Those of you who are here, today is Monday, August 25th. Uh, and this is a meeting of the senior center site selection and building committee. This meeting will be held in person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please
note that while an option for remote attendance and or participation via Zoom is being provided as a courtesy to the public meeting um the meeting or hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast unless otherwise
required by law. Members of the public with a particular interest in a specific item on this agenda should make plans for in-person versus virtual attendance accordingly. This meeting will be live on Zoom. The public may access the proceedings by joining Zoom meeting ID
375-4146055 or by calling 9292056099. For additional information about remote participation, please contact Cardi Antelis, assistant town manager at atm.mma. us or 978-772-8220 extension 100 prior to meeting. So,
welcome everyone. Um people who are online, can you hear us? Okay. Or uh is the air conditioning providing a lot of feedback? >> Okay, >> I can hear fine. >> Okay, wonderful.
>> I can hear fine. >> Okay, great. Thank you. All right. So, um I call us to order at 4:09 p.m. And um I would like to propose an amendment to the agenda
and that includes we have uh one invoice that requires uh approval. So, can I get a motion? Any other actually revisions? motion that we approve the amend. >> Do we want to specify when we want to
have the invoice discussion? >> Uh why don't we do that after the approval of the minutes? >> Make a motion that we approve the agenda, the amended agenda. >> Second.
>> Since we have split uh folks tonight, we'll have to go around. >> Hi I >> I >> Dan >> I >> chair says I wonderful thank you. Um
okay so that brings us to the approval of the minutes. Um so there are four sets of minutes for everyone to get and let me just pass the other two sets around. There we go. Um, did everyone have a
chance to read those four sets? Uh, I think those Oh, those next. Okay. They are from Thank you. There's one from each month. So, they are May
May 15th, June 5th, uh, July 17th, and is >> August 8th. >> If people have not had a chance to read them, we can table them to the next meeting. But since we are behind, I just
wanted to give us a chance to get caught up. >> Yep. The extra >> You have not had a chance to read them, Ellen? No. Okay. Didn't Ken I think you had said you hadn't had a chance to. Okay. Do we need
to table these again? >> Do we want to approve the first two first couple that were emailed out earlier and then defer the rest of them? >> One page we we looked at before. Right. >> So we have May 15th, we have June 5th,
we have July 17th and August 8th. Will we do this at the next meeting and tell everybody you have to read them so we can do them all at one time? >> Very short. I mean, you're supposed to do this promptly. >> Well, if you have something you want to
do, >> can I make a suggestion that we take this out of order and table it till later in tonight's meeting? If we have time to go over it before we leave tonight, we can do it then. Okay, that's fine. >> Sounds good.
>> Okay. All right, we will table that. Okay, >> that's the correct sequence. >> Um, I think that's fine. But I because you're right, we have some other things to get through. Uh, so the amended item on the agenda is the invoice. Um, and I
can pull that up here. um that just became available today, but I'd like to go ahead and be able to pay that. >> Did we get Was it Did you meet me again? What? I
>> I didn't. It just came today. Um so it's in your packet that's on the table and I'm sharing it. Hopefully everyone can see that. Um this is JNS uh business products. This is the townwide postcard >> um mailer.
So there we go. >> Oh, and we didn't get it. >> I don't see the card. >> All right. >> It's on the screen. >> On the screen. >> It's on the screen. So this is um the 6 and 1 half by 9 postcard. Ellen, thank you so much for all of the work
>> that you um have done on that to get that ready to go. This is the one that will uh we had looked at drafts. Everyone has seen a draft at the last I believe two meetings in a row. Um, this one's got a little bit different color scheme and
some better stock um, photography on it. >> Um, and we'll go to everyone in town and the goal is just to draw attention to the senior center project, but most importantly to let them know when the four main public outreach um,
sessions, yeah, public outreach sessions will be. So, um, so that is from our local printer here in downtown. Um, and that is for $1,9227. And that is for the printing, the mailing, um, sorting and turnover.
>> That goes to about 5,000 homes, uh, every residents in air. And also, we'll have about a hundred extra copies, um, that we can pass out at events. And when would it go out? >> It'll go out hopefully at the end of next week.
>> At the end of next, so just before Labor Day. >> Okay. >> Our first public session is uh the >> pass is at the back and they have the
brief. >> It's a front and back postcard. >> It's a front and back post. >> So what are we looking at? Just I could just run page. So, it's front and back. That's the other page. >> That's the other page. >> Okay. So, keep those together. >> And then how much did you say posting?
>> Um the $1,9227 >> and one over a,000 of that is postage. >> Yeah. >> Yeah. I make a motion that we pay the bill to the >> JNS >> JNS for $1,9227. >> Second that.
>> Any discussion? Um, >> no. Okay. >> Oh, I know. He said he wanted to get the postage paid in advance. The post office funds paid in advance, but can we get that?
>> So, um, so this has to go through the accounts payable process. So, um, they are that is due. We just missed it. It was last Wednesday. >> So, um, but JNF is familiar with that that process. >> She's gonna cook.
um I can work if they >> maybe he thought the friends would pay for everything >> and I told him no that we would pay for this >> and the friends are paying for anything that >> promotes you know right votes right
>> so um anyway >> Katie I'm familiar with that process with the post office >> so who would be paying the postage for this mailing the town or the friends >> the down because it's just anformational one.
>> Okay. Yeah. So, what we would have to do is um they'll tell us it looks like we have the postage amount. We would request a manual check and we have to bring that over to the post office. We can get a check from uh the treasurer's office, excuse me, bring it over to the post
office and they won't accept that bulk mailing until that is in our account. We have a bulk mail permit. So, if you want to just touch base with me tomorrow, I can walk you through that process. >> Absolutely. Thank you, Carl. Thank you, >> Scarlet. >> Okay, so we have a motion on the floor.
>> Seconded. >> Okay, Ken, >> I >> I >> Dan >> I >> chair says I. All right. Wonderful. Okay. Thank you all. That brings us to sort of the meat of tonight's discussion
uh which is a uh discussion of the select board meeting from last week and our next steps. So, uh, as I believe pretty much everybody was here, uh, was there at that meeting, um, select board did hear our presentation, our update
and gave us a tenative conditional, um, approval to to go on the fall meeting, town warrants, contingent upon us having a successful meeting with capital planning and finance. Uh I have reached out to both of the chairs of those
committees and they are working on their dates for September. Did not seem to be a problem to get us um a meeting before the select board would meet again. >> And were they was there some indication that they would prefer a joint meeting
or is it definitive that we would have two separate meetings? >> Uh I didn't ask them for a joint meeting. I I that's felt presumptive of me. So I I didn't if they choose to organize that way then sure great we'd be amable to
that but I did reach out to each one of them individually to their committees. >> All right. >> Do you think we could ask them to make it the sooner the better? >> Um >> I think they I do think that they are aware of the time frame. So, you know,
Chris is the chair of capital planning and he was obviously at the meeting as a member of the select board and then Kurt as the chair of the finance committee was also at that select board meeting. So, they're both aware of the timeline that we're that we're working with. >> And and Kurt,
my my impression from from Kurt's remarks near the end of the meeting was that he saw that meeting as focusing purely on the financials involved >> and that >> your presentation regarding the need for the center and its efficacy and the
number of people that could serve. He it didn't seem like he thought that that would be relevant to the discussion at Pinpoint. >> Right. Right. And so we can take some different documents um a little bit more detail than we took to the last select board meeting to really go through
whatever is interested in. Yeah. >> Yeah. >> All right. This Okay. Um All right. So that's great news. It's fantastic. Um I was excited after that
meeting moves us forward going forward. All right. Um so >> in terms of open >> Katie. >> Oh yes. >> I'm sorry that the RA hand raising feature um isn't um working. Um but at
the appropriate time I just had a few things uh related to this. Also the memo I I sent you. Yep. Go ahead. This is Bridgeten. >> Pardon? >> Go ahead. >> Okay. Um, thank you. Good evening,
everyone. So, I I apologize. I had planned to be down there in person and I had copies. Um, I don't know if you have copies of the memo yet. I >> need some copies. >> It's okay, Katie. I can It came hot off the the press. Um, and I was going to bring it with me. Um, and then I had to
do remote. So anyhow um you will see a memo um which is it's it's designed forformational um purposes. So what I did was I took the liberty of breaking down uh meeting with the finance committee meeting with
the capital planning committee and then um the town meeting and debt exclusion uh ballot election processes. So it's an information memo. It's three pages um in length, but it's designed to put
everybody on the same page, the committee, the the building committee, the capital planning committee, finance, um the select board, uh so that we are all on the same page. Um since the
meeting I've also um talked to um the chair of um FINCOM and capital and the reason being is as somebody mentioned they're absolutely correct in the memo the the finance committee and the capital planning committee both have
very specific um responsibilities and in this process. So in the finance committee case, it's more about the financial dimension of the project as opposed to um the the need and and the
history. It has a lot to do with the financial piece. And um the finance manager and I also met today and we will work with the committee and be at um these meetings to provide um some of the
um information as needed and in same uh with the capital in talking to them and also circling back on the select board the expectation I think they're going to call two separate u meetings is from what I understand which is usually um
the case. So, u in the interest of time, when you get my memo, it's allformational. It also references um information um from the financial policies which are on the town um website. Um sort of spells out uh
everything that um we need to do. So, in the interest of time, Madam Chair, unless there's any questions, um here is a resource. I apologize that I didn't get the memo uh sooner. I just uh finished it late this afternoon.
>> Madam Chair, Robert, could you email that to each committee member? >> Yes, I can do that, too. And I was going to put it on the web page. >> Great. All right. And so, um, I I just printed one copy again. Sorry.
>> No, I have a bunch of copies for you. My apologies. Um, so it does it this memo describes like what the what the charge essentially of each of those two committees are and then um I presume Robert you and I can work together for
um making sure that the presentation you think will meet the needs and it says here that the both committees may submit questions to our committee in advance. So I thought what would be helpful I think taking a a team approach and
having everybody on the same page. I asked the chair of the finance committee and um capital uh if they could submit talk to their members and submit any specific uh questions or information
they would like to see or discuss. So that I envision for both meetings we would give a an overview of the of the project from a financial perspective but to maximize the time and the value of
the meetings if we had what they were looking for in questions in advance um we would be fully prepared. I know that the that the chair of the finance committee is putting that together as we speak. Sure.
>> Is that are those meetings that uh do you think they would expect the architect and or the um OPM to be there? So through the that would be up to um the committee that that's not required
but that would be up to the committee from I don't want to speak out of term but in talking to the chair of the fincom he's looking to set aside um this will be the only item on that meeting agenda and he's looking to set aside up to two hours um for it and I believe
capital is the is similar. So whatever the committee um would like to do or bring in terms of of individuals or material um would be up to you. Um, one thing that you know I certainly
feel deficient in having a full understanding of especi well from either of those committees the extent to which like I think that we are wellversed in the particular finances of this project and how we got to the number and and how
we plan on paying for it. how that how how the total number fits into the overall town budget that there's room within the debt exclusion that we have an adequate tax base that it doesn't over exceed that there's no other larger
capital project that will be negatively affected. I mean, I think that the answers to those questions, um, if you know, I'm assuming they may well ask them, then we have kind of the appropriate response to that or be at
least be prepared to answer them. >> So, to that, that's why um, myself um, and Barbara will be intimately involved with the committee um, with these meetings and the process and I met with her today and you know, through Katie. So in advance of both of these meetings
so we're all on the same page some of those larger questions Dennis that you brought up a is sort of our job but you'll have that information as we're going into in other words um the the cost impact um the debt exclusion
schedule all of that which is sort of >> which is sort of formulaic um for any project of this of this size. It's just the specifics. >> Okay. All right. Thank you, >> Kelly. >> Yep.
>> Robert, should we have an expectation that when we leave those meetings that night, we'll get an endorsement from the committees that they favor the project? >> Yes. Um, so yes, and and I asked um the chair of the
the chair of the fincom, his goal is intent is at the at the conclusion of that meeting to have a recommendation. The same with capital. >> Okay. Thank you. >> Mhm. >> That's pretty. >> All right.
Great. >> Any other questions about the next next steps and I will let the committee know as soon as I hear a date for either one of those those meetings.
>> Should everyone plan to go? >> No. Yeah, I would I would say for sure everyone should plan to go. Um Brian, you have your hand up. >> Yeah, thank you Katie. Just a quick question. This may be for Robert as well based upon the select board meeting um that I listened in on. the structure and
the size of the ask is contingent upon uh funding from the UDAG and the transfer from capital stabilization and does that need approval first before going to capital and fin to show them that we've got support for I think at
this point it's about three three plus million dollars coming from other town sources in order to achieve the the ask and borrow that we're putting forth. Is it okay to go to these two first and then the select board after for their endorsement on that transfer?
>> Um so through the chair to Brian. Yes. So this this would be if you will the order of operations. The committee has already gone to capital um and back in um has gone to capital I think twice and then it the meeting was short of a
formal recommendation because things at that time weren't finalized. So they knew we would be coming back and same um with the finance committee and both um committees um as you had just mentioned as all parties are aware of the capital
stabilization piece and the UDAG piece as part of the total package. >> Right. Thank you very much. >> I guess ideally we would go to capital stabilization before we go to finance, >> right? So that capital stabilization would have
decided to endorse it and endorse it at a certain capital stabilization amount or is that not particularly important? >> Um, I think we're in good shape because I know everybody is aware of what the plan is.
>> Okay. All right. Great. Thank you, Robert. >> Yep. >> Okay. All right. uh >> makes sense to pass this over. >> Uh yeah, so let's um as part of the you know financial preparation for that
meeting um Ken was kind enough to go back through his um and I can put that up here his revised budget. Um so with the idea that we can go to capital
planning and stabilization with um either with both the breakdowns of the hard construction costs and then the details as we've looked before the spreadsheet from the OPM has a lot more of the details of the soft costs and
then breaks them down into the divisions and then you've got it broken down further. I don't know uh I don't know to what degree, but I think having all of this here at our disposal um would be a good idea. So, let me pull that up and
then um >> you can start talking while I'm looking for it. >> Okay. So, the the the point of this breakdown that I did is to show the detail of the construction costs by the sections of work involved. So if
somebody turns out and says to us, you know, homeless gospel claim the building, they've got an idea. And these are the these figures are the figures that Fogerty gave us. As you know, the first time I did this, I took the other two buil buildings that were built by Catlin and summarized them then in an
initial budget. This is based on the last budget that we got from Fogerty and the fact that we had decreased the building somewhat. And so the the first section is just exactly the the breakdown of the construction pieces that it needs to build this building
which leads us through all the different sequences of the construction process including the last three items which are the earthwork and exterior improvements and utilities on site. So if you were to go back to all the the OPM's numbers,
those two but those two items will add up to this exact same number, the 10 million880508. Um, and the next section is basically me summarizing and and just listing exactly what we have talked about and what's on the OPM's budgets as well. The
difference between the OPM and what I'm doing is they're showing those four columns the progress through and it's includes a lot of items that we're not there's lines in there that we're not necessarily using. This is basically the lines that are taken off of our budgets
and put there in in one you know one summary sheet basically. So it has the same exact categories broken down, but instead of us telling them that the building in the site are 10,88508, we can show them individually what each
piece is worth. And you can see basically by going through this, you know, how many pieces there are to build a building. It's a lot. And um so it's a summary of the fogy budgets basically broken down into section by section of of the pieces of
work. And I will email this to the committee as well. >> So the next section is simply the summary of the soft the way we discussed it and the way it came together on you know the last OPM summary budget. And again just a little bit of an
explanation on each line more than just the word architect for instance it goes into a little more depth of what the architectural design fees consist of. So again, it's simply a way I think to give everyone a better idea of the actual description of what what these
pieces are. And then finally, the last two things on the last page we talked about which were the furnishings, equipment and technology. Again, the same exact list of this on the OPN, but just listed in in this particular order and then bracketed together. and then
the ad alternates at the end that we decided on taking and next to the ad alternates I put the estimate even if of the ones that we didn't take so there's a number there that we can see you know the veneer and then a zero because we have not decided to use it and adding it
all up it all comes up to the 15 million 165 170 which is the the total at this point in time um that's kind it's about. So, >> um, have you spoken with Kirk? Because
he told me last week he wanted to reorganize the financial stuff because he found the way that we have been presenting it confusing and he wanted a streamline. This is much better. >> I know that. But I wasn't going to do anything like that until tonight until
we talked about it as a group. I mean, I can't do that. I can't go I don't think I can go out like that. >> Yeah. Okay. I just Yeah. So I think that will be part of um what will be nice about getting the questions their questions in advance >> um and you know everybody processes information a little bit differently. So
how to present that in a way that both provides the amount of detail for people who really want to drill down but also shows the big picture. Um sometimes it takes a couple of different looks, a couple of different documents to communicate that.
I did want to go back actually to the very start very paragraph the second paragraph where I describe what this is based on because this is kind of important. So now basically they're saying it's an approximate this is right at the par approximately a 13,000 pro square foot building on a 3acre lot but
I'm clarifying that the estimates included a professional estimate of the hot women. Read that for me because I changed it. include a professional schematic design estimate of hard construction costs by an Fogerty working for the Arctic Catelyn Associates. Uh if
it's Catelyn Architecture, I think um all hard and soft costs reviewed by the town's OPM vertex employed by the senior center building committee. AV phone security and computer system budgets by Charlie Schultz, town facilities director. >> Right. So I'm trying to clarify where we
got the information so people aren't thinking, wait a minute, did you this all from the committee? you know, the committee has worked with professionals to get these estimates. That's that's that's what that's all about. >> That's great. That's fantastic. >> And Madam Chair,
>> in terms of the and and Brian, I think you might be helpful here. How is the process for deciding if andor when the ad alternates are added or definitively ruled out? I mean, at what
point in the process does that happen? >> Yep. Uh, thanks for the question. So, usually what we find is during the design, development, and construction documents, we identify what the alternates are going to be. And then leading up to where we're going out to bid, we need to prioritize them and put
them in order of what we have for priority, one through, let's say, one through four. Um, and then on bid day, we would receive our bid results from general contractors in which they would have to separate that pricing one through four. We would look at our low
bidder because sometimes uh depending on what alternates you take would change who ultimately is the low bidder. And so we would need to evaluate what those alternates are, have a building committee meeting and vote to accept uh alternates in sequence.
>> Just to follow up on that, Brian, and and with John. So in fact, we may end up with more alternates as we go through the design, development, and final drawings because we may decide that we want to take a look at some other areas we can save money. It's a possibility, I guess. >> Yeah. And also understand that the
alternates are there to hit the budget. So you you may have a bid that's lower than we expected, allow you to take a bunch of the alternates. um they're to help us. As I think Brian Jarvis might have said at the last meeting, the
estimate is in the middle of high and low of what they expect it to be. And these alternates are really designed not we we're not going to pay extra for them. They're there to help us hit the budget. And if the budget if the actual
base budget comes in lower, we can add in more alternates in sequence. As as Brian just said, they go through one through four or five or six. We usually don't want more than about five alternates. It confuses the things a bit, but it'll allow you to to buy in
those if the if the budget comes in lower than expected, you know, the estimates. >> But based on where we are right now, we're saying that we want the generator and the two partitions to not be at alternates, right? We want them to be
included and then we add alternates. one of the >> No, we would still bid them as out alternates. >> You would. Okay. >> You really have to do that in order you have to hit the budget. You don't want to if you come way over the budget, you're not going to get the building. So, we put those alternates in the LA.
Those are all can be bought in at another time a year from now or six months from now or two years from now. But the idea is that we want to make sure we hit that number. So, we're not going to put them in the base bid. We'll have them as alternates. gives us flexibility but we'll put them in order.
If you want the generator first, that's first. You won't decide that till, you know, certainly in the level of um at the end of design development in the construction documents. And Brian can
correct anything I I made up there. >> And chair and I just just to note that the the room both room partitions are in as >> correct. >> Yeah. not not the support structure but the actual partitions themselves. So you
can add them in. You can hang a partition anytime. It doesn't interrupt the operation of the building. So if we don't get it at the base in the base bed, we do own all the structure for it. So all they have to do is come in and put the kit in.
Um, anything else before we move on to public outreach updates? >> Okay, wonderful. Well, like I said before, um, Ellen has been hard at work um, with the rest of the committee, but
mostly it's been Ellen working on this. Um, you get that one. >> You have enough. >> Yep. No, we got we have money. Um, with our public outreach plan. So, Ellen, do you want to go through that one?
>> Okay. Uh, the first thing we're going to put out is the mailing, the postcard mailing. It's a 6.5 by9. It'll go to everyone in town. Um the one question I had for Ken, um I had asked about
getting some slight changes in those renderings that was part of the 3D walk through which you we used two of those. We took two pictures from that. One of the multi-purpose rooms and one of kind of the seating area in front of
the um uh the fireplace. And I didn't know how hard it would be, I don't know if Ryan is still on, to put a few more people in there, particularly in front of the um
uh >> Yeah. >> Yeah. That's actually something I've been working on today. Um and I've been trying to give a little more of a population in that multi-purpose room. So, I will Yeah, I'm I'm working on
that. It takes I'm rendering overnight. It takes multiple hours. So hopefully I'll see what I have in the morning. Might need to do some more stuff, but I can get to you something soon. >> Um and if possible, I'm sorry. If you
could put two people sitting in those chairs in front of the um in front of the fireplace, >> it will definitely >> But u I have to turn these in tomorrow. So, >> okay. All right. Good. All right. Yeah.
Um, so that's going to go out. It's going to the printer tomorrow and, uh, it should be in the mail. And when it's in the mail, it goes out the next day. So, it should be going out by next Friday. Um,
and that is promoting. Um, if you look further down, you'll see we have set up four public information sessions on September 15th in town hall. >> Have this document to share. >> Huh? >> I don't have this document to share. Sorry for people who are online.
>> Oh, sorry. >> It's okay. >> You want me to try to uh send it to you, email it to people? >> Uh, no, that's okay. Just describe what you've got and I'll email this out to everybody. >> We have it. We also have a um a meeting on the 20th of Saturday at 10:00 a.m.
The one at town hall is 700 p.m. and that one is in person only, though we do want to ask Apac to uh videotape it. Uh the 20th at 10:00 a.m. is here at the senior center in person and on Zoom and
that's when the kids are down um on the field playing soccer and hopefully some parents will come. Wednesday, October 1st at 10:00 a.m. at the air library in person and on Zoom and Thursday, October 16th at 7 PM at the high school
auditorium um in person and on Zoom. Uh we could use some help from committee members uh at those meetings and getting people to attend and um uh we might also set up
other sessions around town at churches or at homes or wherever we can uh do that. I think Linda is going to be working on that when she gets back from. So the first thing out will be the um the mailing and that will kind of define
our color scheme which we hope to carry through on the yard signs >> and the friends carry through on the yard signs and their postcard which is kind of a vote yes. Um then um so they will have us another
postcard just for that but they're paying for all that. We have the four page booklet that we've handed out at meetings which has uh descriptions of the building and features and all kinds of information. Those will be handed out
at the um public information sessions and we have enough money already put into the town's postage meter that we can send out uh 2,000 of those to all the seniors in town. So we will we will
do that um probably two three weeks before town meeting. Um we there is a new senior center website um but all it has is the features of the
new building basically. um on social media. Katie is kind of looking at um the COA page on Facebook and also monitoring the air uh community page on Facebook. And it would be good
if committee members could also uh keep up with that. If you see any misinformation or something, speak up and and say so. Um, just want to note with with an eye for um considering an
air community page conversation, if there's five or more of you in the same conversation, that's that's a problem. So, uh, just be mindful of who else on I don't think it will be an issue based on which committee members are and aren't on Facebook, but yeah, and and again,
the idea is that >> it's to provide factual information, not necessarily to sway someone's opinion either way, but yeah. Okay. Sorry. Go ahead. >> Okay. Uh we are doing a video to show the current um air senior center and we
have a young filmmaker who just graduated from Pitchburg State who's uh very whose grandmother recently passed away in in what he felt was an inferior um uh nursing home. So he's he feels he
really wants to champion the cause of uh seniors and uh he seems to be very good. he was recommended by the Devon's um development board for um he's been doing some videos for them about um uh
natural habitat and other things and and they seem to be very high quality. So, we'll be filming this week the next four days um things that are happening here. Um, and that's to be completed by the first
public information session and we also plan to show it at the um at the town meeting. Uh, yard signs, Bonnie's been coordinating that, so I'll let her talk a little bit about that. >> Um, so for yard signs, um, we've chosen,
um, an online vendor called Signs on the Cheap. Um I just got that's what I was doing just before the meeting getting another quote from them. Um for 100 signs um and for shipping and for stakes
it comes out to be um roughly uh where's my total $770. Um it's a little more than what we previously bought, but every time
basically call them, you get a new report, right? Yeah. >> So, it's a little disturbing, but that's okay. Um but it it it is the least expensive alternative. Um so, the question I guess for us and for the for
the friends is basically what do we want the yard sign to say? Um, so that would definitely be something for the friends to decide in their friends meeting versus >> just us. Betsy Betsy Disp has been working on that, >> right? Yeah, she's been working on that.
But I appreciate you including the yard signs as part of the overall public outreach, but that's definitely a friends a friend piece. Yeah. And then in timing, I think we we would probably want to wait until after uh finance, you
know, the meetings that were being held in September, right? >> Right. Yeah. Yeah. >> So, we'll hold we'll hold on that. >> Would that yard sign would that yard sign be multiple colors or is it um two color? So,
>> it's going to be like a kind of a two color maybe with three color. So for right now it's going to kind of look like this. I don't know if you could see that. Okay. >> So it's basically going to same kind of teal blue. >> Hopefully the same teal blue as the
mailer >> as a background. >> White white white lettering >> and um and a little bit of red kind of to >> pop. We don't So the question is we don't want it too wordy. We want it to
stand out. want it to catch people's eye as they drive by. >> Um, >> Bonnie, now you can hold it up in front of you. We were on a different view for the Zoom, >> but that'll be yellow. >> Yeah. >> Yellow so that instead of red so it matches.
>> Yeah. >> Okay. So, that's the draft. You've got you've got you can't see those on the screen. There's markups on there. >> Basically, it looks like it's two color blue and red with a white white background as the base. >> Yeah, this was the teal. It's going to be a teal blue. This was like kind of
the the original actually. >> Do you do you want to put the date for the election on the sign as well, the ballot election, so that people are aware that you're going to have to vote twice? >> Okay. So, here's my take on this. And
I've talked to a couple of people, including my husband. Um, so the ballot, so the most important thing to have on it is basically voting at town meeting on October 27th.
Basically, if it passes, um, >> when >> what >> when it >> when it passes, >> what we can do is we can go around and put stickers on the yard signs and say,
you know, vote yes on ballot question, >> number, whatever, right? Because >> I think if you have the ballot qu the ballot question on the yard sign, it gets too confusing. So, and and we know that the we have a we have we have a means of
putting the sticker that will fit on the date so the date changes on the >> we will have a means to that. It's been done before. >> Okay. >> Yes. Again, >> that will be a friends thing. Yeah, that will be a thing. Yeah. >> And do we have a sense of
how many signs we've won? 100. >> And again, it may well be a French thing, but I think that's something that >> Well, you had quoted for 100 signs, right? You coded for 100. >> 100. >> I think we need like 300. >> We can't the cost of a sign because I
went to the last Friends meeting. And in order to send out a postcard to everyone in town that says vote yes, you know, a town meeting, that's going to be $1,900 and 27 $1927.
at the time they had in their account uh like $2,20. So that only left them with $100. So as you can see the cheap thing is $700. >> So they are they were short like $600,
but they got a donation for half of that. So the they are raping to come up with the cost just to pay for the hundred. >> It's a it's a budget issue, right? We're trying to be cost effective and and stay within
>> the the amount of money we have right now currently in the in the >> in the treasury. >> They're asking all their members to look around and try to find people who will put it in their yards >> and businesses and where we can do it. Uh Betsy has contacted um uh Robert
about the rules of where they can go and everything else like that. So I think we just need to push really hard to get a hundred Dave's gonna wear him back. And just as a little background, I just
written my my graphics for >> Oh, sorry. What was that? >> Yeah, I just wrote my graphics firm to ask them for a price for a 100 signs front and back and see what their cost is. >> They're very, very competitive and I do a lot of work with them. I'll see what
they say and I'll let let you um Katie know so you can distribute it around if I get a number that looks positive. We'll wait and see. >> Yeah. >> Okay. >> Okay. Thank you. Thanks. >> Thank you. >> That's great because the local printer here wanted $10 a month and it
>> our local printer in town was doing the >> $10. Yeah. So going online, it makes it cheaper. We're hoping >> we see if we can get them to put it on the the mobile sign on the fire station that is coming up. >> So that would be and that would be
advocacy and that is a town owned sign. So I don't think it would be >> I presume the town advertises town meeting any town meeting on that sign already, but I don't know that specific like anything relating to advocacy. I
I'll check in on that and >> you can ask community people to come to put some things up so I can ask >> but the group uh the friends are also looking into a banner >> um that would say um vote yes. The
question is that they don't really put them across Main Street or anything. So they're looking for a place where it could go and then that has to go through Robert as well. Um, so >> well, it only goes through Robert if it's on town property. Otherwise, it has
to go through the building commissioner. >> Okay. >> Just for broader people. Yeah. >> Um, okay. So, I'm also going to make some posters based on um the postcard that we can put up in um some grocery store. This would be primarily to
promote the dates for the public information sessions and um hopefully grocery stores are um around town and things like that. So that'll be an 8 and 1 half by 11 poster. Um
we we have some counter display. >> No, sorry. You can print this at 11 by 17. I know is but we can't do that because we can't >> we can print this one. Yes, I can print this this particular postcard which is advertising public input and has no
advocacy in it. We can print that here. We could put that already by 17 and eliminate eliminate >> using the signs. >> I mean, I guess you could. Yeah, sure. >> Okay. >> Yeah. >> Yeah. >> Um, so we have we're also going to put
up some of the four pages >> at and possibly some of the postcards at town hall, the library, grocery stores, and other locations in town. And at the transfer station, Linda is coordinating
handing out information about uh the upcoming um uh public information sessions and then the friends may go back to the transfer station and pass out information about the um uh the vote
guest. So that's what we have done. Anybody else has other ideas on things they think are missed? Let me know >> and this is a very robust plan. So, thank you for really bringing all of these ideas together.
>> We will need some help with people going to public information sess sessions and you know um when we need to pass things out or uh go to the transfer station or anything like that. >> Any questions, comments about public
outreach? Well, it's quiet for tonight. Okay. >> Well, I mean what that I would say that especially for the four that are list I mean the four big ones or five big ones that are listed there that the members of the select board be be emailed individually with invitations to those
mediators. >> I think it's a good idea. Yeah. Yeah. Okay. >> So, well, you said social media on the first page. >> Katie is managing the input to the Facebook CLA. That's the that's the reference on the front, right? The
senior center. Well, so the the town of air has a Facebook page and then the senior center has its own town of air official Facebook page and that's totally separate than what's on this
postcard um is a website I created for um that is just a little bit easier to put the information um up. It could be displayed, I guess, on the town's website, on our existing website, but there's so much other stuff. Okay.
>> Um, this would be just specific with the building information. >> So, a person who is a member of Facebook would go on this page and add comments and positive input. >> Oh, yeah. So, I So, the senior center
operates its own Facebook page. >> I'm talking about this one. The one you referenced? >> Yeah, the Facebook page. Yep. Good. >> Yeah. So, we we put out um at the beginning of each month or as events are coming up, we put out posts for our
events that are going on. Uh monthly, I say, "Hey, the newsletter's available. Click here to go to the town website to view it." Um things like that. And it September is um National Senior Center Month. So in addition to that in September you'll see a lot of um random
did you know these things about senior centers the benefits of a senior center and then um as we transition into October um we'll use kind of that same format to do building information um things as well
>> and then yeah any I don't have a lot of traffic on the Facebook page but when I share the Facebook page into the AR community page which is >> not an official town page then there tends to be more activity about it.
>> Oh thank you. >> I only have one more thing. Uh Dan um Dan Van you you mentioned that you had contacts with the AP pack people because when I tried to reach them they never got back to me. I want to make
sure to see if we can get them to film at the town hall on the 15th. >> Yeah, >> you can put me in touch with them or do you think you would be the better person to ask? >> Yeah, I'll um I'll send you their
contact and I'll reach out to them >> and hopefully we get something back. >> Great. Good. Thank you. All right. Um, we already really talked about the town meeting and election process. Anything else? I don't think we have any
members of the public in terms of public input. Anything else? This is a a really good, productive, and also short meeting for us tonight. All right. >> You want to go through the minutes because I >> Yeah. Does
>> take it out of >> Oh, yeah. Yeah, that's right. We were going to revisit uh I mean if people haven't read them, they're not going to have read them by now, but um >> Bye, John. >> Um >> Okay. >> You waving by or is he asking a question?
>> No. Oh, I thought he was waving goodbye. Um so um >> what do you guys want to do? >> Maybe page. >> Yep. >> Okay.
>> You want to look at >> Yes. >> Yeah. >> You can read the door. And for full disclosure, these are these are my attempt to get us caught up. So they're highly condensed minutes.
>> I think there's much in there. >> I would like to say I want to thank Dennis for his efforts to to keep up. It's been a lot of work. >> It really has. And I know you're also on the um uh
the board for the um Council on Aging and you're doing minutes for them too. If there's anybody on this committee who's not really overloaded with things for the committee, if maybe people could volunteer to do a set of minutes here
and there, that would really help out. um you know >> and we are generating it Zoom is generating AI summaries for it. So it's um that are available they'll be available within like 20
minutes of when we're done with this meeting. So if someone wants to take over the minutes for one month or two months or three months, whatever, however long it is, um then I can forward those summaries and then you
know, if you do it right away, it's pretty easy to remember what what AI messes up and what it doesn't. It doesn't require listening through the recording again. I move that we approve the minutes for
June 5th. >> Was this a Was this an AI generator? >> This was Yep. I I I don't have time to listen back through all of this. >> AI just listen to what? >> Yeah. I find that the place where AI
messes it up is that for our our screen being on the owl, it says in the recording that I said everything because the name of the screen is Katie Petrosi. And so then I have to go back and go >> I didn't Katie didn't say all that. She
wasn't the only person that was speaking in the meeting. Like who said that? And again, if you do it within 24 hours, you can usually remember who said it and I can change the names. Um, but it really does do a good job of providing a concise I mean front and back
is sufficient for our meetings. They don't need to be a transcript. >> Yeah. >> Yes. Most of >> Well, I would volunteer for one month. >> Okay. >> Great. November,
>> October or November. >> Okay. Not September. >> Yeah. September. >> Not September. Yeah. All right. >> I'll second Dennis a motion if you don't see anything. >> Okay. Um then no other discussion. All right.
Ken, how do you vote? >> I Bonnie >> I Dennis >> Hi. >> Ellen I. >> Uh Dan >> I >> chair says I. All right. So we have approved June 5th. Um, if everybody can
read the rest of them before the next meeting, that would be fantastic. Um, and then, um, >> Dennis, can I just give or you have you can sign it and turn it in? Okay. Thank you. >> That's the signature of acceptance line.
Yes, that's I think that is from you as the clerk. >> All right, wonderful. All right, so our next meeting um so our next meeting you wouldn't have
because we were supposed to have met on Thursday uh would bring us to September 4th. um that is likely before either capital planning or income will be scheduled. Do we need to meet again before then or uh
do we want to wait and schedule a time when those meetings have been scheduled? >> I vote to schedule after those meetings after those. Okay. or in between if they depending on how difference between
mencom and capital planning if they're like two weeks apart you should probably meet in between and say this is what happened at >> or this is what happened at >> capital planning depending on which one comes first >> okay
>> I I was funny I had a different thought I thought we might have to meet before any of those meetings so we would kind to review our presentation. We needed any judgment on how we were going to proceed at the meetings. This is
typically what we do in planning. >> I think it would be good to have us all >> given that the the nature of the presentation may may change >> and following up on reading Robert's memo that all the committee members be
on the same page >> in terms of what we are communicating to the committees. >> Okay. So, do we want to meet then on September 4th to >> I can't there I won't I'm going to be in May.
>> All right. Well, we don't we don't have to all be there but um we can tenatively Is there a day one a couple of days either way that would make it so you guys could be there or >> are we back that whatever that Saturday >> of the sixth? Okay. So, we could do
something the week of the 8th then. >> How about How about the 11? >> I can't do the 11. >> I think as Dan I think Fincom's tentative for the 10th, right, for Robert's memo,
>> just so you know. Oh, >> okay. Um, oh, tenative for the 10th. Okay. So, then we would want it to be before then. >> The eth was that Monday? >> Yeah, >> that's a Monday.
>> Monday's a good day for meeting Monday. >> 4 o'clock or 6:00. >> So, we said we were going to alternate. That would make that one a 6 pm meeting. Well, what's the Oh, yeah. We don't care
about their agenda. All right. The eight >> or people think better at 4 p.m. >> Why are we alternating? Are there people that prefer the six? >> Well, when we when we started um there was some public sentiment that
people hoped that we this important project would be meeting at a time when people who are working could attend. I think we have shown over the course of the time that uh there hasn't been a lot of public participation. There's been some over time, but it doesn't hasn't
seem to really matter what time for that. So, um you know, I think >> best for you and Dan, I think. >> Yeah, that's that's >> Well, I'd say too for the meeting, the content of this meeting is really just us reviewing what we're going to
present. So, it's really not you know, >> somethingical that the public would be very interested in. They're going to see it at Bincom anyway, >> right? 4 PM's a little easier for me. I don't know about you, Pan. Is it easier to put it on jacket right on the end of
your day? >> Yeah. Yeah, that's always easier, but I can do either. Yeah. >> Okay. >> So, 4 p.m. Okay. >> 4. >> All right. Wonderful. All right.
>> Do I have a motion to Second. >> All right. >> Which one? >> Ken. >> Hi. >> I Dan. >> I
>> chair says I. We are adjourned at 511