All right, welcome everyone. Today is Wednesday, September 17th, and this is a meeting of the senior center site selection and building committee. This meeting will be held in person the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please
note that while an option for remote attendance and or participation via Zoom is being provided as a courtesy to the public, meeting or hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast unless otherwise required by law. Members of the public with a particular
interest and specific item on this agenda should make plans for in-person versus virtual attendance accordingly. This meeting will be live on Zoom. The public may access the proceedings by joining excluding ID number 375-4146055
or by calling 9292056099. For additional information about remote participation, please contact Carly, assistant town manager at ETMair.n us or 9787728220 extension 100 prior to the meeting. So,
all right. I call us to order at 603 m. Uh, are there any amendments to the agenda? Right. Is it I see Robert, is it possible to amend the agenda to add a report by Dan
on electricity and me stuff? I don't know if you can add to it at the last minute or not. I mean, that's what we're calling for right now. Why don't we do that right after the minutes? Um, yeah. Okay.
All right. Can I get a motion to approve the amended agenda? I [Music] And since we are split across the committee, we'll do a roll call vote. Dennis. Hi, Linda. Fox Bonnie. Hi, Alan. Hi,
Dan. Hi. Hi. Is Dave? I thought I saw Dave. All righty. So, um that brings us to the approval of the minutes. Uh everybody's had a couple of meetings now to look at
um the minutes from May 15th. Uh, I mistook I thought we still had the June ones outstanding, but I see that they're briefed on the website. So, it's May 15th, July 17th, August 9th are the ones that have been distributed that we need
to approve tonight. Did anybody have questions, edits? I have a small couple small edits on May 15th. And this thing is amazing. This was so intense how long this was. Um, Dennis, so thank you. But on the third
page, um there's a thing about the emergency stairs area of refuge. Mhm. It says area refuge on the third floor. Is it quiet? It's it's the second floor. Perfect. Cat elaborates on one of the other later
minutes that he actually makes it bigger. So combination another set of minutes. This one is the second floor. Okay. And then later in the same paragraph it says it will be a twohour rated smoke detective
rated. This is smoke r it's you know fire rated stairs right basically it says smoke detective. Yeah I see it. But it should really say you'll be a twohour fire raid stair enclosure.
Okie dokie. Any other then the last one which was a little confusing to me kitchen design at the bottom of the page. I think we talked about this but the kitchen is set up for a dishwasher downstairs and a stove and oven upstairs
under the I don't even know what that means. I don't know. I think it downstairs they're set up for a dishwasher, stove, and oven. Whatever that saying upstairs. Yeah, the kitchen's on the first floor. I'm
going to take out the whole sentence. Kitchen is set up. Yeah, just I say my recommendation is delete that sentence. Is that okay? Um Okay. I guess that's the only stuff that I
found that seemed did the word didn't sound right to me. Well, can we move to approve those minutes as amended? May 15th. Yeah. Yeah. May 15th as amended 17th in the land of Okay. did any other changes
um to the July or August ones? Well, we have to vote on one at a time. Sure, that's fine. Um can someone make a motion to approve the May 15th minutes as amended? Unice. Hi.
Hi. Hi. I Dan. Hi. Says I. Okay. All right. Moving on to July 17th. The only I have one tiny thing the second to
the last page at the very bottom it's under the schedule permitting update that says uh DNB briefly stated that the blazing staff survey is ongoing as then it says the electric pump costs for utilities are still variable.
I think it just should mean electric sight cost. Maybe site. Yeah. Okay. Pump. Was that a pad? It just says the electric pump cost. I didn't understand. I think they were talking about the pad. The electric company was thinking about
putting a pad for a transformer in. Wasn't that what we're talking about? Pad instead of pump. Pad instead of pump. That's pretty easy. It's been so long. Exactly what we talked about. All right. Okay. I just thought it was sight bus.
Yeah. Yeah. I'd go with site. So, uh I move we accept the 717 minutes as um as amended. Second. Hi Linda. Hi. Hi.
Hi. Hi. Hi. Dam. Hi. Say I. All right. Approve. Thank you guys. All right. Now August 7th. August. August 9th.
Yes. Sorry. I can't read my own handwriting. any edits or feedback to those? See how just Okay. Our um Okay. August 7th is what's posted on the
agenda on the town's website. Thing we need to amend are is the date on the minutes should be amended to to was it still a Thursday August 7th or was it a Wednesday? Um,
[Music] I don't know. I'd have to look back. August 7th was a Thursday. Okay. Thanks. Can you guys still hear me? I see our screen is frozen, but can you still hear? Okay.
Yeah, I hear you. I hear you, Katie. Hear me? So change accept that as amended. Yeah. Were there any other edits besides the date, project?
Well, there's the 60,000 in ARPA, so it would technically be 300. But given the date, I'm not sure what we actually had spent at that there should be an appropriate I don't have it in front of me, but there should be an appropriate budget
update document that would correspond to that. So, it just says 300 even. No, this says K reports 377 in grant, but I think it's 377 in project. Um well it would be so it would be the
housing choice grant, the ARPA grant and then leftover UDAG leftover UDAG but we haven't spent any of that. Okay. So grants. So it would should it should technically either say 360
360 in grant money or it should say 377 in project money. Um, we go for the 360 grant line until you know for sure we spent it. Okay. And I I just have to go back and look at the closest
budget update to that date. Can we vote to approve as amended? Second. All right. Dennis. Hi I All right. Thank you everyone for getting us um at least a little bit caught up on that. Um there is
an April 24th set of minutes that's outstanding. I feel like we approved that. So um Mr. Clerk, could you just see if you have an version of that somewhere around that can be submitted.
Um and then we are um we still have concluding tonight's meeting, we still have five more sets of minutes that we are behind. Um, if someone is open to working on those, I'm happy to send the
summary and the recording over to base that off of um what uh are they earlier than earlier than No, August, June, July, August, and our two September June, July.
There was excuse me, a date. It was a June 5th up on the email you sent us. Yeah, I did. And then I realized um we must have approved that set because they're signed and both set. We did approve one set last at the last meeting.
Yeah. So it's 61 724 8:25 uh 9 15 there won't be anything for that. And
then 97 unit meetings we might be able to find are the YouTube videos all posted on them. Uh the town's policy is that those get posted after minutes have been posted.
So the video should should not be available on YouTube unless that unless and town managers here you might speak to that but it used to be that those videos got linked up on the town's website
um on that agenda and minutes page once the minutes were approved but not before then. Doesn't mean they don't exist. Maybe they just exist on APAD's website. That's possible. Oh yeah yeah yeah. So the schedule for APA posting is we don't know about that.
So as soon as the Zoom recording comes back to me, I forward it to APAC for posting, but the town does not post it on the agenda and minutes page for our committee until the minutes have been submitted.
Who's APAC all the time? Okay. All right. So then they are posted. They're just not on the 10. So there's no way for us to know definitively APAC will close within 3 days of the meeting or anything like that. They post Oh yeah, that I don't know. I I've not
noticed any significant delays in them posting anything. I think the only work that they have to do is that they trim off the beginning and the end like before the meeting starts and after it ends if there's any additional recording. But I don't think it's
Yeah. Well, I will plug away in a few of these, but if folks want to volunteer on I'll try September 17th. Yeah, the 15th and the 17th. Okay. And then I was going to volunteer for
October. That's right. That was what I agreed to last last meeting. Okay. Divine. All right. Okay. So, um, do you want to work on June 16th and July 24th and I'll do
August 25th? All right. We'll get ourselves cut. All right. Um, anything else on the minutes before we move on? Okay. So, uh, Dan, that brings us to
your amended section of the agenda. Uh, are there any updates from National Grid or from the police and summer survey? Yeah, you can hear me good, right? Yeah. Yeah. All right. Yeah, of course. Ken
added me in because there are some updates. Um, yeah. So, let's start with Natural Heritage. And the plant survey was conducted September 12th by GDDARD. And they were actually out there with Natural Heritage rep. And they did not
find any plants on the site or along the roadway corridor where we're working. So, good news. They found a handful behind the cemetery now where we're working. So, we're all set. So, there actually were some out here apparently, but not not where we are working. So, we're good.
So, we got some good news there. That's the latest with that. And so, there'll be a report put together by Goddard probably in another week he'll have that and uh and that'll be um sent in to Natural Heritage. Madam Chair, if I may, Dan, can I ask
does that does the absence of the blazing star save us any money or did it wash? Um it well it it saves us probably more of a headache. So if there were plants, the way to mitigate is to either tr is
to transplant them typically to move them um or to adjust our design. So it's really probably more of a headache than so much not so much a monetary factor unless they were all over the place then there could have been a problem. But we we expected if there were any they might
have been along the road. But we hadn't allocate we hadn't add we hadn't we haven't up till now allocated funds for further investigation of the blazing star or mitigation measures. No, no, we're all set. We had approved
the funds to do what we've done um through this work. So, we're good. Yeah. Okay. Thanks. Yeah. And you still I'm sure you can still hear me. the the second item, electric.
So, I've been working. Oh, hang on. Hang on just a second. I Sorry. I we lost audio. So, Dan was speaking at the same time. Oh. Um, okay. I'm sorry. Dan, say that again. You hear me? Good.
No, we move on. Um, sorry. Dan, it was better for like three meetings. Ah, well, you move the table three feet this way, so that's what happens. Oh, that's Yeah, it's okay. Now it's It
just keeps going offline. I hear you guys. Fine. You don't hear me. Oh, okay. Now you're back on. All right. Oh, yeah. I see you again. Good. All right.
I'm well it seems if I remember correctly the question of the blazing star coming down the roadway was after we worked on the site they brought that up as a separate question so was I think it's a big deal we found out it wasn't on the edge of the roadway impacting the water
design or the water installation wall installation right yeah that's a good yeah yeah can because if if we were doing open excavation down the entire corridor or there could have been, you know, conflicts there. We might have had to adjust, do horizontal directional
drilling or some other way to mitigate around it, but but we're lucky we didn't find it anywhere. So, he calling on his phone. Okay. He just said he's sorry, we're still dealing with the AV here. All right. So, it was he said it was lucky we didn't
get it. We didn't find it there. Okay. Can someone Can someone just check the connection there? Because see, I can see the eyeball lights went off. I mean, it's on the bottom. It It seems like it's um
it once that goes on, it seems like it and then it's See, and now it's going on. So, it's like a 3se second lag. I know, but what I'm saying is I can't figure out what's There's nothing that should be making it. Sorry, guys. There's nothing that should be making
this go off and on like that like because it's a whole power thing. It's could be solar flares. Could be anything. All right. So Dan, can you repeat your last statement? I'm sorry. Yeah. So So Ken was right. We when we,
you know, went on the Endeavor with the water man coming down the road where, you know, we want to put it, we don't want to put it in the pavement. We want to excavate along the side of the road where the blazing star could be. And so we didn't find any of it along the roadway corridor. So that's great. Now
we can do open excavation the whole way. We don't have to think about directional drill or some alternative. Um so you know it's a good good finding. Thank you. Um the other item electric while we're
still on. So I actually I met with Comcast yesterday and I met with them first. First, I met with them last week and I think and Ken had stopped by, he probably ran into them. Um, so they did a site visit, the designers. So, I've moved on from when you're kind of
preliminary looking at the project, you move to the designers. Now, they're looking at it. They're putting together an electric design. And um, and so I showed them the site yesterday. They like um the option that we're planning, which is basically tying into the power
lines nearest to the site. And so they started putting together a design um on paper on AutoCAD and I met with them yesterday on Zoom to go over their initial design and a couple minor changes they had which were fine. So it
that um design their due date on it is October 8th. the way they're going, I'd expect it sooner. And when they get that design, we are supposed to get um their I forgot what the t they have so many people over there, but it's not the
designers, but the person processing the work request will put together a cost for um that they send over to it, you know, gets put together by grid internally, but they send it to me. So, with the design would come a cost. So hopefully we'd have that I'd anticipate
before town meetings so we would have an idea exactly what electric will cost. Great. Um Dan, did they did Comcast mention National
Comcast? Oh, we meant national. Never mind. Fine. You want to add? Yeah, just quick question, Dan. So, um, basically linking into the is that linking into the power. Is that at the beginning of the street near the
cemetery? Is that where it is? No, it's cross country. If you head I guess it would be south of the site on the PW property. Head south and right, you know, we'll be going through the woods and connecting that way. So, we'll have to do a little bit of clearing.
There will be some site work, but ultimately it's the least expensive option. Okay. Thank you. Great. That'd be wonderful. Putting GIS up and looking at it from the committee. I don't know if we want to.
No. No. Okay. I don't know. That's okay. We don't have Do you want to do it? I don't know. I guess that's up to Dan if you wanted to put it up. it. So just to clarify, so this what we had talked about three different options. One was
going down Bishop Road, one was coming from the water treatment plant down the access road, and the other was going more along the property line, but the most direct route. So you're saying it's option number three is what National Grid is favoring.
Yeah, option three. and talking with them initially, they they weren't supposed to talk costs really with me, but they talked in generalities and and this is the least expensive, the best option and most time efficient as well. It
basically goes right behind the building up a slope, but when you get to the top of the slope, it it flattens out quite a bit up on top and goes right straight down to the existing transmission line that's running through the DPW.
Gotcha. Okay. So, does does that change at all? Like, great news for Natural Heritage, but does that change at all the area of disruptance? No. Okay. So, so well it it will be I don't know
if it's a permanent disruptions. I've already talked to Steve from Goddard and he said it will need to be permitted with you know for the Blandings Turtle, but you know it's really just we're creating a little access road similar to the ones we have that the power lines can be accessed along the the new ones that go in. So, I don't think it's a
major significant change, but um talking with Steve from Goddard. Great. Thanks. Yeah. Well, at the end of the day, we'll have to grant a national bid a license or an easement or both. So, ultimately,
it'll have to be on a drawing. Yeah. All right. Plan. Okay. Yeah. All right. Fantastic. Thank you, Dan, for those updates. Yep.
Any any others from me? Yeah. Um let's see. Um couple weeks ago, Ken came with me and I met with we met with Devons um on a v various items, but just
really the gate, the movement of the gate, Devons is still on board to move it, you know, roughly the 400 ft west of the site. And at this time, DPW engineering, AirDPW and Mass Development Engineering are working on a a plan. And
really what we envision is just, you know, widening a little bit down at the end where the gate would be moved to so there people could turn around, have a spot to turn around. Nothing significant. Um and and also John Marell was on the
call. He's mass development engineer. He said he was on board with um prior to town meeting having you know a letter indicating Devon's agrees to be moving the gate kind of cover our bases before town meeting. But we have to move that up the chain and get a letter with with
Devons cuz this isn't going to happen before fall town meeting. But but we could we could get that letter before town meeting. The the physical movement of the gate wouldn't happen. So um so I'm still working on that. So that's the gate. Yep.
Yeah, that's that's great, Dan. I I I had forgotten about this particular issue, but I it I think it will be helpful on the floor at town meeting to be able to definitively say that. So, it's great that we'd have that letter. Yes.
Prior to that meeting, again, if you recall, Devons and yourself received a letter from the National Park Service or fish, whatever the US Fish and Wildlife, I guess it is, right? Stating their inclination that that's where they wanted the gate as well.
Yes. So that was email exchange where I I I requested you know moving the gate to the triangle. Yeah. But um but the alternative they they you know sought was to not have the gate down at the triangle. They preferred we
keep it 400 ft west of the site and they had concerns with um wildlife crossing and things like that. There's potential we could end up doing two gates but you know at this time we know we can do that gate 400 ft west. That's the plan. Move forward with that. Eventually, there
could be a gate of the turnaround if we work with Devons on that. And you know, and fish and wildlife would have to be obviously be involved. They said they were open to more discussions about a second gate. All right. So, I think that brings us to um discussion of the last three meetings
we've had. finance committee, capital planning and select board meeting. I'm not sure there's a ton of discussion to be had. We can recap it here for the the record. Um, you know, fin voted, as most of you know, you're all there. Um, voted 211
uh not to recommend and capital planning voted 4 to one to recommend and then uh I believe the vote was unanimous last night um by the select board to they didn't vote. They didn't vote. Yeah, they just That's why I didn't remember what the
vote count was that they they just agreed. They basically agreed. Yeah. That it that they'll vote when it's time to for the warrant. Yeah. So, right. You're right. Yeah. Thank you. When it's time, there's a date when you're supposed to approve the warrant.
October October 7th. They'll say, "Yeah, then there we're on the warrant." Say yeah. So I think for the record we can say that at last night's select board meeting the select board chair
indicated that they would approve the warrant articles for the senior center building committee at their October 7th meeting that's more specific and they were got a call on September 24th for the ballot election.
Yes. Yeah. So I think that we can go ahead. Madam Chair, good evening members of the committee. Um so ju just so we're all on the same page. So, the select board is going to
meet on Thursday, September 25th at 5:00 p.m. um to vote to call the debt exclusion election for Tuesday, November 4th and also to approve uh the ballot
question uh which I've sent previously to the committee. The ballot question is specific by statute. It doesn't even include the dollar amount. it wouldn't for any project. So, that step will happen on um September 25th and they
have to send in writing to the town clerk which they'll do then um this information and so they will have exceeded the deadline of uh September 30th. So, the debt exclusion piece is all set. With respect to the town
meeting warrant article, um they will approve the warrant on Tuesday, October 7th, and they'll have the draft warrant in their packet on October 3rd, which is publicly um on the website. And as the
chair indicated, um they will be uh voting to put the article uh forward to town meeting as as well as the election. They didn't mention the your dad. When do they vote on giving us the million dollars from you, dad?
So, um, so, excellent question. So, and one other thing is that just significance the capital planning committee which voted uh 4 to one just so everybody knows was to not only
recommend the project uh but also to recommend the uh 2 million uh from capital stabilization. I am going to ask the select board um to discuss
uh the issue of the UDEG funding at their October 7th meeting. So put it on the agenda, Robert, as a as an item. Yeah. But what if they say no? Won't that mess up our whole financial
plan? Um no. through the chair. I I I think you you're on pretty solid ground on on the UDAG. Um, I have
I was wondering I noticed that you know when we were when we saw the finance committee one of the guys was who voted no didn't like the idea of using the stabilization fund because he didn't
like the idea of using town money on this but and I noticed that when that issue came up at the capital planning thing. The next day, Barbara said, "The thing is it's better to use the
stabilization in the UDAG money because it would save the town up to like 1.9 million in interest, but she did not say that to the finance committee." And I'm wondering if she had said that whether that might have changed their vote. You
don't think? No. Um, Madam Chair, I don't want to um because I know the FINCOM isn't here, but if for those of you that were still there, you'll notice at the end of that meeting, I popped right up to the table
and asked them specifically um because they said something just what you said, Ellen, that it was the funding plan, which I take um issue with, or the using the capital stabilization. And when I asked them, you know, is it that
or is it the size of the and the cost of the uh uh project, um I didn't really get a clear answer, but I spoke with them afterwards and what my concern is, and this is just when I talked to them,
my concern is the I don't want to speak for them, but the issue for at least two of them is the size and the cost. And I really wish they had publicly and clearly said that. And just so everyone
knows that the the end of that meeting, how it it it culminated was unfortunate in that it was not um very clear um and uh and and straight if you will. That's why also
selectman Livingston last night asked and I have confirmation because the town moderator sent it in email to each of the members has asked the finance committee to be at town meeting. Oh, another question. Is it ever
possible to go back to finance and ask them to reconsider? Um, why I'm pausing is I I've encountered many things in in my career. This is this is a first. I would say the absolute deadline
um for the warrant what will be October the 7th, meaning on October the 7th, it all has to be approved and um sent out. So, I mean, if the Fingcom were to reconsider,
um, I mean, you could ask that, but I don't know if if they they will. That would have to be something Finn would initiate rather than request. Yeah.
I I had a followup question to Ellen's question, Robert, if you don't mind through the chair. There were members of the um of both committees that were absent that night. Yeah. Both nights, excuse me. Both nights.
There were one one member of each committee was missing each night. Yes. Does it make any sense at all to to attempt to have a discussion with those members and determine what their vote
might have been or should we just wait for Tommy to I mean again my opinion through the chair is obviously um they're uh public officials and you could you know talk to them you know individually um on the
capital side I think you're solid. I don't want to speak for the member that was absent, but the record will show if you look at specifically the capital planning minutes from and he was planning to be there from January 22nd.
Um he has been a consistent supporter of the project and due to an unforeseen matter he couldn't be there. So on the fincom that's a good question. There was one member that was absent unfortunately. Okay.
Madam Chair, if I might, Robert, in terms of the warrant, is there a the order that the articles appear on the warrant? Is there um kind of a common way of placing the articles on the warrant so that they are received
in a in a logical order which also um kind of makes it easier for people to understand how it's going to move through the process or does it matter? Um yes, through the chair. So, um,
but we Barbara and I have been working with town council on this since, um, the meeting last week. Is the proposal will the warrant, it'll probably be a single warrant article that will have the both
the borrow the borrow authorization and the capital stabilization piece in it. And we'll get a sample to you. It'll spell out it will spell out everything and and then including the explanatory
note as well. Um that would probably be that would be best we think rather than I mean you could have two separate articles council and I tend to agree on this. putting it
all on one I think will make it clearer and and um facilitate this. So that's under development um as we speak and we'll keep you updated um through Katie on that.
Can I follow up Katie Robert? You mentioned the election. I'm a little still misunderstanding the language of the the ballot. I thought you did you mention that the ballot did not have a financial amount in it for the project
correct let me just and that's not just this project that's state law and I know it seems it seems uh very odd that it wouldn't um so this is what the ballot question will
simply say is shall the town of air be allowed to exempt from the provisions of proposition two and one half socalled. The amounts required to pay for the bond issued in order to construct, equipped, and
furnish a senior center building, including site preparation and design and engineering costs and any incidental and related costs and expenses. Yes or no? And it's one question. It's just one question.
Thank you. Yep. So, um, in terms of in terms of next steps, um, I think most of it has to be public outreach for this.
So, do we want to transition on Adam to a public outreach update? Okay. Um, first I'm going to um talk about what we're doing and then I spoke with Betsy Disp today who's this treasurer of the um friends of the Eric
Senior Center and she told me what they're planning to do for outreach. So the postcard, if some people want to see this, some of you have already seen it. Um, this is going in this was brought to
the post office today. you want? And um Whoops. It was brought to the post office today in the hopes that it will be delivered tomorrow um to 5,000 um homes of 5,000 people in
air. So, um we're hoping that that happens because then um that will help us in terms of getting people out for the Saturday uh public um information session. We did have 29 people at the last
information session on Monday and they applauded at the end of the presentation and they said they really like the video. So anyway, so that should be coming out hopefully tomorrow or the next day. Um
and we're paying that with the grant money. Um they disappeared. Do we keep going? No, no, they're still there. I'm just trying to pull up your document. All right. In addition to that, we have a po a flyer
uh which is 8 and a half by 11 which is based on that postcard and um we there's a group of people who are going around to businesses, churches, and any place else in town that's appropriate to put
those up. So, we're trying to get the topic in front of people from a variety of different um sources. The Ellen, are we printing those or how are those being printed here? We're printing them. Yeah. Um the video of the current air
senior center was pretty much ahead at the um at our first public information session. Um there's a little bit more work that's going into it. We're putting some music on it. There are actual um interviews with four um seniors that are
also going to be added to it. Um I asked um Catelyn, John Catelyn to please do a two and a half to three minute video that to answer three questions that were constantly being asked and he I think he
is the best person to answer these questions. Um why is the design for the senior center make it so big and therefore so expensive? Why is it a twostory building? And what would happen
in a fire emergency or other emergency if people were on the second floor? I I know that answer right now. No, I would I know you know it. We all know all that those answers, but we're trying to package it in a way that is
quick and easy and from a different source because we have all answered those questions many times. And but I mean the idea is that you coming from a different source. Should we consider ch this I mentioned this
should we consider changing the word big to why we chose this size because if we keep saying big people are saying well you're saying big isn't it too big I think we should say the this the size was chosen for these reasons and you know listening to some concerns
we actually downscale but I I'm I'm concerned about using the word big keeping that name out there that word out there. That's good. I changed it on it got changed on the website. Uh let me I will make a note to check on the four page.
So um we will either add that to the slide presentation or to the video. We're just trying to get ahead of people asking that because they it constantly comes up. So by kind of um preparing and cutting that off saying this is why it's
like this we don't have to answer that question. Um, all right. So, that um we should have by Friday. Can I elaborate? I not I'm just going to add if there's possibility to get chat. Well, I think we should get into something that's really important.
Letting people know that the building is the most energy efficient building that's ever been built in the time of air. Things like that rather than how you get off the second floor, which it's in design. But I'm I'm thinking can we add if if we if we can get part of a
message positive, we should add that this is going to be the first building in the town of A built under the newest energy codes things like that where they say th those are advantages to the building. It's energy efficient, it's everything you can imagine, you know, as
far as quality. I think both of those things are important. So if you could answer four questions, um that would be what would that question be? Um, if he's just discussing the building, he could discuss in his in his video the fact that this building is going to be
the most energy efficient. I think the question is is the building energy efficient? Yeah, there you go. Um, and designed to decrease energy usage. Do we want him to answer anything about the the features of the building that
are designed specifically for seniors? because I know we are you already have it, right? I think I would focus his time and his responses um and we could always chunk them up and use them separately, but I would focus
his time on things that our answers um and of course it depends on the person, right? But like our if our answers are sitting well with people, okay, then I don't think there's necessarily any need for them to answer. It's okay. We came up with that idea because there
are for some people some of our answers aren't resonating. Yeah. Not all things for all people, but I just mean some things for some people. Okay. So, we expect to have the final um video by Friday so we can incorporate it into
the presentation on Saturday. And and will that be posted at the airceniorenter.com website or on the town site or both or where will it be? So it will be incorporated into the public input presentation and then I
think we can add the videos on to the website as well and the airenter. So I'm not putting all of this information on air.mma. you ask because the website just isn't set up to handle
vibrant enough. What? It's not voluumptuous enough to do that. That That's not a word I would The word I would use, but I understand. It's robust, I think, is the word. It's No, it's just formatted for more
textbased things. And so that's why we went with the separate one, but we will cross reference them so that people no matter where you land, you can be redirected to additional information. Can I ask you another question through the chair and through the educating?
Uh these these presentations that we're doing, are they leading up to the final presentation we use at town mayor? Yes. So all of this potentially is incorporated into town meetings presentation, the videos, the whatever else we're working on. Um,
so I'm trying to take I'm trying to take an example of, you know, the presentation you gave the other night was great and the video was great. Um, is that kind of what we'll see at the town meeting? I would think we would need something shorter than that because that was approaching 30 minutes. I didn't time it
exactly. Um, but we started pretty close to 7. And when I was done, I looked at my watch and it was 7:28. So, I would defer to the town manager and the town moderator on that, but my assumption would be that a half an hour
is probably a little long to type. Is there a standard for presentation? Can we ask? Is there a standard for how long we should be shooting for a presentation at Townley?
So, Madam Chair, so I think one of the the things um and I do plan to uh and he's aware to to meet with the to meet with the town moderator. I think I think
for this project um and keep in mind and this is our challenge is is if you go on you know forever um you start to lose town meeting and so forth. I think the expectation on this one I do think conceptually the split approach that we
took in other words the first part of the presentation being about the you know the project and how we got there and the second piece which will further refine about the financial piece. Yeah, I think the presentation I if if we can
get it to 20 minutes 30 at the tops, you know, um that would be fair given um the size and scope of this project. Great. Thank you. Thanks a lot. All right. Okay.
So, what I was trying to get at Robert just cleared it up a little bit. Robert's presentation to the pincom capital is quite different than our presentation to the community or your presentation to the community. Right. So we're gonna have to continue to work on how we blend those for town.
Right. So I gave a much abbreviated version of our community presentation at finan capital planning and then at the community presentation I expanded back out to the fuller one but then I also incorporated the financial slides that
had gone to common capital planning. So I think there'll be some tightening likely on my end on the concept end that will have to happen for town meeting and hopefully as we go through the upcoming public information sessions it will
become clear where we can yeah tighten that back up again. So I I when we tighten it up, I think some of the financial information can be downsized a little bit, but at the capital
um capital meeting, Robert's message for me at the end, and I don't know I don't know if it was done at the the finance meeting because I wasn't there, but when he talked about checking all the boxes, air, we're in great shape, we're in good
financial, Barbara spoke to me. I think that's what people want to know. If they're concerned about the cost, they want to know what it's going to cost them, but they want to know, hey, what do we have left? We the the check the box approach for me, I thought was very good. It was very clear. It was a great
overview. Yes, we we know we're in good shape. We know we have these funds left. We know we have these funds left. This is what these funds. So, I think if we could somehow, maybe not the whole thing, but incorporate that in the message to the public, we're in good shape, air, this is a great time to do this. This is a great investment for the
town. I think that message should get out there. I also think I know it's a senior center. Um, it has great potential in the future, and I'm not saying a community center, but there's great potential for this building. It's a great investment for the town. Um, we
talk about bringing utilities to a new area. That's a great investment for the town and I think promoting that it's a great investment to the town, not just a great investment into the seniors is important for everybody in town to hear. Yeah. Yeah. I agree.
Yeah. You got to cut it. Yeah. And I think and maybe change like investment is good, but I think um asset is a better like word. It's an asset. It's a really great asset because it could potentially be used for, you know, other purposes.
Mhm. Great. Okay. Obviously, we'll have to set some time aside to really work just on that presentation, right? All right. We have the four page booklet um everybody if that's not the right
one. Um that we use. So, uh we've been we're giving those out at the public information session. Uh Katie gave out about 50 or 70 the soccer game last week and we're
hoping to get some of those soccer parents to the Saturday session. Um, and in some cases though, we can give those out at the um, uh, town transfer station. Dan, what is the procedure for getting permission to put stuff to give
stuff out at the transfer station? Um, just reach out to me and and I'll coordinate with Andrew. really they there usually isn't anyone re I I rarely get reached out to for people to do things but um you know as long as you
reach out a few days before it should be fine. When you say reach out is that a call or do you need an email? You can call. Call is fine. Can we reach out right now? I guess I hear you. What the Yeah, if you want to shoot me an email with the
tentative dates, I mean that would be helpful. Then I can let Andrew know. I'd recommend and we can sort of block those off to anybody else. No, no one really reaches out to me. You know, it's rare that I get reach. We just make sure we have somebody commen.
No, that that's a potential we could do it every weekend. So, I guess which week when we're going to do it. He said ask permission to have a representative from the senior senate building committee on the site every weekend between now and October 27th. Then we'll figure out how to staff.
Okay. I mean, I guess I guess we could I don't know if that's feasible, but I guess Well, we've asked permission. You know, give us permission. We can go anytime we want sort of get nobody's there. It's coming. It's coming. We ask for permission to um do the
distribution at every weekend between now and town meeting. I'm going to set up send him an email. Yeah, it it should be fine. You know, I think the one thing we really are concerned with is just the safety of anybody there. You're walking around. So, I want to make sure we have some
safety vests and stuff for you guys, but um you know, it it's really pretty open. Um no one else has been bugging me about going up there. So, um do you do you know how how long you'd be there on a
Saturday or a Sunday? What are the hours during the Patriots? Four hours maybe at the moment. What are the hours that's open? 9 to 7 to 3. Maybe 10 to 10 to what? I don't know. We'll see.
This is going to sound crazy, but there the people that work there probably know that the the bus out. Who would you who should we talk to about what the high times are for people in um No, you're talking to the right person. We we actually did a little
study. It's about 10:00 a.m. to 3 p.m. are the highest trafficked times. Yeah. Yeah. More Saturday or Sunday? Um probably the Sundays were actually more than Saturday. Not a lot more, but a little bit more.
Weather weather convention as well. Yeah. We don't want to go in the rain. So, who's coordinating that? I'll send an email to Yeah. So, maybe if you want to shoot me an email like the Thursday before Ken or
whoever's coordinating and then I can um make sure, you know, I'll let Andrew know this is coming up and uh and you know, we'll we'll accommodate. Well, if anybody wants to some if we need volunteers. So, somebody needs to coordinate who the volunteers
are going to be that are going to go. And it doesn't have to just be us. We could we can ask the friends if they want to do it as well. Yeah. So, what's the target date to start? Was it It's not this weekend, right?
I'm going to ask permission to have every to have permission to use the site with distribution of materials every weekend between now and October 27th getting the permission. Yeah. Then it's going to be up to us how we
staff and somebody has to Yeah. We have to staff in French. Yeah. He's notified in advance. Are you and then we have to get the paperwork. So are you going to coordinate who's going to go? Sure. Okay. So Ken, good job. All right, so not doing enough. I got a good little
man. Yeah. So I think it maybe be best just give me like a weekly email, Ken. You know, by the end of the day, Thursday would be ideal. Then I can, you know, know ahead of time for Andrew. You You probably know the weather by then. If you're Yeah.
Going to skip a Saturday or Sunday. But yeah, it's fine. Yeah. All right. Um, so, uh, we have the four we have three more public information sessions on this Saturday at 10 during the soccer practice. Uh, Wednesday,
October 1st at 10 at the library and Thursday, October 16th at 7 p.m. at the high school auditorium. Um, and um, okay. We also have the website which we're adding to with you know lots of
information. There is social media things happening on Facebook um and the community page and we ask people to try to who are on Facebook to check out face uh the community page and if you see anything out there that looks like
misinformation let's try to correct it so that it doesn't get out of hand like Peron Park did. And we're also working I'm working on a um kind of a press kit and publicity that we can send out to newspapers possible press release and
fact sheet um soon. I was going to ask that question if you don't mind. Thank you very much for bringing it on. I don't see why there's no reason we don't call up right now call up the local newspaper and ask them to come and interview you about the project newspaper.
We want to have a fact sheet. The last time they did, they did an interview that was a lot of incorrect information. We're going to do we're going to put together a fact. Yeah. We're going to put together a fact sheet pen of the information we want them to use
and a press release and then we will let them do it. But we, you know, it didn't work well just using this last time. So, we're going to be a little bit more targeted. Okay. Newspaper. Who's the local newspaper? Well, I get every week for public spirit. public.
The thing is that's fascinating about this public spirit. This is not senior center related. It's still no law in Massachusetts. The public hearings in the state of Massachusetts, but I found the municipal committees need to be advertised in the local news. Where's
Where's the public spirit coming from? I subscribe online. They mail it. I've never seen it. Our coffee. I get it right in my mailbox. I never heard it before. No, me neither. In a newspaper every Friday. We don't really have a local. So the all the community stuff that's going on as far as the committees in
town is still advertised because it's the law. It's the law for hearings. Hearings. Yes. Public hearing. That's what I said. So did you want to reach out to LOL and Fitsburg? Yeah. It's alone by the little son. They're the ones who do.
Okay. Now um according to Betsy Diskin who is treasurer of the friends and married to one Mr. So, their plan is uh they're going to do a postcard similar same size as the one
we have using the same mailing um thing where they you do an indisha and then it's delivered to everybody in town and that's probably going to come out in October and that's going to be a vote yes is kind of their theme. So, they
will have that. It will be two-sided. Uh, vote yes for the air needs a senior center. Vote yes. They're also going to do yard signs. They're ordering 100 yard signs. Um, 18 by 24 and same thing, same
message. Vote yes. And you need two votes. Okay. Then they're also going to have a banner, a 3x10 banner. And we're aware it can't go on town land or anything. So, they're looking into a
location near the um Rotary uh and they can also go to the transfer station. We may take turns with them because they can pass out their uh vote yes um if they make a a flyer or
something similar to this, they can pass those out at the transfer station. We can't we can't do that. Robert is saying he has a quick question, but his hand raiser is not working. Okay, thank you. Um the um the hand function
isn't working. I just wanted to clarify on all of this um all of these materials is somewhere like on the bottom or something. Does it say you know from friends? Okay. From the friends or Yeah, that's just important because everything
you're doing is fine, but just have that disclaimer. So there's always somebody, you know, because the town, as you all know, we can't use public resources to advocate either way. The what you're doing, you can
there's a public information postcard, which does not have any advocacy on it. It just has Yeah. information about what a senior center does and when the public input dates are that says paid for by the air senior center site selection and building committee and then everything the friends are doing to ask that you
know take it on the box paid for by the friends of the air senior perfect yeah anything that's advocacy you can do as long as it's you know it sounds like you got that covered I just wanted to clarify thanks um uh one final thing the friends
are continuing to fund raise because luckily they had raised enough money that they could pay for the um the Coast Guard and the banner and the um uh yard signs. Uh they're going to be at the Newton Street Fair and also at the Harvard Flea Market. Uh and they will
have their own uh booth, but one of the things they're going to do is a drawing. It's not a raffle. It's a drawing and uh you know requested donations and they'll have something like a basket. You know, possibly one that's going to be coffee
and biscuits and stuff. But they thought um if they could put together um one that has a lot of lottery tickets in it. So all different size lottery tickets would be very appealing to people. So, we're tell I'm telling
people if you would like to donate, you know, $10 worth of lottery tickets, whether it be a $10 or two $5 or $10 one, that would be very helpful to us. And they're going to have um I think two of those at Newton Street and two of
them at um at Harbor. Good idea. So, we're looking for people who would contribute. So, it's gonna Betsy disc, you know, but give it to me. So, what are the baskets for if people donate money? Yes, it uh yes, it'll say donations
accepted for this recommended donation. Um, five tickets for six, six tickets for $5 or $1 a piece and no purchases necessary. And some they could like at
the at the uh yard sale if somebody buys $25 worth of stuff they could give them a free ticket, you know, it's not like you're forcing them to buy something. So it's not really a rapper. So it's donations.
Okay. But um so that's their plan. So anyway we can help them to put together their things is good. So, can I ask a question about other fundraising or or reaching out to businesses? Where does that fall or who can do that or because that's a big
that's a big area where So, I think that one's kind of a mixed approach. So, um Robert, do you want to talk about the specific guidelines for our committee
versus what the friends could do? not you on the spot, but no, that's so the the friend um the friends organization or um individuals in their individual capacity, residents,
um there are no uh restrictions. the senior center site committee building committee that that entity because you're officially a public body appointed by the select board uh should not get involved in any I'm talking the
committee as a whole get involved in any fundraising does that makes does that make sense meaning um as a committee you know approaching anybody additionally for some um folks that are on the committee that are public
officials. So, for example, Katie, um Dan Vanwick, and probably um Ken uh Diskin as an elected member of the planning board. Um you can um engage in that activity as
individuals, but you need to file a disclosure uh with the select board's office. It's a specific form that you fill out and it's kept on file that basically indicates what you're going to be doing and that it doesn't propose a conflict
or so forth. So, what the friends are doing, I mean, because friends groups do this every and fundraising is fine. Individuals, uh, like private residents is fine. If you're a public employee or public official, like I mentioned, it's not
that you can't do it, but before you do anything, you want to fill out a a disclosure. Does that help? Should we answer that now, Tim? That you and I have filled it out. Yeah, I I have filled out the disclosure.
Yeah. So, so Robert, I as a not I guess a member of the building committee, but as a resident and I am I do not hold an elected office in town. As long as I don't represent that I'm
speaking for the committee or or access public funds, I can advocate for the building simply because by virtue of being a resident of the town. Correct. Correct. All right. Okay. Um, yeah, I just want
to say, um, Matt, um, Bel Nova, I think, is the chair of the Wilberham Friends, and they've raised a million dollars, and he's been helping us uh uh to design like our our um postcard. He's a
marketing expert and he's offered to train the people who are going to do fundraising, but technically when the friends went to the board um of selecting to get permission to do fundraising, they said they were not going to do fundraising until it had
have been approved at town meeting. So technically, they're not supposed to go out. Now, if people come to us, we can accept donation. We've gotten somebody who said they wanted to donate the commercial kitchen, but uh you know, so
um we can schedule a time when Matt can come in and train people on how to approach businesses and what's the best way to handle it. I I do agree 100%. I think in the meantime before we get there, I think
just as the friends are doing, we could all take a look at who we know and which businesses that would make the most sense for us to approach versus cold calls. I mean, some of them would be, but if there are particular businesses
that you have a relationship with, they that be the people you would want to approach. I think we should be organized about it. um you know in collaboration with the friends so that you know there aren't a bunch of people approaching the same company.
Yeah. And then somebody approaching another one. We probably need to coordinate that. Yeah. Because we don't want somebody to just say, "Oh, I I really go buy I go to the cottage all the time to eat sandwiches. I'll go ask them." When we might have someone who knows somebody that's a
better person to go. So, uh if somebody thinks that they would be a good you know, person to do that. They should talk to their friends first before they go. Yeah. So, I I agree with the final statement
that Errol said that I guess that I didn't realize what happened in the sequence with the select board in fundraising. I I simply do not feel that comfortable until the Palm Committee passes it. I I just don't feel it lands
the right um message. You know, if the town meeting passes it, then you feel strongly that the town is committed, you know, to the project and if you have a better case to talk to businesses about it. Yeah. I think the prep work of who you might
talk to all the prep work we roll it out in earnest after 10. Yeah. Okay. I think the thing that's important now is for us to continue to try to
answer those same questions that Ellen brought up again. Um and just keep engaging with people that we know to get the message out more and more and more. This is it was I think not on a board here. It was interesting that when we
had one of those committee meetings that happened in the capital planning that a member of the capital plane did a little survey a survey on its own and the real answer was that most people in town don't realize that we even have a senior center now. There's a lot of
people that don't even understand we have a present senior center rather than we're trying to build a new senior center. Um, so we we actually have to do a message about the importance of a senior center just that's what this is. I know that. But when we talk to people and we don't have that in front of us,
the importance is the the fact that Tom needs this kind of growth like you said and he's a senior veteran services to the elderly community. I'll get there someday. And that's that's part of the reason that um it's aptly timed that
National Senior Center Month is September and I've been trying to do some social media outreach. Um, I haven't shared all of those posts into the air community page, but they're certainly shared on my page, uh, my the
senior cent's page and any social media efforts that we're doing, you know, getting the word out to a a broader audience. Social media is one way to do that. It's one of many tools. Um, but it will focus not necessarily just on the
building project, but why a senior center is important. and it's good fine. One one more. You just remind me of something. This has to do with the I saw the Facebook post last Friday on the community page. I
think it was that went up regarding the Monday meeting. So, are you going to put one up like tomorrow or Saturday? Yeah. When you do that, could you do me a favor and look at the lower right of the thing? I think
it might have been in yellow. It seemed to be I couldn't see it as clearly. It might have been the date and the time was then highlighted somewhere on the on the on the table. Oh, okay. Yeah. Double check that that's very easy to read. Yeah, great.
I would definitely do that. Uh did anybody else have any other suggestions related to outreach at this time? No, but I think we all have to like so after the Capitol meeting where he reached out to people, I reached out to
people also, but I chose different age brackets and it was surprising. I reached out to a 30-year-old who's been living in there for eight or nine years. He happens to be in public safety in another town, but he like of course because he sees the value because he deals with this in another town, the seniors and what they need. I reached
out to somebody who just recently retired, lives right around the corner from this center but goes to another center because of, you know, just some of the programs, the size. She's only walked in here a few times and she actually volunteers or I explained that
yes, she would vote for she is looking forward to using a new senior center. I reached out to somebody else a different age bracket, same thing and explained. So I think we have to reach out to a different age group and not just focus and I don't think we are just focusing on seniors but I think
we have to try to get other people of you know different um hopefully on Saturday we'll get some soccer parents who like them. We we may get soccer parents. Like I said I handed out 70 of those four page brochures and there were only two people
who drove past me and didn't want one. So 70 of 72 were like, "Oh, thank you. This is great. I'll read it over." So that information is getting out. I would love to see uh volleyball is going on right now. So I'd love to see if we can go to
volleyball and do the same thing as well as a home football game. Where is volleyball? Uh it's youth volleyball, but it's at the high school gym. or when when's the room to go? Uh I haven't looked at their schedule yet.
Following up on public input and connecting the people, I I was very happy to see the crowd partic that crowd the number of residents who came last night. Um I had called a few of them and they did come but I thought we had a
good blend. I I saw some faces I did not recognize. So there were clearly people that were had heard about it somewhere, you know, change it was just at the slight board meeting. They didn't go to the other meetings. Those are great tough meet complicated financial me. But there was a there was a good blend of
people I thought. Um Robert, I'm going to put you on the spot here with a with a question that might not have a clear answer. So is there a policy or procedure that's followed for public input? Because for
example um if people are online you have provided it's working you know you can put the arm up but like I as a person in the audience at the select board can't it would be rude right it's uncomfortable and rude
is there any guidance for like at the last two times we've appeared before the select board there has been a a tendency to not receive public input from people that are there. And I'm just looking for some
clarification on how that's handled because we don't want to waste like we want to be able to balance the narrative of who's against it with who's for it, but we also don't want to waste those people's time if the format isn't
right for accepting the the public input. Do you have any guidance for that? So, quickly, um, a couple things. So first of all uh under under public input which is on the agenda normally um is
open for any topic but the issue of the meeting and public input to large extent is subject to the chair which unfort there can be variations. So in the case of uh last and forgive me last night the
chair said under public input anything that wasn't on the agenda which led to you know when we get to the topics we would you know allow public input. Um I in light of I I will be speaking um with the chair the chair and
I going to talk about um public input moving forward. So what I'm getting at is unfortunately there's no there are best practices and and guidance to that and you know usually for example what I would do is start with whoever's in the
room first actually then go to to Zoom for example. So um we need to um make some improvements on that not just last night's meeting but as you can see every meeting is different. Just real quick
with town meeting however is is actually it's a little clearer in this sense. So the town moderator has the sole authority to run the meeting. And so what that
means is that anybody that wants to address town meeting has to be recognized uh by the moderator. And so um additionally the moderator because if you had no structure so people can't
just come up to the microphone and start talking about their trip to Nevada or what have you is the moderator has the legal authority if you will to sort of focus um the conversation hence the warrant article. So when we when we get to the
senior center project at town meeting of the moderator is very generous in this sense there'll be the presentation we talked about you you know that's important after the presentation then people will have to be um recognized by
the moderator and can ask their questions or their points but it needs to be really focused on on the project and I mean the spirit of town meeting I mean that is the the people's body is to hear um from as many people as possible.
Final point um just because town meeting is different I know many of you are experienced with it and so forth sometimes what will happen is if as the discussion goes on into the night if people keep making like the same points
and so forth the moderator does have the right uh to you know again structure that and so I know that the moderator has been following this very closely and we'll talk so Katie to conclude um on the public input front there's it's all
over the place depending on committees and so forth noted there's some areas for clarity and improvement and then specifically and I'm sure we'll be talking again when we get to town meeting uh for what it's worth um there's one authority which is the
moderator and it's somewhat um somewhat structured thank you I appreciate that can I follow up Robert on a committee concern that I through. So this is a clarification of people who
are not residents and how they would speak. Yeah. Typically when we go to town meeting the professional staff at the beginning of the meeting, I think they're exempted from that requirement. However, we are potentially going to have an owner's
project manager and the architect as potential answers of questions or potential speakers about the budget or process whatever. Will the town meeting have to vote to recognize them unanimously to allow them to speak?
So, great question and just Ken, so just for everybody's benefit. So in air in many towns there's a rule that all residents um have a right to speak at town meeting recognized by the uh moderator. Additionally all town uh
department heads regardless of residency can address the town meeting through the moderator. So I, for example, I don't live in air. Katie doesn't live in air. But we, and what Ken's getting at, the rule has been historically near
non-residents require a unanimous vote of town meeting uh to address the body. Can I'm going to suggest um to the moderator cuz it's ultimately his call to into town meeting given the
importance and size of scope of this project that the OPM and the architect and so forth in in my opinion be treated like department heads and we've done that we have done that in the past. What I'm getting at is, you know, they still
have to be recognized by the moderator, but I think it would be a disservice to the town of Air regardless of where people stand on the issue, to not hear when appropriate from the experts. So I and I and I believe that the the select
board would be supportive of that because we've done that in the past, right, Dan? On other on certain projects because there we have professional experts. Okay. Thank you. And just to so and I'm hopeful that this doesn't happen, but if
on the floor somebody objects to one of our professionals um from out of town speaking, uh I as a resident will object to that objection and urge the moderator to
uh okay it for the you know why it's happened. Oh has it? I have been at airtown meeting where they have attempted to prevent one of the consultants from speaking on the floor. Okay. So, but again, I don't I'm hopeful that that doesn't happen, but just to make
the committee aware that we as residents can make requests of and speak to the body if objections or whatever are happening on the floor. So, yep. Um, can I just make one single point? go
back to um what Linda was saying is that when you and this I tend to forget when we talk to people like whether you know what age well voting people is to is to actually remind them of the
town meeting date and time and maybe to to you know ask please put it on your calendar because um people tend to forget when it is they don't have it on their calendar and they don't go and that's the most important thing is to go and and vote
and ballot as well. And also not the signs are going to say the date. The signs the friend signs will say the date also to add to our public outreach plan. Um, I will be able to use the Roocall
feature, not for advocacy, not the town roocall, but the senior center robocall um to remind people of the dates. I won't be able to put anything about advocacy in, but um via phone.
Don't quote me off the top of my head, but I've got probably 1500 phone numbers or so. Yeah. Uh so I will be able to send a robocall. Yeah. Okay. Then of the emails.
Yeah. Because because typically at town meeting, you know, there's there's people that go all the time and and you know, some people go when they think they, you know, they like to vote on a specific article, but um but we need a
lot more people to Yeah. And we can remind them that we can get transportation, right? Yeah. Um, one other thing I forgot to mention, uh, in addition to the the four dates that we schedule for public information sessions, we're also
hoping to have some, um, whether we hand out things or if we actually do the presentation at churches or other nonprofit groups or even going into a um, a home or somebody who's going to
invite 10 or 15 of their friends. So, um, uh, Carolyn, um, query said she would help organize that. So, she's working on trying to come up with some places to go with. Well, if anybody has any ideas, you can let me or Caroline
know. I think just getting the handouts, even if I'm church, just getting the handouts, I think, because the message is going to start being out there and directing people to the website and the different in the video. So I think even just handing out the handouts would be
important. And then on the um friends, so the October 27th meeting, the Monday, the next meeting is a Tuesday. That would the Sunday at the transfer station would be a perfect for them to hand out their their materials
because it's really the day before and then two days before, right? Remind people to vote. Okay. If they decide to be like this. Good. All right. So, um, since there's no public here, we don't need to do public
input. That brings us to our important and next meeting dates. So, this Saturday, September 20th at 10:00 a.m. here at the senior center is another public information session. um try to
make it accessible for people. Got two during the day and two during the evening. Then uh Wednesday, October 1st, there's a public information session at 10:00 a.m. at the library. Um as well as Saturday, October
4th is the Newton Street Festival with a rain date on the 5th. I am out of town that weekend, so I need the building committee to set up staff and break down the Newton Street Festival. Where's all the stuff? It's what?
Where's the stuff? I'll I'll gather the stuff for everybody at. Um, and as you can see, um, over here, I've got the four easels set up, but I've got them like two and two. So, if you guys don't want to fuss with that mesh screen, you don't have to. it would
just be a matter of figuring out how to appropriately lay those down in case it's a breezy day so we don't have to overengineer it if you don't want to. Um, so I do need people to volunteer to spearhead that. Uh, when do we want to
There's more dates in October, but I can save the rest of those. They're in that email I sent out. Um, when do we want to meet again? A lot. So are most of the meetings going to be about the public outreach and just that. So I'm just trying to get that's the main part of our and then you
know after town meeting provided that it passes then we're going to shift back into a lot of the other stuff but there'll there could be I guess opportunities for utilities updates but mostly the public outreach um in the grant.
the grants. Yeah. So, um sometime in October, early October. Can we do it before the next When's the new street's on the 4th? You said, right? Yeah, that's Saturday. Yep.
Just before that, maybe to double check who's going to work. Yeah, we have a um October 1st at 10. We have a library public information session. Should we do it after that? What about Thursday the 2nd? Would
that work? Thursday. It's two weeks out. Yeah, I'm fine with Wednesday or Thursday. I can do either. 4 p.m. Or do you want to do it the Wednesday night?
Actually, I would prefer Wednesday. Okay. So, Wednesday night, because that's a big Yeah. Okay. So, Wednesday night. So, Wednesday the 1st. Wednesday the 1st. Yeah. Four or six. I'm fine with either either one. We had said we were going to alternate. So,
this it could be a four o'clock one if that works well for everybody. Is that okay? Does that work for you? Um I'll I'll I'll have to wait. It's all depends on my job. It's okay. And then um so can I can I make an offer? So, if we meet on the 1st, how
many is that? Three meetings in October. Well, we need to have something before the um before the town meeting to make sure we're prepared for that, don't we? So, that would Yeah. So, that would be somewhere around the 15th
or right before the week the week right preceding the town meeting. So the what I anticipate would be the largest public input session is in terms of attendance would be Thursday the 16th. Yeah. So the question is whether or not we
want to meet before that or or after that. I would rather meet after to kind of assess how it went. Yeah. And then from there all of our focus on um the um the town meeting
and getting out the vote and getting people. Do we want to meet again on the 20th? I think that's good, Katie. Early that next week because we'll want to be putting together the presentation materials which we got to get into. I don't know, Chuck or whoever
by the end of that week. Yeah. Yeah. October 20th is what day? That's a Monday. Monday. We're thinking about Wednesday the 1st. Is that right? the 1st, the 20th,
then knocked over for like three weeks after that. I got too long. Yeah. Right now. Yeah. So many things can happen. What? So I'd go 17 then the October 7th
or whatever the 14th before the before the final. I'm not available on the seventh, but you guys can serve eight. What about the eight? I can't do the meeting.
Okay. The following, what's the following Monday after the first? On this day is the 13th. It's the 13th. I can't What about um the 14th? What day is that?
Tuesday the 14th. Yeah, I have a planning board meeting. But I can do it during the afternoon. What about four on that day? What time is planning, Gordon? 6:15. I mean, this meeting is an hour and 35
minutes. Uh oh, Robert had to pop off. Um we could try and keep that. It'll be shorter. Yeah. So, if we did if we did it at four o'clock, that would work on the 14th. That wouldn't preclude us from meeting
again on the 20th. Right. Is that funny? Correct. What's the date of the Harvard flea market? The 11th. Yeah. Okay. So, we're doing the 14th. Mhm. At 4 and then the 20th. Is that one at
four or at six? I think that's up to you. up to you guys. Fourth are going to be hard for me, but I you want to do six, I guess. Well, even if it's not, it doesn't even have to be six. It just if four is hard because that means I have to leave my job at 3:30. I usually work till So,
it's just What about five? Let's do five. Yeah, 4:30 or 5. It's like five would be better than four, but it doesn't have to be six, right? So, the 20th of five then. So the 1st at 4, the 14th at 4, and the 20th at
5. Okay. And you're going to tell that one and the OPM. Oh, thank you. Are we anticipating the OPM participating between now and then? They question. So I mean, they're not being paid for
this process right now. Um, you know, John was John came to the meeting last night, right? Right. Um, and the OBM has was on the FIN common capital planning meetings via Zoom, but not on the slide board meeting
last night. So, I I think we could ask them to come if there's something we need them for. But if we're just talking about public outreach, I'm not even sure that we really need them to come, especially since we don't have any money to pay them for now.
The question is, will they come to the town meeting? Uh, yes, because I think both of their proposals included prep up to town meeting and they were filled with that in mind
with the end of the grant coming up. Okay? because they should be able to tell us anything from their experience. It'll be really important to tell median that you do this, you know. I think Yeah, I think I was trying to I was very happy you asked that question
because it appears as a committee we pretty much have been doing this by ourselves since yeah, we settled on the final but our town meeting the way I envision their answers will potentially be regarding cost increases. Mhm. So their experience with the pricing in
the marketplace right now, someone would say, you know, what makes you think you can do it for that, but might be $2 million higher in a year from now. That I think is where the can help us because they're in the they're in the market every all the time with construction parts, right? Yeah.
I I definitely wouldn't attempt to be able to question it like that. Yeah. So that's where we and the architect do and I think it's important that they be the fact that they work for us that is and the state law requires that we have
one in order for them. I think that that would give the town meeting members some comfort in knowing that right we must hire professionals to monitor this so that you know costs don't get out of whack or that the project properly
managed throughout the process etc etc it was so I think in all these public forums you know there will be questions that new questions that come up and I think in in anticipation to the questions you know getting those questions to the
than 30. So they have like a good solid answer for everything. probably one of one of the most important things that happened in this whole sequence was that the last month when we drilled down the OPM and the architect got together and and with Fogy's estimates and we drilled
down to where we are for price that was probably one of the most important things we did maybe totally unappreciated by people but that was a big a big job to get the OPM the architect the estimator's price and all
of us to agree Okay. So, Amy, do you want to talk to them and say that we're expecting that they will have some input to us on what to expect and what how they think we should prepare or? Yeah, I'm um catching up with Brian from
Vertex tomorrow and call me um just to catch up. So, I will let him know that. Okay. Yeah. Yeah. I I agree with, you know, everything we're really saying. I think the committee itself is in a good spot. Um, I think, you know, I'm comfortable where we are with outreach and just
leaning on on the uh professionals when we need them for answers or technical expertise. I I think the committee can can handle, you know, this outreach. And that's very similar to when when I did the storm waters. I had Ty Bond there, but they really didn't do a lot with the outreach. They maybe prepared like a
table here or there or a graphic if I needed it, but but otherwise, you know, we the committee members did most of the work. Yeah, Dan, just to let you know, when we had the public outreach the other night, I thanked you at that meeting and mentioned that you were part of the
estimated, you know, that your team had engineered the water line down the street and that that was a benefit for the town to have you design that and be in a position to help us get it built. That's great. Yeah. Yeah. It's an asset we have and and we should, you know, be
championing that and that how we save some money there and we're doing good. Yeah. Wonderful. Anything else? I just want to say thank you to everybody on this committee for walking through this long journey with together
and we're like, you know, we're so close and we can have a real fun. It is a major milestone that we got it to. Yeah. Yes. considering how this board of selection was at the last time before.
Yes. And I you know I think that having observed what occurred regarding West Hine that eventually was tabled at on the floor um due to potential concerns mostly about contamination and environmental issues on the site.
and then the start of this committee and park having proceeded to a particular spot and then having to be aborted because of the withdrawal of parks and wreck. This is a seminal moment in the in the
life of the town because this is the first time since over seven years that we're actually getting something to the floor at town meeting for the PE. So, it's taken seven years not to get a building built, just to get to the floor
with a proposal for the citizens of the town to vote on. Um, so it's it's it's a terrific moment certainly in my view. Hope so. All right. Can I get a motion? All right. Second.
All right. Um, Dennis, I hi Bonnie. Hi Ellen. I'm Dave. You just want to sit around. Sorry. Hi.
We are journ. All right. Thank you God.