i pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all all right first order of business is the
minutes from the April 1st 2025 regular council meeting anybody have any corrections or changes if not we would entertain a motion to approve those minutes i'll make that motion second
all right we got a motion by Robin and I think Rick got the second in there that's good all right any discussion all in favor please say I i anyone oppose say no all right those minutes are approved then we have the
minutes from the April 10th 2025 local board of appeal and equalization i wasn't there so I will abstain from those i'll make a motion to approve those i'll second have a motion by Rick second by Mike any discussion on
those minutes if not all in favor state I i anyone oppose state no those minutes are carried any changes to the agenda if not we would look for a motion to approve
the agenda as printed i'll make a motion we approve the set agenda second motion by Becky seconded by Robin to approve the agenda as printed any discussion all in favor please state I i
anyone oppose state no the agenda is approved guests in open form is there anybody here to address the council tonight fantastic we'll move on to committee reports personnel committee i will take that
one so we met the Friday after our last council meeting so I guess that would have been the fourth uh we reviewed the police chief interview process um looked at um the questions how that's going to be working those interviews are coming up this Friday
uh then we looked and discussed a little bit about summer hours which will start after Memorial Day before week before perfect and then we also discussed the response time requirement which we will
discuss more here coming up in agenda number eight letter A anybody have any questions about personnel meeting all right we'll move on to public works committee then public works we met on
the 9th uh uh items uh 8 B C D are what we discussed and uh we'll have an update on the wastewater facility efficiency audit which uh Chris will touch on good evening mayor and
council um so we did some um over time through COVID and some of those uh things we saw utility bills kind of creeping up at the wastewater facility so we um I happen to run into MNTAP at the rural water conference in 2024 uh they were looking for a site that could
host they kind of do a brief energy efficiency audit for small wastewater systems and they didn't have anybody that would host one and I said well we could probably do that here in Becker so um our community and and a couple other ones came and we kind of went through a process of looking at things they kind
of focused more on smaller process kind of things um one of the presenters that we had during that week was Paul Hessen from Minnesota Rural Water who is their uh energy efficiency guru uh so he goes around and does audits at different wastewater facilities for Minnesota
Rural Water so in that process we said well uh we we could come and do one in Becker that'd be great it's free cuz we're a member of rural water and in in that process uh Phil and I had uh Phil started the process with with Excel looking at you know is there something
XL can do to help us as we see the utility bills kind of creep up so we worked with Cascade Energy through Excel to also do an audit so in the packet we included the two reports one from Rural Water and one from uh Cascade who was
through Excel um we worked with both entities in the end we kind of got the two sides together and they each made a report but they kind of worked off of each other uh identifying some things that we could potentially do to uh save some of our utility costs um I'll get kind of back to the big one at the end
but a couple of things we did we're able to work with Paul and look at some of our lift stations that have VFDs we did some uh efficiency work so we tried running them at different uh percents uh to try to get them at the most efficient point so we did do some adjustments at lift station 20 uh lift station 18 was
running as efficiently and the influent list station at the wastewater facility so um in the report they talk about some small savings that they estimate about $700 annually for those adjustments uh we did look at um blowers use a lot of
energy so we did some adjustments to both our domestic and our uh industrial blowers uh so we basically increased the off time of the blowers so they run in cycles so it's on for a while and then off for a while um that was an estimated
savings of about $2,700 annually um they identified the lighting we had fluorescent lighting in the two admin buildings uh so we could do an upgrade to LED lighting uh which small savings annually uh $200 but we also had a rebate potential to come back from XL
and then we're also doing the HVAC upgrade on the storage building so we went from a giant mammoth unit down to a much smaller HVAC unit because the change of use of the space so that one they estimated uh would be quite a savings $2,100 or $21,000 roughly a year
uh just because the way we would change how that space is used uh the last thing that was kind of identified through this process is um the power factors on both sides the domestic and the industrial uh you want your power factor to be 0.9 or greater if it's less than that then
Excel looks at that as an issue that they have to deal with and you can see a lot of demand charges uh so our power factor on the industrial side was was it 46 which you know kudos to Becker that was the worst they had ever seen so that we were impressed by that um domestic
side was much better that was I think in the point 6.7 area um so come to come to work through all these things uh we identified a way to address that power factor issue we did do that already on the industrial side so we installed a capacitor um and we have seen through
the controls upgrade on that generator that our power factor is staying above 0.9 um so they estimate that power factor correction could save the city approximately $33,000 a year by doing that and that is because with that power
factor being below they essentially charge additional demand charges and then they talk about a ratcheting charge so once you get one demand charge on there then it ratchets for 6 months and you got to be under for six more months before it falls off so uh so it was a
good a good exercise it was nice to work with all three groups and we did identify some things that we could do to save some uh utility costs for the city and uh so we'll we'll see how the industrial side power factor if it pans out the way it's supposed to then we would do the same on the domestic side
so that's a real quick summary of of the things we found so great thank you Chris that was more than I cared to go into yeah I don't blame you there at all any
questions for public works committee move on to EDA then eda met last night um we had some discussion about the uh 25.1 acre property and the business park that we had received a term sheet on and
we had some discussion there'll be more coming on that uh monthly market update 16 homes on the market right now uh that's less than one month inventory so that inventory is still staying very low
and uh the apartment building at Fairview Ridges is moving the second building is moving right along mhm that was about it all right any questions for EDA if not we'll move on to the PD city
hall project update mr larude um a lot of the fascias are really in process now bathroom partitions are in cabinets case work is being installed entry tile is in the ceiling and the entrance is in uh roof caps on most of the roof parapit walls um are done uh furniture is
delivered on May 6th and 7th and maybe for the next meeting you'll be able to use the front door oo so that'd be nice big deal so we're getting there all right any other committees that we missed
all right then we will move on to number eight board committee and consultant reports response time requirement mr larude uh Mayor Coer and city council members uh staff was reviewing um the city any city policy regarding response time in in relation to emergency and
public works uh positions um as we're going through the process here for for hiring a police chief and um the only uh requirement we have right now is for water waste operator water wastewater operators uh and they have to have a response time of 45 minutes and given
that um the staff uh city is relatively small and the structure is very flat um we also believe that there should be at least three other three other um positions that would have response times um attached to their positions because they would be critical um to be here in
time of emergency those positions are the city administrator police chief and police lieutenant um I think the council in the past has talked about um wanting uh some leadership to live as close as possible we we cannot have a residency requirement but emergency response uh
requirement is uh certainly appropriate uh we visited about this at the last personnel committee meeting and um it was recommended that this matter be brought to the city council for discussion and consideration question I have for you is those the
only three that you feel are necessary at this time yes cuz the the water waste oper uh wastewater operator is the one where we would have call outs on emergency but police and um myself would also be uh necessary if if fire
department was of course um different there are that's different correct and you you have some departments um like we heard from Elk River the chief does not have a response requirement but there is secondary supervisory staff that does so they do require kind of that mid-level
management to be Um certainly an on call type thing that probably rotates through staff so at this time yes those would be the only three to add and in the future are you considering others uh perhaps nothing is evident right now though okay
what do we what do we consider when we say on call does that mean you respond to a text within 30 minutes does that mean you are on the scene in 30 minutes you're on the scene you're in the city limits within 30 minutes okay how does that work um for like you there's only one city administrator so how does that
work when you go on vacation well that's it's it is you can't mandate every circumstance so what you do is you shall reside within 30 minutes so the chances are you will be home um obviously you could be on a trip or you know just out
of town for the weekend too but it is um it is common place to have a response requirement yeah but they also like if he's on vacation he has somebody else that is to step in and take charge yes which it would be managed certainly a
situation would be managed what that's going to be now but Right you so I mean you still got somebody to cover yes cuz you got to let him take vacation right yeah within 30 minutes that really
opens it up st cloud North Metro always beautiful isn't it yeah we're putting a tracker on them too just in case anybody's wondering i think this is kind of I think it's an important thing we talked about at Personnel um but obviously with a
smaller organization such as us we're not going to have you know the number of people that you might see in a bigger area but I definitely support this mhm what is this uh and I apologize because
I didn't uh I thought of this before and I didn't ask it um what does this mean for our current hiring process or we would have several individuals in that process that would probably not meet this requirement i I did see we did say within a year but is that something we
maybe want to communicate i I think some of them are aware of it um if adopted tonight it would be in place prior to time of offer so it would be an effective policy okay and 30 minutes is arbitrary the council can determine something
shorter or farther if they want well 30 minutes takes you about to St cloud yep and if you don't want to live in St cloud you know you know it'll be other other side of Elk River mhm um you're pushing it to get here yeah sartell
maybe now that might be pushing it too is there a problem with going to like 45 no there's no problem with council is there a problem going to 45 minutes i don't know i don't because they still wouldn't be in the metro proper they
would be on this side on the other side of Elk River uh Sartell you know they Mhm yeah my daughter lives in Maple Grove and it it does not take me 45 minutes to get there so Mhm
well what we do in a car I don't think is a factor you know what I'm saying it's there's got to be some means of measuring this and I don't think our personal driving habits are sufficient oh I follow all rules honestly I think the easiest way to do
this We better send We better send our chief out that's great i think the the only honest way to do this is to Google map it from their residence to city hall because there you go that's the way to do it yeah you know that assumes a speed limit that assumes normal routes exactly
and if you can beat it even better i'd be okay going to 45 minutes i think that would be a little uh especially if we're talking a response time i mean it's not 30 minutes drive it's 30 minutes response time so that means you're at home eating a bowl of ice cream all of a sudden oh got to go you know there's five or 10 minutes to you know finish
the ice cream well that too yeah but to be clear great five seems like a long time but I think it is a a better number but we are talking a hypothetical 45 minutes at that point yes mhm i mean you could be at your child's sporting
event somewhere and you could be an hour away yeah for sure oh yeah it it may not work in every circumstance but this dealing with residents I believe isn't it yeah pardon me this would be dealing with residents not Yes yeah so for for
emergency response yeah okay yeah i'd be okay pushing to 45 if everybody else is uh yeah I'm fine i'm fine with that for the for all of them so is that a motion Mike to amend that resolution to 45 minutes yes I make that a motion okay I'll second that so we
have a motion by Mike seconded by Rick to adopt resolution 2528 with the three first listed positions changing to 45 minutes across the board is there any further
discussion hearing none all in favor please state I i i anyone opposed state no resolution 2528 carries up to letter B lift station 17 pump and
control panel replacement mr listen good evening mayor and council uh today I have for you an RCA and resolution 2529 for the replacement of the pumps and the control panel at lift station 17 so if you're not aware lift station 17 is I got that little picture in the RCA
there at the end of 132nd Street just off the culde-sac kind of past country lumber and and potter trucking out in the industrial park um the station was installed in 2011 we got power to the station in 23 in preparation for country building out there uh the pumps are
original the panel was refurbished from the wastewater facility from a different lift station uh the mice have had a heyday out there so we had to replace some wiring and some components prior to uh this just to get it back up and running uh so we did put this in the
schedule knowing it was coming back online to replace both those items and that station will be set for probably I'm estimating 20 years right now i'm putting that on the pumps even cuz we don't get a lot of runtime with one user right now so um I got the quotes that we
got for the pumps uh total control for the panel and the installation of the panel and the control work hubard electric for the actual physical install of that and connection of the power so I included those in the packet we did discuss this with the public works committee and the committee was fine bringing it to council for consideration
and we did budget in our CIP for 2025 $78,000 for the pump and control panel replacements and tonight I'd be looking for a motion and a second to adopt resolution 2529 approving the pump and control panel replacement for lift station number 17 as presented for a
price not to exceed 7477023 which is the proposal cost plus 10% just in case we find anything unexpected out there and we with this we would be replacing we have flight pumps there we would replace them with new flight pumps so we'd be recommending the
EP quote okay any questions for Chris i do have one chris do we have any other installed similar apparatus that aren't being operated right now nope not anymore well technically Lift Station 19
is not being operated yet it was built as part of developing out the industrial park so 17 had been the kind of one outlier that we didn't have power and nobody was using it yet so um So is there any wisdom to pulling that stuff
or until we need it or would the same thing happen to that one in 19 well it's kind of kind of dependent upon what happens out in the industrial parking on those properties if if they develop we'll be using that station pretty heavily right away if they don't then yeah at some point we'd pull the pumps out put them on the shelf at the Okay
lift the the panel itself it's a little more difficult because now we're getting into electrical and pulling things out but we would take the pumps out and then keep them at the plant and then staff would spin the impellers monthly quarterly i'd suggest monthly i might get quarterly kind of depends so make
sure they don't rust up and get bound up okay yep any other questions for Chris on the lift station pump and control panel if not we would enter entertain a motion for resolution 2529
make a motion to adopt resolution 29 2529 approving the pump and control panel replacement for lift station number 17 for price not to exceed 7477023 second okay we have a motion by Rick and a second by Robin is there any further discussion
hearing none all in favor please state I i anyone opposed state no that resolution passes thank you on to the Thank you we'll move on to the domestic aqua aerobic filter media replacement
all right tonight another RCA in resolution 2530 for the replacement of the filter media and the filter grids in the aquarobic filters um so if you look down in the picture including the RCA I get a little overhead of the wastewater facility the aquarobic filters are at
the tail end of our domestic treatment train uh they'd be considered a tertiary treatment process so kind of a polishing process so uh we do our treatment in our ditches they settle in the clarifier that clear liquid comes off the top it passes through these filters uh that
cloth media is small enough where it'll grab some of the TSS maybe some floatables and things to try to help clear up that effluent before it mixes in the combined and is discharged out um the TSS is important because we do have a limit on phosphorus and TSS and we
when we had these down when I first started 2016 we replaced the media then and when we had them down we did notice a slight increase in the TSS and the phosphorus that went out so uh they do help to help us maintain a lower uh
concentration in our effluent which is nice because then you have a little more wiggle room uh as as far as what goes out for your MPDS permit um what we're suggesting this time because the last time we did it some of the grids were starting to get brittle and breaking so instead of just replacing the cloth this
time we do the cloth with the grid inside so you basically have a a tube that the water comes in and it flows up and through these these little pieshaped media um you got threaded rod and then they're bolted in so you got to you got
to jump in there and you got to stand there and you got to take the bolts off and then pull them off the thread rod and then with this one we would just replace the whole piece so a whole new media with a grid would go on bolt them back down and put into operation and then the next time we have to do this we just do the cloth media so kind of every
other time or look at it and see and and kind of spread that cost a little bit so um and we don't have another quote because it is their proprietary uh item so we can't get another quote for their media so just have the one for you tonight we did discuss this with public
works public works committee was okay with us bringing it to the council for consideration and we did budget for this now we did budget 53,000 was the original number we had uh they have increased slightly since we got that
original quote um so if I look in my second page what I'd be looking for tonight is the the actual quote was uh let me get the number here for you 6678 yep
60,888 so that was for the grids plus uh the seals and uh the filter media so with that what I'd look for tonight is a motion a second to adopt resolution 2530 approving the replacement of that filter media and the
frames for a price not to exceed 66,978 so that's the proposed cost plus 10% um and the savings that we had on the lift station 17 replacement would cover the difference that we have here so um so we're still breaking even
between the two projects so and with that I'll stand for any questions all right any questions for Chris those how long I've been here i remember doing these last time in 2016 i actually went over there and took a tour over that so when you're talking about those
wedges I remember that yeah it's painful it's just hard to work in but you know it it it works it's part of the process so you got to do it but all right if there's no further questions we'd entertain a motion for resolution 2530
i'll make a motion we approve resolution 2530 domestic uh filter replacement i'll second all right we have a motion by Mike a second by Becky is there any further discussion hearing none all in favor please state I i anyone opposed state no that motion is
carried thank you thank you mr kudson's up with the wastewater handling agreement with Excel Energy i thought I made that title long enough so I had time to walk from my corner but
um yes thank you u Mr mayor uh as the mayor had stated we're looking to sign an agreement with uh Shero for their Ash or their Yeah ash ash le liate um discharge so in 2023 we started a trial
period with Excel um I was surprised when I looked back and realized it's taken us a couple years to get to this point but uh we did a 60-day trial with them to see how it would react at our plant so they need to discharge that water it's it's relatively clean but not clean enough to put into the river or put it back into the ground so they've
got to get rid of it someplace um one of the hang-ups with us is is the price tag on the charge per thousand we were uh at $60 per per thousand for the trial uh which was considerably higher than they're paying at at St cloud they trucked some to St cloud right now and St cloud is kind of an outlier they're
charging like 21 I think it's 21 one $21 uh a,000 um we looked at some of the other areas and uh we felt 60 was reasonable but it's higher than we're charging uh GRE or Bonco for their leech so after we a little bit back and forth
we were able to narrow it down and we we landed at $45 uh dollar per thousand is what's the agreement is is uh looking at also the term of the agreement they wanted 20 years for the agreement and we weren't willing to do that uh we need an out which we do have a performance out in the contract but we needed an out
just in case our permit changes so what we propose is this would run in concurrency with with our permit every 5 years when it renews uh we would look at this contract and and see if there's any changes to our permit restrictions we would incorporate them into this lee but um it's also a nice revenue stream for
us to take it at the plant so that's why we're we're recommending approval on this so the agreement would call for uh trucks to be delivered 5 days a week uh Monday through Friday um between basically our normal business hours up to 10 truckloads a day that they can handle our plan could handle that we
didn't have any disturbances uh and we're we're feeling comfortable with that chris and I did have a uh a meeting this morning with the folks from Excel to walk through some of the parameters the testing the understanding of what's going on uh should this approve tonight uh they would look to start trucking uh
in all likelihood next Monday and run it through their plant closeup or their their uh their pond closeup which is roughly the end of October depending on weather for freeze up they pull their pumps out and stop the process this agreement does also call for if they want to put infrastructure on the ground
and and do hard pipe right to a lift station uh with our approval uh they would have to uh meter it so we can control the volume flow and we would control the gate on it so if we need to shut it down we can shut it down so uh this has been through legal a couple of times uh they they've looked through
that uh they support the agreement as written because we do have outs and we do have emergency shutdown should we need it so staff is bringing this to you tonight looking for approval to move on the agreement with XL and get the process started and with that I can answer any questions
questions go ahead you got some yeah I have a question um so should they I noticed cuz we did actually have some of the language about the if they put pipes in the ground actually that's covered our ear would have to come back again probably um
should they do that uh how do we test that because right now we can just test it you know as they deliver it but if we have to if we start having issues and we're thinking we have to maybe test a little more I guess how do we test that if it's coming straight to a lift station they would still have to either do a grab sample at that point or a grab sample in the structure itself and give
us the parameters for testing wouldn't change just how they're grabbing that sample would change when it comes into the lift station you know that they're using right now they grab it at the discharge point and test it before it would then forced down to our our plant and we'd be able to do that and we would control the valve on that so they would
shut that down and if they choose choose to hardpipe it any of that infrastructure cost is all on them and the agreement says that regardless of cost or investment we can shut it down at any time for cause so that's why they're a little hesitant to do that i don't know if we're going to get to that
point not likely this year for sure but uh if that goes into play because they had quoted about a million dollars maybe a little bit more than that so they just got to value it where where their trucking fees are at cuz they're still going to truck to St cloud as well they're going to run two trucks to St
cloud one truck to Becker uh they're running about was it 19 or 20 trucks a day is their plan i believe three trucks and they can do I think it was nine three rounds for St cloud for St cloud 10 10 to us so looking at that it it
surprises me their transportation cost makes it feasible to to go to St cloud but I'm not running their business operation we're just trying to help them in Becker and we've been told that at that that facility not just the ash portion of it but just water in general they've got a billion gallons of water
they need to try and discharge somehow so they're looking for multiple outlet streams so we would love to be able to get the trucks off the street and hard pipe it but it comes down to finances for them and capital improvements so I'm not sure if they're going to go there um and if they do it's not likely this year yeah yeah I think when they described it
at Excel at the meeting the one time they we could fill a Pebble Creek golf course like 10 ft tall or something like that with what was how much when they were trying to describe how much water was it's it's crazy you can't can't even fathom what the the water discharge is and again it's it's relatively clean but
it's still dirty enough that you can't discharge it to a natural body of water so So that's why we we felt it wasn't and it's important to have a separate uh revenue stream and agreement so we can isolate that and we can know exactly where that's at so if there's any violations they have the opportunity to correct them they don't correct them we
shut them off so Okay Mike you have a question yeah I'm in I'm in favor of doing this but I curious why is St cloud so much cheaper than what we are um again this is just speculation on our part st cloud has such a diverse um collection of of uh
water and and discharge points i think that using a little clean water can help uh dissolve some of the stuff that they're taking some toxic stuff up there from some of the breweries and and food supply and stuff like that so it could help them in their overall operation
that's just speculation chris and I have been up there several times and and worked with their staff and and and have a good relationship with them so I think bringing in cleaner water where we we're limited to what we can do we don't want to disturb our bugs and bring too much clean water in i think it actually helps them to maybe dilude some of that water
up there and that's why they can do it in a more economical fashion that way makes sense mhm phil where does this does this water come from just the ash pile yep so it's it's this is going to be there this could be even when it's
capped so right now they've got a good portion of it that's open um but they'll have to monitor this forever um so once you start sealing those those crowns off you still cover it and you top soil it and grow on it so it reduces the amount that that comes through but they've got
open cuts out there and it'll all get pumped to this pond the good thing is is is their pond can hold a a a good amount of water even the runoff or the rain you know contributes to that so it continues to to add to that collection um but the nice thing is is they've got a decent
amount of sidewall out there so if we have to shut it down for any length of time or suspend it it doesn't flood them or it doesn't hurt them uh greatly unless we totally shut it down and it would have to be shut down for a whole season but if we continue to just pick this thing away and constantly do it even if they hardpipe it it's likely we
would go at a 7-day a week operation because our system wouldn't wouldn't uh have adverse reaction to it and we could do it potentially year round for them as well they could even get more trucks too if they absolutely I mean if it worst case scenario we couldn't take it yep get a couple more trucks and keep running and we could consider it you
know once we get a little bit more time under our belt we could even offer them that we could sign an agreement to give them access to our our facility in the dump locations we got cameras out there we got security out there and we could absorb that but we just want to get a good run we like I said we had 60 days where it worked well last fall we did it
for about 30 days i think we we ran them for about 30 days in October uh to help them out so we get a full summer under our belt if they have consistent running um we we're we're more than accommodating them so that's that's our goal is to try and be a good partner for them and it will help us too to bring in
some revenue to help us for future improvements and capital projects at the at the plant as well sure and then after five the the fee can be renegotiated because of inflation or whatever yeah negotiated yeah there's no uh and the the funk or the GRE or both of them
we've got an escalation clause in those dollar a GRE so we we would get it in line with that so they they won't see a do you know like an annual dollar bump but at a renewal they'll see a $5 bump more than likely okay any other questions for Phil on the
wastewater handling agreement if not we would look for approval of resolution 25-31 i'll make a motion we approve resolution 2531 wastewater handling agreement with XL Energy second we have a motion by Mike second
by Rick is there any further discussion hearing none all in favor please state I i anyone opposed state no that carries uh one more thing on that i would anticipate finance will work in conjunction with budget and finance committee as far as the revenue and where that's going to be placed or how
that's going to be allocated so um our jobs is just to keep it running and then they will uh put the numbers on paper and and work with you guys on how that's going to be set up and stuff like that sounds good awesome you're up again it looks like
for street improvement project bid award which includes Central Avenue for anybody that wants to email me again you can but we're fixing it soon it's going to happen and and to that that point Mr mayor uh we want to let residents know
that yes we did take that street back and yes we did get funding from the county to improve that we didn't take back a clunker road that we have to pay to improve so um it's good all the way around because we're going to help Tattown parking over there and clean up that street so um but with that yes we
did have bid opening on on April 8th uh for our 2025 street improvements uh we had um on the project we had a base bid plus an alternate bid uh that was some some um storm improvements out at water tower 3 and um into the park but we had
uh five five biders on the on the project uh ranging so these these bid ranges are the base plus the alternate uh low bid was uh 1,84699691 and the high bid was 2,417 80160 our engineers estimate on
the project was 2,300,63455 uh OMG Midwest uh uh DVA Minnesota Paving and Materials was the low bidder um this is the third year that they've been low bidder for us so they've done good work uh in the past so we are um uh happy to have them here
they're qualified uh you'll see the certification letter from from our engineers uh on this and staff is looking to uh get movement on the base and the alternate bid as well that's our recommendation uh Randy Sabart and Bryce Johnson with are in the audience today
if you have any questions for them otherwise we're looking to uh move forward so we can get word to our contractor and set up a precon and get it scheduled uh also for residents to to remember we know that freedom days uh is very active around TTown and there's uh uh central will see some major
disturbances this year we will not allow that work to begin we may see some saw cutting we may see some inlet protections stuff like that we won't see any pavement disturbances well it's already disturbed but uh I was worried about
that but we won't be tearing any curb out we won't do any you know any of the dirt work until after Freedom Days uh so we can carry on that festival so that's duly noted and and and Casey would be the project manager again with uh with uh OMG and so he he knows the drill and
uh Jerry Sigfrieded with SE is our watchdog and he uh does a really good job of communicating with our residents and our contractors what to expect and what to what to deal with so I've had a few people call about like grad parties and stuff would will we have a schedule
once that meeting happens like a an estimate yep so what we'll do we do a Q&A um what we'll do is I I'll work with Shannon we come through and we just highlight the areas so any address that's living on there um we'll we'll send a mailer out to them what to expect what's going to happen what we're going to see uh the big thing that all
residents need to know we keep access open to your your house all the time we we won't block you from that there may be um if we're pouring a new apron because it's bad or some curb or whatever we we may stall you out and have to you know reroute you for a few minutes but for the most part you'll
have access and on the weekends we typically don't do any work unless they get behind schedule but if you hear any of those things feel free to turn them back to me i'd like to go out door knockock and and talk to people walk them through the project but we'll send a a Q&A out to to everybody so they'll see that and then we'll give them a project update as well about you know
maybe six weeks into the project just of where things are at do you want to maybe read the list of streets here talking about doing this year just uh Yep yeah yeah so the re uh the streets impacted right now uh or being proposed are Riley Avenue Hillside Lane Southeast Meadow
Circle Pine View Drive from Rolling Ridge Road to Riley Avenue Sandy Lane Woodland Court Central Avenue from Hancock to Sherburn Avenue 132nd Street which is in the industrial park uh we're cleaning up the driveway
and and lot at Riley Wellhouse in Carly Johnson and then the um rec or the uh the reconstruction of both parking lots here and the the workhorse on the north side of the building over here and then the uh the drainage upgrade or this the storm upgrade is shouldn't be impactful
you just have to watch your step at city park but it's back in the woods there by Autumn Ridge the park the water tower and the drainage there we just got to clean that up great did we have anything for uh the apartments over there or was that going to was that going to be a separate uh we
were going to put this as part of that but as part of the agreement i think they are going to do that work yep we met with the um the owner uh the development uh and their bonding company and they assured us that they would be doing the work this summer so Okay okay so they don't want to do it as part of
our bid even and just kick us a check they want to completely bid it out on their own bring their own yep that's what they said they will take care of it okay no maybe because that's going to be a street turned over to us we would have visibility into that and be able to So Jerry Jerry inspection oh yes absolutely
yeah so the same person who's doing our inspections with SE he'll keep an eye on that one as well uh he runs hurt over those contractors as well so we're prepared for that and we also if we need to pivot we can work with OMG to uh try and extend these prices should we need to go that way and we wouldn't accept a
check from them hard cash currency or maybe a bond recall or something so that's uh All right any other questions on the street improvement project being honest it's your outside voice Phil all right if not we'd entertain a motion
on resolution 25-33 i'll make that a motion uh resolution 2533 2025 street improvement project great second i have a motion by Mike and a second by Robin is there any further discussion hearing none all in favor
please state I i anyone oppose state no motion carries thank you thank you all right number nine administrator and staff reports we have the encroachment easement for TR properties
mr peterson thank you Mayor and Councel uh so tonight I have a request from TR Properties LLC uh who is the owner of Charlie's Bar and Grill um and this is to approve an encroachment easement agreement with the city of Becker tr
Properties is proposing a small building addition um specifically to expand their on-site freezer space freezer space um in support of their business due to existing con site constraints there really is no reasonable alternative spot for it so that's why they're looking to
do this easement um to accommodate the expansion the proposed addition would encroach approximately 1 foot onto city- owned sidewalk specifically um outwing lot um but they're just going to
be going into the sidewalk um as part of this proposal the existing sidewalk in that area would be narrowed from 7 feet to six feet wide um city staff did discuss it with public works staff who was in support of that um the
encroachment area is shown in image 1.1 that's in your packet um the highlighted version of the survey um shows kind of a reference of where they're going to be working um but since the time the city council packet was made um we did
receive an updated survey that shows the correct one foot encroachment uh Bogart had it at a 2 and 1/2t easement which is not correct so city staff will make sure to correct that um it is also worth noting that KR Properties already holds
an ingress egress easement across outlot A specifically for parking um I just wanted to note that um this draft encroachment easement easement agreement outlines several key conditions um a few
of them are TR properties must execute the agreement which will be recorded against both their parcel and outlaw A the updated survey will be used in the final recorded documents property owner assumes full responsibility and liability for the encroachment including
it including any future maintenance repairs or impacts and then if the if the building is ever voluntarily demolished the easement would become null and void um and then the mayor and city clerk are authorized to execute the
agreement and related documents subject to final review by the attorney city attorney um and then the agreement also provides TR properties and future owners the right to access that easement for um maintenance repair or replacement if
they need um and then in addition I just wanted to note a few things um exhibit A has the legal description of their existing property exhibit B is the legal description of the easement area which is the correct one um and then exhibit C
is the uh unmarked certificate just showing their full site um so with that city staff recommends um and is looking for a motion to adopt resolution 2532 which authorizes the encroachment agreement between the city of Becker and
TR Properties LLC and authorizing the mayor and city clerk to execute the agreement um so with that I can answer any questions you may have anybody have any questions for Austin if not we would entertain a motion for
resolution 2532 i'll make that a motion 2532 encroachment agreement easement for TR Properties LLC i'll second okay we have a motion by Mike seconded by Becky is there any further discussion
hearing none all in favor please state I i anyone opposed state no motion carries thank you thank you now we have a request for a Sherburn County speed study on CASA 23 mr larude mayor Coinger and city council members
uh about a month ago uh city staff uh met with the county staff and then township representatives talk about the proposed trail along Casaw 23 and one of the items that was brought up that was a concern of both the township and the city was the speed through the corridor
and the county uh uh staff had said the both the city and and the township could request a joint um have a speed study done uh in that area as they're planning for uh next year's improvement project i did reach out to the township and I didn't hear anything back so my thought was we would I think there was interest
on the people who were there from the city that night to have a have a warrant study done um and uh there is a risk that if the the study shows that the the speed needs to be higher as it comes farther south that is what would happen
i don't think that that's very likely uh right now it it switches to 45 just north of Edgewood at your southbound into town um and so my plan if the council adopts this I would share it with the township and they can submit their own resolution but we would forward this to the county particularly
as it relates to uh from Edgewood up to 103 that's where our interest lies in seeing what that speed should be so with that staff would request that the council adopt resolution 2527 requesting the county conduct a speed study so are we looking for the
speed to be lowered or what yes ideally at least out to the park is this the um so the timing of this I mean they're going to be doing the county's going to be doing the project the road project next year next year um would you have better luck if you waited
till after that or I can't answer that question i'd hate to call on I'd like to call on Randy but I'd hate to call on him because it is it is a state aid project and so I think they would evaluate the speed at the current condition of the road if we waited that
condition might allow for for faster traffic i I don't think it'll it may have no effect whatsoever i don't think it will increase either but I don't think it'll decrease either
but now is the time to ask right okay yeah I think it's good faith gesture because we we've talked a lot about that roadway and the trail and this is this is a concern so but you know I over the years I've spent a lot of time on the golf course and you see the traffic
going by there and I I tell you they go pretty fast yeah and especially for me cuz I hit it out by the road there so I mean once they get once they get past Edwood uh that should slow them down right mhm they really I mean some of them really
go fast yep and I'm talking 70 80 90 mph jeez course if there's a thing up there checking speed they probably will slow down i don't have a problem with it yeah I think the very minimal risk that it goes
up is worth the worth trying to get it lowered if we can any other questions for Greg if not would anybody like to make that motion for resolution 2527 make the motion to adopt resolution
2527 on the uh speed study i'll second okay we have a motion by Robin a second by Becky is there any further discussion yeah one final question what's the ETA roughly when they do this if we adopt this here i don't know i'll have to ask Dave and I'll get back to you at the next meeting
all right so question any other questions if not all in favor please state I i anyone oppose state no the motion carries all right we're on to the consent agenda
mr larude again items for approval on tonight's consent agenda include the revised hiring and termination report declaring uh property surplus and ordering its disposal approve change order number seven for the police department city hall project in the amount of $12,9795 and approve partial pay request
number nine in the amount of $524,676 to Apex Construction Group for the 2024 Police Department city hall renovation project and I'll be happy to answer any questions anybody have questions on the consent agenda
if not would anybody like to make a motion to approve the consent agenda i'll make a motion to approve the consent consent agenda as presented motion by Rick do we have a second second seconded by Robin any further
discussion hearing none all in favor please state I anyone opposed state no consent agenda passes payment of the bills i make a motion we play for the bills second okay we have a motion by Becky a
second by Rick to pay the bills is there any discussion none all in favor please state I i anyone opposed state no the bills are paid anniversary announcements we have three part-time
employees all from the golf course dewey Summerdorf 11 years brenda Peterson eight years and Spencer Hinrich's five years so congratulations and thank you for your continued service to the
city is there anything else anybody has to bring before council tonight if not we'd entertain a motion to adjurnn i move we adjourn second have a motion by Mike seconded by Rick all in favor please state I i anyone opposed
state no meetings adjourned at 5:51 we'll have council shut off their microphones we'll take a brief recess and then we will call the executive session to order in a couple minutes if I'm ever late morning be there by 9:00 and my car
said I'd be there 8:34 i got there at 9:54 [Music] all right it's 5:54 we will call the city council executive session of April 15th to
order first agenda item is the infrastructure grant and discussion Mr sanders yeah thank you Mayor so Minnesota housing released a grant for infrastructure for a number I said
housing so it's for a number of housing developments it's $8 million that each grant is up to 500,000 you can only have one at a time and we've been doing a lot of background work on the 212 we have a group internally as staff so city administrator public works finance
planning we all kind of have been talking about development wise what can we do and this grant in particular is an opportunity for us to use some it's a matching fund so it's 50% that they would front up to 500,000 the city has to front the other portion of it you
have to have it allocated as 100% cost of the project or greater and we've talked about this engineering who's here tonight as well and Bryce did some rough estimate and cost numbers and we've identified kind of a preferred project that we think would score higher
one of the reasons that this grant is good for the city is we need housing we don't have people knocking down the doors to do housing and this would help you know recoup some of the costs for that scoring wise you're likely and with the
rubric which they just released recently you're likely going to score higher um for a number of reasons including probably multif family housing is going to score probably higher than single family but we do have a couple of pieces that we've talked about single family which are out across on the east side of the river that we'll get to but really
the preferred project would be Luan Drive um so it would be to finish out Lann all the way to Edgewood and then you would connect that through because currently where it ends and I can zoom in is right down here in this area so
it's about midway through this property and this would actually extend storm and sanitary all the way up through and water main so this would be all the utilities and it would be finishing out uh curb and road as
well so the grant total based on the estimates provided and again these are probable costs so we still have to make sure that these are refined well but these are this would be a and again this is capital costs I should say that so it's 50% capital the finance kind of
broke this down the potential grant application for this would be uh 50% and be 430,000 so 860,000 is what could be covered under the grant at capital 50% of that that's 430 the total would be 1,995,000 so this is the one that we're
recommending one of the things that we did is finance kind of did just a estimated and these numbers on estimated housing units served are not just be aware these are estimates so I want the public to be aware of that too but if you stuck an apartment building some
quad homes some multif family like patio homes 198 units this is what your estimated market value um expanded estimate would be at 38 million which would expand your tax capacity 439,000 and then your annual tax would
be a couple hundred,000 that's just using some rough numbers so you're be spending money but you're also over time going to recoup that by incentivizing further development on the property so that's our preferred recommended option um
we have some other residential ones that we can chat about tonight uh we're going to have to chat about these anyway it's on the 212 property and the property to the south which is owned by Jethro Carpenter and his partners uh including some of the outlets from Riverbend a few years ago a lot of those are related to
each other uh and we do need to have that conversation about where that leads because there's some substantial expense involved to develop those out and to get our the city's 212 acres developed as well um so I can go through those if you want to see some of what we've done to
see the costs i think um if you're interested in that we can kind of go through that right now and everybody okay a good idea people good with that um and finance or anybody else can jump in if I miss anything it's this has been a group effort on this so and I
appreciate finance and everybody else dealing this is we've had some good discussion so uh engineering put this together so it's colorcoded so there's three breakdowns here there's a couple more that uh finance did that we worked on outside of this to understand a
little bit of the idea but the gray or the blue area would be 37th Street um and that would result in 17 lots it's technically there's showed 21 and I can zoom in on this so you guys can see it a little more
I figured I was going to have to do this anyway cuz I couldn't see a lot of it on mine either so so it' be this blue area there's and this is using um Riverbend's third edition which was I don't know if you recall but a few years back in 2018
Carl Johnson had explored platting this out that's what this is based on you could probably shrink up some of the lots a little bit and maybe get one or two more but it's this this is a good representation of what we would see the area in green 37th Avenue uh the four
lots on the north side so the four there would not be able to be served if 37th is the project the forest man on 112th and the sanitary sewer would have to go in to serve those four northwest lots the one in the middle so the purple that's 36th Avenue this would go to
where 112th would be and then also including storm sewer down to the retention pond on this side on the south side and a couple of these are also including the storm sewer you'll notice this yellow line this was the preferred
kind of plan for the storm sewer with this full development that's what Ross Sable and the engineering had come up with at that time to get the storm water down to the pond versus going through the middle and then the last one would be uh Jade Street and 35th so this would
there's already utilities in the ground here sewer water and uh storm sanitary and water so this would be just finishing out a corner and it would get you probably six i think we counted six or seven developable lots on this corner but it also picks up circulation so now
you have a secondary way for people to go should the road the road be blocked on one side and you don't have to mess with this fun turnaround anymore at the end which we've had probably some more six-point turns than I want to admit on that piece but so those are the the three that uh were
highlighted there and I'll I'll zoom out here so this would be in lie of doing the ruland drive you might consider this instead so you could consider Yes there's a an I'll show the alternatives the question is do you apply for two do
you apply for one where you're a higher chance of getting that grant do you apply two at the same time so you could do both of these see which one you get again likely you're going to have a score higher on the Lann one mhm is this something that we can go
back and apply again after we complete one yep so it's every I think you can only hold one at a time and I think it's every two years if I recall correctly so so you you hold it if you finish a project and you come back you can and they're still doing it makes sense to
the most desirable first and then reapply the reason we're looking at this area too we looked at the 212 what would it take to get us and we'll talk about that but 112th Street in to serve the 212 the lowest hanging fruit is really
the stuff that's already there outlawed and oriented in a way that you can't really change a whole lot you're still going to be getting rooftops as a city development on a narrower scale so it is good putting benefit and some of that stuff has to get in in order for the 212
to get served so in this case Jade Street to 35th that gray area it would be 220,950 to finish that out cuz again you're not putting any storm or any sort of you know major storm any of that so
$110,000 and then 36th so this is this purple area that's probably and one of the things we talked about in our group is working south to north cuz when you as you go north you go uphill and as you go uphill the costs get more substantial because
you've got more relief you have to get to get the sewer and stuff down and gradient and everything so in the middle the 36th Avenue extension to 112th Street and that would include that this red kind of line down to the storm water pond that
would be a total cost of 1.6 685 million for capital cost it' be 1.3 around there and then that would max out your grant at 500 so you'd be you'd still have you know roughly $800,000 in what
you'd be putting towards it but because it max out the grant that one makes that would be 17 lots and you'll notice down here we did kind of some rough numbers on that as well so how's that only 17 loads is it just the
purple it's just the purple yeah yep so you only really get those ones served with that route and the other thing is if you started at the north and I'll get to 37th if you start north you have to put all of that sanitary sewer
or uh storm sewer in first so if you start in the blue area on the very north side all of this yellow line has to go all in right at the very beginning rather than phasing it over time so Jacob am I reading it right on that one we're talking a $100,000 investment
per lot in in infrastructure or close to it mhm yep so this is one of the things we've got to have the discussion about too is we need to see housing we need to see development we want to do this nobody's banging down the door so what level of
the city were willing to participate in helping further some of these developments because there's some substantial costs involved in making these work that brings up and developers cost of the lot is more than what lots sell for and that's where a lot of
developers have really struggle with this stuff and that's why in a lot of rural areas they're just not banging down the doors to do a lot of that stuff we just read an article that was interesting from Sock Center they ended up doing similar to what we're doing and developing themselves because nobody was
coming to the table it just they couldn't make it work with the margins so yeah you're and that's why we put it on here so that you understood that so that's the level of participation in the city we talk about wanting you know further development and
growth and where we're at in some of the financial things and I can I don't want to step on finances toes we have some good ability to do some of this infrastructure work and be participants at the table um especially if the comfortability level on tiff or other things if they don't apply isn't there
and so now you're not giving up tax but you're participating by putting infrastructure in the ground which does add up to dollars that save developers on the backside how many lots were on the was it Lannne lann so Lannne is just a rough again
this is based on I think an apartment building or two two apartment buildings and then um do you remember how many quads you did quads and uh 12 double lights so 24 and then
52s and it was kind of a rough arbitrary what could you see on some of this that's served by the extension of Luan well I I guess just from a number of wise that one makes more sense and that's kind of where we landed as staff
as well but the reason we put these other ones in here is cuz we we did we do need to have that conversation about that area especially related to we own 212 acres that we spent $1.2 $2 million on and we want to develop that to get housing but there's a number of things
that we that have to kind of come into play you're just talking about has to occur first because and some some of it I mean there's the storm sewer i mean you want a lot of that stuff to occur while you're doing the road or in phases at least before the road goes in um but
from serving some of these lots I mean they're lowhanging fruit that are narrow dense lots if you don't do anything here could you go up here yeah but it's substantial costs and there's still some grading you would have to do so I I don't know we talked to staff these just
make a lot of sense to help finish out because you're you're still furthering what you want in housing it's not the own city lot but then you're also just working yourself north with the infrastructure um go ahead Rick so with with these um I mean you look at what's the likelihood
that a a project what you know I mean we're just really what we're doing is setting the table and hoping that you know builders pick this up and take it because we don't own either of these you know lots you know we own the lot to the north but in this case we don't own this we don't own those other lots that run along that would be the extent Lan there
I mean in both cases there's there is the potential you you know you build a a I don't want to say a road to nowhere But you know you build it and it's you know 3 years from now it's still an empty field i see that less
less likely with this one um can you can you uh can you talk a Okay this grant can you get in a little more i'm assuming it' be this okay there's criteria so it has you said it we would score better with multif family housing
or can you talk about what are the details of this that's what I anticipate i mean there's some that the city's not going to get scoring for if you're tribal you get added points there's things that the state does um I just am saying that purely from a they they they tend to favor denser development it's
just kind of how things go um there are some pieces to it income pieces but they're not super low income that's something that um they do talk about affordability or a mix or what's affordable for the area which in the
case of Becker is going to be very different than what it is for Clear Lake or what it is for Big Lake or Elk River is affordable a percentage of the county average income or so it is so they define it that way you have an 80% of the median which would put us I kind of
I think I looked at 2024 and it's like 65,000 for a one person at 80% of your AMI so for a twoerson family it bumps even up from there to like 80 something thousand or something like that so it's still you the income limits are not super super low where you're hitting
the 20s or 30s or 40s so So this would be a whether it was one or the other this is a project for infrastructure yep what is okay we give a an estimate that says "Okay if we put this infrastructure in we're going to get 34 houses or we're going to get three apartment two
apartment buildings and a bunch of quad homes or whatever." Is there a a requirement that says that if we put this in that those have to be within a certain amount of years or we got to give some of this back or I mean what if it doesn't there are some time there are some time constraints so but it's more I don't
think it's on the housing per se as it is there is an agreement that's negotiated but there's nothing that I've read so far in the documents that says that there's any time limit on like hey the houses have to go in x number of years i'll double check that and see but I haven't seen anything so far the one thing I have seen is that you have to
spend it within 3 years you can have up to two years of extension on top of that um if agreed to by Minnesota Housing but I don't you could put in the street but at I mean at the end of the day those projects out there I mean we totally separate issue they have $46,000 worth
of uh um uh what do you call it um assessments on them currently on the ones that are out in the wind right so I mean something's going to have to be done there or otherwise you know so those are completely separate discussions that need to be have but let's say those are not fruitful those projects probably aren't going to go
anywhere what are they going to do to us if we go to them and say "Hey we got the you know 100 and whatever homes blah blah blah we don't control that and they don't go anywhere what What happens?" That's a good question i think with any sort of grant they're going to have some strings attached i and I can pull it up
to see if there's any time limits on when the housing has to go in i just didn't think there was but we'll we can check that this is one thing too just so you know this has to come back to you for final approval and resolution before it would go to the state anyway but that is something I have to check on
that question concern because um we're not in the driver's seat out there i mean we could very easily puted this in and you This is the state grant right yep no Minnesota housing yeah it's a state a Yep state agency so it's not like a Rockefeller or anything like that
nope it's state grant okay so MMB would be the one that it's a we have some in the past but Minnesota management and MMB grant yeah okay so Jacob when I read it what I took away was that as the
recipient of the grant we would be required to spend the grant on the approved project in the time period in which we had agreed it doesn't stipulate that the housing has to be in in a certain it just if your grant is
approved for the infrastructure that supports that housing your stipulation is that you have to complete the project and all the grant the street project yes the infrastructure yeah it is an infrastructure infrastructure for housing so it's not
like they're giving the grant to someone who's building housing they're trying to stimulate the infrastructure so that that housing can and that's why I said I don't I haven't seen anything in there that does that there's a number of documents they just released that we're combing through on the rubric and the
criteria um but yeah that's so that was my understanding there like out on the land there's one main land owner and then a one general that owns another one lot but other than that I mean if they decide you know what even though we've talked about this as apartments they
decide nope we're going single family or whatever something other than we put it in the bid for we're not on the hook for any they still would have to follow the zoning in the area correct well zoning yeah but I mean I'm saying that's this the grant's not going to come back and say Okay well you used a different
criteria to get the grant now that what actually played out was different than you don't you don't owe us any money after that right not that I've not that we've seen to this point again I I think what might be helpful based on this Rick is we we didn't bring a lot of like we
had started a breakdown of those but if you want to see more details I think on this we can bring that back on here's X criteria of what we're seeing based on this criteria this is what you have to do but I I from what I've read so far it doesn't seem like there's any of that
that's tying you to some proposal now they're going to negotiate an agreement and whether that ends up in the agreement or not I'm not sure but they're going to want to see something for what they're giving that's typically the case you have something Yeah I can add um I think it's June 12th is the
deadline so we have all of May to to review this there are a couple of webinars coming up um in April and then they're going to do a frequently asked questions by the end of May so I think we'll participate in those and we can get answers to that we can come back
sometime I think in May with the plan of having at the first meeting in June if council wants to proceed with the resolution supporting the grant application so we have a month to get your questions answered how does how does the the um the income piece though I
mean how does that tie if this is strictly an infrastructure project how does that tie in we don't well that is one piece that if if you're coming in that there is and again I think to Greg's point we can bring exact language to you so you can
see it but the thing is here there is some tie to what you're putting in the ground so they they will say if you're getting this grant if you're a developer you are tied to some of that so let's say Marty Harststead's property and he's the one
that does it with that infrastructure if he develops right let's say he comes in and builds they are tied with the infrastructure to some of what is being on an income level or things like that right there's some affordability components to this but I would tie him i
this is why I say we didn't bring it tonight line by line i think we need to bring it back at a different meeting that's where that's where I'm missing this is how Marty I mean this is a city the city's putting it for a grant how does Marty get hamstr How does he get
tied to a specific project or I don't Let me pull this up hold on a second i'm going to pull up the rubric greg looking So here's the require this is what I was looking for so are we the grantee or is Marty
Harststead the grantee we are oh hi hey Mark you didn't know I was asking to pull that up did you sorry there's with any of these as you guys know there's a lot of documentation with
this and this was released pretty recently so I'm looking at this too it It does not define within this it It's obviously somewhere else it must contain affordable and workforce housing there's no definition of that here it must be elsewhere but it says
may also contain market rate so we would have to we'll have to define that so you have that information so did we just basically define for Marty Harstad and for McJesy the two property owners out there then we would define what basically could go on those property i
mean more than zoning this would be very specific that has to be that potentially how do we how does that get defined if they they if they're not a participant in this you know beyond zoning i mean we have normal zoning and that's how we
would do that but how do how do we confine their use to that land without zoning and without them being a participant in this agreement here how does that work well I don't know that's I I think that's one of those things and maybe they'll we should ask that when they
have their meeting um that's coming up but I that is that is a good point it it's something how because they're going to tie the city to something how do you tie a separate developer is your question yep yeah i'm not understanding how we can dictate that to a private
land owner so I think what we'll do is ask the question um I don't know if they'll have a Q&A but I think regardless we need to answer that question because my guess is we're not the only ones that are going to have that question and if we don't you're you're thinking we Okay
okay did the grant say we had to have a component of that of of affordable yes okay so it says you must either affordable housing workforce housing or
both correct so have some aspect of one of those two components but it may also contain a mix of of um market rate housing okay and can we get um and not necessarily that we have to do right on the spot here but maybe for the next
time we discuss this can we get definitions of what what is affordable housing what is work housing there is a definition here but we need to attach dollar amount okay so well there is a definition and that's why I said we can attach the sheet that the state uses for each area
which is Sherburn County in general restricted housing restricted correct like who restricts it that's it's based on the number so it's I I see what you're saying but that's I think that's the point we don't know how you tie somebody else so if it's a publicly
owned city lot you could tie it into the developers agreement or something like that i think in this case and I think we discussed this actually now that I'm recalling this about how you tie a developer to this does HUD got to come in here and do this then well I think that's we got to have that question
answered because that is a good point how do you tie somebody to it but the HUD when you're talking about what they're calculating based on it's the state the state has a chart that they base all of the AMIs on is this geared toward city owned
property is it geared towards not necessarily public infrastructure really it doesn't say it's public owned can a developer apply for this grant nope has to be a government agency
okay so 80% of the area median income and I think what 96,000 I think is our current number 80 something thousand I think we'd have to pull the was the 2020 number and then I think they've estimated it now in 96 is that the number everybody and it's based it's
it's house number of people in your household there's a chart that works it up m so if we say 80% it says whichever is greater as well of yes we'd be bigger than the state we know that um so let's let's just say
100,000 just for the sake of round round numbers so housing restricted we don't know who's restricting it somebody's restricting it to 80% we'll just call it 80,000 or 115% of
the for ownership housing Yeah and I see Rick I think this is the thing i see what you're saying about the tying somebody if we don't own the property to something how does that that mechanics work he sees this project over here he goes I'd rather do that yep he
know he can't do it right is this something you have to have a an agreement a development agreement with somebody before you do this you'd have to have an agreement with Minnesota Housing with any of their grants they always Yeah but how about with the develop whoever's going to do the developing do you have to have an
agreement with them it would make sense to Well I think that's part of the question though it does it's not necessarily 100% clear how that works with somebody else that's not the city i look at it if we did this if I was a different land owner I think I would be
scared that hey this just happened and I'm just wondering where the land owner becomes part of the conversation because Mhm a lot of other people i mean a land owner can go "Hey look what just happened to me the city did this and now it limits this." Yep yeah i I think we
need them land owners involved in this at least a discussion so I I think we would have to have some kind of agreement with them before we even proceed even if you have the land owners at the table i don't
I mean when you get in this it's when you're saying a cap at 80% sure who's I mean that it's not going to be us we're not going to be the ones capping it's probably going to be you know MDH or somebody is somebody's going to have to do this it's going to be some type of a
program and I just I don't I don't The other thing the other thing to remember it's not all of the units no but it is some of it's going to be some right and a typical if you did a a housing tiff district is 20% of the union units are
are income restricted they're not uh they're not um wealth constricted so a lot of people have a lot of money in the bank but all they have is social security they qualify yeah so there is I I think we have to find out and I I I
suspect that the point how you would point out the more you have available in your development um geared toward workforce or affordable housing the higher you're going to point out but if we can reach uh a comfort level of us and the property owner says "Well let's take our shot at a
relatively low number and see what uh see what it looks like." And we can approach Marty about that i mean he's been That property is for sale yeah it's for sale and he's offered I mean the city a pretty good price on it but it's been
for sale for quite some time i know this is one reason why because it's cost a Well I think with Marty,000 a lot for infrastructure yeah i think it's also though with Marty than the talks with him it's he's out of the game anymore he's not really in the development game
he doesn't want to hold him anymore and that's gets us into that you know kind of with the 212 i mean we weren't we you know holding land is not our game we're a service provider i mean but you know the 212 was a an excellent thing because it was either that or we're
going to be a solar host you know i mean that or a neighbor to a solar farm in our growth area so I mean that it made sense there and maybe it makes sense here too to buy it from Ari i don't know but I just I don't I'm just I'm always I know TIFF for instance has the minimum
20 but every TIFF project we've seen and everyone I've looked at is way more than 20 because it's a guaranteed paycheck i mean it's it's a minimum of 20 but they they're always a lot more on on the affordable housing part of it
so there's just don't want to do something we're going to regret later oh no no it's fair and we we agree this is why we wanted to have this in the exact session is make sure we're all on the same page i think from a standpoint of how do you tie it to somebody else is the big question to be honest that's that's where the rubber meets the road
in this um and if you are how does that work out over time part of the reason that we looked at this grant as an opportunity wasn't to say hey it's free money it's more as the city we're going to have to be involved somehow in helping these developments
move that that's that's kind of the thing that council's going to have to say at what level are you willing to participate in moving housing along not at 100,000 a lot yeah it's a lot of money
so I think that's and that's why we wanted to bring the numbers is because it gives you some gauge of you know the two and I could touch on all of the other numbers that we have is you work out to 112th a lift station's needed to put in 112th you have to get a force main from that lift station back to 67
you also then have to get up on 35th to serve lots that are up in there it's a lot of money that you're starting to outlay but if we want housing we're going to have to at least do something now whether it's through a grant or whether it's through the city's own
piece it something's going to have to be done cuz I I just based on the conversations we're just not seeing we're seeing developers ask but they're always going to want TIF i mean that's that's just the And you're competing against this you're competing against
many other cities at this point too because a lot of them are offering that kind of stuff or they have other amenities and that's that's kind of the struggle I think is at what level yeah I would I don't I I would be I
would be okay um so we have all the facts if you want to gather you know so we're not speculating anything we have the facts in front of us um I'm I'm just going to say right now even if if these facts come back and they're anywhere close to what we've talked about here I
would not be in favor of putting it in but yes let's let's have all the facts in front of us and have a discussion well and I think if I mean if that's the answer we'd rather know now than later we don't want to get down the road on something to your point that we're going to regret it was just opportunity if you're going to participate in something like that it does serve some public
benefit yeah my main concern is that we'd be on the hook down the road for something sure you know I look if we're gonna I think it could styy future development if we're tying the hands of people with
with their land that that just Well that's why I said we need to have an agreement with them beforehand before we to just go in and arbitrarily say this is what it's going to be they they might not want to do that or you own the land that it's going on
which we don't but I'm not too excited about buying more land either well it sounds like to me I don't It's a start of a good conversation we need to bring some things back we'll talk about it i I think there's going to be more conversations we put We didn't get through all the numbers that we have
here um there's a number of them as you go down this is just for your info this looks at the whole 212 and what it would take to serve it um there's a number of and this is really for all of these infrastructure costs you're looking at a huge amount of
dollars to get that 212 developed so the question is how long do you want to sit on it versus So it sounds like we need to bring some more stuff back which we'll do um we'll attend I think the 23rd and 30th are the two dates that we'll attend
so that was of May or April april april yeah it's April so then we can bring back more at May 3rd meeting if that's fair and then we can let you know on have you make a further decision from that point yep
yeah it's not it's not gotten cheaper to develop it's just gotten more expensive chris how much leech it can you take 10,000 trucks a day yeah going to start buying food then okay well thank you hey appreciate it
this is what we wanted to have so thank you very much we'll bring back stuff you want me to pull that up oh we got another item we have another item it's a covert item oh this
1.5 um just trying to get this point of reference short Avenue Second Street Shell Station oh there we go thank you so
with what Grant is is doing um or proposing to do uh we had a conversation so we we met with with Grant um engineering and and the county as well so the county is going to repave even though it's not a project i'm
trying to figure out their terminology they have no intention to do anything with Sherburn well but we're going to repave it so it's like So their plan to repave that is in 2028 we don't know if that's real sometimes they move those around a little bit i don't think it move closer it'll move away but the question is is is Grant's trying to
remodel this thing he's trying to get very aggressive with this in this fall is is what his timeline was okay so the question is right now you've got about if you look at that whole property in its totality you've got a about 300
degrees of access to that whole block which we're trying to eliminate that right and as we're meeting with Grant one of the things that we're looking at if you look at Second Street I can point it out here we have crosswalk that comes across Second Street right now and it
fills people into a parking lot yep so there's nothing there so at a minimum from a city perspective what we we would propose and we're trying to get your your judgment on this um to participate in putting a sidewalk down here to the
north side of of Bank Street the county would allow us to put a crosswalk here because if you see Bank Street it's one of the most heavily traveled both pedestrian and cars in our community people cross there a lot mhm yes and so
what we're trying to do is like this is public safety can we get a sixoot sidewalk on this portion so it's no longer the parking lot and then we can get it across here but we're trying to make it palatable for Grant to do this thing without burdening him with more additional cost the other thing that came up is the
backside curb right now there's two open curbs cuts about here otherwise there is a little bit of curb in here otherwise it's just rollover curb or trough curb the whole way so he's looking to say the ask was would the city be willing to
participate in the curb cost on the outside he knows all the internal stuff is his for sure the county says well it's yours you're the developer you should pay for this and I'm looking at it from a city perspective to say this has been an eyesore for 30 years right
and we've got somebody that's willing to try and do this thing is the city and can the city participate in this in any way and wanted to get your take on it before we've brought anything to legal or had further discussions on it or put deeper cost into this what's your take
on that well if we're if you want to put a sidewalk and a crosswalk in there that's a safety issue that the reason we're talking about that and I guess to me that justifies participation in that because it is a safety issue yep
and and again we we don't have a safe connection point there right now mhm so which side of Bank Street would it connect to the north side right now it it's we've argued that because we're lining up if you see his entrance it lines up with Bank Street so to cross at
their parking lot and cross there we're also trying to push that crosswalk further north we could put a crosswalk on Bank Street then so you could have two if you go down a Rolling Ridge it's a four-way cross right so if you cross on on Sherburn we're
we're trying to give enough stacking so if somebody's using the crosswalk and I'm flying off Highway 10 I still have a stacking distance there so So we're trying to be respectful of that and then if we cross them on Bank if we needed to to get them to the south side of Bank Street where a lot of those businesses
are at and you could have choices to to go um we didn't want to get carried away this was just kind of you know starting to put the thought process together and what it could look like but we could also Grant would stop short of the the the north side of his entrance that's
where the sidewalk would end right there i think is when we talked about it he would propose to stop at a little short of that so he wouldn't bring people to that intersection he would actually put them out here someplace where he would put a ped ramp here to bring them closer to his store and then we would we'd go
here so we would just have green space right on the edge there whether people would use that or not we again these are just rude and crude rice tried to just look up some stuff based on somebody else's drawings so we've not put a whole lot of time into that we just want to kind of get a flavor of where that's at
and we're just doing our our responsibility for Grant to say we'll take the ask it's not our decision to make but we'll get gauge on what what's going on um you I think have all had experience with Grant he's he's a very responsible business owner and wants to do whatever he can the fact of the
matter is and the county agrees with this if we don't put a streetside curb on there that grass is never going to grow and people are going to cut those corners and and keep rounding it so if we don't do a high-rise curb back on that side of it I think it kind of defeats the purpose you see what we we see at the grocery store down on First
Street Furniture World all of those those places so if we could do something now I think now is the time to do it unfortunately when we did that section of First Street the Gilliards told us you know we have no intention to sell this this is the the only place that we own that makes money for us we plan to
keep this thing two years later it's not theirs anymore and you know again nobody can predict the future but it's unfortunate that we we didn't have the timing better for our project we we could have done some things differently here but yeah the only thing they wanted is they wanted to make sure they had access from Sherburn was the big their
big uh sticking point which we obliged but so the ask from the city then is that we financially participate in some of the high-rise curb south of his entrance there he would look I I I think to to Mike's
point too there's justification for that sidewalk and looking at that curb it makes a lot of sense because that there's a safety component there and we can try and control pedestrian movement in conjunction with Bank Street i you know I I would take it to any citizen to to argue what we're trying to do there
um basically from the south side of his entrance as it relates to Bank Street and all the way around to First Street to his entrance off of First Street he's looking to say what's that participation total we could be talking upwards you know $40 or $50,000 for the total of of
the project ask so I don't know again from a legal standpoint we we've not even brought it to them to see legally what we could or could not do should we participate in this is is it a you know I'm I usually look for other funding sources not willing to spend our our CIP
money on on other projects but this makes a lot of sense and well anytime you're doing something for safety reasons it's opens up a lot more doors than it aesthetic reasons too and it's traffic movement i mean I there's a lot of things you're going to add some green space on the south corner there um this
I think it could really um be a gateway into your community there's a lot of people that come off ten on onto Sherburn well that's such a messy and you start seeing this stuff i mean it's it could really help the the whole perception of what Becker looks like coming in too i like the crosswalk over
to Bank i came into town yesterday as kids were Oh yeah walking from school to go get something to eat and go to driver's training and I saw kids crossing there everywhere
so it's like real life frogger yeah like when they have So let's let's put uh maybe look at from a little bit of a different angle um your quick trip or your whatever what's essay called now whatever excuse me
um you're you're a city taxpayer you're paying taxes in and um your tax dollars would be going to put this in front of another project I guess do we consider this a enhancement for this property or would we consider this
something more citywide where you could justify that your tax dollars will be going for something more citywide as opposed to building up your competition's property i don't know as if that's doing anything special for for them per per personally I would say
safety on the sidewalk the the boundary curb is really about your traffic and and controlling your traffic and keeping that intersection and and and traffic flowing around there would would be my take on it we're not doing anything on the inside of his property i'm more asking the question i'm not I'm
just trying to give you you know how I would how I would speak to that question look at it from the point of view the crosswalk allows a safe way for people to get across the road to get to Quick Trip and Speedway and it and it cleans up our maintenance side of it it gives us boundaries on our maintenance what
defines a roadway exactly i hate it because there is no roadway right now no mhm i mean it's marked right but people use the markings i'm not always good at that not going to lie but through the parking lot so I have a question how
does this tie into and I know it expands it but how does it tie into First Street like Becky in front of your business who owns the sidewalks there city they do but they try to tell me i have Let me grab this for you oh look
at the city owns it pick this up next time well the city owns some of them but I think the city doesn't own other ones that's correct is it like fair follow city not city city not city if you look down uh across the the way for the subway and some of that is the city owns
the parking lot really yeah that's right because uh the parking lot we own like Yeah there's like a big uh line of sight right and so Hernandez drew the line if you Rebecca's has on street parking that's that's ours their sidewalk is theirs mhm
then it bumps back out and sidewalks our I mean it's it's a mess you're a baseball fan complicated i got you all right that makes it very complicated for snore removal too oh yes yes it does that all goes back to And that's why we're trying to work with them and Max's Pub as far
as how that's going to go and where the sidewalk ends you know and how do we get people from there to you know old Pine Street right you know to get them back to Second Street you know and and Grant obviously you want foot traffic here right you know so you you want people using that that establishment so we're
just trying to look at this to say can can we partner with a business that that helps keep movement in its lanes both vehicles and pedestrians and and I I I think there's an a component that you could look at this and say you know this makes sense for us to keep people where
we want people which is our public roadways right well no and I agree i mean that the only reason I brought that other piece up is because if it if it's geared at safety and walkability can we look at that as an entire plan to know how that works you know what I mean you
want me to touch on that yes he comes up with the fancy plans we just executes back to the first street corridor plan that was done in 2020 2012 2020 dude you didn't know it was 50,000 years or whatever in the future did you
2012 do not put that on record i know it is but so we've talked about that it's one of the things that we're we want to work on more it's a long legal thing to work up front but this does set the tone for at least this portion and then working
upwards northwest as you kind of go up the corridor because the plan in the past in the highway 10 plan it's it calls for a pretty arduous amount of rightway to accomplish a number of things so we're looking at how do we shrink maybe that
plan down but still accomplish some beautifification things things like that working with public works cuz there are some places I think it was I want to say it was probably 80 to 100 ft does that sound right yeah which is goes into some people's buildings like it's just substantial now years ago that was one
of the reasons that at the time that corner lot on Hancock and First Street was torn down mhm we bought it yeah city bought it tore it down as part of that plan but again are you going to do that all the way down the corridor especially where some of the buildings like
Rebecca's for example goes right up to the sidewalk so the sidewalk edge really can't move a whole lot and that building now in the future could somebody do something sure but is there something you can do that's a maintain some semblance of the rideway you can still do beautifification
without having to widen that entire thing because while there's some good goals in that first street corridor plan the the issue again was there was a lot of things that were just kind of shoved in as yeah this would be awesome and it look great but to do it would take just beautify something it's like it's
just a long drawn out thing so working with Phil it's been something we talked about a while ago but we this is something that's on our list to work through as we work up the corridor so So yeah what I'm hearing is this could be the first step in a comprehensive look at pedestrian safety correct which to me
makes perfect sense yeah and then the trigger would be when that business chooses to change hands or redevelop or something that's when you pull the trigger back to that plan so that plan could sit there dormant for a while but you do have a master plan that um Coran
sold this building you know if if Elims bought the other side of it and said "We don't want this anymore we want to build a twotory bada," then the city can come in and say "Hey perfect let's clean up this lot let's clean up the entrance or whatever but you execute based on that that corridor plan at that time well we
kind of did it with Beck's Pub when we found out Yes the ownership issue there yep so now you're working with two willing participants that can come in there and say "Hey wait a second we can take two things and and and make it better let's let's strike while the iron's hot right now." But if we have that longer corridor plan then we take
any opportunity as it presents itself to us we're not going to come in there to your point and say "Okay let's invest you know $100,000 in Lakes Gas." Nope but if they sell and somebody's interested now we have an opportunity what does that look like less grasp but here's what our concept plans look like and how can we partner with you on it so
we're going to redo that yeah and not that I want to dive into do another plan but I think that's one that on a strong scale not Yep i think that makes sense it's comprehensive so I I don't have an issue
participating with you got to start somewhere so if if you guys are comfortable with that we'll internalize it a little bit more see what the next directions are and and probably work with with our folks to take some of those plans and truly get a a concept drawing on there that that works for everybody and for that movement and then
try and put some construction numbers to it and just you know see what we're looking at so if this we we I mean just earlier tonight we had our we talked about having our street crews in town here here i mean is this something we try and get them to do a little alternative bid on or I'm I'm not sure the timing of that we wouldn't want to
you know put our outside curb in long before they're ready to roll if he's saying he's coming in in August to start tearing stuff down and our guys could be gone I don't know what the timing is we wouldn't say no or yes to it but just to see what that timing would look like or do you do it next year you can always wrap it with another project yeah I'd
say more than likely next year okay and if you could just go down First Street a little bit and take some curbage out that'd be great gee do you have a building in mind um you know we could do that uh but first I'd like to talk about selling a parking
lot uh at least the snow removal rights on it right you could keep the snow removal rights but yeah sure so we're we'll take that and start you know noodling on that to see what it would look like and obviously nothing no decisions are going to be made just make sure the legalities
of it what we could do and then give you a better concept of what it would look like and some rough dollars to it so would they would resto we wouldn't do anything to their we're not proposing to do anything with the size of their lot or anything it would just be the city participating in all all of their inner boundaries they've already had set we wouldn't touch any of those inner boundaries we would just make the outer
curb line work with what the traffic movement would look like and to clean up our streets so to speak and we're treating in this case we're treating Sherbet Avenue as our street because the county really isn't going to participate they don't do a lot with with the the curb and gutter when they look at it with us but they would be fully
supportive of us what we would look to do is to say can we do if if we come in there with a new curb line can we get a break on the the um the pavement reestablishment if you're going to do this over in two years do we really have to tear this thing out patch it this way
then mill it out and you know do their their normal patch if you're going to replace this in two years can we get by with something that's adequate and safe right now but more cost-effective and and knowing it's going to be redone so so we're gonna make sherburn gravel for
two oh god just kidding come on oh boy it's your fault no you're getting emails not fun that'll slow traffic down that was m MC colinger ci.becker.mn us yeah i'm just going to
forward mine over to you all right round table nothing for me reggie nothing no i don't think so rick i don't think so i'll just I'll be gone at the next meeting
well the post office has gone dark they're not emailing me back now sorry it's not funny getting ignored um so you're just like everybody else just like everybody else you played nice for a month or two but so I have no update
on that anything else from anybody i won't be here on the May 20th meeting have a conference at Ripley which means I won't be back for budget and finance on the 22nd either so we can talk about that this month you're on the
six Rick right yes okay i won't be able to fill in for her in case you're wondering yeah you got the most experience i mean all right well is there anything else
not entertain a motion to adjurnn that's Rick with a non-verbal motion mike with the second all in favor i anybody opposed all right executive session adjourned at 6:51 have a great
night coming to my Angel Hernandez reference there i have the best one [Music]