Hello and welcome to the February 10th meeting of the air planning board. This meeting hearing the air planning board will be held in person at the location provided on this notice. Members of the public are welcome to attend this inerson meeting. Please note that while an option for remote attendance andor participation via Zoom is being provided
as a courtesy to the public, the meeting hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast unless otherwise required by law. Members of the public with a particular interest in a specific item on this agenda should make plans for in-person versus virtual
attendance accordingly. This meeting will be live on Zoom. The public may access the proceedings by joining Zoom meeting ID 9787728220 or by calling 9292056099. For additional information about remote participation, please contact Danny
Ruiz, town planner at druisair.mma. us or 9787728220 extension 144 prior to the meeting. All right. First matter of business is to approve the agenda.
Do I have a motion? >> Do I have a second? >> Seconded. >> Any discussion? I just will just make a comment. Uh you'll notice under project plan uh just notice we do have something for project status updates, but we will not be updating Lincoln Hill at this meeting.
We have a special meeting Thursday 6:00 at town hall in the great hall on the third floor. >> Third floor. >> Second floor. >> Second floor. Sorry. The second floor and yes, his office at third floor. Second floor. Great hall. Thursday
evening at 6. We're going to focus on Lincoln Hill. Um that said, can Oh, yes, please. Kathleen. >> I don't understand how like the docs get there, but on the website that's like the planning board minutes and agenda. This meeting is missing but the the the
12 the the 212 meeting is there. >> I >> I don't know how >> I can talk to the clerk's office about that. >> Yeah, cuz I couldn't find a digital agenda. >> Okay. >> Um >> but maybe >> Yeah, that's how I
>> cuz I always go through that page. But maybe I'm doing it wrong. So there's one right here on the upcoming events planning board and >> but that's just the public >> that's that's uh
>> okay wait sorry can you just go back you went >> so just as a quick one so planning board on the upcoming events or you can find it on the calendar >> so if you go there and then the under the related agenda you'll see right there.
>> It's on your left side menu that I went and that's where I had trouble. I had the same problem. >> Yeah. So the website I mean so this on the website we're currently in the transition to the new website working on that. So not every page gets updated
>> right now. We're hoping to transition to the new website by the end of the month but so >> Okay. It's just helpful to walk through that. >> Sorry. >> Okay. Any further deliberation on the agenda hearing? None. Ken, >> yes. >> Kathleen,
>> yes. >> Nathan, >> I. >> Julie, >> yes. >> And the chair votes I. Our first matter of business is the is the continued public hearing for Ryan Park Drive. >> We have an representatives from Marion Park. Looks like the applicant is not
here yet. Um, >> there's a huge freight train. >> Yeah, there is >> that's like blocking a lot of intersections right now. So, >> okay. Um, so you there's a choice. We can table this
and take it up when the applicant gets here, do a 5m minute recess and take it and then just wait until then. Or we can kind of go to the master plan discussion and then come back to Orion Park Drive or move to 14 Washington Street. There's >> Well, you know what? We have people from
14 Washington. So, let's do 14 Washington. >> What's that? That'll bump the other guy up when he shows up in five minutes. >> Well, if he shows up if he shows up. >> If he shows up in five minutes, >> but he'll he'll he will be addressed this evening. He just won't be first. >> Okay.
>> Yeah. So, uh so we're going to turn to the uh 14 Washington Street. So, we have to open Yes. So, I need a a motion to open the public hearing for 14 Washington Street. >> I'll make a motion to open the public hearing for 14 Washington Street. Map 26, parcel 184.
>> Seconded. Any further discussion? Wait a minute. >> We're open to hearing for site plan review and inclusionary bylaw, right? >> It's a major modification of the site plan approval and inclusionary hospital. >> I just wanted to clarify what >> Thank you. >> Yes. >> Subject matter was. Thank you. >> Yes.
>> Ken, how do you vote? >> Hi. >> Kathleen, >> yes. >> Nathan, >> hi. >> Julie, >> yes. >> Chair votes I with public hearing is now open for 14 Washington. Hi. Do you mind? Hello, Lim Hut. And
>> here comes Jill. >> But his go is in here. That's all right. >> Good evening. >> Good evening, everybody. >> Hi. Great. So, before you guys even introduce yourself, I just want to uh going to turn to the town planner to tell us just give us just the highest
level overview of what this is and what we can accomplish. >> All right. Um, so before you is a application for a modification of a site plan approval. In 2022
or 2023, the planning board issued an approval for 14 Washington Street, which originally showed um five residential units with one commercial space. >> Um, no. Um at that point
no work had been done to kind of move forward with the site plan approval. Um a uh this summer the applicant had requested an interpretation on the multifamilies
um if multif family is allowed in the formbbased code. Just multif family. Town council opined that just multif family is allowed within this formbbased code which is uh something uh they uh opined on and um that zoning
determination was given to the applicant. The applicant then came back in with a modification to um uh revise their plans from uh five units with one commercial to eight residential units.
So all eight all residential. Um so as part of this it's a modification of the approval not a full new um site plan review. So what is as part of this application it's kind of a u the
interior is basically what's changing on this and then one portion above the right hand side of the building. Um the there's going to be a second floor added above it. So most of the changes that are occurring are interior to the building. Um
>> the two wings. >> So the so the wing on the left hand side was taken down as part of the um historical commission's um agreement that that left wing was going to be removed. >> That has been done. If you uh you know when you drive by the site, you can see
that the left side has been taken down. Right >> now there's going to be uh on the there's going to be a um new wing added on the lefthand side and then above on the right hand side there's already an existing wing there. There's going to be a second floor added on
above that. >> Great. >> Um and so there's not going to be a commercial uh portion to this project anymore. Um and the this project also takes into account the uh new uh change
in the parking. um the applicant had received a um waiver from the planning board at that time um regarding the parking. They no longer need that waiver. So, it's no longer applicable here. >> They just need four spots, right? >> Uh they Yeah. So, they would just need
uh four spots required on site uh because it's eight units. So, um but they have, I believe, six units here. Uh six uh spaces. >> Five it says. Yeah. Five. >> What? Um >> just reading the document that's all.
>> Okay. Um yes. Oh so that document there on that uh that was one of the comments that actually I made their application came in the description was under the MOD >> when uh the actual application is under
the formbbased code. It's not the mod. >> Um and that was uh clarified with uh the uh with GPR. That was one of the comments and uh that was um discussed early on in the process. Um
and then um yeah, so at that point I I'll turn this over to >> So So what we're going to do tonight is we're going to get the narrative, go through this, take initial questions, but I don't think we don't have any responses from departments to go through any of that. >> Well, so the the um department head comments were sent over to the
applicant. they received them but they have not had uh we re they got them on Friday so they haven't had a chance to review and respond to those as well >> and if I may um for the record limitive I'm an engineer at GBR um you know really the went through the initial
comments they're very minimal from our perspective um I would love to have a chance to kind of go through the ones that I think is worth talking about >> beautiful I said there's probably only two or three really that's worth talking about >> and if the gentleman next to you would have introduced himself My name is Mark
Gallagher from Seal Harbor. >> Seal Harbor. Thank you. >> Mark is the building. >> Hey, welcome Mark. >> Well, thank you. >> Take it away, Limhood. >> So, if you don't mind, we repair a response letter, but as Danny mentioned, we never submitted it because quite short notice,
but we I want to like have a chance to talk about it. >> Could you talk about the the plan first before we get to the responses? >> No, not a problem. because we want to in particular emphasize what I would say for emphasis is what's different from the previous the approved plan what's different that would be where I would
concentrate but give us give us the story no problem uh well to be honest with you the uh the story is that it hasn't changed too much from the approved plan um like Danny said a lot of it is very much work we submitted
floor plan that shows the presidential unit there's some changes to the wings obviously but and number of parking spaces. But more or less, you know, we have parking on the right hand side uh of the sheet and we still providing uh
storm water chambers for the roof runoff as much as we can. Um that's located before it was located in the uh the grass lawn area and that was located under uh one of the driveway space. Um and quite frankly that's that's the bulk
of the change. Not a whole lot on on site plan wise. >> Okay. So, a few things a few things >> you should know that have changed beyond >> Yes, please. >> the engineering um >> as as he indicated or as they spoke
about initially. Um the commercial space has been removed from the spa from it alto together. The building was originally, for those that were not part of the original approval, when we acquired the building, there was, I believe, six units that were supposed to be constructed inside
the building, um, when Calvin previously owned it. Um, they were all going to be affordable units. That's and he had some money from state and federal money, um, which had all expired when we when we purchased it. Um, we were not able to
keep those permits and the prior building inspector at the time ruled that the permits uh the the permits were not legal because you are not allowed to have at that point in time you're not allowed to have residential units on the
first floor which is why we went with commercial space in the first floor um and tried you know obviously to acquire some type of a use but we're one step back from Main Street. >> Excuse me one moment. Hey gentlemen, I'm going to ask if you have a conversation to take it outside because the noise really Thank you. Go ahead, Mark.
>> No, no issues. So, um, when the when the code when the ordinance changed and allowed us obviously to move forward with a different plan more in keeping with what we originally wanted to do, the two build the two units on the lefthand side
on that where we removed the wing um, they were a part of the original approval, >> right? And then the interior of the building, we expanded the use on the first floor, but it's a very deep building. There's not a lot of windows and you know, people don't rent, it's
not really allowed to have, you know, units that don't have windows, you know, for egress purposes, etc. And the wing on the right hand side was not part of the original construction of the building. The ring on the right hand side is a essentially a butler building. It's a steel building with a, you know,
with a metal roof. Um it it's it's got large plland in it. It's really we were originally going to use that and then put the affordable unit that was what was requested for handicap accessibility in our first approval on the right hand side on the first floor. And then we when we when we were able to look at
this and and had more time to look at it, we did expand the use by taking that wing off. not not the not the concrete part of it, not the brick part of it, but to remove the roof part of it and the part that was uh you know a butler
building and go to a more traditional framing and make it a little prouder, right? So that that it was um you know when you go by the building today I I don't know how closely everybody has looked at it but you know
about 3 months ago maybe no five months ago now and we talked about this last week when I was with Danny um somebody had the audacity to to terminate the power to our building. >> Whoa. >> Oh no. Oh it goes further.
And um you know my guys we we store stuff in there. We rent a portion of the building to GPR for their storage of their their stuff. And so it came about in July, late July that my guys said, "Geez, the the overhead doors don't work anymore. They're electric." And I said,
"Well, call GPR because Bruce always repairs the doors. They're very, very old and he has a knack of being able to repair them and find the parts online and you know, he's a magician with that." and it came back that they couldn't get the doors to open anymore. And I thought nothing of it quite honestly. You know, we're in and out of
the building all the time. So, beginning of August comes and September and then I was asked uh for the October Fest, as I am every year, can they put the dumpsters there? Um, but there was a mixup on one of the local landsc landscaping
companies didn't get a spot for October Fest. They called me and said, "Can we use your, you know, the fire station if we clean it up? We'd like to really, you know, make it nice." I said, "Yeah, knock yourself out." So, again, thought nothing of it. We had a meeting there about 3 weeks ago with our architect and
our structural engineer, knowing that we were going to be coming in front of you cuz we'd really like to, you know, this spring get this thing rolling now. And I was walking up to the building and I looked to the ground and there was slate roof on the ground and I was like, it had been a windstorm. We had had the
big, you know, the snowstorm and I was like, "Huh, must have been really windy here." My daughter lives right up the street. >> And I thought, she's always telling me it's windy in there. I don't pay attention. And I went inside the building and the architect was literally in tears. You know, she really has put
her heart and soul into this building. And I'm like, "What's wrong?" And she said, "Somebody vandalized the building." I said, "Really?" And we went through the whole building. They came through. And from what we've been told now by folks at GPR
is that a white van full of um some fellows came sometime the first week of August and descended on the building and worked there for 3 weeks and everybody thought they were our guys and they went in and they essentially tore all of the
copper uh wiring out of the inside of the building 100%. And they beat the living daylights out of the inside of the building. Which >> honestly, we're going to gut the building. So, no harm, no foul, you know.
>> But by all description, they went up on the roof and we had all copper flashing on the parapit walls. >> I remember that. And we had on the dome of the roof on the on the um they had we had a copper dome
um up there and copper all the way around and they spent four days removing the copper from the dome and and and this is the and they swept up after themselves every day because people went over and spoke to them and
they just acted like they own the building. So, um, then obviously for 4 months it's been raining inside the building and when I went in and saw my my machine there, we have a hydro seed there. I thought the hydro seed was leaking
because there was so much water in the building, but we called the police that day and and Danny and I talked about it. I think about a week, a week and a half ago. The police are investigating it, but they probably got away with $200,000 worth of copper inside the building from
what everybody says. over two ton of copper was removed from the building. So, um there's more damage to the building than there ever has been. We we made sure the roof was solid. Uh you know, when we bought it from from Calvin, it was in a lot of disrepair and
the animals were living inside the building and we got somebody to come in and remove the animals and, you know, do all the repairs to it. But, um yeah, that coupa is not going to be able to be salvaged. We're going to have to replace the Koopa. >> That's bad news. Yeah, it's very bad news.
>> Um, and one thing on the Koopa. So, I don't know how that affects your agreement with the historical commission. >> I have no agreement with the historical commission. Anything I'm I'm going to have to get in front of them to have conversation. >> We got to >> There definitely is a >> Calvin had an agreement with them.
>> It goes with the >> It could have. It could have been. >> Yeah, it goes. >> So, we need to we need to go back to them because the copper is all gone. The copper on the entire building is gone. So, um, with the historical commission being involved, how does it affect our process?
>> So, for right now, as as as of this meeting, it's not going to have it's not going to affect the board in in its in kind of what we're doing. Um, in terms of the commission and the agreement
that's in place with the property, um, that's going to have to be dealt with. Uh I don't know what the effects of that are. Um I was reviewing the historical commission's agreement the agreement with the with the property right now and as part of it they're supposed to retain
the um all of the historical um you know portions of the building uh which includes that the the Koopa. I I don't know as of right now I it doesn't affect what we're doing but it there is an effect and I just that needs
to be figured out. Um I' I've already started that process. Um so uh yeah, we'll go from there. >> I was asked about this at the most recent CPC meeting. So there are because it was historical through CPC that the funds >> the funds. Yes.
>> So they're aware that we're having this conversation. I don't think No, no one mentioned anything like this, Mark. So we didn't >> Well, no, no, no. And you wouldn't have known because we didn't know until 10 days ago. and the police are doing their best to figure out who the white van is and who the people were that vandalized
the building um and did so well of masquerading themselves because nobody asked. Um they did steal some tools from the you know trucks that were inside there but again you know they went so far as not only they terminate the power to the building. They had the power company come and remove the service
overhead and then they removed the service from the building. So you know now you have the meter on the outside of the building. It's gone. There's nothing there. Okay, good. >> There are things here beyond us very Yeah, it is. >> It is going to be a process, but nothing
that ties to >> No, it doesn't have anything to do with site plan. But I wanted you to know only because >> you asked what's the difference over the years that we've, you know, been here. So, our plan is to do the eight eight units. I have to get in touch with the historic commission. I don't believe there's any funding remaining because I
they called me probably two years ago and said they were going to return the balance that Calvin had not used to the general fund and when we were all set to go they would see if they could raise funds, you know, to help with the with
the improvements to the building, but they made no guarantees of that. We're not counting on that. Um, you know, this is a different project than it was in 2022 or 2023. Um, now that we have all residential and we don't have that
unknown component and interest rates have started to come down, it makes it a much more affordable project from a development standpoint, you know, to be able to convert this to something that's usable, get the the um affordable unit in play and then, you know, as I said,
we're not really counting on, you know, the funds and we're not going for federal funds on it. It's not on the It's on your historic register. It's not on the National Historic Register, although it should be because it was the prototype, you know, back in the 50s for what was fire stations. I think it was
one of the first. Um, so it would be, you know, and we're trying to retain as much of the character as we possibly can both inside and outside. And that's, you know, less of a struggle now because we're able to, you know, as you can see from the rendering, that right hand side now really, you know, um, makes the
building a lot more prominent and and, uh, a little bit handsome compared to that butler building that's hanging off the right hand side now. So, >> thank you. >> So, you know, I I didn't want to, you know, breeze through here and not let you find out at a later time. I didn't
think that's a really, >> you know, fair when you asked the question. I although it's not a good thing and we're not we're not happy about it at all. I think everybody should know where where it where it's at. >> Well, I've learned something. You know, when I walk by, see something,
look more closely. >> Fact that they were able to get the power company to remove the service from the building. >> Unbelievable. >> Without any kind of notification or verification is just mindboggling to us. >> Okay. So would the next step be to go
let Lim Hut go through the >> Yeah. Do you want to do that Lim Hut? >> Yeah, be fine. >> We'll just go through it quickly. >> Um so the first comment is from the Ber actually. Um I believe she's asking about the 21E. >> Yeah. Can we put up on screen so we know
what we're talking about? >> All right. So first one is >> So we can go by word if >> Yeah. if you if you want to just >> um >> so this is the conservation commission obviously there's no jurisdiction so it
says um as other projects uh the conservation agent uh strongly encourages the applicant uh and board to recommend landscaping to help reduce heat islands effects and use uh energy efficient heating and cooling systems like pumps and rooftop solar um as part
of the project as well as other sustainable um development and low impact development practices. ES that may fit on the site. Um so specifically this is out of our um the jurisdiction. It's just something that they're asking for. But um in terms of the rooftop
solar obviously that is not uh that that doesn't >> you have east west roofs, right? I mean that's no good >> and and because of the agreement well the agreement also wouldn't allow for it either. Landscaping is actually not allowed. There's certain landscaping that's allowed as part of the agreement.
Some of it's not allowed. agreement says that you cannot use landscaping to block the um front of the building. Um uh from the historical portions of it um there's um the energy efficient in the heating
and cooling systems. That one I don't really know. >> Okay. >> Yes. >> It'd be in our best interest. >> Yeah. >> To use heat pumps. >> So I mean that's goes without really >> you have an old snowman in there. >> I wish. No.
>> Um, all right. So, town planner comments, these are mine. Uh, so the application and narrative should be amended for the application is not under the MOD. The application is still under the form base code and the change in the parking requirements is under form base code, not the MBTA overlay district. So,
that was the the narrative and the application will be updated. Um, well, it's more it's more just the narrative. It's not the application. Um, the multif family use is allowed by right within the downtown form base code. Um there is a concern um when vehicles are backing
out of the parking spaces onto Washington Street. Will vehicles backing out of the southernmost parking space to be able to see um traffic coming from Washington Street. So that's this. So that's this parking space right here. So if you're backing out um being able to
see up this road with with all these cars like what the effect of that would be. Yeah, it's I mean there's no landscaping like you said in that area so you can see quite well. We pull our trucks out of there all the time. Okay. >> It's not a big deal. >> Okay.
>> I see a question on that. >> Um I thought there was a prior project where we had to have the like parallel to the road. Why does that not apply here? >> This is a pre it was previously approved that way. They're not a they're not
amending these parking spaces. So that at the time that wasn't required. >> Yeah. I I don't know. Um they're not amending that. That's just something that's already been that way. And I believe that was more of a concern
that was brought up um of the exact reason what I'm saying right now is >> Yeah. Yeah. >> The concern of backing out into Washington Street with people coming out that way. >> Yeah. because I think on projects we have at least recent ones we've
requested that they be parallel. >> Go back to the >> um the other one was the proposed landscape lawn cover show um show off property. Do you have permission from the abuing property owner? And that's that's this area. >> Yeah, that was the agreement with I
believe Calvin at the time when it was uh approved. >> Okay. No, I just >> we asked that that that slope be fixed up the first time around the property. >> Correct. >> Okay. Um and then how will the project be phased? Will the work on the inside
um of the building be done first or the site work around the front? >> The building will be um gutted first we have to then we got it. You got to get everything. You can't do the site work outside really on this tight of a property until the inside is far, you
know, pretty far along. >> Okay. >> And we got a lot of work to do on the floors and it's just kind of a mess. So, >> yeah, that's what I figured. >> Yeah, that's why I >> The site work is on this one will be the last, you know, except for like the sewer and the water that we've already scoped over the last couple of years.
>> Yeah. >> Um and had conversations with the water district and the, you know, sewer as to what exactly they want. So, there's going to be a period of demolition, a period of construction, and then a period of doing the site work to get the finish done.
>> And I guess Danny, for clarification, because typically our site plan approval comes through like a pre-construction meeting. What are you looking for in terms of like a pre-construction meeting for this? Is it when he starts the actual site work, can he work on the building prior to that or >> It's a good one.
>> What do you want to do? Just let us know. I would say before we start the inside of the building. I mean, I know we've we've already kind of had one. We did, >> but I would say some, but you weren't invited. >> Yeah. >> I would like another one just kind of cuz, you know, we'll like construction
schedules and kind of stuff, you know, like we typically do at ours. >> Yeah. >> Just so that >> cuz I know Mike will be more prevalent in the beginning. >> So, I want to make sure that Mike is on board with whatever he was there before we go. And then the later stuff you and
I will deal with, but we'll want a pre-construction meeting with all, you know, with the departments, the board. >> No, we're next door. >> Yeah. >> Um, all right. So, this was the board of health question. Um, has the 21E been done for the property? Um, has the soils
around the facility been tested for PAS? Our understanding is that during the period of time that Calvin before the town sold Calvin the property, they addressed all of the asbestous, they had addressed all of the concerns related to
a 21E, etc. before it was transferred from the town to Calvin. And that's, you know, um our understanding when we bought it from Calvin was it was all the the asbestous was removed. It's got a clean bill of health. Everything was done accordingly. It was all inspected
and the town was provided all the documents. >> I I had this conversation with the um with the uh board of health agent on this and you know I I also have stated at that time >> before we sold it. We the bank would have required.
So >> she just wanted to make sure it was done. But that was only based off of my experience and with them clarifying that >> it addresses it. And as far as >> there's got to be a document here in town hall that >> the asbestous I'm sure there was >> I believe was part of the funds that
they were given by the historic >> commission but I may be wrong. I know that that all of that was done the asbestous part was done during Calvin's ownership the parot walls were rebuilt but prior to that the 21E was done during the town's because they couldn't
convey the property without it. >> Correct. As far as the soil is concerned, we didn't do any soil testing obviously. Um, like I said, chambers were pretty much what was was approved before. We're just trying to recharge as much as we can for a reevelopment project. So,
>> um, >> excuse me, the subservice chambers originally on the plan. >> Yes, correct. >> They moved slightly because I think the the reviewing engineer at the time just wanted them outside of the lawn area and underneath the parking. So, be fair. That's fine.
Um, so from the DPW's perspective, existing flush granite curving does not need to be reset at the driveway. Um, aprons. The curving uh can instead be removed and delivered to the W yard. >> We're all okay with those.
>> Sidewalk and the driveway aprons should be installed per the town standard for a concrete um sidewalk through the driveway with uh curb returns. The plan should be updated accordingly. Um, it appears the roof drainage only enters
the smaller storm tech chamber. It is recommended that the equalization line be provided to connect the chambers. >> Uh, these chambers are open bottom. So, they fill up from the bottom up. So, doesn't make sense to kind of put in. >> There's no equalization. Yes. Yes. Yes, sir.
>> Uh, details call for 4 in HDP uh roof drains while the plan um call for 6 in plan should be revised accordingly. I know this this had come up during our conversation initially as well. >> Um, a cast iron cover should be provided
over the sewer cleanout if one is not already present. >> It's pretty small amount of comments. >> Correct. >> Yeah, I see. >> Yeah. I mean, so remember this is kind of a this is just a modification. >> Oh, I understand. >> So, so a lot of these uh stuff have kind of been ironed out well before this.
Yeah, that's why I want to have a conversation about it because the way I'm looking at this is very much we would love to provide you guys with a response letter like this week with a revised plan and hopefully close for the next meeting. That's really the goal here. >> Is that doable, Danny? >> Yeah. I mean, so um if you if I can get
the okay from all the other department saying that you've addressed all the comments for me, I I mean pulling getting a decision put together is no big deal. The only thing that kind of lingers out there is the historical commission part on that. Um,
which I can work on while we're going. Yep. >> Um, and uh, but I can start working on I can get a decision up and running for this. >> Awesome. >> For the next decision. >> Can you um, Danny, can you send me the contact? >> Yes, actually. I believe >> because I don't know if it's changed
since three years ago. >> Barry, right? >> I'm sorry. Um, >> I I I can talk to Barry after the meeting. >> If you can just give me the contact and phone number or email address and I'll engage them and Yep. >> try to get in to see them as quickly as we can. >> Okay.
>> And just an FYI, I do owe uh a presentation to the um uh affordable housing. >> I I totally forgot about that following our meeting kind of been out of the office doing >> that. I mean that's not as um tied into
like so the the inclusionary housing bylaw is an automatic trigger on this one. So we know one unit is the the that was more of a just an ask from me for the B for that committee to to be able to just to see where what you're proposing. There's no requirement on
that one. Um it's just more of a kind of >> No, we should we should engage them anyway. >> Yeah. Um >> I told you I would. So >> yeah, >> but um Yes. So, um I and I think you have the contact from Alicia as well to figure out where um the timing on that as well, but I wouldn't we wouldn't hold
up this decision with that. >> Perfect. Okay. >> There would be, you know, obviously conditions that we typically put in for inclusionary housing just kind of put in. >> Yeah. >> And again, I believe I asked you this during the preliminary meeting, but obviously that draft decision for the
affordability language will be um I guess sent to Mark for review first. >> Yeah. Yeah. Yeah. Yep. It's We have a kind of like boilerplate language that we use right now that we've been using on all of ours that I can send over to you and you can look at it.
>> Sweet. >> They want us to deed them the unit or do they want to or we are they going to have a monitoring agent to rent the unit? >> Um I I'll go have to go. >> We'll go we go. I just curious how >> Felicia would be able to answer that question better than I.
>> Okay, that's no problem. The best bet is to go through the the do the bylaw, the inclusionary housing bylaw or the zoning bylaw. >> Well, and be careful. >> I'm talking about managing it. That's all. >> It's the management portion. >> The options are typically in there. >> No, it's going to be rental. It's it's a
rental. I think all the whole building is rental. So, it it's that doesn't it's just more of the monitoring and who's going to handle that? That's a question Alicia answers. >> They must have a monitoring agent that they approve, >> I believe. So, yes, we've done it before. So, yeah. I just curious. That's all.
>> Um, all right. >> Okay. So, anything else? So, I open up to board members for their questions or comments. >> So, Nathan goes first. I'm sorry. Nathan raised his hand first.
>> Um, well, first, uh, I'll just make some general comments. It's good to see this progress being made on this building. Um, so I appreciate the application and the modification and also um just personally
I appreciate the multi-bedroom, you know, multi if not all are all units two-bedroom or >> No, this there's a couple that are one bedroom. >> Okay. >> Um the vast majority of two bedrooms. >> So that's um I think that's a benefit to the town. I think previously this was
all onebedroom, >> correct? That's all we were allowed. the uh parking pend right yes so the I think net benefit in my opinion uh question first question I have is on the scope of the modification
there were a handful of special conditions in the initial approval um let me let me back up uh what is the initial approval um time frame when does it when would it
expire and what is the effect of a modification on that time frame? >> So, um the this application was extended by the governor's um extension act. So, it it's extended an an additional >> two years. So,
>> the effects the time frame on that it would have been um April of this year I believe >> April 26 it would have expired. >> Yeah, I think it was April of this year. Um but it it it has been extended um so
uh by the by the act >> beyond April 26. >> Yes. So with this modification it would be um it would be uh from the point that this new modification goes in from that date. It would start from that date.
>> But everything that was approved that isn't modified. Will that still be a force? >> Yeah. So the way it would work is the original decision I will whatever special conditions that are in there that still apply will get carried over into the new decision. Um the
>> looking yeah where that's what yeah where they apply. So the when I looked at the original decision a lot of the special conditions are a lot of our general conditions now. >> Okay. >> Um so some of them are different but yeah >> um I just don't want to rehash the
special conditions we went through. um and and just know that they're going to carry forward. >> Yeah. So, just on that one, the special conditions that are set in this in this decision are what we call our general conditions. Now,
>> there were some >> there are there's like a couple of them that wouldn't apply under our general conditions. We would just carry those right over. >> Okay. Um the let's see I guess uh the to what extent
well we can get into what our role is in covering the uh you know basically we generally don't get involved in what's inside the building and I'm curious also what we would have any say over for the as the um the right side is
increasing in height. Um I don't know if there's anything for us to comment on on that. >> It's in terms of whether or not the board likes that. >> Oh, just I mean I don't think there's any like bylaw that governs what we do
or do not do as far as >> No, no, no, no. I mean you guys can discuss it. There's no there's nothing that says um the board can't discuss that. >> Okay. Thank you. >> Thank you, Nathan. Ken, >> I'm agreeing with Nathan and thanks M
for coming in and making these changes. I think all of us are anxious to get this job done. So, anything you can do would be a big deal. But to make eight units out of what was five units is a big improvement for downtown. Um I mean I I mean there really isn't much to look
at here. I'm usually have a lot of questions, but not this time. Obviously, not this time. Um, >> I'm sure we'll get us on next. >> I think it's cute the way you've got some, you know, the treatment of the the stamp concrete in front. I think some nice >> touches that you put in there, which is a big deal. Um, you can do what you
you're doing what you can with like plantings, minimum amount of plantings, you know, a couple of things here and there. Do we have any place that shows us we do control exterior lighting? Do we do have some lighting on the building that complies with the dark sky
requirements? Anything like that? In other words, we can't put a light on the building that shines up the wrong way, >> you know? No, we we mean >> we don't we do have a we do control the lighting. >> We have carriage we we have um carriage lights that are historic. >> That's be a question. Yeah.
>> That are on that are on the buildings. >> They're they're supposed to >> three of them remain. They're supposed to remain as part of the agreement, but near entrances and things like that. You're typically going to have >> you have to buy you have to by code >> every every entrance in and out of a building. >> What I'm saying is that lighting be
careful. It has to comply with us. >> Yeah. >> Dark compliance. >> Yeah. >> Cuz we've had almost >> I mean that that's a easily enforceable like if they were to install that building commission you should submit the lighting. Submit the lighting as though it's part of the lighting requirement. >> Would it be agreed?
>> There's not going to be any site lighting but there's going to be building lighting. >> You can >> submit a fixture I think. >> Yeah. It has to be hooded. Okay. Well, what I was going to ask is that not remembering what was approved under the original permit. >> There wasn't that wasn't a portion of it.
>> It wasn't in there. >> Agreeable to have it as a >> You can do it now. It's a standard practice anymore, >> right? Okay. >> Yeah. >> I mean, it's not a um almost every zoning ordinance requires >> you can condition we can condition it that it uh you know the the building commissioner just determines that it
doesn't >> we have the requirement. Yeah, >> that's all that's all I had. Thank you. >> Anyone else in the board? >> One more, Mr. Chair. >> One more. Go for it. Nathan, >> can you confirm that the footprint what was approved is the footprint changing
at all? Is it particularly is the footprint increasing? >> We didn't increase the footprint. >> Okay. >> At all. >> From what? From the approved a few years ago? >> No. Thank you. Uh I'd like to open up to public discussion from the room first.
Yes, sir. If you would come up. Could we pull a chair up for the Oh, right there. There's >> right next to me if he's good. >> Okay. If you give your name and address first, sir. Uh Charles Hansen, 18 Washington Street. >> Welcome, Charles. >> Thank you. Obviously, I'm right next to the right.
>> And it looks like there's going to be it's not going to decrease in size, right? You said >> it's not going to increase in size, >> right? I know. It means it's going to be a big wall against my property. That's two stories tall.
Um, so I guess it do does it does it does it does it come down to that it sucks for me for living there because nobody else I think anybody would want their property with another twotory wall next to them. Um, so it the
way you phrase that is not how I would phrase it. I and I understand where you're coming from. The zoning allows >> I know I know I came the last time I came here I I was surprised that the commercial zone went right up to my property. >> Yeah. The formbbased code allows for
that. And so there's there's >> it's not it's it's not a I don't know how to put it. It's it's not that how you stated it, but that is allowed. >> So are there there windows on that side? >> Yeah, there are windows on that side,
>> I believe. So, >> um the um the second floor isn't all the way out. >> It doesn't take up the entire area on the second floor. >> Roof deck.
>> Roof deck. So, it's set back. But on the first floor, there are windows because there are um there's egress requirements in the bedrooms and there are bedrooms in the in the uh along there. There's not much I can do because
>> um so what I can say is the board could um discuss maybe a some sort of a visual buffer at least along the property line. Maybe plantings, a fence. >> I think there is a fence there currently. >> He has he has plantings on his side. >> I have lots of plantings.
>> Yeah. I I would not disturb his plantings. Okay. Because planting, >> but are are you're taking down that wall, right? >> I am going to lower the wall. It's it's a concrete about 6, right? >> So, we're going to cut it down and we're going to put a a framed wall in this
place, >> right? >> They're trying to make it look a little bit better than it does today. >> Well, it looks terrible, but >> I agree with you. I agree with you. Suck on that, too. >> Yeah. So, there is existing plantings. >> Oh, yeah. I have >> Yeah, he is a significant plant. Yeah.
And when you talk about the car, >> yes, there were my trees are right there. They will not be able to see that easily. >> Cars coming down because I had trouble myself. >> You know, you have a we have a fence there. I don't you know, >> there's a chain link fence right there.
>> Would you feel more comfortable if we put up a a uh stockade fence down that side for you? Um, I >> mean, we obviously have to work together because, right, there's not a lot of room there, >> right? That's what I'm I know because even if you want to do something on the
outside, you might not end up on my property, >> right? To clad it. Yeah. >> Right. So, we have to we >> once we do that side, I you know, I would not be adverse to putting up a >> some kind of a tasteful stockade fence down that side if you'd like. >> Maybe some additional screening. We can
we can talk about I mean the big thing is just that now I've got two stories next to my my house >> and there's no there's no buffer >> your driveway is there right >> right my my driveway is there >> I saw you shoveling the other day
>> that's what I do >> I guess that is a question for the board if if they were to if they were to choose to take down some of the planting um put up a new new fence >> well I'm not taking down the plant >> you don't have to PL they're not that they're not intertwined at all the fence
is very old >> the fence yeah the fence is on >> is this a special condition thing or an informal agreement between these two parties thing >> I think it should be on the site plan >> you can't require it >> well >> no you don't have to require but I think it should be on the site plan >> if they agree to it then we can make it a special condition
>> to clarify I'm I'm I'm asking a very hypothetical question it was more if they do decide to do it we would probably notify Danny um see whether or not that is can be done as a you know field change or administrative change. She doesn't have to come back at the
report but would be a nice to have that option. >> We could write in a condition that says that the applicant's going to work with the neighbor on figuring out what you know the buffer for that. >> Okay. >> Is that fair? >> Yeah. >> Yeah. I I would want the chain link fence gone if I was you.
>> Well, that's not the >> Somebody removed the chain link fence in the back. >> Two stories that's right next >> Yeah. I I get the two stories. >> I hear you. >> Yeah. >> Try to do what we can. That's all. >> Yep. >> If you want to buy my property, that's >> another thing.
>> We can add any more units. >> Yeah, you could add more units and parking. You have any more questions or comments? >> No, that's it. Thank you. >> All right. Well, thank you. Thank you. >> Anyone else inside? Yeah. Uh, so first
Thank you. Go bang and then Hi, >> how are you? >> Thank you. Julian Goang, 34 Grten Harvard Road. Uh, also thinking of the neighbors during the construction process. I don't know how long this one will take, but will there be
a plan ahead of time with the DPW and the developers to have appropriate parking for vehicles and construction equipment during that time because any blocking of Washington Street would be extremely intrusive, especially for
school buses, major traffic, community uh not community, commuter time, all of that. So, in advance, will you know what the parking situation is going to be for vehicles, developers vehicles, trucks, all those things? >> That's a great question.
>> We could put it in. >> Yeah. So, you know, we're I don't want to speak for the Moore family, but I mean, we do a lot of work with the Moors. Um Calvin, >> you park down by the hardware store. >> We could do that. Yeah. Subway. Um I'm
not sure it's any better down there. >> No. >> And no. um you know they own the building that's in front of us and all that parking >> right >> and I and I don't believe you know during the time that we're going to be working you know from 7 to 3 or 7 to 4 in the afternoon and they also own the
parking across the street I'm sure I can talk to CJ and try to work something out that's beneficial I would agree you know we're not going to have a lot of heavy equipment here there's no space >> even if you have multiple vehicles for one flooring framing yeah no I agree with you 100% it's a very tight site
it's going to need to be managed correctly. But I would agree that um we'll work something out with CJ to make sure that we don't interfere. We don't want to have the police there and we obviously don't want to be problem. >> Cool. Thank you. >> That's a good question. >> Thank you.
>> Thank you. >> The gentleman in the uh >> blue vest. >> Thank you. >> If you give us your your name and address, sir. uh Ever Denny and uh we own uh 11 Pleasant Street which is
directly behind um the fire station. Nice to meet you. >> And um our question's u um on the back side of the building. >> Could you could you sit up closer to the table so the bike can pick you up? >> A little bit of both. Come have a little
closer, but we'll leave it. Um, I was curious as to what your plan was for the back side of the building and um, in particular, it looks like there's a um, a doorway on the first floor uh, which is a I'm guessing a
means of egress. >> It is. >> It is. And, um, so that will give you when when you ex Well, that will be I don't think it'll be one that'll be used by the tenants a whole lot. >> Not exactly. >> Yeah. And um so when you come out of
there, what are you planning on doing? Any anything on the backside? >> Can I ask you a question? >> Yeah. >> Did you remove the fence? >> What fence? >> So you're directly behind us in the >> I'm right along here, >> right? So you're here in the large tenement building. >> Yep. >> The older one.
>> Yep. >> That's got boards in the windows. Okay. All right. So no, somebody removed the fence over the last two years since we've been here or three years. Uh there was a a chainlink fence that ran across the whole back of the property and it's
been removed. So to answer your question, we have about I think about four or five feet behind the building um where the fence originally was. And um when we were talking earlier about drainage um
the engineer that did the original design that was um has since deceased that was at the at the firm. They they we were actually going to put all the drainage behind the building along that area which um this is a much better
design where it is today. But there was a fence there. Um and and the purpose of that is simply eress. It's an emergency egress out of the back of the building. >> So they would they would I would assume if it was an emergency they would come to the left and towards the parking lot
that's adjacent to them. >> So I'm saying they're going to come down here. >> I agree. I can't. >> Yeah. >> I I was just first of all we did not move the fence. >> Oh no. I was just curious. I not that I had an issue. >> I thought it was an ugly fence in the So
is the initial question just Excuse me. So is the I'm your initial question is what what they're going to >> they're going to go when they eress. >> Okay. >> So they come out of the emergency eress. I said they would come up behind the building and go to the left towards uh the you know towards Main Street. That
would make the most amount of sense because you'd want to get away from the building, >> right? >> Or any of the buildings there if you were going to be going >> or you cut through our yard and go to Pleasant. >> I think that's right here. >> That's that's the Yeah. No,
>> it's for this unit. That's your second means of egress is a slider door to leave that. >> One of the reasons why I'm asking >> there's only one means of >> one of the reasons why I'm asking is because if you look at the drawings, it looks like there's only 2 ft of setback
to the property line. And I, you know, I I don't really have a problem with it. It's just that I I don't I would prefer not to have a fence back there. I I don't >> and and um because >> um I and I think it would be difficult for anybody trying to get out of that
building to only have a two foot. So I mean there there is not really a way to to uh >> if there is a fence there which apparently there was I don't even remember there being a fence there. And if it was I'm sure it was ugly because it's been there for a long time. >> It has been. And
>> we're renovating uh we're doing the same thing on the back side of of uh this property. We're renovating what >> your building. >> Yeah. This 13 building is being, you know, has got rehabbed. Uh we're going through that process right now. And so it would be if you were to put a fence
there, I don't think you'd be able to get out of the back. There would be it would sort of obstruct your means of egress. That's issue number one. And again, I don't I don't as long as there's not going to be a fence, I don't think it's a problem. So >> yeah, I don't think they're proposing
any fences back. >> Okay. So um and then the other problem is it's more of a historical problem that is really not related to the um construction
um is if you look at the drawing C4 on the C4 or A4 4 >> on the site plan. On the site plan, >> it does say C. >> It says C4. >> Okay. >> I think it's the first or first or
second page. >> It's it's the site plan with parking. >> Yep. Okay. >> So, um if you could push it up a little bit. >> Yeah. So, a very big problem for uh if I if I could. >> Yep.
>> Um so, this right here is actually a porch and um as you can imagine this gets the having this dumpster here has been just
an unbelievable nightmare for now you have the convergence of three buildings where the dumpster is right at the convergence of three buildings and now your tenant whoever is going to be in this building right here their window is going to be looking out at it
>> Kevin that's not his property that's not his property that's the adjoining property Yeah. So, this property, this is off property. This there's >> but this is part of the building, right? >> Yes. But there's going to be a window right here. >> There's nothing we can really do about that.
>> Well, then one of my questions was, have you talked with with anybody about that dumpster being there? >> Okay. Cuz it's going to be it's in the summertime it really means. >> So, um and I I realize maybe there's
nothing you can do about it. I'm just saying that's just Have you ever met CK >> more? >> Uh, more than >> I have uh a while ago, but not >> He's a very reasonable guy. >> So, >> yeah. >> Um, have you ever asked about moving that?
No. >> Um, I think that was really uh the main um Are you going to need to access our property to to do any of the work back here? >> I don't think so. >> Okay. Well, if you do, just let us know. >> We will. >> Yeah, absolutely. So,
>> yeah, >> those are my questions. >> Do you have any questions? >> That's not a problem. >> I guess before you leave. >> Okay. Thank you. >> That was >> Anyone else in the room? >> Nope. Uh, let's turn to the Zoom. Anyone
on Zoom wish to make a comment? >> Is that our Rachel or a different Rachel? That's >> res. Anyone on Zoom uh wish to comment or have questions? This looks like Pauline has a hand off.
>> I do. And Mr. Chair, I'll be very >> I'm sorry. I'll be very quick. I may have missed this. Has the developer um complied with anything mass historic wanted? If I understood
what you were just discussing, I think that's still up in the air. >> Yes. Uh so there is a historical agreement um that is recorded with the property. Um that is something that still needs to be addressed. Um, as part of that agreement, I know there's things
that certain things that need to be retained um because of the historical value like the front of the building, the the garage doors, um the Koopas, there's there's certain items that all need to be retained. Um but the based on the conversation that we had earlier,
there may be some question about the Koopas um on whether or not they have they can they need to be fully replaced. So that'll be dealt with um through the historical commission and that and the agreement. I don't know how that gets affected, but it shouldn't affect site
plan. >> Thank you, Danny. I I was concerned because I saw nothing from the historical commission in the packet that was online. So, that's why I asked. I do want to say to Seal Harbor. I think
you're the fifth or sixth sixth attempted developer of this site. I wish you well. I like that you want it to be all of uh residential. I understand from what I'm listening tonight, it's one
affordable unit out of eight. Is that correct? >> That's correct. >> Yes. >> So, I'm going to plead with you. Make it two. >> You can't do that. >> Okay. Just give it some thought. Make it
two. All right. We need this in air more than you could know and well maybe more than you do know. Um and then one last question for Danny. How your your the planning board your planning board
response was this does not comply with the MBTA overlay district. >> That's not what he said. >> No. No. So um I can clarify that the application so in their narrative they
stated that it's um that the zoning change occurred under the MBTA overlay district that was yeah it was the zoning change um there the only zoning change that occurred was the parking occurred in the formbbased code and the the
opinion from town council was that uh multif family alone is allowed within the form based code. So I just wanted them to amend their their narrative. >> So with all due respect, that was not clear in what I read today. So let me
ask you this and maybe you can amend your uh report. Will this project comply with the MBTA overlay district bylaw that we approved?
>> It's not applying under that. though it's >> so it has nothing to do with it. >> Correct. That's that's why I was making that note. >> That's unfortunate because wouldn't it be nice if it did? >> Well, ju just the same.
>> So, just so you know, um it it basically will do very much the same thing >> in a >> you know what closer to icon. >> Yeah. Because it does basically the exact same effect. >> Same effect. >> So, it does the same effect. Yep. >> Yep.
I'll just leave that out there because I don't have a whole lot of comfort in that. But thank you for answering my questions. >> Okay, Nathan. >> Um, does the eight units on this lot size
equal or greater to than 15 units per acre? So the form based code it's it's >> No, I'm just asking that as far as >> Yeah, there it would be the exact same thing because the based code calculation is the MBTA calculation. >> Yeah, it is it's pretty dense. I mean
this this is about as dense as you can get. >> Yeah, it's it's I I actually don't know what the actual calculations. >> One one another quick comment which is I appreciate the um the self-government that's going on the the back and forth.
Uh it really uh there's there's tools and jurisdictions the planning board has but projects uh I would just encourage this applicant and all applicants to um communicate with your neighbors.
>> Thank you. I'm gonna introduce >> you mind. I'm sorry. >> No, no, you have the floor. >> I don't know if he has my email, but it is CPC that you would talk to first about the Koopa and that would be me. >> That's true.
>> Our next meeting is March 4th. So, if you and I can be just emailing >> um >> I just don't know Danny if we had sometimes >> I believe I have your email. I I can >> Yeah, I can always get you in contact with with their job too, >> but I can get get us started before that
meeting and and >> Did I speak to you? Were you the contact person three years ago? >> I was there. I usually try not to be the contact person. >> Well, so there's there's there's two different
>> the CPC, which is what she's has the money. That's where the money's coming from. And then the the historical commission is the one who actually put together the agreement. >> But I think I talked to the CPC three years ago. Yes. They did call me about releasing the funds. Yes.
>> About you last month. But I will but also I was in touch with Barry out back. So historical is aware, but he's saying come talk to CPC first and you will get historical through there anyway because he's at that board meeting as well. >> So the CPC is on March 4th. >> March 4th. Y >> and I can get on the agenda >> and Barry will be there too and
historical. >> And Barry is part of historical. Yes. Okay. Got it. That should cross a lot of things all at once for you. >> We'll reach out to you after the meeting to kind of coordinate. >> Sound good. >> Thank you. >> Good. We all good. >> Anyone else on >> anyone else? >> I think we're good. I think uh we need a motion for continuence, right?
>> Yes. Um yes, a motion to continue. And our next meeting is February 24th. >> So, I'd like to make a motion to continue the public hearing for 14 Washington Street major modification of site plan approval inclusionary housing bylaw for February >> 24th.
>> 24th. Can I ask a question? >> Yes, sir. >> Okay. When is your meeting after February 24th? >> I have surgery on February 24th. Oh, God. Um, no. It's once a month, so it's not the end of the world, but >> Well, um Oh, yeah. You're right. Uh,
well, no. >> It's okay. >> Yeah. No, you're right. You're right. March 10th. >> March. I I don't have to be here. >> Oh, yeah. You you I just >> I would just get you the decision. >> No. When I do the surgery, I can't talk for a day or two. So, yeah. >> Yeah. I'll get you. My wife's very happy, but not many other people.
>> I can get you the decision ahead of time so that you have all that. >> February 24th. Okay. >> We're good with that. >> I need a second. Seconded. Uh, any further discussion? Hearing none. Ken? >> Yes. >> Kathleen? >> Yes. >> Nathan? >> Hi. >> Julie? >> Yes.
>> Chair votes eye. >> Thank you, gentlemen. >> Thanks for your time. >> Thanks. >> Thank you. >> Next up is we have the continued public hearing for Orion Park Drive with the representatives. Hi, >> old friends. Sorry.
>> Well, I would I I kind of guessed. >> Good evening, board members. Thank you for uh seeing us tonight. Uh Sean Malone has had a procedure tomorrow. So, he's our engineer who's unable to make it.
But I think we accomplished a lot in the last 24 hours with Danny who's been very helpful. So, Um, >> I can. >> So, what I'm gonna do, Joe, is gonna ask Danny just to set up for us where we are and what we can get finished or accomplish this. No, that's okay. No,
no. U Joe, my son, Michael. >> Hey, Michael. Hi, Joe. >> Um, so at the last meeting, we had continued so that >> gentlemen, can you take that outside, please? Thank you. >> Go ahead. >> So, at the last meeting, we had um continued so that the applicant could uh
respond to comments and revise plans. the applicant did submit revised comments uh uh revised plans with along with uh responses to comments. Great. >> Those comments were addressed and um the uh DBW had a second follow-up um letter
um which was sent over to the applicant as well. Um out of that there were two comments that kind of were um the the two typ ticket items that were kind of still up in the air to figure out. Okay. which the board um should have right in
front of them after this document on the next um page. Yep. Right there. So, >> which page is >> um right after Keep going. >> Oh, right. Uh after the That's the DPW. There you go. >> This one. It's a uh Sean from Shawn
Malone. >> Yeah. So, I'm going to pull up that um that email right now. And so basically there were two comments that um were needed to be addressed. The applicant did address the first one. The second one was another one which was
regarding a um a um >> utility >> uh retaining wall. Um regarding the retaining walls um those were the last two that were kind of open. Um on the retaining wall the issue was um whether or not I don't know why it's not
opening. Let me try that again. um whether or not the uh retaining wall should be within the right of way. And the question was, could it be pushed off site onto that um lot one? Um and the
the reasoning behind that was the uh applicant does not own lot one. This one, which is up here up on the um >> Excuse me, Danny, that's lot two. Just >> lot. Yep. Sorry. Lot two. Um, right up here there's a retaining wall that's
that's proposed right here. This um uh there was no uh no um the retaining wall couldn't be put on the property because uh the applicants did not own it and that there was a proposed uh storm water basin being looked at by the owners of
those property in that area. Um so they reached out to me. I had spoken with Matt about this and we had talked gone back and forth about um whether or not um the retaining wall um should be on there or kind of how we would be able to >> Hey guys. Hey.
>> Thank you. >> Um basically how would we would handle the retaining wall because typically what would happen is if the town approved the road we would take ownership of Oh, we can't close doors. We can't close. Oh, good.
>> And I told everyone they are welcome to open the door if they would like to come in and I have been told that is okay. >> Okay. As long as it's not fully shut. Yes. >> And open to the public. >> We are open. >> Um so the retaining wall was the discussion was whether or not you know
the town would want to take ownership. They did the town would not want to take ownership of it. So we had discussed several options of you know um the owners of lot five and four retaining ownership and maintenance of it that gets muddy and and so what ended up happening was the applicants had
proposed removing the the retaining wall having it graded all the way to the property line so that it would work and that was also something Matt had brought up. So both parties kind of came together and approved um had you know come to that uh decision um and so now
Matt is kind of um has felt that all their comments for the DPW have been addressed. >> Okay. So, okay, I'm fascinated by that whole question of the retaining wall, but I'm not sure that people understand that the Talo Corporation can easily build that
out of large stones or something else that looks perfectly fine and get graded as a slope. Is that what we're talking about? Basically, >> that now there there's no >> Do they have to show us the detail for that work or >> It's already updated on the plans. I already have updated plans, right? >> Thank you.
>> Yep. And then what happened with the storm water based earlier? >> So that's off that's another that's the offsite technically because they don't own that. So it has nothing to it won't affect. >> We're all set. >> Okay. >> We're all set. >> So the plans have been changed. >> Yep. Plans have been updated. I received
them earlier today. Um Matt reviewed them and he's all set. >> So is that is that the set we have here? That's >> No, that's actually a second set that came in after that. >> Oh, cool. >> So they they're right here. I'm actually I have them up on the website as well.
All right. >> So, as you can see here, >> there's no lumber. >> It just says grass slope. >> Nice. >> Okay. Right there. Um, so at this point, they have addressed all of our comments.
>> That's wonderful. The only other open item now is obviously they're still going through conservation, there's some um questions regarding a waiver for the um uh the piping for the
storm water basin, but that's being dealt through conservation. >> Okay, that's a conserv Okay. >> Yeah, that's a conservation issue. Um, so as of right now, the um only waiver that the applicant is requesting is from a sidewalk here. And so because as part
of our um subdivision rules and regulations, we require a sidewalk on both sides of this um of the subdivision road. Um, but because this is an industrial >> just gonna say >> that's so that's that's why Ed when we
spoke about this ID suggested requesting the waiver for the sidewalk because this is an industrial site. >> It's going to be uh not it's not going to be uh people walking here. >> So >> no >> people don't walk when they go to work.
>> No, they drive in they park and they go in the door. >> I take a walk. >> I mean I So I can understand where you're coming from. people will but people will walk around their building. People will walk in their parking lot. I mean that's kind of what we do here in town hall. We don't walk like we walk
people walking down these sidewalks >> anyway. Okay. They're requesting a waiver. >> They're requesting a waiver and I I and in my opinion based on the justification because this is an industrial site. You're not really getting that foot traffic. You're not connecting to anything actually out on the street. Um
I think it's a waiver that's that that um in my opinion it's just >> there's no bus line running down GR or Westford Road. >> Westford Road. No, everything in this area that that's in front of here, you have, you know, you have Nemco Way, all the industrial site, you have the National Grid um buildings all over
there. And then as you go further down, there's that subdivision that's further up, but there's no connection point. >> Okay. >> What about street lighting? We have street lighting. Um, so, uh, I believe that, yeah, I believe that's all been
reviewed by Matt. Let me just confirm. Um, >> street lights on the plane, >> guys. No. >> Believe that's on. >> We have lighting in industrial parks. Interestingly enough, >> yes, I believe there is. >> Um,
>> oh, no requirement for street lighting. It's a requirement for street trees. Well, so um yes, >> I don't have it in front of me, but I kind of remember it. >> The street lighting. That's a good question. I I think Matt had reviewed
that. Let me see. I don't see it on here. >> So, that actually is. Yeah, I don't actually see street lighting on here. And that would be a requirement for us to approve uh to
accept the road. So, that's going to be a question. So, so just where would the lighting where would it be appro because in other subdivisions the lighting is supposed to for ranch roads you know we usually put them at intersections the entrance intersections
>> so there's no kiosk but what's relevant here >> you have a driveway to the existing Orion Park drive here and then these lots when they come in those will have driveways as well as >> these these these two lots will also
have driveways so they Lighting is is a requirement. >> Okay. >> Which I >> think Sean could get that done >> before the next meeting and it shouldn't affect. >> What was the other thing about the lighting and
>> usually there's street tree plan subdivision like every so many feet you have a a new plan new tree planted >> subdivision regulations. >> Oh I think this this this was brought up by Matt. There is existing trees along
here along the front as well. And um on the on the lots over here there is also existing trees. All this has existing trees all along this frontage all here because this is all wooded. I can I can show the this
was brought up during our discussion. >> Nobody brought up the street lighting question. I I really thought we had discussed that, but apparently it didn't show it. Yeah. So, this is not an updated one, but there is existing trees. You can see
all along here. All along here. >> So, there's no there's no landscape plan at all. >> No, not for the subdivision, not for the road. >> They're going to come back with a separate application for the lots. >> Right. Okay. >> We'll be adding landscaping on those
without question. Yeah. >> Yeah. So, the existing trees that are currently out there are all of these against these lots up here and then there are some trees over here. Um, but the the the landscaping would be on the
the lots when they come before us. >> I'm just trying to >> because this is an approved >> this is an approved subdivision. So, they're modifying it. >> I get it. But they agreed to put it under the new subdivision regulations that we have in place right now. >> Yes. Um, let me just confirm that right
here. >> I came in under a What's the definition of the street? It's only 22 feet wide or something. It's a paving. It's a minor speed or something like that. >> Yeah. So, this one falls under a minor street. >> Yeah. >> Okay. Thanks. >> Could we just agree that we would add PL
material to it when we come back in for our our lots and planning it on the street because we don't know where our curb cuts are going to be at this time. >> I mean, we'll do whatever the board would like. >> Yeah. I So, I don't see the the
requirement for the trees here. We're not going to worry about the trees now because we're going to landscape the lots anyway, right? >> Yeah. That that's where the landscaping is really going to occur is on the lots, but I don't see a requirement on the trees on on that.
Well, I >> I I think the suggestion of landscaping as the lots come up and you know where the actual curb cuts are going to go makes makes sense. >> And there are existing That's the big thing is especially with this lot, there already existing trees. There's existing
trees here along this frontage. Um this is not as updated as uh the more recent ones, but there's trees all along here. This is all protected right now under a um um >> right >> open space >> got a conservation restriction.
>> Yeah, there might be and then there's also >> portion of it >> buffer here with the OS with the um conservation commission. So, um but the lots when they come back, that's really where we're going to be reviewing the the landscaping. >> Okay.
Okay. >> So, we feel like lighting should be reviewed and by the DPW. >> Yeah. So, um, they'll they'll submit a plan and I'll have Matt look at it. I'll look at it before the next next meeting. Um, we'll I'll start working on a
decision as well because that's really kind of the outstanding issue here. >> Sean will look into it, but is there a spacing requirement on the lighting that you're aware of or we can look further? Um, >> there usually is. >> Yeah. Um,
I'll it's in the subdivision rules and regulations. Um, I can send you the section. I can send it to Sean. >> Yeah, Sean. >> Yeah. >> Dive into. >> And there's a there might be a specific fixture, too. Lighting fixture. >> Yeah, there's a there's a certain height that we require. >> Okay.
>> All right. Anything else? Do my board members have any further questions or comments? Hearing none. Anyone in the room? Yes, Julianne, please step up.
>> Hi, Julianne Goang, 34 Graten Harvard Road. Um, please correct me if I'm mistaken. If I'm remembering correctly, that little keyhole area at the top, >> this right here >> at the end of the road. >> Yep. >> Now, you mentioned that's part of the outside is protected area. Do I remember
correctly with this plan? What's probably working work being worked out with conservation is there's an endangered species area over here or there's some kind of something that needs to be protected. >> There's a so um >> an estimated >> there's a there's a um there's a vernal
pool a potential vernal pool here that is being that and there's a buffer that comes off of that there. That's what's currently going through conservation. There is also a natural heritage uh portion that they are going through as well which conservation is also dealing
with. Um but um that uh that doesn't affect this right here. I don't know. >> Okay. Does it affect that corner jetting off of that keyhole? >> This right here. Yes. So um let me pull up the plan for you. >> Yeah. So,
let me just >> So, they right now the proposal is they they're going to be minimal there's minimal um work in here which is what they're requesting a waiver from conservation is so that they can install this piping here to get to the storm water basement ement area.
>> Okay. When you say minimal work, do you mean like just a a small channel or do you mean like a super highway? >> Super highway. No, no. >> No. Um, it's >> for for us I it's kind of >> a super highway.
>> It's it's outside of my purview. It's kind of outside of it's that's a conservation question, but I believe it's not very wide. Um, >> no. So, let me just speak on that quickly. Thank you for the question. So u that pipe is the drainage for the road that's going out to the dra drainage
area the infiltration area which is outside of the conservation. Um the pipe itself is in there but it also serves twofold per the requirements we need to have access to maintain the drainage area. So the area where the pipe is that
would be the access. So whatever is disturbed there would actually be the access to get back down into the drainage area. >> Okay. So I'm totally familiar with that concept. But sometimes those channels that go from point A to point B turn out to be far larger than they were
originally anticipated to be. So I just want to make sure that I understand that conservation is on it. Someone's going to be protecting as much of that green space and green area as humanly possible. >> It is. So, we're we're only clearing enough to put a 12 in pipe in. >> 12 in pipe.
>> Yeah. >> Do me a favor. The very last this might help for a second. >> Thank you. >> The very last plan shows the U color code for the buffer zones. >> Oh, yes. >> Why don't we show her this because we'll go over this for a second. >> Okay. I know it's conservation, but the important part about this plan is the
buffer zones are colored. >> Yep. >> So, this is >> those those Can you go to the upper right hand corner where the code is the table? >> Yep. So the table up here in the corner, although again Heather is on the screen, but this shows you that anything in the
green is within 0 to 25 ft of the wetland. The proposed in the red is 25 to 50 and the the balance is 50 to 100. So >> and the wetland area would be behind what we're calling. >> Yeah. So this is the wetland right here.
>> It's the isolated wetland. >> It's an isolated wetland that's potentially burn potential vernal. So the isolated wetland is controlled in the town of a wetland bylaw >> not the state >> not the state. So it's an unusual situation but in any event conservation
is covering it but this demonstrates that the the scope is pretty small going through there. It shows the the location. So that's the plan that conservation has been working on more than we have. >> Yeah. >> Okay. Thank you. So, um, and and so the green and the red, that's really the
biggest portion that conservation is looking at. Um, the purple is allowed work within that area. Um, it's just within the hundred. So, you you just got to be a little bit more sensitive to that. But yes, the red and the green area, that's the most sensitive area. That's where they're currently before
the board for a waiver. >> Okay. Thank you. The other thing that was important to me, that's a good question she brought up, but we're modifying an existing subdivision plan. >> Yep. >> If you would be so kind to go to the original subdivision plans, I learned a lot by going back to the old plans which
showed the same work >> what I'm getting at. So, this was from what year was this way back in >> uh 2003. >> Okay. So, even back in 2003, the war shown is pretty much the same as it is today. So, that was
seen by, you know, previous conservation commissions, previous planning boards. And it's kind of it's kind of a cute plan because it's it's really easy to see the the hay bale line here on this old plan. It's >> right on it. >> Very clear. The old drawing pretty much
>> retained the exact location of the retention system. >> It's kind of been there for a while. >> Yeah. >> The basin is smaller now. >> Yes. So, >> not only that, we're keeping, if you
notice, that plan that's got a discharge out to the U >> area where ours is staying within the the size of the basin. Yep. >> As as it's demarked on the new plan. >> Yes, >> it was in pretty nice detail on that old
plan. >> There is. Uh, I want to check are there any comments from anyone on Zoom? Don't. Oh. Uh, Rachel. >> Hi there. Uh, Rachel Kazera, 30 Graten Harvard Road. Um, I was just wondering
uh are there any plans for I guess like emergency uh challenges that might show up um down the line with regard to this project. It just seems like a really sensitive area and I know that you mentioned that um
like the previous plan was similar. It doesn't overlap in the same way. It seems like it's closer to that vernal pool. Um so I was just wondering it just seems like a really it could be an avenue for some sort of um
uh trying to think maybe like a mistake like during you know construction work or something like that. Um, can is the conservation um agent able to speak to like any mitigation that um might be put in place for um you know an emergency
like that? >> Um so uh that's kind of stuff that's going to get dealt with through the conservation commission. There are uh requirements that they're going to have to follow through um their condition through conservation uh conditions that they'll have to follow through the
planning board. Um uh like most likely there's going to be a requirement to put in um straw waddles, silk fence to protect anything. Make sure you're not going past that impact. Um because the approval only allows for them to do a certain amount of square footage of
impact within a buffer zone. So if they go over that, there's more um there's uh effects that the conservation commission can then enforce. Um, so there's a lot more that's more in the conservation commission question and I would suggest
that at the next planning at the next conservation commission you can ask them. >> Okay. Um, so I apologize. Um, so are you approving things tonight or is this just an introduction? I apologize. It just seems like there's a lot of openended
questions with regard to conservation. So that's why I just was wondering. >> Uh, yeah. No, we're not approving this. Okay. Um All right. And then um it just it seems like it's really close to this vernal pool. Um I just know from personal
experience >> I think it's a potential vernal pool. >> Um yeah. So it's it's classified as a potential vernal pool and an isolated vegetated wetland. So there are different >> who um who uh >> verifies that it's an actual vernal pool.
>> So the only person that can verify that it's an actual vernal pool is the property owner. Oh, okay. >> That's the only Yeah, that's the only way it can be done. The state can >> It seems like it's a sensitive area and so I just know with construction that
there's a lot of dust, there's a lot of noise, there's a lot of situations that happen. So, um I'm just wondering how that's going to be handled um just within that sensitive area. I um I would suggest that's a question for conservation to at their conservation
commission meeting. >> Okay. All right. Wonderful. Thank you so much. I appreciate that. >> We good here. Um anyone else? I do not see anyone else. Ken, you got something? Cor. So I'm not sure if you guys have this answer or we have to wait
for the engineer, but what's the status of Natural Heritage's report? >> So we responded to National Heritage and Sean answered questions on Monday and we have not heard back. It might have been last last week. I'm sorry, but we did we
did answer their questions. They were wondering what is happening with the totality of the development and we don't know that. So, um, but Sean did did respond to their questions and we intend on calling Heather on Thursday just to
follow up to see if she's heard anymore. We are scheduled to go to conservation commission this Thursday, but we're waiting to find out where that stands because that is the open item right now for us. >> And so, you know, this is kind of like
the, you know, be tied. So like if if they continue the next meeting whether it's going to come down to what's happening with natural heritage um we can condition this but my >> we typically would
>> which we typically would because we as a board cannot hold up a project based on conservation. Um we can condition it that if anything comes out of the conservation commission we would then make them come back in as a modification for whatever comes out of that. um based
on what I see here um in terms of protection of the vernal pool potential vernal pool area and the impacts of that conservation can deal with that as of right now. So the natural heritage question shouldn't affect us as you know that much in the sense of what was
currently before us. It's going to affect conservation more than it affects us. This is a side question, but now that I brought up the old plan, is there anybody that has an understanding of when that natural heritage line was put on that property? In other words, I
wonder if it was there on the original subdivision or they tend to move the line. I know I've seen them move the line. So, it's possible that the original subdivision had some document that complied with natural heritage. That's my question. Did we research and
look back on the original subdivision approval and find out that if natural leverage was in play at that time? >> I did not. >> Could you ask Shawn to look into that? >> Sure. I'm sure. I would assume Sean did. >> Yeah. >> You never know. >> Yep. I'll ask him.
>> Yeah. Because the the line as you see it is right here. >> You see it run across the >> Right. So, wouldn't it be a case that they would have had that before already the approval? So, it's possible. I don't know. But based on what I see here, it's
not shown on here. >> So, you can see the natural heritage line, the same one on that drawing as we have on this one. >> There's nothing shown here. >> Nothing shown that. That's what I'm getting at. There's nothing shown then. Okay. So, there's a possibility it didn't exist back then. >> It's very possible >> they've overlaid it and put the line through there.
>> Yeah, it's very possible that that's a newer line, which is why they're currently going through it. >> Thanks. >> All right. But because it is an isolated veget, you know, it's not protected by the state, >> right? >> Okay. >> Great.
>> Excellent. Like to make a motion to continue the public hearing >> February 24th >> for Orion Park Drive to February 24th. >> Second. >> Thank you. >> Go ahead. >> Any discussion? Hearing none. Ken, >> hi. >> Kathleen, >> yes. >> Nathan, >> hi. >> Julie, >> yes.
>> Chair votes. We'll continue it. We're We're good with the constructive approval deadlines. >> Yeah. Yes. told you >> since they continue there. >> Thank you, gentlemen. >> Just want to tell the board members that Danny's been most helpful >> to us in the last 6 months that we've been working on this and very responsive
and it's really been a pleasure to work with with >> that doesn't mean he's going to get a pay raise. >> It's been very he's been very helpful to us. >> Thank you. >> Thank you all. >> All right. Thank you. Take care. >> All right. Project status updates.
Have we just a quick question for the chair. Have we and Danny have we decided that this is a better approach to just have item that says project status updates instead of highlighting each project. >> We did that to allow ourselves to discuss >> more flexibility. >> Yeah, it gives us a little bit more flexibility.
>> More flexibility. >> I like that idea. Um so um initially uh the first thing I want to update the board is on NOA. So they are currently working through their interiors. Um I
know they're looking for um to start production soon >> using um the interior portion of that to to start productions. Um the uh engineers have reached out to myself and
to Matt regarding um asbuilts and kind of what we're looking for so that they can start the process of closing out. I don't think they're anywhere they're there yet because the force man's not has not been installed and if you go out there the site's kind of not been fully stabilized. there's there's still some
work to go but I think um Bay State Engineering's on their pro on you know starting their process of getting that moving along. So um uh I think uh we'll be we'll be getting
some sort of a submission for asbuilts at the you know maybe middle of this year. I'm I'm expecting um once the force main kind of goes in and we have all the other utilities all fully installed.
Um, Pine Street. Um, so for Pine Street, um, let me just pull up my list. So on Pine Street, they're currently working out there as well. Um, I did send um, we had a discussion at land use
regarding the project in terms of um, the Paper Street and who owns it and who doesn't own it. um because it's technically a paper street. The town doesn't own it yet because they haven't accepted the road yet. So um that was the question that they had for National
Grid. So they have they're starting that process with National Yes, >> I know a little bit about that. >> Yes. Yeah. So they're starting the process of discussing National Grid and bringing in power. Um so since they technically the town doesn't own it, they're the the applicant is taking
ownership. it goes under their name and then they transfer it to us. Yeah, there's there's quite the process that kind of goes um that goes into that. So, um we'll uh uh I'm hoping we'll uh get that cleared
up um pretty quickly for them, but they're starting >> entitled they were entitled to frontage in in the whole concept because of that paper street. Yes. >> So, they valid frontage. >> Yep. Exactly. Um uh so uh 42 Park Street, we've already
I've updated the board on that. We're just waiting till springtime so we can get those done. Um the substation >> have a question on 42 Park. Is the light lighting compliant? >> So that was a discussion we have had. I
brought it up with them. Um whe I I don't know if they've complied with that just yet. It we have a long list. >> It's on the list. They don't know if they've done that yet just yet, >> but we have a very long list of of items that they have to get to. >> Um, there's another issue that has come
up regarding that project and access with 44 Park Street. So, that's another thing that's kind of come up. Um the the the owners of 44 Park Street um want are looking for whether or not
the um 42 Park Street has an easement allowed to get in and out. So they're I know they're currently dealing with that as well. So there's there's a there's the I feel like there's new things that just keep popping up on this. Um
uh so the substation um right now um they have some proposed uh modification to get rid of the septic as well as connect um sewer into the road that's extending the root sewer line um in the road of Bishop Road. And as part of
that, there's some other work that's going to be done with the town um with connection to sewer um connecting to drainage in that area. So, there's a lot of work that's going to be coming um happening in that area. Um so, right
now, uh I'm I'm working on an issuing a minor modification letter for the uh for the substation. Um they're also adding another driveway as well. That reminds me of something that came up. So,
we did not have I don't believe on their approval a requirement for landscaping across the wrong that road at the time. We talked about it, but >> they have proposed landscaping. >> So, they they have >> on the plan. Yeah, there were there was proposed landscaping. There were some um
I believe it was like 12 pine trees that they they were >> I couldn't remember the exact details, but I I >> Yes, >> I was concerned that there might not be enough landscaping. So >> there is a proposal of landscaping that they're showing along there. >> Thank you. >> Um
um expect so um at the next meeting the board is going to be getting um an application for 63 Main Street, >> right? >> That'll be before the board. Um they uh that's um for 10 units with um
an office space on the first floor. Um 50 Jackson Street, that's another one that's coming that's going to be coming from the board. That was actually the same as Seal Harbor, who's doing 14 Washington Street. Uh they're going to be coming to the board soon. I did
receive their application, but the there's some modifications that um came out of a meeting that we had. So, they're going to be resubmitting it um I'm hoping soon um so that we can get that process going. Um and as 3 to five Park Street, that
was approved, but that uh the appeal period on that um runs out on the 19th. So, that's currently going through that. Um and then we have a couple of other projects that are in the pipeline that potentially could be coming forth. >> The gentleman on the u the project that
you that goes around the other side of the tracks towards moors in the back of forgetting the name of the street unfortunately up west Main Street. The gentleman who was going to put in the >> Yes. The fire stuff. >> I actually reached out to Limhot on that
one. He said he he was um reaching out back to him on a new um proposal for work to I guess to start construction. I don't know where they're at, but I know that there's discussions going on.
>> Okay. >> Um and then oh 91 Graten Harvard Road. They're right now into winter conditions. >> They're stuck right now. >> Yeah, right now. Anything else at the board? >> Stratill. >> Um, they're moving forward. Same as is.
They're still going up there. >> Um, >> and I think they're really going >> they're doing there is some work going on up there. Um, I know um uh they had sent recently they were doing some some work and then I think they
just recently entered winter conditions just recently. Um >> yeah, in the last couple weeks >> plow either entrance. So the trucks that have been >> trucks have been going and getting stuck and then not going.
>> Yeah. >> Yeah. Cuz I think they just recently entered winter conditions. I know National Grid is still >> plow themselves or National Grid just like >> they just like go for it. >> That I don't know.
some kind of system got delivered to the >> the fuel. >> Oh, >> yeah. >> It did. It >> this morning >> next to my house. >> Yeah. >> Yeah. But there's also um looks like it's upside down, but some kind of whole big system came like
there's some new box. >> I don't know. >> It's probably drainage. Must be drainage structure. So, you think it's National Grid or you think it's >> No, no, no. The um >> at the at the pump station. >> Thank you. Yes. Oh, station. right next to my house. >> I don't know. I mean, >> yeah, just
>> it does it what does it look like? >> Um, it's probably like 5t by 5t like a big cube and it's upside down and there's pipes coming out. >> I saw it when I was >> might be the generator cell or fuel. >> It might be the It might be the backup
generator. >> A backup to the backup. I mean, it's like >> Yeah, it might be what they install once for, you know, national grid >> because they came and did a bunch of plowing this day or two. >> I can check with Matt. Yeah, but >> I'll be over at ZPW tomorrow. So, >> okay.
>> Yeah, I I I mean I know we're not really getting updates much on the uh pump station stuff, but um I can ask him for that. >> Thanks. >> Now, yes, >> part I've been waiting for >> master plan. >> Oh, the master plan. So, um,
let's just remind everyone, >> yes, >> I'll give that that we have an obligation every 10 years to update the master plan. >> Our master plan must be updated, I believe, at the end of Kellen year 27 to
be ready for 28. Um, we remember a few years ago, Julie and I did kind of an interim master plan review, which was very helpful with all the departments, determine where we are and where the priorities are. And it looks like we're getting ready to gear up to uh to do
another 10-year master plan. And um this year, this time, the planning board will be taking the lead on this. This wasn't possible the last time. There are issues, but this time we will be taking the lead. >> There you go. I just said yes take it from there. >> So um
what I so first is the board I know wants to take the lead. Does the board also want to have a consultant? Um, in my opinion, I would say a consultant would be helpful to with the outreach, with uh setting up the um, you know,
taking in the information, digesting the information, and letting the board kind of putting it in a form that the board can then look at and kind of put it in the way that they want. >> Yeah, >> I'll offer my opinion, open it I I I I would prefer that first internally we
had a meeting with all the parties involved with planning board but all the other departments involved a high level meeting first to determine what is it we would expect to want from the consultant how much work would we take and how much work they would take I just want to make sure that we retain leadership at every stage not not planning board I mean the
town leadership every stage so I would say that the consultant comes after at least we have a sense of what we expect from them collectively and then I think it would be appropriate to to get a consultant to support us. >> Yes. So, and the reason I'm asking this is because
>> we have to get funding. >> Um, so this is something that I need the board to start thinking about because if we want if we need the funding then um we'll need approval from town meeting or
we'll need to do grants. So, this is why I want the board to start discussing this. How do we make the decision of town meeting versus grants? How do we do that? >> It depends on kind of what the what it is that the scope of work that we're
looking for. So, a lot of this stuff is that's why I want this 2026 is a lot of the the planning. 2027 will be where the work is occurring. Um, a lot of that stuff is when that's when the consultant
will be, you know, in we'll be we'll be hosting all those meetings. We'll be holding the, you know, the um public outreach. That's when all that occurs. But 2026 is kind of the year of planning for that. So my intent is like right now
I'm meet I'm starting to meet with all of the departments internally see where they are on the you know the responsibilities what has been done what hasn't been done what needs to you know what needs work um and then to have them
start looking at potential new goals. >> Yeah. Um and then so what'll what'll end up happening is I will also start going to the boards because a lot of these boards are also um have responsibilities which also kind
of tie into usually the the respons the you know like a town planner conservation agent you know stuff like that there's usually a tie with that tie in with that DPW um the select board with the town manager. So the one of the
things if we were to say go to town meeting to request funding, we'd have to have a number in mind, right? >> Yes. >> And how would we arrive at that number in mind? >> We would set out a scope. We'd send that out for a proposal, an RFP >> before town meeting. >> Oh, yeah. Well,
>> and then get a response how much it cost and and then I put that in. So we'd have to do the work, get the >> uh the one vendor we want, get the quote, come to town meeting. So that are you looking at town meeting in April? No, no, no, no, no, no. Not even. We are
a long ways away. >> Okay. So, this is why this is why I want to have this conversation. So, the other town may be October. >> Yeah. >> Which would bring Right. And we want to start work. Does that give us enough of a window then for starting work through 27? >> Yes. >> All right. If that's if that's viable, fine.
>> Yeah. Okay. >> Yeah. because it it a mass it shouldn't take I mean it could take about a year but with having a consultant assisting and the this is going to be another thing is
the board will most likely have to have a subcommittee of master plan where boards there's going to be other board members that are going to be put on um like someone from conservation someone from someone from zoning board someone from select
people minimum. >> Yeah, there's there's going to be um there's going to be residents that are going to need to be put on. So, there's all of this process. These are all the things that we start game planning for >> once that gets all put into place 2027. And
>> would you be so kind to send me an outline of the steps that need to take place this year? >> Yeah. Thank you. >> Yeah, I really appreciate that. That's kind of like why I just wanted this is kind of like a precursor meeting so the board can understand that there's a lot that we have to start working on which is why starting now.
>> So if I have a list of those action steps what that enables me and us to do is to say start moving on some of them because some of the things don't require approvals or funding. There are certain things we can actually start. Yeah. >> So that's why I'd like to look at that list and also so we start to understand
what the who the potential committee members might be who's who'd be interested. Yep. >> Okay. Because we don't definitely don't want to leave that to the last minute. >> No, no, no, no. Definitely not. And the way typically what you see it is, you know, >> there's multiple members from the
planning board on these and usually there's and I know at the la on your last >> two or three >> I I would typically say, you know, >> you can go back to the last master plan the that's on the website. Yes.
>> Okay. But >> and I would recommend that somebody this board read that master plan. >> Yep. >> And I would recommend that they look at the people that are >> the committee >> the committee and you'll find some very well-versed people that were on those committees before. >> Yep.
>> And uh took a lot of time and it's a >> the only >> big big deal. >> Yeah, it is. And the only >> I'm sure we have the quote from the consultant who did it the last time available. >> Yeah. But that was you could double that price to not I would. So we we can get
into the pricing. We can get into the control. That's not the the issue here. >> Yeah, it is. Oh, no. And that's why we're starting the discussion now. for us. Do you think it would be two or three for our >> I would I would suggest
it's a question that I need to ask council is whether or not >> council please >> if we have three now it's a quorum a planning board and we're calling a planning board meeting and master plan it's I would say two >> two would be appropriate I think >> we also >> otherwise >> I know at the last
>> we're over represented on the overall thing if it's two that's appropriate because the planning poison lead >> that's fine but three gets excuse the >> excuse exactly and what I would also say is I know the last master plan committee there were vi there were two chairs or
co-chairs >> what the hell >> co-chairs and Alan was very involved in it >> much we will not be doing that >> you remember that right >> I'm going to just lay that out now we will not have co-chairs that gets very messy I have been through that experience before we will definitely not
be doing that we need one person who can take the lead. >> Yeah. >> And be my point person. I don't want to have because in my experience, I've done this in Salsbury. When you have two co-chairs, you you're dealing with both of them. They don't always agree and then it's it
>> it defeats the purpose of it gets very messy. So, you need one chair. >> One chair. >> Um >> and then there's going to be multiple members from other boards. And then the residents and we'll we'll have to do what the select board typically does. they'll appoint you know a resident like
we do for working groups and stuff like that. Um so a lot of this process will will start um getting put together >> and then is that committee approved by the select board is that or anything like that or >> um >> it's under the purview of the planning
board master plan. So, um, I'll just I'm just going to run that by council as well. Is does the se I know the select board would do the residents, but >> I don't know if you as the planning board would choose the me the members from the other board. >> So, a second thing, so in addition to
the outline of steps, uh, that would be helpful. The other thing is maybe we should I'd like to come up with as many questions we have for council at once. So, we have to keep going to them. Correct. So, we could do one pass if possible to come up with a question. So, I think we already have two, right? Yes, we came >> and I think what what what would help me
is if everyone starts looking at the master plan thinking about I don't know if any who was on the pro on the master plan committee at that point. >> I wasn't on the committee but I was involved. >> Okay. You were involved. >> Were you involved? >> I was only on the peripheral. Was not on the committee.
>> I wasn't I wasn't here yet. >> Okay. All right. So only one person it was involved at this point and he was in >> he was in the peripherals. He's saying so um >> I attended some meeting sat there in the audience listening stuff like that.
>> Yeah, >> it would be helpful if you can also start thinking about who you think would be good on these to uh from other boards to be to to ask them to join. Um it's something that I'm going to send out to all of the boards so they can start
looking. we can have um a planning board member go to these meetings with me to discuss these master plan and stuff for outreach and seeing who wants to be on that board um and thinking about residents as well. Um, and just you know
the overall process as well as looking at the master plan to see what it is you guys want from there that you see that you like and what you don't like and kind of what you envision coming out of this and whatever questions you may have
regarding the overall master plan in general. >> Okay. Go ahead. >> I just remember from that process 10 years ago more than 10 years ago at this well um learning a lot as a group, right? As
a town, we learned a lot. That was a big investment that seemed very new for everyone and it was a lot of dialogue and I know I would like us to make sure we're looking back at the work you and I did, Jonathan. Absolutely. We had some very specific >> Yes. Actually, I have that right here we
wanted to do and I I asked you this question actually, Julian. I don't know if you heard me earlier, but I I've been getting the emails from other towns as far as how um off of our conversation, right, about which towns are communicating and how that's going. And
um Danny, you shar um shared with me some like planning boards that I, you know, that just I want to look at and see what we model off of. So, I I would take those same questions and put it here. Yeah. I think Jonathan and I and as a town when we did this before wanted a different
>> feel for the next master plan. >> Um and are there ones you already >> say these are towns hey check them out like what have they done just to start inspiring us? >> That would be really cool to be looking at those things. I mean, I I know I've
said it before, but I'll say it again that what I want is a master plan that's actionable, that is clear, people know what exactly what the priorities are for their department. >> Yeah. >> And there's less ambiguity. I mean, one of the problems with the the current master plan plan is that there's like
>> 80% of the priorities are highest. I mean, that's ridiculous. That's contradictory. We're going to we're going to work on it. To be fair on a lot of those high priorities, a lot of them have been completed. >> Oh, I know. No, no, I know that. Like I've been So, and that was one of the big things is I did I went through what
we have here and I just highlighted all the ones that are completed in green, the ones that are no longer applicable in in red, and then I went through all the comments and started adding in things that I have already seen, what's done, what's been added to these in the process, you know. So, I have comments
from from my so far for me. Um, and I'm gonna have more comments from other like um I've already spoken with Heather. I've already spoke with Ray, Alicia. Um, I have I spoke with Sam and Mike from the building. So, I'm already starting
this to gather these comments and questions to look at these cuz >> a lot of these stuff, >> some of these are ongoing or in the process, but will always be ongoing and in the process. So, so, so a lot of these questions are are they things that
need to be in the master plan in the next revision or is it something that we already know like you know um specifically like with the affordable um housing stuff like >> uh there was something about websites and like updating that I'm like okay
it's done and it's continuing to go we don't need to carry that over to the master plan. So, these are the things that I'm starting to look at and meet with these other me all these town board um town um you know people and and and really start narrowing down what it is
that we're looking for. >> Exactly. Because remember it's a plan. If it's already in progress, it's no longer a plan. It's operations. Yeah. >> So, we want the plan to be about plans. >> Right. I can I just had one comment that I did remember from back then and I want
to say that prior to the last update, the conversation that happened then was that the town may have mailed it in in the past that they were really concentrating 10 years ago to not just use a continuation of old master plans. Exactly. >> They were really trying to put together
a new full-fledged master plan. So in that vein, it may have been more precise, included more items. because they there was a feeling back then that the town had mailed it in in the previous the previous massac and now we're going to really do a job. So they
did a big job >> and to build on that >> a lot of energy around it too. >> Yeah. And to build on that there's a lot of new things that go into master plan. Sustainability is a big thing that is being put into that. um you know for smart growth like there's all of these
things that you know climate change these are all big things that normally we you know you don't see included in master plan but new towns are as they're updating them they're including this stuff so that you have a game plan as to
how are you combating climate change how are you creating a sustainable environment and uh town you know including energy uh businesses, you know, housing, all of that stuff. So, all these components,
>> it's not going to be a a a repeat of the last one. It's there's going to be a lot of new information. >> It sure will be. I think it's >> And the town has changed quite a bit from when it was last done. >> That's right. Okay, great. >> Nice job, Danny. Thank you. >> Yep. Thank you. Um, you have the meeting
minutes. I said my recommended um my suggested edits. >> Yeah. Um, anyone want to make the motion or shall I do it? >> I'll make a motion. >> Go for it. >> I'll make a motion that the planning board approve the January 27, 2026 meeting minutes. >> Seconded.
>> Any further discussion? Hearing none. Ken, >> I. >> Kathleen, >> I Oh, I'm sorry, Kathleen. You're right. She's abstaining. She You abstain. Uh, Nathan, >> I. >> Julie, >> yes. >> And the chair votes I. >> Motion to adjurnn.
>> So move. Good night everybody. Thank you very