of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Thank you everybody for being here tonight. First agenda item is the
minutes from the April 15th regular council meeting. Seems like that was forever ago. Make a motion to approve them as presented. I'll second. We have a motion by Robin, second by Becky to approve the
regular council meeting minutes from April 15th. Any discussion? Hearing none. All in favor, please state I. I. Anyone oppose? State no. Those minutes are carried and passed. How about the minutes from the executive session?
Make a motion to approve those as well. I'll second. Also, another motion by Robin, seconded by Becky to approve the executive session minutes. Any discussion? Hearing none. All in favor, please state I. I. Anyone oppose, state known. And those minutes are passed. Any
changes to the agenda? I think under 8B, Mr. Kudson's going to cover the Pleasant Valley Park equipment. I don't think there's any other changes. Is that correct? That's a little confidence.
It's a long story. We'll have time for that another day. There's no other changes. I would entertain a motion to approve the agenda as amended. I'll make a motion we approve the agenda as presented and amended. Second. Motion by Mike, second
by Robin. Is there any discussion on the agenda? Not. All in favor, please state I. I. Anyone oppose? State no. The agenda is approved. Guests and open forum. We have the audit presentation. Justin
Nielson and Mr. Evanstein. Thank you, Mayor Council. Mark Evans, finance director at the city here. Uh we have Justin Nilson with with Abdo to present our 2024 audit results. So, wrapped up the audit, uh completed the report, finalized that. So Justin will walk
through uh the results of the audit and then I'll close it up and uh go from there. So thank you. Great. Good evening, mayor and council. Thank you for having me at your meeting this evening. Um I'd like to just start by again just saying a quick thank you to
you as the council for having us as your audit firm. Um I also like to just say a quick thank you to everybody on staff, mainly the finance department for all their help as part of the process. We couldn't have done it without their help, too. So thank you. All right, just a brief intro of my presentation. I will go over the audit results, why we're hired, and go over
the auditor's opinion and any findings. I'll then go over the general fund results as well as the other governmental results or other governmental fund results and enterprise fund results at the end. All right, so the audit results for 2024, we did issue a clean unmodified opinion, which is the opinion that the
city is looking for. Uh we arrived at that opinion by testing a number of different transactions around paying the bills of paying employees looking at utility billing transactions, property taxes, uh what the council gets to make decisions etc. So with that we have no internal control related findings that
we are presenting this evening as part of our audits overall clean uh internal control related financial statement audit for the year. The second thing we are required to do as part of our audit is test state statutes and compliance with those statutes. Uh so the office of the state auditor does put guides on their website specific that we are
required to test uh for cities. Um again a couple examples of those items would be timely payment of bills as well as any lack of conflicts of interest with anybody in the city or the city council. Uh so again those are some examples. There's other ones that we test as well but no instances of non-compliance uh
that we uncovered as part of our audit uh for the year. So overall a clean audit. So getting into the results uh what we consider this chart here is general fund reserves as compared to budget. Again we see three lines the unrestricted fund balance the budget which is the orange line on top and the
city's fund balance policy at 40 uh which changed to 60% in 2023. So again this is really just a level look at again what those percentages are as compared to the budget. Um again we offset it by one year looking at the reserves for the
future year. Again, one thing to point out here, um, again, there is a bit a jump in the budget from about 5.9 up to 7.4 million that we will go over in a little bit, but the community center will be, um, into the general fund in the future, and that is, uh, some of the reason or a big part of the reason that
that did jump. Again, overall, the fund balance has been in the 60 to 66% range um, in comparison to that 60% policy. So, overall, really good results um, and steady increase in the right direction for the general fund. So looking at the general fund budget to
actual, this one will just focus on 2024. Again, the city did issue or approve a final budget to of a a balanced budget. Again, no increase one way or the other. So again, actual results did come in with the general fund increasing close to 660,000. So I
think overall really good uh budget management. Again, revenues and expenditures both uh revenues over budget, expenditures under budget uh contributing to that. So overall a really good year. Again, there was a small transfer out that wasn't budgeted that related to the kind of the closure of the community center into the general
fund that we'll go over in a minute. Next slide is moreformational as well. Just looking at kind of a bar chart of the revenues and expenditures in the general fund. Again, what we would do is really just use this as information. Look for anything that jumps out as a big outlier. Again, we'll start with the left side looking at the
general fund revenues. I think the only thing I would point out here again just in a graphical format just how much the taxes does make up the revenues of the general fund. Um again in comparison with everything else on the right would be the expenditures. Again this really is just a three-year comparison of the
of how the expenditures are broken out. Again I think nothing too significant to point out here. Um justformational um and just how things are broken out. Next type of fund would be the special revenue funds at the city. Again, the city does have five of them.
Again, one major fund which would be the golf course. I already mentioned the community center which did have an ending fund balance of zero which was closed as well as some others. Um again, I think the only thing that I will point out since I am going to go over a slide on the golf course in the community center in a second. Um is that most of
these funds um really are restricted for future use of the fund. There's a small amount that is committed, but I think just something to be aware of that the majority of these are restricted uh for use in the future. All right, so the uh golf course is the next one. Again, we present the
same thing again as we did in the general fund, just looking at kind of a little bit of detail on the budget to actual. So golf course did have a final approved budget uh to increase fund balance close to 75,000. Again, actual results were a little bit more favorable. fund balance
did increase close to 130,000. So I think overall when we look at the ending result I think the year was really strong. One thing I'm going to point out just real quick is as part of a Gazsby standard again there was a capital outlay balance kind of right in the middle of about 585,000 which was offset by lease
proceeds of 585,000. So that does contribute to a little bit of what you're seeing for the expenditure variance. Um again uh expenditures do look a little bit over budget but again that was offset with that accounting related entry and the other financing um sources of lease proceeds. So to go back
up to the top again looking at the revenues I think charges for services and the revenues had a really positive year again with um you know overall charges um in excess of budget close to 200,000. So I think again looking at that um in combination again back to what I already mentioned if you take out
the capital outlay again expenditures were also a little bit over budget closer to about 155,000 when you pull out that accounting entry which kind of gets us uh to again the positive 130,000 at the end of the year. So overall a good year for the golf course in comparison with
budget. Next would be the community center budget taxual. Again, this one uh did have a final budget approval of a net change of zero in fund balance. Again, nothing too significant to point out budget to actual wise with the community center. Again, everything was kind of more in line there. Um and
again, I think uh the expenditures were a little bit over budget, which did um kind of cause a little bit of a transfer again from the general fund just to kind of clean this up. And again, as I mentioned, this fund will be um presented as a department in the general fund in the future. All right. All right, the next
type of funds would be the capital project funds. Again, a lot of activity and bigger balances here and the capital project funds. Um, again, uh, the two main ones, uh, I guess there's three main ones. Again, the the revolving capital fund, which does purchase equipment and other things, um, during the year, the city hall building
improvements, which we all witnessed walking in here. Again, there's about 3.5 million remaining um, in that fund to be spent at the end of 2024. and the trunk facilities fund which did increase a little bit over a million or excuse me $8 million with some big special
assessments that were received. Um again so a big increase overall in the capital project fund balances. Again similarly we do point out that a majority of these resources are actually assigned uh or just to be used on the assigned uh capital related uh nature of the fund in
the future. Next would be the debt service funds. I believe this is the last uh governmental uh fund that we do go over. This is the two debt service uh governmental bonds that are non-utilities that I'll go over. So again, we do just point out here just looking at some of the descriptions,
looking at the cash balances, the total remaining liability and just a chart there to show that. So again, moreformational here, we do see when we look at the chart, bond is going to be dropping off at the end of 2032. Um and one thing I like to point out too is the the total cash balance is close to a
million. You know the remaining liability is close to 15 million. That is uh likely to be used uh with future property taxes is which kind of bridges the gap and what that uh current balance is and what the future balance is. All right. So switching gears a
little bit. We'll do the um the enterprise funds. We'll start with the water fund. And I'm just going to give a quick tutorial on the charts. The top chart is what we call a cash flow from operations chart comparing operating receipts and property taxes to operating costs and debt payments. Um the second
chart is the cash balance chart uh where we look at unrestricted uh restricted for future debt as well as the city's internal target balance. Um so again I think if we look back to the top chart again looking at the receipts exceeding the operating costs and debt payments I
think indicates a good uh you know a good enterprise fund where receipts are again exceeding that rates are sufficient to cover those costs which I think is positive. Um and again as we go to the second chart I think we can also see that that's contributing to you know a good trend in the right direction for the water uh the water fund there with
cash continuing to increase here every year for future need. The next would be the sewer fund. Again, in this one, we have a little bit more um or a different an additional bar on there with the LPI reimbursements that do go to pay some of the debt in
the sewer fund. But again, in this one, also looking at the past two years where those operating receipts and other revenues are exceeding those costs. Um so again, I think things if we look to that bottom chart are starting to rebound and things are going back in the right direction with a positive trend
over the last three years. The last slide I have to go over, again, I talk about a number of different funds, fund balances, and other things. We do just like to to put one final chart together just to say what's in the bank. Um, again, I think um we already mentioned some of the things that did
happen with the big special assessment receipt. Um, as well as some unspent money yet for the building project. Um, and is contributing um to a little bit of the increase um year-over-year from uh close to 29 million up to 43 million. And again, we can see how things um just
graphically are spread out, which I think is positive. Again, it's not all segregated in one spot. It's kind of spread amongst all the funds. With that, I reach end of my presentation. Uh does anybody have any questions? Anybody have anything? No.
Looks fantastic. I guess we have no questions. Yeah. Thank you. I appreciate you having me. Good luck with the rest of the year. Thank you very much. I'll just say one more thing to close it up. Just wanted to um kind of reverberate what Justin had mentioned
with staff. Just really appreciate all the efforts that city staff put in. You know, in in the end um finance gets a lot of the accolades, but um all the daily transactions and just the commitment to financial reporting um is uh is really appreciated. Um now that we've wrapped it up, we'll approve uh
there's uh the approval of the reports on the consent agenda. Um so once that's approved, we'll um submit to the state. We have a reporting form. Um just wanted to highlight this will be the third year that we'll submit for the um certificate of achievement and excellence and financial reporting. Um so we have
received that award two years now. Um it's just a higher level of reporting. It doesn't necessarily um speak to our financial health, but is a higher level of reporting. Um, if you're looking for uh statistical information, there's some really good charts in the back of the audit report. Give some good trendier
analysis, really encapsulate what the city um has done over time as well as the transmitt. So, um, for average citizens, get out there. It's on our it'll be posted on our website on the financial page. So, get out, take a look. Any questions, feel free to contact um, finance on that. So with
that, appreciate uh thanks for all the support from council and uh we'll check off the audit report and jump into budgeting here soon. So all right, thank you. Thanks Mark. Thanks to all your staff. Congratulations everybody. That's a great great audit.
All right, moving on to committee reports, fire relief. Oh, I'm sorry. Is there anybody else for open forum that would like to speak tonight? Right. That was just my ESP. I knew
that. That's why I didn't ask. All right. Then we will move on to committee reports. Fire relief association. Mr. Ebensteiner, do you have anything on that? You bet. Relief. We met on the 16th of April. Um just went through the normal treasury report,
looked at the calendar. Um talked a little bit about donations. Um seems that there's some good donations been coming in. Uh they did touch on the paracos analysis. So they were going to work and get that submitted to get some information back there. And they're also working on some of the scholarships. I think they're
going to get the applications out um on that side. And that was about it for the meeting. Okay. Thank you. Uh fireboard, we did meet last month. Uh some highlights. Call volume was up just a bit. Uh we did hire three
more firefighters, so we are full now. So, that's kind of nice to see because a lot of area departments are not um did some uh the department did some community outreach. I know they had a truck at Bill's and G Wills Grand
Reopening. Um some of the firefighters are participating in training and they're doing that a little different this year. They're going to Clear Lake who's hosting some training uh at their fire department. So that's a little more efficient in time and cost for us. And
we're also working on a policy for escorting sports teams because we get asked a lot and sometimes it's there's a lot of people that want escorts for a lot of things and of course we don't always have someone at
the fire hall. So we'll be bringing that and discussing that more in the months ahead just to make sure we're consistent with that. Any questions on fireboard? All right, we'll go to park and wreck.
Park and wreck met last Monday night. We had some discussion about the new park on the east side of the river. Just a little update on that. We talked a little bit about the trail replacement on Brenda and Joseph and spent the majority of our time looking at the Pleasant Valley Park equipment update.
That is on the agenda for tonight. Great. Did you pick a color scheme or I am leaving that to the professionals. All right. Big choices there. All right. And joint
planning. Joint planning met last Tuesday night. Um, there was, excuse me, a preliminary plat application for the Heights edition that was approved and there was an IUP for the Northland Reliability Project for storage area for
the project that they've got going on in the area. That was about it. Great. Any questions for joint planning? Budget and Finance. Budget and Finance met on April 24th. Um, we previewed the audit presentation that we just saw. We talked about the
grant opportunity for the housing infrastructure that we we discussed last meeting. Um reviewed the pastor utilities and the shut off and assessment calendar and reviewed the standard
financials as we always do. All right. Anybody else attend a meeting besides Robin or Apparently not pretty busy. I wasn't I did planning commission. All right. Thanks, Mike. All right. We'll move to that then. Okay. Planning commission. Uh two of the items are on
our agenda 8 uh C and D. And the other thing we discussed was having chickens in town and which we had quite a long discussion on which was brought up at the last previous meeting and make a long story short in the end uh we
decided to take no action on it. Okay. Any questions for planning commission? All right, then we will move on to agenda number eight, board committee and consultant reports. Mr. Kudson is going
to kick us off with the supplemental letter agreement with SE for the 2025 street improvements. Good evening, Mayor and Council. Uh, I've got a little bit of a tick tonight cuz I'm going paperless, the old school guy here. I'm like a tick. I'm using my
computer. Um I see the hive ass. Yeah. Yeah. Uh but in front of you tonight we do have the SLA for our construction uh construction phase services for our street improvement project. Typically uh we don't include these in the preliminary uh because we don't want to
make any assumptions that the project's going to go forward. So, uh, after the fact, what this does is it basically puts a an inspector in on the streets making sure that what, uh, our our plans call out are being executed and we're getting what we're pay for. So, pretty
customary for us. Uh, this project calls out for a budget of, uh, not to exceed $131,762, which is uh, within our 2025 street CIP was factored into the overall uh, project plan. So, we will still be
under budget on the project, but um just looking for a movement on on the resolution uh 2542 uh so we can get this in place. Uh again, for citizens, we'll send out a Q&A um and fact sheet uh after our our uh kickoff because the
project's been approved. The precon is scheduled for next Tuesday and uh work will start around that time frame. we'll stay in touch with our our um freedom days committee to make sure that we don't do any disturbances that would impact any of their uh projects and then we'll really get after it after that.
So, but I can stand for any questions should you have them on this uh SLA. All right. Any questions for Phil on resolution 2542? If not, we'd entertain a motion for resolution for 2542. I'll make a motion we approve resolution 2542 with
uh agreement with for 2025 street improvements. I'll second. Okay, we have a motion by Mike, a second by Becky. Is there any further discussion? Hearing none. All in favor, please state I. I. Anyone opposed, state no. That motion's
carried. Looks like you're up again for some park equipment. A little bit of a pinch hit here. Uh, so I mean we should all feel bad for Josh cuz he's uh down in Minneapolis going to attend the game one of the Timberwolf series tonight. So
um we uh we hope he enjoys it, right? But uh this has been a project that's been going on. Uh Josh has been working with uh Weber uh Recreation for several months to get renderings of this. Uh just a little background uh for the the uh citizens as well. Um, Sourcewell is
basically a state bid uh process we go through. So, anything we we acquire through Sourcewell and Weber Wreck is uh an authorized dealer through them, they're certified through Sourcewell. So, it it satisfies the uh competitive bid process and it really streams
streamlines it for staff because Weber has stepped to the plate and they've been giving us the the best bang for our dollar so to speak on this on the park. So overall in our park CIP, there's $180,000 dedicated to Pleasant Valley Park. Part of that included the the
trail if we needed to do any upgrades on the trail. And we looked we combined both the large and the small structure that are uh at Pleasant Valley right now. The the structures are 22 years old, so they've exceeded their uh their life expectancy. Typically, we plan for about 15 years in the parks. The big
structure in particular uh has some some areas that we're concerned with that don't pass inspection. So it becomes a liability because the standards that we have to hold to are are much higher than your background playground or or even a a church playground or something like that. So uh after all of that work um
they they come up with a a format um some some really cool features. We've looked at what was at Cobinger, what's at Carl Lee. This is similar to Carl Lee, but it's on the other side of town. So it's not really duplicating nearby uh services or amenities. Uh the decision was made to keep the footprint where
it's at. So, it keeps the green space open. Uh, in the future, we may extend that basketball court from half court to full court, but that's just a thought process now. It wouldn't be, it's not in our CIP, but it's just something to think about. And, uh, some of the youth are are getting, uh, more acclimated to
using Pleasant Valley or Carly Johnson, the green space. Uh, we're working with our soccer teams or the lacrosse teams or even the T-ball kids, the the, you know, the really young kids to get out there because there is parking and there is nice available green space. So, uh, with that the small component of the the
park, um, we're going to take it out of the ground and see if we can repurpose it. Um, there it's not as as as bad. And if we can get it to to to muster, we may repurpose it at at a different park. Not not really sure. So, I don't want to make any commitments that it's going to
be uh reused. We've done this uh think Snuffy's Landing. We took some uh expired equipment and put it down there and so far so good. The the folks haven't uh they've used it, but they've not beat it up. So, uh, we may try something like that in a future park as well if it would be in compliance. So,
uh, just for your your information on that. Another thing to point out is is staff is taking the, uh, the swing bank down. We're going to, uh, repowder coat it. The inspections been there once it comes completely out of the ground. We'll take a look at it. If we can repurpose it, that's our intention to
powder coat it, uh, reset it, replace the swing seats if we need to, and put it back uh, in place out there. I think we think we can get the life out of it and it saves us about $10,000 on the budget side of it. So, um definitely something that we we would like to do. So, when it's all said and done, um you
do have the the full layout in the packet. Um Josh and I, we've talked about the colors. Uh Chris and I, Chris, listen and I typically back off and say Josh, you know, you you you make the pick. It's it's really a coin flip. You know, we're kind of going with the
Patriot theme or the Vikings theme. I think Josh is leaning towards Green Bay in in this that's that's the the concern. We don't want to upset the apple cart. So, we're leaning. I'm not a red fan, but I think in the play equipment, they both look good. And I think that's the direction that he's he's leaning if nobody has any
objections to that. So, uh overall, the the um the dollar amount uh on the the uh ask tonight is a number not to exceed $165,000 because that will cover um any of the uh engineered wood fibers we need to put in there as well. We don't have
the exact number on that, but there's more than enough that we're asking for that will cover that and we can make all that work. So, looking for um a movement on resolution 2539 to replace that uh play equipment at Pleasant Valley Park. And these are two separate renderings,
right? Like one's smaller, one's bigger, or is it all together? What you have is the full rendering that's going to be in there. Yeah. You'll see the the aerial footprint of that and it's just showing you the the two different color options. Okay. Gotcha. Great. Do you have an estimated if we
ordered soon, is it going to be this summer, next summer? This summer. Yep. We're trying to push that timeline up. That That's the little bit of the frustration. That's what this we started working on this in in February and trying to get these renderings back in. But the timelines, the good thing is is they've they've come back down. It's
it's not that, you know, hey, you're looking at 6 months to get something. So, there's a good chance that we'll still get this for several months of play yet this year. Great. Uh once the order is placed, if the go-ahad is given tonight, we place that order, we secure the spot, and we'll be able to share a timeline, and we'll work through uh a
park and wreck on that as well. Great. Thanks. Any other questions for Phil on the Pleasant Valley Park Equipment? If not, then we would entertain a motion for resolution 2539. I'll make a motion to adopt resolution
2539, allowing the city to purchase new playground equipment for Pleasant Valley Park. I'll second that. All right, we have a motion by Becky, second by Mike. Is there any further discussion? Hearing none. All in favor, please state I. I. Anyone opposed, state no. That
motion carries. Thank you. Next up, Mr. Peterson has a minor subdivision for the Danielson property. Great. Thank you, Mayor and Council. Um, as you said, it's a minor subdivision or a lot split um, applied for by Joe
Danielson. And so, this proposal would create two lots, the existing one now with the home on it and then one vacant lot that would be good for um, future single family residential use. So, it would be zoned as. Both lots are compliant with R1 zoning district
standards for area width and depth. Um, there's a few figures included in your packet. Figure 1.1 shows you the the lot layout showing the existing home driveway and general layout of the parcel. And then figure 1.2 shows you
that there is some existing utilities. And so that new parcel um would already be set up for service. Public works did uh verify that for us. Um exhibit A also shows a survey showing where the proposed lot split would occur, including the exact uh dimensions of the
lot. And so for some context, these are one of the few original parcels in the really in the city, but especially in the area that aren't yet split. Um, and then this one would be consistent with subdivision pattern in the neighborhood and as well as just city standards. Um,
planning commission, as Mike touched on, did have a public hearing on April 28th for it. Um, they unanimously recommended approval of that via planning commission resolution 25005. Uh so with that staff would just be
looking for a motion in a second to adopt resolution 2534 which would approve the minor subdivision. Any questions for Austin? It's just a simple split. Yeah. I make a motion we approve resolution 2534.
Second. We have a motion by Mike, a second by Robins. Is there any further discussion? Hearing none. All in favor, please state I. I. Anyone oppose? State no. That motion carries. It looks like Austin's up again
with the land use map amendment. Yes. Um, so thank you again. Um, this one is a Hughesby land use map amendment. This one's located at 13150 First Street Southeast, which is next to uh Becker Furniture World. Um the applicant is 38
Properties LLC who's applying on behalf of the owners James and Joel Husby. Um so this request a little bit about it is would be to amend the 2040 future land use map. Um which would change the designation on there from commercial to
highdensity residential. Um and then they would also be looking to support um a future market rate apartment on that parcel um which is 5.51 acres um is what they'd be looking to do on there. Um currently it's zoned as community commercial although it is undeveloped
land. Um some adjacent uses are highdensity residential zoned apartments um that you can see in figure 1.2 to in the brown uh color there. Um as well as the other commercial properties. Um so this this would not be
a zoning change that would follow as part of the city's unified development ordinance that's in the process um which should be hopefully finalizing here in the next month or so. Um and so some figures in your packet are the location
map which is figure 1.1 as well as figure 1.2. two, which shows you the future land use designations in that area. Um, as well as we did attach the applicant narrative as exhibit A. And some things I want to point out that
they stated is that it um, it outlines their plan to build market rate apartments on that parcel. It includes the Viewpoint Consulting Group that they used. Um, they conducted a market study that shows demand for newer rental housing in Becker.
um they felt like mixed use in that that specific parcel would not be viable due to the cost and kind of local rent levels and um they felt like residential only would better support the city goals was their opinion. And so from a staff
perspective um it aligns with the Becker 2040 comprehensive plan. Some of the priorities are to revitalize the first street corridor and expand housing near the services and businesses as well as promote walkable connected neighborhoods
which Cobinger Park is right there as well. So that'd be a good fit. Um so staff our recommendation is that it's compatible with surrounding development and long-term land vision land use vision. Um and planning commission did
hold a public hearing on April 28th. There was no public comments and then they did unanimously recommend approval via PC resolution 256. So with that, staff would be looking for a motion in a second to adopt resolution
2535, which would amend the 2040 future land use map. All right. Any questions for Austin? If not, then we would entertain a motion on resolution 2535. I'll make a motion to adopt
resolution 2535 amending the 2040 comprehensive plan. In the future, land use map is requested. I'll second. All right. We have a motion by Robin, seconded by Mike. Is there any further discussion? Hearing none. All in favor,
please state I. I. Anyone oppose, state no. That motion carries. Thank you, Austin. Thank you. We're on to a 2025 trail replacement project. Mr. Listen. Good evening, Mayor and Council. Uh tonight I have for you
an RCA and resolution for replacing the paved trail. Uh two sections, Brenda Boulevard, so from Edgewood down to Joseph Avenue and then the piece that runs on Joseph Avenue from kind of the dead end all the way down to the culde-sac and then down the hill to the
bridge that goes over to City Park. Uh I did include in the packet three uh quotes that staff received for that work. Uh you did see Susan did give you an updated quote for handsome paving. uh we were trying to get them coordinated with the work they're doing at the golf course. Uh if that would have worked
out, they would want to start tomorrow. We didn't think that was enough lead time to let our citizens know what's going on. So, um we asked them if they had to come back and remobilize, then what the cost would be. So, that cost was also included in the updated quote. Um so, a little background information,
uh those trail sections, the one on Brenda is 27 years old. Uh the piece on Joseph is 22 years old. Uh if you look into some different research, American Public Works Association would say a a pave trail if you do nothing to it would last about 15 to 20 years. Um local road
research board could, you know, you could extend that to possibly 30 years. Uh if you do periodic maintenance throughout the life of the trail, uh we did treat these two trail sections in 2021 with a rejuvenator. Uh so that we we have done a little bit of maintenance
to them, but I know pictures are worth a thousand words. So I did include a couple pictures of our trail in the packet for you guys to look at. Uh some of the issues you can see we have we have some uh transverse cracking fair number of it. So very close together. You can see some of the transverse
cracks are fairly wide, you know, two three inches wide. So it definitely is not very user friendly for kids on scooters and and bikes and those kinds of things. Uh you can see some delaminating where we're losing some of the the surface material. Uh we've lost a lot of fines off of there. So we're seeing the aggregate come through and
then just some some spots on edges where we're seeing kind of odd dips and it's just wearing out over time as it ages. Um with uh that the Hansen was still the even with the remob and coming u they they talked about end of June they would
would look to come back. Uh they were still the low bid of the project. Uh we did discuss this project with the parks and recck committee. Uh the committee did support it to come to council for consideration. Uh we did have money budgeted in our 2025 parks and trail CIP
for this project. Uh that was $70,400. So the Hansen quote did come in under that number. And tonight, what I'm looking for would be a motion and a second to adopt resolution 2537. Uh that would authorize staff to hire pants and paving to do the trail
replacement project as described uh for the quoted price and not to exceed $61,000. So quoted price plus a contingency, which still covers the the mob cost in the updated quote. And with that, I'll stand for any questions.
All right. When did they want to start it? They said they would look at this the last two weeks of June is most likely when they'd be back. Let me get my roller blades ready. There you go. Right. We did also ask them if you would be willing to entertain quotes to uh
residents if they wanted to do a driveway replacement. You're already in the neighborhood. They said they're more than open to that. So, our plan, if you approve it, we would put together a mailer kind of handout so we can get that to the the residents in that neighborhood so they're aware of the work. uh let them know that if you have
sprinklers close to the trail, please mark them, let us know so we can work with Hansen to try to minimize damage. And then if you want to get a quote for if you have a paved driveway you want to replace, well, they're in the neighborhood, so there's your chance. So, sure do.
All right. Any other questions for Chris? Nope. If not, we would entertain a motion on resolution 2537 for the trail replacement. I'll make a motion we approve resolution
2537, the trail replacement. I'll second. Perfect. We have a motion from Mike, a second by Becky. Is there any further discussion? Hearing none. All in favor, please state I. I. Anyone opposed, state no. can get started. Thank you, sir.
Appreciate it. All right. Next up, administrator and staff reports. We have the domestic non-potable system pump and control panel refurbishment, the item everybody has been waiting for on the agenda. Uh so, yes, tonight I have an RCA and a
resolution uh for the domestic non-pod system. Basically, replacing the pumps in the control panel. Uh we did reach out to a couple different people to do to see if they give us a quote on the work. Um I did follow up with with the other individual that said they would bid and never got a bid back. Followed
up a couple of times. Um given some of the uncertainty with tariffs and different things, uh we were told that Grunfost, who is the pump, uh the current pumps we have and we'd replace with they're talking about increases in pricing already. Uh so we I felt it was prudent to move forward now so we don't
see any additional increases. Um, so you can see there's a picture of what the non-pot system is. So just a quick description at this the wastewater facility, we have two non-pot systems. One on the domestic side, one on the industrial side. So basically we have a pump, we have an inlet to our effluent
line either side, and then we have a closed loop that has hydrants on it. So we can use that water to wash down tanks, any kind of process work. For example, on the domestic side, we use non-pot water to provide the wash water for the new screen that we installed.
Um, so it is is important to have this in place. Um, it also allows for that complete separation. So, if you need processed water on a machine, if you're using potable water, then you have to make sure you have proper backflow, that kind of thing. We don't want to contaminate city water with waste water.
So, um, that's another big reason why we have the potable uh, non-pot system in place. Uh just a little background, these were installed in 2008. That's when the domestic facility was built. Uh we have them in the CAP to replace at 15 years. They're 17 years old now. So
we've gotten the full life out of them. Uh the the control panel essentially works except you can't hardly see the screen anymore. So it's tough to, you know, see alarms, you know, do anything within changing set points in the pump, the pumps and those things. So we figured it was a good time to kind of get the whole thing refurbished and back
into good working order. Um, I did not bring this to committee just for timeliness and it's a pretty basic project. It's basically take two pumps out, putting two pumps in and switch out the control panel. So, um, just wanted to bring it forward tonight. Uh, we did budget for this in the 2025 domestic
CIP, uh, wastewater CIP. So, we had 39,000 budgeted for that. Uh, the bid from general repair did come in under that price. And tonight, what I'd be looking for would be a motion and a second to adopt a resolution 2538 authorizing staff to hire general repair service to complete the domestic
non-pot system refurbishment for the quoted price of 34,59502 and not to exceed the budgeted price of 39,000. And with that, I can stand for any questions. Anybody have any questions for Chris on
the non-potable system? If not, then we would entertain a motion for resolution 2538. Make a motion to adopt resolution 2538 authorizing staff to hire general repair service to complete the domestic nonpot system
refurbishment not to exceed 39,000. Second. Have a motion by Robin, a second by Mike. Is there any further discussion? Hearing none. All in favor, please state I. I. Anyone opposed? State no. That's scary. Have fun with that.
Thank you. We will. Just fall into the category of dirty jobs. That is cleaner than All right. Next up, letter B, the police chief candidate discussion. Mr. Laroo. Mayor Cobinger. City Council members. On
the 18th of April, the city council held candidate interviews for the police chief uh position. Following that, um the council directed staff to take the next step with one candidate and send them to a leadership assessment which has been completed. Uh copies of that
leadership assessment were shared with the council uh last week. Uh that assessment did recommend uh for hire and um I just wanted to make sure that there was an opportunity for the council to discuss or ask questions uh before taking uh the next step. And so that's
why we have it on the agenda tonight. Um, so if there's a discussion otherwise you can see our request would be that uh council do make a motion uh to direct staff to extend an offer uh to the police chief condition on completion of a successful psychological exam and
background investigation. All right, staff or uh council have any questions for for Greg on any of that information? No, it looks like we got a Superman on our hands. Okay. What are the council's wishes for
moving forward? Then I'll make a motion to authorize a conditional offer conditioned on the completion of a successful psych exam and background check and and you can say it is to Chris Bloom. Okay. Thank you for saying that.
Yep. I'll second that. Okay. We have a motion by Robin. We have a second by Mike uh to extend the job offer. Is there any further discussion? Hearing none. All in favor of the motion, please state I. I. I.
Anyone opposed state no. The motion's carried. Moving on to the consent agenda. Mr. Larude. Again, Mayor Coer, city council members. Items for approval on tonight's consent agenda include approve the revised hiring and
termination report, approve city hall hours, adopt resolution 25-41 accepting the 2024 annual comprehensive financial report and audit. Adopt resolution 25-36 uh accepting $11,000 donation from
Becker Township for youth sports and wreck activities. Approve the Summit Fire Protection Contract. Adopt resolution 25-40 approving the 2026 budget calendar. Approve partial pay request number one in the amount of $95,000 to St. Cloud refrigeration for
the wastewater treatment facility storage building HVAC system replacement. I'll be happy to answer any questions. All right. Any questions on the consent agenda? If not, we would look for a motion to
approve the consent agenda as presented. I'll make that a motion. Second. Motion by Mike, seconded by Becky. Is there any discussion? Hearing none. All in favor, please state I. I. Anyone opposed? State no. And that motion
carries. Next up is the acceptance of the Oh, wait a minute. That was on the consent agenda. We need to pay the bills. Motion that we pay the bills. I'll second. We have a motion by Robin,
seconded by Becky to pay the bills. Any discussion? Hearing none. All in favor, please state I. I. Anyone opposed, state no. Bills are paid. We do have some anniversary announcements. Uh we have
some part-time seasonal employees. Andrew Kovinger with five years of experience and Cynthia Ldenbach also with five years of experience. And some full-time
employees, Philip Kudson with six years. Make sure I use the proper title there. Already six years. Wow. And uh I know it seems like he's been around forever, doesn't it? Uh Mr. for the rude three years.
Congratulations. Kristen Hines in the police department 7 years and Derek Rhodess at public works four years. Congratulations to all those employees. Fantastic. We appreciate that. It is
public service recognition week, I believe, or something like that. So, thank you to all of our employees who serve us in any public service position. We appreciate that. Um, is there anybody have anything
else to bring up at this point? If not, we would be looking for a motion pursuant to Minnesota statute 13.05 05 subdivision 3A for the purpose of closing the meeting to conduct the
city administrator's performance review. Make that motion. Second. We have a motion by Robin, a second by Becky to close the meeting. Any discussion hearing? None. All in favor, please state I. I. Anyone
opposed? So, we will close the meeting now for the purposes of the city administrator's review. Did you already go through recycling? Yeah, but I can walk that way. H I can walk that way again. I don't even know
where it's at. I assume it's in the where the the office. Yeah. That mail. All right. It is 6:14 p.m. We will call the meeting of May 6, 2025 back to order.
And at this point, I would entertain a motion to adjurnn. I make a motion we adjourn. Second. Motion by Mike, second by Robin. All in favor, please state I. I. Anyone opposed, state no. Meetings adjourned
at 6:15.