the um August 11th, 2025 Bayport City Council meeting. Why do I hear myself echoing beating back to her? Harrison, um that is still happening. It's because
the TV speakers are on because that's how we end up hearing the remotes. Oh, because of when we were doing Zooms or something, we had them on. Is there a different way you can do that? [Music]
Turn down too. You guys heard it earlier. Yeah. Yeah. I wasn't hearing it. Okay. Thank you. Yeah, that's better. Thank you. All right, let's all do the pledge of allegiance. Pledge allegiance to the flag of the United States of
America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay, Matt, will you please call the role? Council member Do here. Council member Gilmar
here. Council member Bliss here. Council member Hill here. Mayor Hansen here. All right. Do we have a motion to approve the agenda for tonight? I move to approve the agenda as presented. Thanks, Katie. Second.
I'll second. Thanks, Ethan. All in favor? I I. All right. There are no proclamations, etc. And um suppose there could be someone here. Is there anyone here for the open
forum? Should I read the whole spiel or not? Okay, we'll skip that too. Um and then the consent agenda. Consider a resolution adopting items 1 through 11. The July 14th city council workshop and
regular meeting minutes. The July payables and receipts. July building, plumbing, mechanical, and zoning permits report. First amendment to the parking lot lease agreement with Anderson Corporation for use of the Lakeside Parking lot. Authorization to issue a
request for proposals for property mitigation at 2 and 18 point road. Authorization to hire Camera Heldman for the position of assistant library director. Yay, camera. Special event application from Woodfire Wellness to
operate a seasonal sauna facility at Lakeside Park. Thanks for coming, guys. And a short-term rental exemption request for 5286 Street North. Service agreement with David Drown
Associates for a pay, equity, and salary compensation study. uh comprehensive plan amendment to include the Bay Haven at Bayport development within the municipal urban service area and designate a future land
use of low density residential and highdensity residential. Uh do I have a motion to approve the consent agenda? I move to adopt a resolution approving the consent agenda as presented. Thanks Carl.
Second. Thank you, John. Roll call vote, please. Council member D. I. Council member Gilmore, I. Council member Bliss, I. Council member Hill, I. Mayor Hansen, I.
All right. And now we're going to have a presentation of the city audit. I believe it's online with Molly Thompson from Schlenner Wer & Company. She Good evening. Can everybody hear me? Okay. Yes,
we can. Yeah, thanks. All right. Wonderful. Well, first of all, thank you for allowing me to attend virtually. I had a little bit of a calendar conflict with the date change that I couldn't get moved around. So, um, as I go through this, if there are
questions and, uh, maybe if someone can just let me know that as we go and I can either address those on the slide we're on or wait till the end, whichever you prefer. Okay. All right. Um, this first slide is just
to kind of give a picture of the audit process. We have a planning phase, a fieldwork phase, and a wrap up and write up phase. And this the general procedures listed here kind of show you what we do for the fieldwork phase, which is where we basically test the
numbers. Um so once you provide us with a trial balance we um go through and do some detailed testing of original documents, analytical procedures, inquiries and the like. Um, we also review all of your minutes and contracts
agreements and we do all of that work so that we can issue an opinion on the financial statements and we issued an unmodified or clean opinion that they are fairly presented in accordance with generally accepted accounting principles.
Um, along with the audited financial statements, we also issue a report to the members of governance and this is really our opportunity to let you know if there are any issues or concerns that we noted. Um, the audit went smoothly again this year. We have a very positive
working relationship with your management. No unusual transactions, policies, um, accounting treatments, etc. We are required to let you know that in for our purposes there is a significant
estimate and that relates to the net pension uh asset and liability for your proportionate share of parah. So again it isn't that it's significant maybe to you or the financial statements but it is to us as the auditors.
And then you did appropriately adopt Gazsby 101 this year pertaining to compensated absences. In terms of internal controls, we have the same findings that we've had for several years now. And these findings
are very similar for for all of our government client base. So there's nothing unusual with the findings and nothing unusual in the current year pertaining to the findings. So we do help with some adjustments from uh cash
or modified acrruel to acrruel basis and then you do have a improper segregation of duties just because of there's there's a lack of enough people there um to spread the transactions out across certain number of folks.
And then we're also required to let you know that we do prepare the actual financial statements for you as part of your audit each year. We're also required to look at your compliance with Minnesota statutes. So the OSA
actually issues various checklists that we go through. And the areas that are reviewed include contracting and bidding, depositories of public funds, conflicts of interest, public indebtedness, claims and dispersements,
and then they have a catch all mis miscellaneous checklist. Um, and we had no findings in this area. So again, a nice clean report. The next few slides I'm going to walk through all pertain to your general fund and we'll spend the most of the
presentation on the numbers part on your general fund. Excuse me. So we have a five-year trend here. Revenues in blue, red and red is your expenditures and then green is your your fund balance. And fund balance
represents at December 31st if the doors were closed what would be left over. um between assets less all of the liabilities being paid off. So it really represents the health of the city.
Um current year your revenues exceeded your budgeted uh revenues by about 425,000 and expenses exceeded your budgeted expenses by about 771,000.
Um, your general fund had a loss this year of about 440,000, but you ended the year with fund balance of about 3.3 million. So again, a healthy number on the fund balance. On the next couple slides, we'll walk
through the revenues and expenses, and I'll just kind of talk in general about the changes between this year and the year prior. So, this is your revenue cycles. And again, we've got 2023 in the blue, 2024 in the red, and then your
budget in in the green for 2024. So, taxes and assessments increased a bit this year um due to a little bit of a levy increase, better collections, and then some assessments um were levied related to the Fourth
Avenue improvement project. And then the next big bucket I'm going to talk about is intergovernmental. This went up uh largely due to an increase of about 134,000 in LGA.
Um charges for services relatively similar year toyear. Investment gains were down a little bit compared to the prior year. Um the reason your budget is off in that area is you generally just budget conservatively for investment uh
earnings. And then your miscellaneous the increase there is just in general an increase in donations over the prior year. Okay, there we go. On to expenditures.
Um, general, you had a little bit of an uptick in this um, year's expenses, largely due to uh, election expenses. Public safety was pretty similar. Public works um, you generally just had a
decrease in several uh, repairs and m repair and maintenance accounts over the prior year. Parks and wreck, pretty similar to the prior year. capital increase. You had a big increase this year. Uh part of that was the fire
tender purchase of about 687,000 and some street improvements of about 644,000. This slide is another indicator of the health of the city. So you have a policy in place that your fund balance, your
unassigned fund balance should be approximately 40% of the annual budgeting operating expenditures. And you can see here over the five years, you've ranged from 73% up to 180%. Um,
so again, you've met that all all five years and your fund balance policy is in line with what the OSA recommends. Ash for the general fund over the five years. Here we have a graph, but it increased 405,000 this year to 4.1
million at the end of the current year. Um, now I'm going to spend a little bit of time on your other governmental funds. Um, you've got your water and sewer improvement fund and then your other what we call non- major or smaller um funds. That includes your permanent
fund, special revenue funds, library improvement fund, and then your debt service funds. So the water and sewer improvement fund had an increase in the current year of 174,000 and the non- major government funds had
an increase of about 92,000. And both of these funds again they have a healthy fund balance of 2.4 million for the water and sewer improvement fund and 2.7 million for the non- major governmental funds.
ash in these two funds. Your water and sewer improvement fund decreased about 486,000 to 1.7 million and your non- major governmental funds decreased just slightly about 16,000 to 2.4 million.
Okay, the next few slides I'm going to walk through the um enterprise funds which are your water and sewer funds. Uh the first one here is your water fund and you'll see that the green line
represents your operating revenues versus the red line is your operating expenses. Um so you have operating income or loss this year of about 128,000 compared to about 30,000 the year prior. And then
you do have some other revenues such as special assessments, connection fees, interest income, etc. that helped fund uh this fund. Uh but you did end the year with a loss of about 17,000
um for the water fund. And again, you have a healthy ending net position or fund balance of 7 million for the sewer fund. similar. You've got um a operating loss of about 130,000
this year compared to 115,000 the year prior and then some adbacks, some other revenue for the same type of items, your special assessments and um interest income and the like. So you had a net loss of 76,000
and you have an ending net position of 3.2 million. Keep in mind for these funds, these do include depreciation, which is a non-cash expense. So that's part of the what is driving the loss in these funds.
And then just a cash trend analysis. Your water fund ended the year 115,000 higher than the prior year. So ending cash was 2.7 million and sewer was down about 196,000
for an ending balance of 1.4 million. Um the next two slides take a peek at your total assets and total liabilities for the entire city. So this is all of your government funds that we just talked about plus all of the enterprise
funds. And your blue bars represent your current assets, which are largely cash and receivables. And then the red bars represent your capital or non-current um assets, which is all of the equipment, infrastructure, and the like.
So in total this year, you had an increase in total assets of about 800,000. uh meaning that you ended the year at 46.3 million compared to 45.5 million the year prior.
Meanwhile, total liabilities, you ended the year at 3.8 million this year compared to 4.1 million last year. So, a decrease of about 300,000. So, the
net change citywide is a positive change of about 500,000 in your fund balance. Then I've got two slides here that just show your outstanding debt. You've got some outstanding debt on the
governmental funds um that come due in 2032. You can see here the blue just represents the principal payments that'll be due and the red represents the interest. And then similarly on the
um uh enterprise funds, you've got debt outstanding that will be due in 2031. Um and again, you've got your blue represents principal versus red as your interest payments.
Other than that, I want to thank uh Matt and Lucas for another good audit season. Everything's filed and complete with the OSA. Um so, you're good to go for another year. I appreciate all the hard work they do.
All right. Thank you, Molly, and thank you, Lucas and Matt. I know a lot of work goes into this. Um there are I mean there's some charts that don't look real great but I know we're making changes. This was 2024 and
there are things that we became more aware of and made more some changes now for 2025 and 2026. We will do adjust even further. um just the discovery of not having actual um separate accounts
that we thought we were pulling from for some capital improvement projects and it was all coming out of the general fund and so we're we're making adjustments and I think in the end it all comes out and like you said we're half a million ahead in the fund balance so so that's
correct the good part of that story um it's just some of these charts don't look like they're we're sitting too great, but in the end we really were doing okay. So, yep. And and and I think too, like I said, you also have to keep in mind with
those water and sewer funds that those do include some pretty significant depreciation numbers. So, just so everyone in the room understands what that means is you you might have improvements that are 10 years old and
you're only expensing those over, you know, 20 years versus upfront in the year of purchase. So, it's a non-cash expense just like a business um would have depreciation. So those are some
pretty big numbers that impact those enterprise funds in a different way than your governmental funds. And we're also we created the new funding mechanism for those. Correct Matt? So we should be able to
start putting more into those funds based on the at least the we haven't implemented the the water one, right? But yeah. So Molly, the mayor's talking about we've reimplemented what would be like equipment replacement funds and
different items like that. So um for 2025, we're putting money specifically into those rather than spending down the general fund on per purchases such as Exactly. and stuff like And I was actually referring to the fees that we'll be gathering now too to help supplement
those or Oh yeah, for 2025 also Molly we'll have a storm water fund enterprise fund um that will be added to the list. So perfect. Yep, that makes a lot of sense to me. Okay, just to make sure I'm reading this
right, too. So when I see uh expenses outpacing revenue consistently and a decreasing fund balance, that's more indicative of trying to get that fund balance to a more appropriate level. Is that what I don't think it was intentional. Um no, but it was that.
Yes. Yeah. Commissioner Bliss, it's probably more of an explanation outside of this realm. Um but really what was happening is um we had a very big fund balance right at one time in 2020 and um instead
of we use some of that fund balance essentially to keep taxes lower. So um that's the gist of it there. Um and once you start using that over and over again obviously it gets down to a level
we are now. It's still not a level of technical concern because our policy says 40%, right? But and we're at 70 or 80. We're at 73%. But if you would keep doing that over time, that becomes a problem. Eventually, you'll run out of a
fund balance. So the intent the intent now would be to make sure our improvement funds are funded and when we're budgeting bring money from the improvement funds into our general fund to pay for those capital improvements in
any given year rather than spend down the general fund. Thanks. Correct. Good question. Does anyone else have any questions or comments about the audit? We could have a motion to accept it then. I guess
I move to accept the 2024 audit as presented. Second. All right. Thank you, Katie and John. Um, all those in favor? I. Anyone oppose? All right. Thanks for your time, Molly. Thank you, Molly. Appreciate it.
Sorry on you. Yep. But glad you could still make it. All right, thanks. Um, we have next on the agenda is public hearings and we have no public hearings or unfin unfinished business. So, we're going to
move on to new business and we have Dan L here from the planning company, our consultant for planning and he is going to tell us all about
the resolution for planned unit development for Bay Haven at Bayport for the multifamily rental units that's been submitted by at home apartments. Good evening, mayor, council members. If we can switch to the slide
projector. So, this application has been submitted by at home apartments for lot one block five within the Bay Haven at Bayport development. Uh the preliminary plat and PUB zoning district for that development was approved back in February. Uh it
included specific parameters for development of this lot. uh required the developer to submit their own PUD development plan for the site. It also requires obviously that the developer of Bay Haven proceed with a final plat so that there is a lot to develop specific
to this site. The comprehensive plan guides the property for highdensity residential use. That's based on the resolution passed as part of the consent agenda. As I said, it's zoned PUB district with uses allowing townhouse or multiple family dwelling units, minimum
of 30 and up to 70 units in order to comply with the density needs of the overall development. Uh surrounding the property is the ISD 834 elementary school to the northeast, Barker's Alps Park to the uh east and south east. Uh
you have inspiration to the south and then west. Uh and basically centered in the development are all the single family homes as part of the Bay Haven at Bayport development. The building plans are representative of what uh Pratt Construction initially showed back in
February for their intended use of this site. Uh they worked with the architect uh who also works with at home apartments to further develop uh the proposed development of the building. Uh it has 70 units. It's a height of four stories or 37 feet which is slightly
above what was initially discussed and can touch on that in a moment. Uh but the exterior features uh durable sustainable uh finishes including brick or stone and horizontal laps. There's a variety of materials. There's a variety
of setbacks and uh emphasis throughout the structure. So it minimizes its overall scale as part of the the project and would be consistent with the character of the single family home surrounding it. Uh the preliminary layout of the building has uh 51%
one-bedroom units. Uh all of these units exceed the minimum floor area for apartments required by the zoning ordinance. So the fourth story that's proposed by at home apartments is essentially an amenity deck on the southeast side of the building or east
side of the building. Uh it provides opportunity for view of the St. Croy River Valley uh from the elevation and there was uh perspective drawings included in the packet to show the visibility corridors that's created by this space. It also includes a room
available for community or resident uses within the building. Basically the party room or gathering space. Um but what the architect has done is basically tuck this space into what was already designed as the pitch roof. So if you look at the original plans compared to what's proposed now, it's not evident
that there's a fourth story. Uh the developer also had perspective showing the view of the building surrounding from the surrounding sidewalks and it's not evident that this fourth story is up there. So it maintains the overall scale of the building while providing an important amenity the developer feels is necessary for the project.
So Dan, I um wasn't sure how to interpret those um where it said like the 30-foot trees were blocking the view. Does that mean that there is a view of the river from the roof rack? We can let the developer explain the the views that they're after, but there
would be a view towards the river. Uh depending on where the roof deck was placed, there would be trees, but this this does afford those opportunities. Okay, thanks. Um so in terms of the site plan, again, PRA construction had really done a
thorough job at the preliminary plat stage laying this out, having engaged the architect. So there isn't a lot of change from uh that initial concept to this. Uh all the lot requirements and setbacks are consistent with the uh preliminary plat design of the project
in terms of uh what was established for those parameters. They've provided a landscape plan and as part of their PUD permit, it includes um minimization of irrigation and water use for the site, making it more sustainable and putting less burden on the city's utility
facilities. Um, one of the things discussed in the report is the uh parking requirements for the development. Uh, the Bayport zoning ordinance is a bit outdated uh in that it requires two stalls per dwelling unit. As apartments have grown in popularity, there's been much more study
of the parking need for these types of land uses. Uh, the developer is also experienced in operating multiple family dwellings. So, they provided background information on their own projects. City staff used uh data from Institute of Transportation Engineers where they go
out and do actual studies for parking demand for various land uses to basically check what the developer was showing as their estimated parking demand. Uh based on that, city staff is comfortable with the 120 parking stalls available on site. Plus, there are
additional nine stalls adjacent on the street that would be intended for short-term parking of delivery vehicles primarily. But uh there would be a parking restriction placed on those. So there's no overnight parking uh in those locations to keep them available. Uh the site is well connected as part of the
overall pedestrian uh flow through the development with sidewalks surrounding the entire building and the trail that goes from stage coach all the way through to uh Barker's Alps Park uh providing connectivity. Uh we can discuss the trail more as part of the
Bay Haven final plat but uh the basic parameters is that infrastructure will be in place for this project. Uh the engineering uh staff has provided a review of the project as they're reviewing the final construction plans. Uh there are a number of items that still need correction. Um but that's
typical of this process where you're finalizing everything down to the final details is making adjustments uh basically as you go. So, as we've phrased the resolution and the conditions for approval, any engineering item pertaining to grading, storm water,
utilities, uh, streets, parking areas, etc. is still subject to the city engineers review to make sure that checklist outlined in their memorandum is covered. And also, if there's any adjustment to it, for example, if the retaining wall is taken out of the plan, then what does the grading plan look
like? Um, so there is some flexibility on the part of the engineer to review and ensure that everything is done according to specifications. City staff's recommendation is that the proposed development is consistent with what uh the city council anticipated development of the site would be back
from February. So we are recommending approval of the PUD general development plan and the PUD permit. City attorney's office has also drafted a site improvement agreement that the developer would execute to ensure completion of the project in accordance with the city council's stipulations as outlined from
the August 6 planning report and included in the resolution for council consideration. And there is a a representative of at home departments here if you have any questions or comments would like to hear from them as well. Okay. Thank you. Um,
I don't know when the right time is to bring up the questions that I have about um, like the the map labeling on this one is different than the labeling when we get to like the street names are different when we get to the other one.
I kind of want to talk about street names a little bit too and when I should bring that up. Um, but otherwise I don't know that I had any. Does anyone have specific questions for
I would like um so on basically any of the maps on that map there top center circular center left a little bit that circular um right there Dan. Mhm.
What What's exactly happening there? How big of a retaining wall? Yep. That's a retaining wall for a storm water basin. 9 ft. Yep. And Okay. And it it appears like there might be like some sort of fence or guard rail that goes around that. I
mean, so somebody's yard people's yards are going to back up to a 9 ft drop off. Correct. So there is a fence placed at the top for any retaining wall over four feet. Okay. But it is it that storm water basin and
that retaining wall are actually in the outlot that's owned by the homeowners association. So it's not in anyone's personal yard. Okay. Okay. Do you have concerns about that or you just kind of want them to point it
out? you know, kids climb fences, you know, stuff happens. Yeah, it's really close to those residences. Yeah, I'm guessing there isn't an alternative or they would have done something different. Brody could address that, but as part of
it has to do with the topography of the site and the need to provide for storm water management throughout. And so there is some kind of a retention pond right there on that corner where that correct.
Yeah. May there are there are it's a two cell system and um you know of course the developers here they're they're intimately familiar with the details but the one particular one that you're looking at there there are two cells uh one on essentially the south side of the
retaining wall and the other to the north. How how do they operate? I mean in a in a nutshell I mean is there expected to be water in one and one's dry or does one flow to the other one or how can you give us a brief
right? Yeah, generally speaking, um they are uh interconnected and um you know again with the the developer here they may be better suited to speak but uh one is generally going to have a um you know uh on normal in a normal
normal precipitation year you would expect to see some water in it most of the time if not all of the time. Um, and the other one would be more of an infiltration practice that would be expected to dry out in in drier periods and they are interconnected. They work
together. That Yeah, that's that's good enough. Yeah, I I I guess just for me it that stood out as I'm on my safety committee at work as as a pretty lowhanging fruit from a safety standpoint. I guess I'm curious about like so that
retaining wall. Madame Mayor chime in a second. So it in the interest of keeping these two things separate. Um is that more for the other development? It is more for the other portion. Yes. Okay. So your question about the trees and be able to see that they're 30 foot thing.
That's definitely we could ask that now. But okay. And if you have any questions specific to essentially the apartments. Okay. That's that's what I would be asking now. I know. And that's why it was so hard that this came first because I think we all want to talk about the big picture
first, you know, but it's not that order on our agenda. So, okay. Um, so hold that thought. I'm curious about I don't want to forget about the and how that looks. So, do you want to let us know? You'll have to come up here
so everyone can hear you that's watching or will watch online as well. So, and introduce yourself, please. Oh, shoot. Just one at a time. Put her left. I messed this up last.
It'll come. Okay. Great. Uh, good evening, um, Mayor Hansen, members of the council. My name is Leanne Stefaniac. I am president of real estate and development for At Home Apartments. I also serve as our company's general counsel. Um we're pleased to be here tonight. Um being a
part of this project and being the uh the apartment partner for Bay Haven at Bayport is very exciting for us. Um when the project was brought to us earlier this year, we knew we were the right developer for this. Um our company was founded over 30 years ago um by Mike
Ashel and Alan Spalding. What started as two guys buying Brownstone out of college has grown into a company that has over 5,000 units throughout the Twin Cities metro area. We employ over a hundred people. We're based in St. Paul. We are a true local operator and
developer. Um we we view ourselves as operator first, developer second. And what I mean by that is that we're not a fly by night developer. We're not just going to build this and then leave the community. Um we are here to stay. We want to be partners and stakeholders with the residents of Bayport. Um and so we're just very excited that we get to
be the ones to partner with Mr. Pratt and his team to complete the whole picture. um to your question about the views. So the reason why um when we first saw this project back in February, Pete Keelley who presented the apartment concept to you all, he's been a partner
of ours for almost as long as our company has been around and all the communities that we have developed throughout the Twin Cities have been done in partnership with Pete Keely. So we knew that when we saw it, it was 85% complete. Um we just knew from an operation standpoint there were some enhancements that we needed to make. One
of that was where is this where's the gathering space? where are we going to create a sense of community within this project? Um, and knowing that we wanted to, you know, keep it 70 units to make the uh the project economically feasible, um, we needed to be sensitive to the massing and what the villa homeowners
were going to see. And so, working with Pete, we decided that we needed to put the community space, um, integrate it into the roof line. And part of that vision for us too was here's the community space. here's where people are going to gather and have, you know, a glass of wine at night, a dinner party,
you know, book reading, whatever the event might be. But we also wanted to see the river and have viewpoints of the river valley, right? We're we're in Bayport. It's gorgeous. It's right along the river. We should enhance that for our residents coming in as well. So, without that fourth floor amenity
deck being built into the roof line, the third floor units where all the housing is and below, you're not going to see anything from your units because of where the trees are. And so that's what that graph is trying to show you that okay, well if a tree is 30t tall and you're looking out this window, you're not going to see anything. But if you can go up to the fourth floor amenity
deck, well now you're going to have partial views of the river, you'll have full views of the river valley. It's not going to be 100% you can see the river every day of the week. It's just not possible. But it does allow our residents to really enjoy, you know, the community and the environment which um you know supports the aesthetic of the
project. Okay, that's great. I'm glad you were able to incorporate that outdoor space. I think that will be a nice addition. And keep the trees. And keep the trees. Yes. Cuz it's nice to look at trees, too. You're for some reason it's no longer sharing your screen, but
um Okay. Thanks for explaining that. Yeah. And it looks like there's also like a a ter like that other area that's on the ground level for outdoor space, right? I assume that's what that terrace area is. Where are we?
Are you talking about where the um on the first floor the first level plan there's a terrace? Yes. So that is this open terrace the parking that'll be over the underground parking. So that's just the it'll be a pvious surface. We will have drains to make sure that there's no water issues
and runoff happening. But um that will be just an open gathering space on the first level for you know kids to play, animals or what have you. Okay. But it'll be on top of the underground parking deck. Gotcha. And there are also commons areas on that first level for
other community space. So, okay. I think it looks really beautiful. I like the you kept the multi-level look from the outside instead of it just being a big box. Um
I I'm I'm glad we're looking at, you know, minimal grassy area for maintenance and all of that. So, I don't really have any ideas for it or anything. I think it looks good. And I I totally am on board with it. Not we we
don't need two spaces per unit. I mean, every all the numbers you showed us make perfect sense to me in the way, you know, they're not all two bedrooms or more, that kind of thing. So, I think it um it all makes sense to me.
Does anyone have concerns about this specifically while we have her here? No, not really. I mean, I'm sure it's, you know, going to be a highly desirable um structure for people that reside in.
Yeah. has a lot of variety of um sizes of of the apartments and and I love that you guys have a longstanding history and you have other apartments that you're already doing and that you'll be here and you're local.
So, um I know sometimes those parking garages can get a little tight though, too. So, do you we need this many parking spots for sure? Like are you are you good with it? Do you feel like Yeah, I think we are good with it. The building footprint is the building
footprint. We did not mess with that especially this late in the you know game after you know John and and the Pratt um group have already worked out a lot of the engineering and grading you know sensitivities for the site. So keeping the building footprint as is um you know in the data that I provided in
our packet uh it provides a 1.7 parking ratio and that does allow for some twocar households or people that may have a car plus a motorcycle. Um, so we do think that it at 1.7 there's extra spaces that can be utilized by families that do have one or more car or you know
more than one car. Um, but it's not overparked in any way. Okay, sounds good. And there'll be some other things integrated into that garage space like storage and areas for residents to keep, you know, belongings that aren't, you know, too big for the apartment or what
have you. So, it's not just all parking. There will be some storage units in there as well. Great. Good. I guess we're good. Great. Thank you. Thanks. Thanks for coming and answering some questions. All right.
So, what else do we have to do for this part of it? Is that it? Are we ready to go ahead and adopt the resolution or what else? You can make a motion. You can make a motion. Anybody? I'll do this one. Um, I'll move to adopt
a resolution approving a planned unit development plan for Bay Haven at Bayport Development for 70 multif family rental units submitted by at home apartments subject to the conditions listed in the staff report and authorizing staff to work with the city
attorney to finalize the PUD permit and site improvement agreement. Thanks, John. Second. Thanks, Carl. Roll call. Council member D. I. Council member Gilmore. I. Council member Bliss.
I. Council member Hill. I. Mayor Hansen. I. Awesome. Okay. Now, let's move on to the final plat for Bay Haven at Bayport. This is uh going to include new
construction of 30 single family villa lots and the one lot for multif family use that we just talked about. So, it's all going to be incorporated into one. And Dan's here to talk about that. Can we our screens here are dead? Can we get these going again so we can
Oh, weird. See the presenters? That one's working. Yours is kaputs is black. Yeah. Can we kick something down here? I don't know. Otherwise, I mean, I have my I don't want to have too much here, but
yeah, it just mine has the HDMI thing floating and that one's Theirs is working. Our two are goners. But we'll Let's continue and then you can do something. You have your laptop. We all have something to look at. It's good that you
guys have yours cuz you don't have your laptop. So, well, good. Go ahead, Dan. Thank you, mayor. Um, so this is the big picture. Uh, this is the actual subdivision of the property based on the preliminary plat that was approved back in February. As the mayor said, it's 35
single family lots and the one lot for the multiple family development. Uh there's also the outlot that includes all the open space at the perimeter of the development. Uh the comprehensive plan guides the property for lowdensity and highdensity uh residential uses
based on the resolution included in the uh consent agenda this evening. Uh the zoning is PUD district allowing the single family villas and the one multiple family lot. Uh same general area as discussed with the prior application. Uh the final plat basically
what you're looking for here is that it looks just like the preliminary plat that was approved in February. Uh which this does in terms of the lot requirements. Um each of the lots has sufficient area within required setbacks to provide for construction of the single family villa home. Uh they're
also dedicating the right of way for all the streets to be constructed within the development including uh the extension of 1 Avenue North coming off of Stage Coach Trail. Um, and those are being done in in accordance with the city's specifications in the subdivision
ordinance with some flexibility on the rightway width uh that was approved with the preliminary plat basically move the homes closer in and preserve more trees and uh topography at the perimeter of the development. Uh pedestrians are accommodated with sidewalks on one side of uh the public streets. There's also
the trail that will be constructed by the developer from stage coach trail through the development all the way through uh to Barker's Alps Park. Uh there's some hoops to jump through with that, including acquiring property that's identified as a gap in the titles between uh this property, the other
properties within Baytown Township and uh the inspiration outlaw to the south of that. Um basically once that gap is acquired that will provide the corridor for completion of that trail by the developer through uh engineering again has been reviewed by the city engineer
uh and their comments are included in your packet and will be addressed pursuant to the uh comments and conditions as part of the resolution. Outlot A is again the open space uh that's to be owned by the homeowners association but it is overlaid by drainage and utility easement so that it
can't be further developed or subdivided basically preserved as it is uh in perpetuity. Uh with park dedication uh the developer would be required to provide a cash fee in lie of land as they're not dedicating land to the city for park purposes. Um, but they've asked
for and it's outlined in the development agreement that they would receive credit for the quiet title action unnecessary to acquire the gap parcel and then construction of the trail against those park dedication fees. The uh multiple family unit on lot one block five will
still pay the per unit uh park dedication fee at time of building permit. Uh so the city's getting a mix of uh improvements as well as cash for park dedication requirements. Um they do need to provide documents uh for the city attorney's review establishing that
homeowners association uh managing the open space and the other elements common within the development. Um but that's all outlined as part of the development agreement which the city attorney's office has drafted. Uh there's been extensive work between PRA construction and city staff on working through the
terms of that development agreement. uh given there's a number of unique elements including the gap parcel, there's the uh irrigation measures, a number of items uh that were addressed both in the development agreement as well as the PUD permit. Uh basically the development is consistent with what was
approved by the city council back in February. Uh so city staff does recommend approval of the final plat the PUD permit and execution of the development agreement that would be subject to 21 conditions as outlined in the planning report from August 6th.
Okay. 21 conditions. 21. Mayor, I would note that's down from the number from the preliminary level. I know there's a lot of underlining in there, too. Um, [Applause]
and then the memorandum from SE. So there's just a lot of details obviously in any kind of a development like this and a lot unfortunately still it seems like a little loose ends but we trust
our engineer to look through all of that and make sure everything's good to go. Um like I said earlier, one of the questions I had was the the street names. I mean, even if you just look at the at homes um map C201, the site plan
street names back then, Coler Way went north and south and then it was Bay Haven Trail and it ran into First Avenue North which comes off of stage coach. So, looks like Coler Coler got changed
to the Bay those two switched. So, now it's Bay Haven Way and Coler Trail. um fine with me, but I do have a little bit of a concern about First Avenue North as a name
only. I mean, there's a couple reasons. I think it's going to be confusing because it's going to sound like it's downtown in the old part of Bayport. Um we didn't do that anywhere in inspiration. We don't like say, "Oh, this one would have hooked up to second, so let's call this one second." So I I
kind of would like some discussion about whether we could call this whole loop coler or if we want to call something babe and something I don't know but like colar trail north and colar trail south would that work
because I feel like that so that apartment building all their addresses are going to be first avenue north right because that's where it faces. I feel like that just doesn't seem right for this development. But that does anyone else have a I do like the named connection to
you do the rest of Bayport or at least they hinted that. Okay. I thought as the and it's actually the entrance to the development is called First Avenue North. It just just didn't feel right to me. I'm just Am I being too picky? But it's just like forever changing. Like if
you name it, it's going to be named. Name it. Would you recommend it? because we I recommended that you want the grid kind of Oh yeah. Well, now it doesn't look right. Sorry if I may. So I did talk to
maybe staff did maybe it wasn't me. Yeah, I don't remember with Chief Jackson and we haven't touched base with uh uh Chief Eisinger yet, but there probably will be a discussion on the naming and the county should probably get involved um just so that they're in agreeance with uh for
emergency calls and different things like that they can take a look at. Um for instance, that First Avenue North portion, is there discrepancy there between what's downtown? Um um Chief Jackson had named a couple of different things where stuff has been changed over
the year past couple of years to um make accommodations so it's less confusing to um public safety. So yeah, cuz how would the numbering system work then? Like what would the apartment complex address number be for First
Avenue North? Like number one, I I don't know. I'm just kidding. Well, I'm just saying like it could get even more complicated if we have those same numbers on First Avenue on the other side. Be higher. Yeah. You'd think it would be high like these would be starting the nine higher
than I don't that discussion is beyond I think our discussion here. I think I think it's important though and we are the ones who have to approve the names of the streets. It said that somewhere in all this that I read and I agree about that too. I think Go ahead, Dan. Mayor, the ninth condition
of approval is that the uh street names are subject to city approval. Uh so they can be changed. Okay. I think the direction is clear uh from at least emergency services in the mayor that uh that First Avenue North needs to be revisited. So Okay, great.
Not even that. I mean, I feel like even delivery people get confused with Fifth Avenue North and Fifth Avenue South. Yeah, it happens now. It's going to make it Yeah, it's going to make it worse. So, okay. They understand our concern, which is good. We have and we are for sure spelling colar right
because I know Connie thought it had an H in it and I just want to make sure it is a two L colar. We double checked before we name a street after them. Okay. I think it's two L's. I don't have history. Yeah, it was in the history. Okay. I I just want to make sure.
Okay. All right. Um the retaining wall question that John had brought up. Um do you want have more? I have a question about it too if you want. Just I mean explain a little life's dangerous enough without
humanmade things like that to to me I'm sure it's going to be a 4ft fence and that's a 13t fall. Yeah. Can you explain that? Is it actually and it is very close. Is it and I understand the need for retention ponds all that stuff. I don't need that stuff. I don't question
that stuff. I just question having something that that I would consider if I'm a family there that that backs up to my yard. that's not very far away from my house and kids getting away and going over that fence and not knowing better and having a bad injury.
Can someone give us a better idea of what that really is going to look like? And even out So, if someone's looking out of the back of their house there, are they seeing a wall or is the wall built into the cliff? It's going. Yeah, I would think it would go down too. Yeah. And so, how do we address John's
concern? And I guess I have the same concern now that you've brought it up of the danger of this tall wall right outside someone's house. Uh Dwayne Sikitch working with Len Pratt. Uh so those ponds were laid out
very very early on in the project. I don't know if you remember the previous developer had laid out ponding in that similar area, but it ended up getting pushed over the hill and taking out about 2 acres of trees and chasing that
slope down the hill. So when we laid this out, we decided to do that two-tier vertical system so that um we could get meet the the storm water requirements but yet not be chasing and cutting down trees
down the slope. So it actually we've been at one point the wall was even higher and we've adjusted as we've refined and it may be kind of bizarre but if you cross the street and go to the the other side part
of the reason for that wall height is based on Westerly homes cuz that that also is sitting up. Are you following me? You go to line 11 and 10 11 12 over there in block one. That also decides the
10 11 and 12. Over on the left hand side as you're looking at the plan. Mhm. So all of those grades step down. Sure. So that's kind of it's not not just thrown in there and and
guessed. It's obviously it it all works together. Well, no. I'm not I'm I'm certainly not suggesting it. It wasn't engineered properly or anything anything like that. I'm hang on just a second. I'm just making I'm just making a I I want clarity for people in knowing what we're
getting into here and on in the in the town. And um I'm not suggesting anybody's doing anything inappropriate and it's just sort of a that that's a hazardous situation in my opinion. So, one of the conditions is clarifying
the fence. There is a detail at the back of the engineering plans. So, this will be a 60-inch uh metal fence that looks like the the uh ornamental fence across the street, but it'll be higher.
5 foot fence. Yeah. So, all fences that or all retaining walls that are over 48 in or 4T off the ground will be will be that fence. And then we install a one
foot wide um rock mulch area so the weeds don't grow into the fence at the top. Okay. The fence is step back a bit from the wall. It's not built on top of the wall. Right.
Seen similar fences and graings around the river crossing loop where there's a pretty significant drop down into the bluff from Mhm. Yeah, I mean with the the main difference being that we create we're
creating this one. Those are created too in in response to the terrain. So we have one foot space from the fence to the retaining wall. No, it's three or four feet back cuz you can't there's there's geog grid
fabric in that wall that goes into the hill. You don't pierce that. Okay. That structural fabric. It's a fence. That helps. Okay. So, it's it looks tight here. The line with the little circles is where the
fence is there. It's a 4ft offset from the face of the wall. And is that the area that will be holding water or will the water be held to the south? Well, to be honest, be pretty dry.
May Mayor, if I could clarify something that I said earlier because I was taking a closer look when we came off that comment. We were supposed to be talking about the apartment that time. I perhaps wasn't as prepared. Both basins are infiltration basins. And so in drier weather,
they are likely both going to be dry um to drier, you know, drier periods. In fact, at usually 48 hours that they draw down um to dry. That's what the design is. but it's seated with a native Minnesota seed all throughout the basin
and up to the high water land. The very last sheet of the plans, there's a seating plan. Okay. That goes into that. Has this helped you feel any better, John, or do you are you still concerned about it?
Just my opinion. It's just um that that's a that's a heck of a fault if somebody kids fool around at night or just like in my neighborhood which is close to their runaround at night and but it's is it typ is it actually like a drop off or I kind of picture like a
slope a steep retaining wall. Oh, okay. That's how it looks to me on the drawing. Yeah, it looks like it's going to affect four properties there total unless people are running around in somebody else's backyard. But I mean,
I get I get it. I get I get what you're saying. Is there any thought of doing like a 4 foot and then step it out and go down another four? Is that not I mean I'm sure it's a lot more deal with that. Madame Mayor, register council. Um to um
council member Gilmore's um comment. So the retaining wall isn't necessarily in their backyards, right? So it's in the out lot. Um and and John, to John's point, um you can obviously still get to it if you're walking around back there.
So it might be prudent to somehow mark that better um rather than with a black fence or something like that um so that it shows up better so kids can possibly see that or that might be have the wrong impression too that then they can find it better.
Yeah. We do have retaining walls throughout the city, right? So, Landichi put one in that is um not 13 ft, but it's about 8t tall, and that's pretty significant. So, um there are definitely ones in the city that have do occur.
Yep. Yeah. I mean, there's something that stuck out to me. I maybe the ship has sailed and it um we're too far along. Um, and maybe we don't have enough of a consensus to change it and that's fine
too. Madam Mayor, how tall is the wall on the school property which is not far from there? I don't know off the top of my head. I'm looking it up now. You don't mind waiting. Thanks. And then attorney attorney Johnson has something.
Yeah, just point of clarification. My understanding is the they are meeting the code for that retaining wall and that fence. So, I understand that there might not be people might not like it, but remember how our rules work. If our rules say you get to do it, you get to do it. And the way to change that is to
change the rules. So, I believe from my understanding it uh is that the they meet code on this particular item. This is not something they are asking for PUB flexibility on. So, our ability to tell them to do it differently doesn't exist.
Okay. Mayor, the wall on the school property reaches a height of 14 ft. And that's uh and keep keeping in mind the one that we're asking about on on the Bay Haven development is actually the wall height is nine.
It's the additional depth and I think you you know you're adding the water depth maybe to that. But of course that's at the bottom of a slope. So the school wall height from toe to top is 14 feet at its highest point, but they're going to be on the bottom of
that at the school. The wall goes up from the school versus this is the wall goes down from where they are. So um there isn't much we can do about it other than um be aware, right? And make sure those homeowners are aware and
the neighbors are aware and all that. But I don't know that these homes are like going after people with kids anyways, but not to say they won't have anybody with kids there. And I think if a homeowner's concerned it's in their backyard, then they should just buy a different one.
I mean, honestly, I don't know. That's where I'm at. Yeah. Okay. Sounds like there isn't much we can do about it anyway. So, but it was a good question just to Yeah. Just to find out more. So, Carl might have something. Yeah. What do you got, Carl? We
I I think we're at a point in the conversation where we still can do more about it, but I don't have an objection to the walls. We haven't we haven't annexed yet. Annex? Yeah, we all annexed. We own. Okay.
I mean, city property, mayor, just to be clear. So, the property has been annexed and the preliminary flat was approved that included this design. So the city has very little flexibility as right attorney Johnson said to dictate changes that would involve substantially
changing their plans from what's being presented. Okay. If I could add something else. Sure. Len want to step closer to the mic just in case. There you go. Yeah. Thanks. We're working with the slopes.
Yeah. We're on top of the null making it all work. And I might add this that this is a similar condition to a project that we're now building in North Oaks called Spring Excuse me Spring Farm
where we had the outer perimeter of this once again in sloping grades were these walls similar height where we've incorporated fences. And the point about homeowners, they're going to make a decision based on the
reality of what that is. But because we've just now completed that project, nearing completion, I should say, certain buyers, you know, have elected to build somewhere else, others have said, well, that's fine,
you know, and um it's a site condition that we've worked with. We've engineered it, built it to code. Yeah. And and it was there and it's we have a lot that we're looking at as people who aren't trained at looking at
all these things. So not noticing it before I I can see how that would happen. It wasn't last month that we looked at No, it's true, too. It's been months since we've been at We've been at this for some time. No, I understand that, but I'm just making it clear that we haven't been at
this for a significant amount of time on our agenda. This has been months since I've looked at this. I realize you're looking at it maybe every day, but I'm certainly not. Yeah. I don't have the concern about the wall,
but I do appreciate I mean, it's that or or remove more more trees and Yeah. or houses. Or houses. Yeah. God forbid. Just saying. Right.
Yeah. Well, he has to make money if he's going to do this, right? Um I guess I hadn't heard before that the cost to um acquire that gap area were also included in his um sort of his
park dedication fees or whatever. That was new to me. That was included as part of the memory plan request. It was okay. I don't remember seeing that. it and the conditions. Okay. Again, it's been a while and there's a lot. So, okay. Um,
anyone else have any comments, concerns? I mean, I wish that we had a trail along stage coach if this trail is going to dump out onto stage coach because I already see people walking around that corner and I'm thinking we're going to get more people, but there's not much we can do about that. Oh, yeah.
Yeah. Wait for the county to do theirs or the regional trail. Right. One thing I know we had talked about the entrance. What was the final like they were going to make you do a giant roundabout or something? Yeah, that's that's down the road. That's down the road.
That was It's They intended that they're going to need a roundabout at some point. So they wanted to be sure that there was rightway to accommodate that with the plat. So that's where Pratt Construction. So there's enough room on that entry that to show how it will fit with the land they're dedicating. And then to the
trail, there's going to need to be an agreement between the city and county saying there is a plan for regional trail along the stage coach, but because of the slopes and the storm water, you know, where does that trail get located and how does it get paid for? Yeah.
And there's um also still some outstanding things with Baytown Township about the road. Is that correct? Like do we have they given over you know that road is a shared road right now because we did not annex the
property directly south of what is now called First Avenue North. Um, so the city's provided an agreement saying this street will be constructed by the developer to city specifications. The city will maintain it.
Um, the city attorney's office is talking with Baytown Township's attorney about getting that agreement finalized. Yeah. Obviously, that has to be done before the street can be approved. Yeah. Okay. Just so everybody's clear on all that.
So, I guess I have one more question about that area that No, we don't know who owns it. You know, the gap area. Yeah, the gap area. So, it's going to be they're owning it. Brett is going to own it, right? The developer is going to own it and
Oh, I thought we were getting it the same. That's what I thought, too. Yeah. Madame Mayor, Council Member Hill, Jake Stein with Lark and Hoffman, uh legal counsel for Pratt Holmes. So that
is that is uh as a refresher that gap parcel has not been in the records for uh 150 years. Uh so there was a an erroneous transfer 150 years ago. Um the only folks that could ultimately uh bring a claim for
any would be an adjacent property owner. Um, we are working through the process there. Uh, it's likely going to be split. We've been working with staff very closely on figuring out where that property line is going to be. We will be back for the council to formally request
uh allocation of that. Uh, but the anticipation is that there will be some city-owned land that will allow for a trail as is currently proposed and that'll be part of it. Uh and mayor to your your question earlier about that the idea is that you know ultimately by going through the quiet title action
it'll acquire about you know fairly significant portion of land a piece of which will be designated for the city. So rather than acquiring it by title we're just going through the legal process to quiet title on that. So that's that's the thinking there and u
it's going to provide as you see here kind of an exciting opportunity to make that connection to to the park back there. So the intent is to divide that gap area between Pratt who's potentially going to be
buying the NAS property right there and then the city on the south side. I've been working with Mr. Nass. Yes. He's in, you know, Baytown, right? I've been to the Baytown board meeting.
and explain that we're working together with Chris. Chris and Brad Holmes have come to an agreement verbal. It's Chris Nass just for the record. Yeah. Okay. Just so you know. Yeah. So, I I know all the history. Okay.
And in order to make his property work, we're going to need that gap property to make it work. He's got an adjoining piece of land that he'll be signing on that gap application as will the autos. They're the two
property owners. And it's going to be a process and we're undertaking it now. Okay. See, so so your intent is to acquire that whole gap area so you can make improvements to that. Yes. We're going to put that trail through it. Well, for the trail, but
also to develop Yes. eventually. Yes. Another phase. Yeah. To make the Nash property work. Okay. But so I I'm not Little clarification there. Yeah. So, there will still be a portion up by
the Os and the Thompsons where the trail goes that will to be designated as city property to the east side of the but farther to the west there. It's likely if if the purchase agreement or however that works goes through their
interest in that property um given that it backs up to inspiration um that inspiration probably doesn't need more property to take care of and it's situated off in a area that the city of Bayport for their parks wouldn't
be able to utilize it very well. I think we could get behind what they are proposing. So they will come back with that proposal at some point. Can you help me understand the financial part of it? Because the park dification fees are being reduced because of the
trail costs and it sounded like the gap area legal it all these fees are also going to be part like taken. Can you explain how that's actually going to work? Miss Johnson can explain. Okay. Hi. I can explain. Hi. So there is for parkland dedication.
I I think it's important to go back to the the our authority for why we get to collect parkland parkland dedication and that is something that comes through a statute when we subdivide. So we can only get parkland dedication when we do some sort of subdivision of property and
essentially make the use more intense in a nutshell. Um and so in this situation we have the apartments which are obviously creating a lot of density on a small area and then we have the villas and the parkland dedication for the
villas is really uh the most expensive portion of the parkland dedication because of that per unit cost at $2,000 per unit and there's 70 in the in the apartment building versus the the villas. You said the villas were the
more expensive part, but you mean the other way around? No, because there's more villas than there are. No, there's only 30. Yes, you're right. I said the apartment within the village. Yep. Like half, right? A little less than half. So, um, the way that we set it up was
that the apartment is going to pay for the apartment portion, right, of the apartment dedication, even though technically what we're approving of theirs isn't a subdivision. the subdivision is coming in under the final plat. So everything is sort of coming in
under Mr. Pratt and that component, but we recognize that it really should be allocated to the apartments, but our authority is the plat. So it's I think it's important to understand that that that is 140,000 is what we are collecting on the apartments. the rest
that we are collecting on the villas that is um we are collecting essentially instead of cash that they would be paying to us they are going to be paying for things that they wouldn't have otherwise had to pay for so they are going to pay for the quiet
title action which is approximately $30,000 they are going to be paying about uh not about they are paying $50,000 for uh buckthornne removal and they are also paying for the installation of the trail. I do not know how much the cost
of the installation of the trail is, but I can assure you that from a math perspective, the city is coming out ahead on what we would be collecting on the villas portion if we were just running our $2,000 per
home, which would be 30ome units or whatever. It's 30 something units times 2,000. Yeah, we're way over that. 30 times. So, okay. Thanks for clarifying. What you're saying is this is a good deal for the city and what it also allowed is it
didn't allow there to be a lot of kind of backend math that had to happen. Yeah. Um and we don't have to worry about figuring out settling up on various things later on. Yeah. And I see Lyanna was in agreement as well that she thought that made sense.
So that this was Yes, I understand that maybe this wasn't completely flushed out at the preliminary plat. I totally understand that but it has been flushed out since then. Okay. And is very strongly articulated in the development agreement itself.
Got in lie of park dedication fees often through the whole process. Yes. Yes. All right. I appreciate that clarification. Um other questions? I mean, what sorts of things, you know, everybody everybody here with the sort
of the exception of us sitting up here, you know, you guys all make living doing these things. So, what sort of things are within our purview here because we've sort of been stonewalled a little bit and and I am not I want to make my a
very clear point. I'm not against development. I'm a blueco collar worker. I'm an electrician. I've made my I've made a lot of money and made my living and supported my family with construction projects. I understand how they work and people have to make money, but I also know that the codes are bare
minimums and we we're all we're always welcome to go over and above what code is. Um and um so, you know, may maybe one less house would have made for less of a dramatic um infiltration basin, but I I am in no way against this project. I
want to make that very clear. Okay. So, but in terms of my question about what is within our purview this evening, you know, to I think maybe a good thing to look at would be the water conservation. So, again, maybe taking back uh going back a
step. They are coming in as a PUD, which is they're asking for flexibility, right, to do things differently than what the code allows them to do. And so in exchange for that flexibility, there needs to be a public benefit, right? We're trading and there and so in this
situation, something that staff um has worked incredibly hard on is the water conservation components and and really beefing those up and building those out so that they're not just sort of platitudes in the documents, but they're actually things that will make a
difference. Uh, not that you necessarily need to edit any of those per se, but I I'm highlighting that because I think it's good for the council to know that there was a lot on the in the background with city staff putting them through a
lot of paces and and making the developer uh put things in that they maybe not maybe I know they would not have done absent those requirements from city staff. And so if if what you're maybe asking for is what have we gotten
in exchange for this flexibility that we've given them, I would defer to Matt to to weigh in in additionally, but water conservation is definitely going to be a significant area. I thank you for that. It's helpful, mayor, to the timing of it where the
council has the most discretion to require changes such as we want to see this ponding area revised so that it may lose some lots. Well, that's at the preliminary stage. This is kind of late telling the developer these are the parameters you have. So, we had
conditions in there saying, okay, this is acceptable. We need irrigation measures. We need the trail provided for, right? And then the steps between preliminary plat and tonight is getting to those details. So, everything that's outlined in the development contractor PUD permit
regarding the irrigation and then the final design details which then identify this retaining wall. Yeah. Yeah. And it is difficult because this isn't our job to read these things. I mean, I know it's our job to read these things because we're on the council, but
like to understand all these maps and all the like I had no clue after the school was being built that there's going to be this huge slope on the south side of that school because I don't know how to read those contour maps, you know. But um I did like try to take a
closer look at like the landscape plant thing and I saw like what kind of turfs that was being put in and I looked it up and it was like minimal water usage and maintenance for that kind of turf and I'm like okay that's great. So I know you guys worked hard because we did say that like at preliminary plan we're like
it's important to us to conserve water. So then that was on city staff to make sure that happened, but then we don't know what those final outcomes are because it's hard for us to decipher everything. So it's nice for you to reiterate that for us that yeah, we did
get them to do some of those things that they may not have would not have done if we didn't ask them to. So Madame Mayor, I will say that if if there was anything in here that we still had concerns about, we probably wouldn't be at this meeting. Right.
Right. right? You guys would have kept looking up. So, some of those things that like John indicates, right, that that are that are up to code even though, yes, they're tall and different things like that and could be dangerous. Um, some of that
minor stuff staff probably just glances at and is like, oh, you know, that's being built per city code. It's good to go. Right? we don't get into some of those details that maybe you guys would be potentially concerned about. So,
um that's for the next development, I guess. Yeah. And maybe in other communities, they don't get this into it, but this is a big deal for us. We don't This is like the only time we're going to have this chance to
We don't do much development here. No, we don't. So, and and we've been burned. We have Yeah, you're right. You're right. So, we just want to make sure Yeah. Everybody Yeah.
So, okay. Yes. Move to adopt a resolution approving the final plat for the Bay Haven and Bayport development, including new construction of 35 single family villa lots and one lot for multiple family use submitted by
Pratt Holmes subject to the conditions listed in the staff report and authorizing staff to work with the city attorney to finalize the PUD permit development agreement and other documents related to the overall development. Wonderful. Thank you. Thanks, Ben.
Roll call. Welcome. Council member D. I. Council member Gilmore. I. Council member Bliss. Hi. Council member Hill. I. Mayor Hansen. I. Tada. Thank you. Congratulations.
Thank you for all of your patience with our questions and concerns and everything you've worked with the city on. I know it's been a long process and it's still there's still some other loose ends that you got to tie up, but appreciate it and I appreciate all your
attention to detail, John, and everybody else. So, and Dan. So, all right, we've we've accomplished it. Um, next is maybe time for everybody to leave and then and then we'll move on to the next item so that we're not disruptive. Not you,
Carl. You got to stay. Thanks, guys. Thanks a lot. And Jan already left. So, thank you. Thanks. That was Jan Anderson was sitting there. I noticed. Yeah, she was. I don't know who was sitting next to Jan.
Yeah. All right. So, we're going to move on to our city council leaison reports. Should we start with Katie? Sure. Okay. I had BCAL. Um BCAL, they're in full
force for derby days. Um, so I'll just go over maybe a little bit of their schedule for derby days. So it'll be um Friday, September 19th and Saturday, September 20th. Um, it's the party in the park is on Friday. That's going to be at Pero Park. Music starts at 6 and
the music is good for Gary. Um, and then Saturday, the Medallion Hunt. Um, clues are given out starting at 9:00 and then it's every hour until found. There's going to be the duck sales and then the derby is the duck derby at
noon. Pep parades at 2:00 and then down at Lakeside for at 3:00 to 5:00 we'll have the vintage baseball food and beer will be down there. Uh music and the fireworks. Yeah. And I heard lots of fun activities at the duck races too. Like the
library's got music coming in and some other things. So it's going to be a fun weekend as always. Yeah. library and Roxy Waffles will be there. Yeah. Excited. Um and then I had planning commission today at 5 that we just approved. Awesome.
I don't know if I need to redo that. There was no start from the beginning. Yeah. No public. Nobody talked at it. So it was that was just 10 minutes. That was that multiple high density thing. Um so um
I ordered a t-shirt. When when are those going to show up? I don't know. Okay. Because I want to wear it advertised dirty, right? Yeah, that's a good question. I'll let you know. Thanks. All right, John. Um, did water Did you have a watershed meeting or is that
middle St. Croy watershed management organization did not meet last month but council member Bliss and I attended workshop on the water which is put on by Angie Hung
Metro something something wild rivers no she's not wild river she's m east metro something something so um water education and and Carl can feel free to jump in um it was only my second time attending.
Mayor and I having attended previously, it was a gorgeous night to be on the water in Taylor's Falls or out outside of Taylor's Falls, I guess. But um good a great program. Um just we did um what
was it? Speed date, is that what it was called? Speed dating or whatever where you went networking probably. five or six stations we went to and um had little mini presentations in small groups. And um one of the things which I have not
forwarded to Matt yet is um one of the um presentations was about some signage about our boundaries for people that have to work within
the the specific laws and ordinance related to being near the river. and they have come up with some one of the organizations has come up with some pretty cool signage that we could put up in town. It it seemed reasonable to me. I have a picture of
them. I could forward the information to Matt. And so you sort of know when you're in there, you you're going to pass it in your vehicle or if you're walking that I am now within scenic river the area that is going to
I see. So just designating now I'm in that part that has four rules to follow because they're so close to the river. I don't Yes. I don't remember the original municipality. Was it St. Croy Beach maybe? Yeah. Or after might have been after.
Okay. So you'll send that idea toward that information to Matt because I think it makes sense for Bayport as well. Yeah. There's always at least one or two good takeaways I think when we do those workshops on the water and a much different cross-section of other city officials. I mean it was
Chicago Lindstöm people I s I knew ver I expected no to know a lot more people and I knew virtually no one other than um Bethany Cox our county commissioner was there so we visited with her quite a bit. Okay, great. Thanks for going and
hopefully when we get to Carl, he'll other guy to the rest of the council. It's It's a good time. It is. And Angie's They're very smart. Angie and Barbara are very Yeah. And you get to have a drink on the boat. Yep. You have to pay for that yourself. Y taxpayers are not from Iowa.
Okay. Um Ethan Cable Commission still haven't met. Um a little update. They've Well, all their stuff is damaged so badly. They're still working on getting some of that back. They just I think it was the 20th maybe of July,
so they were allowed back into the building. Okay. But they're still Yeah. I haven't heard anything new since then. Okay. Yeah. Thank you. Mhm. Carl Airport Advisory Commission meets in a couple weeks. We haven't met since our last council meeting. It's kind of quarterly.
Yeah. Um but yeah, I had a chance to to go with council member D uh to the event. good reminders of simple actions we can take to keep a pretty precious resource precious.
Great. I'm glad you went. Thanks. Um let's see. I had the library board meeting on the 15th of July and there's really nothing to add. She gives us a pretty detailed um memo in our packets. Um we talked a
lot about um the salary um situation and that's a lot of the impetus for why we're doing that salary rate um study. Um I went to the lumberjack days parade and helped out and u help mark the where
they line up. I checked in participants and then I actually marched in the parade for the chamber. And I have to tell you, one of the most fun things was when this kid yells out, "Mom, that's my mayor." Pointing at me, and here I am in
Still Water. So, anyways, that was really cute. Um, I did story time with the mayor at the farmers market. Again, thank you to Pony Preschool for coming because I don't think I would have had any kids I was reading to show up, but that was really fun. We had a beautiful day for
that. Um, chamber ambassador meeting. Um, again, just trying to stay connected to the chamber, making sure that they remember that Bayport is here. Um, I met with the community engagement director at Community Thread, the you
might know it as the Bayport Senior Center in the White Pine Building again, just to find out what what's going on and what direction they're going because they have that a new director director, executive director. Um, and it sounds like they have um some ideas for how they're changing their membership program. But my main goal there is to
make sure that our community is aware that there is a senior center and that there's activities there and how we can engage them. So hope to work with her more closely on that. Um similarly met with Lorie Schaefer. She's the new marketing and communications director at
the St. Croy Valley Foundation. um which is sort of like the mothership of all of these individual like the Stillwater Area Foundation is underneath that umbrella and her whole job they hired her just to look at how to better
communicate. So, she gave me an update on the their um strategic communications planning process that they're going through. And ultimately, the goal there is to encourage people to consider Bayport in their philanthropy, their estate
planning, whatever. So, we're going to be working together to make sure again Bayport's top of mind for that. Um, and then I was at Night to Unite. I think I saw Carl was there and
Matt even came. So, that was fun. Thank you, Pety. I'm sure you'll give us a little bit more about that. But they did a great job. It was a beautiful night. It was very fun. And then one last thing, last time I gave that shout out to Olio and Manger for being in the paper. And now, Sun's
Deli. I know Sun's Deli um was in there for the Port Boy sandwich. They were in the Star Tribune. Um, the article was the five best things that the food writers ate that week and the pork belly sandwich was featured. So, we are really getting on the map with our restaurants
around here. So, I just wound up. May I add that columnist is a former Bayport resident. I heard that after. Yeah, I went to Bayport Elementary with her brother. Yeah. So, anyway, so it's just it's just very exciting what's happening here in
our city and we should all be very proud. Got good food. We definitely have good food. I think five of the best things I ate last week were from from Sun's Deli. Only five. Five of them. Remember, he hasn't had a kitchen, so he's getting getting closer, though. All
right, Matt, you want to do some staff reports? Yep. Uh Chief Eisinger is on vacation uh this week. Um so we'll start with Chief Jackson. Madame Mayor, council members, um we're starting to wrap up all of our summer activities, so thankfully, uh it's going
to slow down a little bit here for us. Um 199 was a huge success. Uh final count was that we went through 400 hot dogs, so significantly higher than last year, so we had a real good showing. Um special thank you again to Britney and to Mary Glette who helped um with
all of our fundraising efforts this year. We probably had more raffle drawings and prizes this year than we have had. So that was really fun to see and a really good event. So glad everyone was able to come. The best part of the raffle drawing was when Gary the flag guy won and everybody
cheered all the kids and everything. It was cute. Yes. So yeah. No, that was great. And uh all in all, it was a very successful event for us. And so hopefully uh next year we'll uh take some of the things that worked and tweak some things so we get some new things out there. So, um,
now we're kind of moving into our planning stages for Halloween. So, hopefully we'll still have the event at the old fireh hall. Um, we'll have plans to be announced coming up in the future. Otherwise, the um 600 club picnic barbecue we're
attending on the 23rd and September 11th, the bash at the bank. Um, Officer Cornell and Maize will be out there for that. Um, they've kind of made it their annual event out there with the bank. So, and then also the big truck event in Still Water, they'll be attending as well. So, I will stand for any
questions. Thank you. Hot dogs. Sixth best thing I eat. This the hot dogs. Thanks. Thank Thank you, Woodies, for doing that. The hot dogs. That was And seven. Sounds nice. Yeah. All right. All right. Um, new public works director
Joe Hansen. Your first uh speaking to the council time. Woohoo. Welcome. Yes. Thank you, Madame Mayor, council members. Uh update for public works. Uh Collins Electric completed their uh
power pole or street light uh installations down there on Fifth. Uh and one in front of the new library. Um got great feedback from the community on that. Uh they really like the way they look. Um, city staff has also been working on uh the 3M priority grant uh
for the new boat launch. Um since the uh city's letter of intent in intent was accepted um we are now working with Washington County Conservation District, the Department of Natural Resources and the MPCA, Minnesota Pollution Control
Agency to complete our um application for the new boat launch down there. Um, additionally, the 60% plans have been completed for the safe routes to school um, up by the new elementary school um,
with construction anticipated to start spring of next year. Um, Wolf River has most of the materials delivered to the fire station or the solar array that's going in up there. And we're working
with a contractor to do uh the landscape in the area to make it a no mo um underneath those. So, uh we won't have to maintain that. Great. Is uh are you have you been wrapped into the walkability study yet?
He wasn't copied on that email. Okay. So, we did hear that they need a little bit of an extension. Our deliverable was supposed to be coming soon from them, but u we're going to probably see that in September. They said the end of August, but so anyways, you don't have
to worry about that. Matt and I not yet. Matt has been more than willing to share his work that he's been doing. So, yeah. Good. That's awesome. And it's nice you could just hit the ground running. Thank you. Appreciate that. It seems like it's been
very smooth and I hope that you're enjoying it so far. I I am. It's a great pe bunch of people here that I'm working with, my staff, all of city hall staff. So great. Um it's been a great experience in my short time here so far and hope to just
build on that. Great. He got a surprise visit from the mayor one day and he asked, "Is this common? Is she going to show up?" On my walk, I was walking by and I'm like, "Oh, I should go say hi to Joe. greet him on his second day or whatever it was. But yeah,
so that completes my update if there's any questions. Thanks. Yeah. Welcome. You're welcome. Thank you. He also already figured out that Mary is who you need to talk to to get stuff done. She's got to be your BFF. Oh yeah. For networking, just you need to know Mary.
You need to know Mary. Glette we're talking about. Yeah. Okay. Um, Assistant Administrator Taylor, Madame, Mayor, members of the council, uh, the next planning commission meeting has been scheduled for September 3rd at 5:00 p.m., which is a Wednesday, and it's quite unusual, but we're having
difficulty finding a quorum and being able to coordinate um, consultants and different staff. So, but you did it. Yay. We did. Yeah, it was in my report in the packet. We mentioned August 25th, but that's been now rescheduled for September 3rd. Um, and we're going to review two conditional use permit
applications. The first application was presented to the city council at the August 4th workshop in concept form, which is to allow a second use on the property as an intram use on 510 Piro Creek Drive, and that's formerly Sigfree Construction. And the second application
is to allow a cannabis micro business right across the street at 243rd Street North, which is the Hartfeld Silks building. Uh both applications are anticipated to be considered by the city council then following the next week on September 8th. So that process will move
pretty quickly if approved by the planning commission. Um Joe covered the grant um application for the clean water land and legacy property and our we completed a site visit Matt, Joe and I, to just help decide which of the three grant categories best suits the city's
visions for next steps for that property. Um, and then I'm also gearing up for the next edition of the city newsletter which will go out in September. Um, just note that city hall or most city offices will be closed on September 1st which is Labor Day and
then the city council meeting has been pushed to September 8th. We're going to have a workshop at 4 and then followed by the regular meeting at 6 and then as I mentioned to the September 3rd planning commissioning at 5. That's all for now. I stand for questions and I guess all the other
stuff that was on the agenda previously we've been working on. Yeah, you guys have been very busy. Vikings play September 8th at 7:30. Do you think we can get out of time? Yeah, I think we can. We're on the deadline. Yeah, we're going to we're going to Can
you put the times up for that meeting? We only get so much time on You're going to be gone on the Yeah. Well, now now you are. Ethan may I was like what? Oh, you're funny. Okay, one last report. All right, Madame Mayor. Um, just a
couple of things of note. Uh, the second quarter was our first time doing storm water charges. Mary did a great job on uh um getting that ramped up and getting it ready. And we only had a couple inquiries. So, um I'm going to assume that it was our education that we provided earlier.
Sure. Uh throughout the year that uh that's it. that was a result of that. Um, fire chief position. We're still going through some background check. We have a significant amount of it to work through. Um, and we will probably have a
recommendation. Um, well, we already have a recommendation that you hire him, but from a background check standpoint, um, uh, the Still Water prison closure, we've touched base with DOC staff on the decommissioning study. There's two
portions of that study that we're really interested in. Not that we're not interested in all of it, but um the two things would be the land that the current fireh hall sits on um because that was essentially somewhat loaned to
us um and the um the water treatment plant that currently exists on the property as an alternate for um our current system. So they have water treatment there, not just a well. Is that correct? Yeah, they have a they actually have a a water softening.
Oh, so they go above and beyond what we have. So they've drilled into the Mount Simon aquifer which is very limited to drill into. So they have iron and manganese removal. Um and then also softening plant.
Their water is likely, dare I say, better than our water. Hm. But then they're having protests over the whole because of what it goes through after it comes out of that treatment plan. So right um also working through the budget um I
can say for fairly certain that um we will make that less than 10% number based on what I present you originally. So, um although that might given the timelines on the meetings and stuff like that, um it might be that we're going to
have to maybe have another me quick meeting in September um after that September 8th meeting. So, um the county is due to have our uh preliminary budget uh September 29th, I believe. So,
okay, great. Anyone have questions or comments for Matt? Any other council items or announcements? Any motion to adjourn? I move to adjourn the meeting. Thanks, Katie. Second.
Thanks, John. All in favor? I. We are journ. You're killing it.