One nation under God, indivisible, with liberty and justice for all. >> All right. Thanks everybody for being here. Is there any changes to the agenda? And if not, we would look for a motion to approve
tonight's agenda. >> Make that motion. >> I'll second. >> Have a motion by Robin, second by Mike. Is there any further discussion? >> Just a note that will strike budget and finance. So, oh, yep. We're there was no budget and finance committee meeting, so we will strike that report.
>> There's no personnel either. >> Yeah, we kind of met via email. >> Well, I suppose. Yeah. >> You want to talk about the email? >> All right. >> It's up to you. I think we have one on Friday.
>> Yeah, we can strike personnel. It's on the agenda anyway. So, all right. Anything else? If not, we had a motion or a second. All in favor, please state I. >> Anyone oppose, state no. Agenda is approved.
Guests in open forum. Is there anybody here tonight that would like to speak before council? All right. So, we'll move on to number six, committee reports, presentations, and awards. We have the 2025 audit presentation.
Rebensteiner is going to kick it off. >> Thank you, Mayor, Council. Um, excited tonight to have the 2025 audit presentation. So, with that, I'll introduce Justin Nelson, a partner with Abdo in charge of our audit. Um, after his presentation, I'll just have a a
quick wrap-up. >> Sounds great. >> Welcome, Justin. >> All right. Yeah. Thank you to the mayor council for having me at your meeting. Thanks to Mark and his staff for all their hard work as part of the audit. We couldn't do it without them. So, I appreciate that. I will be running through a quick PowerPoint uh slideshow,
I suppose. Um, again, I'll just go over a brief introduction of what I will be going over in my slides. So, again, I'll go over the audit opinion and responsibility of the firm um and share audit opinion and any related findings. I'll then go into the general fund results followed by the other governmental funds and close with some
of the uh enterprise fund results. So again sharing the audit results we did issue a clean unmodified opinion which is the opinion that the city is looking for. So we arrived at that opinion by testing a number of different transactions around paying of bills uh paying of employees looking at utility
billing property tax uh uh transactions etc. We also take a look at what the city council gets to make decisions as part of that and those controls as well. So again that arrived us at our our unmodified opinion. We had no internal control related findings as part of our audit for the current year. So, we're
all good there. The second thing we are required to do as part of our audit is test Minnesota state statutes in compliance with those statutes. The office of the state auditor does put specific guides on their website that we are required to test as part of our audit for cities. Um, again, a couple examples of those items would be timely
payment of bills within 35 days of receipt and any lack of conflicts of interest uh with anybody at the city or on the city council. So, again, those are a couple examples. We did have one instance of non-compliance that I will go over here on the next slide. again related to contract and bidding. Again, this is labeled as that legal
compliance. Um again, uh contracts over $175,000 are required to have uh payment and performance bond uh as required again by that state statute. Again, the project that we did select as part of our testing over that threshold did not
have those bonds. Um again as noted in the management response again a checklist has been created and is being used in the future to kind of monitor those um those items. So again that's just our finding for the year related to to contracts mainly in bidding.
So getting into the governmental uh and starting with the general fund results we do have a side that compares the general fund reserves to the future year's budget. Again, these are offset by one year um intentionally looking again at that top line which is the budget and comparing the overall general
fund balance as well as the city's general fund balance policy as the black line um to those expenditures. So again, I think overall the past five years the city has been um in excess or at its fund balance policy amount. Again, that policy did increase from 40 to 60% back
in 2024. So again, I think overall results have been pretty positive. Again, we do note that that kind of the the yellowish orange line in the middle there, you know, has stuck around that 60 to 65%, although that amount has continued to go up as well as the expenditure or the budget line item um
has gone up as well. Again, one of the other significant or other things to point out here is that the community center budget and actual is included in a little bit of that increase from the 24 uh to the 25 number as well.
So focusing just on 2025 looking at the general fund budget to actual again we show uh just a quick chart here of the the current year looking at the final budget on the left actual amounts in the middle and the variance with the budget on the right hand side. Um again uh actual result or excuse me the final
budget did uh was adopted at a balanced budget or a zero increase either way um in the fund balance. So the actual amounts did come in more favorable. Again overall actual fund balance did increase close to 300,000. Um again how we got there revenues uh were over budget close to you know a little over
900,000. Uh mainly related to some additional grant revenue or intergovernmental revenue received as well as investment earnings in excess of budget during the year. Expenditures were also under budget close to you know 625,000. Again, some of the major reasons for that was just some open positions or
some some vacant positions unfilled during the year. So again, this did uh when we look at the revenues in excess of expenditures, close to 1.5 million did allow the city to kind of approve uh a transfer outside of its budget to fund some future current and future street projects. So overall a good year
increasing that fund balance close to 300,000 um in comparison. Next slide is um as a three-year comparison again of just general uh general fund revenues and expenditures as well as transfers by type. Um again
these are you know just to to put things in a little different way getting out of the numbers and trying to put them in a more more of a graphical format. I'm looking for things that jump out over the past three years. Uh starting with the lefth hand side again looking at revenues. Again I think the thing we point out here really is that the taxes
and property taxes makes up such a significant portion. um even with the other activity that does go into the general fund. Um so again I think that that's something to keep in mind. Again that other category includes things like investment earnings as well as charges for services. The right hand side we can
see those expenditures. Um again a couple things do jump out here as well. Um again I'll just point those out real quick. Culture and wreck. Again the community center was already mentioned um on the previous slide. Uh that was uh adopted or pulled into the general fund. So that accounts for a big portion of
the decrease or the comparison to prior years as well as that transfer out that I mentioned uh is a is different or is in excess of the prior year amount. So again uh just a three-year comparison of those expenditures um forformational purposes other than those things that I
point out. The next type of funds would be the special revenue funds. Again there are three of those golf course uh state loans as well as economic development. So again, these type of funds had a positive year as well, increasing close to 290,000. Again, the golf course fund,
which I'll go over on the next slide in a little more detail, had a good year increasing close to 140. Um, as well as the EDA increasing closer to 150,000. So again, the only other thing that I point out in our second chart here is just looking at those resources being uh
mainly restricted and committed, which um in a way means they really can't be used for other things. They are kind of just used for those funds specifically. um would need some some council action or otherwise to to use those for others.
Right. As I mentioned, we do go over and we have a slide in here for the G uh golf course budget to actual. Again, same chart as we had for the you know the general fund final budget left actual in the middle variance on the right. Um I think um just in real short again the charges for service for the golf course um did have a really good
year in excess of budget close to 230,000 as well as some of the investment earnings. you know, some of the expenditures did follow that a little bit uh with the current year expenditures in excess of budget close to 130,000. But I think again um a lot of activity obviously goes into this
fund in a good year for the fund to increase close to 140,000. All right, the next type of funds is the capital project funds. Um, again, the city has some some dollars, significant dollars included in some of these funds. And again, a lot of activity and big dollar amounts running through these.
And I think overall the the balance did decrease a little bit with some of the the project expenditures mainly for the city hall improvements uh that we're in now. Um, so again, I think other funds did experience increases like revolving capital and trunk facilities. Um, and
again, the second chart here just really does look at those resources. And again, uh, separate from the special revenue, these resources really are assigned and can be used, um, you know, mainly for the funds that they're in, but they can be used for other things as well, should other needs arise.
All right, so the last one before the enterprise funds, I believe, is the debt service fund. Again, these are governmental debt service funds. Um, we do just put this information together mainly asformational, just looking at the total bonds outstanding, years of maturity, and we equate that to a schedule below. Um we can also see again
um graphically that one of the bonds does mature and kind of falls off in 2022 or 32 2033. Um the only other thing I point out on this slide a lot of times is just looking at the bond outstanding and the interest close to you know 14 million and only total assets currently
of about 1.4 million. Again the difference between uh those two items would be future collection of tax receipts and other revenues. All right. So, the last ones are going to be the enterprise funds. I'm going to go over the water fund first. Just a real quick introduction of the two the
two charts. The top chart is titled cash flow from operations. Again, does not include any capital related purchases. Is kind of meant to um compare the operating receipts to operating costs and debt payments. Um and the second chart really does just look at the, you know, the cash balance over the past
four years. And we do have a a city outlined target balance there as well. So again for the water fund looking at the that orange line in excess of you know the overall operating costs you know the past three years again getting a lot more consistent or close in the last year with maybe some rising costs
um in the water fund. Um again just something to keep uh keep in mind going into the future budget cycle. Uh but this equates pretty well to the bottom chart. Again overall cash balance is kind of on a consistent trend in the right direction. Um remaining fairly consistent been increasing a little year-over-year and above the city's
target balance. Next one would be the sewer fund. Again, the same two charts. Uh this one's a little bit uh has a little bit more detail. We have a LPI reimbursement that goes to pay some of those debt service payments. Uh but again, over the past three years in this uh case, those
revenues or resources have been um in excess of those costs. Um we see a good trend again similar in the right direction in the overall cash balance. Um with the the overall cash balance being in excess of that target. The last slide I do have is we talk a
lot about different funds, different fund balances and things just to kind of tie things together. Look at what we have in the bank and then with our investments. Just looking at um you know a snapshot of the overall cash investments and looking at that just looking at how those are um you know broken out between the different types
of funds that I I presented on. And I think again overall things look good here and again a good mix between the different types of funds. Um no one is ignored. Um, I think everything has some good reserves and good planning for the future. So, with that, I've reached the end of my presentation. Um, does anybody
have any questions? >> I had a question uh back a couple pages. I forget what what it was. No, you were talking about um was it the debt service? No.
What's on the next page? >> Capital was before debt service. Mike, >> yeah, that might have been. But yeah, it's we let it go. >> You want to look here?
>> Well, I got it here, too. Justin, in your experience, 60% um for the fund balance policy, is that kind of something you see pretty similar among other municipalities that you, you know, is that a goal that you see quite often?
>> It's a good question. And I think that depending on how the way I'd answer it is depending on how the policy is written. I would say it's probably right in line. Again, sometimes there's a minimum fund balance policy, which is probably a little on the lower side. Again, I think depending on the goals of the city, how they have their capital
related funds um and whether they have any capital purchases running through their general fund. Um I think all kind of play into that. But overall I think that you know when the resources you know property taxes are received I think 60% is kind of in line with what we would see typically down.
>> Sure. >> Did you find it Mike? >> No. No. It's let it go. >> Okay. Any other questions? >> I should have interrupted you at the time. >> All right. If there's no other questions, thank you Mr. Nelson. We appreciate it. >> Yeah, thank you for having me. Good luck
with the rest of the year. >> All right. Thank you very much. >> Thanks, Justin. I'll just wrap it up here. I want to um kind of reiterate what Justin mentioned. Thanks to staff. You know, finance gets a lot of the accolades with with everything, but um you know, couldn't uh couldn't do it without the day-to-day transactions and
attention to detail from from all all staff um as well. Um so from here uh within a consent agenda uh council will formally approve and accept uh the audit report. Um from there we'll u submit some of the state reporting that's
required uh as well as um as you remember last uh last meeting we had accepted our third certificate of achievement award. Uh we'll once again submit um this year's um uh u report for for that award as well. I'll go through that process with the national GFOA. So
excited for that submission and uh go from there. So appreciate the support from council and uh looking forward to uh jumping into the budget cycle soon. So >> all right. >> All right. >> Thanks Mark. Thanks. >> I have one question. Um >> yeah, >> the one where you mentioned that we
didn't have the pro the bid that we didn't have the proper what what was that? >> So that's payment and performance bonds. So contracts over 175,000 are required to have payment. So the payment would be um that a contractor is um the performance would be that they're
completing the work. So it's a bond that's completed work. Great. >> Uh and then the uh >> the payment would be that they're paying their their subcontractors. So as part of that, a lot of times we'll work with engineers and they'll run the project and and do all those. This wasn't internally. Um we did run this project
internally and as we went through the checklist, we did overlook the requirements as part of our bidding process. Um, so as Justin mentioned, we went through um a fairly detailed look at that OSA checklist and put together a checklist for our staff. So based on the
uh size of the contract, they can now go and and check all the boxes for all the requirements. So was an oversight on that contract and it was a it was a good item that they noted um and we put in the processes in place to resolve um going forward. In the end, you know, anytime we can manage a project inhouse,
we're going to save money. Um, in addition, we just want to make sure we're checking all the boxes on compliance as well. So, >> okay. >> All right. >> All right. Thank you. >> Thanks, Mark. >> All right. Moving on to 6B committee reports. Planning Commission.
>> Planning Commission. We met uh Monday the 27th of April. And our main items uh we we had broken out into a lot of different ones, but it's 7E and 7F on our agenda tonight. So, we will save the thunder for that. >> All right. Any questions for Rick on
planning? How about golf? >> Uh golf, we met on the 24th. Uh we went over the financials. They look good. Um the revenue through April has actually caught up and gotten ahead even without
even with a little less play. We've had a lot more memberships this year than what we've had. Um and uh we discussed the cart path issue which Phil will be talking about on 7D
and uh uh May 18th is uh this when the projected starting for the lining on uh pond 10. >> Okay. Any questions for Mike on golf and joint planning?
Joint planning met on the 28th and we had just one plat adjustment. >> All right. Any questions for Robin? Great. We'll move on to number seven, board committee and consultant reports. Letter A, we have the RFP for
compensation study, Miss Mortonson. And this was recommended from personnel. So, we did review it last month. We just didn't need to meet in person to do that. Good evening, mayor and council. Thank you for letting me talk about this today
because we're saving a whole lot of money from what was budgeted. Um, so you have in front of you the comp study requests for proposals that were received. Um the city had redone had done a complete overhaul of their
compensation pro um system in 2022 and as part of that they said um like 3 to five years you should do a comp study to make sure that you are staying within the market. So we're at 2026 we put out requests for proposals the end of March.
Um deadline was April 20th for them. We received 12 of them. Um they averaged or not average, they averaged 23,000. Um the lowest one received was 8,500. The largest one received was 48,500.
Um the $8,500 one was from Flity and Hood and they're a very reputable company um or firm. So, and it was emailed to the personnel committee and they thought that was very good value
because we had budgeted 25,000 in the CIP, but it's only going to cost 8,500. So, I'm just looking for a motion and a second to adopt the resolution 2632 to enter into an agreement with Flity and
Hood to complete the comp study. Um, it should only take about four to six weeks. And I will also entertain any questions at this time. >> All right. Any questions for Shannon? >> That's quite a spread. >> Mhm. Mhm.
>> It is quite a spread. >> Did they detail what they're doing for that? >> And I called and talked to them to make sure we weren't missing something. Um, and they're just And all we really wanted was a comp study for the market analysis. Some of the other proposals
would throw in a benefits analysis or redoing our whole >> um system and we have the decision-based method system and we're very comfortable with that. Um so there was a lot of other things that were put in some of their proposals that we didn't request
>> trying to justify their billing >> their dollar amount. >> Yeah. >> Yep. I'll maybe add that uh um the city's had a relationship with Flareity and Hood for many many years since before I was on council. As far as the uh coalition utility cities, um they've represented
we've uh um they represented us um with utility issues down at in St. Paul for probably 20 years. So, um or better even. So, um we've um and even on other issues, too. So, we've had a long history of flarity and hood. I was I was really surprised that that uh they they
would they would come in that low. I guess I was but you know what if they so reputable? Yes. >> Keeping hush hush. >> Yeah. >> Also we'll get email. Oh, I'm at 18. No. >> Nope. So
yeah, they do a lot of these so I I think they have the expertise and they know how to do it. >> Any other questions for Shannon? If not, would someone like to move approval of resolution 2632 to enter into the agreement with Flity and Hood
to do our compensation study? >> I'll make that motion. I'll second. >> Have a motion by Rick, second by Mike. Do we have any further discussion? >> Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no. >> Motion carries. >> Thank you. >> Thank you.
>> All right. Moving on to letter B. We have the SLA with SE for the 2026 street improvements. Mr. Kudson. >> Good evening, mayor and council. Uh before we get started, that was my uh uh demerit that the finance team got. So it
was for the uh HVAC unit at the community center. We were doing a like forlike um replacement and uh I didn't want to get the engineers involved and go through that whole process. So, um I know have the checklist so I know exactly what we need to do on those. So,
um but I defend what I did because we saved money. So, um and we got the project completed on time and it was a known contractor. So, uh we used McDow, so it was a known contractor, but lesson learned um to jump through those steps. So, uh Mark has done a good job of of getting that list so we're on the same
page moving forward. So, uh, but in front of you tonight, uh, we're looking at a, uh, SLA with with SE for construction services for our 2026 street improvements. Um, pretty customary that we've done this every year we have these projects. In essence, what it does is we we've got an inspector on site making sure that
what's in our bid documents is is being performed on our city streets. Um, so Jerry Sigreed with SE has been in town since I've been here. uh we request him because he's so familiar with the community, does a great job for us. So the total cost of of uh the project uh
or the the uh the uh contract is uh 96,900. We did factor that into our street CIP. So it is covered within our budget and uh just looking for uh uh movement on resolution 2631 to uh get that started. But I can stand for any questions if you have them.
>> All right. Anybody have any questions for Phil? Mhm. >> N make a motion we approve resolution 2631 agreement with SE. >> I'll second. All right. We have a motion by Mike, second by Rick. Is there any further discussion?
Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no. >> That motion carries. >> Thank you. >> Thank you. Phil is up again for the Luan Drive SLA. Yes, this is for engineering final design and bid services for Luan
Drive. As you know, we've been working on that over the last couple of years uh with uh developers to uh connect what uh the the termination point of Luan Drive to Edgewood. With that, we need to go through and look at infrastructure, not just the road, but curb, gutter, sidewalks, uh water lines, sewer lines,
all of that stuff. And uh taking into consideration what the developer is looking at doing there. Uh to get that done, we need to work with SE. As you know, this work is outside of our master agreement, so we use the SLAs's. Um but tonight looking for that so we can get started. Uh the SLA is proposed at
68,000 a number not to exceed $68,000 and can get moving on this relatively quick. Uh depending on how the grant dollars fall in play, this isn't qualified under the grant. This is a cost that we would bear and we're looking at doing that out of the future improvement funds. Uh but we're looking
on the timing if we can make the uh the grant dollars work that this project could go out for bid uh sometime in July like likely your first or probably your second meeting in July if they get the design work done which they're confident they can but it all depends on when
those grant dollars can be issued to the city or how we want to move forward with that. So uh there's a little urgency from the de development side of it as well. So, uh, this is that step that we need though to get the specs done so we can take it out for bid and, uh, we would control that portion of the project though. >> So,
>> okay. Any questions for Phil on the SLA for Lan? >> Does, does this amount does that apply toward our portion of what we have to pay >> as far as the grant is concerned or is it totally above and beyond? >> This this isn't qualified under the
grant. I believe the grant is a 50/50 split. Is that That's what I'm asking. >> And it's not qualified. I don't think it's covered in that. I think just construction uh is covered in that split. So this is above and beyond. >> Correct. >> But and it wasn't
>> right. Yeah. We we had planned for it. So we we when we first submitted that grant, we knew that these soft costs weren't going to be covered. >> Okay. >> In future improvement fund is where we're looking at as was planned. >> Sure. >> All right. Any other questions for Phil?
Mhm. >> If not, would someone like to move approval of resolution 2638 for the SLA with SC for Lann? >> I'll make that motion. >> Oh, hey girl. We'll second. >> Great.
Becky with the very stern motion >> and Robin with the second. Is there any further discussion? Hearing none. All in favor, please state I. I. >> Anyone opposed, state no. That motion carries. Awesome. Thank you. Thank you.
And the trifecta, you are up again. >> Yes. Looking at the cart uh path improvements for uh holes, excuse me, 10 and 11 at Pebble Creek. Uh this goes back to when we first introduced the green tea with the county on the Edgewood improvements as it relates to CASAW 23. Uh in order to make that work
within the right ofway and get the shared the new uh shared use path uh going out uh of town, um they're looking to move that rightway just a little bit to the east or encroaching a little bit on the the uh golf course. Uh while we're looking at replacing the cart path
already, uh we have to realign it. Uh we felt it's in the best interest of our patrons to realign it. So I did put in your packet the green tea and we did kind of show what that that cart path is going to look like. So, we're moving it from the west side of the tea boxes to the east side of the tea boxes. Um, and
so this work that we're calling out, we worked with Hansen Paving, as you recall earlier in the year, you council awarded the uh cart path uh improvement project to Hansen, third year running that they've been low bid. So, we reached out to them because they've been low bid to have them take a look at this portion of
the project. Uh linear footwise, the patuminous is spot on. It's a little bit more because of the reclaim they're going to have to do and use that material to subcut to get that base built up and to put the cart path on top of that. U but working with them, we're not going to do uh basically from from
number 10 uh green south. We we're going to reclaim a portion of that. Uh so it's out of the construction right away, but we're going to leave that in place and we're only going to improve it to that point right now. um so we can keep our patrons out of the construction area and
then we'll do that southern portion next year. We bring it back to council when we're looking at doing the rest of the local nine. So with this um the the the total number is 10,200 from Hansen. I didn't seek another bid uh because they've been low bid uh as as suggested.
We did talk this through at GF Committee. Uh I'm recommending that we bring this in as a a cost to our streets uh projects because um of the street is why we're doing this. Uh and that's where I would I would recommend the funding comes from the street CIP uh for
that. We could uh we do have funds that we could use from Gulf CIP, but um I don't believe that that would be appropriate, but I would follow your lead on on where it goes. So did discuss this with with finance as well. they understand the logic that we're we're dealing with, but uh look for you guys
to uh give direction on where where you'd like to go with it. And with that, I can answer any other questions you would have. >> Right. Any questions for Phil? >> I would agree with the street CIP suggestion that it's not like it's the 100% the reason we're moving it. So,
>> makes sense. >> Perfect. >> County doesn't want to pay for that, do they? Uh county's been very nice to us, so I'll take what they've been giving us so far. So, >> I was kidding. Nope. I think that makes perfect sense. All right. If there's no other questions for Phil, does someone
want to move or make a motion on resolution 2635? >> I'll make that motion. >> I'll second. >> Okay. We have a motion by Mike, second by Robin for resolution 2635 for the new cart path coming out of the street CIP.
Any further discussion? >> Hearing none. All in favor, please state I. I. >> Anyone opposed, state no. That motion carries. >> Great. Thank you very much. Uh, one more note. I don't know if it was going to be mentioned after uh before adjournment, but uh May 16th is recycle day at
Northern Metals uh from 8:00 a.m. till uh 11:00 a.m. So, just want to make sure that the word is out there. Advertising has been posted. I appreciate the volunteers that are helping out, but just making sure the public's aware of it. So, thank you. >> Thank you. All right, Mr. Peterson's up letter E.
the planned unit development, conditional use permit, preliminary plat and final plat for Fawsome Fields third edition. Three resolutions with that. >> That is correct. Uh thank you mayor and councel. And so uh tonight are three resolutions for Fawsome Fields third
edition, resolution 2636 for a PUD conditional use permit, 2637 for the prelimin plat, and resolution 2640 for the final plat. And so the applicant for this one is Sherburn Land Company LLC. Uh the property is appro approximately
16.52 acres located at 153rd Avenue and 127th Street which you can see in figure 1.1. Um and this is actually the remaining outwash from the original Fawsome Fields development. And so kind of some backstory on this development is the original Fawsome
Fields was approved in 2004 under resolution 200494. There were some initial grading, some storm ponding, um some underground utilities that were all constructed on these lots around 2005. Um and then also
in March 2022, council approved a 44 lot prelimin final plat for this for this property or for this area. However, there was actually no development agreement that was executed and the final plot was never recorded and so those approvals have
lapsed. So, tonight's application is a new independent application subject to all the current ordinances, standards, and fee schedules. And the 2022 approval has no vested rights. So kind of what's changed since 2022 um
in this 2026 proposal is this one is um it now proposes 52 total lots which is an increase of eight lots over the laps 2022 approval. That increase is um enabled by a PUD which you have tonight um which was not
part of that original 2022 approval. Um so the PUD requests a few um deviations from the standard um single family detached zoning district. Um, notably it'd be the minimum lot width would be reduced from 80 feet to 65 ft. The
minimum lot depth depth, sorry, would be reduced from 136 ft to 120 ft. Minimum lot area reduced from a little under 11,000 ft² to 7,800 ft². And then the last notable one would be the sideyard
setbacks for the garages would be reduced to 5 ft rather than 10. Um and all other setbacks remain the same as a single family detached zoning district. One note on that is um because this is a PUD, the zoning designation will be amended on the official zoning map of
the city. So it'll say um PUD/s SFD for single family detached. So it'll have its own zoning district. So this development is proposed in two phases. Um phase one is 31 lots along 42nd Avenue um on the west and south
sides of the plat um anticipated for this summer late summer. Uh phase two is the remaining 21 lots estimated 2 to 5 years after phase one is complete. Subsequent phase uh final plat applications um must be submitted within
two years of the prelimin plat or it's considered um void. There's one exception that planning commission can do a two-year extension um if they choose to do so. And so some key uh conditions on this one that I wanted to mention is that a development agreement
would be required and must be executed before any construction begins or the final plot is recorded. That agreement will come to council at a later time. City engineer has completed a preliminary review and has noted a few concerns similar to those from the 2022
submitt. Um written comments will be provided to the applicant and must be addressed to the city engineers satisfaction prior to recording of the plant. Um the existing infrastructure from 2005 um some sanitary sewer stubs, water
stubs, they must be um inspected, exposed and verified before the new construction begins. Um, park dedication fees and all other applicable fees are subject to the current 2026 fee schedule at the time of final plat recording.
Um, a lot A is dedicated to the city for drainage and storm water management. There is a 10-ft batuminous trail that's required along the perimeter around the perimeter of 153rd Avenue and 127th Street and that'll be installed during
phase one. Um a sixoot sidewalk is on one side of all the internal streets. Um and these are a couple things that um are sort of carryovers from the original plat from 2022 is um there's a vegetative buffer that's
required along 127th Street Southeast with ongoing maintenance responsibility um falling to the property owners. And so that would be lots 12 through 18 of block two. and the developer must provide those buyers um copies of the
resolutions and development agreement. Similarly, um fences on lots 12 through 18 of block 2 must remain outside of the drainage and utility easements um of the storm water basin um which is adjacent to 153rd Avenue
unless somehow they authorized by city staff um and city council. Another one is monument signage at the main entrance on 153rd Avenue. Um that maintenance will be the responsibility of the future owner of lot 1 block 2 and the developer
will provide that to the homeowner. Another carryover is that homes must be of varied styles with architectural features including porches and varied um exterior material exterior materials um such as stone, brick or shake.
Um and then one thing I wanted to mention at planning commission there was um some discussion about one-sided street parking. Um following that meeting, Phil from public works and Randy the city engineer did review that and um they basically confirmed that
confirmed that the 32 ft pavement with would meet the city standard and that they really had no concerns um that they identified as well as one note that it is the same as the other two Fawsome Fields developments currently. So it'll remain the same. Um
planning commission, this uh item did go to planning commission on the 27th. There was um a public hearing held there. No public comments were received and the commission recommended approval of all three applications. And so with that, I would be looking for
a motion and a second approving resolution 2636, approving the PUD conditional use permit for Fossome Fields. third as well as a motion and a second approving resolution 2637 approving the prelim plat for Fossome
Fields Third and then a motion and a second approving resolution 2640 approving the final plat for Fawsome Fields Third um subject to the conditions of approval in the resolution text. Um I know that was a lot so I can stand for any questions.
>> All right, any questions for Austin? Just want to thank staff. I know a lot of thought went into this. I think we met with the developer several months ago and Denny's here. So, thank you. Happy to have you back building here and this summer is the plan
>> this summer. >> This summer. Great. This is going to be awesome. All right. Any other questions for Austin? If not, we'd look for a motion on resolution 2636, which approves the PUD cup.
>> I'll make that motion. >> I'll second. >> Have a motion by Robin. Second by Becky. Any further discussion? Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no. >> That motion carries. Looking for a motion on resolution 2637, which is the
preliminary plat approval. >> I make that motion. I'll second >> motion by Robin, second by Rick. Is there any further discussion? >> Hearing none. All in favor, please state I. I. >> Anyone opposed, state no. That motion
carries. And finally, we're looking for a motion on resolution 2640, which approves the final plat for Fawsome Fields third edition. >> Make that motion as well. >> Second. We have a motion by Robin, second by Rick. Is there any further discussion?
Hearing none, all in favor, please state I. I. >> Anyone oppose, state no. That motion carries. >> Thank you. >> Thanks, Austin. Thanks, Denny. Appreciate it. Good luck. >> All right.
Next up, Mr. Sanders is going to talk about density amendments to our comprehensive plan and the UDO. >> Thank you, Mayor Council. Tonight, before you, we have a request to amend the comprehensive plan and the unified development ordinance. So we
received applications from Scott Thompson of True Blue Services Construction Services and Todd Olen who is here tonight representing that development requesting a reduction in the density per acre for high density residential development. So our current
standard in the comprehensive plan is in medium density it's 6 to 12 units and in high density it's 12 greater than 12 units. So, the application that was submitted um would amend that. Uh the application
also was submitted on behalf of a potential development, the one on Luan that we've talked about before. When we looked at this though, we have to look at this at the impacts on the entire city. So even though they're you're seeing a narrative that's development specific, when staff looked
at this and analyzed it, it was for the impacts on all medium density and all high density and what that would be. Um typically when of cities of our size, the densities are pretty wide um in
their range anywhere from 10 to 30 plus minimum densities. Um so wide variety for cities of our size and as we analyzed that and evaluated the broader implications of it we were comfortable recommending that uh the ordinance be
amended. So the comprehensive plan would be amended and the ordinance would be amended to that unit density. So what we're seeking for would be um amending the comp plan first because that has to come our zoning has to align with that. So it' be medium density residential
from 6 to 12 units per acre and then for high density residential land use classification greater than 10 units an acre. So it's a two-unit adjustment. >> So you meant the medium you meant 6 to 10 correct? >> 6 to 10. Sorry. Yes. Um so 6 to 10 units per acre and then greater than 10 for
high and then article one zoning. So we are looking at we would require our unified development ordinance to be amended because we do reference those densities in there and that would be for multifamily low which is kind of relates to that mid density high density 6 to 10
units per acre and multif family high at greater than 10 units per acre. So we did uh public hearing was held on both the comprehensive plan amendments and the zoning ordinance amendments and no public comments were received on either of those. So planning commission did
recommend approval of each of them. So amending the comp plan and amending the UDO. So we'd be seeking for a motion and a second approving resolution 2641 which would amend the comp plan unit densities as referenced in the packet. And then um motion and a second approving ordinance
302 second series which would amend those specific sessions of the unified development ordinance article 1 zoning related to multifamily low and multifamily high zoning districts. And with that, I will answer any questions.
>> Questions for Jacob. >> So, because the UDO is modified or amended, that would apply everywhere then from that. >> Correct. Yep. >> Right. >> Okay. All right. Any other questions for Jacob?
Hearing none, we would look for a motion on resolution 2641, which amends the 2040 comp plan. >> I'll make that motion. We have a motion by Becky. Do we have a second? >> I'll second. >> Second by Mike.
Any further discussion? Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no. >> That motion carries. And then we need a motion on approving ordinance 302, the second series, uh, modifying the UDO.
>> I'll make that motion. >> A second. We have a motion by Mike, second by Robin. Is there any further discussion? Hearing none. All in favor, please state I. I. >> You want to oppose, state no. >> That motion carries as well. >> Thank you.
>> Thank you. >> All right. Next up, administrator and staff reports. We have the Becker Community Center Aquatics Project. Miss Thomas is here with resolution 2642.
>> Good. Good evening. Uh, thank you, mayor and council members for your time today. I'm here to speak with you about the 2026 capital improvement plans for the Becker Community Center. Bart Gins, my predecessor, along with Troy Dawson, maintenance coordinator, began
developing this project in early 2025. When I started in June of 2025, I was able to jump right in and continue that momentum. Over the past year, staff have taken a thoughtful and strategic approach to this plan, evaluating facility needs, touring comparable
community centers, and identifying improvements that provide the best long-term value. Our vision has been to elevate the Becker Community Center aquatic area to a similar standard that residents experience at high-quality regional facilities such as Maple Grove
and Shore View. We wanted to create a space that feels more modern, welcoming, and engaging for families. Our goal was not to simply repair aging systems, but to refresh the environment, so it feels inviting, exciting, and even carries the same energy that you might see at a small
water park. The project reflects both practical infrastructure needs and a commitment to enhancing the quality of life for Becker residents. The BCC has over 2400 members as of May 1st. The pool area serves residents of all ages
for swimming lessons, family recreation, lap swimming, uh aqua aerobics, senior and low impact fitness. The sauna is a popular amenity as well as the spa. It's also a very popular regional birthday party space.
Uh the aquatic facility is now over 32 years old. Several major systems are original and have reached the end of their expected lifespan. Some equipment is now obsolete and that makes re making repairs nearly impossible.
Delaying improvements increases the likelihood of emergency breakdowns, extended pool closures, higher repair costs, and reduced service to residents. So, as you may have seen in the RCA, it includes a compreh includes
comprehensive details on the scope of each line item in this project, but here's an overview of the improvements. A heat exchanger replacement and relocation, pump and valve modernization, sand filter replacements for the spa and pool systems,
replplastering the pool shell, replacing drain covers before their future compliance deadlines. that involves draining the pool. So, it's best to do it right now while the pool would be drained. Um, install modern pool a modern pool deck surface. Repaint
structural beams and wall areas. Recoat the observation deck floor. Replace the outdated mushroom water feature with a more engaging children's play feature. replace the sonning heat sauna heating element and refurbish the cedar as well
as repair chipping paint on the interior of the water slide extending its life. As you can see in the RCA, we have reached out to multiple vendors. Recommendations made were based on competitive pricing, proven expertise in the field, existing familiarity with
facility systems, and ability to coordinate our timeline effectively. Bundling major pool work under one primary contract improves scheduling and reduces downtime. So you'll see a lot of the work is being completed by Horizon Commercial Pools.
We This is budgeted in the 2026 CIP project for $529,000. The expected cost is $513,000, just a little over that. um
expected this this project is expected to take place in approximately 4 to 6 weeks beginning in August of 2026. Work will be scheduled concurrently to minimize the closure time. Staff are coordinating with the Monaceel Community
Center as well so that our members can have access to their aquatic facilities free to them. We've done this in previous shutdowns before with the Monaceel Community Center, so it will work similarly to that.
This project preserves a heavily used city facility. It reduces future emergency costs. It improves safety, appearance, and community experience, and it demonstrates responsible long-term capital planning. So, I'm happy to answer any questions.
>> All right. Anybody have any questions for Brandy? Looks like there's a lot going on. >> The slide. >> Yes. >> Yes. Yep. For now. That's a future CIP part. >> Is it We redid that what, five years ago?
>> 2019. It was refurbished. >> Mhm. >> So, did I read that's due for replacement in 29? >> Yes. Correct. Yep. So, we just have some minimal paint chipping on the inside of the slide that has to be repaired for safety. And so we're just sanding it down and repainting it and that'll
extend its life until 2029. So if if I don't have any questions, I'm seeking a motion and a second to approve resolution 2642 to move forward with the Becker Community Center aquatics project. >> All right. Is there any other questions?
Mike, were you asking because you're ready to get going down that slide again? No, I No, I when we did it before I actually went and looked at it how bad it was. >> Did you go down it though? >> No, I never have actually. >> Well, >> you better get in there before 29.
>> Yeah. >> Council field trip. Anyway, it was uh in pretty tough shape and that it required a lot of extensive work and >> right I think it's been sanded so much that we this will probably be the last
time we really can right without replacing it. So it >> it's due for replacement. Yep. Yep. >> And they're pretty expensive. You say why not just do it now? They are pretty expensive. So yeah. >> Yes. Very expensive. >> All right. Well, if there's no further
questions for Brandy, does someone want to move approval of resolution 2642? >> I'll make that a motion. >> I'll second. >> We have a motion by Mike, second by Becky. Is there any further discussion? >> Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no.
>> That motion carries. Thank you. I know it's been a lot of work. >> Yeah. Thank you so much. >> All right, Mr. Lur, I think we're at the consent agenda. Mayor Cobinger, city council members, items for review, approval, or adoption on tonight's consent agenda include the hiring and
termination report authorized the Tuesday, May 5th, 2026 payment of claims is presented. The claims listing has been provided to the city council is a separate document and is available upon request for public view at city hall. Total claims are $559,657.25.
authorized electronic transactions as presented in the uh March 31st, 2026 journal. The journal has been provided to the city council as a separate document and is available for public view at city hall upon request. Approve the minutes of the April 21 uh 21st city
council meeting. Approve the minutes of the April 21st executive session. Adopt resolution 26-34, approving the 2027 budget preparation calendar. Approve new cannabis micro business license registration for great cannabis LLC.
Adopt resolution 26-39 approving test well agreement with MPCA for well number six monitoring. Adopt resolution 26-33 approving and accepting the annual comprehensive financial report and audit results for the year ended December 31,
2025. And I'll be happy to answer any questions. >> All right. Any questions for Greg on the consent agenda? No. >> Hearing none. Would someone like to move approval of said consent agenda? >> I'll make that motion. No second.
>> We have a motion by Robin, a second by Mike. Is there any further discussion? Hearing none. All in favor, please state I. >> I. >> Opposed, state no. >> That motion carries. All right. On to anniversary announcements.
Susan's got quite the list here. So if anybody wants to grab a snack, this might take a while. So our May anniversary list, thank you to these employees. Greg Larude, four years. Congratulations. I
>> think he brought treats to celebrate. >> Chips and salsa. >> Yeah. >> Uh Derek Rhodess, maintenance at public works, five years. Bill Kenudson, public services director, seven years.
And that was your first contract mistake earlier. Congratulations. That's pretty good. Eight years. >> Kristen Hines, administrative technician in police department. Eight years. Oh, do we have a discrepancy in Phil's longevity? Is it seven?
>> Okay. Rick thought it was eight. All right. >> Don't worry. >> Making sure. We don't want to goof someone's years of service up. What's for the seven-year anniversary? Is that like certificate or something? >> Wood.
>> Wood. Yeah. >> All right. Part-time. Curtis Burch, groundskeeper at golf, 10 years. Aaron Borson, groundskeeper at golf, 5 years. Robera Gatskow, customer service at the community center, 5 years. Alyssa Kren,
child care at Community Center, 5 years. And our seasonal employees, Ernie Richer at golf, 17 seasons. >> Wow. >> The pride of Brmpton, Minnesota, Dewey Somerdorf, groundskeeper at golf for 12 seasons.
Zack Stanger, groundskeeper at golf for six. Luke Borson at golf for six years. Cynthia Ladenbach, groundskeeper golf six years. Andrew Coilinger, pro shop
attendant, six years at golf. Zack Wter at golf, five years. Josh Urky at golf, five years. David Voit, golf 5 years. Daniel Olsen, golf 5 years. Dan Brandon,
golf 5 years. Chris Reed, golf 5 years. And Ashley Reed at Golf Food and Beverage 5 years. So, thank you to all those employees and congratulations. Thank you for your continued service to the city.
Does anybody else have anything? Oh, I do. >> Oh, boy. Papers. >> Told you I can't read. >> Sorry. You don't have to read it. Oh, do we have an extra copy? will have to give one to uh Don if I think we got one
more, don't we? >> Don, you want to come grab a copy? May 5th, 2026. We got a little letter today notifying us that the post office is coming back. Yay.
>> Okay, I was more excited than that. But now that's the good news. The postal service did notify us today that they are um they've initially identified lot one which is the north corner of Highway
10 and Edgewood Street. So they are um working on purchasing that. They're planning to bring not only retail but operations back as well. That's the good news. Um the bad news is it's going to take them
a while. Um so they did let me know that they will have an initial review period where they will make sure that that's a suitable location, make sure that the zoning requirements and things are going to work and then they expect the actual
construction will take between 9 and 12 months. So, I have let them know numerous times that we will expedite any review and do whatever we can um to get that going obviously as fast as we can, but >> and I'm guessing zoning won't be a
problem. >> Zoning won't be a problem. >> If it is, we're going to have a problem, Jacob. I'm just kidding. No. Um >> not a problem. >> It's not a problem. All right. So, I I do want to thank the community and council. We we've been working on this
for 16 months. I looked in my uh email folder today and it was over 250 emails related to the post office and um Senator Smith and Congressman Emmer have been really good about being very
involved and um I just think everybody and staff here has been very involved for their persistence because I think if we weren't the squeaky wheel there I don't think this would have happened. So, >> I agree. >> That's uh I think that's pretty cool.
So, I'm excited. >> Thank you for writing all those emails. >> Absolutely. Most of them are professional even. >> Most most >> not all new shirts. >> Yeah, I maybe we will. Maybe we'll have
to get new shirts. >> 55308-1. >> Yeah, let's let's wait till they uh we we do the ribbon cutting. Yes. Yes, that's probably a good idea. But today we're winners, so we're very happy about that.
>> Do we have a date on Bill's opening? Just cuz I have people asking me and I have no idea. >> Oh, hi. >> Come on up before Tony scolds you. >> He was ready. Yep. >> I know. >> I don't think we have a specific day,
but I can tell you from the building inspection side, they're getting close to getting finals. So >> nice. in the next I think in the next couple weeks, two or three weeks. So, at least that's the hope. >> I know their original plan was May 20th, but I don't know if that'll bump up a little bit from there, but they're they're really
>> really close. That's what I'll tell you. >> Awesome. >> Yeah. >> And boy, congrats to Grant and his family and staff. That what a great view when you come into town. Now, >> when they laid the grass, I was like, "This is so nice." >> I know. It looks so nice.
>> I like Robin's comment a long time ago. You can actually stop in Becker now. You don't have to >> drive to St. Cloud to use the bathroom cuz that looks really nice. >> Great. >> That's going to be awesome. >> That was Robin's comment, right? >> I get it. >> Used to drive by and think, well, I
think I can hold it for a few more miles. >> Yep. >> Don't stop at home. Just say, "This looks awesome. I'm super excited. That's going to be wonderful." The bank made an announcement. They're going to be renovating and doing some things. So,
things are looking up. That's pretty cool. Does anybody have anything else to come before council? If not, I would entertain a motion to recess this meeting and enter into close session pursuant to Minnesota statute
chapter 13D, subdivision 3A, to conduct the city administrators annual performance review. We'll make a motion. Motion by Rick and a second by Robin. Any further discussion? Hearing none, all in favor, please state
I. >> Anyone opposed, state no. >> Motion carries. We will move into recess this meeting to do Greg's review. Thanks everybody for being here. Well, you could do it here, but it's better to do it the next one when
there's people here. >> Agree. >> Okay, we're recording. >> Good. Okay. So, we've returned from our closed session um for the purpose of conducting this city administrator's performance review. We don't have any other business to come
before council tonight. So, can I get a motion to adjurnn? >> I make a motion we adjourn. >> A second. Got a motion by Mike, second by Rick. All in favor of adjourning, please state I. I. >> Anyone opposed, state no. Meetings adjourned at 6:31.
Do >> you have your