e e e we will start the meeting with the Pledge of Allegiance IED aliance to the flag of the United States of America and to the Republic for which it stands one nation
under God indivisible with liberty and justice for all [Music] all right agenda do we have any additions to the agenda or changes to the agenda I don't have any does anybody
else have any so is the uh is the work session and budget at the end is that part of the agenda yes yes so but that will be separate from the meeting correct yes we would adjourn from the meeting we'll adjourn and and then do the work session
yes and then in that that work session there's no motions or action items okay is that is that open to the public too then yes okay all right okay thank you no now if we don't have any changes we do not have to approve the agenda do we or should we do we think so we always
have so um Mr chair just um I would like to pull something from consent is that do you want to do that now just yeah go ahead we can do it now just put that under who do you want to we'll put it under or just at the end and have count County administrator's report I just want to would like to pull the uh number
three the auditor treasure resolution 1B okay for discussion number seven yeah all right are there any more changes to the agenda so I'll entertain a motion to approve the agenda so
moved all right we have a motion Barry second by Erica all in favor signify everybody saying I I opposed all right motion carries minutes from February 18th meeting do we have any corrections
or Mr chair yes page two of three um under number two under recorder salary probably recommend the recommend salary by resolution recommend to set to set salary annually by resolution y make it a little clear then on page um three of
three um on number two Motion in second to approve Personnel request full-time health and stipulating that change in Grant pund will result in the reeval I would say I don't know if re-evaluation would be I would say um
possible elimination of that position rather than reevaluation doesn't I would just instead a re-evaluation possible elimination of that position depending upon the amount of funding lost okay there I'm good I mean it's not sure one or the other but y i i don't
think think the reevaluation H it was okay but it was very clear the eliminate or termination was part of that is that that was it Mr chair I just had one on my comport uh report in correspondence what I talked about uh
two of the following buildings old jail extension Transit and Courthouse just gically that should be the end and then the transit Westlake Drive that's all my that those were my reports yep um so just a period instead of comma
there order semicon whatever you want that's what I had oh my gosh I know was that something else I don't know that a period would be appropriate but well I have a sister that's an English teacher do you want me to call her and get friend call your mother she
might not answer she's kind of she's kind of burnt up I'm sorry motion to approve the do we have a bar motion by Barry for the approve of the minut we have a second a second all in favor signify by saying I I I motion
carries all right consent agenda we we have one item already pulled is there anything else that anybody else would like to pull out of the consent agenda all right do we have a motion to approve the consent agenda minus number
three I'll make a motion to approve do we have a second I'll second all right all in favor signify by saying I I I all right motion carries commissioner open forum is there anybody on the open Forum nobody sign
nobody signed up all right reports and correspondence who would like to go first do you want one of these I don't I can go first I have one did you get one put
a um we had our Eda meeting just a couple things we discussed um we're going to be moving forward with getting some bids for our Maple Avenue Apartments um and using some of our state affordable housing grant money we're looking to do new sightings
windows and decks they're much needed um there's also a possible land proposal outside of Detroit Lakes with Otter Tail County power on a solar easement so we're in the very beginning stages of that using some of the land that the Eda
owns um and then we just also approved the $3,000 for project 412 Jeff seagler collaboration that was originally bought to the board um we approved that and then we also approved for three of our members to go to the Chamber of Commerce
economic Summit on 326 um we had our extension meeting just a couple um statistics we currently have 237 enrolled in 4 that's up three from
2024 um with 25 new members and one thing that Becker County is really really good at is keeping is those reenroll Ms I think we're at like 80% as a county um where the the state is only at 60% so we um we're doing pretty good
there in 4 then we have um just a little update on Master Gardeners we have 26 um Master Gardeners 25 acted active and one emitis I don't know how to to say
that thank you um then they have a horiculture day coming up uh collaboration between clay and Becker County that's Saturday April 5th and it will be in Morehead anything else in extension um no
our regional director is back um back she was on U she was on maternity to leave so we got her back and yeah she introduced herself to our our newest member is here today Sandy Gunderson is our newest member and was in attendance and it was nice to have
her um then I just had fairboard um fairboard we it was approved to bring back the Becker County Fair pageant um however it's not going to be at the Becker County Fair or during the Becker County get during the Becker County Fair they're going to partner with um the
Miss Northwest program and I believe Rachel Rachel Rachel ker is going to run it and I believe they're looking at the end of June or the beginning of July for that yep and then we just discussed the kindal the final projects
for Grants I think that's all I have yep then one other thing too the gymnastics building is going to start they're going to start this spring so one of the big concerns for the fair board is the uh water runoff and and so the city has
agreed to fix that CU there is water runoff on the current from the current gymnastics building and this city has agreed to um what whatever the word is solve that problem mitigate mitigate that was the word I was looking for thank you Barry for giving me that
word uh anybody who else would like to go next I can I can go um uh so on uh the 19th we had an airport meeting Carrie and I attended over with the city um discussed some repaving projects um but
pretty much Steady As She Goes there um the 20th I I went uh I went to a Midwest economic Summit in Fargo uh sponsored by the chamber I just uh and just some takeaways from that that I thought might be appropriate here um The Economist was
Matthew Finn um and he had lots of supporting information for all this all this what I'm want to tell you but the three takeaways are this there's 10,000 Baby Boomers uh retiring daily um so when we talk about uh housing um healthc Care and housing together are going to
be a a huge push um number two takeaway uh we need 2 million workers to replace these bamey Boomer workers uh us birth rates uh can only produce half a million workers at current rates and
that's that shows in our demographics even at the the state level they said it's going down the numbers of people are going down so you either got to replace that with immigrants or you got to replace it with robotics and AI that was the second takeaway um if you expect to keep things uh sustained at the
current levels and the third third thing was just the uncertainty of trump with uh you know with tariffs and how that is going to affect so those are the three takeaways Healthcare uh Robotics and Ai and the current Administration those were the three takeaways of what's going to affect us going going forward um so I
just thought that was interesting um uh on the 24th we had a joint Powers meeting with the city concerning subdivision regulation I think we're going to get somewhere with that I think what uh actually Charlie suggested might might be able to work this is happening in Lake View Township um I'm very aware
of that uh with the extr territorial thing uh with the six Township so but I think I think there's a plan there that we can come up and work something out with um then I went down to AMC I did some testimony training and Barry's probably going to talk about uh the uh
outstate what's it called MRC MC MRC um but the good thing in that meeting I sat in with Barry um but the good thing is that I got the Feeling uh all the townships are pretty or rural townships anyway are united and we're
kind of in the same boat um counties R counties what did I say Town counties and I'm sure the townships are in the same same yeah uh but uh this cost shift and that's what we talked about our Senators and congressmen on the next day
met with utki and cek uh green joy and kudon the cost shifts to the county are are what I thought was everybody was from the counties were really pushing back on um I think with am with MRC too and we went around the table and and Carrie was well I did mention how great
our administrator was that meeting but Dave was and Dave was in attendance there too he didn't say I was great though but it it um really everyone's I mean everyone had the same concerns about the cost shifts to County on Healthcare um it was by far the topic of
every conversation between legislators and and Commissioners and um it if if you're if you're not aware of what's what's being proposed it it is the scariest budget cycle for Commissioners for counties that I have ever seen and
um it and the good news that that that I took I mean it's not good news but at least the recognition from the Democrat and Republican leaders that spoke at the luncheon was this isn't they they distanced themselves from the governor's proposal they said even the Democrat
leader said this is not our budget this is the governor's proposal we did not have input so you could see they were they were saying we we we can't do this this is not a sustainable budget so that was a little glimmer of light I thought
um the one the one I think they're going to probably push to kick down the road is the African-American Act of the poverty act I I truly believe that's going to be just pushed down a little bit and it was surprising that you know and Carrie can probably add and I don't
want to elaborate too much but you know we met with both sides of the aisle and and on the ones that have been approved there was quite a bit of difference of of opinion of opinion on how how much they were going to cost and how you know so you know you leave there with kind of
more questions and you know what what is the cost on a couple of these programs this the safe and sick and the extended leave those are um those were they're very concerning what the cost is and it was it was interesting Senator kopac was
concerned of the safe and um sickly safe and sickly he he said there are questions there there's things that need should be changed in that so that was is that the one that's that's in place already yeah and he said that I can't remember how he put it but he was very open to looking at changing some of the
requirements on that program because there was no what what did he say there's there's no there's no Provisions for emergency workers yeah I mean it there was a lot of things that weren't and he was more supportive of the extended leave because there was I mean and he explained it a little bit
different than I'd heard it in other explanation so there's gray area in there what you know you got this one and this one and and where is that what how is that going to shake out and and uh so there is a lot of con concerns about those two but the the the new stuff is
even worse I mean uh the I can't remember the acronym Medical paid family leave the mafa yeah the Minnesota American Family preservation oh that one disproportionality act yes that one yes that it's my word I get it um
that one yeah I got the first three acronyms down and I might get a fourth and down the road but and I you know we I I think it's a terrible name for it because it's not an African-American bill it's it is a poverty bill and I think was um I think it should that
acronym isn't it it really what it is is it's a way Minnesota has the worst child welfare disproportionality placement rates in the country so the the purpose of it is to address the disproportionality of children in the child welfare system it is a terrible name but that but that is the purpose of
it and I and I think what happened um and I both parties I think say this that it was it was a mistake to not have the financial notes on these bills to know what what and where the costs were going to come from and I think that was the big takeway from them and and I think
they were pushed through with with um the best intentions but the cost is not you can't just do something with without going and looking at what the costs are how that's going to affect and how you can pay for that so that's kind of the biggest takeaway from all of AMC and MRC
um it was 100% united front that I mean Metro and Rural counties this this cannot function of course Metro counties in some of these cases have a lot of the things in place already yeah so that they're not going to be financially impacted like like us
and the and the pilot programs were well funded yeah welled their P but most most counties were saying that we will be adding you know two three staff and vehicles because you have to now go to the homes instead of having it come in so um Denise probably can chime in on
some of the I'm sure you've studied what the cost would be to Becker County if in these programs as presented so maybe maybe when you're when you come up later you can just say this is the these are your concerns of the costs and um but that's the message that we hammered in
and um one one other thing that I know that we we we were at the MRC meeting they were talking about the Department of Corrections mandating um for mental health inmates that deputies would be their supervisory people now this hasn't
happened to larger uh jails and counties but it's it's starting to happen in the smaller ones because like what was it kitsen County uh lady brought that up isn't that correct yes y yeah and and then uh Bill Bill uh what's Bill's last name from Sterns from wadina brought it
up too so I I don't I don't know how much traction it has yet but I Sheriff glander you they said they brought it up at the sheriff's meeting too the the requirement the legislation that would require a um for me for mental health concerns a deputized officer at a 24
hour posted in the jails yeah so soci yeah like a for for mental health reasons that's yeah y but I mean we have a pretty we
have a pretty we up up the nursing program excuse me but we increased ours last year of that program so I think I mean which is good but I think there's a huge difference between a medical nurse and a mental health practitioner right
but but they they can gauge some of that they're better equi to gauge some of that anyway to to send um I'm just looking at some MRC notes and most of it we've touched on um again we've we've
um oh they also mentioned the funding gap for transportation um they said that we would we'd need another 800 890 million fun 890 million a year funding gap for transportation at right now um transportation meaning like highways yes
y highways and bridges and the the big date that we're looking for is March 6 and that's when the new forecast is coming out so all right Mr chair just to finish up so uh uh meeting with the senators and representatives for a new County
official that was very beneficial I thought it was I didn't know what to expect but it was very worthwhile and I guess coming out of that I mean we were all saying the same thing I've heard Barry talk about these cost shifts the last month and I'm like what I'm trying to figure it out for myself but that
pretty much galvanized my thought I mean every county is saying the same thing and and Barry was first of the punch there so good job Barry uh 20 uh the third day we had a transportation infrastructure meeting in the morning uh the funding Gap that was the major point of discussion was the funding Gap once
again um how are these roads going to be funded are they going to shift it to the counties and you know there's great push back on that and I thought AMC uh had already prepped all of the Senators and Congress people for what we're going to everybody was singing the same language I thought um they also talked about
something uh registration tax had went up on vehicles uh they talked about something Road user charges I said you mean toll roads and they said no it's not toll roads it's Road user charges and we had a little discussion on it but I you know I I don't think it's going to
happen it's not going to happen in the near future but they're turning over every Rock to find some other funding mechanism which in the past they've been talking about a user fee and that's kind of like they go off mileage rather than yes you know your vehicle you know so and that that's
a way to recoup some more expenses from electric or hybrid so you know me driving electric or hybrid there's additional tax for electric but um should should electric and hybrids being just paying by should you be paying by the mile now I've always hated that cuz I thought it was too much too it would
be very difficult and and produce a lot of liars out a lot of people but um how do you how what's a fair tax to to tax on people if um I don't know I don't you can argue either side on that one I
I'm Mr chair we we did have long discussion on that and how do you when you cross over to North Dakota Iowa Wisconsin how how do you charge for that so it was yeah it was just it went nowhere in our meeting anyway but it's on the table looks like um okay uh last
meeting was environmental we are going to proceed with the 10 count uh Regional Solid Waste study um the Organics that we talked about the past a month ago that's going to be rolling out in hopefully May or June um we had to we're going to have to do a solid waste permit change uh hopefully it'll be a minor
modification uh just with our shingles and Organics how to process them a major modification would require a a uh engineering report so we hope we can get that through with a minor modification our 2012 Comp uh compactor truck uh we're we're looking to trade that out
for something newer while it's got a little life left in it um and then we talked about an educational program just uh kind of what Sandy did we're we're trying to reinvent how we can how we can get the word out on things that are Ever Changing um Richard did you well that
guy I don't know if you guys have heard this guy inale County he's their Solid Waste he does the solid waste commercials trying to think of what what he calls himself so some he gets your attention when you hear that commercial it's kind of like the garage huh yeah
and he's got yeah he's he's an interesting personality and so we're looking for something like that and maybe we we're talking about at these recycled bin sites maybe a kiosk or something that we could switch out to just educate people
on Recycling and try and get more recycling so and maybe some commercials I think you highlighting a commercial event would be an absolute winner you could be the face yeah cuz you're entertaining too not not as good as the guy from
fromel County but that so that's the idea there that I I know I I think continued education and recycling is is key I mean and I I hate to even speak when s's in the room because I'm going to miss speak on something but um I was just at you know we had a lot of pizzas
at my mother's the other night and and pizza boxes are not recyclable in with food what's that with if they're going in organic but as for cardboard with food contaminants they're not recyclable but as Sandy pointed out if we get Organics
they can go in the in the organic pile but so I I said nope they're not Organics but yesterday I was in my mom's and there was a pizza Po and like so someone didn't hear the message and um but there's lots of things you know that people think oh this can go in here well it shouldn't go in there it's just
garbage and that that's um we need to learn but I think some of the things that that have been put in place like the batteries have been a huge success um and I collect even my little able a and AAA batteries and put in there I don't know if I'm supposed to but um I'd rather put them in there than just the
garbage because they have lithian in too and dispose of them properly and yeah well that's the best place for all of them so so and Mr chair just you know we're trying to replace what Sandy did and bring it to some level of success so I mean Sandy did a great job so uh but
uh yeah we we have 36 of those blue bin recycle set sites in the county and we were we were thinking of a kiosk or something uh to put up there uh to try to get people to recognize what is recyclable what isn't because it's kind of ever changing so um but that's that's
pretty much the end of my my my report uh who who wants to go next um just a um yes uh we a lot of I'm not going to reiterate AMC and MRC because um but a lot of good information there and you and it's nice just to have that hearing
everyone else is has the same concerns and um also I put on everyone's or most of you had a a Leland mental health annual report we had our annual meeting and regular meeting um Lakeland Mental Health was below Budget on their income
and expenses but we had a revenue of I think it was 7% so or so of the of 7% overe expenses which was above we exceeded our goals but we you know wasn't up to the budgeted amount so
it's very solid financially um morehead's obviously up and running and and we're looking at purchasing a a building that we're occupying down in oh drawing blank I have to look but anyway it's a small small out office
that were doing business in in in a county and and got a real favorable purchase price I think it was you know I think it was 400 and some thousand so and we're in there now and um the it was really good really good uh purchase for us or or is going to be so
we're set there and and the next project I'm kind of pushing for is either a remodel or fixing up the Detroit Lakes office cuz um it's really I me see it in that tiny tiny room where you meet and and everything moves to one side cuz it's and then you have no little boxes on the ground on for noise white noise
so that the tra sound doesn't travel so it's it's it's in need of an upgrade and hopefully in the in the that's their next project on the on the horizon but um otherwise um the one concern was the 23% reimbursement from ma that will be it'll
be phased out for some of their some of their clients um so that's another um reduction in income so that was how they're going to work that um had a joint Powers meeting up in Fargo and Joint Powers is with the red River Basin committee um you know that meeting
really is is quarterly right now it's not it's not well attended and we we thought how how we should um probably have one one meeting I mean have the four meetings but one meeting a year where we make appointments and elections for the board the sitting member on the
red Basin committee is we should try to get a better um turnout on that meeting so we're looking at how how to do that and we did have a speaker there Kim Melton she's an employee of the Basin and she works on soil Health um she's the soil Health coordinator and she
works with soil health for farmers and groups and and helps out with any you know possible Grant granting so it was interesting um after that we just reelected uh um Gary and then Steve Jacobson there are there are members on
the commission and for the southern part it was Jenny Mojo and and Ron Staples Ron is on the Bowser board also so have really good representation and have very knowledge ible so that's good um the other the other thing concern was
that um buffer cut um the they said there was $150,000 to be um cut out of the buffer law um so we'll be maybe losing that and I think I'm thinking that might just be transferred straight over to soil and water so they you know
so that cut would be directly affecting the the um I don't the enforcement probably of the buffer law not that we've had to but they they monitor that continuously also um that brings us to AIS I think AIS was another one that's on the
chopping block so and and Carl talked about that before um see what other um I had a couple other committees I think but go ahead Dave if you have my notes now okay Richard do you
have any well I had uh Eda with the ER gu I don't have anything to add to that I had environmental with Phil uh just a couple things we we were shipping our tires to the cities we're now going to probably be shipping them to North Dakota and we're going to save about 70
bucks a ton doing that so that's that is a big deal and then we are overhauling one of our trucks at the right at the landfill and our mechanics not he's helping but we're going to save quite a bit of money we have a a mechanic coming
in in and helping him so that is that we're doing better and better with uh the maintenance and taking care of our trucks out there so other than that uh I don't have anything else to add Barry you have um we Barry and I had a courthouse meeting I was just looking
for that did um I where I put it either anyway we most of the stuff's on the agenda but we did talk about the scanning of documents uh recorder scanning um Planning and Zoning what
else did we do assessor um and we're and we have an issue with with the recorder books have two some of the some of the pages had two documents on them or one document finished and in the middle of the page another one started so the company
decided without consulting us to make two copies of that page so that each document was on a separate page so they charg us for that so we're not okay with that um as far as I know maybe Carrie you can elaborate more on that um well
we had bills in excess of well the last one I think was 57 or 59,000 so it's quite expensive mhm you know what uh uh Mr chair uh I was on at the Ottertail County meeting last month and they had just finished this process they did talk about that two-page thing though so
Carrie maybe you might want to call down and see what they how they rectified their situation so that they also got over uh yes yep well I mentioned it at MRC in my when we yes you did said do not be very careful cuz when you I mean if they're quoting it it's a way to get your foot in the door and then
overcharge when you get that's the way a tactic that that's unprofessional overcharged without communication is the yep and I think and I and I would say that that was the key and we did meet uh department heads and with the owner of
the business so more to come with that Carrie this might be something that we asked the state to look into I mean this this if it's a if they've used that same tactic and they've been told time and time this was not in your this was not explained or quoted I think that's a I
think you could justify that this is a this is a something to look in for the the state to look into okay if they I mean if they've done that to every County they've done and they say oh well that we didn't know this was a concern I mean obviously they're they're doing it
maliciously or Finance for finance amount of money it's significant it's significant yeah quite a bit um I have a couple more so I had fairb with Erica we covered that pretty good AMC legislative conference we covered that really good
um also I have some information on the partnership for health but I'm going to wait until it comes up in the agenda and we'll talk about it there and then I also had a DAC meeting um so we have a new board member on the DAC her name is Christina Marquis m
qis um she does have a development a developmentally I don't know if I'm saying this correctly handicapped child is that correct I don't know I'm going to say I'm I I I tried to figure that out anyway so she has three actually developmentally handicap children and one of them is currently at the
DAC um so she's awesome she is very knowledgeable she's super go-getter she really is concerned and and Advocates and she's going to be really good we're also revising our job descriptions for our management team our management team consists of a day coordinator a
residential coordinator a vrs coordinator and a uh business manager and the uh executive director so we're Revis the things have shifted a little bit and changed um of what we kind of want them to do and how they are doing their job so we're going to make sure we
have that wrote down so it's it's accurate and then um we had to get a new IT company at to the AC which costs not cheap amount of money it was $21,000 we've been they've had they've been hacked three
times in the last two years or a year and a half and the IT company that it we have nothing nothing catastrophic has happened but it's the the IT company we currently have says well we have to charge you more for this we have to charge you and then so
they've gone with another one that'll cover everything and and it's better updated they will store the data better and safer um so I guess you just have to do it sometimes then last thing um we have 53 day clients now which is up from
53 day 53 53 Day Day clients or 53 day clients 53 day clients maybe we 53 53 53 day clients and okay 53 day Clans not 5 three day
Clans yeah residential clients we have 37 and vrs we currently have six clients what vrs does is the vrs coordinator works with that person and and and and agencies to find that person a job and
once that person finds the job then they go to they can they can go to that job and be fine or they can be supervised with a DA with a DAC worker and then they'll go to their job and they'll go there with them so we also have 21 people that are out Community working
and and we're some of some of them are directly supervised some of them are just monitored um but but yeah so all in all we have 117 clients so that's a lot that's up quite a bit from 17 months ago in our executive director took over so
that's great that's it anybody else have anything else for the reports um I just just got this flyer from from AMC and about the Minnesota African-American family preservation and child welfare Discord disproportionately act um I think we
should make copies and and have them available so people can better understand it and contact their legislators and say you know this this is a good goal I think we should work towards this but this is not something that we should put at the expense of counties next year because it's supposed
to start in 2027 okay but I I think if anyone wants to look at this I think Nate if you want this copy I I think it's critical that we understand it and it again I think it had bipartisan support but the cost there was no there was no idea what the cost would be and
and I think for Rural counties it's a much higher cost percentage wise for for individuals than what anyone anticipated so um we need to find the resources to the state has to find resources to make this work because according to Bill
Sterns this will cost a 10% Levy increase just itself and some of these other things they're saying this is a 3 to 5% increase this is a % our own increases are probably going to be you know significant this year too so you stack all those on top of that's what
everyone's talking down there if you start stacking all these things on top of each other it is not in you know it's not a that's a St it's not a level that we can do it at the counties and and and that was the strongest message I've ever
heard totally United at county level so um I think everyone heard it down there but we're in the we're in the worst cycle possible because the predictions we heard that the $780 million surplus that we have is going to be eliminated
when the report comes out March 6 that they feel that there's nothing left to that and then you go at the next bium and there was a five billion billion dollar deficit so um I asked the question can we start laying off state workers that were just hired last year
for the like for the housing and they dumped onetime money in there and it's not sustainable so so that's that reminds me of a point that Family Medical paid medical leave will increase 400 employees to the state yeah there's
a there they they started a new agency within the state and has 400 employees to monitor this one one just one and then there were they increased what was it 68 employees for for low-income housing last year yep um the Cannabis cannabis one should pay
for itself the fees that collect I'm hoping I you would think that it would their stuff figured out but if they're way behind who knows but anyway um and I think I've been preaching this Doom and Gloom for our forecast but it it certainly didn't um disappear for our
meetings it we have hope that it won't be as significant but it's it is still going to be a significant hit from the state no matter what we do so anyway any other uh reports by anybody else all right let's move on move on to
appointments look like we have an Eda appointment would anybody does anybody have any appointments I do not um Mr chair there were two per people and were you did you clarify that one was not the
one was not eligible because it was not from that District the the appointment is for district three and one of the applicants was from District 4 so that person do not they would have to apply for the district four yes correct um is the District 3 person here or that anyone here speaking on that
no so the the the two appointments Mr chair were uh Rachel or not appointments the two people were Rachel Johnson and Sarah Hoffman yes and Sarah Hoffman was the one that was lived in Richard's District district 4 so she's ineligible by where she lived correct so that
leaves one applicant that's the way I understood it Andre is this this has been vacant for a while position code Mr chair Hank ly okay resigned okay because of his health concern I think Phil if this is your District I think you have every right to say you know you
want to examine it further but if you're comfortable today would be a day to appoint but if you want to I mean if you want to look for someone else or see understand it you're I think it's totally reasonable for you to do that if but if you don't have anyone in mind or
Cody no um this is to fulfill terms one term now to yeah um I do not know Rachel Johnson I've just seen what she sent in but um with what Cody said I guess since we
don't have any more applicants I don't have anybody in mind so I would move to uh appoint uh Rachel Johnson to fill out the term of the Eda board in place of Hank bukey second so we have a moot a
motion by Phil second by Barry are is there any discussion okay all in favor signify by saying I I motion carries um Mr chair yeah for future reference like okay Barry so that's District three that's my should I have
been actively going out and looking for someone is that it it was posted it was posted I mean it it's it's kind of your resp if you don't get any applicants it's kind of on you yeah okay I mean so you certainly should should be aware of
people or ask people as you cross them if they're you know if you know someone that's you think be good at something ask if they're interested down the road and okay but but yes if you don't if you you can just leave it up um if you if it's open and it's no one applies um it won't get filled till you find someone
to to put it in so yeah it's it does end up on your and everyone else will help too but I mean it does fall on your shoulders all right let's move on to our County Administrator thank you Mr chair um as a follow-up to the legislative meeting for
those of you that were there when I asked the question of Senator kpek I asked the question with regards to paid family leave and whether or not there was any exemptions allowed for government entities to replace what we have currently in place um for example
for our County as we all know we have um you know Banks of sick leave separate from vacation leave and also floating holidays or personal days as we call them in addition to that we also had put in place a catastrophic leave bank for those that maybe don't have paid leave
so I asked the question it was interesting um I asked the question as we went along to each legislator and I got different answers um surprise um however perhaps what came out of this which was good and I will uh have every
in of following up with Senator cek he did indicate that he would be willing to look at a modification to allow some um either buyback or some replacement of what we currently have not just us but other government entities so I will
follow up with him and he said we were exempt if you qualified he he did say that and then I followed up with AMC to ask the question again and I was told that um there's different definitions of exempt and really what people believe that that means so there's that's what
was so confusing because you go to the one party and you get a sunshi I mean you get a different totally different view of than so I think the intent wasn't even it wasn't clear when it was voted on I'm sure but yeah so I don't know if
um perhaps what he was talking about is a different company to regulate or do something different than what the state I it's it's quite unclear to me but um since I got his ear when we were there I will definitely follow up and make more work for myself but for the betterment
one thing i' like to add to that too there was a difference of opinion if it was funded or not what um we had some we got some information that it was yes it's funded well then we got information that no it's not and sort of funded through payroll tax they're they're
going to tax the business owners more or the organizations more and then also the the there's a CH the the business owners the organization have the option to tax the employees too for half of it
so that's not really funded in my opinion but that's just my opinion because I own a business right and and with that I think really what we heard or what I heard loud and clear is that the cost of this keeps going up um they have a cap on it
but we're nearing the cap of what they believe the cost will be so um so I again I will follow up with that the other when we were done uh with uh meeting with legislators the other message that we were able to I I believe and provide language for was to
reallocate bonding money uh bonding the funding that we had for the Heartland trail from 23 and that was uh from my perspective well received so I will follow up on that and we did have a couple that offered to look at um some modifications to that so that funding then would be available again for the
Heartland Trail here um we I had asked some questions while we were down there and and everything I've heard thus far is that there is no anticipated bills coming forth for any request for land transfers um so we are not hearing that
or we're not expecting anything with regards to that topic and if you've all read the newspaper um with white Earth there was just a article I think by Nathan actually wrote the article too that um some charges were brought with regards to their Tribal Council but nothing formal so when you use charges
and and formalities it doesn't it does not appear at this point that that's going to go forward so but still some chaos going on there so hopefully they will figure that out soon um I also received either on Friday or Monday um a guide for request for
Congressional earmark grants from Senator uh kashar so I'll read through that and see what pertains to us and and what would be helpful and who that might be helpful to and I'll push out that information to whom it needs to go to we're going to say something no oh
okay there's a meeting open house tonight at the city to provide information to the public for the West Lake Drive project U just as a reminder I can't remember if it starts at 4:00 or 5 but that is tonight so if anybody's interested um I will be working with u
Matt from uh Matt Erikson from veteran services to look at how we are going to move forward with serving veterans in our County as he uh his uh last day nears the end here and and so I will have more information for the Council of how we plan to do that his position um
is currently advertised and um I did look through our um applicant stack I think last night we do have a lot of applicants in there which is it's uh it's good so we'll hopefully be able to fill that and I believe our first review of applicants is next week if I recall
the deadline so so that's all I have for my report um oh one last thing I just wanted to clarify um when there was discussion last our last uh meeting with regards to the public health position I think um I did have some follow-up conversation with Janise following that
meeting and she just clarified or wanted the board to be aware that the position that we were all discussing and some I think some questions came up when we started talking about what's mandated and what's not mandated and she did clarify with me after that meeting that um that service was mandated so it was
mandated was mandated by state yes but it's paid for by the state um there's different portions of grants that there's four grants that pay for it um correct me if I'm wrong M the The major portion of it like 48 or 58% of it
is funded by I can't remember the name of the grant but the grant is strong foundations Grant and that that is uh effective until 20 end of 2027 and they're ant and it's anticipated or it
will be renewed but it so that's that's just a little bit on that is there anything else you want to okay that was one of the partnership foral things that I was waiting for so I just I just wanted to bring that since we've been talking about what's what's mandated and what's not mandated so that you are aware of that Phil did you get your list
of mandated and positions no I'll take a copy of that too when you get in yes um the next item I have is this was brought back again before you for further discussion from our last meeting
um and I did include in your packet a copy of the modified uh Personnel policy from I believe when I modified it it was either in 22 or 23 um when I first came into the HR role and that was just more for your reference um so just for
history um when I came into the position um all positions came before the board uh for review and for um in order to fill any whether they would were new positions or budgeted positions we moved away from that up until recently where
if positions um that were currently budgeted and they were filling and they were open due to a resignation or a termination or a um retirement so this was I was asked to again put this back on the agenda for
discussion and um again we moved away from this policy recently with the idea of with budget cuts and such that the board may want to review these more um more in depth at the board level so um
this is up again for whether or not there wants if if the board so chooses to leave as is of how it was decided the last time or to uh revert back to the policy that was in place prior Mr J I think the key is that we clarified that
they can be put out for advertisement immediately but then still come to the through the board so I don't think there's a leg in I don't think it delays the process when you can advertise for it so well I I I'm been thinking a lot
about this and I feel like we made a mistake um by bringing every hire in front of us here we have we're on each committee we have Commissioners on each committee they can be discussed there I do agree Barry if there's no funding if the funding changes we should look at
that if if if something changed with the money we should look at it um otherwise we have people to do these jobs and when it does get delayed everything was delayed before when I came here we had a big problem retaining employees we had
onhappy employees it was a mess and these I believe that this was not the whole reason for that but part of it um I and I I think that we can't just although we're we're we're doing so much
better by retaining employees and and and hiring now I don't want to go backwards from where go back to where we were because that cost money every time we have to retrain somebody it's it's stress on the the people who are who are
working with those people so you know when I look at private business I know bar don't agree with that but when I look at them they're they're not trying to fill a fulltime position with two part-time position they're trying to get somebody good in that position and keep them there and that's that's how
everything runs along smoothly um so with with the stress it's going to cause on our on the people doing it I mean if we start to lose employees again and then we're rehiring then all these people are working overtime to to keep
up with what's going on and so employee retention is I think a big deal and I want to make a motion to to go back to where we were with the exception that um if there's a loss in funding we should look at it we should all talk and we
should the department heads should be aware of what's going on in our state and in our country and if if the if they you know they should be able to look at this and make sure if they need a new employee they can certainly talk to the people on the committee about it there's
a lot of ways to do it other than setting them here in front of the the public and interrogating them I I I think that's the wrong way to do this so I'd like to make a motion to go back the way we were doing it before with the exception if there is a loss in funding
um I know when we looked at some new positions in the attorney's office and in Mary's office they had to go through quite a lengthy process to prove that they needed these employees and I thought that that was a really good way to do it it's not something that I'm
qualified to do but that's how did it and she did the work and and so that's I think there's a process for for all of this and but I don't I don't believe it's my so so Richard you have a motion I'd like to make that Mo so your motion
would be to go back to the way we the policy change we made previously go back to that policy change or back to the way the policy is in our policy manual correct with the exception with the except so so here's the okay so the motion would be we would go back to the
way we had it previously in the Personnel policy with the exception of the funding changes that it be reviewed by the the board is that your motion that's my motion okay so we have a motion do we have a second I'll second it so we have a motion and a second do
by motion by uh Richard second by Erica do we have any further discussion uh Mr chair if I may I I know I was asked by a commissioner Hansen to provide this example too with this hiring just for clarification if I may um for for example if you have a position and we just had this uh scenario if you have
like a um temporary uh seasonal person and you want to move that to a permanent part-time position that then it would also be applicable to bring those positions back to be a new position basically anytime you have a status change within a position as well so I just wanted to
clarify is that is that okay with the motion or and we did we did discuss i y I just wanted to make that clear I think that's like a clarification that that would be considered a new position so it would fall a status change but it's in the budget not for it to be if if
there's a status change it would be a different position so I want to look at new positions also bar are you looking at are you looking at any seasonals as that's in the budget they don't come to board well not if we've been not if they're the regular seasonals that we hire every year to work on our highways
if they're the on if they don't pass committee don't pass committee if they don't pass committee if we're not happy with it we we so so I'm just I'm giving you the example my committees if I say I'm not supporting this to move forward is it dead or do they have the option to come to the board for discussion then it
could work in the reverse too so you want to talk about stress at commit at department heads if I'm on a committee and I say no I do not support this re hiring this seasonal person because we are in difficult times there it's dead that's how that's how
you want it well I think I think what we need to see is having those conversations at the committee level I I I depend on those Commissioners that are at the committee they know those committees better than what I as the board do so if I don't necessarily agree
with that all the time that a Committee Member would know better than anyone else I I don't know that that's true they should you're you know the commissioner on that committee should know better than than somebody who's not sitting on the commission on
that committee having the conversation if you're not because that's where a lot of conversations take place and they're a lot easier discussed at the committee level than they are here in front of us but I do I do think that we need to have
more conversations at the committee level which right as a result of this like I I think that we agree with Richard that we go back to this with the understanding that there needs to be more conversation at the committee level
that when there's a a change change in you know we're we're somebody has resigned and we're back um we're wanting to replace them that they the understanding is that they've gone through all the steps of is this needed
is the funding changing all those steps that we would look at um to to make sure and we have those conversations at the committee level I have a question so in the past Barry and Richard um if someone if a
committee did not approve a hire did that department head have an option to bring it the board or was it not I I don't know I would say that that they still could bring it to board I think they're taking their chances yeah they're probably yeah we just me and
Phil just went through this at environmental um Steve wanted a position we we didn't think that we should hire that position and as I mentioned more than once at at environmental I'm not I don't
want I I I I want to keep our employees if we have to have a new employee then it should go through the process that Mary went through and that the our attorney went through if if it is if it's a seasonal position and we're working on roads you know I guess if if
if the I don't know how you would say that if if you were really against it and it was your committee we stopped it right there uh it never it didn't get any further than our committee because we weren't supporting it and I think that that's a good way to do it if they
want to get up in front of here then I think you could I don't know I you know I just don't want to go through what we're I don't want to go back to where we were I well I Mr chair I I think if you have a committee that's very liberal and have two very liberal people that
aren't they are willing to spend more or willing have different values it certainly is going to be your committee assignments will be I mean there will be departments that want someone on their committee and don't want someone else if I if I'm if I'm scrutinizing every purchase and every every hire even if
it's budgeted I mean it it's different today than it was last year I mean our our forecast is a whole lot different in the next four years than it was two years ago we are looking at significant expend or funding shifts
from the state I mean we're not talking you know a couple hundred, we're talking millions and millions of dollars shifted to to Becker County taxpayers and I think you're not doing a service to your taxpayers if you're not reviewing every per every position today that's going to
cost us tomorrow so I think we should I mean I I see most of these positions are worthy and I don't think there's a lot of need I mean I I look at the administrative assistant position coming up Human Service going to be taxed more I mean we have more things coming down to them so this is a position that I'm
like yeah they're going to I mean we're going to have to have that because we're going to the need is going to be there because we're going to have more employees I think at Human Services and I think she's she's going to have to come and explain those and we're we see it coming but if there's there's positions out there that yeah I
think we can do without I think we can do without this person because of this I think those are the discussions that I would like to have at this board whether it's in your committees or my committees and that's what this does and I think if if things turned around and we back
financially and we're looking at 3 4% Levy increase annually I I think we can go back to business as usual but I think we are in times right now that there is so much uncertainty another set of eyes on hires is is only doing what I think our taxpayers would want us to do that's
my opinion and I and I respect the the other side too so I think it's just a matter of if what the five of us want to do I think it'll be a split vote for sure and and the wishes of the board will prevail and we whoever whichever way this goes I'll support it
so Noe I I I think I have all the same concerns as you do Barry when it comes to to new positions but I think understanding get getting you know maybe we all need a list of those um positions that are mandated and what
those positions are so that we make we're making educated decisions at the um committee level I just think we need to depend on our department heads because they know best what their needs are and what what the requirements of
that position are where that funding is coming from so I think I agree with you that we have conversation I just think we have that conversation at the committee level of and as we're moving forward with budgeting you know for next year you know we we look I think we can
still look at every position the best time the best time time to eliminate a position is when it's vacant I don't if you I mean I think we all agree with that you don't want to have to terminate an employee so when a position comes vacant that's when you really really
look at is this something now if we're going to just rely on department heads they they certainly could come to the board and explain and justify that position just as well as a committee and if you have two board members here supporting that and justifying all those things it helps that department head get
that through because you have two supporting members explaining yes this is why this is why it's an easy process you have two board members up here supporting you and and I don't think I don't think anyone wants to attack our department heads or or supervisors but I do I do
think the scrutiny we're at a time where that's that's needed again um that's and that's your opinion my opinion is that that we the people we put in place to do the jobs do them I'm not I I know that I'm not qualified to sit here and decide
whether they need somebody or not I know that I'd have to I'd have to be a lot more depth than just questioning them I want to put some faith and trust in them make them feel that they're they're important I'm not going to sit in it's micromanaging is what it is to me and
it's not done anywhere else but here this is the only place oh I don't agree with that well if you go I'm going to tell you Barry I talk to business owners I did it last time I even have letters from them I talk to business owners successful business owners with lots of
employees who actually pay the wages these guys pay the wages and I talked to Kenny Foltz last week about micromanaging and how he and like you and like me too I have a hard time keeping my fingers out of stuff
sometimes but a lot of times it's the correct way to do it hire the people get good people keep good people let the process work through these people that's that's the way it's done there and they're not doing it they're doing it to
save money that's the way they're they're doing it and and so I guess that's all I got so I think we we have a motion in a second um or I believe we're done discussing is that can we say that would time to vote okay so we have a motion by uh Richard and a second by
Erica uh all in favor of the motion signified by saying I I oppose same sign I all right motion carried uh motion carries 4 to one Mr chair yes if if it carried I don't think you if it's not a roll call
then you just say car okay okay I mean it's all right sorry that might be the first time I've done that so so if I question that I would I would ask for you know then you just say carried because then you don't have to worry about the numbers there there is
one thing in the current Personnel policy there's a couple grammatical errors yes I those okay good that so I would assume you could just fix those yes I will fix those okay all right next item uh Carrie yes I'm going to ask Cody to
come up in case there's questions this was in your packet uh resolution 1e uh with regards to the childcare Economic Development Grant and acceptance of that Grant the request is for approval of that resolution I don't know if there's
questions I don't have any questions but I'll make a motion to approve one oh second so we have a motion by Erica second by Richard do we have any discussion all Mr chair um can you explain can you explain it first yeah um
EXC so motion and discussion it is it was a motion in a second but isn't discussion supposed to be among the board members or we can bring Cody in to discuss that yep we can I requested him okay all right so this was a result from our application back
in November 2024 for the childcare Economic Development Grant proposal uh through Minnesota the Department of Economic for employment and economic development um we're excited to just be one of the 25 organizations that were awarded this grant that' be through
counties cities nonprofits um throughout the entire State and um about half of the grant money we were approached by an organization in town for the expansion retrofitting of their current facility
to add another um uh space for additional staff members and additional child care slots and then the remaining portion about the other half of it will go to Grants to um childcare providers uh with startup costs licensing costs
assistance for that sort of stuff so um how much 120,000 where does the match come from yeah explain them from the uh private entity that they have that's their matching funds so it's the representation of the entire project
contribution but they're their matching funds are up to $70,000 what they have currently one thing I noticed in the in the contract is it's prevailing wage so are they aware of that y yep yeah there's some triggers in there with the contract depending on the amounts and stuff for
prevailing wages and stuff like that but um it's a reimbursable grant so everything would flow through um to us for approval and then we would submit it to the state for reimbursements and stuff like that so I just want to point out that it was there was prevailing wage in some of
those cases where if if you're not familiar with that you might get stuck with it after the fact if you're private yeah y it's pretty common with most of the state grants um yeah I I had those same two questions so I
know any further discussion okay we have all in favor signify by saying I I I motion carries thanks Cody thanks Cody you all right kri um the next item I have was um
for a discussion for the board there's been some discussion about how we run our meetings and where we can do motions and which AC which items are action which are informational only um I did look at some different um agendas at different counties and different cities
of kind of everyone does it a little bit differently um which is what I was expecting um but I know this last meeting too there was some discussion about a motion um during um your board reports and whether or not that should be appropriate and what's on the agenda and when you should modify the agenda
Etc so I wanted to bring this before you and I know commissioner Hansen has some uh information that you probably want to provide as well uh sorry put you on the spot I more wanted answers about the you know action items I mean we get 160 pages of stuff
to go through I wanted to know you know what are we going to make decisions on and what's just FYI kind of stuff so I mean to help me be better better prepared that was the impetus for like this uh conversation what are action
items and what what what aren't the the the big issue for me was is when are we going to take action like Phil's saying do we are are we going to allow us to take action during our reports or are we just going to allow us to take action
during items that are on the agenda now the reports are on the agenda but we have at times done action items during reports and we have at times not done action items so we have to decide I think we need to be consistent with I I don't know that we've ever done action items on reports
under reports I I thought we had but I'm not 100% sure Mr chair at the first thing we do after the Pledge of Allegiance is we confirm the agenda yeah if we're going to be adding something motion second and pass something I mean that's pretty
significant if we said this was going to be our agenda then we do something different that does that make sense it it 100% yeah makes does if there's if there's incidentals we will we I mean in the past we've added items to the agenda for Action you know during the meeting
but they're incidentals they're they're not controversial or they're not or time sensitive yeah okay okay I mean so I think there's exceptions to the rule um but if I mean it's nothing that would be I I think Nate can probably we've never
had action we've never added action items that have been significant on the day of that would cause debate or or or lack of trust or transparency from the board I think that's the key you got to you want everyone to know what what you're doing Mr chair commissioner Nelson yes that's exactly what I was
looking I and I've I've done those in Township meetings too they weren't significant the public would not be impacted by them but I just want to make sure we're all on board with how we're doing this process um so then so then if
we have an incidental issue that comes up in the reports we could add that down on the agenda or we've already approved the agenda so we add it later even rate we add later so we're so we're not going to make any action items in any of our
reports we would if we want something we'd have to move it down later on the agenda we used to I mean the commissioner's reports we've never never had an action item we if there's something in there you can add it at the appropriate time in the you know you can add it to the agenda but it's not during reports it's usually under um auditor
nrm you know it's something that that you could add but um we also used to run through th run through things through Finance if they were through finance and they were action items we used to run everything through finance and action and that was it wasn't as easy to follow
if you're I'm sure Nate to follow action items through finance that get approved the day before recommend to approve that dat and then we'd just pull them off fin Finance agenda and approve them which was probably not the best way to not the most transparent way to do that so I I
like it better now that they're not I mean it's very rare we have an item in in the finance report that's that's approved during we used to we used to have to go through the full Finance agenda to and you authorize all of them I mean you there is four or five motions
within finance that you do Mr chair the the an easy way to solve this I think uh would be to get rid of the agenda confirmation as our first action item or we approve the agenda we vote on it if we don't have that
then or would that be not transparent I don't think that's I think you have to if there's any changes to your agenda I I don't think if your agenda does not change you do not have to make a motion to approve it because it hasn't Chang it's been published in shap but if you modify it at the day then you have to
amend it for that change but I technically don't think if it's been published and approved or you don't have to approve your published agenda if it changes you do so but we always make a motion to approve it so if we if we would like to if we we we make a motion
and approve the agenda and it's with no changes then we come back later on in the meeting and we want can we can then can we amend the agenda again that defeats the purpose of approving the agenda before we start we're telling the public what we're going to work on for the day and then mid so let's say they
they're watching and they shut off the TV and then Midway through it we change that and Barry you you said that none nothing is of significance and it's I don't know if it's timely or not but it's appropriate at the time I mean I don't know I just think we need to do
something here just to be I I think the way we've done it is approve the agenda with any changes or as it's published and then again this is rare and it's usually a discussion item or or or something that just pops up for some reason and we've acted on WE but usually
you add you make amend to amend it to add it to your discussion or your agenda even if it's in the agenda and then then make a motion to approve again these are I wouldn't do that with anything of any significance that people that there would be even a debate amongst Commissioners or usually it's just a
housekeeping item that was somehow forgotten wherever it was but but I I do I do think that it should be on the agenda if we're going to take action on it well that's the that's the appropriate way there's no question about it if it
was go ahead if it was a if it was if it wasn't inappropriate why would we need to take a motion or if it wasn't a big deal why would we be taking a motion in a second I mean that those are big deals discussion and we act on it um I can't think of any examples maybe maybe we can all kind of look at this and then bring
it up at the next meeting again I don't know I that just stuck out to me as we were going through these meeting one of them might be a a meeting time time you know we forgot that we want to meet for a road tour you know in in 5 days or 10 days rather than or you know just we actually did that our last Road oh we
forgot we forgot this it's not even significant meeting I mean it's those are the type of things or or I don't know recognition you know we're let's oh we forgot we didn't add um recognition of veterans date you know or maybe you have a proclamation you want to add it
to the agenda and approve a a declaration or a resolution supporting something you know that has again it's it certainly is nothing that you would want to have the public come back and say why didn't why wasn't this on the agenda I mean you certainly would avoid anything that would people would come
back and question you on so um Mr chair just one last note on this I mean when I was reviewing some other agendas and and how other entities do this I mean some go as far as to behind the item put discussion only action item I mean if
you want to go to that level we sure can but I'm hearing that I don't think we do because if it's on the agenda I think we might want we might want to have the capabilities of having an action Mr chair I I would very much like that this is an action item I'm going to review it I'm going to call Cody and see we're
going to if I knew that and maybe I'll get into that as the time goes on but right now this a long agenda there's 160 Pages these are the the shortest agendas that we've had for years yeah this I mean I think I think the agenda and people come y you
know and and then they got to come back again you know so that's maybe why we if we're going to put it on there we should be able to act if I don't know I I think what what makes more sense to me is
for to assume that if it's on the agenda it's an action item if a department head or somebody is bringing something forward for discussion then maybe we caveat it that this is a discussion and not an item but the reverse is what you
yeah like I don't think we need to identif I think it's safe to say that if it's on the agenda we're likely taking action on it so right and perhaps with the whomever is presenting the information to it would be the responsibility to or to present to the council what their recommendation is for
you all I mean I think there are times where we have you know a department head or somebody coming in to just give us information it's we it's not anything we have to act on and we have at times said do we need to make an a motion to as you discuss it yeah to discuss it but it's
not necessary so I think if it's on the agenda it's it's likely a an action item okay Mr chair yes I I'm looking at the agenda uh commissioner jebson uh I mean
Becker Bay auction item six donations due by March 7th that is not an action item um I I I don't know what's an action item and what isn't a lot of times the consent agenda um you know we're approving that like it's just
regular business I I get that um but there are things on this the the Eed the appointments we've always got appointment by Commissioners on there today we had an e Eda committee appointment I get that um they aren't all action items on here
is what I'm saying they're reminders and yep so so in that's what I'm saying in that instance then let's make note of it that that's a discussion item not an action item that would help me and maybe in a year then I'll know like the you guys do I just think it's uh but I want
to be I want I want to be clear too that if even though it says discussion item there could be an action item that comes from that discussion so we better be able to make that action it which is what we just talked about right so I think if it's on the agenda it's an
action item and you'll you'll learn that the aution I mean you you'll you'll you'll get in you'll all those things we we can move on yep let's go um kri we have another I do um or your reports uh yes um so in your package you have a
copy of the resolution 1A um there was a meeting with the uh chair and the vice chair with regards to the Recorder's salary and following the statute that indicates that the salary shall be set by the board um so what you have in the
packet is is a resolution and I would request uh a motion to approve this I with a caveat that um there was some modif some slight modifications and clar clarification in the language so I would ask uh when the motion is made that I am
able to modify it doesn't change the content it's just the wording the wording the wording it was a a bit of a struggle getting this because we were using language from appointed positions and also elected and trying to mesh them together and I would comment
on this motion it is the current it is currently where there's no change from where the Recorder's position was would be out on the on the scale also or the recommendation from
Eda so we have a we have a motion to approve 1A DDA D or sorry DDA and perhaps um it might be helpful um I I do want to uh emphasize that you know there was a lot of discussion about
this position and you know the old system and the old band and grade system of how this was graded and and where this position came in and this was one of those positions that we found as we moved into our new uh pay structure that
was way underfunded so I mean it came in so when this position then was regraded onto the new DDA scale it it landed up the bot bottom because it was so underfunded so I I just and again there was a lot of discussion about that we
had a lot of discussion yes Mr chair I will uh move to approve uh this uh resolution 3251a the recorder salary so we have a motion do we have a second I'll second so we have a motion and a second on 1 a um Mr chair any discussion
yes yes I mean I and I think what's important here this is an annual and I think Carrie mentioned that this this was underfunded yes significant ly with with the scale I I truly think that I hope next year we take another look I mean this is an annual one so and we can
um just so where it where it came in when it slid over I think that was the um for thiso newly appointed SL old elected position so I you know next year next year this can be reviewed again to see where where if it's if it's appropriate to look at it correct so and
that that was part of our that was part of our discussion Y and you mean for DDA to look at it again well I mean we look at it no matter what cuz it's yeah I think you just I think you go through the whole gamut and look at what's appropriate for this position I mean because this is a department head
leaders y y and then also to like to also say that this will be done before the first of the year next year yes in a timely way yeah yep okay so we have a motion a second uh any further discussion okay all in favor signify by saying I I motion
carries go ahead Carri so the last item that I have is uh it's not an action item it's a just a very strong reminder say that for you commissioner hson um because Peggy sneaks this in on us to make sure that we're all aware of
our Becker Bay auction and stuff yes the collection of items for this and just for anybody out in the public this is and we've said this before but this is a an annual um an annual thing that the county does and all the items are
donated either by Commissioners are employees and all the money raised is donated to our local food pantry with the goal of $225 it yes it correlates with the year that we're in I just turned in my auction items
today I feel proud of myself good remind me I'll find you I'll find you any any discussion on the Becker Bay at all okay we do have one more item under carries
uh number three of the consent agenda we pulled that out um so Mary would you come up and oh Mr chair I'll I'll just give you my point real quick I the concern I have is the the re the Restriction of someone
under 21 being able to own a business and not being able to get a license is that a county that's a state law that's a state law that was my question I just want to make sure that we're not being more restricted because I I think if you're a 20-year-old that wants to buy a business and you want to sell the product you should be just as allowed to
someone 20 that was my concern but if that's state law we can't do anything about it so I'll make a motion to approve all right do we have we have a motion for 1B do we have a second I'll second okay all in favor signify by saying I I all right motion carries and I just have a quick question in regards
to are you on the agenda should all well should all resolutions be not on consent because I that's what I struggled with I wasn't sure if this should have gone on regular the the question that we've had
that the question be be be we've had before is resolutions almost what we've heard what I've heard before and every it changes all the time that all resolutions should have a a vote on themselves and have a um all the all the
members have to express how they voted I mean that's but I don't I don't know Carri that's that's the position we've had that discussion before and we've done it both ways I I don't know if I take a look and I'll give you an answer next time I because res I resolutions are supposed to have an individual count
individ that's what I was told I mean that's what we were told once but we went away from it and we were said no this is good I'm like yeah I think it was looked at again so but Mr chair uh this this item right here we have someone who has been in department for a long time is asking if it should be on
the consent or not I as a new commissioner am saying is this going to be something that we're going to have to take individual action on I didn't know if you were going to pull this out I looked at it I'm like uh you know I I don't know if it's on the consent agenda that means it should be
non-controversial I mean well not necessarily uh consent agenda is just regular run-of-the-mill stuff there it shouldn't be controversy if it's on consent now if you have a question on it and pull it out I get that but still are we going to
have debate on that I that that that's where I'm coming from and I think the stance in the past on consent agenda is that um it lands there and you always have the option to pull it out you want further discussion but I think the the bigger question is whether or not we should be taking individual action on
each resolution I think is yeah that's question I I will ask the question and make sure that we are doing it correctly and there's five of us that look at the consent agenda so there could be five different opinions that's why we w't have the option to pull it out and that's what I meant by controversial that
cont yes typically things that are not controversial would not be on the the consent agenda just because we want to be transparent but that doesn't mean that we won't have questions that we asked to have it pulled right correct Mr chair but but we need to be
giving clear direction to our department heads too about what's going to be on and what not going to be on that's yeah and usually what'll happen is we'll get asked the question whether or not and I'll review it and if I believe it goes on consent then it goes on and I and I think we have done some of that in committees and and we also have done
some of that in finance too and I and and I believe department heads have been told that if your if your item gets pulled off of the consent agenda be prepared to correct come during your
report yes Mr Mr chair that and I think K knows my opinion I don't like consent agenda for very many things because it doesn't give us any discussion it's just just like the employees we don't learn I mean this is time for us to get more educated and learn about the County's
business and we just consent agenda or don't ask questions you know we could put everything under consent we'll come in for 10 minutes and I make a motion to approve okay when we walk out that's not our job we have you have to know what things are about and and I have a I have more history than obviously you so I
understand them quite a bit better but for you guys not to not to question things and not to say hey why is why is the record's fund down so much what money came out of that I mean we didn't have that question because consen go ahead it's I mean just those things I
mean even even hires you don't you won't get the information if if if na if Denise doesn't come in and explain this now about this position what this position position does we used to have department heads and supervisors come in all the time explain this now we're just it's
just pushed these these agendas our time spent here is nothing compared to what it used to be we are and and it hurts I you as a commissioner for how much you know about the different departments that aren't your committees or so that's that's the reasoning I think I I like
more discussion I could I and I love County government I love these discussions that we have with Mary saying about record funds I mean they're comple this is a there is so much you will never know everything about this County ever um but if you don't have these department heads and and
supervisors educating at every meeting at every committee and AMC MRC your district meetings those are things you should be going to to learn about this new commissioner meetings when you have it a chance take advantage of those because you learn more about County
government than than sitting here for five minutes so Mr chair commissioner Nelson I mean you just described me um seriously I mean I I don't know what I don't know but I do know that consent agenda should be regular business if there's something you want to pull I'm
always interested in what you say but you've got 20- year head start on me and I don't know these things um if there's a way um I can be helped along um I'm I'm certainly willing to listen and learn and
uh okay um we'll move on uh Mary AUD Treasurer did we vote on that last did you vote on y on okay yep resolution 3251 D is for 48 summer stff in a second oh hold on Mary didn't
did we voted on the tobacco we did a motion in second we were in discuss were in discussion I thought you I thought we all okay we have a motion in second I thought we already voted no I don't think so so we have a motion in a second for 1 D no not one d one one B one okay
all in favor of 1B signify by saying I I oppos motion carries all right Mary Okay resolution 325 1D is for 48 summer support staff this is to a with the fair it is a budgeted
position do we have a we don't have we don't have the motion now because we it's a budget item it's it's regular we we it's the new Mo new policies in place we don't even have to vote on this do we these these ones the the summer ones
and the uh the seasonal ones I think we decided we wanted to do that's not the way we decided in the motion no we were going to take it to committee if the committee if committee approved it so I make a motion to approve okay thank you do I have a second for 1 d i second all
in FA any discussion all in favor signified by saying I I oppos motion carries thank you thank you Mary tiar no I'm sorry Human Services Denise I skipped over Mr chair
commissioners good morning we have a couple items the first of which I don't think we need to um um have a vote on any longer due to the previous decision is that correct I I I I that is correct but I think since it's on the agenda we
theenda we will today yes okay we have a personal request then for a full-time Administrative Assistant due to a resignation um you should have the document in front of you and I think I do we go um on the cost analysis the cost
analysis for the um initial year or this current year um is a increase of $734 and next year 17782 um just to point out this cost analysis is at step 10 again so this is
the um worst possible case just in case we get a qualified candidate that would come in at step 10 um this position is a key position that um assists um myself as the Director the office support
supervisor and supervisors for um clerical duties um including confidential duties such as um Human Resources Mr chair I mean I think obviously we need this position but I'm curious on
the what what what step are we on currently on the current two two step two yeah correct um a couple things in past now this is past you know is we used to not higher until the severance pay is this severance pay is the $7,000
difference or did there is no severance in this case or or did you put is that the is the replacement for current costs versus cost to fill is cost to fill 25 is that step 10 correct okay um and you anti
what what do you anticipate the hiring to be at what step we just won't know that's why we um at Human Services we've always in the past done the cost analysis at step 10 because we just won't know until we have the applicant pool and the applicant what
the experi what lanes are your other employees in that same in that same job description there is no one position in this job job description um if I may I I think you know in the past I think there was probably a lot more variance in where people came in on steps
just because of how our pay structure was I think what I'm seeing more so is entry level positions are coming in on the low end well that's kind of my concern at how we move forward I don't think we should I think when positions
are re rehire existing commit existing should not be budgeted at step 10 I think if if you want to if there's in a case I think that has to I mean I would be very upset if we hired a step 10 employee to feel as a as a new
employee and and I think you're right and I to be honest um since we've started in the new pay structure I'm not aware of any positions that have come in at the top I I mean a step 10 would be somebody that comes in with 10 plus years of administrative assistance experience and I don't even think we
would even to be honest I don't think we would even start at that level I can just add when I was um figuring up the numbers it's also in taking into consideration any current employees that may want to apply for this position that already have County experience as like
an office support position may want to come into this role um I have several employees who've been here for a long time so that would be something that would be taken into consideration where they wouldn't necessarily come in at the bottom um if they were you know considered for this position just
because of their experience yeah and when I said what I said I was thinking more external coming in not but even even internal external I have an issue with step budgeting or having ful leeway at step 10 I think I think if you go
step 10 it has to be an exceptional person that should have more than just I should just shouldn't be an automatic hire I think I think Administration should review that then before I mean I think you have leeway up to a certain five or six but I think you go to those other years it should be then another approval should go
and I don't know it's just difficult for me to budget a step 10 on a new employee when you have worst cas yeah Mr chair if I could just add we're not we're not budgeting at a step 10 we're saying we're showing this cost analysis at a
step 10 we'll have the hiring done by the time the next budget by the time we have to set the budget we'll know what step that position is at and we'll set it at that oh I'm I'm well aware it's just kind of the worst this is how bad it could be that's correct and we we have done that in the past and it
probably did have to do with the the prior step but we we always showed the worst case scenario in the event that we do have a that did have a educated and experienced position that we did place at step 10 then if we had it at if we
just put it at step five then we'd have to come back and ask for the additional step so we we just eliminate that well I think if you're asking I'm going to interpret it like this what we approved today this would still have to come before us because you're not within your
budget your your cost overrun to fill this year you are over if you hire your possible cost is over $7,000 more than what you budgeted for if she were to hire at step 10 cor thing so the decision was if we if we
are um if we lose funding for the positions not funded or not budgeted if it's not if it's exceeds the budget I think that if so if it exceeds the budget at what what 3,000 then you can approve is that correct or is it 2 five
I think that's that's for purchases it's not for yeah it is for purchases so so anything above a step two because that's what this position is currently budgeted for I mean I think we're splitting hais
I think we I think if there's and there's a gap there there's funding but there should be some kind of we certainly don't want to lose a a good hire over a couple thousand I'm going to tell you that that's how I feel about it so I don't know how we who do you look
at these who decides the step it depends on the department um I would say I'll speak um since we're speaking about human services I'll speak to them um the communication is goes through our human resources and and you have ongoing conversations uh with the director there
and discussion if they want to start anything beyond a step one incoming um and they come to a agreement if they don't come to an agreement then it'll come to me the way the way I look at it is if you if your hire isn't for a month then that then that funding gap
for this current budget year is is eaten up so there's no budget Gap so but if you hire if you have an overlap when you know a lot of people want to hire and have three-month overlap of employees I don't think that that is a that's not within the budget that's not within that budgeted person so that wouldn't be
appropriate unless you had board approval so by overlap you mean the this position's retiring the end of the year we want to hire in October to train is that what you mean by overlap yes if you have two employees filling one position for for training I mean that that is not
that would but what this is what we used to do is there's a shortfall if there was a severance that that Severance would have to you'd have to have a vacancy till that Severance ran out till you could be cash so you're not running over your budget for that position and
you could say that if you're if you hire at a step six instead of a step three it's pretty small and it might not be um but you if there's a twoe gap there's not employee there then that would be eaten up also but I would like you to stay within the budget of that current
year and there's exceptions of course if it's beginning of year it I think there should be an Avenue to come and and get that employee that you want but I mean I I think it's critical that we stay within budget yep and I I would agree and I would just add again when we came and
moved to the DDA scale a lot of that was um intended so when you're hiring you don't have that amount of variance when you're hiring right because it really should be in line with the market and it and you shouldn't have to adjust you know again a little bit perhaps if you
have some experience or if you have an internal transfer that's already been here 25 years or what have you um but it it should be the exception and not the rule and there's creative ways if you have someone internally too that if they're you know if you have a gap with
them I mean so there but I think we we have to be aware of the budget and it you shouldn't be over budget for that and there's ways to do it I mean without losing who you want yeah and I and I would uh mimic that as well and I think
I think the key of how this particular department is doing it is uh right on par and they're having those Communications with human resources there's more than you know just their department on looking at that and and looking at in as a as a total package and I think if you historically look at
the Human Services budget they're consistently under budget when it comes to their um especially when it comes to their wages um I'll make a motion to approve the request do we have a motion by be do
we have a second I'll second so we have a motion and a second to approve the full-time Administrative Assistant any further discussion and I don't want to make this part of the motion but just just make sure we're within budget within the current year budget however
if it's and and carry I'm sure can help that so we know that M okay all in favor signify by saying I I opposed motion carries I also think along with that lines in the budget I think that in our committees we should figure out in our
committees how we want to look at budgets more regularly I don't think we the only only committee that I'm on that looks at the budget every time we meet is Transit um so I think we I'm not saying we have to do it every meeting but I think we should look at it maybe qu maybe at least quarterly look where
are we help where we at in our budget Comm our committee I I just wanted Mr chair I just wanted to say too and I recently have had that discussion with the department heads too because I think we do need to be looking at budgets more regularly so it's on their radar I guess that's what it Mr chair that that would
be something since budgets are becoming a big issue I think that's something that can be done monthly you should have a dashboard you should know where you're at within the year budget to actual these all good organizations have stuff like that um because of what what I heard in this discussion here was first
of all we voted earlier that we're going to let our department heads make this kind of decision now as we discuss what just happened here what I heard Barry say was our commissioner Nelson um budget is important and it's going to be very important and it should always be
important but we're going to leave the hiring to the department head did I hear that wrong or did is that what I heard there just just make sure you're within each employees budget when you hire and relook and and if there's creative ways that you have to manipulate that then
then that's what you should do I mean for example that position's open for for whatever for two weeks and and many times they are they're not failed immediately but that would give you that extra room for that for that budget severance pay or
or hiring at a higher step than what the old one was would okay so let's go to the out State travel request Denise or training request I'm sorry yes Amanda Amanda's the expert she can
explain everything she explained it all to me so thank you we're just revisiting this again from um the last board meeting um and having further discussion after the um P4 meeting was held last Friday I believe and some clarification
was received yes so this aof state travel request training requests would be funded under our RSG response sustainability Grant um one of the priority focuses of this grant is to
increase public health emergency preparedness capacity so this was one of the national conferences that was written into the grant budget um to focus on this work and give an opportunity for our emergency preparedness coordinator to attend this
training um to have the opportunity to have uh more exposure to emergency preparedness um training networking big and small agencies talking about some emergencies that we may not have we may
not have seen yet in Minnesota that we could um just getting expanding knowledge and exposure to that kind of training I think it's important that anytime we have an emergency person that they get the training that's offered to
them that jet that flipped over in Toronto the wait or the steward was credited with saving lives and she had said that she had just finished her emergency training and so I I think we all can put ourselves in the position of
having a child or friend or anybody and and you know having trained people to help them in an emergency so I think it's a I think it's a good it's a good thing and and we should send her down there for that training I I I agree with
Richard after especially after going to my partnership for health meeting where it was explained really well um and Amanda just explained it well too and I have a and and the grant will pay for the entire process of sending that person doing the training paying their
salary um I think it's for 44 hours is that right that what it was 47 47 hours yeah the grant will pay for that person so what types of Public Health preparedness is are they going to be
Prov providing resources on like just are we talking like pandemics or national it's through the CDC and federal Partners so um they're going to be doing case studies and just training that we have we have
looked to see if it's available at local Regional or state level this level of training and we're told it's not training for what though what what type of emergency natural disasters pandemic
um just different variety of emergencies I think one of the questions last time was why otter tale was not sending some one um and we did find out that the otter that was a possibility but that that individual could not make
those time thoughts work schedle Clay County oh sorry it was Clay County yeah yeah sorry yep and yes so yeah our Clay County emergency preparedness coordinator will be on personal leave during that
time Mr chair it is this part of our previous discussion will this will these kind of things come before us this board all the time a of State travel AO State travel always does always does always does yeah unless it's the exceptions are Fargo more Fargo yeah
Fargo um I just for me I know the value of my training down with AMC um I know it was the cost of the county but you're getting a better commissioner because of it um who got elected oh you're talking about you sorry um I learned a lot down there so
it was very beneficial to me and I hope that these trainings are the same okay so all training comes before the board okay all right I didn't know that even if it's budgeted so do we which we don't typically budget out of but this this is a grant funded correct yes do we
have a motion to approve the outstate training request I'll make a motion to approve it I'll second okay motion by Richard second by Phil do we have any discussion last one last clarification then so the 47 total hours that's days of 10 hours of travel time each they're
reimbursed to the so all the hours are reimbursed for the employee also correct so the employee gets paid for the whole they're reimbursing so we don't we don't pay the salary we get we get reimbursed this will be invoiced to the ground all the expenses so we have to pay for the
hotel flight we have to pay for it up front and then we will invoice the Grant and get reimbursed so this is actually a cost savings to Becker County is that are you saying because we will not be paying our employee any hourly wage through that whole conference correct yeah this
employee is funded under Grant work so so her her wages are already Yes paid for through the grant yes they're not County so so we wouldn't be seeing an extra cost savings and that we're not going to get
reimbursed twice for her wage this grant is already paying for her wage yes right now her FTE is funded under several different grants yes and RSG is one of them so the
$4,125 for the total training cost does not include her wages correct thank you for clarifying so do we have any more discussion okay so we have a motion a second all in favor signify by saying I
I oppos I motion carries thank you thank you Denise and Amanda Judy informational technology good morning morning today I'm bringing forward a capital request
for um what's called uh the Next Generation 911 it's the last two phases these phases I believe were added a a few years ago and they are funded through a grant from that is in the uh
that could be spent either on 911 uh 911 and the gis part of 911 that's what this is about uh what we're trying what what this is is for the last two phases the amount uh is for a total of
8,522 21 41 uh the majority of that goes to Pro West who is our in is our GIS uh vendor that helps us get stuff accomplished when it's just too when it's very very very
technical um it was not in my budget because it is being paid for out of a grant and it was not in my Five-Year Plan for the same reason this is one of those few things that I think we're all glad when the we get a mandate that then
is actually funded uh so are there any questions on exactly what we're doing here um as far as what it's called NE attributes and the best way I think I can describe it it's so when there's
overlays between counties that the pins are in the right spot that all that stuff is done correctly and so this this is all the counties in um the state of Minnesota will we will be able to say yeah we are now we know where all those
points are all that kind of stuff and so that's really what this does and so it allows us to um I believe uh have our 911 operations no matter where they're where they are much much better any
questions Mr chair yes um to me this seems like 911 this seems like this should be coming under the public safety it is that's where the grant is that's where the grant is coming from but it's technology why isn't toddson uh because it's technology because the gis system is under is under the IT department got
it and and and also to the state added these two phases seven and eight and they also added more funding for these two phases one thing to point out on this as I mentioned through the Sheriff's that you know dispatches um this will this
will connect All Counties and this through the state as through dispatch so the points are the you know so it's it's more s systematic is that correct word yeah um so if if we wanted to take on other counties dispatching this would be
more seamless than so so it will help that be like a regional yes yeah well this makes it we're trying to get it State it's trying to get Statewide the same so they can transfer everything is more easily um I it's more transparent Yeah
well yeah and it's just it's it's just easier and it's the same systems then as as you go from County to County and then it's possible that larger counties could dispatch for smaller counties or yeah vice versa yes do so do we have a motion to
approve uh the technology Quest motion to approve the total of 8,522 41 for phase seven and8 Mo second motion by bu second by Erica do we have any further discussion okay all in favor signify by saying I I oppose motion carries thanks
Judy thank you thanks Judy Human Resources TI good morning morning so in front of you I have a policy addition really it's a change to the current 5.0 policy but in addition for the career ladders that we've been
working on implementing with the job descriptions as well as two contract addendums one for both for the teamsters um Courthouse Union and one for same implementing the career ladders into their contract as well as adding in the
positions to their salary schedules so I just have a question about this so when there's a career ladder the position gets posted or is that just for the initial that is just for the initial so we have to post it once and um our business agent with
Teamsters is in agreement to that because of the Union contract having posting requirements we do need to post initially for the 7even days but then after that initial post in it'll ultimately be spurred by the department head once an employee meets all of the qualifications to make that advancement
the department head would be bringing it to um myself human resource director the County Administrator and then the appropriate committee for approval with what was just approved earlier in this meeting I do have a question on if there is board approval
needed or not or if that should be getting scratched from the policy so it's the last line of the the first paragraph well I think I think if we're looking at a career ladder would be something that would not be budgeted because it would be more
than just that that step right I think it goes along with the status change too I think it's a status change yeah so I would say yes so leave it in there okay yes yep I mean I I guess it could be budgeted if the department had haded it
if it's ongoing then it stays the same from year to year then yeah I mean if employee stays in that's annually it wouldn't be not changing anything they not it would be just that initial initial go into the but I'm conf I'm still confused
about the posting so th this is just now correct the first now because once they get there their new positions ultimately so once the new position has been filled the business agent and I are
in agree ment that we no longer have to post the positions CU they won't be new positions at that time it'll be advancement within a department it's really if I may it's a really a promotion so it's a status change and it's a promotion and some of these as we
work through this um when we were implementing our our salary structure and some of these career ladders that were approved at different committees um we did our best to get them into the budgets and we did pretty pretty well um there were some that we maybe weren't
expecting so I would say the majority of these are in the budget oh currently the majority I uh I anticipated this and did my best guest um putting that into the budgets that that's what I meant I think as long as they're as long as they're
budgeted for and you're within that budget um then it's then it doesn't need to come before the board as we as we move forward um but if there's a if you have a if you want to I think if you have a step two person
that's going to be Advanced to step three um and it's not budgeted at step three then you probably would have to but if you budget if you want to do it at the FIS at January 1 and you put it in the budget and and we and it's disclosed obviously to the board that
we're adding a step three you know a ladder three or what or whatever the ladder is yeah then it's discussed at the budget setting of the board rather than and then that wouldn't have to come before the board if it's in the budget in the new year so these would probably take place if you're adding a step for some whatever
reason and I don't think there's going to be a lot of it once this gets established but um there are departments that do have multiple steps in the ladders um the assessor's office would probably be the best example of that because there is the base traine
position then there's the AMA the CMA the Sama and then the uh Chief Deputy I think the point is though if they're if they're budgeted for if they start at the base and there's a budget for step two and then there plan for them to go there I don't think we need to see it
but if it if they get to step three and it's not budgeted for I think and you want to do that then it has to come before board because it's not budgeted for so just an adjustment to the verbiage here of if budgeted or if not budgeted then it would need to I I would also like to just a one sentence under
the this line right here if approved that did should be changed that did change with um the finance committee yesterday they did change it slightly to and I didn't send the updated version to Peggy so I apologize for that we put a period after
the committee we did add in if approved by the committee so I would just change that verbiage to if approved by the committee and not budgeted yes I I would probably that that's what I was getting at it it shouldn't say app committee if approved it should probably
if the committee recommends to approve if recommended by the committee and not budget and not budgeted and not budgeted the department head will present y because it's that's not approved it's a recommendation recommendation yeah correct true yep Mr chair and anybody
can answer this uh so when you talk about promotion are you talking about stepping no when I talk about promotions I'm probably interchanging my language when she's talking about career ladders yeah like um uh the example that she gave in the
assessor's office when people are starting in those positions they have requirements there's statutory requirements of certain educational requirements and thresholds that they have to meet so we've Incorporated um ladders into that as they meet each of those thresholds and and generally
speaking as you meet one of those Milestones generally speaking in the Departments what that does for the position is it raises it up a grade that's a generality corre so my question is is how many of those happen a year and how many are going to come before this
board career letters are brand new career letters are brand new we don't have them or haven't had them is this pay scale is this a career ladder no that is the entirety of the um you see of there are different levels there are lad positions in there so at grade seven
there is the appraiser trainee then eight would be the AMA certification nine would be the CMA 10 would be sama Chief Deputy is also at a 10 and then at an 11 would be a chief Deputy with a s so that's a good example of for
brevity's sake I will have to talk with you about what we're just talking about here um at a later date yep thank you all right thanks uh go ahead T then you have the yep so same we need a motion for that oh we do need a motion sorry do do I have a motion to approve the uh
change to the Personnel policy for the career ladds as as the motion as as discussed as discussed so I have a motion by Barry do have a second second second by Erica any further discussion okay all in favor signify by saying I I
opposed all right motion carries so the second item is the contract addendum to the teamsters Courthouse Union implementing how to move people within the career ladder and I do refer back to the policy that we just approved in doing so um the only outlier for this is
going to be the heavy and light equipment operators for the transfer station as that was discussed that was pretty much the initiation of the career ladders so that one we would be planning to back date to a one one uh for their retro of their
pay so I'll ask the question is did we put that in the budget to Retro them back to one one um I believe that those items if I recall I do believe I did put for heavy equipment operator in those budgets do we have a motion to approve approve
the contract addendums for teamsters 320 and what else was the other one for the cour house they're both for teamsters 320 um the second addendum was just adding those new positions into their salary schedu okay okay for do we
have a motion to approve the two ad denims for the 320 Courthouse I'll make a motion do we have a second motion by Erica do we have a second I'll second second by Richard any further discussion okay all in favor signify by
saying I I oppos motion carries here's all right thank you thank you J let we will take a five minute break so back here at 10:21 a new one e
e e e e e e e e e e
e e that's just the teamers courthouse but this one it doesn't look like this has a the career letters yeah probably not all right we will resume the meeting with Planning and Zoning good morning Mr
chair Commissioners um I have for you today Planning Commission recommendations from February 26 the first being a conditional use permit to operate a pet grooming business the recommendation to approve do we have a motion
for the pet grooming recommendation by the plan commission Mr chair the the only question I have is there anyone here to speak for yes is there anyone this for the pet grooming is there anybody to speak n motion to approve second all right
motion by Barry second by Phil uh any further discussion okay all in favor signify by saying I I oppose same sign motion carries okay Kyle and the last application is the request for a conditional use permit for the cultivation manufacturing and wholesale
of Canon do do we have anybody here that would like to speak to for or against the cultivation of the cannabis use permit yes uh when you come up please come up to the microphone state your name and
[Music] address uh my name is Tim Roloff uh I'm the owner of uh the Cannabis facility fire cannabis LLC um I currently reside at 38353 County Highway 35 uh in wobin
um and the facility itself would be located at 42206 County Highway 26 uh in Roger um I guess I can answer any questions or I can cover the uh briefly uh cover
topically the uh the business operations plan uh if the Commissioners would like so really here to answer any questions or how you folks would like to proce why why don't you just start with your presentation and then if we have any
questions we'll ask uh well first off uh Commissioners good morning um just as an executive summary the company's uh initial facilities plan to involve a completely enclosed secure indoor cultivation
facility um our plans are uh to have an on-site well uh on-site septic system uh that will both be newly constructed uh it's currently a Greenfield 40 acre property uh zoned agricultural
um our plans are to construct a fully enclosed roughly 5,000 squ foot initial facility um the license we're seeking will allow us up to 15,000 square ft of cultivation uh space so we we would have
plans to expand uh the footprint of that facility um uh in terms of the overview of the site plan the facilities is going to Encompass one building with uh um uh perimeter security um and secure
locations for uh disposal in the form of uh composting the uh products from the Cannabis uh operations um inside the facility we um I noticed there was a at the last meeting there was about
disposing how are you going to dispose fire and then what burning and then I want to be notified so no I'm just kidding no burning of any material is going to be how will the product be disposed of So within the within the
facility itself uh the waste materials that cannot be disposed of as normal household Solid Waste would be uh ground mixed or otherwise combined with uh like undesirable material like compost think
soil like top soil things like that to make it uh undesirable for for human consumption disposed of on site or trucked out or what it's going to be composted mixed with the material stored on site um we'll look into uh various
methodologies of potentially selling that product if possible down the road um you know depending on local state federal regulations on that selling it as compost then correct um that would be obviously after
a large amount of time where it naturally compost by organic means so there'd be no visible or material like the physical properties would not be recognizable as it being originally from Cannabis that's not the only way we're looking at disposing of
the stuff either uh think of like uh how you dispose of like uh tree limbs branches things like that you mulch it it can be either combined with stuff for compost used as um landscaping material or some folks even like make it into
like pellets for wood fire stove heat Source things like that that's not entirely out of the question um I was Saturday I went to a cannabis business expo in Minneapolis where there were actually um boiler companies that are
interested in using like the stem stocks fibrous material as potentially uh something not different from like your pellet smoker so Trevor I'm hearing for you I'm hearing from you yet to be determined on how you're going to
dispose of the excess well it's going to be from the time it's mixed with soil material to the point where you know it can be sold or stored
somewhere that's going to do need to be determined largely by the forthcoming state regulations on that number one so there's some uncertainty from the state in terms of guidance number two um we will store that on site um potentially
recycle it if needed the in terms of the growing medium what can't be recycled will be stored on site if it can't be sold as a merchantable product or it'll be
spread across the property mixed with the top soil in ways that are not impacting the environment in any way shape or form effectively just uh like kitchen compost you would mix in with your garden till it in the spring we would effectively till it into
the top soil as long as it's not going to be uh impacting the landscape in any way shape or form but our preferred method is to make it a sellable product there's no Val there's no what's the term there's no value I
mean no one's going to take these stems and try to smoke there's no there's none of the product in the in those waste products is it absolutely not so this would just be like disposing corn stocks or you know whatever value you can get out of them um I would be concerned though if you're gonna I mean it's not
going to be a lot I don't think but you're not going to be creating another facility to do begging it or or I mean um if you were going to be starting to bag it I think your rural setting is is not as favorable you know for that commercial
begging then and reselling I mean I think I start worrying that you might be getting too big for what your you know your initial request is kind of but um you have to excuse us we're trying to learn this Market itself too we don't we
don't I don't understand um some of the some of the things of it I do understand that that waste I mean you can get rid of that waste fairly easily I think I mean as long as most Farmers they're going to make sure that it's not going to harm their crops but I think you could just spread it like manura on a on
a field and I don't think you probably won't get I don't know what nutrient value if there's any nitrogen potassium you know or if there's what value there is so you might not get paid for it by an adjoining landowner but um just the organic material will have value for people if if they want in their field
unless there's something that I don't know about yet so that doesn't concern me I think but what concerns me if you're going to do a commercial business with your then we have to plan on what area you need for that and and if that would affect your the neighbors around there so right and and to add on to that
there were some folks at this conference that are specifically looking at getting into the disposal business as its own trunch in this industry again we're all sort of trying to figure this out on this side as well um so there's potential where there could be another
business interest there that would facilitate that start to finish so we produce the compost material and you know once it's completed those processes to make it you know suitable for Downstream use effectively that's where they'd either
pick it up we'd deliver it to a location and they do that processing begging yeah batch testing things of that nature to make sure I was saying if you're going to do that on site I think you need to come back and I Kyle wouldn't that be fair to say if you're going to do a commercial begging of of pellets for instance you'd have to come back to the
county and say I want to expand to this and it might be completely appropriate to where you are I'm not I don't know exactly the the property so Mr chair uh Kyle uh who was at the meeting on Wednesday night what were the concerns were there any concerns from residents
Neighbors I would just say the yeah so the township was not there um there was the neighbors to the West were there I believe four of there well there was two neighbors that spoke one was right next to it and I think one was across the
road same family name right yep um biggest concern Security will this be [Music] fenced likely um that's my strong preference um the exact nature of the
fence is to be determined because the state regulations on the potential requirements for the um physical characteristics of the fence have not been finalized yet so we're waiting to put exactly what properties of the fence
that we're specking out in our full detailed business and operations plan until the state regulations get finalized again I do have a strong preference for a physical barrier of some type or maybe multiple uh a simple like barbwire cattle fence in
the cattle gate is not something that I would feel sufficient long term would be a permanent sole security barrier that as it is in place right now um and this is fairly secluded where correct where
you intend on it being it's about close to 400 ft off the road 377 ft or 237 ft correct nope 377 ft the sewer is 2337 feet so it's
it's set back from the right of way the road yes are you going to have um internet internet access there wi-fi so for cam you know for camera camera use and absolutely uh great question um there's a newly constructed cell tower right across the road from it fantastic
uh signal 5G all of that in addition uh we believe there's buried fiberoptic line right there from arvig so you've got your two internet provider sources right there for redundancy we may add a third by like something along the lines of starlink so there's a you know even a
tertiary um backup for network connectivity and resilience um and then Wi-Fi will cover every inch of the developed property um and maybe some places not I'm I'm just concerned I'm just saying that because for your security for if if if it's well if it's
well protected and and you and people you're going to have less less issues from people trying to break in and steal some you know and you'll keep those kids out of there for sure that are trying to you know that are just goof it around and make it well if you know that it's
cameras on everything and they're going to get caught they're not going to go in the sophisticated ones I don't know are going to come in there for for a smoke but I mean it's you know you're it's just kids honest or goofing around kids
it'll you will keep them out and I think that'll be the main worry on yours so yeah yeah and as as I said uh in the previous meeting you know our priority number one with approach security is not to put a Target on your back in the first place right so we want to obscure
you know any sight into facility we want to minimize you know the the attention that it could potentially attract so minimizing any light uh there's not going to be any signage as to what the nature of the business is going to be we're going to minimize that um not
anymore Nate's wrting your address don't we'll do what we can Mr chair uh Kyle has there been any updated guidance from the state about I mean this is a one of one so far I mean this is brand new we don't we we don't even know what we don't know about this we've gotten
nothing you've gotten nothing I've seen nothing we asked down at at AMC last week and and even the legislator they didn't really they could speak any specifics it's it's not with it's not in their Ball Port you know it's not in their court anymore it's with the rul
makers now yep and their I think what's important for us to remember is we're just here to dictate the land use is is where it is appropriate for this the state regulates everything else um you know I think you know one thing that I I did
bring up on on Wednesday and is is according to the state you know recommendations they do recommend that it is in an industrial area which this is an agricultural area um however we have our zoning that it'll our current
zoning this is a is an appropriate land use that um as which is why he's here um but I did I did just want to to make one more note about a concern that was brought up is in the event of a power outage so I
just wanted you that was a question that was brought up on Wednesday so I just want to give you an opportunity to speak to that yeah absolutely uh and that's a fantastic concern something we've thought through well because a power consumption at these the facilities of
this nature are notable let's say um my we're investigating all options on the table in terms of do we want you know like a petroleum based uh um
generator on site um that's definitely an option there are um options as well like gener makes what um what's called a power cell which is basically a massive Bank of lithium batteries you can either attach that
Source the energy to charge that pack from a solar array for more of an off grid approach or you can just have it fed in from uh the utility line when the line is operational and providing power um going to also work with itasa man trp I've spoken with them a couple times
already on um the potential you know as we build this facility out and you know consumption goes up on that line um of improving the infrastructure along that road for all residents not just not just us so if we can get something that's uh
buried from um the right of way to the substation located on 37 that's going to be a net benefit for every resident in the area um using that power for any any reason so um you know we've experienced this you know living where we do where
um storms wind things of that nature uh cause interruptions and power that's just how it is in rural uh you know the wooded areas of Minnesota um but given that that's kind of a known that we can address with certain mitigation techniques that are pretty well
understood uh be working with my contractor electricians as well as uh the general contractor that we're uh we're tentatively working with here to uh make sure that that's thoroughly addressed either by a uh some something like a diesel generator that you see out
of probably outside of this building as well but uh you know other means that have a minimal carbon footprint noise footprint things of that nature I'm just asking questions now for my own knowledge is your is this a a greenhouse facility so you're is it grow
or are you using the dirt below it or you just bringing they're not hydroponic plants are they or they just our grow methodology that we're planning for it this time is going to be using hydroponic um okay cultivation techniques with what we call coconut
core so it's like the hair off of the coconut uh buy this as a cultivation material and then um use um water purification systems that then are mixed with uh nutrients designed for such a system it's all computer controlled and
precisely dosed uh on a main line so that there's no runoff to waste uh it's it's extremely efficient and there there's no like harmful runoff in terms of phosphates um uh nitrates things like that that are well known to be harmful
to ERS sensitive like Shoreline areas things of that that nature yeah I mean I have a high tunnel for tomatoes and cucumbers and stuff so I mean and there's soil testers to tell you the appropriate moisture at different depths I mean so it's not you're not wasting so
I I know you're way above that too so um for water usage I think you're well I mean well suited easy to monitor those and I don't like you said I don't think there's going to be any runoff you don't want to you don't want overly wet soil because that will harm the plant too so um I it's just I'm just curious it's
just a it's a new thing so it's and I'll uh make additional comments but reading through what the state's guidance is from the office of cannabis management to local governments uh does seem like they're going to require the county to
be sort of the uh Regulators in terms of yearly assessment of these facilities um you know as this is emerging industry and this is kind of a novel use case for all of us you know this is something where
we're we're totally willing to partner and help everybody better understand this industry understand the nuances that come with it the challenges uh and also you know where we can uh lend a hand in developing a sustainable
um compliant and well regulated industry for for the county and like I mentioned previously this doesn't have just a benefit in terms of just the raw tax revenue for the county um but really bringing not only jobs in the
agricultural sense uh with within the facility but really innovating technology space um using the AI approaches that uh that we're developing in-house so make a name for ourselves in the county is leading in that Tech space
I guess I I I don't have any really more questions is there anything that we should be specific on language on this Kyle or um noting that the state's regulations are changing and your the compliance at state would obviously fall or right right the only thing I did want
to talk well two things I mean just you and I had a conversation a little bit after the meeting there about security and we didn't touch on it in that public hearing but the plan is potentially to have the staff 24 hours a day right seven days a week making the likelihood of
somebody breaking and entering a lot less likely um and then the second thing I just want to touch on when we were talking setbacks um we had a long conversation about where to measure them from and we
said property lines so if you look at this in one case the residents on the adjoining property is 510 ft from that line but he is 300 ft from that line is the interpretation that maybe 500 as
well I'm not understanding completely the question so what what what is the setback required what's the feat so the only one that would be applicable to him because we don't have a school here we don't have a church we don't have a daycare we don't have a park a playground the only thing we have is a
residence on an adjacent property and at that point it's 500 ft um 500 ft from where you say 500 from the property line or the res that's your question well M so we said that the setback shall be setback shall be
measured from property lines so in this case the state the state this one has all the feet the state says 500 feet from yep there you go yeah so the state but the state statute doesn't tell you where to measure them and that's we we talked
about that when we were in our comp plan because we wanted to increase it to a th000 but the state statute wouldn't allow us right the state statute doesn't deter doesn't State a residence on the N adjoining or a adjacent parcel
specifically so in this instance we're 810 ft from from the building to the residence but we're 510 ft from the property line to 300 ft from
the property line no property property line to the residents 5 10 yeah and then 300 or 300 I would if I was interpreting I would say it's 500 ft from the property line which what the state would require I mean that's what because if you have no if you have no res up there you know if
you're out in the if you have a 40 and there's nobody building then you could build right on the property line I until somebody came and then that would restrict them from building so are we questioning whether or not this map like whether they need
to move over 200 feet or that leave it where it is yeah rather than making that muddy at the Planning Commission or anything but having that discussion with you I think that would be your intent I think the int I to to me if they put it in there I would say the
intent is 500 ft from the property line right I I mean so this should be over 200t yeah otherwise you would have no there's no reason for it I yep right because most area would be not is that doable to move your building over 200
fet yeah def definitely we we laid this out as you're seeing here because of how we interpret our best interpretation of the Cannabis zoning ordinance setbacks as they're published well you'd have to move it
away from the road another 23 ft and over 200 ft no property line would be the road you don't know on the south side of that's not that's not part of the ordinance though that I think what Barry's saying is if there was a
residence on the south side of the road right supposed to be 500 from that as well oh I'm saying it I I interpret residence is a bad word I would why didn't they just say property line because that's what we made the property line I know but I I
inter I interpret it as there has to be a setback from property line does the state require a setback from property line as state property line no they only s there was just suggestions I believe um and if I recall I think we talked
about property line versus residence and the idea was that if you went from the property line it potentially would be further is what I understand well I think there I think there should be a setback from property line so I and I'm fine with 300 fet a setback from
property line and maybe that's what the county should standardize and and five and this state has the 500 foot set back from residents I mean that's 300 ft it's the length of a football field so um give or take that should be plenty far website
they've got a local government's tab you can find it there what does what does our County ordinance say we don't have one on what we do on stepx well 10 indeed no on cannabis we have a don't we have a
cannabis we said 500 we from that was from the from property L property line property line that's what we that's we currently have in and approv that that that one was we also stated that our ordinance might need a lot of adjusting and was that specific to
Residents or was that specific to just schools residents that was property line so it doesn't matter yeah so there's further setbacks from what you're speaking schols and those things Parks we did a th000 from a school 500 from a
church daycare library or a residence on an adjacent property then 500 from a residential treatment facility and 500 from a park playground or athletic field and did we say that from the measure of distance is a property line or step back shall be
measured from property line because we were trying to determine member if well the discuss was is if you have the facility but somebody's outside I think the conversation was trying the
product or something could you be closer you know like if you had a an area where you know that so we were just trying to make a establish a point of where to measure from not knowing probably how restrictive it was because I mean that's
we had the conversation about an industrial area well once we start getting 500 ft basically all four sides the only place it works is in somewhere like this setting because you need such a big area so if you're are you okay
with 500 with in from the exterior property the the exterior perimeter inside this lot right so I mean here's the other thing Technically when looking at setbacks on the cell side of the property have
County 26 that's a County Road you most likely have 50 ft of right away plus you're going to have 45 ft of setback there for a house so you're 95 from Center there so you probably wouldn't have to go back much further but you would have to go farther east if that
makes sense what what is it from the road now 323 377 377 plus 95 yeah you would have to go very far I would be willing to but I mean in terms of adhering to a an
ordinance that's been passed and is you know effective I mean is there going to be a modification of the ordinance as it's written then so that we're on the same page I guess I got ask Kyle then is is it stated now you cannot in our
ordinance in our ordinance the state's not clear so there's some gray area there the state's not clear in our ordinance does it say 500 feet from the property line or what is if I you know yes says 500 feet from a residence on an adjacent
property and then we set that that we'd measure that from the property lines because what we were trying to deter I don't understand how that what you mean by that right so like if you were me our thought was if this house is here okay this one just put it here do we measure
from here 500 we were talking about people trying the product would it be back here where do you measure from so we said okay we obviously have an established boundary with a property line will just have to be 500 ft from that so that's what our our ordinance says currently
500 ft that's my interpretation but I want to make sure that but if there's no if there's no residence it's still from the property right then then that doesn't our ordinance doesn't apply right but there is a residence no but on
on the other side so on the road so it's obviously we have to review this and amend it if because we want a setback from the property line regardless if there's a house there or not yeah exactly right MH yeah exactly and I think it was obvious it doesn't have to
be 500 ft we need a setback yeah you it was implemented with good intent but we just hadn't had to administer it yet and now we have an so I mean is it something that we can look at Tim to answer your question you know you got to go through the State Licensing and stuff you're probably a
little ways out on construction of this building so I think yes we're actually doing an ordinance update and this is something that probably well we can you know and this is one I mean we have a lot of ordinances that we be looking at updating but if we can I mean if there's an ordinance that that we have to
FastTrack we can FastTrack specific ordinances and we can prioritize which ones now if this is one we see the fault now I want to set back from that road yeah I want to have a setback now whether it's 500 feet or 100 feet I mean I think
we need to establish what's reasonable even if there's no residence um or 50 ft I don't I don't even know you know main but we have so we will have to adjust that I believe this board should address this in a time we should 500 ft is too much it's just going to make from a
property line going to make it too hard to do and I don't know what you would gain by being that far what is an appropriate distance that's we're going to have to figure out 5 are long and I and I think why we ended up doing it I recall two months ago when we were
discussing it the reason why we went from the property line is because really the Planning Commission wanted increased beyond what the state would allow beyond what the state would allow and the state wouldn't allow it so we were trying to accommodate yes I think I think you're
right yeah I think so well I think I think that's appropriate we need to have setbacks regardless if there's y buildings there or not but what's appropriate I think we will be addressing that and we'll have to do give thought I can't see that it being
more than 300 feet no I can't but I mean we it's fine here no matter if we're going to if we're saying it'll be 300 feet so what we're saying is if this is approved which I anticipate it will be
we will be reviewing our ordinance and and I would say currently you have to be 500 feet so the at as proposed but if we we can make this a stipulation um if we change our ordinance you can abide by the new ordinance settings and not the old one
if that's as best that we can do today what is your potential start date for construction I mean I do you have to wait for the light the state to get all their Licensing in place okay no it it'd
really be you know road restrictions we're all I'm sure familiar with that um that's a little bit of an unknown that's kind of up to Mother Nature but uh you know we'd really like to breakr at least on the you know the well septic infrastructure of that nature work with the power company to at least get a Transformer on site things of that
nature um late May potentially early June so it pretty soon um and one thing I might add as a as a little piece of input from my perspective you have different businesses within this industry that will have
different impacts on the surrounding land residences things of that nature that may require their own unique setbacks so just consider like say you're doing like your your hoop house Greenhouse approach where you don't have
the odor and access control um where you do with indoor facilities where there's not going to be any odor we're going to have Odor Control secured access um things of that nature that May warrant different setbacks than something like the hoop house approach versus also
things like like retail dispensaries and the micro business licenses which permit onsite consumption that we do not so there'll be no on-site consumption there's not going to be any of that going on Strictly enforced um there's not even going to be any cash onsite
this is not going to be a cash only business we're going to be banking just like everyone else so so there there's really no incentive for thieves to to break in other than curiosity alone so uh for the for those reasons you know um when you're discussing you know setback
modifications um it may warrant discussion that the different types of businesses may have different setback implications very good point do yeah do we have anybody else that would like to make any comment would you please come up to the
microphone state your name and add what's the set back normal storage building off of a POS line 10 feet 10 feet so ask yourselves why are you trying to get it so far away from a property line it's a storage
building there's order there's a there's not there is there's people that claim there's order and so there is potential maybe not in your facility but there is odor so you have to address that as a as an ordinance diesel you can start up your tractor and it starts building know
the last gentleman he he first indicated us to that he wanted to dispose of it he was going to burn it so I mean the thing with an ordinance is it's not one it's one shoe fits all type of thing we it's not yeah I think we look at it
right well just for your information we're looking seriously at storage buildings also and there should be setbacks greater and should be threes between any structure so no no no you're not he has his way yeah anymore even
have one that's the point don't give me idea do we do we uh do we have any do we need any more information any more discussion there's more questions than there is answers here Mr chair yeah um I mean no State
guidelines uh I mean every question that I asked was well we think maybe no real answer um setbacks we still concerned with that I mean once the horse is out of the barn like they say well then the next grower is going to say well you let
them do it and so I mean I'm not clear on some of these things well just be aware for clarification you're not approving any setback so the site plan I mean right now we're looking at it has to be 500 ft um and there doesn't have to be any
special stipulations or conditions on that when he comes to build this and get a a actual building permit for other facility he has to meet 500 ft in order for us to give it to him just to just to be clear on that and the other thing is if we approve this according to the work
plan that the the work plan is um saying that there's no there's not going to be an order because of the process that you're doing it's uh I think that's important to note that that's that's a controlled one so if the next one comes in and it's a different growing facility
um and there there are those concerns of order with that approach there might be more restrictions or questions for them also would it be accurate Kyle to say that this this really is similar to all the discussion we've had about feed Lots like feed lots are regulated by the
state yes these are regulated by the state so I mean we we we have to as hard as it sometimes is believe that the state is is going to regulate this and follow and answer all these questions we don't know with their regulations right
so I mean 100% And when we go back to this like so you know one of the questions describe how adequate measures have been or will be taken to provide sufficient off street parking and loading space obviously that is something that is most likely met here um you describe how adequate utilities
access roads drainage and other necessary facilities have been or being provided he's talked about um I'm trying to think of that you are recycling your water basically so talking about drainage
there's no nutrients leaving this building from the operation itself talking about access roads when we were you know one of the conversations is always heavy truck traffic well when you're talking about producing only 800 lbs of a material a year he's using what
do you call it a transport van so that's like like a sprinter yeah so like a FedEx you know something that shows up with packages um the next question how establishing the condition use permit will not impede the normal orderly development and
Improvement of surrounding vacant property so if there is the question is if there if there's vacant property near this is this type of use going to affect that development that's the question you got to ask yourselves um next one
describe how a conditional use permit if granted will not harm the use and enjoyment of other properties in the immediate vicinity for the purposes already permitted nor substantially diminish impaired property values so you're looking at this putting up a building and having some type of
greenhouse within it do you believe that is going to impair or impede somebody's property values or use and enjoyment of their property that isn't visible from the house or from the property lines or roads nowhere near the impact of a feed lot turkey what I
mean whatever your feelings are on on it this is not if you put it though on 10t setback in a in a 200t long building on a property you know right down it will diminish your value if you're the so that's why you want larger we do want a setback but a
reasonable one now from the road you could argue that there's not a it's not going to hurt the value across the road I mean you could argue that I don't know you know that's debatable that point so we do need setbacks that's normally I mean when you have a campground or you have a gravel pit you're you're talking
about noise dust vibration traffic right I mean then there's lots of things actually to consider so when we were going through this in the Planning Commission it's trying to keep them on track of what you're actually considering right um what considering the sixth criteria
yes correct and that's what that's all that we have that we can are considering yep so do we have a motion Kyle how would you like the motion to read just concur with Planning
and Zoning with the required with the yeah I think that'd be adequate just motion to approve and concur with Planning and Zoning right recommendations and requirements yeah as as submitted by the building plan yep okay so moved so motion by bar do you
have a second I'll second second by Richard any further discussion okay all in favor signify by saying I I I I opposed I'm opposed okay motion carries um the last last item I have for
you is just a plat approval it's an acknowledgement for right Investments um in Lake Township so I can't recall if we had a motion on these in the past um but again it's just an acknowledgement surveyor put your
signature block on there this is within that 2 Mile ex territorial Lake View has the authority to approve which they have um so again it's just an acknowledgement if you want to either just have the chair it or make a motion to acknowledge I don't Kyle there there
there was a hold up on this for some reason what was holding this up so basically we have two different types of densities for common interest communities one is for residential use and one is for storage this didn't meet the residential density requirement so
it went through a variance process to meet that which it has so there's going to be one residence and I believe three storage buildings on a commonly owned piece of property with a stipulation by the board of adjustments that there could be no more
residences on there so what did you say you want us just to just acknowledge it well yeah so the your signature block is on there for uh for Carrie and and Dave so it's just we've done this and the sometimes the surveyor puts them on there sometimes they don't um soed that
we sign it but make a motion to acknowledge this I would authorize signature make a motion to authorize the signature of the chair acknowledging the final plat yeah I would say the colony just the colony I think it's both of us
but yeah just a call so moved do we have second okay we have a motion and a second all in favor signified by saying I I motion carries is there any further before I die here any further
items for for for the good of the order Mr chair Kyle I had one other question um Watershed is going through their plans uh upgrading the rules and we needed to get some of the Cy rules to make sure they mesh is that have you gotten that over to them yet so we can
finalize those together I got to get with Jim one last Quick time and my comments are easy good to go but his in terms of road project and things like that are a little bit deeper but okay soon as he he's coming today I believe
we can touch base with him immediately after so before their next meeting the Watershed meeting we will have something from the county perfect good thank you all right we are adjourned work session break again before your work session what yes we
will take a little break before the work session five minutes so you get