favor motion passes
are there any delegation I don't think I see any so we're going to jump right into our superintendent Report with Dr Joy thank you chair debate members of the board uh my report today a few highlights to share uh first of all is celebrating our parent Educators on January from January 20 through January 24th we recognized and celebrated our incredible par Educators uh these dedicated uh folks play a vital role in our schools supporting our students in a variety
of ways so we want to thank them for all that they do uh our spelling be is underway we have two students Carter Peterson and gazelle links they advancing to the southeast Minnesota vyl uh spelling be and we'll find out um uh more on how they're doing uh their next event is February 18th I believe at Wood Lake medeia Cent uh just a congratulations to Leah model who is our Orchestra teacher at igj Holton she was
recognized for yamaha's 40 under 40 uh recognizing the Excellence in music education so it was a great honor for her and it's one of the things about the awards and here is uh Leah's approach is encouraging uh progress fostering teamwork and valuing every student's contributions and she's making a lasting impact so congratulations to her uh we have a couple of our Educators uh Joey winter and Angie Taylor are going to be presenting uh at the bar conference uh National Conference here um we've been working
uh for the last couple years of bar at the high school and it's in its first year at Ellis uh they're going to be presenting uh on driving results and leveraging data to validate the impact of interventions I'm going to guess that Corey Hogan had some work involved with that uh but this session is going to explore how data helps measure intervention success here uh at Austin High School and the various School settings and highlight some real world examples and I believe they're going to take
some of that data up uh to the capital uh this week Cory would let me know prior to this just notif so good work being done there and congratulate them for representing ausome public schools and the work that they doing within bar um I finished my report a couple days ago I have to update it because my next topic was Big N conference champs for Austin Packer dance scene but there's some other things too because they're on their way back to state so congratulations on their conference Championship the success they had at sections and they'll
be heading up to the state um Dance Competition here so congratulations to them uh and all their coaches as well uh some student achievements I want to highlight first uh one is Alex sh uh he made a history uh for presenting at the Dorian vocal music festival um want to congratulate Alex he's a senior and he was selected one of the top five solos out of 900 participants at the 75th annual Dorian vocal Festival which is
the nation's largest High School choir event uh it's an extraordinary achievement for Alex uh and also just represents the strength of our music program uh Ian Carolyn is a middle level All State Orchestra selection he's a freshman and was selected to perform violin at middle level All State Orchestra at Minneapolis Convention Center on February 15th and this is also a remarkable achievement for him and we also had another one today uh that was recognized so we'll be sure to highlight
that as well um all state dance recognition we've had two seni a senior and a junior Brianna desan and kayy Clinton for uh Jazz and then for kick with Savannah morouse and Lexi yel so congratulations to them and showcasing their talents I also want to recognize our rotary student of the month Amy uh Rez who's uh recognized for her excellence in math and science and in dedication to community service makes her a true role model so congratulations to
her uh last week we had a legislative breakfast for our region one um area and this was held in Canon Falls I just want to thank representative Mueller and Senator dornick uh for participating and taking the time to visit with me about important education priorities so um they had in your board update this past week uh just some of the things that are happening at the capital as they get underway uh a little deeper into this session and then this year we're
really reinforcing the importance of consistent attendance and research shows that who attend uh students who attend over 90% of school days are more likely to succeed and we had a great meeting today with our uh uh student support professionals County um folks are there uh City but also just talking about attendance um there was a really good meeting today um and I think we have lots of things to build on uh there's no one perfect solution to that but we know the importance attendance uh plays for everyone and in February 13th we have
our unified basketball day here at the high school so from 10:30 to 1:30 we're going to have uh games from um taking place at OB and Packer JY so encourage everyone uh to come on and help us celebrate inclusivity and teamwork so and then um lastly I just want to thank um everyone for their work um last year we had our Hometown Food security project where we had a work of art if you recall in the spring that was
uh down at the Stan Museum and they're geing up for the second annual work of art which will be a two-day event the exibit down at the Stan Museum so that was really exciting to hear that we're uh in for a year two so good things to come that is why I'm reporting does anybody have any questions comments Dr Paige in your um in your attendant um meetings if you come up
with any kind of process or steps or things that you're going to be working well I'll look at Sher here too there might have been some pieces after we had our group Le but I think the first part was had been a while since that group has been together we've had some change over so one it was just getting an opportunity to hear uh folks in the room on who do we have working at the county what all those processes look like also for them to hear what we're doing uh in the schools um as we were sharing at that meeting too there was
really no one perfect solution to this but one thing that has come through I think loud and clear is the relationships uh that the students have here in the impact that that makes so uh certainly you know in my report you're going to see in the cabinet reports some the things that we're doing around the the district Foster better relationships with our students and our families but certainly a multi- uh system approach uh to that in its impact and I would like to share if there's anything else discussed after folks left or
oh that that was really well stated I think that relationship piece and also working with our success coaches as needed to make sure the word is getting out to to some of our ethnically diverse families that are maybe having um some some um difficult feelings right now in trying to get their students to school and making sure that they're aware that we have processes in place and we're a safe place for their students to come um we did have quite a bit of
discussion around that topic today after the group brought grou left um yeah the relationships were huge the col we offered also some support in getting students to school that maybe have some barriers like Transportation barriers for example so it was a really great collaborative conversation thank
anybody else thank you we have any Bo departments cool last just add a couple things I wanted to thank all the music teachers and principls the office staff parents and students made the recent concerts um possible I had the priv with
a couple other board members I know we went to the second grade concert at South Gate and big thank you to um Mr hubin for the invitation for the board to attend and I also just wanted to um make a comment about in The Happenings that you um put out for this last week it said it was national school counselors week so I
just wanted to thank all of the school counselors for the amazing work that they do for our students and families in connection what you said about the south gate conf concert um I think it was really nice that Mr H reached out and invited um because if you don't know what's happening you can't go and so that was
really nice you got a good response I also wanted to give a big thank you and a shout out to um all of our schools and groups that did fundraising for the pink The Town Pink especially at the high school level uh and those who participated in the plunge um he did a great job lot of uh there's a lot of positivity and excitement out there and
love seeing it so thank you reports yeah i' look just say a short thing I was looking at the board minutes and under retirements there was an indiv Gentleman by named Russ T and uh I used to be we used to be neighbors of Russ I believe he worked over streeters never really for many years and he's been a custodian in this building over the last four or five years and I just reached out and thanked him for the service he did and I was struck by what he
said he said you know the people in this building and this school district have been so nice and outgoing toward me um I'm really good is it so that's a that's a testimony from our stence thank you um the teachers speaking to the masses Boston Public School speakers your deadline for
grants for found for the Austin Public Ed Foundation is March 7th please get them I actually want to tell a story about how related to the foundation I was sitting in the museum in the high school and a teacher and a couple students that were in the reach program came they were walking in past they stuck their head
in and there were these students were very engaging and excited to take a look and they had no idea that we even had a museum and they were just enthralled by the things that that we had there I pulled out a diploma from 1893 and did blew their mind but I just it it was one of those moments where um it just remind reminds me that our next our our
next Generation you guys I'm looking at Anita you're my audience right now you guys have so much to for to you and I'm so excited for the the generation that's coming because you guys restore hope for me in a lot of things so it was it was a it was
a great moment we made a little handshake for graduation already and it's just it's just fun to think about um how this next generation is um you're not afraid to talk to adults and they're not afraid to interact with us and it was it just it was a great moment so did you turn on to the aost high school I should have I should have um we
we didn't we were short on time they had to get going but just it was one of those those moments where it's a random interaction with a student who I might not have had that opportunity otherwise and I was just thankful for it so just wanted to share any other board reports all right let's move on to
our student rep report with Anita and Michael Gary superintendent paig CH and members of the Schoolboard I'll be presenting the first half of the student to start the pain Packer pink Foundation has been a great success thanks to our school student council and all the people who were part of this with the school district raising 12,792 it's amazing to see our community come together for such an important cause
this year the students at the high school also wore a different color each day to represent various types of cancer throughout this week this this was well received with many students participated in showing their support with wearing that color recently there was a superintendent student meeting where the students had the opportunity to engage in discussion about the background and some of the data of aus Public Schools this meeting continues to strengthen the communication between students and
administration ensur ensuring the voices of the students are heard and that we're working together the CEO class is continuing to work hard towards their upcoming concert with Martin Zeller with students actively planning and preparing for this event the class is working hard to finalize the details to ensure a perfect evening we are also focusing on making the T ticket sell and hoping to sell out the show I hope to see you all there additionally there is a career fair set for the Packer profile program
this event will help students explore different career paths and connect with Professionals in various Fields alongside this students continue to hear from weekly guest speakers providing valuable insight and inspiration for their future future careers we would also like to give congratulations to the JJ Holton Orchestra teacher Lee mold on her selection for the yaha's 40 under 40 excellent music educators the 40 under 40 program recognizes student Educators who demonstrate action courage creativity
andow in their classroom and with students this is welld deserved honor and we are proud to have such a dedicated inspiring music teacher in the district thank you this concludes the first half any questions Michael can you repeat that number $1,792 good job share that with
everybody anybody have any questions thank you you're up superintendent Paige chairperson dubet and members of the board my name is Anita Ral and I'm your 12th grade representative for this year and I will be presenting to you the second half of the student report to start off January has been an amazing month for the
AHS clubs with 25 27 students qualifying for Deca state it will take place on March 22nd through March 4th and we're excited to see how they compete next the speech team had nine students compete at the cin motor home and finished third place as a midsize team bringing a sweet steak trophy home lastly earlier this month six AHS seniors were honored for their part in setting up the Ellis
indoor soccer Club it's amazing to see firsthand how students can make such a positive impact on the grades below them winter sports are coming to an end with apvt having their winter show on February 3rd and becoming section Champs in the LA in Kick last Saturday we are excited to see them compete at the Target Center next weekend at state dance girls hockey has come to an end and boys hockey is still playing on the rest of their season as well as wrestling the boys swim and D team
has big nine this Friday and Saturday along with gymnastic sections next Saturday the basketball season is also coming to an end with only a few home games left for a boys and girls team the next boys game home game will take place tomorrow where they face off against M West and the next girls game is on the 13th where they will play Red Wing with the end of winter sports quickly approaching spring Sports registration is now open for basketball golf
adapted bowling softball tracking field cycling and voice tennis captains practice for these Sports will be starting shortly to prepare for the new spring season here are a couple of important dates for HS mid quarter is this Thursday and teachers will be in their mid quarter grade checks for students there is a 4day weekend in honor of President Day on the 17th and we will have a nice break ASAT testing will take place on the 11th this test helps students take advantage of different career opportunities
and helps prepare them for the future lastly submissions are due for Austin Public Schools poetry contest on the 21st this contest is a great way for students of all ages to Showcase their poetry and receive important feedback there are so many amazing things happening throughout the Austin School District Michael and I just shared a you so thank you for listening this concludes the second half of the student report any questions question is
really for both of you did you happen to go to the girls game last week versus otana is that v w so there's a lot of there's a lot of life left in that basketball team both of them okay thanks yeah [Music] thanks I want to just say CEO event
CEO concert event that you guys on um while they definitely want people to get tickets ahead of time everybody should be going um they will also have tickets available at the door right yes so if you need a if you need be spontaneous and just show up you can right yep I see there's a deal on Facebook I got I got
mine on the Valentine's Day deal all right everybody should get oh man get your tickets they fun their business This Is How They F their businesses it's pretty great all right anybody else have any comments uh consent agenda can I get
a motion to approve others will make that motion second [Music] motion any [Music] discussion all those in favor I anybody opposed motion passes right our next action item is our request for the approval of our revised policies we reviewed several policies during our last um study session um I do want to out
have Dr Paige talk a little bit about um policy 522 with that change because that's a relatively new legislative directive right uh the federal yes yep so um yes thank you J B speak a little bit about this here so on on January 8 uh a federal court issued a decision vacating the federal 2024 final rule of Title 9 that
was consistent with the Court's order uh the 2024 Title 9 regulations are not effective in any jurisdiction including Minnesota so this Court's decision affects our current model policy 522 uh so it's the board will be approving tonight is the uh model policy 522 that back to the 2020 final rule uh for title line organizations thank you for that explanation can I get a
motion to approve the revise policies motion by Carol second by Dan any discussion all those in favor anybody oppos motion passes our next action item is the request for the approval of an extended field trip for our world language Department is super yes
so Austin High School's word language Department offers the opportunity for World language students to discover the cultural practices in other areas where those students can immerse themselves in the culture and language in real life learning uh the rationale for this tonight is the travel uh with their world language classes and high school is an opportunity uh for several reasons one it immerses them in the language practice uh there's exposures to cultures and then
also enhance learning motivation and building connections so it's my recommendation that the board approve the Austin High School Bo language departments summer trip to Quebec City Montreal Canada can I get a motion to approve the ex field trip for the World Language Department to Montreal so any discussion
I don't know how many students St participate yeah I think it's [Music] undetermined with that uh see so looks like there was an 8
to one um very students one super ch um is the cost of the sh rooms is the school covering those costs or will they be fundraising for their the be cover our the staff's cost but that any addition probably be part of the fundraising squ so like if parents go they have to come up teaching staff likely reflected the
students some of it might be covered by the company that they use oh sure good question all those in favor anybody oppos motion passes our next agenda item is a request for the approval of our donations with Executive Director of Finance and operations the good evening
chairperson G Dr P School Board it is my honor to be in front of you tonight to again go through the donations that have been given to us these are a part of policy 706 exceptions of gifts so it is is my recommendation for the school board to approve the following gifts and donations Lions Club newon Lions $4,000 Austin Athletics Austin enhancement group $100 Austin High School choir
paternal Order of Eagles have made the following donations $2,500 for AHS Symphony Orchestra $2,000 to AHS adaptive bowling team $2,000 to Summer Elementary and $2,500 to I Vol music department the last qu gal order vs get a motion to approve this
month's donations second right by Carol second by any discussion yeah Tom can that's a question uh let's just take the Fraternal Order of the eagles they have a gambling committee um is it typically that uh represent of each one of these the SE Orchestra bowling coach uh someone from Summer Elementary and someone from the music department at IG Hilton would go to the gambling
committee and make a request that is my understanding of how that process goes all those in favor anybody opposed motion passes all right our next agenda item is not an action item but is a summer project update yes thank you chair b b Dr P
the board I know it's kind of hard right now to think about summer when it's kind of sewing and it's a little cold right now but we wanted to come in front of you tonight is just to go through our big summer project list um so I'll start this presentation going here so again our mission is to inspire Empower and accelerate and tonight we really want to be here when we look at our core values to be a communicator we want to get ahead of this get in front of the board get in front of our public of what we're looking at doing this summer and when we look at our strategic priorities we're
really looking at one and four tonight looking at a safe and welcoming learning environment and excellent Resource Management again all our our facilities go into all four our strategic priorities but we're really going to focus on one and four [Music] tonight so we talk about our students and their desire daily experience they're wanting a to have a school that is inviting that is safe and as positive so again that is what we're looking at
is looking at ways to make this facility more inviting and more safe for our students when we look at our families they're looking for that same thing um that slide just switch over so again we're looking at ways to provide that and then when we look at our staff we're looking at that same thing that welcoming that safe environment so when we're tonight and why we're here is again when we look at our core values to be a communicator responsible also to look at the money we're getting
from long-term facility maintenance so we are allocated money each year from the state based on our enrollment and based on our Levy that we do and what we're going to do is look at that in ways that we can invest our money so that's what we're here in front of you tonight is look at that so again why are we here in February talking about what's coming up this summer is we have to get out ahead of the timely approval so that um when we look at these crucial summer facility projects there are a lot of vendors that we have to work with and their
schedules are getting filled up with stuff they've got going on this so again it allows us to get our contractors schedules filled up it allows us also to inform Community about potential facilities closing so if we let's say we're going to take a gym offline or we're going to do something at a tennis courts it's for us we want to get out ahead of that we want to let the community know exactly how our facilities um are going to be operational this summer and also we will be coming to you guys in the end of February this month with our revised
budget and then in March you'll be approving our long-term facility meance budget so a part of the long-term facility meain project are these projects I'm going to talk about today so again it's just us getting in front of you a lot of you guys ask us questions and continually moving forward our summer projects so here are what I call big summer project list because there are things we are still going to be doing during the summer that are not on here there are four what we're considering four big projects is westcot tennis
court reconstruction Hastings Gym FL and replacement painting Cisco Hall painting and Technology upgrades then a high school third floor Final Phase of painting one project that has not made the list here yet is Ellis Auditorium you'll remember this fall we had a Sound and Lighting we are still in the process of reviewing the lighting and we just there's a lot of unkno right now that I did not want to bring that one forward but as we're meeting with a vendor and a consultant here at the end of the month and as that data comes back to us
we'll bring that forward to you guys too so the first one that we'll talk about tonight is the westcat tennis courts again as we said we had brought this for you guys last month um we know we have um significant structural failure in that asphalt and then that property so um tonight the next agenda item is to get approval for um isg who is our consultant and architect to go out for bids so they'll go out for bid they've got the advertisement already um the
schedule's all ready so what happens with that is they submit that out the board back in in March when we come back March uh the next board meeting you guys will get the bids and then you will approve that project at that time so again we are not committing anything tonight by you guys approving the advertisements you're just allowing us to go out and get vendors to bid on it and figure out the scope and that so and then if um in March this project is approved we're hoping to start May right
after the boys season ends we'd like to move on that with um project completion being around August right around working with a girl schedule in there um right now the base project cost is about 630 to 700,000 I have base in there because there's going to be a couple alternative bids in there just for different like moving line or moving um the courts a little wider maybe putting
some things in there so again we're looking at different things in there but the base project cost would be about 630 to 700,000 so one of the reasons we're also here tonight wanting to talk about is one of the things that we we've looked at this we've worked with our financial advisers is we have the ability to lease Levy this project this is one of the few that we can lease Levy as physical education classes will be using this for PE for um instructional for like pickle
ball for tennis we have the ability to lease liness so that allows us to take this project over the next 10 years by doing that it frees up long-term facility maintenance funds and allows us to do the projects that you're going to hear us talk about in a little bit um right now there will be a tax impact but I can't tell you fully what that is because that is a piece of our lease our um Levy that will go through next year in September so there's a lot of pieces of
this that has to play out but it will be a part of our um Levy process in September so again our next steps are hopefully if you guys are comfortable the board will approve the advertisement and then um um the business office is working to finalize a letter to submit shortly after this board meeting to get mde to approve us using the lease Levy so that we have worked with our financial advisers they've got the letter all ready we're just waiting for approval and then once the
bids come back um at the end of February we'll be in front of you in March to gain approval and that that time we also gain approval of you guys allowing us to use lease Levy to move this project forward so I'm just going to pause here before I move on to the next project and just make sure there's any questions on this yeah I I went by the wcot tennis courts the other day and there was a truck up and a coup maintenance people you
so so part of the process of here is we have to do um what it's called Bo sampling they've got to go down and make sure that the structure underneath the ground is um in finance terms suitable to move the project forward so that's kind of what they were doing um and we're waiting for that report to come back so that that's why they were there that's just part of that set forward process that we have to do to Contin move this project forward now with the attendance Court
you have it listed here that um it's going to be um leas Levy and then with the um Hastings Gym the nomenclature is um longterm maintenance could you do is it possible it might not be Pruden but is it would it be possible to Hasting gym using that lease Levy you
could look it that way but for us it made more sense to use lease Levy for westat because it frees up the money um hting being a smaller projects it it fits within our long-term 10-year plan and it keeps the leas levy balance that we have for projects that might come up that are unknown at this time so that's why it made sense when we looked at it with our financial advisers to use a lease Levy for the West cut so so
that we could do Hastings Crisco the painting but not move any anything else to lease Levy because you're tying that money up for 10 years and there's a lot of things that could possibly happen over 10 years that you might need the ability because lease Levy is very limited you're doing the long-term facility maintenance for H's gym that's your proposal yep that's because you have ex number of dollars in that particular fund that you can use for that project yeah yeah I'll talk about that wanted just a sec I can
walk through the longterm yes but longterm goes my question is could three or four years ago was that long-term facility maintenance money there for that project yes it could have but there's probably other needs knowing the financial people and the advisers and that we had here there was other needs at the time so we are constantly looking at projects and balancing the needs of the district far far outweigh the laun term still demands
money we are getting so we are working and I looked at Dr paig also help me at this that we are looking at ways to um invest the money the best we can and I suspect since you don't have a lot of roofs any as much as you did maybe four or five years ago that maybe you do have more of an option to to do Hastings because Hastings has been an iord for a long time but I want to just bring up one other thing and and no one else probably see this but your
predecessor used this uh terminology and it's under uh Westcott tennis courts next steps it says bullet point one board will approve the advertisement for bid later um could we change that willing to maybe May approv yes yeah because I I don't I don't think it's a it's a it's a decided issue so I mean it's
a minor thing but I and I've seen that Andrew did it it's been on a number of different uh documents and and uh and it just it's not it's not necessarily a given but it usually is but if you could just change that tweet Yep this reporter would appreciate it did you have anything that you wanted to add no is that legitimate statement page y so
the next project we are looking at is again as we've mentioned is Hastings Gym we've taken a look at this we um wait for the screen to update a little bit here hopefully it'll catch up there it is so the gym floor is over 30 years old and um we've looked at it the wear and tear on that the safety concerns and again we're looking at doing a painting um just refresh the the space and improve the look of it we knew the duration of this is going to be about
6 to 10 weeks so this is where we talk about wanting to let the community know our gyms are used a long time so again if our long-term facility maintenance plan is approved in March this will be on the docket where we will have to take that gym offline for 6 to 10 weeks the cost right now the floor is about $28,995 that that floor will be um waterproof and also will be able to have um lifts and other things driv over it so we
have upgraded that floor a little bit so as we have the scoreboard and have the um backboards in there we want to be able to get our equipment in there without having to bring in fly with that right now the estimated cost of painting that is around $220,000 this one comes out of long-term facility maintenance we have an annual planning uh painting budget and we have a floor budget so if West cot is approved and we're able to use longterm or um lease Levy I apologize this come
out of our ltfm plan so the next steps um would be first the um they they go the other order is the board May and hopefully you guys will approve the long-term facility maintenance plan in March um that is our revised plan you guys will approve it in March and then you'll approve it again in June this is right now in that plan and then we will work with leadership team will review and approve the paint layout in the floor design is just to make sure we
have The Pick of all lines and what all lines PE teachers need to teach PE and then we are also working with the to get the vendor selected and um get that schedule again flooring companies take a while to get on their schedule so that is hting J right now so any questions before we move on to the next one will that the uh rubber floor again I'm going to talk through this one
and I'm hoping okay there it goes so Chrisco Hall the other one the next project we've taken a look at here is we believe this area has not been given a full paint job since sometime in the 1990s um and again once we get the painting done in there we want to take a look at the functionality in this area we want to upgrade working with our technology department the sound and projector system so right now what we're looking at is about 3 weeks to do the paintings so that would be our main
focal point um it's taking a little bit to find a vendor that would be willing to come in and do the ceiling uh we found vendors to do the wall just to get one vendor to do the wall and ceilings took us a little bit we do have a quote on this it's about $53,000 so again um this would come out of our long-term facility maintenance um with that plan being hopefully approved in March we would have a design committee form just to go through exactly what the paint seam should
be there um and then once that got painted we again would put a a group together to figure out the sound and um projector just want to caution there that that is not being approved the long-term facility maintenance that would be a part of our 2026 Capital plan that will come to you guys in June for approval and more discussions there so right now our biggest focal point on here is just getting the painting in that facility taken so any
questions before we move on y you got several different painting projects in this presentation are you looking at I me like one vendor if we if all three projects together would we get like a discount or are you looking at everything separately out right now on the quotes we
have it be right now two different vendors just with the um the ceiling and Crystal would have a different vendor than the other two at this time but we have not finalized anything with the venders that would be still all it's kind of waiting on the approval of that long-term facility maintenance plan for us to move forward so we've just gotten quotes at this time nothing's finalized with any vendors what is the uh issue
with it height material is made of how I we could hire Michelangelo to back on some scoline I'm sure it's I'm sure it's scary High the middle of that Auditorium I can't even begin to imagine what we use aor for mostly I've never
been in there I'm just curious what we use that for it's used meetings show do they do plays there [Music] anymore presentations guest speakers lots of presentations and guest speakers so kisow is the original Auditorium for the whole
looking at pictures you should get up there go to the Austin Air Show Michel Michael will be singing It's in April right y you'll get to see it in it all its Glory it's great space and it probably hasn't been painted since the big renovation
that was done in the early 90s that was probably thought CE upgrade they're pretty they're pretty hard but it gets used it gets used a lot and then our last big project that we have for tonight is Austin High School third floor hallway Final Phase of painting we have worked in phases of getting the Austin High School painting and this is the last floor so we're looking at duration about 2 to
3 weeks um again estimated about 22,000 this also would come out of long-term facility maintenance this one one of the things we're really working hard on um is we've got to work with the high school leadership team to work around summer school again we have a lot of um individuals in our buildings during the summer so to take a wing or take a floor offline for two to three weeks is going to be a challenge so um shortly after we get
that approval in March we will work with our um High School leadership team to just try to schedule this up so again that those um are the projects we're going forward and again the reason we're doing this is strategically trying to plan to maximize the funds that we have without increasing our tax burden so we're looking at the lease Levy we're looking at long-term facil facility maintenance um
also we have a plan with our long-term facility maintenance is to make sure we keep a balance in there for unknowns if we have a roof issue or if we have a boiler issue or if we have a floor issue we have to have the funds available so that's why we're very mindful of working with our financial advisors and and Joe adamson's team to make sure we put the best plan forward to you guys to invest in our facilities but also ensure we're not setting oursel up
for future failure um and like I said also the use of the lease Levy funding allows us to allocate those other long-term facility maintenance to those projects can I ask a question about the third floor hallway oh y sorry um is it just in the hallways or is it in classrooms as well I believe I will confir hway awes thank you how much
how much what is the fund balance longterm facility maintenance um in the adopted budget that was approved last June we had roughly about a million remaining in that balance so um you guys will see a a revised budget coming forward to you at the end of February with a number but that I'm not ready yet to publicly State we're still working through some of the budget stuff so the the one that's been
approved is about a million doar left in that balance as of June 30th and then every two years the state put money I mean money would go into that from the state of Minnesota that is given to us every year e and it's based on how much per pupil um based on our enrollment and based on age of our building and then that is allocated either based on state aid or um Levy so we get it every year
but a lot of the money has to go to um inspections it's got to go to stuff like that so there's only a set amount of money that we can do to um facility maintenance a lot of it is going to inspections to elevator and stuff like that so we're continually working with um IE and other people to maximize that funding okay thank you since it's coming up for um the
vote on the next agenda item uh regarding the tennis courts I know there is um and did say we'd be using those for the pickle ball as well there is a a separate group in Austin that is raising funds right now to put in a pickle ball complex of either 48 courts has there been any discussion with them to see if maybe they could be a partner on this project and we have effect lease Levy um
I know they they just I just saw something yesterday saying uh I think it's on four cour they're projecting it's going to be 350,000 and are already have 50,000 raised from local businesses towards it and their final1 C3 so is that something that might be an option or is just better just to kind of stand on our own on this and then let them do their own thing with this when we start this project it was started
with keeping the nor High School league tennis program first and foremost in our mind that to be able to provide a facility for that that's the eight tennis courts and so then we've worked to put four pickle ball courts on there we've had conversations with the city about that facility um and it's just right now our focus is on ensuring that our tennis program have a facility that they can use it's probably the best
way I can answer that okay thank you my conversation with people on that pickle ball committee that the city really wants it to be down there in the marus Park area yeah that's my understanding all right than thank you for that uh update on our uh summer projects uh we
are going to move into this action item with the request for the approval to solicit bids for westcot transport reconstruction this is only to put out B request request for bid so let me get a motion first is there a second Bob all right discussion or actually presentation do you have anything to say no we just put out um out there for you guys just to see
the ad the advertisement and then a draft schedule was a part of the pack pamphlet that you guys have of kind of the timeline of this so that's all we wanted you guys just to have in front of you discussion questions we're voting on uh we're voting we're just voting on whether or not to request BS to let them go out and and request it's not
a it's not a vote to approve the project it's just a vote to approve the advertising required to solicit bids from vendors did I say that right yes as this Project's over the bid law we have to go off for sealed bids so isg is going to have electronic out there where people vendors have to submit electronically a sealed bid and then we'll have a bid opening um based on that schedule and
then we will work through that so they are going to handle it but we by law have to go out um and so we wanted to bring this forward in front of you guys to get approval and so that you guys are also in the know of exactly what we are advertising for and that you guys are asking questions but again in the March March board meeting you guys will have the approval to approve the project and the funding source can I just make a a link observation here um you know
the tennis courts we've seen we've seen the tennis courts in Aus kind of deteriorate I'm not saying it's anybody's fault it's just by very by the very nature the base is important the St the substrate there's so many things involved to get a tennis court that lasts and it's flat and you know it's playable and things of that nature and and I I I don't know what are what the requires terms of you get five bids are
you required by law to go with the lowest bid can you go with the bid that you want I guess I'm just saying these things are so you know the the whole idea of tenis court and the base and it's such a tenuous thing that uh can can you you have to those man no so the STS there are isg has uh written the stacks so they have to bid exactly as a stacks and at the very bottom of the of the says the district has the right to refuse any
bid so again we have the right to look at the bids and we can reject any bid we want so but they have to meet requirements in the stocks and the stocks are pretty detail oriented oh absolutely so I don't I don't foresee that um what it'll come into play too is we're working with isg to have a maintenance plan in place to ensure that we do everything we can by um resurfacing them and top sealing that stuff
so we will work with isg to ensure that we can keep these courts in the best shape we can man I'm sure you're doing your due diligence and it just is it scares me tell you the truth you know if you're putting a floor in the high school that's one thing but you're playing tennis and these kids are going I mean I used to coach baseball and these people would come in and go God what an awesome Fe you know and some play Go you going to make us play on that thing so I mean I want it to be state-of-the-art
we're always talking about Excellence here I want it to be and I don't even play tennis I don't even play pickle ball I play a little uh ping bong but uh it's I want the best ches we can possibly get at a reasonable rate and uh is that stating it pay me now or pay me later let's let's go up front and get the best things we can get to these and primarily is being used by students I believe I mean there there are adults out there but I think this it's for like you said to Bob the Minnesota State High School
league uh teams yeah so thanks for listen Todd so is that isg's job then to help with the specs I mean my assumption is we don't have probably anybody in the district that's capable of setting up specs for this tennis court that's they they wrote the spe yes they they have the the um um expertise on after
they worked with companies yes they handle all that side of it we just reviewed them for a little bit but yes they WR them all are they confident that or is there any has been any thought about whether or not we will likely see multiple bids or just get one if we only get one and we're not
not sure go back out for more bids like has has isg had any chatter on that I'll answer the second question first yes we can go back out um they they have not given me any indication that we would not get multiple offers is probably um the best way I can say it right now they're confident we will get a vendor in here that will meet the needs and the requirements that we want I think my concern is like there's just one vend for the entire mwest oh
my goodness um yeah I'm I'm with Don that we want to make sure we're getting the best quality for the most reasonable price and of course with everything that we're doing our students are for Forefront at the Forefront of every every decision that we're making so we're really thinking about our um student athletes in our uh PE classes that we'll use that and then as bonus the community has access to it that's that's
the bonus part of it that we get to you know share the facilities with the community but of course I'm going to challenge anybody else to say something different you know those student safety is number one and I can't imagine I mean the Dome is a similar situation yeah the Dome is used by a to public school sports people can
walk in it people can run for parties and things like that but primarily it's uh it's Austin Public Schools and I'm not dis disparaging the general public think I know a lot of people like to play tennis but right um and that's great yeah it is I think that's great but you know as as you said you know let's get what we can get for the best bit and all those in favor for request for the for to approve the um
soliciting bids for Westcott tennis court reconstruction anybody opposed okay go out and get some bids all right thank you you said it first I just Pi back on it it was great okay um thank you everybody we are going to um take a motion to Clos session for the purpose
of conducting evaluation of superintendent Dr Joey Paige uh results of the evaluation will be made public at a future public board meeting so can I get a motion to enter into Clos session so moved second by Dan all those in favor all right thank you everybody