Yes Before we start the meeting um I guess you notice that we have a Oh not on Before we start the meeting I guess you notice we have a new member Can you hear me if you hold it the way Paul holds it Show me Paul Okay Okay Thank
you Before we start the meeting you can notice we have a new member to our board So happy to have her Johanna um Robinson Yes Uh anybody who oldtime resident of Belmar would know the Roper family the
old time Roper family has been here forever So Johanna we are so grateful to have you on the board But unfortunately I will say with regret that Mary um had to resign due to failing her failing
illness you know but she she probably served the board for 30 years so she will really really be missed Yes Okay Um Oh I'm sorry Um let's start the meeting with the pledge of
allegiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all And we're going to need a moment of silence We had a um
loss in here Um Mike Mike the if you remember the couple the German couple that lived here Motion passed So a moment of silence please Thank you This meeting I'm sorry Please please
hold that microphone the other way Yeah Okay Tell me every time Okay Do I have it do I have it yes Sounds good You're Shane Yes she's saying that No it needs to be this Yes This Yes All right Thank
you This meeting has been called in accordance with provision provisions of the open public meeting act and that an announcement of the same has been mailed to the local newspapers and to the clerk from the bureau of government and that the minutes of this meeting will be
available after pro board approval at a subsequent meeting And you don't need this I said commissioner Sherik here Commissioner Casserly here Commissioner Orchard absent So I think she's on her
way Commissioner Ramy here Commissioner McCracken is absent Commissioner Msano here Commissioner Robinson here You have a quorum Okay I'm actually Did everyone Does
everybody have a copy of the um minutes for the March 3rd meeting okay I needed a move to um approve them I'll make a motion I'll second it Commissioner Sherrick yes Commissioner
Casterly yes Commissioner Remy yes Commissioner Misano yes And Commissioner Robinson you'll stay Yes Okay Okay Now has everyone reviewed the
um minute the uh bills for this meeting and if so are there any questions where where' the fan go wrong i saw a repair for a fan on the bills I believe so Can I see that
is that just down the bottom no I want to see the actual Oh I'm sorry Oh you know electric Yes up in the roof One of the exhaust fans can't replace the motor Sandy could you let Lisa in for me please thank you
Any other questions i'll make a motion to approve the bills I'll second it Okay Commissioner Sherik yes Commissioner Casterly yes Commissioner Warch would you like to approve the bills yes
Commissioner Ramy yes Commissioner Misano yes Commissioner Robinson you can you can approve them if you feel comfortable Okay Okay Now we have um we need a report
from the executive director Okay It's been a rather busy month As as you're aware we did a inspection of all units except one and the one has been sick and requested we not enter in
there and so we put that off Uh of the 49 units we inspected we found four units uh with clutter excessive clutter We had four units that cloningness was
an issue We had 11 safety u problems within the units Majority of them were uh missing smoke alarm which we had to replace or
um ground fault interrupter TFI was not working in a couple of the units So they're going to be replaced of those you have to get the electrician in to do the outlets by the the bathroom sink
and the kitchen If you if if if an outlet is within six feet of a uh of water you have to have that So that god forbid something fell into the sink in water you would like safety
No Uh what's my uh I don't I don't have the particulars here But the uh the people uh with the clutter and uh clowniness will be getting just just a
reminder I spoke to them when they were there about the issues Next we've been dealing with the mice problem and we've had the exterminator in numerous times Uh they keep setting
traps and sticky pads Um I think the problem develops is is that when somebody has begins to see uh signs of rodent in the apartment they should notify us and and they didn't and
therefore it got worse and worse So please if you see something uh mice activity in your unit please let us know because the earlier we get to it uh the easier it is to eradicate
them Uh and if if anybody sees them uh please let Mike know and we'll put additional traps in there I know the units that we've had the problems with there are a number of traps and sticky pads in there Uh we are having a group come on
Thursday to install two outside cameras security cameras one on the east side and one on the west side Awesome So they'll be here on Thursday If you see somebody up on the scaffolding that's what they're there to do Uh
yeah I want to thank the people that came down for the demonstration by the fire marshall and fire chief I think it was very informative and very helpful and uh I was glad to see uh
about 15 people come down for that uh the grant for the repair We're in the last stage now where I now have access into the software into the program Okay
I know So what once this final uh uh section is completed the money should be be available to begin and the first step will be uh going out to bid We have the
bid specs all ready to go and once we know we have the money we'll advertise it The weatherization uh program we had a meeting with two of the uh representatives from uh Department of
Community Affairs Uh we gave him a tour of the building We showed them some of the problem windows with the draft and so forth mainly on the river side of the building Uh we're now uh at the next stage where
we just have submit some documents basically verifying that our tenants qualify uh incomewise for this program and then uh we'll begin to to see we'll begin to
do some renovations to make the building more energy efficient I think that was it Uh I then that's why I have to report any correspondence No No
Any old business any new business any reports from the commissioners this is it May I use the microphone absolutely Mike thank you very much Hold it the right way Mike Yes ma'am Paul do you recall the exact amount of of the
grant that we're going to get that you referred to earlier a ballpark figure would do 6676 676 Thank you Thank you Maria 676 I I my my interest is probably very premature but in light of some
recent circumstances that are affecting the stock market and the economy per the so-called experts could we possibly down the road if things go one way or the other either not discuss or discuss the potential for
cost increases in any of the work that we undertake so we can ensure that we'll have everything done and we'll have it done to best serve the residents Isn't there a 10% for Amy i'm I'm going to pass this down to Paul
in the bidding process Isn't there a a specification in there for price increase um that's usually dealing when you have price increase with bid specs that usually deals with asphalt not necessarily this kind of work What they
bid is what they bid and that's the price that if you award it at that that's what they have to stay at I mean there are instances where there's change orders that come into play for unforeseen They start doing something run into an unforeseen Um that is not supposed to that is not supposed to go
above 20% of the project cost Okay Thank you By the way Mike with that uh 667 there's also uh emergency funding which we requested
uh an extension on because we couldn't spend the first money until we got the second money So that's in process and I we're just waiting for the approval Hopefully we get the approval so we can combine the two amounts
Yeah I just wanted to make sure that we would be we would be able to be prepared to deal with what right now is a big unknown and hopefully it's not going to be a big unknown should we ever get to that Thanks again Paul And also don't we have that um 196 that
we have to reassign that we was supposed to be for the elevator but now we'll get it'll be included in this total Right Once we get the funding then we can put in for a modification Perfect Okay Okay Any reports from the Oh sorry
Any reports from the general public uh Nita Pekelli First Avenue Oh Buckley sorry Um any um are there any activities any activities here on a monthly basis for the seniors any activities do you have like a rotating schedule or
anything like that bingo Every second Monday of the month Okay That's the only one that we have That's it And there's All right Any update on the um long armed graffiti monsters
well well wait Paul you address that Yeah I followed up on on your comment last month and I got the copy of the police report and there was no stating of any amount of people hanging there or more than one person
I got the whole report and that's basically they all they knew is somebody went up there and spray painted it I believe you said that you spoke with the police department on that and No I didn't speak with the police department I thought that's what the police department said Go ahead I didn't speak to the police but that's what the police
said Said to who that's not important But the fact is like what is happening with the graffiti what is happening with the police is there anybody coming out is there any patrol cars coming by are you taking it down are you just going to argue with me every month like what no but I I I just wanted to make the point
that you just want to make the point that I said something that you didn't like and you want to prove it I want to know more about the safety of the residents here in the building I don't care what you think of me I want to hear about the safety of somebody was up there with graffiti Nobody has long arms
that long They were up there They were on the scaffolding They're they made their pretty little picture probably a gang and they made it on the building And I want to know what's being done about that That's incredibly dangerously scary frightening and I don't even live
here I don't care what you think about what I said I don't care what you think about me I care about I already reported that two cameras are going to be installed that'll cover the east and west side of the building What about the people that you know already been up
there is anybody any followup is there anything happening with that you can take that up with chief of police uh uh Scott because uh that's a police matter That's a police matter So the safety of the residents is not under your job description Awesome
Okay Thank you very much Anyone else yes Maria Hi Maria Council rep Um congratulations Johanna Um I wanted to um let everyone know that I gave uh Miss Ellen the applications for
uh the anchor program um which some of the residents were eligible for to get money back um uh with the anchor program last year So please look to see if you're eligible Um but Ellen has those applications for you Um if you have any
questions you can always contact me as well um at the burrow Um also is there any way that when we put the cameras up that the graffiti can be like if someone's up there is there any way that they can either clean or paint over the graffiti we're already prepared We've
made preparations for that Wonderful Once the weather breaks it's going to be powerwashed Okay Okay Perfect Um and then as far as the um weatherization um so they looked at the windows and the draft on the river side
of the building What did they offer that they can actually do because I don't know much about the program Well the next step once we're approved they then send in an engineer for two days to do an analysis of the building
Okay and the engineer will come up with recommendations And will they look at all of the units then instead of just the few because I know that certain units have different you know different issues with weatherization especially some have a real draft some have a real
issue um in in other ways with um paint peeling Is there anything else like that can they look at more units than just the ones that they saw well they can look at as many as they want when they're here Okay I mean we will welcome them with that uh part of the paint
peeling is is connected to the uh brick facade So once the brick is reattached to the building we're not going to have that type of peeling Okay because water's getting behind it now because the wall pulled out Once the walls brought back to the building we should
not have the problem of the water in the interior of the exterior wall Okay great And I think Missy wanted to say something Yeah I have a couple of things I'd like to bring up The first thing is uh glad to hear that followed up with
the weatherization assisted program that paperwork is going into qualifying for I do want to mention one thing that really bothered me I understand that only one
apartment was looked at Well the Tanya Farus is in charge of the Mammoth County restoration program told me the rep was going to come and look at all the units
pl all Also I want to stress the fact that just because he saw one apartment doesn't mean all the apartments have the same problem Okay Again thank you for following up with that We're going to keep after this and
I hope this gets uh we get qualified for the grant uh because we really needed the windows not only attractive but they were also very heavy Okay The other thing I want to talk about a year ago
you had a special meeting for the improvement five-year improvement plan and I wrote up some suggestions that we made and I'm glad to see that uh you're putting the
camera outside on the left side east side That was one of the suggestions We still need the apartments to be painted on a rotational basis I know there was a mirror the mayor made excellent
suggestion and say the hire outside contractor who come in and do one floor on rotation every five years I think it's great idea and also carpet
cleaning same idea Hire a carpet cleaning agency to do that Now we also have a problem with the front uh the phones that bring people in from the front entrance and I understand
they do not work The visual images do not work Now this is non-compliance with ADA that have to be repaired There's no question about it associate safety and security issue You don't want to be
ringing people in You don't know You don't recognize who's a voice but by the voice Okay The other thing I want to bring up is I understand there's a lot of clutter
in tenant apartments and I think it would be very helpful to reach out to some Belmont organizations like a woman club or St Francis the poor society or maybe St
Rose High School has a community park and people come in or parents who come in and help the senior sort out thing what they want what they don't want and then what they don't want we
give to some organization as park has a lot of organizations that accept items Um also the fire department also mentioned that the cluttering of the apartments are a fire hazard And you
also stress that you must have three feet of your grass radius around so people can come and go to firemen and first aid Okay Now all these issues are safety and
security issues Um personal level it's also a health issue when people have apartments like mine I've been in my apartment 19 years
It has not been painted in 19 years The condition is really bad I'm going to ask some if you would pass them out the pictures inside of my apartment
This morning I woke up in my bedroom uh my bedroom my bed were big flakes of paint that came off my ceiling That should not be happening This is unbelievable
Also onto her bed Onto your bed If going to do repairs you must notify not just me repairs in any apartment You must notify the tenant that he's coming in the apartment He can't just walk in the
apartment whenever he feels like and do repairs That's very important Also a tenant must be present in the apartment while Mike is there I don't want Mike working in my apartment when I'm not there
right i can't That's a security and safety issue I don't want him looking around at my thing that are laid out of my desk or wherever Okay Um also my question is I understand at
this meeting a year ago that Paul announced that HUD awarded a grant of 37 $367,000 for emergency repairs Can these
this grant be applied to repairs such as painting cleaning the carpets uh whatever else we need that need to be done Missy that grant is specifically for the brick
facade It can't be used for any other purpose and we need both grants to attach the brick facade So no we we can use the money for that Anyone else uh Nita Buckley First Avenue How come there's no money uh other than
the grants to fix the facade if you manage a building in my mind you would know you would project you know what issues the building would be having and you would have money building up to save things So why are we just looking at grants why is
there not any actual housing money i need I can explain that to you So because we are a fally subsidized building we only get so much money each year from the HUD for capital repairs We get about $100,000 a year that we've
been saving to do these repairs That along with the emergency funding along with doing the elevator that's our only source of income besides the rent And because we are a HUD building it is deed restricted and we are not allowed to take out debt
So that's why it takes time to save up money because we only get a certain amount each year Okay Anybody else yes Put this down on as far as the the painting Oh I'm so
sorry Here Were you going to speak i'm so sorry No it's I need to put that down I can't talk right Um it's disturbing to hear about the clutter in the apartments I know that that's a safety hazard and a fire hazard
But um I also know maybe some of the residents aren't maybe up to handling this Maybe some of our high schools have community service Um maybe we could work something out Residents if they don't want it on a certain day just put it
outside the door and it could just be carried away Um I think the residents probably need some help with that Well the residents that I've talked to with the clutter it it's not a question of being able to put things out it's
basically a questioning having too much stuff and having to give it up So you could have okay you know a group of people volunteering which might be fine but I don't think you know unless they make a decision that they're going to declutter they're not going to give
anything up And as far as the safety factor uh none of the apartments I visited had passageways th narrower than 3 ft So I spoke to the police chief about it and
that's not a violation as long as there's a three-foot package to get or passage to get around the unit I understand Thank you And I have a question about the cameras Are these cameras that are recording 24
hours or do they work like the rings that most of us have on our homes do they alert they constantly record and and uh I believe they they're deleted after 30 days So that would
mean someone would have to be which no one's going to watching it all the time to catch someone You watch it all the time Um I don't know what the point would be to watch someone doing graffiti three days later Um well we would at
least know who it was and get a visual hopefully about it And also if there's cameras up I think it's a deterrent from people doing that Okay Because the way cuz a lot of us have it on our houses the way the rings work as I'm sure you know it alerts as soon as someone's
there and police could be called in right away but that's not how they're going to work No and actually if if people if if anybody sees somebody on the scaffolding the immediate thing would be to call 911
I mean if you see it you know say something That's that's what we have to rely on But no we don't have we don't have 24-hour security going around the building Okay Thank you
One second I know you had mentioned um that there's some apartments that have cluttered and they were they need to be cleared out Did they give a time frame on when this has to be done we give them a time frame and we'll be reasonable So how long ago
was it that they told you that um there was clutter and like what's the time frame between now and when it possibly will be done well we have to get to know we have to give them notice And uh so my question is to when did you find out uh
that they needed to about two weeks ago when we did our inspections Okay We did it over a five day period And have we got in contact with the uh tenants about it yet well they were told at the time of the inspection we're following it up with a a letter so that they have to you
know make the changes within that specified period of time Okay So then letters haven't gone out as yet No So then once they are how what is the time frame that you're going to give them i didn't really Okay Thank you
Anyone else yes Yes I have a question Uh back to painting and art job Missy can you stand up because I really can't I have I can't hear you Okay Sorry Um
the microphone I have question about painting and doing odd jobs in the apartments I have a friend who's a handyman I was working there I can hire him and he submit an invoice for the work to
Paul if he paid No because we don't know if he's certified and we're like we really don't want strange people coming into the building doing work But it's okay if they do graffiti outside the building
That's cool I get it completely Have a good have a good evening Yeah we love you too Okay have we settled everything anyone else i guess my followup with that is um can
Missy and anyone else who has um chipping or flaking paint in her situation where it actually went on her bed um can they put in a work order to have a repainting or something done and is that reasonable i mean I know that the issue is not going to stop right our
issue is continuous We've been continually addressing this It's not a new problem And once the work order is put in it'll it'll get done But people have to put the work order in That's it But no one is signing these You're
supposed to have three sheets right you get one the tenants get one and Mike get one Right They supposed to be dated when he starts when he finish and signed off That is not being done And I can tell
you that for a fact That is not being done No I have a I'm sorry Paul but it's Can we use the microphone please but it's not being done I have a question Yeah because I'm looking at these pictures here Please
use the microphone Hi I'm just looking at some of the pictures here I don't know Are these the ones that Missy yes All right So just in my humble opinion there's a lot of peeling there I mean she said it's been 19 years since she's had
anything done You know if maintenance if there is been order put in why does her apartment look like this i don't know if there's been a work order She's put a work order Missy have you put in a work order have you put in a work order
Uh wait a minute This is just insane I'm sorry to say this but you know when you do an inspection on a yearly basis you see that there's a need for a pendant job to be done Then I see Mike writing
down on his pad when he was there and doing the inspections in my room There you know what used to be done when I showed them all the pictures of the damage around my windows and my ceilings and everything I think it's absurd
asking me if I wrote a work order up Well Mike knows very well I spoke to him the other day He goes "Oh I'm not going to get around to it for maybe the end of May or whatever." I'm saying right now I'm tired of things being swept under
the rug Thank you Missy It's just wrong Missy did you put a work order in poor me You don't want strangers in the building to do work Well I don't understand that you have problems coming in and so forth
Electrician and whatever I have people who come in and do my carpet cleaning That doesn't make sense what you said Well you know I'm sorry I really I just want to say one more thing So you say
I have to live in the conditions I live in right now until I pass away and then oh they'll take those That's what happened with the barbers Go ahead 22 years there Never has it
You have to put a work order You have to put a work order That's the rule Even when they come around and do inspection when there's work to be done you still have to put a work order which I know we were told we didn't have to but we do
have to put a work order in for everything that has to be done from here on in That's the name of the game Okay that's it You have to do a work order You're supposed to get three sheets Okay there's three sheets Okay everybody
should know this When he comes to do anything in your apartment he has to sign it when he starts and finish He gets a copy you get a copy and we all get a copy We've been saying this at least I have for I don't know how long You need
to do those work order Thank you Okay Thank you Thank you everybody I think Okay Yes No Your name board I just have a suggestion
Um we put in the work order and we I believe there's 50 apartments Yes there are You have one maintenance man How long is that going to take him to get around to all the work orders that goes on maybe it depends really on what there
is that he's working on So I mean that's hard to say Yes But I mean one man for 50 apartments maybe if you have another person that he would have a helper that would get things done
quicker and everybody be satisfied We've always had one We've always had one And if there are extra things then they do call if if he's overloaded with things then somebody else does get called in Does that answer your question
thank you Okay Um I'm going to call someone to make a motion to Jared I'll second I'll second All in favor hi Naria