In the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, welcome everybody. Thanks for
being here. Uh, you have the agenda in front of you. Do we have any changes to the agenda? If not, we would entertain a motion to approve the agenda. >> I'll make that motion. >> Second. Motion by Robin, second by Rick to approve the agenda. Is there any
further discussion? >> Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no. Agenda is approved. Guests in open form. Is there anybody here to address the council tonight? All right, we'll move on to committee
reports, presentations, and awards. Start off with the Excel advisory board. >> Excel advisory board. We met last Friday. We had uh representatives from uh the plant, county, city. Um I think
that was it from those three. You weren't there either. Um and uh just uh just sharing of uh just upcoming projects that were uh coming up between all the entities. >> All right. Any questions for Rick?
Personnel committee. >> Um personnel, we met last week. Um we discussed a couple things. We kind of revisited the employee recognition policy to see what we wanted to do with that. Um, we also had discussions about the possibility of a police sergeant,
which we'll have ongoing conversations about that. Um, we talked about two there's going to be new city hall hours coming into effect here, which is going to be 7:00 a.m. to 4:30 p.m. Monday through Thursday and then 7:00 a.m. to 1:30 on Fridays. So, just kind of give
everyone a heads up that that's going to be the new hours because we've had really good like feedback on the 7 a.m. openings so people can get here before work. So, we're going to keep that as as is. That's it.
>> All right. Any questions for Becky? >> All right. Police committee uh police committee met on August 11th. Uh we talked about uh also talked about the sergeant uh position. uh had some more discussion on that. Uh we also talked about a potential um a little bit of the
e ebike ordinance and um just just kind of talking through that and what we'd uh like to see there. Um uh discussed the uh pursuit policy um some potential updates to that and um we were just talking about well the sergeant position and just hiring and uh um just an update
on some of the upcoming community engagements that uh PD will be participating in. All right. Any questions for Rick? >> Park and wreck. I think we have one update. >> Just one update. Pleasant Valley Park Equipment is going to be delayed for the
install until early September. >> Okay. So, it's still coming. Just going to be a couple weeks. >> Yep. >> All right. Any questions on that? If not, we'll move on to fireboard. Uh fireboard, we met just last night. Uh we
accepted a uh $5,000 donation from the Becker Lions. So uh thank you to the Lions for that. Um and uh we we talked a little bit more about a uh fund um a fund balance policy, which is something we've had at the city here for a while, but uh implementing uh that at the uh
fireboard as well. So we had a lot more uh good discussion on that. Um and then we'll be having a uh um what we call it, an accompanyment parade. what was the um where they used the >> uh escort policy. >> Escort policy. Yep. So um still in the
works on that. Um but that'll hopefully be uh coming up here in time for uh all of the uh state championships that'll be coming home to Becker this fall. So all right, questions for Rick? All right, let's move on to
administrator and staff report second quarter financials. Mr. Rensteiner. Thank you, Mr. Mayor and Council. Opportunity here to present the second quarter financials. So, just uh want to give a snapshot of uh mainly the general
fund uh couple special revenue funds and then the enterprise fund. So, I'll jump right in and can answer any any questions. So, on the general fund side, tax revenues um through June uh are at 37%. So as expected, so as a reminder,
um we do receive a portion of our our settlement uh in June and then an additional 15% in July and then the remaining 50% in November and December. So 37% is right in line with expectations. Um additional revenue items to note, licenses and permits are
lagging slightly at 39%. Um charters of services for the community center are strong at 54% of budget and um as noted in in prior updates, interest earnings are strong. Um definitely a a very good uh interest
rate environment. Um currently at 103% of budget at 83,000. So overall revenues are are at 39% of overall budget through the 50% but we did get that additional 15% of of tax revenues uh in early July. So, um, good
there. And then, uh, general fund expenditures at 45% of budget, um, through half of the year. So, um, as a reminder, that does include, uh, the property and casualty and workers comp. So, some of those larger expenditures early in the year, uh, as well. So,
expenditures are are are trending well. EDA fund um, their revenues are are tied, uh, to the same constraints as the general fund, property tax levy. um there that's a separate EDA um levy. So that is uh entirely received in July. So
we did receive our first half settlement for EDA in July. And then um really all the revenue in the ADA or primarily most of it is from that Rockefeller uh philanthropy grant which we have spent most of that um and that's why you'll
see the um the expenditure side we're at 67% of budget through half of the year but a lot of that is driven by just wrapping up a lot of those grant um grant proceeds uh that were that were spent in 2025. Golf fund having a having a great year.
uh revenues are are very similar and slightly ahead of 2024. Um just a little over 1.76 million or 55% of budget. So having a strong a strong year uh on the revenue side and expenditures um there
uh as well you know item to no property and casual and workers comp. So some of those large payments are paid in the first half of the year and then overall expenditures in the gulf fund are at 49% of budget uh with just a a little over 200,000 of income through the second
quarter. water fund uh revenues consistent with typical first uh second quarter usage slightly ahead of 24 uh expenses are at 39%. Um there have uh some additional capital planned for later this year. So
you'll see that coming up. Um and then the wastewater fund on the domestic wastewater uh revenues are are uh once again consistent there. Um definitely just tends to be more consistent just the way the building works. So, uh, we're at 51% through June on the
domestic wastewater side. Um, and then expenses, um, there include that significant capital spend. So, some of the items you've seen Chris already touch on and and bring forward and you'll see some additional capital items um, here um, through 2025. And then on
the industrial wastewater revenue side, um, tracking as expected, revenues are at 52% and expenses at at 42. So with that, budget and finance had reviewed the June financials and um just bringing this as an information but can answer
any questions but no action um on this item. >> Anybody have any questions for Mark? >> Very good. Thank you. >> Thank you very much. >> Next up we have a call for public hearing for easement vacations. Mr.
Sanders, resolution 2561. Thank you, Mayor Councel. As part of the replat that Bogart Peterson is working on to facilitate the land exchange with Todd Potter, uh there are a number of easements that need to be vacated, otherwise they'd end up going through
the middle of lots. So, this uh would under statute of public hearings required for the vacation of any of these. And so we would be seeking for a motion, a second to adopt resolution 2561 to set a public hearing for September 2nd at 5:00 pm on the proposed
vacation of these easements. And they're legally described. You can also see the exhibit in the packet with the orange lines uh where those would get vacated. With that, I'll answer any questions on that one. It's pretty straightforward, fairly simple.
Okay. So, we're looking for a motion on resolution 2561 to call for a public hearing on easement vacations um for the September 2nd council meeting at approximately 5:00 p.m. >> I'll make that motion. I'll second.
>> We have a motion by Rick, second by Mike. Do we have any further discussion? Hearing none, all in favor, please state I. I. >> Anyone opposed, state no. >> That motion carries. Thank you. Thank you. >> And you're up again. >> All right.
The this one uh tonight is a waiver of a right to repurchase for a lot that's currently owned by Jim Husby. So, this is a lot that's on the corner of it's north of Potter and west of the Becker Furniture World warehouse in the Industrial Park. Back in 1999, the city
had entered a development agreement with them to build out, I think it's three lots in total. One of those lots, if you recall, somewhere on council at the time, we actually had done this previously, told the right to repurchase or wave that right. So, we do have a
right to repurchase these lots that were part of this expansion that Becker Furniture World should they build out in a certain time period. Uh, Mr. Hughesby hasn't entered into a contract yet, but he is negotiating with a potential buyer on this lot. and the
buyer would be expected to they would anticipate constructing a new building on the property at some point in the future, but without this being waved, they can't proceed. We don't really have a need for it. There are some storm water pieces on there, but we've talked to public works and those would get navigated through as part of the
proposal of the development process on the property. Um, so the proposed resolution that you see in your packet, that was actually based on the previous one that was drafted by the city attorney that waves the city's right to repurchase the property. One
thing to note that if they don't develop or something falls through, there is language that would that right to repurchase would kick back in so that the city could control where that goes in the future. So with that, we're seeking a motion and a second approving resolution 2563
tolling the right to repurchase on lot one, block one of Becker Furniture World, first edition. And with that, I'll answer any questions. >> Have we talked to the Hughes bees at all about that provision about the three-year? Okay. Yeah, they're they're
aware of the they're aware of the right to repurchase. And the one you're talking about, the one in here, >> the one where after 3 years of no activity, it would >> I don't know if we mentioned that it was to them 3 years specifically, but they're aware, I think, that it would kick in. But the buy, it would be on the
buyer uh to to do that. So, the buyer, if they >> I think we can make Jim aware of it specifically, but I think he's aware that we would exercise the right to repurchase. I don't know if we get worded that something would be not on there but on there but I mean does it
get added on there at since the beginning? It just says if nothing happens within three years. So >> So it started in 1999 when they signed the development agreement. It's been there since that time frame. >> We're just nothing's ever happened on that lot. Nothing's ever happened on the property. A lot of it was used for storm
sewer for the furniture world warehouse. Um, but again, it's it's been in there since the beginning. So, this is just waving that it would kick back in should something not occur. But we'll make him explicitly aware of the three-year time
frame. And Jacob and I have been working pretty extensively with the purchasers, and I think it's it's going to be great to have this group here and to keep them here. So, I'm very confident it's going to
move forward. >> And then one property that Jim was involved with previously was the G&M. When G&M bought it, this very same process had to be gone through. So, Jim's been through this before. All right. Any other questions for Jacob?
If not, we're looking for a motion on resolution 2563 to toll the repurchase right on lot one, block one, Becker Furniture World, First Edition. Take that motion. >> I'll second. >> We have a motion by Rob and a second by
Becky. Is there any further discussion? >> Hearing none. All in favor, please state I. >> Anyone opposed, state no. >> Motion carried. Thank you, Mr. Sanders. Again,
>> pull up a pedestal chair. >> There's no wall to back into, so no paint tonight. Um the next item that we have is uh it's a pretty it seems pretty thick but there's a reason we've chapter 4 currently we've
gone through some edits. So now that the unified development ordinance has been adopted we waited on some of these to bring them forward just because they're related to that. Chapter 4 has been one of the things we've explored as staff uh to simplify a few things and clarify a
few things on survey requirements in particular. So the edits would align it with current building code regulations and it would make it so that there's some things that say as amended rather than having to go through and adjust this all the time or they reference statute. So for example, exemptions of
building permits like a 7ft fence. So if statute changes, we don't have to go back through and change and we just say as amended which is a lot easier and a lot simpler. Uh the permit process. So the uh edits
aim to enhance some of the flexibility with the permit process and reduce some arduous requirements on those really like residential a new build uh would require a survey or if there's something that like an addition that
drastically changes the topography somehow you know it comes down and they're building walls that would require a survey. Outside of that, if it doesn't do those, then most of the time it's not going to require them. And that makes some sense cuz the survey is really for grading. It does verify the
setbacks, but a lot of times if they're far enough away from the property line and they're meeting those anyway, doesn't make a lot of sense to require them to do a survey on an addition or something like that if it's not impacting drainage. So, it really be just new builds and additions. And then uh industrial commercial survey
requirements would be there or civil plans for new builds um and any additions that same thing impact drainage or topography. The other part of this is we would um we've had some conversations with the
county about our SSTS. So our subsurface sewage treatment systems. So those regulations, that's a septic system for the public for >> it's a longterm SSTS. It's just a septic system. We have a few in the city, but we don't have a lot. >> And since I've been here, the only one
that I can remember coming in is really the A building that is um the University of Minnesota research building that was built on Excel property. Anything that's over 100 ft away from a sewer or water mane is allowed to have a septic system,
but we don't have a lot of properties that present that opportunity. So, we just don't get very many of them. We've had conversations with the county statute talks about this well as well. Uh given the low volume, we're recommending that Sherburn County take
over doing SSTS regulations. Um and it would transfer the authority for them doing permitting. They would coordinate with us obviously, but we would provide them all the information they need SSTS and we again like I say I've seen one of these since I've been here but it would get a lot of regulations out of our
code. The county does this. It's kind of all the time so it makes some sense for them to do it. So they would be responsible for peritting regulation and inspection. Uh the one thing to note in here is should the chapter 4 edit should council
approve of those tonight. There is a formal agreement. That's the next item on the agenda. Uh but there would be a formal contract with Sherburn County to manage the SSTS systems as well and I I'll touch on that uh in the next item. So with that, we're seeking for a motion
in a second approving ordinance 296 second series and uh approving the ordinance amendments and then a motion and a second approving ordinance 296 second series for publishing. If that'll answer any questions.
Anybody have any questions for Jacob? Not we're looking for a motion to approve ordinance 296 second series amending chapter 4 construction licensing permits and regulation in the city code. >> I'll make the motion. >> I'll second.
>> We have a motion by Rick, a second by Robin. Is there any further discussion? >> Hearing none. All in favor, please state I. I. I. >> Anyone opposed? State no. That motion carries. And then we're going to need a motion to publish the series summary.
And I'll make a motion as well. >> Second. >> So we have a motion again by Rick, seconded by Robin to publish the series summary. Any further discussion on that? Hearing none. All in favor, please state I. I.
>> Anyone oppose, state no. That is carried. >> Thank you. >> Thank you. And Mr. Sanders one last time. >> Thank you. >> Not that it's a bad thing. >> Yeah. Just sit down. Um
this last one is that contract that was mentioned. So there's a draft contract in this this for Sherburn County. They provided this contract. You'll see it in uh the second portion after the resolution. There is an exhibit. The red
lines just show you what amendments that we proposed. and they I did hear back from them and they were okay with all of these amendments. So really it's you're approving what's what's in here. Some of the things that we proposed were just making sure that it wasn't more
regulations that they were taking over than what we wanted them to. And then just some clarifications on uh there was one piece in particular that it said upon termination the city would be solely responsible for all administration of them within corporate and that would also mean if they
terminated it and we wanted that out because we want it just to be if we terminate and take it back that's all we want otherwise it just stays with the county. So, we also consulted with the attorney and they kind of agreed with those edits as well that um for us to make sure that
we don't end up with it, we remove that clause and then we would also repeal any of the existing SSTS regulations which you just approved of getting rid of those. We would also let uh the MPCA know about this so that they're aware that the city is no longer going to be
doing SSTS regulations. So with that, we are seeking a motion in a second adopting resolution 2564, which would approve the subsurface sewage treatment systems contract with Sherman County. And I'll note that that resolution that's in there is a draft resolution that would go to the county board.
That's something that was provided. We asked for a couple edits to it, but that would go to the county board. Should you approve tonight? >> So, one quick question. And if I know we don't do a lot of these, but if we did, would the applicant need to go to the county then for the permit? >> Yep. So, they would go through the
county and we'll update the procedures and kind of how we communicate that with people so that if they did need to go through something again that it's pretty clear, but yeah, they would go to the county for that permit. Okay. Any other questions for Jacob?
I guess we deleted the ordinance, so we probably should have something in place. be kind of important. All right, we'll look for a motion to adopt resolution 2564 approving the subsurface sewage treatment systems contract with Sherman County.
>> I'll make that a motion. >> I'll second. >> Great. We have a motion by Mike, second by Becky. Is there any further discussion? Hearing none. All in favor, please state I. >> Anyone opposed, state no. >> Motion is carried. Thank you very much.
Is that four motions and we didn't spend any money? >> Yep. >> That was pretty cool. All right, next. >> I'll get out before I'll get out before you have to. Next up, Mr. Ken >> with some community center roof repair, but here comes it now. >> Now we got to spend money. >> I'll make up for a little bit of lost
time there. So, uh, thank you, mayor and council. And in front of you, uh, we're looking for some, uh, roof improvements over at the community center. Uh if you recall when we looked at our CIP planning for the future years for the the community center, uh one of the caveats that we put in there was to try
and get some roof work done this year so we could take uh the full roof replacement of that facility. It's mo for the most part it's all original to the building. Uh we'd like to to kind of flatten that out and and replace it over roughly 3 to 5 years starting in 2027.
Um but in order to do that, we need to do some work yet this year. Um, our current CIP for the community center only has an HVAC unit for the library that's in process. Uh, that will actually get set sometime here in September is the plan. Uh, the budget on that is about $50,000 under what we had
planned in our CIP. Uh, so looking to use some of those funds. Um, we worked uh with three different roofing contractors. Uh, I'm not familiar with NextG um commercial exteriors. uh Troy Dawson uh our our facilities uh guy is
very wellversed with them. He did about a million 1.5.6 million replacement when he was at his last uh employer with these folks. Um I did reach out to a few other contacts have good things to say about them and uh Troy was very um up and up about these folks. So McDow bid
it as well as Delo bid it as well. They were a little bit higher and one of them had a scheduling conflict that couldn't get to us this year. Uh, NextGen has assured us that they can get to the work and get this taken care of in a timely fashion this year. So, um, I I didn't bring I think I put it in your packet,
but the detailed report, they sectioned out the roof. So, I think we come up with seven sections that we can come through so we can identify those and over the three-year process of a prolonged fix, we would just take kind of set dollar limits and just pick the the worst roofs to start with and then work our way through that. Like I said,
over the 3 to 5 years in doing so. So, uh, with that tonight, I I am looking for movement on on resolution, uh, 2565, uh, to offer the the the project to NextGen Exteriors, an amount not to exceed 24,893,
which is their bid, plus 10%. Uh, on remodels, I always get a little leery. Sometimes you open something up and find something you didn't expect, so we try to put a little bit of contingency money in there. But with that, I can stand for any questions if you have any. >> All right, any questions for Phil?
got to fix roofs. So, we're looking for a motion on resolution 2565 allowing staff to have NextGen Exteriors perform the roof repairs at the BCC. >> I'll make that motion.
>> A second. We have a motion by Becky, a second by Rick. Is there any further discussion? Hearing none. All in favor, please state I. >> Anyone opposed, state no. Motion carried. >> Thank you. >> Thank you. >> Moving on to Mr. Larude and the consent
agenda. >> Mayor Coinger, city council members. Items for approval or adoption on tonight's consent agenda include the revised hiring and termination report, payment of the bills as presented, the August 6, 2025 city council meeting
minutes, city hall hours effective September 2nd, a new massage therapist license, resolution 25-60 approving the contract for commissioning services with Dunham Associates for the police department city hall project. Approved temporary consumption and display permit
for the Becker Lions for their 50th anniversary celebration at Snuffy's Landing on September 25th. Partial pay request number 13 in the amount of $99,659.73 to Apex Construction Group for the police department city hall project and
approve final pay request in the amount of $26,8161 to OMG Midwest for the 2024 street improvement project. And I'll be happy to answer any questions. Anybody have any questions on the
consent agenda? If not, we would entertain a motion to approve that. >> We'll make that motion. >> A second. Okay, we have a motion by Robin, a second by Rick. Is there any further discussion on the consent agenda?
Hearing none. All in favor, please state I. >> I. >> Anyone opposed, state no. >> That motion is carried. We have anything else that needs to come before council tonight? Hearing nothing. I would entertain a motion to adjurnn.
>> I move we adjourn. I'll second that. >> Got a motion by Mike, second by Rick. All in favor, please state I. >> I. >> Anyone opposed state no. Meeting adjourned at 5:27. Thank you everybody.
And we have a couple minute break and then we'll roll into the exact session. I guess we don't have anymore back to the tight road. Dolphin Street CIP. Okay. >> Uh,
you got it. >> Beautiful. [Music] glossy even. >> Thank you, Josh. >> The amount of spam calls lately. >> I'm like, what is going on? >> Should have turned it off.
>> Yeah, I've been getting slammed with spam calls, >> man. 48 hours. >> Mhm. >> It's kind of creepy cuz it's almost like they know where you've been, too. >> Spam calls. >> It's creepy. >> Do you have light 360? >> Yes. I heard that that kind of came out like they can tell where you've been.
>> Will they hack life 360? >> So if you could look into that for me, Rick, if that's what really happened. Thanks. >> Which would make sense because like I was just in Alexandria. I'm getting all these Alexandria like spam calls. >> H >> I'm curious. >> Now I've been getting targeted ones
lately too where um they're uh they're hitting our company specifically. So, they're um they're saying they're from our help desk and they've got a hold of some of our numbers and they're like, "Hey, we're from your help desk. We need this password or whatever." And those are all
>> Yeah, that's what I'm saying. Aren't you just getting bombed with them? >> Yeah, I always do. >> No, but this is like some like major like it's been going on like >> trying to borrow me, loan money to me. They're >> Well, that's nice. You're like, "Thanks. I'll take it." >> Trying to sell me auto insurance.
>> Yeah. block the number and they just call from a different number. >> I like when the British ones call sometimes the four plus 44 international area code or whatever. >> No, no,
>> I always pick them up and hang leave a voicemail, >> right? Well, all their voicemails will just be like goodbye. >> Yeah, >> that's all you get on your voicemail. >> I have no idea. >> No, ever since the uh I don't uh answer a phone call I don't
know anymore. I got I got many newspapers. >> Yeah, I don't doubt that. >> Catch you off guard, >> you know. We possibly looks like apartments. >> Okay, that's what I thought I
>> potentially I mean they we res >> they wanted to reszone it. Um [Music] I remember that. >> So that's the same lot though, right? >> Yeah. >> Okay. It is. >> I was just wondering if I was on the same
>> Not the one we talked about tonight. >> Oh no. >> Yeah. The one we talked about tonight is over is over in the industrial >> across. Okay. Cuz I'm like lookense um >> over by their warehouse. >> Gotcha. Okay. That show's getting all like
>> I know. I had to look at first, too, cuz I'm looking at the >> I looked at the map. >> I was like, "Yeah, >> exactly." >> As here's [Music] >> that.
>> That's number eight or 17. This is 18. >> This is 10 green. Yeah, let's do this. >> I can't wait. >> It's 5:31. We will call the executive session August 19th to order.
And starting off with the >> golf and CIP budget staffing. >> Yeah. Okay. Well, thank you, Mark. Uh, mayor and council, tonight, um, we're going to be reviewing the streets and the Pebble Creek CIP. So, as we kind of
work through all of our budgeting process, these are the last two detailed CIPs, um, to review and get the detail into your hands. So, uh, those two items will be what we look at. The preliminary column that you see here that's boxed
in. This is a summary of what we reviewed so far. And then, um, the two kind of highlighted lines are the two that we're going to look at tonight that you haven't seen. So, we'll round that out tonight. And you will see on here also that we have the debt service levy. The debt service levy numbers that are
on here are really just a result of the bonds that we're already committed to paying. And so we're uh presenting those numbers to you. That's what we will need to levy in order to make our bond payments um next year. So if you look down um I put a subtotal on here for the
CIP and the debt service levy. And um we're we're looking at an uh increase in the levy of about 13 to 14,000 next year if we move forward levying what we have reviewed so far and what we reviewed
tonight for CIP. So, just to kind of give you a feel for where we are on those categories, um, as we look at the details, um, as a reminder, the next step for budgeting after tonight, uh, on September 2nd, we will bring a summary of all the budget
detail, including any changes that you may want or input that you have, um, provided to us by that time. We'll take a look at that, get your preliminary feedback as we prepare for that preliminary levy meeting. Uh September 16th is when we anticipate that will
come to council. A little bit later than we would have liked and we did last year just based on the timing of when the state uh department of revenue is getting back to us with valuation for the utility. The utility did um uh
contest their valuation and that process will take until September 5th at the very earliest for us to get data back. So just give ourselves a little more time before we commit to a preliminary levy. Uh so that's the reason for the timing change on what we're expecting to
see there. But you'll see a rollup on September 2nd and then you'll have an opportunity uh to look at the preliminary levy with all the tax uh data on the 16th of September. And then in October, of course, that's
not the end. We'll u work on the enterprise fund budget. So, uh, just give you an update of of where we're going. So, uh, with that, Phil and Josh are going to lead the detailed review of streets and Pebble Creek, and we're going to start with streets. Uh, and so I will turn that over to Phil. And then
we snuck this beautiful slide that you've seen before in here to kind of kick off the streets CIP. Oh, I can't quite get it. >> All right. Sorry, Phil. I thought I
thought I had it all teed up for you. >> Just me. I get close. >> I was going to have to make it smaller after all. >> You have printed versions, too. Old standard. >> We're good. >> It's good. >> Um,
streets is a bit of a bouncing ball, so we'll kind of have to follow along with it. We're going to focus really exclusively on 2026 even though we've got 27 28 dialed in and we've got all of the numbers that you see here. Uh I went through and updated all of our streets
um out to 2032 uh with this year's uh construction dollars. So we're we're we're dealing with real numbers in the future as well because we're using that for that 10-year balance that they're working on as far as the overall levy. So um we're also >> this year's construction dollars and
then an inflator Yes. And then we'll work. I do that typically every year. I try to come through there and just see some years we're up like concrete's down this year. Puminous is really favorable this year as well. Um not crazy. So I didn't want to get crazy with it, but um as we work with Lori on any of those escalators as she comes out there using
inflationary factor in the out years. So um we'll look at that. So while we look at 27 uh so just it's a little bit of a a precursor. Um, we work through, this is the city map of all of our
streets, okay? So, we try to identify all of our streets and go through there's a mindot scoring system that we go through. I have Chris and and Corey go through and do the preliminaries. I do my own so I can look at what those guys are doing. I can compare them with that and then we introduce our engineers to it as well. So, we get favorable all
the time. We're just looking at these things and then we'll do it again in the spring because sometimes um our streets fall apart in the in the winter time. central almost disintegrated uh over the winter. So, um anyhow, so we'll get into this. There's a couple of caveats here because it's a u there's a couple of of
of projects that we're looking at. Uh the first one that that Lori put up here is Jade Street u to 35th. So, there are two existing streets on the east side of town over in Riverbend area. Um we went out there. The reason we're looking at this, we're kind of looking for
lowhanging fruit for for development if if we can. So, uh, on our asbuilts that we've got, we show that there's four served lots, uh, south of Jade Street that are privately held. Um, but there's no road there right now. There's no curb, there's no sidewalk. Um,
conversely, on 35th, if we move that a little bit further north, there's a catch basin there, uh, there's a storm structure and a sanitary structure uh, in the proposed roadway uh, that have never been built. So, uh, like I said, the water staff went out there, found
the water services. So, if we were to do this portion of it, we do the the the curb, uh, and gutter the the sidewalk, the the street. Um, you could have three lots that you could work with from the city that we would own that you could plat and sell those lots and then you
could work with with um the owner of the the other parcel off south of Jade. Uh, like I said, there's there's four service lines there, both sanitary and water. So you could work out an assessment uh with them to get some of that money back and work that out on a deferred basis or you know favorable
interest, no interest or whatever when they're ready to go. I would think based on the building that's out there, they would look to do something on a plat just even for those four lots to get something rolling. So we kept that exclusive. Um this will be like a one-time shot if council approves this
to go forward. Uh it would be here. We would use the funds. it would likely come from future improvements uh or assessment earnings. Um and then it would be gone. It would just live in the Riverbend development. Then we wouldn't keep it as a separate line item on the CIP. Okay. So, we isolated that because
the dollar uh call out based on the the quotes here. Uh we put that dollar amount in there because if we move forward with this project, it wouldn't come from the street CIP. It would be a future improvement transfer or whatever the magic is that they do to to make the money work out. So we would just work in
concert with them. So that is a separate call out, but it would be called out to do with our street projects in 2026. Okay. The core of the street projects um Hillrest and Pine View uh off of uh River Street are two that are in uh uh
tough shape. They've been around for 40 years. Um so we're recommending to do those as well. Those are rural sections. There's no storm over there. There's no curbon gutter. We're not proposing to do that. Uh again, we have no right of way to to widen those out unless we start cannibalizing people's front yards and
they don't like that. Uh so we would plan to keep it the same way. Uh the other area that we would look to do or recommend uh for for next year would be the um uh over by Prairie Village and the finish up that neighborhood over there. uh Martin Drive, Laura Circle,
Luan Drive, Carol Drive uh from from where we left off from Abby to uh to Lannne and then Abby and Twyla as well. Kind of work in that neighborhood to get it done. Those do rank as as threes on our list. So, it it does make some sense to do that. What we would do on this one
though is I will probably pull out if we don't know where our grant is at. If you remember, you guys made that grant application for um utility extensions along Lann to bring it to to Edgewood. If that grant goes through or were selected there, in all likelihood, I'll
pull out Laura Circle. Uh so Laura Circle is just a dual culde-sac road. It's a short stretch and then Luan Drive. It to me I I would kind of beef up a a project that we would do when we extend Luan Drive and keep those in there and do them at the same time. Um,
it just makes some sense kind of the economy of scale to put them in there so they're not jumping all over the place. But I would recommend we would do that when we do those extensions. And depending on when that word comes in on that award, you may not have time to be able to do it in 2026. It may have to be
could be a second half bid project or it would be a 2027 project depending on when that comes through. So just like a couple things we'll play around with that. Um, the big thing that's on here, uh, that we've been talking about for for some time, we're actually doing the engineering work on it, is the Edgewood
Street. Uh, we're doing full engineering from 23 all the way to to Highway 10, uh, to do the whole structure. Um, I I met with Randy this morning and and talked through it. They hope about 3 weeks from now, we'll have a lot of the base work down, so we'll kind of know what that road profile is going to look
like, what we can do with MSAS as far as the road width, the ride ofways, uh, the trail, the whole thing. uh going on with that. The the concern that we have right now is we're we're factoring this as an MSAS road, right? It qualifies. It's a collector street. It's minor collector. Uh we can use it. It checks all the
boxes. The concern is is we don't have room to expand our right away over there because it's kind of locked in. Again, we don't want to be cannibalizing that. Don't want to put you guys in a position to say we're going to come in imminent domain and take away right away for a trailer or what have you. So depending on what we can do um it's could be a
combination of of speed uh reducing the speed which we have the authority to do that um >> but the authority to do that >> set our speeds within yeah it doesn't have to go mind doesn't have to approve that right now but we have to go through a process of of justification for that. Um,
>> yeah. >> So, yeah, we we I think the lowest we can set that is is if we go to 25, there's restrictions around us getting to 25 if it's outside of a school zone, but we can look at a 30 mph uh road section over there.
>> What did that change or? >> Uh, a year ago, two years ago. >> Okay. So, it's recently. Yeah. Okay. >> Y >> you're like me. I'm Mike. >> Um just just worked just as a as a quick sidebar. I just had a a meeting this morning with transportation engineer with uh that's where Randy and I started
our conversation. But um working on those criterias and and what it would do um like we talked about with somebody calls in, you know, I want a stop sign, I want a crosswalk, I want, you know, traffic calming in my neighborhood. We're working on that to to get it all set out there. So we'll have a really good diagram. They sent me a bunch of
information this afternoon to look through. So, uh, but we're looking at that with this one as well because MDOTs are the the MSAS standards, um, change a little bit when you decrease the speed and what the road, uh, widths can be and and what we're looking at there. >> Is is it because it's a MSAS road that
we're allowed to change that or did that completely I guess because we were we were told for the longest time we can't touch it. It's got to be a Mindot thing. >> Right. So, it's a and I don't know if it's because we hit the the 5,000 uh or it's just in general that cities have the authority now. You don't have to go
u to Mandot uh to a 30 mph uh zone. School zones are a little bit different. >> We just couldn't go out there tomorrow and put signs up. We have to have justifications. We have to there's a process to do it. So, >> yes. And that's why we're trying to get this when somebody calls and asks. We're trying to get protocols in place that
doesn't just corner you guys into doing these things, but it's a really we're going to try and simplify it to a really nice flowchart. You know, somebody calls and asks or a question comes up, you know, we go here. If yes, go here. If no, we're done. You know, and then just keep moving. And it'll likely start at the staff level and then go through
public works to use the committee level and then come to a work session to get there. But because this is in the design phase right now, we're looking at all of our opportunities out on Edgewood as to what we can do uh to to make sure that we can keep the separated trail and
still build build and use MSAS dollars for that because with MSAS we can use that for the the trail as well uh because it's part of the project. Um the other part that Josh will touch on a little bit with Pebble Creek, this is where it gets a little bit muddy as we start to really introduce a lot of
things here. Uh water control on Edgewood has been a problem since that was put in. >> The the the reality is is the majority of that ditch was put in the or majority of the trail was put in the bottom of the ditch >> and there's no drainage over there. So especially from Peter um heading east
toward Edward. It's horrible. Um and and what we're likely going to have to do is is create some sort of a collection system, an elongated ditch within the limited easement that we've got that would be hardpiped and and run it down Edgewood. What we're proposing to do is
is to come under 23. There's a culvert there already, but potentially come under 23 and then put that water into uh hole number 10. and then there's a spillway or we'd enlarge the spillway on number 10 that if we overflow that if there's a a major rain it would come
into 10 it would overflow and fill in four and then four fills our our creek and runs down to our irrigation pond. So we could do that as part of this project or a portion of it could be part of this project and it I I've checked with engineering and and the state uh as well
and they said yep you're conveying water as part of the project and and you could do this. So, we don't know ex exactly to what extent, but you could hold that water on the golf course, save water that we're pumping out of the ground and use it for our irrigation system. So, it's a win-win all the way around. And
it actually makes that trail much more usable as well. So, a lot of working and interacting u between streets and and the course and what that's going to look like. Um, but Josh will get into that a little bit more as we start looking at some of the ponds and the work to be
done on on Pebble Creek as well. So the the the hard part here is Edgewood may not be a candidate for R. Ry's pretty comfortable that he thinks we can get there using MSAS on Edgewood, but I just want to make sure that you
guys are aware that we may not because we want to keep a separated trail and we only have so much right away or room to work. And if we need to do that, then the standards that we can build our streets to are a little bit different than the MSA standards. So if we build
to the standards that we would say on Third Street or even First Street, we could do that. We would just have to fund it out of our CIP and then we'd have to pivot immediately to say, okay, what could we use that MSAS funding for? Hancock is one, Third Street is one, First Street is one. So we just have to scramble this up a little bit. So
>> as the MSAS is partially a loan, a 0%. >> Exactly. Yep. So we'll have three years of accumulation when we go into this and we're looking to borrow into that as well. It just depends on where we're at and how we'd break that down. If we're going to go all the way to the west or if we would cut it off halfway or what
we would do depending on what that we get for for feedback on on the actual borrow of that because it's going to be a significant cost that that that street is it gets used a lot and there's a you've the city's grown around that on both sides. A lot of traffic over there. You know, we know what's happening. So
pedestrian safety, you know, doesn't matter how you're moving, we want to make sure we're safe over there. And there's a lot of people from the county that use that road as well, the township, I mean, get out to Highway 10 and coming home, too. So, >> so does the potential of a bridge on 25 and 10, does
that change anything we would do on Edgewood Street? Um, >> it potentially it could it could. Uh, you you could look at that. Um, so where the church is at right now? Uh, Gary Hammer owns a lot on the other side of it. There's a tree line right there. Uh there's one proposal that says First Street, you know, stops right there and
it goes like a hard hard uh right to go north and then Edgewood would tee into that. Um Greg and I have talked quite a bit about that. The reason where we're looking at this whole engineering is that, you know, we we'll probably know more about where the state's at maybe a year from now u when they do the the
final phase of that. But the reality is we're probably 10 years out before we would get anything. So that portion of the street, especially of Luan, if you get the grant and you tie Luan up there, at a minimum, you try to come there, but even that that section of, you know,
that's it's a it's a a rural section, we're not putting storm water out there. I'm sorry, we're not putting curb gutter out there to collect that storm. So I I would advocate to say I think you're going to get at least 10 years out of that that full street. I would say that you you do that. Um because we know the
state, who knows, are they going to give us any funding for it or not? We don't have $45 million to put that that interchange out there, but that'll impact our overall trail and what we're doing because the request would be to put a separated um trail on the overpass
as well and then tie it in with 25. So, it'll change that up, but I just don't think anything's eminent. So, I would hate to see us delay something. >> Yeah. >> That's a long time >> over a what if or a might be or >> So, Yep. >> So, Like I said, it's a it's a big ask
coming through. There's a few other funding sources that are coming in with this thing. Um, typically, uh, what we've seen over the last several years, we break apart, uh, part of next year's. We've already got it in this year's approval process, so I can start the engineering, so we're not borrowing into uh, so you'll see that uh, for for next
year as well. Uh, we're pulling some engineering uh, dollars in for for um, Third Street and and um the Autumn Ridge uh, edition as well. So again, by doing that, you guys approve it so we can start using those funds. We we'll we'll
have an SLA likely coming in the end of September, early October to start doing engineer work for next year's streets already. So we we try to look at that five, six, sevenyear, but we shuffle the deck if we have to based on what the weather does to our streets. The good
thing is we've had a very good maintenance plan on our our streets. You guys have been very generous for us to replace these streets. Um, so our streets are holding up very very well and it's a nice methodical approach. The whole goal was um how do we do this thing so we we know we've got some
funding right now and then we get in a position so we don't have to bond going forward so we can just keep rolling this thing you know as we as we play catchup. So uh we're in a pretty good spot. We got a couple of bumpy years ahead of big spend years but I think we're in a really good spot. Uh we do keep a little maintenance in
there as well. I know Chris is working right now with uh with Aztec. Uh we we did some microsurfacing which we would plan to do again uh this fall if we can or or right away out of the shoot next year on some of our streets. Uh we're going to go with Aztec. They got a
little bit better approach to it and a little bit better um application for it. We were a little disappointed in what Farnner did. They did an okay job, but it wasn't as crisp as we'd like to see it. But >> was that Hancock >> H? Yeah. Yeah. just it it wasn't as good as as we thought it it should be. Um but
we've seen this play out very well. Um that we can prolong some of the these roads for three, four, five years pretty comfortably. Some are getting six, eight years out of them um to get it going and we've got some good candidates. So the gentleman that that uh has been to town a few times is very very knowledgeable
and uh we're we're we'll see some numbers there. But putting those big numbers in some of these will we'll introduce this as well with um some of our other big roads, Sherburn South, Liberty. Uh we we will probably isolate those and and and make that as a separate line item because there's I
mean you got four miles of road. Microsurfacing that or or overlaying that is is still hundreds of thousands of dollars. So any questions on what we're It's a lot of money. We we know that. But um um it's been a very methodical approach to
this and I think we've done a good job of attacking neighborhoods and high travel. Try to blend some of our commercial stuff with some of our residential stuff, some of our residential collectors with some neighborhood stuff. Put some of the neighborhoods off if it's just local culde-sac traffic and and stuff like that. So, it's it's worked out pretty
well. Um next year as well, the uh public works CIP. Uh really the focus will be the parking lot over there, some curb lines and and putting the entrance to Third Street and then the parking on the other side. So that'll be part of this project even though it's coming out of their CIP. So we'll add that that
design factor in this as well. >> Well, and we have um I mean they've been we've had big spend years as far as in the last few years, but that was we planned for that too. I mean that was um you know especially with the unknown of the Shero coming up in the second half.
I mean that that was a that was a plan. It wasn't a um you know wasn't a surprise or anything like that. I mean that was exactly by design. Y >> yep. And so the next few years too we're trying to hit that 2028 to then kind of calm things down a little bit and then you have that systematic approach where
you can keep current with it to to still a big number but lesser numbers than what we've experienced over the last several years. >> Yeah. Yeah, the big hurdle was uh that that bonding when you put it in play and we were able to tackle, you know, Sherburn South that that put us almost
two years ahead uh of our CIP plan because of the the economy of scale by doing that whole street at at one time and we saved almost $2 million on that on that road. So, >> plus we borrowed it at 0.97 interest or some crazy number like that.
>> It it played out well and it and it it got the city to a a very good spot. Um, if people complain about our streets, I give them a couple of roads. Uh, whether it's St. Cloud or Big Lake or Monaceel, Anenddale, go drive over there and see what you think. You know, our our streets are are
>> on Lincoln Avenue. Tell me what you think. >> Lincoln, >> our worst street is better than most of their best streets. >> Like I said, last year, the one we get the most complaints on is Central Avenue. >> Yeah. >> And it wasn't even, you know, we we didn't get that that until December, you know. So, soon as we owned it, we're
we're taking care of it. So, um, and just as a a quick update, that will be paved, uh, next Thursday. Base pavement will be on there. They'll raise irons on Friday. And then hopefully the plan right now, unless we get a del usual rain, uh, the plan is to put workhorse on, uh, everything by the end of the
day, Tuesday the 2nd. >> So, >> nice. >> It's coming together. >> We got a holiday weekend. You know, we're getting rain that weekend. So, >> State Fair starts on Thursday. So there's got to be some uh some oddity coming in too. >> Lori, am I missing anything, Mark, that
we walk through? >> Okay. >> So again, finance plays a a really critical part with us is keeping our numbers straight and and working on this stuff with our activity codes. So um no, with that, um Josh is going to go through the the Pebble Creek and um I
may jump up if there's any questions, but thank you. >> All right. Thank you. Good evening, mayor and council. Uh, thanks for the opportunity to talk capital improvements at Pebble Creek Golf Club. Um, so kind of ties in nicely and I appreciate Phil kind of queuing it
up as it relates to the street project because um, as we look at 2026 and our team was kind of planning what our priorities u, we had a little bit of a confluence of opportunities um, regarding our major uh, requested project for 2026 um, which is the
$185,000 to PVC line the ponds on your print out there uh, closest to 23 heading north you got our hole 10 pond u which is not lined. Um and then on the very top of your sheet that's uh circled that's
identifying the pond on hole four of the championship course. Um so as we were kind of looking at the opportunities um to align a little bit with the streets projects but I think the main thing I want to place the importance on or there's a few points but um we're
running our wells and pumps uh pretty much around the clock to support the aesthetic water level of those two main water features. Um the pond on 10 runs 16 hours a day uh with a portion of that going to keep the water level in 10. Um
so you know it's important to maintain those aesthetics cuz we're s we're seeing significant water loss. Uh we do have a number of lined ponds at Pebble Creek that we've got, you know, 35 US plus years of experience and no problems. Uh specifically, um uh whole
13 heading north kind of along we've got those two ponds on the on the sides. Those are lined and they keep their water beautifully. uh the donated PVC liner that we got from Northern Metals uh following um that incident. They were very kind to donate theirs for that they
were using for temporary water retention. Um we lined the the pond on next to 14 green. Um and we did a lot of that internally and it's it's worked wonderfully. So um this is really protecting and being good stewards of the property for decades to come as it
relates to that. Uh but we're also we're really maxing out our capacity on our wells and our pumps. Um about just a little less than 50% of the water that we pull from our wells is to support the water levels of hole 10 and whole four. Um and we don't want to be in the
position where we just let them run dry because um we do have a very popular course that uh people do appreciate and that is an important amenity uh to our experience. Um so really looking at um you know and Phil alluded to it is you
know as Edgewood has taken on in the 23 work um there's going to be a need to put that that storm water somewhere and this is probably the most cost-effective manner to to support that as opposed to trying to you know pipe it up to Clity Lake or something like that. So, it
really is a confluence of opportunity and um it seems like the right time to take this on. Um and then we'll be in a really good position with all of our water features for for decades to come. Uh but also protecting that critical infrastructure for our wells and our
pumps by taking a little bit of that supportive load off of it. We've even seen um the just recently in the last couple weeks um where our uh irrigation pond where all of this flow would flow to and does flow to has having a hard
time resurging after a night cycle um where the you know so we're really concerned about being able to replenish from our well our irrigation pond to keep up with the the demands of of watering the course. And we've had some nice timely rain this year, which has been nice, but as the last few uh
summers have shown, uh we can go through some pretty drastic droughts um as well. >> Josh, one thing we're diverting some water to the BAC too as well >> from our pumps. Yes. Yep. Yeah. The BAC and the community center. Um,
so that's really the there aren't a whole lot of projects that we're really proposing for 26 and really uh we've we've done a nice job and we really appreciate the support of our committees and the council um to get a lot of this critical stuff done over the last few years positioning Pebble Creek in a
really good place uh going forward. Um but uh yeah, so we'd be looking at at that project. That is a real live quote. Um and we're we're seeking others, but obviously don't want to get too far ahead of things. Um I'll pause there. I just if there's any questions before I
move on to the rest of it because that is obviously a um a hefty investment. >> Any questions on that? If not, um, we'll just kind of roll into, so the the next spend is our continuation of our cart path
replacement. Um, we're we've completed year two of that four-year phase. Um, we've been working with Hansen Paving over the last two years. We're able to accomplish a really quite impressive an amount of linear feet um within that $100,000 annual budget. Um, we're
working on kind of getting that lined up for next year and just seeing if we're experiencing any changes. Uh but it's looking like uh you know the continuation into the third year uh to complete uh the championship side of the of the property next year and then the
remaining in 2027 uh would take care of all the local nine. So as of the end of uh 2027, you know, we'll have a nice restart of the clock on all our path work out there. Um and they've done a really nice job um with that part of the project as well. So, aside from those
two things, I do have 20,000 in clubhouse updates for next year. Um, we'll meet with our team and golf committee and kind of identify the highest priorities, but there are a number of areas that could be addressed. Um, specific even our kitchen. Um, a lot
of just the tile work on the walls um and, uh, some of the tile on the floor we've we've had some issues with. Uh, it's, you know, it's original to the to the property, so you get cracked tiles. uh when we do um you know uh MDH health inspections, you know, those are always
noted to repair those. So um but you know, we've got some bar stools, things like that that we're looking to address, but um so leaving a little bit for the clubhouse in the 26 plan is is kind of what we identified and then we'd work through golf committee to really prioritize what those projects are um to
bring to you next year. Um really just focusing on 26. I don't know if you had any questions about uh 27 or 28 specifically. Um uh really as we get to 20 uh 27, we've got the the
end of the cart path replacement project um 25,000 dedicated to that critical irrigation infrastructure and then our tractor unfortunately is getting to the end of its life. So we're looking at our tractor replacement in 2027. But, uh, so it's a little bit of a
higher year in, uh, in 26 and then it does kind of eb off, uh, a little bit lesser spend or request, um, that we've had up until this point. Um, and then on the on the second page where it kind of runs down, um, this plan all does u identify everything that we have coming
up, but also keeps us in a net positive position in our capital fund. Any questions from anybody for Josh? >> All right. Thank you very much. >> All right. Thank you. [Applause]
>> The other item uh related to the budget that staff would like some direction on is uh a police sergeant position. Uh this has been brought up to both personnel and police committee. I did print off um some data that Chris had collected and left it u at your at the
place on the dis um and so we're kind of at the point where we would like to know is it something that you're looking to fund for 2026 or not a fullyear fund a halfyear fund um once we understand get some direction
from the council we'll come back uh for the September 2nd meeting and have the impact of that um on the budget and levy We just wanted to have a discussion to see if that is a position that the council wanted to fill. Uh Chris is here to answer any uh questions uh you have.
>> There's supposed to be should be somebody in charge if he's gone, right? >> Yep. Mhm. >> How do you do that without having a some a promotion to someplace along the line?
[Music] We're looking for a sergeant rather than lieutenant position. >> Correct. Yeah. After we evaluated the staffing, it was decided that a sergeant was more appropriate for the number of officers that we have. >> How much money are we talking about, >> Mark? How much?
We talked about two positions. It was roughly 250,000 with the benefits, the full package for the two positions. >> Right. So, we do plan on bringing an officer on board before the end of the year. That'll come to the >> You do that anyway, right? >> Yes. >> Correct. >> That's the investigator spot. >> Well, it's an officer. The investigator
side of it would be an assigned role for somebody within the department. So, not necessarily the person we're hiring. >> Correct. >> Uh the sergeant position was about 141,000 on an annual basis. That would be the impact. >> So, that that would be another body that we would hire. Correct.
>> Correct. Right. >> Yeah. 141 would be would be an officer getting a slight step. You know, you'd hire, you know, if if you hired somebody on staff, kind of where they fit within the the pay scale, kind of middle of that scale where the sergeant was. Um,
assuming a assuming a family healthc care benefit at least for that. So, there's a range, you know, depending on where that sergeant would come in. Um, but that's where that's what's assumed, a family benefit. Um, kind of right in the middle of that pay scale. Well, I'll just share what I uh shared
at uh police committee, which was um I totally agree that we do need a um a sergeant uh position. Uh Chris would like to go on vacation. He'd like to go camping. He'd uh um and just, you know, this would be somebody that would really
focus on the off hours. Um if you remember, uh Sergeant Lawson, that was what we had with Sergeant Lawson where he worked a lot of um >> nighttime. Yeah, like the four four to two or something like that. So, um I can totally support that. Uh the part I have
uh an issue with is we would be adding another body. Um um we we'd be adding more more patrol hours um without really a movement in the numbers. Um, and so I' I' I'd like to see um a sergeant worked in with the
existing um with the existing staff, I guess, where without adding the staff um the the additional shift. So, we'd have three people on um if we were to go with a a sergeant um we'd have three people on at at sometimes and um I without a increase in the numbers or increase in
the traffic. I guess I >> Well, when when Brett left, Chris was promoted, so his position is empty. >> So, we maybe I'm not following, but it doesn't
look like we're hiring any more bodies. We're just replacing one. >> It would be an additional body because we added or going to add an officer. >> Oh, okay. Mhm. >> So it wouldn't be it wouldn't be all the time because there would be times when it' be two and you know and there's also
times um when it would be for um you know if somebody has court, somebody has time off. I mean there's um there's flexing in the shift where it it's not going to be three people all the time, but there are plenty of times when it will be. And that was where I had the um the most uh with at least the plan that
was proposed. I can totally I I totally we need a sergeant. Um, but just adding another body, maybe going that way of doing it. I guess that's where I would like to see us do it in a different way. I can't quite say what that way looks
like though. But, um, that's where, you know, I I don't I don't fully understand the shifting, you know, how everybody shifts and all that lineup either. But, um, I just, uh, be able to go to the taxpayers and say we don't have, you know, the call the call volume hasn't
really shifted that much. Now, the call volume would increase if you put another, you know, person out on the road. you know, there um you know, if somebody's out there writing more tickets, technically, you know, the the numbers will go up, but in order for us to justify currently when we've had pretty close, um numbers year-over-year
to say we need to put another um person on staff, I I can't uh I can't get there, I guess. Well, I don't know about adding another person on staff, but I do
agree that we need to have a sergeant. >> Chris, would that even though be an option? Yeah. Come up to the podium like if you were to hire within the staff we already have because we'd be kind of in the same boat. >> Yeah. And that's >> we're in right now. >> Yeah. Yeah, and I discussed that a little bit because this was brought up
by Rick, too, is you know, hey, if we look at taking somebody that's already on staff and assigning them to the sergeant role. Um, I'm not exactly sure how that scheduling would work out, but theoretically, we'd take a power car that we have right now, which we have two kind of consistent
sides. We have a 6 a.m. to 6 PM, a 2:2, and a 6P to 6A. And um, if we were to take probably from that, we couldn't take a AM or PM guy because that wouldn't work. So, we take one of those middle shifts and then we want them to be able to work with all of the
officers. Um, the supervisor is going to be in a position where they're um they're our supervisor for the night guys that I don't see. So, I want them to be working with each of the officers um being able to provide that supervisory level um fill out you know
accurate uh annual uh performance evaluations for people that you know I don't get to see. So, um, if we went with something where we hired internally, the problem we'd run into a little bit is if we're swapping that person side to side side, the nights
that they were off work um, or on the opposite side, that side would then run actually less people. So, they'd just have a day car and a night car. So, now we're running one car. So if somebody wants to take time off or last night's a
great example, our night shift called off like overnights. So it's like we got to figure it out. So we flexed our our middle shift to night shift last minute yesterday and he worked overnight to cover that. So my concern a little bit is that >> and that's a 12 to2 car. What's No, what's that power shift?
>> Power two to two. >> Two to2. >> Yep. So my concern with with doing it it's possible and it is it's done. When Jason was here was a little different because we only had a dayshift, night shift, dayshift, night shift. And so J Jason was our our power car. So he
floated to both sides. At that time we're using more part- timerrs and things like that to try to cover time off. Whereas now we've gotten to the point where we're pretty good with filling time off with the people we you know have on shift for night shift to flex. Um, so if we were to take from the
the inside, then one one day a week or a couple days a week, if that person was on the other side, they'd actually be short and they'd just be one and one. Um, otherwise, if it's if he's on that side that has the power car, now we're in the same position a little bit where we're
actually running three those nights. Um, so it kind of just spreads it out a little bit where some nights would be short and then some nights would be heavier and then other nights would be exactly the same how they are right now. So >> do you have somebody qualified that you
would look to promote? >> We would open we would open the hiring up externally. So whether or not people internally would apply um I'm not sure. I know that people have expressed opportunities to to move up as you know
a lot of us do in our career fields. They want to have steps but um we've talked about it and that would be something that would be opened up externally and see you know if anybody wants >> basically the same thing that we did is with the chief just a different scale.
>> Sure. Because the main concern is we have one squad on right now from 2 to six >> is like I mean that's basically not I mean >> yeah so that's correct >> in supervised >> none of them are but
>> to Rick's point for those that haven't been involved in some of the meetings um you know he's referencing our call for service numbers and he's not wrong in that our calls for service haven't grown so exponentially that we need to add a body per se. Now, I know
Brent's been trying to add a body for two years, I think, now, right? Um, just to try to get it better for us to cover shifts, but with the new with this back fill, um, going to that investigative patrol position, then um,
this sergeant spot would kind of fill that last little little niche area. And the 2:2 would then uh, the sergeant would be effectively a 4:00 car. So, give us two more hours of double coverage of having
somebody around um for those two to four time frame if if things should come up. Um the the numbers aren't huge at that time of morning, but we would again they would be proactive and they'd hopefully be out doing their jobs. So, it's going
to produce >> like a good example is last Thursday you had one on. >> Yes. >> They were gone for seven hours. >> They were gone out of town for seven hours. Yep. So, it's just things, you know what I mean? And that was a time off all the time, you know, and we have a ton of that. Um, a lot of time off that we're getting filled. So, it's
>> I can't tell you in the last two months that I've had a two week pay period where our night shift or power shift hasn't flexed somewhere to cover time off as it is. So, not that this sergeant position's in a position to cover that, but we would have, you know, that extra
nighttime availability to now we'd only have to scramble to cover from 4 to 6:00 a.m., which, you know, is a weird time to cover, but it's easier than 4 hours. So, a lot of times the day shift officers will be willing to come in a little bit early in those in those cases.
other comments from the council. [Music] >> I'm kind of I'm kind of where Rick's at. I I think we need our structure needs to be something and I'm glad that we're looking at a sergeant and not >> lieutenant >> a lieutenant piece. Um
>> it's hard for me to picture what Becker looks like with three squads on, >> you know, on one side. That just seems to me at night that would be a lot. >> So I I'm >> No, that's why it's that hard. It's like you get it. Yeah. >> It's hard to vision. It's hard to see
when we have an investigator how that changes and and how everything works because we've just had so much change. >> I like the investigator position, too. I I remember when we first brought that on. I I I agree with that as well. I mean that, you know, moving somebody into that role. I mean, you got somebody
at night shift and they got to call, you know, follow up on a case. You don't call them at 2:00 in the morning. You call them at >> 8, you know, 8 9 in the morning the next day. And that's where that, you know, um that's where the investigator um does a lot of that stuff. It's during the day hours. You got to follow up another agency. It's going to be during the day
hours. So, I I get um having that as well. I just um >> yeah, just the three people. >> Chris, question for you. Is there time between now and sorry >> now and September 2nd to look at what it would look like if it was an internal thing so we would
have a comparison. >> What what do you mean by that? >> Uh adding the sergeant position without a body. Is there a because I think people have talked about it but we've said we don't know what it would >> oh how it would change the schedule like how it would >> Yeah. I mean I can look at ways that
we'd schedule that out and what that would look like for personnel on Yep. >> And I just want to hint just real quick want to touch on something that first came up when I think I brought it first to police committee and just so that people are kind of aware on the discussion of the the fact that I was
promoted and that left a hole and how we got to an investigator, patrol investigator and where we are now. So I just want to quick highlight that. Um, I approached the police committee wanting to fill that position that we opened up um, and assign somebody as an
investigator because we have a huge need for that right now. Um, our dayshift officers are spending way too much time in the office working these cases and they're not out on the road being proactive and I think that's a something that the community wants. So that was a huge need and then additionally we have
the in my opinion a need for supervision at night cuz we have none and uh especially with hiring and right now as of as we speak you know our newest officer will be completely new to policing and he'll be probably likely on night shift and now we've got somebody
with no you know limited experience without that supervision. So those were my two big pieces that I really wanted to try to focus on for the department moving forward. Um the question then became, well, if we have one, which one would you want more? Was kind of how
Rick put it. So, in that case, the the benefit of that investigative role and getting cops back out on the street during the daytime when they're most visible. Um, wait a little higher for me than even the supervisor. And that's why we are where we are now where we'll fill
this role higher on once that person's hired the officer role. We will assign somebody as that we call a patrol investigator. So it's not strictly investigations. They're going to be a patrol investigator. So they'll still respond to calls to back up the day shift. They'll still be available to
help cover shifts, things like that. So that fills a bunch of different needs for us daytime wise. Um and then the second asked then that's how we got to asking for a sergeant position. um instead of just saying, "Hey, why aren't we taking a lieutenant? You left and now we're filling a sergeant." That's how we
got to that. >> Greg, have we provided enough direction? >> No. Um >> like absolutely none. It's kind of a rhetorical question, but >> I can provide ideas, but I don't know where we're at for a timeline with
budgeting and the process that would be. >> I do hear a concern about the number of squads. Christie, don't go away. um and the impact of adding this other body. I wonder if it's possible if you were to look back for let's just say the last two or three months. Had you had a
sergeant position, what would it look like in terms of number of cars available throughout the day? It we may find that three cars is not really that often. It's going to happen, but maybe it is really two. Would that help? Because then we're not
talking theoretical. Let's let's look back and say what what do we actually do? And if we plug this person into the schedule, what is the impact in terms of staffing? >> Yeah. To get a visual of Yeah, I think that's a good idea. >> What um
is that even possible? >> How would we what >> I think Yeah, I could I could take a look at our schedule that we have now. I have historical schedule of like vacancies that we needed to fill. And then I can take I could probably use that to assess how many hours would we have had covered had we had somebody in
a sergeant role on the schedule we had discussed in police committee and personnel. >> And you had mentioned I think at a meeting Chris your your philosophy behind it is not to have the sergeant become a cover car though. >> Correct. >> Correct. >> Yep. Because I want that we need that
that supervisor and I don't want to use them as a as a cover. Now, are there cases where that might be our option? Like last night was a good example. Last minute call off for an overnight shift, right? That's like my worst nightmare, right? Because we have to provide
24-hour coverage. So, I send a message out to the part-timers. We have all of the offduty officers offering overtime because we need it covered and got no responses. Right. So, fortunately, we I was able to get a hold of our power car
somewhat soon enough. So then he adjusts his whole day to try to sleep longer and then he was able to fill in. But so um we have a lot of that type of situation where if something comes up a I need you to stick two hours, right? Because we'd be there till 4 in those in those days.
But yes, I don't want to get in the habit of having them be our road coverage because that's I want them to be working with people to supervise and to provide that guidance. >> So that question comes back to what Greg said. Is that is it still appropriate
then if if we're doing a threemonth look at how that would do it but that's not how we envision that being used. Is there something different we need to look at for the coverage piece? And again I don't know if that even exists. >> I think that what it could show um just
to kind of I guess work off of Rick's concern of the three cars and the the look of having you know that many cars on in Becker any at a time. we could look at how many times that would happen, right? Um, compared to because like I said, time I I don't have any the
last several months and even moving forward right now, I I got 214 hours in time off requests in the last like three and a half weeks. So, it's very it I shouldn't say rare, but it's very common to not have two co cops on at night. We're very frequently one either night
shifts off or our power cars are off. So the number of times that we actually have three isn't always as you know a full full-time thing. So I could look at that on our schedule and say hey these are the nights that we have three car would have had three cars on. These are the nights we had two. These are the
nights we had one cuz that's still going to happen. Um if it's a night that the sergeant's off and our power high takes off we've got one car still in Becker. So that's where it gets a little bit difficult is yes there are going to be nights where there are three cars in Becker. There's also going to be nights where we have one car dayshift, one car
night shift that we're running 24 hours uh with a single car. So, but if that's something, like I said, I'm open um to trying to provide anything that you would want to see and I've had that discussion with police committee too. Um you know, if there's
things that I can provide that you have questions on, I'll provide them and we can kind of go from there. >> Yeah. I think as we think about it, we all have a hard time visualizing it. >> So if you provided what Greg asked for, then have we given you enough? >> Yep. >> Direction.
>> How many part- timerrs do we have? >> We have three. What would what would filling one of those as a full-time making one of them full-time rather than part-time >> and only >> would any of them want to be full time >> which we've talked about before having >> and I and
>> one of our three isn't even aren't >> well and that's the so this is the problem we run into a little bit with part time and I don't want to go on a big tangent but you know five years ago and beyond our part-time officers were people that you know had other jobs or they wanted to get into law enforcement so they would
come in and they'd work an abundance of hours and because of the current hiring issues in law enforcement where there's so many jobs available and not enough people to work them, we just don't have part- timers that are able to do that. So, our part-timers consistently are people who have full-time dayshift jobs,
which as you can imagine, last night, hey, I need a night shift covered. Well, I work my normal day job during the day. Um, so our part-time is less available. I mean, I I think that where we're at now with um hiring on an assignment of a
of an investigator role, we have two sides of the schedule, a power and a night, which has been working pretty well with flexing. Um and then having again that that supervisor that theoretically could be somebody to fill in in a in a dire need. Um our reliance on part-time is going to pretty much
consist of weekend dayshift for the most part. Um, and that's hopefully when they'll have off. Um, and the the thought process for me moving forward is I'd like to move away from that having the part-timers alto together. That'd be that'd be great. We just run a full uh
contingent of full-time officers. We've got enough on the schedule on each side that one person's allowed to take off. If they're already off, you're not off. And and it solves our problem. But it's tough. The part-timer thing is so so >> none of our part- timerrs would be interested in a full-time position
rather. No. >> Yeah. Yeah. We They didn't even want to apply for the full-time officer position just because they have their own things going on. So So I can do some digging. I can take a look at our schedule. I'll go back about 3 months and I'll put together a
spreadsheet showing the days of the week, how many cars would have been on on dayshift, power, you know, hours of day. and then um I can get that out to council as soon as possible. >> Yeah. Can you show us what was actually on and what you would have preferred on
or >> Well, it wouldn't necessarily be a preferred on just cuz >> what would have maybe scheduled on? >> Yeah. So, >> full >> sure if so. Yeah. So, that's kind of what I think I meant is it'll show, you know, here's if we had this sergeant
working the shifts that we discussed and um they were on that rotation, here's how many times we'd have, you know, we'd have one, two, three, and if we were shorter or over on cars, I guess you could say, >> how would that be affected if you would have had an investigator position on
during that time? >> None. as far as the the hours uh that so the day shift won't be that that that won't affect it at all just because the dayshift investigator side doesn't really once you get to that
night shift it doesn't really correlate over for covering or shifts or anything like that because they'd be opposite so your investigator would be leaving at 4 and your sergeant would come in at four so kind of a separation there >> might suggest this as an alternative Um
Mark brought up a good point at the personnel committee meeting that everything right now is kind of new in the police department. Chris is new. We're going to have a new officer come on board. Um there's a lot up in the air and September 2nd's going to be here in two
weeks and the 15th is going to be less than a month when you have to decide on a preliminary levy. Would it make sense? this goodbye a little longer time period to look at that as we prepare the preliminary budget for you for the second that we look for at funding the
position for half a year for 26 you would have then until December for the final levy to say either we're not going to fill that position you would have still you could then just drop the budget by you know half the amount but you still have the option open to explore it all the way through
next June if you wanted to >> where would you do a half a >> well it would give Chris a chance to to get the department where he wants go through his probationary period bring the new officer on board >> new officer on >> we're going to add the investigation
part to that all that stuff can be figured out we give it time to figure out and it buys time and we don't have to scramble next June and say I guess we really do want to hire this but we don't have anything in the budget >> I like I like >> and you really have till December to say
to make your decision then Yeah. >> Well, and you could even make the decision. >> You could go full >> here, too. I mean, if it's you could just Yeah. >> Right. >> Why would we wait until >> July? >> Uh just for the reasons I said that. Let
let Chris let let Chris learn the job, put his stamp on the department, go through his probation. The other FTO officer uh when he comes on, it's going to be a three-month process. Chris will be heavily involved in the FTO of a sergeant. that's not going to be left
just to the officer. So, he'll have more time there. So, I think with everything going on, it might just be a good time to just let let things work out and give the council adequate time. This way, you're not rushing to make a decision on the second of September.
>> So, the concept behind that was I said, you know, in my experience, a lot of change at once. People rush into things and and I think Chris, you need supervisory help. Not that you need help, but that there needs to be something there. But you're adding a new chief. We're going to add a new
investigative position. >> New officer. >> New officer. And then if you throw a sergeant on top of it, it's really kind of four things all at once. And then how do you, you know, do we really know what we're what that looks like? We're having a
hard time envisioning what it looks like with one, you know, and when you look at that, it it might allow us to look at some more stuff to have Chris say, "Hey, I I've discovered this works." >> Yeah. I like the idea of putting it in preliminary because we can always drop
it. >> Can drop it in December. >> Yeah. >> But we are bringing one on for sure. >> Yes. >> Yes. >> Okay. >> That one already came up. >> Okay. And I know when we when we um you had you know you had brought this up at police committee and um you know I was
like well let's just see the whole year and I I guess say um I guess if you put it this way um I can go along with that. I mean I can give us longer to discuss it. I can you know I can you know we can meet separately and we can uh you know I can kind of maybe understand the
scheduling better and I think that's what you're going to give to everybody. So um so I can go along with that. Now I have enough direction. >> Why did you say that in the first place? >> That's why we discuss it.
>> You're satisfied now. >> Anybody have any questions for me? >> I still think work on that other thing. I mean, just >> Yeah, sure. >> Oh, absolutely. Yeah. Yeah, definitely. >> No, this isn't Yeah, I'm not just going to be done. I, like I said, I've it clear to you guys. I'll try to do whatever I can. If there's things I can provide, um, get that to you. But when
you asked me the other day, you're like, "What could I provide you that to to better understand the scheduling?" >> Sure. Yeah. No, that's a good idea cuz Yeah. I'll I'll try if I can. >> Yep. That's something I can definitely do. >> All right. >> Very good. >> Thank you. >> Thank you for your time.
>> Thank you. >> Yeah. >> All right. Round table. Becky Mike. >> Robin. >> No, I don't think so. Great one. >> No,
>> I had to think. I thought I had something, but I >> I had two quick things. Uh, we did the mayor's nonprofit round table two weeks ago. 30 organizations showed up. >> Really cool. At the end, we were able to
uh hook somebody up with a someone who has a family member with a traumatic brain injury. was able to get some help from one of the nonprofits the next day. >> Uh they sent me an email and said that was like life-changing. >> Wow. >> So, we're working on on that. Uh just
looping back, Greg had provided an email the the local government roundt. We solved a bunch of problems. I not problems, we identified a bunch of opportunities, but >> also have some tangible results from that. Uh, so we're going to meet again
in October, but thank you to the public works staff, Greg, everybody that worked. Uh, they were able to accommodate the school on a a bunch of stuff that's going to really help them, which serves us all better. So, thank you to those people. I forgot to thank
Dick Sobernick during the meeting. He provided some um arrow holders out at the uh new archery park. So, thank you, Dick, for doing that. And thanks to Karen from EDA, we did a couple uh business retention visits. We visited
Darter Plastics, who was the first business in the industrial park after Excel, obviously. >> Um and we visited Current Accessibility Solutions, who's in the old American Hometown building, if >> you've been here long enough to remember that. So, thanks to her. Uh that was
really good. and Jacob and I talked today and we're going to look at maybe doing an industrial park roundt since there's quite a few new owners over there and some new things happening. So, and post office. >> Mhm. >> Um >> why you said short
>> they were these are short you know me these are pretty short. Um, so Senator Kobashar is now co-signing the letter with Senator Smith, um, asking for clarification on a number of items which
included why the post office sent a press release to channel 5 stating that they're moving operations to Monaceel and didn't notify us. >> Um, I lost my mind >> and sent an email that was not very nice.
>> Uh, so people are aware. Uh, so they they are we're hopefully getting a little more movement there. Thanks to Phil, we we met um at the community center and looked at a possible location for the PO boxes. >> They won't put them indoors. Don't ask
me why. Um, so we looked at and made a proposal of a spot outdoors that we could um pour some concrete and maybe host the PO boxes because I was originally under the guise of we'll
we'll provide a spot if you sign a lease. But I've had business owners reach out that do work with like DHS and if they don't have a PO box, they're saying they have to leave the city. >> Whoa. because they they have HIPPA >> related mail. They send out a lot of uh
things to people with disabilities. So, there's no sense. >> That's that was one of the things that I was thinking of when we first heard about this was there's businesses that rely on the post office being here. Darter said today they they have
acquired quite a few companies and they do a lot more shipping but they do it through the post office and they're like this is going to be a huge pain. So we're doing what we can. >> We're at the community center. I'm just concerned about traffic when that other building opens up. It's
I mean there are days I can't get out of my neighborhood hardly and if >> I just don't know where >> it it's kind of outside the community room right now. There's a fence line there that has rock. >> So the proposal would be to put some
concrete in there which post office would pay for and then we would not have that maintenance issue in the future. Um, but it wouldn't be it would be people just getting their PO box. It wouldn't operate as the retail.
>> I'm just I mean are there are there 50 boxes or >> 150 roughly because they need room for 20 25ish units and there's about eight units.
So that's 150. Okay, then I was thanks >> English teacher here. Um, so we're just I mean >> for the time being too, people can get PO boxes at UPS too. >> I mean, until the the biggest thing is
there's companies that have to redo their website, their letter head, their business cards, and it's it's a huge expense. >> Your checkbook, everything. Cuz I just moved my business and it's >> not just a little nightmare. >> Yeah. And when you're working with like the DHS and the feds, all your all your
applications and certifications and lensure are tied to your address. And when that changes, >> anybody who does online e-commerce, that'll be tied to a specific address. If that changes, you got to go through all of your uh >> PCI certification. Again, that's Yep. >> I just wish there was a little more out
of the way place. I I just think that could get congested, but it it is what it is. And hopefully it's temporary. And I'm >> Do they put a shelter? They're going to pay for the concrete. >> Well, that that's part of it. And Greg brought up a good point. >> What area does it require for that?
>> It every standalone unit is 34 in, I believe, wide by like 16 deep, 14. Thank you. I know we looked at it the other day. Um, and then >> you want a bigger slab though, right? Well, what we would do is take the
boards off the fence posts and put these CBU units between the fence posts where we could anchor them >> because they need to be anchored. So, you can't do it on asphalt. >> So, that wipes out about >> every spot we looked at. I had a bunch of them identified and Phil's like none
of those will work cuz they're asphalt. I'm like, all right, glad I drove around town looking for that. But, um, >> so I I don't know what the other option is to be honest. It's >> Mhm. >> Originally, Colorado Greg told me, "Hey,
find me a spot. If you need to pour a little concrete, I'll authorize that. We'll get it done." >> I promptly sent him a picture and the proposal and he said, "I'll work. All right, I'll work on getting approval." And I'm like, "You told me you could approve that?" Well, apparently now he can't do that.
>> So, keep working. My tax dollars hard at work. >> That's what we know. There was questions. That's why that went longer, by the way, he says. All right. Anything else?
>> All right, we'll be done with the executive session at 6:38. Thank you everybody. Bill, I have a question. You got one minute. Mark, I got a question. >> I'll hustle.
um the pen test. >> Yeah. >> Um so talked a little bit um start talking to some folks. We should probably um three of us should probably sit down and talk about the scope of
what we do. I mean we wouldn't be able to do the entire city for 25,000 bucks. We probably want to sit down and make sure we know the scope of what we would really like to do. Um, >> best bang for the buck. >> Well, yeah, because like for instance,
um, say Pebble Creek, I would say no because with the four up system is not ours. So, that'd be off out of scope anyway. So, and that that's the biggest driver out there, you know. So, and we can't even touch that. So, that one probably not going to get a lot. You you say what are the areas probably SCADA
and probably here or what I was um in SCADA. We would have to coordinate with the vendor cuz we can't >> anything