Before I start the ad adequate notice, this will be the last time we read this because I don't know if you know the change of the the law, but it it is required only now to be on the town website and uh or have it on our website as well. And then it's a link to a state
website starting with March 1st. It's our next uh meeting will be in March. So actually, I'm sorry. I will read it adequate notice, but it will say that you know it's on the website and not on in the two papers. I think they probably tried to decrease that. A lot of people were not reading papers and the online
papers are pretty expensive to do things. So that's why the state changed that. But we're still so adequate notice of this meeting of the library board of trustees was sent by email to our official newspapers as of today, the
Asbury Park Press and Coar. You can stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. >> And we have a swearing in. So Darlene is going to stand, raise her right hand, and go ahead. >> I'm sorry. I, Darling Havens, do solemnly swear that I support the Constitution of the United States and
the Constitution of the State of New Jersey and that I will bear true faith and allegiance to the same and to the governments established in the United States and in these states under the authority of the people. So help me God site. All right. Okay. Okay. So, we're
going to start the reorganization procedures. And since we don't have a president at this time yet, uh I'll I'll take care of this. First, we're going to do nominations for board secretary so we can document everything that we're doing from now on. Do we have any nominations?
>> Nominate. >> Okay, we have a second. Do we have any Do we have any other nominations that any discussion? Okay. Hearing none, maybe we could just do all in favor. >> I
>> Okay, opposed. Okay. Congratulations. You're on again. >> All right. So, I'll I'll do the the president as well and then whoever the president is will take over the meeting after that. So, do we have any nominations? >> Sure. >> Okay. We have one. We have a second for
Sharon. Close. Okay. Second. Okay. Any other uh nominations? Okay. Hearing none. No discussion. That's just all in favor. >> I opposed. You're on. The meeting's yours.
>> Congratulations. >> Okay. Um do we have to do the roll call then? >> Uh yeah, if we could. Is that okay? >> Should I put down her first and second? I just wonder if you wanted to mention Danielle. She's She's coming.
>> She's coming, but she's not here. >> Yeah, she's not here. >> We got four. We roll out. >> Yeah, right. We're rolling. >> Okay. Jere Bruce >> is not here. >> Mark
>> here. >> Maria present. Joanna, >> Sharon, Michael >> Sorry. So, I'll call here. >> Yeah. >> Okay. Um, in addition, we have to do the
um >> we do it. >> Yeah. >> Okay. Great. Um, do we have any nominate? So, the next thing we're going to do is the treasure. Uh, do we have any nominations for treasurer? >> I nominate. >> Okay, >> we have a second. And do we have any
other recommendations or nominees? Hearing none. All in favor? >> Opposed? Okay, great. And lastly, uh, vice president >> Mike. I Okay, second.
Second. Okay, any other nominees? Okay. All in favor? >> Opposed. Okay. We have our executive board. >> All right. Uh I guess it's approval of the December
meeting. We did have one in December. November. >> November. November. >> So I need approval of the minutes from the November meeting. >> She said here if anybody wants to Glenn sent them again. Yeah, I looked at them. >> I'll approve them.
Okay. >> Second. >> All in favor? >> I think it's the yellow sheet also. So, the board meetings and just making sure we all want to go with the every other month again uh this year. If we're
good with that, I'll go over the the meeting dates right now. Make sure you're okay with them. Is everyone okay with that? >> Okay. So, the March meeting, the second Monday is the 9th. >> Okay. Um, and then May
is the 11th of May. And then July, and hopefully we can um have a little get together after the meeting like we did the July. That would be fun, is the 13th, July.
And um September is the 14th and November is the 9th. Okay. Any questions on that? I don't think it correlated with any Go ahead. >> No, go ahead.
>> Yeah. >> Uh you said March 9th and then April. >> No, every other >> May May 11th. May 11. Okay. >> And it didn't correlate with any holidays or anything.
>> We're good with that. Is everybody okay with that? >> Okay. It doesn't have to be we don't need a resolution or anything. We have that. Um we won't have to put it >> We won't have to put it on the um in the paper, Lewis. So, let's just We're going
to give it to uh April. So, if you could just give that to to April. You know what? also update our website too. >> Yeah. And our website and then April will link it to the state website starting March 1st. Um why don't do you mind if we just set the date as well for
the January reorganization so we don't have to post it again? So if anyone's looking uh are you okay with that that we just do the 27th um the 11th of of January. That's the second >> in 2027 >> in 2027. The reason being is if we don't
do that um if someone's looking for the meeting and we don't have a meeting to go over you. Is that okay? Yeah. >> All right. So, it's set. Okay. So, the reorg will be on the 11th of of January. That will all be on our website, the town website
>> January 11th and 27th. >> So, then we don't have to worry about putting it on >> until again after organizations. Yeah. >> Yep. Yeah. Yeah. >> You know what I mean? Because we won't talk about the dates until Yeah.
Everybody's looking at me like, "What's the problem? >> What's wrong with you people?" >> So, in terms of the the library being closed, I usually just review this with you to make sure you agree with this. We
um will be closed on January uh 19th, MLK day. Now, usually we are open Saturday and Sunday for that um weekend. The only thing I ask is there's some weekends where we have where it's a long weekend
where we've had trouble um filling it and last minute we were able to figure it out. If if we don't, there's a chance it it could be closed, but we haven't had a problem since. We've been close at times. Um but I just wanted to give you the heads up on that. the long weekend.
Sometimes it's it's harder just like it's very hard around Christmas time. Uh Lewis takes his vacation, I take vacation, and it people are away, but we've been able to do it. So, just want to give you the heads up. Uh in February, we're closed on President's Day. Again, we're open the Saturday and
Sunday before that as long as we can we can staff it. I'm sorry, that's the 16th. Sorry about that. >> Okay. Nothing in March. We're open every day in April. We have Good Friday the 3rd,
the 4th to Saturday, and Easter the 5th. Oh, and you know what? I didn't even think uh I should put it in for March. When's the parade? We always >> March 1st. Sunday. >> Okay. So, March 1st as well. Is everybody >> Okay. I forgot to do that.
>> Got to be on the float. So, it's a little hard to be here. >> Yeah. >> Closed. I forgot we do that. Okay. Yeah. >> But just that day, not >> just that day. Just that day. >> Yep. >> Okay. That's it for for April. And then May, we're closed for Memorial Day,
which is the 23rd, the 24th, and the 25th. In June, we don't have anything. Just if you're marking your cal calendars, the first concert is June 4th with Pat Rody. >> All right. if anybody's excited about
that. That's our big event summer. Okay. Then, uh July, uh 4th weekend, we're closed. That's the 3rd is a Friday, the fourth the Saturday, and 5th the Sunday. Nothing in August.
September, we have uh Labor Day weekend, which is the 5th, 6th, and 7th. October 12th is Columbus Day. Usually you say to be closed there and again the Saturday and Sunday if we can fill it, we will be open. Usually it's okay for
Columbus days. Um we are normally closed the Wednesday before Thanksgiving at 2. We have closed sometimes that day. It's up it's up to you what you want to do. But Thursday, Friday, Saturday, Sunday. I think since
it's such a long Is that me? >> Yes. 25 to 29. >> Who's I stole someone's? >> Is that yours? No. >> Who's I have? Someone's phone. >> Someone's
Patty's. >> So, here's uh Thanksgiving is the 26th. Then we have Friday the 27th, Saturday the 28th, and Sunday the 29th. We're always closed that whole weekend. What do you want to do the Wednesday before? We've done both. We've been closed or closed at two.
>> I would say close at two. >> I would make that a motion. >> Got it. >> Yeah, that's fine. As long as everybody agrees. Yeah. Does everyone agree with that? >> On Wednesday. >> Yep. Because we're closed so many days. Yep. Okay. And then Christmas this year is a
weekend and we have had a hard time. Um so the the 20 we normally close the 24th and the 25th. The 26th and the 27th is a is a Saturday and Sunday. Um do you want us to try to stay open? Do you want can
we close? It's up it's up to you. >> Christmas. >> It's on a Friday. It was on a Thursday. So we did we were we were closed the 24th and 25th >> and open on Saturday and Sunday. >> Yeah, because there was a day right in between. >> Yeah, because it was on Thursday. So we
had Friday. >> I mean >> it's we have a real hard time during Christmas. If we could that's great, but if you want me to try to >> Yeah. Whatever you want. >> Well, you're only open till two on both days when you sent me. >> Yeah. >> So I would say close.
>> Okay, great. Thank you. And then on the 31st is um we just close at 2 and then we're closed on the 1st. Okay. Is everybody in agreement to that that that count? Okay. Great. >> So what was what was December?
>> I'm sorry. I'm >> tired looking for text. >> She's right here. >> I took it. >> You took it. It's like in my pocket. I thought it was >> Sorry about that. Okay. Yeah, you had a question.
>> What was the >> Christmas? What was the Christmas? >> 24 25 and then Saturday and Sunday 26 and 27 closed. >> 25 26 >> and then the 31st we close at 2
>> and then we're closed on the first. >> Always. >> Okay. All right. So, we have those. That's good. The next item is I found out from Lorraine that in the past we have talked about how much money that we we would
want to put into reserves and it was my understanding and my mistake I don't I don't I actually was never told this I didn't understand this was that if we if you want to have 20% of the expenditures
um rolled over into reserve and it's not called capital reserve it's a general general reserve. Um, then you don't have to do anything. That automatically happens. She does that automatically. If you want less money, then it's then it's your choice. You
have to have a resolution. So, um, if for some reason you you know, maybe there I know there have been times in the past, right, where the mayor has come and say we're be challenged and would would the board be willing to do that? Jerry hasn't talked to me about
that. So um do we want to have the normal 20% of the expenditures rolled over into uh reserves into reserves? >> Yeah, unless brings up some some point later revisit it. >> Okay, great. >> Jerry has a contention.
>> Yeah. >> You know, then happy to revisit it, but otherwise we just keepion. >> Great. And I thought you might want to know there's about 400,000 um in in reserves. I have the exact amount. Um and um
400,087 I think is what it was. Um I have it here. >> I'm sorry. 473800. >> Is that including this year? >> That's not included this year. >> And then this year be what? Another 130. >> It's about another It's over 100. I
don't have the exact but it's it's over because some of the the expenditures there's some money that came back that was not paid with expenditures. some extra was the cost. So, it's probably going to I was thinking 125, but I didn't. Yeah. Okay. Um All right. So, we're going to
do that. We're going to I'm just going to tell the rain anyway that we're the board wants to just keep it the same for the 20%. See, that is um so staff payraises, the nonUN people at the town receive 2 and a half%. So
this this would have to be a a a resolution and so I'm asking the board could we do the same with our uh employees discussion. >> So the the amount would be the same for all you said all employees >> everybody.
>> Okay. Yeah. >> It's been we've done 2.5 before we've done two. We did three one year. So the I I was just whatever they're getting that's what I recommend to you. So I'm okay with that. Okay. So if someone could just do a resolution with that
>> resolution for pay increases at 2.5% discussion. This is kind of a mixture of my update and new business. Um I think what Michael said correlating with nonun >> town
employees. >> Okay. All right. So was that seconded? >> Yes. >> Okay. So we have a resolution to raise the pay of all employees of the library
commensurate with non >> 2.5%. >> 2.5%. Okay. And Danielle. >> Yes. >> Yes. >> Yes. Maria,
>> yes. >> Sharon, >> yes. >> Did I leave Mark? >> That this is an old list. Okay. Yes. Number two. >> The next
>> Okay. >> The next item is if you look at this document that I put in front of you here, this is the bid award recommendation from our engineer from Jim. Um, and you can see the the prices.
Um it's again just to remind you it's the redoing the outside of the building in terms of the cracks and everything. The painting three new doors especially the front door which um you know if you see it has a little bit of damage to it
taking care of that. Uh the sopets the additional alternate bid is the uh gutters um doing that and that's the sopets under the gutters. So that's um those are the five bids that we received and
the recommendation was to go with the lowest bidder. He did I did talk to them and say that they've dealt with that company before. They're comfortable with it. They look through all the documents and that's their recommendation. This if if you were to go with this
recommendation, then I would give this to the town council and then they will also approve it. They're planning on approving this at their next meeting. as long as you agree to this. >> Can you explain the second part, the ultimate bid one? >> I'm not sure.
>> That's so so the idea is we wanted a bid with all the things and then not put the gutters in, >> okay, >> it into the original bid as an extra >> in case it was really expensive or because we talked about it separately,
you know, before. We've had recommendations from the um company that um cleans our gutters that we need to do something that especially when we're working on the outside of the building. It makes sense to to do that at the same time.
>> It's just such a diverse >> Yeah. 7,000 versus 22 55,000. >> What are they made of? Gold. >> Yeah. Mike, would you know why that? >> No. A lot of the numbers were very strange on this one. When you have
>> when you have large work items bundled together, you you see that >> yeah, >> it didn't look like the bid was particularly unbalanced. So, I was I was going for it. >> Okay. >> Now, if they opted to go to both gutters
and the main work, it would be like the 184 plus 22. Correct. But you have to you have to you have to vote on the entire double double whammy. You can't bid bid. >> Whatever you want.
We can do whatever we want, but I would say that we >> want to like why bother like >> right so if we could any discussion on this?
Uh so assuming we approve um and the uh burrow approves, when would the work start? >> Springtime. >> Yeah. >> Temperature dependent. >> Yeah. >> April, May, May, June. >> I would think May
to June. My guess >> the coatings typically there there's temperature restrictions usually around 43. And how long will it take to know? >> I'm trying to think what Jim Jim said.
>> Say a few months. >> So basically over the >> Yeah. I mean >> that's the negative. Yeah. >> No time. >> Yeah. >> But on Mike's point, some of this work has to be done with >> Yeah. I was going to say
>> parking those trucks in a safe spot. Leave them there. >> And this would be inclusive of any scaffolding. Correct. >> This would be you're saying would this >> Yeah, this would include whatever scaffolding needs to be placed for the
job itself. >> He's limited to 60 days. Oh, it is >> any other discussion. Would someone like to do a uh resolution? It's a similar amount that we have spent
on the windows. So it would be to approve a resolution to um >> to to approve the uh recommendation from our engineer for and you could just uh >> to receive Lois Witter.
>> Yeah. And and we we would list um >> uh the name right there. Um >> George >> Pat is right there. If someone is wanting to do that, >> including the alternate bin, >> including the That's what it says on the
second page. 206, >> right? I think with the amount of work that had to be done for five bids, I I'm pleased that we had such a diverse. So, at least we had something and we had a recommendation that they know of some of the work that's been done by the low
bidder. >> Yeah, pretty well responded to >> I'll make a recommendation that we approve the suggestion of our engineers Remington and Vernick to have the number one
bidder George Costas PDP, whatever that stands for, be approved for the work to be done on the the exterior of the facade of the building. Second that >> discussion.
Okay. So the resolution is to approve the recommendation from our engineers to accept the lowest bid uh which is the bid by the torch. Who's just supposed to stand on? LLC
for both base and the alternate bid for to complete the work on the facade. >> Do we need the number totaling 206? >> Yeah, you could put 184 base 22,000 total of
Okay. All right. >> Yes. >> Okay. Um Danielle, >> yes. >> Bruce, >> yes. >> Mark, >> yes.
>> Charlene, >> yes. Maria, >> yes. Yes. >> Okay. I'll kind of just take a >> Okay. I don't have any other new business. Does anyone have any other new business? That was everything on my
agenda. Okay. Okay. So, Lewis, you're on to just so you know, every month, um, Lewis will be reviewing the events that happened since the last meeting and we'll tell you what's going on until the next
meeting. >> Okay. So, um, good evening everyone. I've uh given you a little print out there of a list of the recent events we had and a couple of upcoming I've attached uh the uh attendance analysis
sheet for those last two meetings. The live animal event at Jenkins touch tank uh we had uh estimated attendance of about 79 people total uh and uh the holiday concert Zack Alexander was very very well attended at 134 people. Uh the
feedback we've gotten on both of those events have been very very positive. They really like Zach Alexander did a fantastic job. You know if you were there uh you saw that he uh the performance was well done. outstanding ovation for my way and I'm sure and because he did a fantastic job there and
also we were uh lucky to have um Coney Island waffle and ice cream generously donate ice cream to give to everyone as well on top of the uh sandwiches we provided for everyone. So turned out to be very very good and you know pretty well attended. That was the event that
we kind of capped off registration. and we had registration reach over 200 to attend and uh we capped off so this way we would limit any overage uh of people coming in. So luckily um we capped it
off there and we had a a uh a no-show rate of about uh what was it uh 33% I believe. >> Yeah 33% no show rate. So that'll enable us to accommodate everyone comfortably. Uh, and that worked out very very well.
>> And did that replace Mr. Ray from last year? >> Yes, he replaced Mr. Ray. >> And Mr. Ray was not well attended last year, was it? >> No. >> No. Mr. Ray has been historically very poor attendance room. But no matter what we've done, we've had Mr. Ray at different times of the year, at
different times of the day, at different locations, and no traction whatsoever. So, um, and we knew up north in like elementary stuff, but >> no, >> this is like an adult concert.
>> Yes, this Zach Alexander was more of an adult uh performer. Uh, and he's more well known as well because Zach Alexander was scheduled to play later that week, >> uh, at the Alangquin theaters. >> Okay. And he was charging like over a hundred bucks a ticket to go see him
over there, but he had the big 20 piece orchestra behind him there. So, we could have had him for five grand, but no, that was but unfortunately all we ended up was the uh uh karaoke player. But, however, we are working to book him again for next Christmas, but this time it's a three-piece band.
>> Awesome. >> Okay. So, >> um just to for future Thursday, December, this was the night of the Belmar School holiday concert. >> Yeah. >> So, I think that definitely >> that may have dampened some >> had a conflict interest. Well, we had a
pretty strong turnout as it was. >> That's about what we get though. About 33% no shows sign up. >> That's typical actually. Some Yeah. >> So, so overall that was a success. And he was a good get to have. We had we booked him
>> like back in January. >> No, >> no, no. He's up in uh I think the Bayon area, I believe. >> He's played at some restaurants around here. >> Yeah, he plays at um at um Scarlet uh Chicago right there. So he's done that
there too. So upcoming um I have attached the entire uh roster of the uh living history series. Okay. All the upcoming event the first two will occur prior to our next meeting which is George Washington. He's on Thursday,
February 6th at Taylor Pavilion, 6 PM. And then the second one will be Thomas Jefferson and Abigail Adams a a two for one. And that's at Saturday, February 21st, noon, Taylor Pavilion. And then the following ones will occur
after the ones. Um, the one I'm really cool interested to see will be the Juliet Gordon Low One, the founder of the Girl Scouts. Uh, I have alerted the local Girl Scout troop leaders and they are all thrilled and excited and they're going to help promote this up and down the Jersey Shore for all the other
groups, uh, Girl Scout groups in the area. So, that'll be really, really good. So, and they're going to be selling Girl Scout cookies at the event. So, so, so we'll be using that as part of a marketing. Yeah, it's going to be a packed one. A whole bunch of Girl Scouts
and everyone want to buy Girl. >> So, we have a great lineup up there. Uh, and also uh there are other events uh we got going uh working on for the rest of the year. Um uh I don't have listed here, but if anyone has a question about
any of them, for example, really quick, I'll mention them. We have in the works the soda bread contest on March 19th. We have our poetry jam again on March on April 30th. And the
we're currently tentatively scheduled April 16th for the America 250 party, but that's uh to be determined to be finalized. >> What was that? >> The America 250th anniversary party that we we're the library. And then finally,
there's Junth that will probably be either on the 19th or 20th as well, depending when the orchestra is available. And then finally, we have the summer concert series that which we're finalizing right now. And then uh other major events will be listed as we book them for later on in the year.
>> And that's uh it for the events. Anybody have any questions about any of the events? Yes, please. >> Yeah. Are we having anything uh for celebration for next weekend? Uh I think on later on, right? Well, yeah, that'll be the Hispanic Heritage Month. That's in September 15th. >> Okay. So, we're further down the line.
>> Yeah, we're further down the line for that. >> So, basically, we're just uh right now is just the Irish celebration, >> correct? >> And that's Okay. Okay. >> Were we able to book the band for America 250? >> Yes, but there's the events committee
who has a meeting Wednesday. Um there's they're thinking about changing it because we have maybe an agreement with uh not having a problem with parking. So having it later in May, so when it's warmer and maybe outside and so we have
it booked for that time, but it might move. So that's why uh um you know, I didn't want to say for sure that's what we're doing, but the meeting will be Wednesday. So, I can actually send that out to you what we decided. And once I
start, we'll talk to uh the band um what is it again? >> Ocean Avenue Stompers. >> You've seen them, right? >> They're awesome. >> Yeah. Right. >> They're so good. >> Yeah. >> So, um Okay. Anything else? Any questions? Any other questions for Louis?
>> Okay. >> Did we ever have anything? >> We did. We never had anything. Luckily, >> no. each other. Okay. >> What business? >> Oh, I Well, no. Uh just to answer your
question, uh no, we're not doing Diwali this year and we're not doing uh Chinese New Year this year. Uh that we did that so that we could fit into our budget uh other events like we're going to be doing a Native American uh uh event uh later on this year plus the uh the
America 250 as part. >> So, we're focusing on those. Next year we'll probably be see a return to one or more of those plus we'll have additional new cultural events on different >> try to rotate >> keep some of the same rotates some new
>> and as as one quick final note if I may uh two two quick things one is uh we do have a recurring series of programs happens every month our Medicare uh information program is uh every month that we have that will be ongoing uh this year that's been very well attended
every month every everyone someone's turning 65 every month and so they got to find out. So they that's been pretty positive and as the year goes on other smaller scale events like author times and other
presentations will come on uh on online and we'll let you in as they come on board. So, >> and also I just wanted to say the women's club um where we have the kids um come down and sing to. It's a women's
club with with guests. Uh I thought went real well. Uh that's not really one of our events. It's just something that I kind of organized with the school every year. I guess we can consider it an event but we had like 50 60 maybe people there and the both Belmar and Manisquan
they were right. >> Yeah. I mean Manasquar was good but you know the older Manwan High School they were >> they were going to be competing right somewhere. I forget what they said but performing >> it was marching band.
>> No I mean the choir. >> The choir >> and the and the band. Some of the band. >> Yeah, some of the band. It was really good. >> Carrie did a good job with Belmar. >> Yeah. >> Um Okay. Any old business?
>> Old business. Anyone have anything you want to talk about? Okay. Treasures report. >> All right. So, our budget amount is $973,580. In November, we spent $532,51544. We were waiting to pay the vendor of
$64,449.78, which left us a balance of $376,614.78. Then, December, we started again with the $973,580. We spent $590,6925. Waiting to pay the vendor was $40,93421, which left us a balance, excuse me, of
$341,953.74. Any questions? >> That'll get that'll get tred up the straggler costs. Um we're going to put 125ish away from reserves and that
leaves about 200 and 220 that gets returned to the taxpayers. >> Correct. I know uh Sharon was going I'm not sure what her whole report was, but I do know she wanted you to know that uh I'm going to be meeting with the strategic plan uh
committee in the next month and you have a presentation on that in March. So, I know it was that and I'm not sure um what the other I'm trying to remember what she spoke to me
about. I know that was the main thing. >> Any other >> Mark is Mark engaged in that member of the street? >> Yeah. Yeah. Okay. Uh public comment?
No. Okay. And does anyone want to do a resolution for a journal? >> Yes. Yes. Quickly for sure. >> A second on that. >> Second.