e e e e e e e e okay all right thanks John all right I call to order the June
3rd 2024 meeting of the bport city council let's all stand for the pledge of allegiance The Pledge ALG to the flag of the United States of America and to the Republic for which it stands one nation
under God indivisible with liberty and justice for all all right want to call the role map council member Carlson hi council member do hi council member Gilmer hi council member Hill hi mayor
Hansen here we started the eyes all right um do we have a motion to approve the agenda or does anyone have any changes I move to approve the agenda as presented
thanks Katie I'll second it thanks Connie all those in favor I anyone opposed all right proclamations accomodations petitions and announcements the May recycling award recipient is the m Greg and Mary at 4283
Street South they'll be awarded for their recycling efforts with a grant from Washington County and we'd also like to take a minute to recognize Dan and kit Ridgeway and Dan and Janny Pine they volunteer um
with some of the landscaping and garden maintenance on City grounds and they do that every year they've been doing it for years so thank thanks to them if they're watching um if you see them out and about tell them thank you and then we will move on to the open
form it's a portion of the meeting to address the city council on subjects that are not a part of the agenda the city council may take action or I thought she was snapping a reply at the time of the statement or may give direction to staff regarding investigation of the comments expressed
a total of 15 minutes is a lot of for public comment during the open forum and we do have one um person scheduled to speak here during the open Forum it's Bob Dicky from St Corey United Church and he's going to talk about the little free food pantry that they'd like to set
up you want to come on up to the podium Bob thanks for coming thank you mayor I'm I'm happy to be here I actually got another thing I think he'd probably be even more interested in and that's the progress of our Church's conversation with the
school district about the school uh what's happening tomorrow is that we have an open Forum with our congregation to ask questions about the lease and the contract it's pretty extensive thing and um that'll take place tomorrow and then
that's followed by a congregational meeting on Sunday where we'll actually vote on passing or not passing the the approval of the lease and the contract to sell the land um as you might know we
need to have 66.6% of the congregation that attends that meeting to vote affirmatively and the bean counters in the congregation feel pretty confident that that's going to pass so yes Michelle you can
breathe well we all can breathe because it's been hard on everybody and um the school district has really worked really hard with us in good faith to try to reach an understanding about our needs as a congregation that the land be
respected in uh Barker's Alps in people's Park um and that the building reflect I think our community shared interest in having a really really good school built there not just a cookie cutter school but something that
reflects the value of the community and uh we've received assurances over and over and over again that that's going to happen but we're about to pass the torch to you all and so it's kind of up to you to to kind of keep that moving because
um they do want to make a really good school that's something that we'll be proud of for a long long time great so that's that announcement thank you thank you for giving me the chance to do that and this one is a minor one but um
precedes the uh the little free Pantry one so just driving into town from Aton where I live this is kind of chilling um I stopped for a young woman who was walking across the street with at the
crosswalk with her baby in a in a another baby in a carriage and so I stopped the car comes a car comes right up behind me and just lays on the horn and I'm thinking what is your problem don't you understand that you
have to do this and I know you all work super hard especially back there to see that that doesn't happen but it's not a done deal for everybody and I hate to think what could have happened if I wasn't there blocking the street so
that's that so I'm sorry to add that to my little presentation but I thought I'd share that it's normally good things about about those sort of things but that just really bugged me they did that on a better note this little free Pantry idea that
we have kind of started with the original church that was doing this the United Church of Christ Church and right on the edge of Oak Park Heights and still water they've been doing that for several years this this is the congregation that joined us about a year
ago and uh so they have that there and we've been stocking it since they've uh come to to our church so it continues on over there and our experience with it is it's it's I think in our little packet I
talked about there's nothing that is an unopen package there's no meat or anything like that it's all kind of like beans and flour and rice and and cereals and things like that and it's gone within a few days whatever is in there
and so we're we usually restock it twice a week and as we've had had conversation about wouldn't it make sense to kind of move not move it permanently eventually it may phase out over there and be where we are across the street here um so what
we wouldd like to do is kind of a trial to see how it would work out if there are people that would use it and if there's a need so we're not proposing to build a permanent structure or anything like that it's basically a standup kind
of a plastic Menard shed little thing it'll be right next to the building it's not on the street it's not on the sidewalk but it's right next to the building where the back entrances that you go in there that's where it would be it's literally about as close as the
flag drop off is at the legion it's almost in the door that's kind of where it would be on on our church um there's a parking space that's off street parking that would be reserved for anybody that would want to use it and then there's a sidewalk that leads from
the street in front of Mapes that goes right directly to it and so that's kind of how it functions it doesn't function as a replacement for a food shelf that's a whole different ball wax and if you want
to hear a little bit about how those are functioning Valley Outreach is getting so overwhelmed that they now have very limited hours and you have to make an appointment if you're going to go there at a time that isn't their regular scheduled hour because they're finding
use of it has increased dramatically over the past couple of years my wife and I run a nonprofit for lowincome people and homeless Youth and we found that uh the need in our community and we have about 400 people
we serve has increased dramatically and it's not just because things are more expensive and they are it's because um DB or Food Shelf or food cards um
electronic payment cards people get those at the very beginning of the month and by the end of the month like all of us you know we've we've spent our allotted money in on food well we have credit cards so we can go get more food
if you don't have that in your cash budget but these folks can't so they end up going usually about a week on not much and so mostly the things that get used or for kids and cereal and things
like that just go away almost instantly but that isn't just the reason we do it to support that it's to support the community it's to say this is an easy thing we can do for each other so people that don't need to have if they have run
out of coffee there'll be a little tiny thing of coffee they can get and it's kind of an Unwritten understanding that if you take something essentially at some point in time you'll replace it that's what I was going to ask Bob is it so it's not just
you the church filling it but if a a resident wanted to put something in there they could do that as well okay but what we do is Monitor it every day to make sure somebody hasn't put put something in it that's dangerous or not appropriate so that's not going to be an
issue and with this being literally by our back door where a staff walks by it every single day it's going to get visited More Often by us than probably anybody um it's been around this movement has been around for years now
and there's several of them in Washington County and at a sister church that we have in South part of Washington County has one too and so they've explained how to us how well it's worked for them um the other thing I was going to say
about that is that it really is nice to be able to just give back to the community in a really really simple way and that's what it really might be the most important part of it all is to engage people in their neighborhood with their community in a way that there's no
expectation of anything on be on the part of the other somebody using it so that's what that little program works like the county indicated that they have no interest in licensing it their Department of Health says we're not concerned about it we don't get involved
in that kind of thing so um we'd like you guys to let us have a little whack at this for a while and see how it works all right and I'll stay around if you have any questions or I'll go away yeah we don't have to like formally do
anything with us right now right no Madam mayor no action just maybe consensus or a head nod from everybody um there's no we don't register it or anything like that so um more was um we wanted to make sure that you know from a
stud standpoint um that wasn't necessarily near the street and monitored daily right there was some concerns that we definitely had um the City of Newport um I talked to their City administrator they have two of them um
and they've worked out very well so far great yeah I think it's it's wonderful you guys are are bringing it to well thank you everybody really simple solution for a widespread problem and and you would I mean suppose you don't wouldn't want to get overwhelmed but if
somebody is going through their cabinets and realize say I didn't realize I had six cans of kidney beans is that something you know the neighbor could drop off a couple cans and not feel oh absolutely and if we get overwhelmed by
you know cases of kidney beans we'll bring them to Valley Outreach right so there'll be a way that they're not going to go to waste great that's great I love it thank you well I appreciate it thank you thanks foring by and we'll keep you in the loop as far as what happens with
the school well yeah I bet you're a little interested in that yeah thanks the staff especially because they're going to be busy you guys that happens yeah um let's see anyone else here want to
speak at the open Forum it's not what they're here for what is Bob up to all right um on to the con ENT agenda I did have a a slight change to the um minutes I don't know if
is that do I have to note that or what Madame mayor it's been corrected it's been corrected yeah okay but so we don't have to mention it do we mention it here or it's not it's not a huge deal just the wrong people were quoted as sending us an email so I just wanted to make sure that get
corrected okay so consent agenda we're going to consider resolution adopting adopting items 1 through 21 the main May 6 2024 city council Workshop minutes the May 6 2024 city council and Planning Commission joint Workshop minutes the
May 6 2024 city council regular meeting minutes May payables and receipts May building Plumbing mechanical and Zoning permits report a special event application from the Bayport American Legion for the flag disposal ceremony on June 14th at pero
Park special event application from Boy Scout Troop 113 for the their pumpkin and wreath sales at the Village Green uh temporary liquor license for the Bayport American Legion for Derby Days on September 20th and another
temporary liquor license um for the Aton Bay Port Lakeland lions for Derby Days on September 21st fireworks display permit from Bayport Community Action League for Derby Days on September 21st a donation from the Bayport American Legion for the
Centennial Pavilion at the Village Green Park donation from Bayport Community Action League for a centennial pavilion picnic table another one from the Bayport printing house for a picnic table in the Pavilion and another from First State Bank and Trust and then thank you Mary glette for
selling those listing and marketing commission agreement with firch for sale of the fire department 2000 Pierce tender apparatus acceptance of a financial management plan prepared by Northland Securities donation request from the
Bayport ameran Legion for financial assistance to support the Memorial Day Parade award a quote for the street spray patching Services longest consent agenda ever award a quote for the well pump number
two concrete base and turbine pump rebuild SL repacement authorization to execute uh 2025 safe road Zone grant for the police department Chief's going to tell us a little bit about that later and award a quote for
ashtree removal services all right good goodness do we have a motion to approve all of that I'll make a motion approving the full consent thank
you thank you Ethan roll call vote uh council member Carlson I council member do hi council member Gilmore I council member Hill hi mayor Hansen I think there's no public hearings or unfinished business so we're going to
move on to some new business considering an application submitted by Bergin Custom Construction for variances and a conditional use permit to facilitate an addition to the existing substandard house and alternative flood proofing
Methods at 395 Lakeside Drive Matt is that Matt who G talk about Sarah thank you Madame mayor members of the council uh the property currently consists of a single family house with an attached garage um John if we could
get the overhead projector on please thank you um it's surrounded by a mixture of residential uses to the west and south a marina to the North and the St Cy River to the east the property is zoned R2 single family Urban and presently guided for residential use by
the comprehensive plan it's also located within the lower St Croy River Shoreland and bluffland and flood plane Management areas the existing house is considered substandard because it does not meet the dimensional standards of the Riverway ordinance specifically the 40ft set back
from slopes greater than 12% those are commonly referred to as Bluff lines the existing house also does not meet the minimum elevation requirements of the flood plane ordinance because it was constructed with a walkout basement below the regulatory flood protection elevation making it susceptible to
frequent flooding uh the city issued a retro retroactive variance in 1983 for the walkout basement in order for the property owners to qualify for flood insurance subject to compliance with other provisions of the flood plane ordinance however previous property owners and I'd
like to reiterate not the current property owners but previous Property Owners install livable area utilities and Mechanicals in the lower level making it non-conforming and some of those photos are here the scope of the proposed project includes an extensive
remodel such as enclosing the existing three- season porch expanding the north wall and roof line of the house and attached garage to create additional living space changing the garage opening and access from the south elevation to the west elevation reducing impervious
surface and bringing the lower level walkout into compliance with flood proofing requirements and installing flood vents because the existing house is substandard the proposed project requires variances from the Riverway ordinance to allow an expansion to the footprint of the house that does not
meet Bluff line setback requirements and an increase in roof height the project also requires a conditional use permit for use of flood vents as an alternative flood proofing method as opposed to traditional fil I know this is somewhat difficult to see but this is a survey of the property
showing existing and proposed conditions as staff has outlined in the report variances to allow an expansion to the footprint of the house that does not meet the bluff line step back requirements and an increase in roof height is reasonable and meets the criteria set forth by State Statute
staff feels the intent is to use and improve the property in a reasonable manner not permitted by the ordinance while also reducing the impervious lack coverage and addressing storm water drainage and infiltration secondly there are circumstances unique to the property that were not created by the landowner
such as the man-made Bluff line resulting from the initial construction of the house and walk out which POS challenges to comply with setback request ir ments and finally the variances will not alter the essential character of the neighborhood because improvements are consistent with other properties in the surrounding vicinity
the expansion will meet front and side yard setback requirements for the R2 zoning district and the increased roof line is lateral to the river and within the 35 ft requirement here are the proposed elevations of the REM model um as far as
the conditional use permit to use flood flood events as an alternative flood proofing method staff feels the proposed method is both practical and reasonable but most importantly removal of the finished services and Utilities in the lower level will bring the house into compliance with the flood plane
ordinance for these reasons staff is recommending approval of the application with the conditions listed in the staff report the Planning Commission held a public hearing on this application on May 20th the neighbor to the immediate South submitted a letter of support for the project but no other public comments
were received following discussion the commission voted to approve the application subject to the findings of fact and conditions of approval recommended by staff a resolution outlining the conditions is included within your packet tonight at this time I'd be happy to take any questions and
the contractor is also present and available to take questions thank you Sarah um yeah a lot of it's a project yeah a lot lot going into this but um I think it's great that we were able to make it happen in the
way that they want to and it seems to be reasonable the only um when I was reading through the packet I was just confused because it looks like there's a letter from the owners that was part of the packet explaining kind of the what
they're doing and why and one of them it's um the sentence was we will be removing the existing structure down to the existing subfloor on the main level but that's not what it looked looks like is happening right cont do you want to
explain why it says yeah I assume the plan changed I hope or something come on up you got to come all the way over here and tell us who you are hi Travis newbeck project manager for bir and custom okay um right now all of the basement walls are block Foundation
walls and so those are all going to be staying what we're doing is taking basically the whole top floor off leaving the main wood substructure and adding onto that oh so basically just ripping the whole top half of the house off building all new walls on top of the existing
subfloor wow I didn't understand that from the diagrams it didn't look that way so it looked like you were just kind of adding things onto it okay no it'll be completely down I assume that City staff understood that it was just me that didn't understand it mam here members of the council we've been
through a couple of Renditions of plans here and um really there's no change in the footprint other than the expansions we talked about with the three season porch and then to the north so um I think at this point that doesn't really matter it's you know we're mostly
concerned about the footprint and the rough line will be in compliance thank you for clarifying that I just wanted to make sure that I was not misreading that or that there was something we missed or I'm sure we didn't miss anything but um okay
anyone else have any comments or questions we got Travis up here at the podium if you have any I would just ask I'm I'm the uh liaison for the middle sinkr Watershed and I know some of these projects on the river we we get
people sort of skirting around some of the requirements and they just you know hope you guys can work with these organizations and make sure we're everything's done correctly it looks like a great project you guys have your hands full yes we do holy ma been uh
been quite the process to get to here we've done quite a few uh there a lot of Renditions of changing a few things a lot of back and forth with Watershed so yeah feel yeah I'm sure so yeah um thanks it's a presentation and all the stuff that
we've been um shown is pretty great and and answers a lot of questions things that I would have thank you yeah and I think I had asked at a meeting with Matt or something at some point that there is the before they get their building permit they're required to deal with the
um Basement part is that kind of how how was the so that we because we wanted to make sure oh no it was the moving of the patio that's what it was CU yeah that's kind of a big deal and I'm sure that's they're probably very unhappy about having to do that but maybe they should
have not put it there in the first place right it's it's just not in the right place so but it will be taken taken out either moved to the proposed location on the survey or completely taken out oh they may not even they may not even put it back yet no okay all right but that's
it will be it will be taken out of its current location for sure okay all right thank you yeah forunate no good good luck yeah thank you all right so no one questions or anything that's
it I'm good okay does anyone want to make a motion then I'll make a motion um to approve let's see how do I want to um motion to approve the variances and conditional
use permit to facilitate the addition on the 395 Lakeside Drive is that all right they have one written out for you on here if you want know I should just read it and fine I'm want to be unique
by number I'm my own person okay do we have a second on con all right thanks Ethan we need a roll call vote council member Carlson I council member do hi council member Gilmore I
council member Hill I mayor Hansen I all right thanks everybody you're done you you may leave Yay good luck okay be fun to watch oh um now
we're going to consider amendments to appendix B zoning section 727 signs of the Bayport city code of ordinances and summary for publication signs off okay Sarah's going to talk
again sorry no madame mayor members of the council the primary purpose of the city sign ordinance is to regulate the time place and manner in which signs may be displayed it's also intended to allow for effective communication appropriate to the character of each zoning District
while minimizing adverse impacts and safety hazards the city council has convened multiple workshops to review the signed ordinance over the past few years to identify and address challenges with the current code on May 6 the city council held a joint workshop with the Planning Commission to review their
objectives and goals and review a draft rewrite of the ordinance substantial revisions to the ordinance can be summarized as follows the format is improved and up to- date definitions are clear and comprehensive it regulates signage now for institutional and
Commercial uses in residential districts which which previous previously didn't exist it creates two primary sign classifications permanent and temporary creates two primary sign types building mounted and freestanding provides flexibility for
special event signs eliminates permit require requirements for most temporary signs provides an opportunity to display temporary signs on a daily basis and the business district simplifies sign quantity size and setback regulations
identifies and defines prohibited signs and finally defines lawful non-conforming permanent signs and allows them to continue provided the sign ordinance or excuse me provided the sign is not altered or improved Beyond normal maintenance and those would be the existing signs we talked about in
the workshop for businesses currently on May 20th the Planning Commission held a public hearing on the draft ordinance no public comments were received and following the discussion the Planning Commission uh did recommend approval tonight the city council is asked to take action on the proposed ordinance
amendments at this time staff be happy to take questions I am like so excited we're finally here it was a long time it was a long time coming and you did a great job Sarah of you did all of those things that you listed it all got done thank
you yay that was a big learning curve I didn't you know just being on Counsel and learning just signs how my time and effort gets put into something as simple as signage I think we have now made it a
lot easier for businesses to have necessary signage but not too much signage and I think yeah I think we need to it's great uh I only I did have one question did you see my question that I said to Matt
and was I interpreting that correct and you want to talk about what it was okay Madam mayor members of the council the question was related to special event signs um and being when you can display those so the special event signs are geared more towards the business district so like a grand opening or a
fundraiser or those types of things um the advocacy sign is the one geared more towards the residential district which would allow Residential Properties to advertise the farmers market the picnic um Garden Fair those types of things and
they can have an advocacy sign all the time so they can pick their cause and have one sign in their yard whatever cause they choose to support So if I had a black lives matter sign in my yard and I also wanted to um promote the farmers
market I'd have to take the black lives matter out sign during the farmers market time correct okay is so yeah it was confusing about what was advocacy versus what was a special event I guess um and it seemed
like Farmers Market was more special event but I don't know and then I also I know we had a special kind of understanding with bcal we wrote something up years ago and then we tried to revise it I don't know if we ever ended up revising it like three years
ago mam mayor members of the council we I did look that up today Matt passed me your notes and we did pass it in August 1st of 2022 and it does outline different um sign regulations quantity duration time
placement um and we talked to staff and we agree that should stay as a policy that we could administratively amend from time to time as we see fit with our partnership with bcal um if it lives in the ordinance then that's more difficult to change and it's kind of a unique um
Community Partnership we have with them so our recommendation is to keep that separate great I agree I just wanted to make we looked at it again and that it jived with whatever we thought was good with everything else and you guys didn't see any issues with it cuz they get a little bit more leverage with like a
longer time to have signs out and um you should know this um Katie maybe you want to send a copy of it to her in case anyone asks her about it she's the liaison to Beal I can certainly do that and I and the reason for the flexibility there is because a lot of those events
are either sponsored with the city or in coordination with and so it's really that Community Based partnership that yeah exactly it's almost like another arm of the city because we don't have the staff to do that so Bal kind of takes over some of those things so so I'm glad we have that agreement in place
too all right did anyone else have comments or questions about the sign ordinance no okay let's make a motion then I'll move to approve amendments appendix B zoning section 727 signs of
the Bayport city code of ordinances and summary for publication thanks Ethan I'll second thanks John roll call uh council member Carson I council member doll I council member Gilmore hi council member Hill hi
mayor Hansen hi that passes too thank you very much staff all right consider amendments to chapter 24 cemeteries the bport city code of ordinances and summary for publication this again is Sarah thank
you Madame mayor recently staff recognized that the cemetery ordinance was in need of updating to reflect current sizing of grave site markers to be consistent with the monument Fabricators and what they were offering um customers in addition staff also recognized the need for more flexibility
in regards to quantity and size of markers allowed per grave site to appropriately accommodate the number of burials we allow per grave site uh to address these sections of the ordinance staff has prepared a draft of amendments for consideration it should be noted that minor rephrasing is also proposed
within the draft to clarify regulations or eliminate absolete Provisions uh proposed deletions are indicated in striketh through text and additions are indicated in read text within the draft uh the city council is asked to take action on the proposed ordinance amendments and staff is here for
questions okay um so just kind of summary of it is that we maybe noticed that people were having more like we kind of have are we making it jive with what's actually happening in the cemetery is that sort of the
thing okay um so we're making I mean it's not huge changes it's just were we also having issues with people not notifying us with enough time because that was one of the changes they must the quest shall be submitted to the city
at least five business days in advance and of the casket and two days for a cremation kind of couple things Madam mayor if I I can um so the notification is more to get everything in place so not only do we have to line
up somebody to um excavate the actual um thing but also sometimes for the burials um we have to find the deed and different things like that and verification sometimes cremation is obviously a little easier because we're
doing um the excavation by hand essentially the other big thing in um this uh change is the headstones um headstones have seemingly become somewhat larger and we were able to accommodate that with the space that we
um have for the each grave site and then also the number of headstones um the original um ordinance only included allowing for one headstone um that has been not the norm for a number of years out there so we just wanted to make sure
that we were um weren't in conflict with the uh the current code okay go ahead sorry Jen then other other minor changes that we just felt like since we're going through it we might as
well make changes too right so so and in number eight says no child do we have a an age that's exactly what my question was we just cross the whole thing why aren't children allowed to go visit the Dead one by themselves my daughter went
to visit her her grandparents my mom and dad there and anybody that has a problem with that needs to come and speak to me personally and and talk to her about it and explain to her why she wouldn't be allowed to go and I know it's not a playground I get all that stuff it's
more about those like having teenagers go hanging out at the cemetery right like kind of a cool thing to do when you're a teenager it's just unfortunately I mean and I don't think anybody would ever complain or anything like that but yeah well the cemetery closes at 9:00 p.m. so that takes care
of all people including teenagers trying to hang out that's true and and the other part of this would be that it's likely that you know if if PD or public works you know just asked anybody was there you know what are you visiting or
if there was an issue right here's an out to actually make sure that they're not there for a reason other than going to visit say their grandparents right right so okay yeah I just had to get that out cuz I thought it was the sweetest thing in the world when she
told me but she went and did without me even knowing um but so and my question was actually what what is a child what's considered a child it's not very clear I'm a child but somebody but I'm foury old so I don't know
if I mean I guess we don't want to totally get rid of number eight but how do you yeah do you just say minor child does that work cuz we don't know that means under 18 that's under 18 that does that work for staff I personally think you're maybe
reading too much into it I mean in black and white Connie well I know but I'm saying that you're not have child I mean if you're worried about like kids hanging out up there and you
put under seven you know under well you can have 19 and 20 year olds hanging out up under there so I think the point is just not a place to loyer right and if if Elsa or Violet wants to go visit their grandparents I don't think anybody
is going to come up to them and say what are you doing up here you know what I mean if they're up there was a paint can or something so I think I don't know I think it's interesting because we got rid of number 10 that says no person may loiter at any time right so maybe that's
really the the main point instead but I don't feel strongly either way about any of it I guess I'm might sold not strong either but I just think it's we're looking and Madame mayor members of the council we can easily eliminate that one
although it might be on the rules up on the cemetery sign I'm not sure one one I think we do and I have seen it very seldom but I have seen dog poop up there and that kind of sucks that's pretty disrespectful I agree I've
been there s times been but I mean I'm not going to go to battle it just was it was funny that it just happened within the past month and then I read that in the backet all right does anyone have any
suggested changes other than what's already documented here or do we just move forward with it as it is I I think it doesn't I believe the sign says no dogs allowed I mean running at large you're not allowed to have any animal run at large
period and it doesn't say anything About Pets on in our list Unleashed I think it's I if I remember right the sign says no do Madam mayor number number nine it's right below the oh an animal run I was looking for the
word pet for some reason okay just I mean whatever it just in the interest of cleaning it up and being consistent not huge problems but what did you want to what would be it's I mean animals aren't allowed to run at
large anywhere in town correct so I mean we our dog if I'm pretty sure the science says no dogs are allowed so to me our signage should probably match what is written here so your dog couldn't go visit your gravide someday
with your I'm pretty sure that's what the sign says yeah M may members of council we can actually review that if if we feel if you feel strongly about not allowing pets um I'm trying to remember if I'm trying to be if we're going to have the
science head it should probably mat yes I would be okay if somebody wanted to bring phto up and but just the cleaning up thing is big deal so that's maybe why it's not allowed because people don't clean up we can always review to you um about
putting a possible um um bag bags up there I can't remember if there's one up there or not there might might already be oh dispenser yeah okay we'll review the sign I just looked
at the packet today so I'm sorry that's okay we'll review the sign to double verify that they match okay um otherwise I mean I'm pretty good with all the stuff on here do you want us to still move ahead with approval assuming it
matches or how would you like us to deal with that or do you want to bring it back to us with um I guess I mean I guess it's just because the sign says it doesn't mean our ordinance I mean when the next time we get a new sign we could change I just don't know what
um that's do you have a picture of it or something oh she no it's not the right sign anymore um Madame why don't we why don't we make it approve it contingent that the um regulations match the sign
okay so moved do have a second second all right thanks John and Connie I guess we need a roll call again council member Carlson hi council member do hi council member Gilmer hi council
member Hill I mayor Hansen I all right and we're going to consider amendments to the fire department standard operating guidelines and Matt's going to lead us through that thank you madam mayor members of the council um the Fire Relief Association is
responsible for managing the relief funds which are used for the retirement funds of individual firefighters um these funds are provided by the state on a yearly basis um and invested by the relief Association in
specific state approved investment funds um the those funds are acquired based on population and uh tax capacity within the District that the fire district serves and so oh I think you we skipped
past the standard operating guidelines but you know what we were going to table that yes so maybe that's why you're think you're doing better job of it than me okay do we want no no so so we were going to do standard operating guidelines but we decided to table because we had some changes to yes I was like wait why is he talking about the
Fire Relief I'm very conf so should I move to a table City staff would recommend tbling consider amendments to the fire department operating guidelines till next we had a workshop earlier we still had some changes just so everyone understands why we're I'll move to table
the amendments to the fire department standard operating Pro guidelines excuse me thanks John any I'll second all right thanks Katie all those in favor I I oppose all right that's tabled now Matt's going to tell us about the Fire
Relief association annual benefit level and approval of the office of state auditor schedule form okay Madam may members of the council sorry about that that's all right getting ahead of myself we're good um so again the um Fire Relief Association is responsible for
managing the relief funds that are used for the retirement funds of each individual firefighter um the state provides These funds on the basis of the population served along with the c tax capacity of where the fire district
serves um so these funds are provided on a year basis and are allowed to be invested by the fire relief Association um and their their return um has to be remain above 100% so the other
thing that the state looks at is the state doesn't necessarily look at it but um you're also encouraged not to exceed or not to get too high of funding level right so if you start getting up into the 115 120% that kind of indicates that you're
not paying out enough money to your retirees potentially and that you're just kind of accumulating money rather than Distributing it so somewhere at the level of about 115% um the Fire Relief Association
starts to look at possibly increasing the payout for on an individual basis for their firefighters so that individual basis is based on every year that you are qualified as a firefighter
so if you have 20 years and your payout is say $5,000 then at the end of 20 years you retire you receive x amount based on your 20 years which would be $100,000 in that scenario so um the fire department
is looking to increase their basis from I believe $10,000 to 10,700 correct correct so what they need though is
Council approval to make that change um so moving from that scenario from 10,000 they're currently funded 116% increasing it to 10,700 would leave them um at a target
of about 110% funded so that easily Falls within the guidelines um of their bylaws so what we're recommending is that the city council adopt a motion ratifying an amendment to the Fire Relief association annual benefit level
as proposed all right thanks Matt um only question I had as you were speaking was so does it change so if I was if I've been there for 20 years and I was getting 10,000 per year those first 20 years go up $700 each so no matter all
of the years will now get 10 it's not like the first ones were under a different amount Madame mayor you are correct every year is now at the increased amount okay interesting um yeah I don't have a a
problem with it does anyone have any questions or concerns or issues no okay at us just moving through this yeah can I make a motion you want y go ahead okay I'll move to adopt the amendments to the Fire Relief
Association benefit level and schedule form oh did we have to talk about a schedule form at all or is that part of the that's just I think that's it's just the result of the change right there wasn't anything new that came up from that correct okay sorry that's perfect
motion thank you I read it off theor didn't all right no roll call is needed even though we're somehow spending it's not spending our money we're spending the Fire Relief money so all those are favor I you want to oppose say
nay okay that's passes as well got a situation oh okay John's got to run to work sorry guys thanks John thank you see you later byebye now okay um we're going to consider a resolution
for an in fund loan for the purchase of a replacement tender apparatus for the fire department Matt thank you madam mayor members of the council um this is a resolution to consider an
interf fund loan between what is currently the water and sewer uh Improvement fund to the um Fire Equipment replace well to the general fund essentially to pay for what was a
new tender truck that was originally purchased or bid on November 11th 2022 um currently that is scheduled to come in Sometime Late summer of this year it was originally planned that this uh
vehicle would come in um and need payment in 2025 um if you recall part of the financial management plan that we had set up originally had this uh vehicle be paying for with bonds that were also
going to be used for some Street Improvement projects when we push those projects out the second proposal was that because the water fund was fluid and cash that we would use that and acquire a loan from the water department
essentially to help pay for that truck or the new Fire tender and then repay the fire department over about an eight-year period so what you have in front of you
is a loan in the amount of $660,000 to pay for that truck truck and then a 0% interest rate over the next 8 years uh which is the amortization table that's included so one thing that's not listed
here and that is made mention of is it appears that there's a good chance that we will be able to um acquire or sell the um the old tender vehicle for a
significant portion of money um what we will do as staff is once that gets sold probably the beginning of the year we will incorporate that into the amortization table and that will lower the yearly payment so you'll take take a
less a lower loan based on the price that you can well probably not a lower loan but it will reduce the just principal it and then on a yearly basis it might be like 60,000 instead of the
82,500 needs repaying okay so that 82,500 that payment that principal payment every year will be included in the city budget um on a yearly basis just to show that that's needing to get paid so but you're
saying that amount will go down a bit because of the we're going to put the the earnings from the sold truck towards this and knock the payment correct down mon so it might not go down that first year but that second year the 2020
beginning balance will be less than what that 577 500 is and what does what is in the water fund right now was that in here and I missed it um it is not Madame mayor So currently if you recall the water and sewer Improvement funds are
combined and I believe there's about $2.5 million in there okay the intent at the beginning of the year in 2025 will be to split the water and sewer funds so that they go their separate way and specifically this will be coming out
of the water fund at that time currently they're together it will just be a reduced amount being paid or being split to the water Fund in 2025 with repayment just to the water fund and if some emergency water thing came up that we
had to pay for we would have to bond for that then or how would we handle well based on the CIP Madam mayor there currently is nothing that even that we would have to pay for I'm just saying what if all of a sudden there's some weird chemical in our water
and we have to buy a you know a stripper an air stripper oh wait we already did that yeah you know what I'm saying yeah Madam mayor at that point my guess is if we were building a new water treatment plan for something it would be significantly more than $6 we would be bonding okay I just
wanted to just think through all of that we can't just take all that money then what if we needed that money for I just want to make sure that there are other options so the other worst casee scenario would be that you you could slowly increase taxes also which we are currently
planning on doing but that was the preferred method of doing it this way where we could stretch it out over eight years rather than having a large increase one year okay is it I mean I could this
could be completely off base but would it since it's at a 0% loan would it be better to take the 150,000 and invest it for eight years and then at the end I'm just throwing it out there like yes it is cheaper on a yearly basis at
60,000 but what does 150,000 make over eight years that could be interesting I mean that could be I don't know something think about I mean I know Investments aren't guaranteed but I feel like the city stuff that we do they do pretty well and so if you look at what that would do
over eight years that might be something to consider if if you even can I don't know if you can do it like that considering loan zero but mad mayor mhis the council conceivably yes you could do that and yes you would make some money on it now
to try and keep track of that would it's not something that we would normally do right so what would be making money at that point is the fire department and the general fund would be retaining that
amount and so then we would just keep paying back the 82,500 over yearly basis so that's a thought that we could do City staff will make a recommendation as long as this gets pass
why don't we I'll discuss it with the finance officer Lucas and see what his thoughts are yeah um and we'll just take action as best that City staff feels appropriate yeah that was a really good idea Ethan I mean I don't know if it is or not I mean it seems like it not make
money on your money yeah if it's zero we're getting if it's a 0% loan you might as well put it somewhere else and get 3% over yeah I guess things could be more complicated than it sounds though you know I mean exactly kind why I said I don't know if it's even feasible but
yeah makes sense to make money okay any other questions or thoughts or okay want to make a mar you want me to do it no what do we got okay very bottom of the page number six
I'll move to adopt a resolution approving an inter fund loan for the purchase of the replacement tender apparatus for the fire department and I'll second all right thanks Connie roll call vote council member Carlson hi council
member Gilmer hi council member Hill I mayor Hansen I that's approved as well now we move on to city council liaison reports you want to go oh you wants to
go aw yay that's why he wants to start commission well actually they did meet but I um was not able to attend oh but I didn't know it until the last minute so that could get okay and it's nice we get
an update from Jill so we kind of know what's going on at the library you have a lot of stuff going on this summer so please check at the library they little flyers or whatever because there's a lot of programs Jill has lined up for the Summer She kids great and they're doing
all that strategic planning too yes and that's what a lot of the meeting was yeah yeah exactly okay Katie yeah um I had the Planning Commission meeting that was on May 20th they went over the two things that we passed the signage uh no
one came to argue it so that was approved by all of them and then the house on um Lakeside Drive was approved by them by all of them too and not we just got that email from the neighbor that was for them doing the improvements
to the house so and then they closed it's was a really fast meeting it like 23 minutes so okay uh B didn't have a meeting but they do have a couple things coming up this week the weting meeting is not till
next week so and it was a week early last time so but uh this Wednesday is ice cream social at Lakeside 6 o' is that right yeah 6 o' um the garage sales is also this weekend um the 7th and 8th so Friday and
Saturday and there's a map here at City Hall and then I think the library has one to I was thinking it was holiday oh holiday I'm pretty sure holiday does because they're open on Saturday and I think you know just to make sure someone get them on Saturday I think is why they and then the farmer Margaret is also
starting this month on the 17th so getting summertime going yay all right thanks um I went to um John's Middle St cray watershed management meeting on May 9th they
actually approved a a draft budget and they had three Grant applications that they approved plus they reviewed plans for the emergency housing Services building in still water and a new Mr Car Wash so they do I never really quite
understood what they do at those meetings but that's what they do they review so like that Lakeside Drive they had to look at those plans and approve them and they take recommendation from The Watershed person of course because like John doesn't know how all that
stuff works either right um yeah so it was actually a pretty quick meeting and then I reminded them that they can meet again at the library cuz they make us drive all the way to Oakdale I'm like come come back to the library it's better for everyone that has to go to that meeting but and then
May 11th the bcal had the bar CW so he went to the bar CW it was fun as always uh the 13th was Regional Council of Mayors and also Fire Relief Association nothing h i mean you guys heard about what we were talking about
there um King plant stakeholder meeting was on the 14th they talking about maybe trying to not meet or maybe not meet as frequently but it sounded like Oak Park Heights was not having that so we'll keep meeting um quarterly and then on the 16th I met
with Heather lelin lelin she's the president of the St Croy Valley Foundation kind of just trying to learn a little bit about ways that people could give more directly to Bayport if they want to either like their estate could make a donation or things like
that so just kind of beginning um talking about those kinds of things and is super helpful um and then I'm going to meet with someone else uh tomorrow to kind of keep that ball rolling met with um Bob Dicky who was here uh a couple different
times one time with the school district we went and walked the land with the architect and like he said I think they really are interested in listening and and and doing a good job with building a a building that is conscious of the environment and what the what the church
is looking for so I was happy to be part of that um Mike Will hel me the community relations um person from Excel wanted to meet with me on the 17th we were just basically just chatted and he lives in Bayport so that's also kind of nice so he just wanted to connect and
tell us what's going on and hear what's going on with us Lake Elmo airport advisory commission was on the 20th we still have the same concerns from the residents near there they had more complaints than ever in this um past
quarter um just a lot of complaints about noise low flying planes all of that so they're still working through that I don't know that there's a lot that that the neighbors can do um Matt and I met with Ashley Reynolds
uh talk a little bit about some supplemental insurance options for the employees here we're still wondering how we're going to move forward with that eberg Lamers had their 75th Anniversary shindig I saw our um attorney there and
his uh Jerry Garcia Tha we had a good time and um that was on the 23rd congratulations to them for 75 years uh the M Memorial Day Parade was on the 27th thanks again to Jim
Menard he plans that and it was a great day for everybody I had a chamber ambassadors meeting on the 208th we also met about the standard operating guidelines the committee on the same day I had a little chat with the Metropolitan Airport Commission
community relations person again about what we can and can't do to help the people that live near the airport where all the increased traffic is happening um went to a ribbon cutting also went to the Stillwater has a human
rights um commission and they had a presentation that some Eber glamour people put together um called American stories of cultural change super interesting so checked that I think did Christina go on that I think she was part of that little they went on a trip
to Nashville yeah she was in a picture I was like oh I recognize her um the Excel Mike Will hel me had a a tour of the king plant for local businesses and he asked me who he should invite so I suggested some people so like uh some
people from Woodies and mael and other local businesses got a chance to go tour Excel and then he had a little um kind of happy hour for them afterwards at the legion to kind of talk they were all super impressed and it was exciting for them to go there so and he's going to come sometime late summer to talk about
the council anyone from the council and maybe some other people maybe going on another tour he just wants people to be updated on what's actually happening with the plant in the decommissioning and then again today I had the Regional Council of Mayors meeting and we went to
Microsoft and Edina and they talked about AI so it was kind of interesting so yeah that was I I started to do my Las report oh my God that was kind of a busy month it didn't seem like it but it was all right staff and City
administrator reports mat thank you madam mayor uh faor Chief eising good evening Madam mayor and council members uh for the month of May our calls were 124 compared to 102 in
2023 and the big increase is the detour on I94 has caused a lots of accidents people that are don't live around here are trying to avoid that and are getting crashes all over so that's why we jumped
up that month yeah cuz when you print when you submitted this it was only 81 yeah it and it went up to 124 yeah we were going on accidents almost almost every day so um again our year to date for 2024 is 503 compared to 47 76 and
2023 our monthly drills were apparatus operation we per NFPA we have to test our hose we have 9,500 ft of hose to test we did hydrant and pumping operations our fire inspections are ongoing as well as Plan reviews uh pass
beans we had Washington County Fire Chiefs the parade Anderson Elementary kindergarten uh tour to station Bethlehem um Church confirmation class tour our anniversary for me is Dave pernick at seven years upcoming events
are Party in the Park this week up in Oak Park Heights our Flag Day ceremony and the food truck Extravaganza so if I stand for any questions where's the food truck extravagant at the Washington County Fair fairs I think it was the high
school I think that was just the first yeah it was at the high school for one or two years yeah it's a big event when is that uh 7 16 I can't remember father it's a Saturday like the third Saturday of June
of June yeah oh yeah I think it is Father's day it's Saturday it's the 15th that's what I thought yep yep that's just not just coming up next thank you any other questions okay thank you thank
you police chief Jackson thank you madam mayor councel um like the uh fire chief we've had actually a lot of requests for tours that we've been doing and that's going to continue on probably for most of the summer here uh officer lowski assisted the school with their bike to school day on May
8th um officer Cornell uh instructed uh Jill's staff on the use of the AED at the library and then we also had a uh tour of the confirmation class on May 15th uh some of those pictures are online and then the big news is we did receive uh the grant that we uh put in
for for the safe roads Grant which will be primarily focused on Highway 95 we had to kind of designate a safe road area and obviously with the amount of traffic we get there that's where it will be concentrated and it will be $25,000 strictly going for overtime um
for the officers and with my packet I did include a letter of appreciation to officer Cornell who was instrumental in helping us get that Grant uh was a team effort also got assistance from Sergeant Slinger and officer lowski and myself but Larry was really the one who
spearheaded that and put the work in so we thanked him for that and with the amount of money that's coming in is pretty significant we're going to be doing most likely subject to change um starting when the grant opens up I
believe it's July 1st we'll be doing two shifts probably per week um a 4-Hour shifts for the officers to work overtime uh it should work to somewhere in the neighborhood of around 70 shifts and then we're going to do a lot more of our
uh two shifts per week during the summer months or the warm weather months and then during the uh winter months we're going to probably drop that down to one shift so there will be a significant amount of more activity um and when I spoke with the officers we want to make sure it was very proactive and uh that
they're going to be out there issuing citations it's primarily for things like crosswalk violations speeding um distracted driving uh with the uh overtime we're also going to be doing some match funding with the officer that
might be on duty or our powers shift officer to assist with that so we might be doing some decoy work on crosswalk violations so I would just ask all of our residents who um uh just make sure you're actively looking at those crosswalks um because obviously like Bob mentioned earlier tonight it was an
issue it's something we still we're always going to have to deal with so uh hopefully with this uh $25,000 overtime Grant we can make a big impact so we're real happy about that things coming up uh we had the obviously the Memorial Day
Parade uh that went over well was well attended uh my kids were in the back seat a lot of people got a kick out of seeing their fingers stick out through the plexiglass uh we are uh moving along with our safety Camp planning and night to you night some of those uh area
businesses you might be getting visited this week to ask for uh some donations by officer hsky so hopefully we uh get some help there and then we decided to move our uh scam presentation that we had talked about mayor we're going to move that out to the fall just uh timing wise and logistically for how much we
have going on right now with that I'll stand for any questions no questions just okay say thanks to officer Cornell again I think it's awesome that he initiated all of that and I think residents are going to be excited to see
that extra enforcement out there and it's it's a significant amount for our overtime so yeah I hope we don't wear them all out we want to make sure it's a as big of an impact as we can so yeah great I already feel like you're making them because my daughter was walking home the other day and there was four
cars that didn't stop and the cop pulled over the LA and the two of them stopped too I was like oh maybe both of them will get tickets I think the first one eventually pulled off they're like oh not me on the second one much more egregious violation right yeah yeah first one
should have stopped definitely should stop so yeah no thanks for being out and around yeah we're really trying to do that and I think uh the staff really understands and we're really doing our best to make that impact so and now with the uh funding we'll hopefully get a
little more time to do that that's great thank you thank you Public Works director WTH uh Madame mayor members of the council um this month we will be fully staffed starting tomorrow with our summer help that will make seven of us including myself uh
plenty to do around town um I take a lot of pride in driving through this area and noticing at how beautiful this this little Community is so uh it's it's fun that all of our staff feels the same way and takes a lot of Pride um coming up uh
we did apply for a solaron public buildings Grant through the state of Minnesota Minnesota dep Department of Commerce uh we prepared a Readiness application which is essentially stating to the state of Minesota Department of
Commerce that we are ready to take on a project for solar um if we are approved to move forward with that uh we can fill out the complete full Grant application and hopefully um hear good news on that which would produce uh the Monies to be
able to create a solar array to potentially power uh the fire station which actually uses quite a bit of energy so um we are still waiting on the Minnesota climate action Grant which we applied for an electric vehicle um to
procure for our public works department uh we did ask for $50,000 on that we should hear hopefully by the by the beginning of July so stay tuned for that um otherwise I will stand for
questions thank you so much for all your time that you've been putting in on this the grand applications and everything I know I threw some things at you and you're doing great following through on all of that and I appreciate it so that's wonderful I hope we get both of
those any update on the um Barker's elps and that Grant and uh we're waiting until the fall when things kind of cool down a little bit um with the equipment that they'll be using uh we're they're concerned about creating rots in the
soil and making it worse creating more problems than um they would be solving so okay we're going to wait till the ground gets a little harder I think you said that and I forgot so thank you sure uh Madame mayor Sarah and I did a joint um update and so that includes a
lot of the stuff that we actually completed tonight um couple of things that aren't on there or that we didn't complete tonight um we continue to work with uh Anderson Elementary Architects and Engineers um to work on preliminary
plans traffic study um just working towards a point where Planning and Zoning application submittal will start and that um there will be um city meetings and different things like that for review um that will come fast and
furious here they do have a deadline of essentially to get into the building of of 2026 um which is a very quick turnaround time based on my opinion so um another
item is the uh Street uh light and storm water utilities we will presenting here sometime shortly um that recommendation was included in the financial management plan for the creation of those two um as
a revenue source and from an equity standpoint um and as another Revenue Source just in general um for the financial management plan and for our budget for next year um so City staff will be presenting those two uh items
here at some point and then uh finally the fire department operating guidelines um we tabled that item tonight but essentially what that was looking at is um reviewing the current operating guidelines to make sure that they align
with our current Personnel policy and hiring practices um and to review it with the uh fire department also to make sure that uh they understand the changes that we're looking at um we will be revising that and bringing it back to uh
the city council at the July meeting with that I will stand for questions usually Sarah tells us when the newsletter is coming out Adam mayor I'm working on it as we speak okay good I was like I know I I had to write a message from the mayor so
it's coming up all right great and then any other items or announcements all right do we have a motion to adjourn I move toj the meeting
thanks Katie I'll thanks Ethan all in favor I I'm want opposed okay we are adjourned what for