--------- work meeting microphone on here. First item on the agenda is introduction of new employees. Looks like we might have some new employees tonight possibly. Go ahead and come on up to the microphone and state your your name and a little background and what your position is.
I am Nvea Hassel. I live here in Baiji. I just started at the Bel Tramy County Jail about a week ago and long-term plan is to become a deputy for the sheriff's office. Oh, great. Thank you. Hi, my name is Molly Cidler. I'm from
Mel, Wisconsin. I've been here for a little over a week now and I'm starting at the Belrammy County Jail and long-term I hope to work at the BCA. Awesome. Welcome. Uh hello, my name is Vinnie Tesh. Uh I'm originally from Bumiji, just moved back
here actually Sunday. Uh I've been in Fargo the last 5 years, but moving back now. Uh today was my first official day with Belrami County Sheriff's Office and uh long-term goal I want to be be a deputy with Belrammy County. Great. Welcome back, Denny.
Hi, my name is Elliot Logan. I'm from Bagley. Moved to Bamiji about a year ago. I started at the jail there about a month ago and I don't know long term yet. Undecided. Great. Welcome aboard.
My name is Jason Adams. Um I'm with the sheriff's office as a baiff. Been there two weeks now. My wife and I recently relocated to North Central Minnesota. We live in Walker. We've been here about two years. Um, and I come from Lincoln, Nebraska with a 26-year um, background
in law enforcement. Great. Welcome aboard. Hi, I'm Sarah Hawk. I work at the records office. I've actually been here for a year and a little bit. Um, I came from 20 years of banking.
Well, great. Thank you. Y I just have a quick question for all the new employees. Did the sheriff or Colander warn you that you were going to have to do this? I had it. [Laughter] Welcome to you all. Thanks for joining
us at Bel Tramy County. Uh do we have any others or is that it? Okay, great. Thank you. And next item on the agenda is our identifying of future work meeting topics. Oh, Commissioner Sumar.
Uh, Mr. Chair, so I think it was last meeting we had an update from uh uh the county engineer Bruce uh in regards to uh some roads. Um, and this past week we've uh met with some townships. I'm
just kind of wondering um maybe what our next steps are if we want to get a report on on on that or what Bruce has came up with since uh the last meeting. You know, there's some administrator Barry, are you familiar
with I know he had a draft uh policy for the uh dust control with some options for the townships. Uh, Commissioner Sumar and I attended a meeting at Taylor Township and had some feedback looking for some more data and so on. Just wondering what our our next step is and
um if we need to have a work session topic set up for that to discuss it as a board or where or where that's at. Yeah, thank you. Uh, Commissioner Sar, Mr. Chair, you certainly could have another work session if you'd like on it. Uh my understanding though was the direction that the board gave to Bruce
was to directly take those three options and try to attempt to um come up with some sort of agreement between the townships that had concerns utilizing those three options. And um the reason that was was because as I recall in the
last meeting we had decided that we didn't want to do a a one-sizefits-all blanket approach by choosing an option at the county level and then forcing it on upon all of those townships. So, um, that's what Bruce is going to be doing at this point in time is to take those three options that were narrowed down by
the board and essentially, uh, go and discuss them with each of the townships to try to get some sort of an agreement on how they'd like their roads maintained going forward. Okay. I think the the challenge that we have there is that the um after Commissioner Sumar and I attended that meeting um there's some question about
the accuracy of the numbers um and the townships would like to you know see actual numbers on on how much the road maintenance costs versus how much the calcium chloride costs. Is it actually going to cost the townships more money
or um you know and do we as a board um if we don't have a good way of of determining that? Do we do we actually need to charge them more for not doing the calcium chloride? I know there's going to be residual effects for probably multiple years of the calcium chloride treatment. It's not like it
just immediately goes away and and so on. So, just that's the part that I'm probably the most concerned with is um getting those those details and facts and and um making sure that the townships feel comfortable um you know that they're making decisions based on
the facts. Sure. And thank you for that, Mr. Chair. And based on some information that was shared with me after that meeting that you're uh recalling, uh that information was shared with the highway engineer and also a contractor in particular. Uh and that information is also being is
available to those townships that Bruce is supposed to be sharing that with them. Uh there are some misunderstandings about how the county charges for blading services as an example. Uh because uh the amount per mile that we charge for blading and that wasn't that wasn't meant to
sorry to interrupt you, but that that wasn't meant to be an exact deal. We very much understood that just using that as a real rough example. um you know that the calcium chloride treatment is basically five times that amount. So knowing that 850 bucks a mile isn't
going to be what our what our true cost is. But but having it be five times more cost than that just to break even with calcium chloride. That's the part that is is under concern in my mind and I think others potentially too. Um so wanting to get more accurate numbers on
it. Mhm. Well, I'll follow up with the county engineer and make sure that we've got those numbers as tight as we can and then share those with the board offline if that makes sense and then you can share them with your township constituents or if we need to, we could have another work session. We'll just bring the townships in and and have the discussion on that. That sounds good. Anybody else on the
board have a concern or question about that or Thank you, Mr. Chair. Thank you. Any other um suggestions or concerns about future work community topics? Seeing none, we'll move on to the Northern Waters Land Trust
Certificate of Recognition. We got uh Shane here. Good afternoon, commissioners. So, I'm Shane Foley, director of natural resources department. Just quickly um wanted to present to you the Northern Waters Land Trust had dropped this off
for me um to give to you guys just um in recognition of the partnership um the Northern Waters Land Trust received a grant to acquire 286 acres of land um that Pot Latch used to own. Um they've now donated that over to the
county. And as I they did a kind of a newspaper blurb and it was on the radio as well, but as I mentioned in that blurb, it comes at a really good time because this is all early rotation pine. It's already established. It's already outside of deer brows, all of those
things. We lost 80 acres in a fire, all pine. We lost thousands of acres of pine in this last windstorm. So, as chance might have it, it provides kind of a replacement for it's about 250 of the acres are all that early rotation pine.
So, comes at a good time, but board chair, I could just up. Great. Thanks, Shane. What's the u um where's this acreage located? Um about half of it's in Eles Township, about half in Lake Township. It's a few blocks. Okay. I thought there was some in my
district that we had received from that and that didn't get leveled by the storm. No. Okay. That's a miracle. A very small part of the uh 10 Lake Township, but none of the plantation pine did. So, okay, great. Yeah. Well, that's a that's cool. I like the
like the log frame there, too. We'll have to figure out where we can put that. Administrator Barry. Yeah, they were good partners to work with and they appreciated you guys. Great. Thank you. and we'll move on to a review of the
Vinci area ski club lease agreement. Is that you also Shane? So that's me again. Um I just have a brief PowerPoint presentation and then if you guys have any questions about it, I'm here representatives from the ski club are also here. Um, but so this
storage facility we go just a brief timeline back in November 21st, 2023 before I was on board, uh, the board did approve a resolution to partner with the ski club on this project. Um, then a little bit
later, June 24th, started working with the ski club on actually locating um, that building and how it would be laid out. Then fast forward a year later. Um part of the the holdup on this was we're doing the the shared storage building
for the county Brent's office, myself, Steve. Um and so we've been kind of figuring out where that building is going to be located. And since it's colllocated with the ski club building, there was some kind of some moving parts that had to be figured out on our end.
ski club was very gracious about being patient till we got ours figured out. So, we got that finished in early July and then by late July, the ski club had finalized the location of their building. Um, it's gone through several revisions over the last year and a half
or so, but um, I think the end result is something that works out well for everyone. Um then in August, well this month, all the site layout work and the building plan was provided to us by the ski club. So here you can see the location where
that ski club building is going to be. It's not going to fill up that entire area, but that's about a third of an acre that's highlighted there. It's right by the impound lot just to the north you can see is the highway department. So, the st shared storage building that the county is building is
just north of that driveway. Originally, the ski club was going to be just west of our storage building on the north side of the driveway, but eventually there's plans to maybe secure that location a little bit better um to have a fence blocking off part of um the
access to the highway department property along with the need for the ski club to use that north um access road. It just became there just wasn't a good solution that fit in that area. So, the
ski club had asked if is the area south of the driveway available, and we kind of looked at it and they put a plan together, and it seems like it it works pretty well. So, here's what the building's going to look like approximately.
And here's an actual layout then of the building. So, you can see they utilizing that um half moonshaped driveway. it access on an existing access road off Adams Avenue, pull down through in through their building, kind of wrap
back out. Um, so all the turning radiuses and all of those things have been figured out by Freedber and Grund already and the building will work for their needs. So, um the purpose of coming to you not
only to have you approve where the final location of that building is, but also um to enter into this lease agreement with the ski club. So, a couple highlights from that lease. It's a 30-year lease um with the option to extend the lease for an additional 30
years. Um it's it's a lease at a dollar a year or so. Um, the county won't provide any financings for for construction and no ongoing maintenance of the site except that when we're mowing our site, it made sense to have
the mower just swing through and mow their site as well. So, we will be mowing the site. There won't be any outside storage of the equipment for long periods of time. ski clubs paying for insurance of the structure and then upon termination of that lease whether
at the end of the 30 years or 60 years the building becomes property of Bel Tramy County for whatever our uses would be for that building at that point. So it's kind of all I have if you have any questions I can take them now but
questions from the board. Commissioner Carlson. Thank you Mr. Chair. I was just curious if is is that close to any of the trails? Can they get right from there to a trail or not? Yeah, this No, you Oh, yeah, sure. If
you want to come up, Mark. Actually, it's uh Mark Walters. I'm the trail administrator for the Biji Cross Country Ski Club. The location is very centralized. um is probably within um five minutes of the city Montabella trail system, maybe five minutes from
the high school lumberjack trail system, maybe 20 to 30 minutes could get us just about anywhere else. Um the reality is it's about as close as a storage as we've ever had. Um but the proximity works out awesome for us because we're
closer to more maintenance places. you know, your L&M fleet farms and your gas stations and things like that. So, um, yes, it is in proximity. Great. Thank you. Yep. Great. Any other questions for Jane or anybody?
So, I I should also add the ski club's been a great partner for many years. There's miles and miles of trails that they maintain for us through our park system and other places as well. Um, the lease has been gone through by county
attorney. Um, Steve, county administrator, there's been several people, Bruce, have all weighed in on the location of the, uh, the building. So, it's kind of been vetted by a lot of different people. So, the issues, any and all issues have been
finalized and worked out at this point. Yeah, it seems that way. Okay. Coming to you for the final blessing. Okay, great. Well, thank you, Shane. Yep. Thank you guys. All right, moving along. Uh, Parkplace is not able to be here. Correct,
Commissioner Barry or Administrator Barry? That is correct, Mr. Chair. So, we will move on. They had illness or something where they were not able to attend tonight. Um, so we move on to the jail project update and recommendations. This will be a little bit lengthier one.
Anyways, yeah, while the uh team is coming up, I'll just introduce uh we have uh some exciting news to share with you tonight. We have to we've taken this presentation, divide it into two parts. The first part will be just a standard quarterly update that we've been
providing to the board as it relates to the exist or excuse me, the new um jail project uh over there on Pioneer Avenue or roads. So, um that will be the first part of the presentation. We'll talk to you about the uh give you some pictures, show you the scope and the schedule,
where we are in budget, and then uh we'll take a pause and answer any questions you have on the uh new construction and then we'll jump into the existing facility um and share with you what we've been doing on that and what the recommendation is from the design operations team. So without
further ado, we'll kick it off to the team. Sounds good. Thank you. And uh welcome or welcome us back. been been a little bit I think since we did our last quarterly update. I was trying to recall I I think it was
prior to us actually getting started possibly on the site. So, um we have some good good progress the sites and hopefully we're sending out Aaron and Gary do a good job sending out weekly
updates and hopefully those go well. Um Aaron's here. He's our project engineer. I don't know if he's actually formally met you folks. He's kind of helping us dayto-day on the project. And Mayor, I don't know if you want to talk through a couple of the slides and just
give a a quick here's where we're at right now. Gary is going to try to join us as well, our superintendent for you all to meet and he might come in soon. But yeah, we'll kind of run through this quick and then get into some of the other items. Yeah, just a brief uh schedule overview.
started construction the week of 3:31. Tell up there we had some snow on site and I made some progress. Started getting some arc taken care of that time. Um, fast forward about two weeks later, we just started getting some major excavation work going through. We
got some entrances established. We started getting digging for footing these foundation walls and that was a was a big undertaking. This is a big help to get that jump right away so you get to cross over the ground and proceed according like that. Get the clicker I think on the table
there unless Dian's doing it. But uh that for for flipping flipping through the the slides here. Yep. Yep. Uh week 62 uh we started really getting heavy with the foundational walls. Um started programming up some rebar, got
them poured. We got some damp proofing taken care of. A lot of dirt work was went back and forth just to kind of make room for how our schedule, how our layout kind of proceeded accordingly. Um, fast forward to the month of July,
you can see a good drone photo of the progress. It started said we worked throughout area A working toward area said getting everything taken care of where I majored milestones for pre-cast coming at a later date. Um I said to you
then again third their crews our concrete crew they really did well job with that. Then earlier this month we started setting pre-cast. That was uh that was fun. That's been a it's been a really
crazy to see how fast that comes along. So all the time and effort that we're scheduling beforehand to getting poured on offsite just just to show up the site. said about 14 panels a day and uh really makes said progress come along nicely.
Yeah, actually pre-cast started right on time um before actually ahead of schedule in our early planning and early scheduling. We're looking at uh probably a early this month kind of an August one start. We're able to actually move them up to
mid July. So July 14 is when they uh when they arrive. Gary Francisco is our on-site superintendent. Um daytoday boots on the ground there. I know we'll probably chat a little bit and try to set up a site tour with the commissioners when when it's whenever
you wish. Let us know. Gary would be the the person to contact and we'll set up a a time to walk you all through that. So pre-cast went really really well. Is going well. Gary can probably give you maybe just a quick 20 second synopsis of
area A B working into C right now. Sure. Yeah. So currently um far as precast we're set on the south side area A west to east actually the first bay in area C
the high bay with the gym that's also set and includes roof plank floor plank. Well, actually there's no floor plate there. But then, uh, currently we're back on the north side, northwest corner, area B, the high portion of that. Um,
actually, we've got the pre-cast walls set, the steel in there. That's the area where we have the two two cells, one on each floor. Uh, so we do have the floor plank set there now. Just finished that up this morning. Uh, tomorrow we're
going to set the double T roofs on that high portion. So pre-cast wise, we're really cruising along. And now we're we're building our way to the east on the singlestory portion of area A basically from that stairway slash
what's right next to the electrical room that drops down there and then it's single story to the east from there. Um so that's our pre-cast and we're just going to keep moving east. uh kind of flopping the iron worker and the
pre-castaster kind of contingent on one another to get the roof plank on and all that. Um inside area A west, we do have the underground plumbing done there. We actually have it done in the next bay to the east and
we're currently working in the the last bay in area A on underground plumbing. We've got the shallow footings poured in the first or west quadrant of the bay. The shallow footings are all poured in there. We've got uh electricians in
there now. It's coming up where the masonry walls are. Um Thursday, Friday, we're going to mobilize the block layers in that area to get our course and a half up the slab on grade level um next week. and
electrician should be done about then as well. So then we're going to bring in the earth worker. He can start doing his final grading before slab work. We're planning on our first slab pour. We'll probably do the first two quadrants in a wait till we get that much and we'll do
those I'm going to say midepptember we'll be able to start on the roof. Um we've got parapus blocking going on this week. Um, next week we're going to start actual roofing is the plan. Um,
skylight framing. Skylight framing's going on up there right now. Also, the rest of our mechanical stuff, uh, the curb mechanical curbs for the big units are going to go up on Monday. Um, this week, yeah, we'll get the the
roof drain set and the venting through the roof uh, in that first portion of a working our way to the east. So, coming right along. Going really well. Yeah, if you back up one uh slide here on that uh upper right picture, I think
tells a pretty good story. And thank you to the sheriff's department for flying the drone last week and getting that. But you can see the outline of the rest of the foundations that are ready for wall panels. So, we're probably 45 40 45% set with panels.
I'm going to say six weeks we should be set out with panels. Hopefully, all goes well. Um, right now we're projected to have the roof done that first week in December. That's another huge milestone.
You know, once we get building envelope, then it's off to the races inside. So, it'll go really well. On that that previous slide there, the the lower left picture, the gaps in the pre-cast on the on the south side of the building, is that where the steel cells will go in through then? Is that
correct? Yeah, we have six hold panel and that's three of them. The cells are scheduled to go in November. Yeah, the next slide mentions that I think. And yeah, um so heating the roof will be more or less on. It won't be dropping them down through the roof. It'll be coming for the side. So you'll
be able to start getting it heated for working in the winter. Yeah, like Gary said, there's the one area that actually it sits on two different floors. So you could frame them in if you want. Oh, right. Yep. And that's on B. But the other areas that are double stacked, they'll put
them right outside of those openings on a a landing pad, stacked too high, and then they'll push them in and hold them in place. They will Yeah, they'll stack them outside and go two at a time. Yeah. Okay. How heavy or they do have any idea?
How heavy is each cell? Have any idea? Yeah, I want to say the heavy 25500 lb give or take. Oh, not terribly heavy then. I mean, well, well, like might pick up relatively quick span. You'll see, you know, 140 boxes or
whatever it is stacked delivered and installed. So, Rob and Noah this morning, I think said they like to set about 24 25 a day. 24. Fine. It goes with Yeah, go ahead and keep going there. I was
just curious about that track if not right now slightly ahead of schedule which is great. We're on on the mark to reach our our general enclosure for fall and winter months and yes getting closed start heating work through the winter months.
um ultimately working forward through next year and into the following winter to get things ready and commissioned and turned over only in 27. So things are going really really well. Very good contract. We we've had plenty
of pre-installation conference. Oh, we had one yesterday on the slab on grade concrete. Good discussions, but 45 minutes Danielle and her team and these guys and just walking through the little things on what we got to get done and how something's going to get cured or
where the saw cuts are. So, but we've had multiple including Mason, including the preass one with the detention when the salt come. So, all the product and everything, no back orders or everything coming in on schedule.
Seems to be pretty well. Great. One thing I will say is, yeah, one thing that makes my job easy is when we have really good contractors and really good foreman. so far to date. I mean, we've really created a strong team out there. Everybody's working
together and teamwork is is key, you know, so going really well that way. That's good. So far, obviously, we don't have all the contractors on board yet, but we're on board. They're not on site major ones.
Yeah. The hat really those that have been on site thus far, they've really knocked out of the park and done well and set us up to where we're at today. Is is there outside finishing work, painting or stuckco work or anything like that that needs to get done late in the project on the outside or is that
the pre-cast is already what it's going to be finish on the pre-cast is finished. It is okay trim that type of Okay, door painting. Yeah, that kind of stuff. But the panels themselves are prefinished. Okay.
Very minimal. They'll do a final wash on them before we turn over. Okay. probably 98% is no need to touch it again. Okay, great. Any other commissioners have any questions on this part,
Commissioner Summer? No. Uh I guess I I'm not too sure when to ask the question, but um there was an invitation to uh for the for the board to come and tour. Um I know that usually in the fall time the board takes a road
tour. I don't know if we can combine the two or not. We usually spend most of the day on the road tours. We probably want to do a different day than that. Unless we took a really quick tour of the jail, but I I don't know. I just a suggestion. I mean, sometimes it's hard to to uh you
know, give up two days for Yeah. So, just a thought. Yep. From Gary's perspective, Friday mornings would probably be a really good time if it worked for the commissioners. It's a little bit more lower paced on a Friday
morning. Yeah, a lot of the subs are working 410. So, a Friday morning would be a good day. I mean, anyway, I mean, I can run people through my school just about any time and obviously whatever's going to work for you guys. Okay,
we should be able to make work, but Friday mornings will be good. What What time in the project schedule? I mean, I I'd like to see when there's maybe had a few at least a few of the jail cells set and some maybe just a hair further along than what we are right now. I mean, it's
late November, I would say. Yeah. Yeah. November. They want to see every one of these cells have plumbing connection that's going quite a bit. Yeah, that'd be interesting to see too.
Okay. Huh. Great, Mr. Chair. Yeah, go ahead. I might just that uh since the board has a little additional time after the presentation, you could spend some of that time discussing uh when you'd like as a board to go through the facility.
It's actually really great to go through the facility during construction and you wouldn't want to waste your time seeing things that you've seen over or seeing things that don't really aren't very consequential. So based on the timeline and with our consultants and engineers here, we could maybe work up a schedule
that says like every, you know, 4 months or every whatever, uh we'll actually have a meeting on site. Um the the thing is if we bring the whole board, we have to notice the meeting of course. Um, but I I would suggest maybe uh contemplating that at the end of the presentations and
and seeing if that's something we can as a design and operations team kind of work up and and invite you to attend on a more frequent basis. Sounds good. Thank you. Go ahead and keep on. Sounds good. Moving. Um, financially, this is just our kind
of one-page recap. We'll continue to give you quarterly or monthly. Either way, we certainly do share with the design and development uh operations group. Um we're on track. Everything's fine. We have executed change order number one. We talked about actually at
our last update to you was some initial cost savings. There was some value management things that made sense, did not impact quality or you know scope of the project. It was it was some good moves to save a few dollars. Uh that has
been executed. And then there's a series of other changes from state plan review comments and other items. You might recall the skylight issue that we talked about last time that's forthcoming. So that's kind of all left in the roughly,
you know, 380 to 400 current pending um changes that are forthcoming. But I always look at the bottom dollar. How are we sitting on contingency? We're still, you know, based on this current forecast that about 2.3 million of contingency, your contingency dollars
remaining. Take us through the project. If I think about how far we're at today, we've gotten out of the ground. We've got a lot of that building up 40%. We're in pretty good shape. Great. And that additional 2,000 that would be essentially more contingency,
the sales tax money that we'll get back. Yeah, that's entirely up to you guys. We still showed that as a snapshot down below. It's a forecast at the time based on what bidding environment told us. Um but yeah, I mean your dollars is that
comes back to you through those tax savings. Okay. Yeah, Mr. Chair, if I could just opine about that. We've been uh uh having some fun with that $2 million about where it goes. And uh we uh we are intending for that to come back to the county as
either an offset to lower the bond and secondary bond issuance or uh to potentially um have the bond um be paid off earlier. So either of those two things. Now, of course, it is your money. You can use that for whatever you like. And if we do end up in a drier or
drastic situation, it could be used for contingency. But right now, we're trying to keep it off the table for contingency, which is why um KA has done a nice job of separating out that amount from the true contingency we have in the project. Might I probably shouldn't have used the term contingency. Basically, it would
be, you know, if we needed it or if we end up for whatever reason chose a different option for the old jail facility, it potentially could be used for that as well. Correct. Yeah. Okay. Great. We're reporting those uh savings
monthly with each pay application comes through. So, you know, we got a snapshot in time of where those dollars are sitting. I think you're allowed up to twice annually to submit to the state for reimbursement of that. Uh when the timing is right, uh Mr. Barry has been,
you know, very watchful and helpful in guiding, you know, when that process might it could be the next month or two. I think we're trying to get to a maybe a half a million dollar threshold before you consider that first submittal. Great. Okay.
Any other questions financially? I'm happy. We're on on track on on on or under budget. Yeah. On schedule, if not ahead on. Yep. Um well, that that's a good lead in now to
what what happens next. So, we've been talking about the new jail. Obviously, you've got an existing jail that needs some consideration of what becomes of it once you're moved into the new facility and how to set up transport um to the
court uh judicial center. I don't know, Mr. Barry, if you want to do a a lead in on this or Daniel is here to kind of help talk through some of the studies that we've been going through as a group uh with the DNO folks on what to consider. Sure. Thank you, Stephen. Um maybe just
a couple things before we begin. Um we'll start the next slide here if that's okay. But um I do want to second Stephen and Gary and the team's um sentiments about having a good team. Uh this so far has gone remarkably well. Uh, I've worked on a lot of very large
construction projects in my career, and to be uh this far along, this fast, under budget, uh, on schedule, uh, on a major major complex project is is impressive so far, and I'm I'm just hopeful we can keep this schedule. We
can keep the, uh, cost and everything just as they are now. Um, but I'm very impressed. I think the county's done well to, uh, to assemble this team, and I've just been, it's been a real pleasure to work with them. They're very professional and have done a fantastic job so far for the county. Um, that
being said, uh, wanted to talk through a little bit as we transition from the discussion on the existing jail to what we've been doing or excuse me on the new jail to what we've been doing on the existing jail. And I wanted to start first by talking about how we've teed up
this project. Uh, of course, all of our effort went into, um, initially, you know, hiring the right engineer, the construction manager, doing the contracts, getting the design, working with the community even long before that to figure out what are the seven options we were going to pursue, all of that sort of stuff. We've been very diligent
and deliberate about each step we've taken along the way. Uh, and then we put all of the time into focusing on the construction of the new jail. And once we got that underway, we then turned our attention and our resources to working on what to do with the existing jail.
And so that work really officially kind of started late last year um and really kind of culminated in some contracts being let early in this year. Uh the first one was one that we uh we did to uh facilitate a uh building condition
assessment. That is um uh an assessment that we had done on the existing jail to identify the condition of the state of that facility. Everything from foundation to roof to to the siding, windows, doors, electrical, HVAC,
plumbing, you know, the whole nine yards. And so, um from that information, which took several months to gather, we used it to inform the development of several options that we work with the board on. And uh we engaged the architect uh which is the same architect
that's been working of course Klein McCarthy on the new jail and uh we started sort of honing out the different ideas of these concepts and we came up with three general options. I'll share those with you in just a moment. Um and
then from there we needed to have cost estimates generated um and refine the architectural concepts with better information around costs. Um initially we had promised the board that we would deliver three options. I think in the
end the design and operations team came up with something like eight or nine options. Most of them fit into the categories the three major categories that we discussed. Um but uh we had several variations of of each of those uh design options. We have since worked
hard over the last several months um to narrow down those options back to the original three giving you what we believe are the best three options of uh of that we promised. So uh from that we did we did refine the con uh construction cost estimates uh based on
those designs and then work through the design operations team just to finalize uh and proof that uh information. So the three concept options were um you know fully remodeling the existing jail. You know what does that look like? What would be involved? Uh what kind of
system upgrades will we need to do? Um but essentially it involved leaving the entire shell of the jail, pulling out the cells uh and refurbishing the interior to uh something like a class A office space type of environment. Um, of
course, we'll share with you as we talk through that particular concept the pros and cons uh and some of the opportunities and detriments as we will with all of the options. But that was at least the full um uh the full remodel option that we had we had promised to
share with you. Option two was sort of partial demolition uh or removal and also um partial remodel. So, it was recognizing that we probably don't need the whole facility or if we didn't utilize the whole facility, is there a portion that we could save? And we
focused a long time on discussions about what portion of the jail to save. And that created lots of variations. In the end, um you know, the idea of saving the newest portion, uh you know, which is the kitchen remodel, the administrative remodel, all of that seemed to make the
most sense. Uh so, we'll share that option with you. And then uh option three is the full removal essentially just kind of demo demo the entire facility. Um and uh and let's see kind of what that looks like and what the costs are associated with that. In each
of these three models we needed to do something with the sallyport. Um that means you know the the facility the place where we actually accept inmates into the court system. And so um as these options are discussed, we'll be
sharing sort of the benefits and changes that are associated with the sallyport and each of those options as well. So um I would suggest now that we're going to go into the specific detail of each of these options and probably best to do
that would be our architect uh Danielle and uh maybe Stephen as well as it relates to costs and those types of things. But Danielle will walk you through kind of the general layout, uh, what was considered, uh, square footage impacts, those sorts of things. We'll get to costs at the end. We'll get to
benefits and, uh, or pros and cons, and then we'll get to the design and operation team's recommendation. Hi, good afternoon. Um, all right. So, looking at option one, um we're going to go through each level of
the facility. As we look at each of the opt options, um the option one for the full remodel, you can see different colors up here. Um we wanted to indicate which areas could be remodeled if you wanted to lease out the space or remodel
it for office building. Um but you can see the pink area is essentially the usable space that we could gut out. Um so it wouldn't be structural, it wouldn't be mechanical or electrical. And so that was really important for us to evaluate this particular option. So that's the color differentiation.
Um the other consideration was utilizing the existing tunnel connecting to the justice center. Um so utilizing that um would maintain the similar operations um of this building. Um
the the point though in making the existing transition between the tunnel would require the stair and elevator to be shared with whoever would use the rest of the space. And so that was something we looked at and um vetted
each of the options in in terms of the circulation. All right. So looking at first level, so one of the goals of each of the options was to ensure that there was sufficient space within the vehicle sally port. And so the transport vehicle size was
important in terms of getting it all the way in, making sure we could have all the doors open and um any transfer of inmates to court um would be safely um handled. um in the existing uh garage.
It's just not long enough to support that goal. And so in this option, the desire would be to expand the existing garage. And you can see on the north side there's a hatched mark. And so that would be a proposed expansion of this
building to enable an expansion of that vehicle sally port. The yellow is indicating that would be potential public circulation. So we acknowledge there would be a lobby, there'd be stair access and um that
shared elevator access. And then the second level is showing proposed bathrooms in green as a as an option. And again the pink showing the leasable space and then wanted to acknowledge there is
a mezzanine level in the existing jail and so because it's more of a half level um in this option the proposal would be to remove those cells and just incorporate incorporate that into the second level so it just be of higher volume within that space. Um, I think
it's worth noting and we'll get into it when we talk about the the budget on this one, but the existing evaluation did determine a lot of the mechanical and electrical systems would need to be upgraded. Um, and so that would be a part of this particular option. Um,
window replacement would also need to occur. Uh, the existing windows are detention grade. Um, and so if you're going to convert it to an office building, that would be an important part of the renovation process. Did I miss anything in option one? Uh adding
anything with elevator. Yeah, a new elevator and possible stair system that would not conflict with the secure transport. Thank you for that. Okay, so the yellow would be the proposed elevator so that it wouldn't conflict with the inmate
transfer. Um the stair though, let me go back there. The stair would have to be shared for that emergency egress from the tunnel. Would the existing elevator still remain in that or and so there be just adding
the second elevator that would be nonsecure? Exactly. Okay. Yeah, I think we threw in an allowance to help make that current elevator reprogrammed I guess from a security standpoint uh to the baiffs.
Okay. Okay. So that's option one. Option two as we discussed is that partial removal. So about 75% removal um to keep some of the pieces of the existing facility. And so as you can see in the basement level
in this proposal, the new connection would be u maintaining a part of the tunnel um coming underneath the existing parking lot and then keeping some of the storage pieces on the existing um side
of the facility. This is option two, first level. Um, as you can see, by removing a portion of the existing building, the the county would have the ability to either convert that space to a parking lot or a future
bu building um if if desired. Um, but because we're removing a portion of the building, we'd still have to build back an exterior wall to essentially fill in what we'd be removing. And as indicated, this would be a portion of the building
that would keep the kitchen. So, the Sallyport um would allow for two transport vehicles to pull in directly in and out. And so, they'd be able to turn around and maintain judges parking
along the justice center. And then the second level, there'd still be a portion of the existing building that would be uh maintained. Um I did want to note though in this option in the basement level there is a
um electrical switch gear and connection and so there that's a big component of this option is that there's still going to be some mechanical and electrical rework that has to be done with this option. Anything else on option two that you
guys can think of? No, I think you nailed it. You know similarly elevator system to support you know that remaining space and that upper level just probably becomes support for mechanical electrical there's really no leable space on that small portion that would
remain. All right. So option three, by removing um the entire jail um the connection uh to the tunnel um wouldn't necessarily be as important, but the like Tom
mentioned, we evaluated several different options to connect to the justice center. And this this one we landed on just because it was directly connected um coming into the secure um space. And then the first level
um is showing that there'd be one um overhead door pull-in garage, but you'd be able to have two transport vehicles, one in front of the other. Um you can see there's a third shown, but it's a little tight in this configuration, but it's showing that it's a possibility.
Um and so in this configuration, the parking could be pushed up and in and more in a more um concentrated area where the existing jail is. Um because there's still going to be a little bit of exterior portion of the building that
would have to be rebuilt. Um you can see that's shown as the new exterior wall and it's just basically putting back what was before the jail was added on at that point in time. Anything else for option three? Um
stand not stand alone but attach but it's just a yeah a clean new saddleport transport that seemed to be where the group landed on you know as we're showing on option three preferred but you know we'll defer that to the folks that use it every day and and to you
all. Any questions on the floor plans or options or did we consider anything else? I have one. Um why why so small on the on the sally port on
the third one? Um I mean are we not are we not planning on doing a lot of transporting of people back and forth? Is it going to be more online court or what's the situation? because on certain days we're going to need more than two
vehicles I would think being able to be in there at a time even more than three. That's a good question. Um cleaner would you be able to get there as far as the coordinating the timeline and if it's two times a day and appreciate that. I've got the transport uh sergeant here
with me. She's the guru to talk to. So hi. So I think um we are planning on going a lot more in person and then a lot of times we also have federal courts that come in. Um we have juveniles that we have to bring in. I don't know if we'll
go back to civil commitments coming in. So mental health right now we do them Zoom but there's a potential they could come in. So yeah I agree a little bit bigger for um having that third vehicle to come in and out would be beneficial. You know, we described with the group as
well, the ability to pull out parking to recycle back if we had to as well. But all the transport van y we can pull out and then yeah, I have another vehicle pull in also with this plan. So, and yeah, just to remind you, those are vans. So, they be a 12 person van coming
back and forth, not just a squad. So, that might help you a little bit more. I'm also a number. We plan on having two um bigger vans to do the heavier port days in person and then the rest of our fleet would be um like traverses.
Okay. Thank you. I just wanted to make sure we weren't starting out too small. Right. Yeah. Yeah. Go ahead, Commissioner Carlson. Thank you, Mr. Chair. Just to Commissioner Winger's question, these are conceptual designs to try to narrow down which option we want to go with.
Once we once we as a board decide which option we want to go with, then then we really get in to Danielle's uh work on on really making it the exact way we want it. So, this is really more of a conceptual. And so yeah, we we
hassled we we tossed this around in the DNO committee, but it was like this is again we didn't want to spend $2 million on KMA just to get a conceptual design that maybe the board wouldn't want. So this is pretty broad overview. So yeah, thank you.
That's good point though because I was kind of thinking the same thing and look a little cramped and and we want to measure twice and cut once and we're on the measuring in the beginning of the first at this point. So, that's good. Um, my one of my questions is just how
um at what point do we are we able to do we have to wait till the new jail is totally done before we start working on this one or how does that play into it pretty much? Yeah. Yeah. The goal would be to maintain the existing facility up until the point where you're ready to move inmates in.
So, we just I suspected and this is the the result that I was kind of anticipating was that it was going to make the most sense to just level it and start over. But go ahead, Commissioner Carlson. Thank you, Mr. Chair. So I I guess in my
mind from the DNL committee, we present these options today um and we just kind of think about it and maybe about October bring it back to the board where maybe constituents want to chime in on on ideas. I believe Diane will
have it up on the website these plans. Um, and so I think maybe sometime around October once we're done with the budget, bring it back because then while we're waiting for the new jail to be done, that's when Danielle and her group are going to be doing the hard work of
working on whichever option as a board we come up with and actually finalizing it because that's going to take some time. But utilizing that time in there to to nail down exactly what that'll look like. Does that make sense? So I think that gives and that gives that'll
give you that give you a year to design that almost you know before we have to actually break ground and so just all the all the steps can be put into place much like we did with the new jail and I would assume that these numbers are
pretty liberal and and that so I mean otherwise you know if our cheapest option was going to be twice what our original amount was I would have been you know pretty concerned. Thankfully, we came our budget our our uh bids came in quite a bit under and so we've got
more cushion to work with for this. Um otherwise those first couple option one and two wouldn't even been considered and we would have been struggling to come up with the money for option three. So we're fortunate in that regard. But uh I I think that this is looking good
to that point. Correct. We still have within the overall $80 million endeavor, you know, from the sales tax levy 8.5 million carved out for whatever becomes of these options.
So you're right, you know, option three as well within that we have within these numbers built in some contingencies. We built in some cost escalation timeline. uh I think as commissioner Carlson pointed out is to take some time
consider this make a a solid informed decision enter into architecture we would always advise try to you know if this is going to be a spring of 27 so move into the new jail demo the old jail if that's the premise
and begin roughly May of 27 so bid that out winter 26 27 seven. Yep. You know, we we love that and contractors and subs love that because then they're teed up for, you know, spring something.
Great, Mr. Chair. Yeah, Commissioner Sar. So, um, I appreciate the the design and operations work on this. I'm sure it wasn't an easy task. Um, I'm glad that Commissioner Carlson was graciously
willing to to take that on. Um, but I'm I'm kind of curious or so these are like the best of the best options that that the group came up with. There there isn't no possibility of having a a fourth or a fifth option
that uh that one of us, you know, might be able to present or or tweak something with these options to present as the fourth option or or anything like that. this is this is what we get and and we take it out to our community and and ask
them which one do you like? Uh h how does that work? Commissioner Carlson, I think I'd like to Thank you, Mr. Chair. So, Commissioner Sner, I think the idea is to get this broad overview of is it even feasible to keep the old jail? That was kind of the
option one. The other one is a partial. Now, that partial could be anything we want that to be. Um, and so but by laying out what would the partial look like the way Danielle and KMA designed it, it would cost about that. If you
left a little bit more of it, that would be a little bit difference in cost. the final design once how I want to say this once we decide as a board which way we're going to go and and from the DNO pers the uh
design and operations committee we'll we'll be presenting our recommendation if that's not the way the board wants to go then we can go back and say well the board really wants to let's say the board wanted to do option two for whatever reason um then we have to go
back to the drawing board and say okay what are our different options within option two that would that would come back. So these so this idea is just conceptual to kind of get some idea of what it would cost to do partial total or keep is that is that helpful at all?
I so once once we make a decision on one of these three option to retain, demolish, partial or demolish entirely then at that point then we need to start honing in on a on a the nuts and bolts. So, Mr. Chair,
what what is our plan to get uh community input? Are we going to take it upon ourselves to to ask our constituents or or is there input uh a factor in in our decisions? I'm not too sure.
Yeah. I don't I don't really honestly know that, you know, as far as the community input on it. I mean, it's it has to fit within our budget first and you know, that's me being a finance person. um that's my first priority and um we don't so we can't just you know
build anything that we want and and um I'm I also wonder and question how much we could do with an option two and building out you know um you know the if that's even feasible for us to do you
know like if we rebuilt the into a lease space and stuff apparently it must be okay for us to use the sales tax dollars for that because it's of the way that we applied for it, but um it's remodeling or demoing the old jail is um part of
the sales tax dollars. So, um I I think that we we need to certainly put it out there for the public. I don't know that we have to do a big survey like we did with the the first thing. Yeah, I agree. you know, maybe we don't need to do a big survey, but you know,
uh we I think in order for this, you know, project to happen, you know, we were really um asking for the community's support and input. And I think it, you know, it's important that we continue to ask, you know, the for our community's input throughout the
whole project, you know, whe um I'm curious to know um you know, what to do with the building because the the community is curious, too. They they've been asking. So I I think they uh deserve input or a say and in my uh my opinion they deserve it. So it's
trying to figure out well you know we we can't ask them you know and then cut them off when when everything is kind of you know said and done. So so I want to make sure that we continue to keep them involved in some way. Um, so you know, whether that that um them
reaching out to us or or us reaching out to them, you know, I I think it's uh it's important that we just listen. Anyways, thank you, Commissioner Sar. I think that in this scenario, the community probably cares more about us making
good, efficient decision making on it, and they're more curious probably than they are about wanting to necessarily provide input on what it what it is. Um there's a lot of details involved in a remodel. That's why we didn't remodel the jail to become a new jail in the
first place. And we went through all those exercises and and you know, we did our due diligence. And I think we're in the process the design operations committee is doing their due diligence here. And going through and trying to flesh out here's some here's some potential options. Here's what the
numbers come in at. Here, you know, knowing what we have to spend. It's, you know, the writing is going to be on the wall, I think, at some point here of what what we can afford to do. And, um, you know, there there could be some potential for option two. It's that would be pretty tight, but if we uh, you
know, I'd love to see if we could somehow make a daycare facility on the second second floor there. Um, but, uh, you know, we got to live within our means, too. with our situation budget-wise, uh um I just question whether or not we would be able to to do
that with what we have. Um you know, pushing our pushing our max number there. So, anyhow, any other questions for for the group on this? We have any anything else as far as this it for the presentation that
Oh, okay. Go ahead. So, I don't know if we want to go through every single line item here, but we just wanted to leave behind all the pros and cons. And so, in in general, the first option, you can see the pros list is is quite smaller than the con
list. Um, but as we discussed throughout, you know, there's just a lot of childhood with keeping the existing building. Um, an existing tunnel connection um and all the systems that have to be done. um two I think it's getting a little more balanced in terms
of the pro and con list but um it's listed here you know all the different things that were considered by the design and operation committee for for your review and then the third and that's the reason why it was the pervert option not just because of the budgetary
um findings but that it actually did provide uh a a smoother um court transfer um it provided some more opportunities on the site Um and uh yeah, that's part of the reason the preferred option.
It might be good to remember also in option two and and really option three, you you still retain the property space or you know maybe a future building. Um and I think you tried to show that on
each of the plans on how much square footage might be able to fit on that remaining portion of the site. So that's uh pretty attractive really when you think of it from a long-term 20 30-year plan. Yeah, thanks for pointing that out. So
that's why we had the total listed there, Mr. Chair. Yes. One of the other things I think the design and operations team was also sensitive to is not just costs the county incurs as it relates to um say option one holding almost 30,000
square ft of vacant space that we have to heat and cool and maintain and all of that sort of thing. We would have ongoing operational costs to to do that. But the other part that we were considerate of is putting on the market potentially a ton of new leasable space
in a market that seems already saturated in our community. I mean, we have the central school that's being uh uh advertised right now uh that there doesn't seem to be any interest in or very little. There's the federal building that also has an enormous amount of space. So, we've got two big
buildings that flank either side of this on the north and south that uh you know aren't aren't being leased or can't even be sold. And there's a number of spaces in town as well that are uh open uh commercial spaces. And so to put another close to 30,000 square ft of potentially
leasable area on the market and strain um businesses that rely on that uh also was something we were considerate of. So, there's a number of things that we've, you know, we don't really have time to go into all the details about, but those are the types of things that the public may not know that we also
considered. Um, it's not just the least cost option. It's often much more than that as it was in this case that we considered. Well, I certainly thought of the operational cost, too. and and would we,
you know, still be having to use the really old um heating, air conditioning stuff in the current facility and trying to maintain all that and and that if we did option one, it just just didn't seem feasible to even consider hardly. But uh
um you know this it's just good to good to have looked at all the different options and and do our due diligence on it. Right. So go ahead and continue on with the recommendations or anything that you have for is that Commissioner Carlson, you have anything
to add to that? Uh, no. Thank you, Mr. Chair. Just that uh as a committee, we did recommend option three. We felt that that was the most uh viable uh from a cost perspective. And I think just as commissioner as Minister Barry mentioned the upkeep, you know, and what and go
and moving forward. I think the other thing that's people haven't thought about is right now you can't even see the old the old courthouse which is kind of a cool building. Once this is tore down, you'll actually get a better view of that old courthouse. It might be a small thing, but it's a thing. Um so
there all of those kinds of things we took into consideration. Um and I think that um it gives us plenty of room if the board decides. And again, I think we should wait till October, maybe the first meeting in October. That'll give anyone to
Commissioner Summer's point, anyone that's really interested is probably already listening today. Um, they're going to be asking questions that we can direct them to the website um and say, "Well, these are the ideas that and here's the pros and cons." And just the same presentation that we got
to see here. And that allows folks to to give us a call, give us an email, um to call administrator Barry, um whatever and and give us some input so that by the time October rolls around, we'll have hopefully heard from anyone that really anybody that really wants to have
input, they'll get it. We'll get their input and this gives them plenty of time to do that. That's a good point. Thank you, Commissioner Carlson. And I think as far as the option too, you know, we certainly wouldn't want to just dump that much space on the market. It would have to be something where we had a a
need um either from the community or from the county or both in order to make it make sense in my opinion to to do something like that. You know, um we certainly wouldn't want to just incur that additional cost and hope for the best. You know,
Commissioner Ser, did you have something? Mr. Chair, can I have my calendar? Can we do it uh the second meeting of October? I mean, we're in the second meeting of of August. I give a couple of months. Yeah, whenever. Thank you.
Yep. That's some The only thing is we just kind of wanted we were hoping to get a decision by the first of the year. That was the whole point. And then we didn't want to have to and we wanted to make sure there was plenty of time. Sure. So, even if you wanted to wait till November, it's not whatever.
Okay. Anybody else have anything? Should we move on to Should we try to flesh out some schedule of some tours then? We've got plenty of time here since we had a cancellation on our budget or our agenda, I should say.
Yeah, go ahead. I I think we're all pretty busy, but I'd kind of like to see it be on a day that we already have our board meeting, so we can do that first. I mean, I don't know how long these tours are going to take. Are they an hour? Are they two hours?
What do you think, Gary? I mean, do you have how long it take? Oh, it wouldn't take It's not going to take long right now. Depending when we do it, say an hour. I mean, block an hour out. I'd prefer that just so I don't have to give up another day to come to something
and we could go there first and then, you know, and then here. But but uh that's just my opinion. Would you you'll have school so that'd be helpful for me. It it would Okay. So, how about you, Commissioner Sumner? Would that be a
good idea for you? No. Okay. So, I know you said that Fridays would work better. We'd typically have our meetings on Tuesdays. Is that workable or not? Okay. How many would there be? Probably be most of us. Yeah.
Talking more than 10 people. No. Well, Mr. Chair, I mean, there would be be advertised as an open meeting, correct? So, there could there could be others that would want to. Yeah. I would expect that you'd have media there, a couple few interested citizens, uh, you know, anytime any getbody gets a peak at a construction
site, particularly a jail, they there might be some interest. So, uh, we'd need to be prepared for that. Um, typically you don't have a huge crowd, but you could expect maybe I mean I I've done this on a city hall building one time. We had probably 25 to 30
that were on a on a tour. Um, I wouldn't think any more than that. So, I I would say maybe plan for maybe 8 to 18 or something like that. Okay, we'll plan on that. Um, I'll just plan on 25. Okay,
I'll make sure I have PPE for everyone. And if you split folks up, that's okay. Um, you know, we can have um, you know, we generally want to try to keep together as much as we can because, you know, we want the public to be able. We're going to have to, especially if we're going to do a Tuesday during work hours. Okay. And I want to have a little chat with
everybody first. Sure. We don't want any stragglers. You could be there as well. If we if we should be doing it as a complete board and doing the Oh, it'll be on a commission meeting and everything. We're alternating right now.
We're going to do it multiple times. So maybe that's not the smartest way to do it. Dangerous. We're a dangerous group. But yeah, people that aren't used to that climate. Yeah. So, you know, hard hats, safety vests, those types of things are all sort of in order for those types of
tours. Wondering if it, you know, if we're going to do multiple tours, if that if it is smart for us to try to do it all as a board or if we should just try to schedule for us to do it more individually and not have it be a a
big interruption to Gary several times in a in the process here. I don't know what what's the board's thought on that. I'd rather see us together still. Yeah. Yeah, that's fine. It'd be nice if we could keep it with smaller groups instead of 25,
right? I think what'll be important is for the board to identify the time period that you want or the interval or the milestone that you want to view, right? Um, you don't want to be doing this every two months. There's probably just not near enough change, right?
It'll be kind of wasteful, you know, for the staff and for for you. So I I think um you know maybe I would lean to KA based on our timeline that we threw up in front of the board. What would be typically uh the the milestones that
we'd want the board to sort of see as they're finished? Um or maybe as they're started. I don't think you'd probably want honestly more than four total meetings over the lifespan of the project. Uh that seems like a lot.
That's every six months or so at at the pace that we're on right now. But you know, you could ask for more if you'd like. I mean, and then there is just as um you know, just as Commissioner Goswick said, I mean, you you all could do more if you wanted individually if you had an interest. Certainly, the DNO team will
be out there a lot u more than that and uh John as Mr. Carlson as our liaison to the board can also update you on things like that. Um, and maybe there are additional information is additional information that can come with quarterly presentations and those types of things so you don't feel like you have to be
there. Um, but those are just some suggestions for your consideration. Typically what I do is like right now and we've got trenches everywhere. We've got there's a lot of obstacles and a lot of it's not a good time. Usually the
first tour I do is once we have floors, you know, then we have easy access everywhere. We don't have all the holes. We don't have all the dangers. We still have dangers, but not as many. But if you want to come before we have floors, be nice if it could be like after that
3:00, like 3:00 in the afternoon maybe because then the crane's done swinging freecast for the day, things like that. Um, well, we got trucks backing in. I mean, there just a lot of activity. The floors usually is is the first time
and then the next time is after we get Miss Metal stairways in so we can actually access second floor without having to climb ladders and all that with a group of people. That can be tough for some. Where do you think it'd be at uh by that
October 19th commission meeting day? Would you have half the floors possibly in? We we should have half the floors anyway. Depends on roof. And I think we can push the roof faster. Yeah. So that might be a good opportunity to see the building before the cells come in because it'll be, you
know, more open. Once those cells come in, it's going to be very, you know, specific to each pod to each area. So that that might be something to consider that October 19th and then maybe fast forward into January. Yeah, we all
quarters. And Mr. have enough medals. Sure. I think that sounds like a good plan. I just wanted to clarify October 19th would be uh Sunday. So, we would probably want to um think about if it's going to be on board meeting day October
21st. I think maybe I know it's hard you don't have a calendar in front of you. Um but maybe October 21st and then um you know maybe like a February or March kind of time frame. Um maybe even April um depending upon how much you've gotten
done then. And then once it's really going on interiors, then it's going to be a lot of just it's not going to look like once the walls are up and stuff is there's going to be a lot of finish work that's going to be right not real exciting to go every that
frequently um until the end. then it's very exciting. But well, whatever works for you guys. Should we Does the board want to tentatively plan on their second meeting in October to meet at the job site at
like 1:00 or is that would that be enough time? Well, probably might even have to be might have to even be earlier than that if we're going to be able to get done and get to here by 3 right before our meeting here. We have
to be here by 3 and ready to roll here at 3. So, Mr. Chair, yeah, Commissioner Carlson, maybe Administrator Barry could speak to this better, but if we just dedicated that uh Commissioner Sumar wanted to wait until that second meeting in
October to talk about the reuse, maybe we could meet at two. I don't know. Would that be a hardship for you, Joe, with school? And then and then so split up some of that work session time. So maybe so if we if it bleeds over into 3 3:30 and then we just come back from
there and then and come here and have a much limited agenda and maybe if we can keep the agenda almost entirely to the jail unless something else has come up that has to be done. Um Mr. Chair, just a thought uh we have
to post the meeting location uh and so and the time that we're meeting there. So we have two different locations. We'd want to be clear about when we would be at the second location um if possible. Um unless like we do on the road tour, it's a tour and we we publish like we're going to all these different places and
then that sort of thing. But uh but that could certainly work. What um Commissioner Carlson's saying, we could start at 2 and go from 2 to 3:30 if you wanted to and then start the meeting here at 3:45, for example. Um hard to know at this point in time what we're
teeing up for that agenda. We've had some fairly full agendas. um so far, but um we can work out those details if you want to just hold us a spot say at 1:30 and then just let staff will just work on arranging it all if that's okay.
Yeah, I think that you know especially if we end up with a bigger group with media and everything else there that we'd want to give ourselves more time than than less time. I would think we we'd probably want 1:00 at the at the uh latest to be at the job site there by
the time we go through the the safety stuff and everything else and the actual tour with that big of a group potentially. I just, you know, I don't want us to be trying to rush through the tour just so we can get back to our work session in time. That's just my thoughts
on what the rest of the board feels. Commissioner Sum. Mr. chair. Um maybe we'll just do the October 20 uh 21st meeting. Uh let the let the staff and the uh uh design an operation figure that out and and we'll
kind of look forward to to you know 1:00 to 3:00 whatever figure it out and just dedicate that second meeting in October to the to the jail update. So that sounds good to everybody. Yep. Got let's go for that. That will work. Okay,
great. Well, it's glad to hear everything's going going well and knock on wood that it stays that way and uh you know, it's really really cool to see it all going coming together like it is. So, great work. Thank you. You're welcome. Right. We'll look forward to seeing the tour.
Yeah. Thanks. All right, that brings us to administrators update. Tom and Wow, with an administrator update. Thank you. I can uh I can talk really slow since we have a lot of time here or uh I can just add a bunch of stuff to
it. But no, I'll just keep it like we had planned. Um so you've gotten a pretty good briefing on the jail project, both the the new jail and the current jail. One of the things that we didn't touch on was uh some exciting
news related to the jail project, and that's our first change order. Uh, you know, change orders are those types of things that we usually dread because they're usually pretty expensive. Uh, you see contractors name their um the dinghy the contract and their main yacht
the change order, right? I mean, you see those pictures all the time because change orders is usually where a lot of folks make their money. Uh, I'm happy to say that the first change order that we're processing will be a deductive change order in the amount of about $300,000. Most of that comes from value engineering that the design and
operations team along with the experts uh that we have hired including the subcontractors have identified principally around um utilizing different um uh prime painted steel embeds for the precast concrete instead of the galvanized uh making adjustments
to the generator enclosure using electrical aluminum electrical conductors uh for the three and larger sizes instead of wasting money on copper for example. uh utilizing a different interview room recording system. Those types of things that we've just looked at and some of these come from our
design and operations team. Some of it comes from value engineering from uh the architect and the construction manager and in some cases the subs. So that's really good news. Um it won't stay like that. I mean you should expect like change orders are going to come going to come higher. They're going to come down. They're going to go all over. Um but so
far, you know, that's a good one to have as your first change order. Um I want to also move on then to the storm update. You know as you know the county along with six other counties uh tribal nation participated in preliminary damage assessment uh that was required of the state in
order for us to uh determine whether we were going to be eligible for the disaster assist contingent account. As you all know that we did receive that um designation which is very good. uh our county emergency management office continues to work with those other uh
jurisdictions to help process um uh and provide logistics for applicant briefings. And uh the state emergency declaration, as you may know, has uh that we we issued has now expired. So, we had that extension, which was good. Uh but it's no longer needed essentially
once we got uh the disaster assistance contingency um uh designation. So uh for Bel Tramy County uh we will receive 75% of the initial um costs uh and that extends also to the other jurisdictions
that are participating with us. Um, we have estimated so far and have have captured $8.3 million worth of uh eligible uh damages and um we were short by about $800,000 in meeting the uh
federal designation. So, uh we will not be getting the additional amount um reimbursed by the federal government because we weren't able to meet the thresholds. So, uh, since that's all definitive now, we were kind of thinking that was where it was heading, but I just wanted to make
sure you knew that that is actually where it ended up. Um, next I was going to talk with you a little bit about the human resources director transition. As you know, our human resources director has given her resignation. Her last day will be September the 3rd. Uh, so we immediately posted the position on
August the 1st and we've u put it as open until filled but with the first review after 3 weeks. So that would be about August 21st. Uh to date the posting has received about 794 views and we have 22 applicants and of
those 22 applicants only two do not meet the required qualifications. Uh so that's that's good. Um the position you know we we took a little bit more aggressive stance in advertising and marketing the position
uh than we typically would. So we've reached further. Uh remember the last time we tried to fill this position, we had to go three rounds uh before we could get the position filled. So I'm hopeful that this will be a oneanddone sort of situation. Uh does seem like we have some pretty good applicants in the
pool so far. Um as we move into the next phase, which will be evaluation of resumes and and credentials and that kind of stuff. Uh we will then select uh candidates for interview and we would like to run a very similar process to the last time we filled this position
and that would be to have two panels um composed of making the the hiring team and on each panel we would like to have one of the commissioners attend if possible. Uh so I'd be looking for volunteers uh then we can coordinate with you offline to your availability
and start getting those scheduled. What I what I don't want to do is delay. Uh it's hard to find good talent and people sometimes are impatient and waiting for, you know, a particular job. So, we want to get them while they're while they're interested and available. So, uh are
there two commissioners willing to sit on the committee and help out on that? Looks like if there are others or not, Commissioner Winger and Carlson are are both expressing that they're willing to do it. Any anybody else? Do we have a personnel committee?
There is a personnel committee. Uh it's three people and uh that personnel committee does not do this type of work. It does other work. Um but yeah, there is a personnel committee and there is a commissioner on the personnel committ. There is. Yep. Commissioner Gosbig is on the personnel committee and uh that that
committee does a number of different things but like addressing grievances as they rise up through um the appeals process and and probably most notably deal with union negotiations. So it looks like we've got Commissioners Winger and Carlson are are volunteering
to Fantastic. Thank you both. We'll reach out to you and try to get something scheduled here fairly soon. All right. Uh moving on to budget. uh the budget committee has completed its work. Uh was pretty tough. I think those who are on the committee will acknowledge uh you know we started with
a preliminary levy at the budget committee of around 13.5% or so. Uh the good news is we got the levy under 10% which was a directive of the board. Uh the bad news is that it's not by much. So um we are refining those numbers as
we plug everything into the system. Um and we will have uh for you the final number for the preliminary budget here uh by the uh uh September 2nd uh commission or board meeting. So uh we'll make a presentation about all of that at
that point in time. U speaking of union negotiations that negotiations are proceeding slower than we had expected. Most of this is due to scheduling conflicts it seems uh on both sides. Uh so this is uh sometimes to be expected particularly when you negotiate during
the summer people have plans and vacations and all that sort of thing. So we're not alarmed by this. Um we have met with six units so far uh and meetings are scheduled right now out into October. The potential uh challenge
here is that since the preliminary budget will have to be published and approved along with the levy by September 30th um you know whatever gets set at that point in time is all that the board will have to work with uh in regard to negotiations with the union.
So uh that's just something to consider there. Uh, and then lastly, just a reminder that September 1st is a holiday and so, uh, you know, major county offices will be closed on that day in observance of Labor Day. So, that's all I had for you, but I'll stand for any questions you might have.
Mr. Chair, Commissioner Gold. Tom, could you remind me how far out the emergency declaration went until or goes until I It would be expiring here at the end of this week, I think. I thought it was um two weeks. We had it
for two weeks and it extended for No, we had it for a month and it extended another two weeks I believe. Do we anticipate any storm related costs after that would be eligible for reimbursement? Um you do have some eligibility there but not for like the federal thing
that's done. So we wouldn't be able to add to that. But on the state side um you do have two years to collect and assess because some of the costs are still being incurred like we're still doing debris management right now and that sort of stuff, right? But by the by the the thresholds
are by certain time periods. And so by those time periods, if we didn't have a certain threshold, then that sort of stops the um the eligibility for um certain types of funding. But yeah, we should have that. Sounds good. One thing that Administrator Barry didn't mention is that our local
representatives, I know Bedel Duran um is still going to present and try to get the remaining 25% from DACA. um he's going to, you know, keep working for us there to try to get the additional 25%. The governor when he was here um sounded
like he was interested in doing that. It hasn't this this wouldn't be the president setting. It has happened before. So, um so, you know, certainly any any contacts that you have, reach out and and try to encourage them to to pass the the additional 25% from DACA.
Okay. Uh Mr. Senator, yep. Uh in regards to the uh the storm uh I think when we were talk when we had you know the department heads here I was talking about you know the the compensation for uh the
emergency uh man manager management director. I'm I'm curious has there been any overtime payment or or any discussions about how to compensate
uh for that and would that be reimbursable? So, Mr. Chair, there have not been in any internal conversations of depth on this. Uh one of the things I will caution the board is that that position as valuable as it is and as valuable as that staff member is. That is the nature
of that position. Um we do have a lot of staff that go above and beyond in their current positions when times are tough that uh we we don't single out and compensate. COVID was an entirely different situation that impacted
everybody. Um and for a very long time um this is a bit different. Uh emergency managers are I'm not I'm not trying to devalue the position or the person or any of that. I just want to mention that that is the nature of the
job. Um and so I I I think you set potentially a precedent if you um travel down that road when the job duties are included. You know that activities that the individual
um undertakes are included in the job duties that are being compensated for. And we did pay actual overtime to all the hourly staff. Correct. And that so that is you know they have been additionally compensated for their extra hours. That is true.
It's only the the you know one or few positions potentially that that are you know salaried positions that had to go above and beyond. But like you said that that is part of the job description. Correct. And and Mr. Chair, I understand that and and I think maybe
um I don't know if it's a benefit or not of being you know in this position for as long as I have been. Um there there are a time or two that we have uh the board at the time has has um
did did just that. Um and and understanding that, you know, uh we're we're a different board than we were six years ago, you know, different administrator uh than there was six years ago. Um I I just uh want to bring
up the question and seeing if there was anything that was done. So I mean if there was a precedent set, you know, maybe there was uh a number of years ago. So um again uh I recall that too, Commissioner Sum. Just uh you know, if we're going to
Yeah, it's Yeah, just want to bring it up to Yep. Thank you. Other questions for administrator Barry? So, seeing none, we'll get u u everybody's already reviewed the bills
and anything on the consent agenda that anybody is wanting to have pulled for the regular meeting. Now would be the time. Everything looks good there. Okay, then we will have a little extra time
here for a break in between. We will adjourn until 5:00. Should we do a picture? a picture with that be a good press Part: 2
gets up here. >> 5:00. Stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. >> All right. >> Yeah. Um, one thing I want to make sure we mention several times and so in the board chair comments I'll mention that uh we are
planning to clo close the recycling site behind Target on September 12th, Friday, September 12th. Um, we have the new site at the Fern Street location. Uh, it's across from it's north of Paulian
Communications where that lagoon is. just north of that. It's a brand new site with a compactor um freshly paved and everything. Um that will be the new site for um that stuff or taking it to the the industrial park location. But
the recycling facility at the behind target right next to where the um where the debris was being hauled will be closed as of September 12th. So just want the public to know that. And the uh
next part on the agenda is the citizens addressing the board. Anyone wishing to address the county board on an item not on the agenda may come forward at this time to be recognized by the board chair. Please state your name and address for the record. Comments are limited to 5 minutes. A personnel complaint against an individual county employee may not be heard initially at a board meeting. Personnel complaints may
be submitted to the board in writing through the county administrator's office. Person addressing the board may not use profanity or vulg language. Is there anybody looking to address the board? Not seeing anybody here. Nobody online I assume Diane. All right. So we will continue on to approval of the
agenda. Look for a motion to approve the agenda. >> The agenda. >> All right. We have a motion by Commissioner Winger. Do I hear a second? >> Second. >> Second by Commissioner Carlson. Any discussion on the agenda? Hearing none. All in favor of approving the agenda say
I. I. I. Any opposed? The agenda is approved. 5 to zero. On to the consent agenda. You're a motion to approve the consent agenda. >> So moved. >> Motion by Carl. Commissioner Carlson. Do we have a second?
>> Second. >> Second by Commissioner Gould. Any discussion on the consent agenda? >> Hearing none. All in favor of approving the consent agenda say I. >> I. >> I. Any opposed? Consent agenda is approved. 5 to zero. We have nothing on
our regular agenda for this evening. So, we'll move right into our commissioner reports. Commissioner Sumar. >> Mr. Chair, uh, how much time does everybody have this evening? >> Depends on how hungry you are, Commissioner something.
>> Um, well, so it's been two weeks since we met and since then, uh, I attended the county, uh, fair was a judge along with a few of my colleagues here. Uh I was really impressed by uh the
presentation that these these young um I I don't want to call them kids because they're they're they're teenagers, >> aspiring chefs. >> Yes. Yes. You know, the the food that they provided was was excellent. I was really impressed and and uh I always
look forward to to being a judge uh for for that. Uh so the county fair was a really good experience. I want to thank uh Belrammy Electric uh for their uh contribution that night. Uh was able to feed my family. Uh it was it was a great
experience. Uh my kids and my my grandson had a great time. So uh thank you Bel Tramy Electric and and the fair uh for that opportunity. Um, I also attended the uh county opioid uh steering committee meeting where we
received updates from a few of the grantees. Um, and that was some good information. Tuesday uh the 12th, I attended the Taylor Township meeting in regards to the calcium corett and county roads. I thought it was a good meeting. It was uh
um a lot of good information uh that I forwarded on to the county engineer and hopefully we can uh figure out a solution to to help with uh with their uh concerns and and things like that. Um
the following day I went to the management team. It's always great to attend the management team meetings. I I enjoy, you know, the updates that um the department had had give during their time there. It's it's something that we
uh don't often here, you know, in our county board meeting. So, it's a it was a a good uh management team meeting. Um there's so much going on in the last couple weeks. I would I can't remember when we went to Hines Township, but that
was also a good meeting and all that. the day after our Taylor Township meeting, back toback meetings. >> So, it has been a pretty good uh pretty good and busy uh last couple of weeks. So, with that, uh that's my report. Thank you. >> Thank you, Commissioner Sumar.
Commissioner Winger, >> got a few things, I guess. I uh I also got to enjoy some of the food those those young folks made there. It was really good. Uh fair was fun. I was out there a few
different times. Uh did the uh BAS meeting. I had to do it online because I was uh had to go down to the Pine Health board meeting. So I pulled over and did it alongside the highway.
So I got off the road so I could uh do it via uh Zoom. Uh they have some new people at Basque um that have joined the team. Um Dustin stepped down and brought some others on and a lot of really good folks there with some new ideas. So it's
going to be um good to have them involved. Uh Prime Health down there, we did get some things squared away with uh where we're going to be at on our on our uh health insurance for the county.
Um we did the budget committee and uh so we'll have some presentations on that coming up here pretty soon too. So you guys all get to see that. uh did the solid waste
committee this morning. Uh that we have some interesting stuff that he gave us uh for the number of uh tickets that they've taken in in this
year compared to last year in the month of July. Uh last year in July they did 1677. This year they did 2111. So that was uh what have I got here? 434 more at the transfer station in July
this year than last year. Uh Black Duck was 151 to 136. So not quite as big, 15 more. Uh the demolition landfill though last year had 325 tickets and this year it's 117. So 782 more at the demolition
site this year than last year in July alone. So those guys are really really busy out there. uh got a lot of stuff going on. They got some flooding issues. Um and some of that stuff's getting addressed. So, lot of lot of big things happening out there. Um
other than that, um that's about all I got. >> Thank you, Commissioner Winger. And to tag on to that the solid waste thing, um there's enough enough uh debris that's been hauled in where we're actually um preliminarily looking at the next phase
of excavation for expanding it. Um because we're using up space faster than because of the storm and stuff, we've used up space faster than what we typically would have by almost well tripling our our number of loads this year. So, um, so that's, uh, that's
something that we'll be reporting back on once we get more information. He's going to put out an RFP to, you know, see how much the excavation would cost and all that. So, anyhow, Commissioner Gold, your your commissioner reports. >> Yeah. Um, I think, uh, VCAP's kind of the main
meeting that I had recently. Um, couple library related meetings and, uh, yeah, I just wanted to say I had a good time at the fair. um got to see uh three of our commissioners hard at work in action
tasting those tasty meats. So hopefully uh we can do a rotation of that uh throughout the years. Um other than that uh um Biji Pride is this weekend. So uh there'll be good
food there too and good music and good games, good times all around. So bring the family. That's it. >> Thank you, Commissioner Gold. Commissioner Carlson. >> Thank you, Mr. Chair. Uh we wrapped up budget committee meetings uh since our last um commissioner meeting. Um we did
department interviews. Um and uh want to thank chair for taking chat about for me because I was at a budget committee meeting. Um, I was going to walk out and and run over there quick and and Tom goes I said, "Okay, I'll call Craig."
>> So, thanks for doing that. I appreciate it. >> No problem. >> Um, and then as uh both uh Scott and Tim said, we we had the the cookoff. It was really it was really fun and it was good food. The bad part was they had one one group they didn't get their turkey up to
temp in time >> for some reason. So, we didn't get to taste it and it looked that one looked like it was going to be really good. But anyway, we was plenty of turkey to go around. We had a lot of it was a good time. Um uh Prime West Health, I'm on the finance and operations committee, so
that meets before the joint powers board um did that. Um we had the Bel Tramy County Family of the Year. Uh and so congratulations to Mike and Anna Lowour. Uh they live up in uh on the north side of Lake Julia and uh five kids, a cool
little farm they got up there. Um so they are the farm uh county farm family of the year. So congratulations to Mike and Anna and their kids. Um and then we further budget meetings to wrap that up. Uh and we'll have that report coming the
first meeting in September. um jail uh design and operations committee when we finalized of the we got to the point where we actually were willing to make a recommendation that you saw this evening. Um hats off to KA and KMA because so Krauss
Anderson and Klein McCarthy they did a really good job of stepping up um and we pressed them on a lot of things and uh they they responded really well and and also we were kind of like what and and we need it yesterday. Um, so they they
did step up and and they've they've just been great partners with us on the new jail and the old reuse. So I I really appreciate working with them. Um, much like what Tom said. Um, and then they had the uh I anne shreder and I zoomed
in to the health the prime health board that uh Scott went to. So that it actually came up to a kind of a decision of and it was a split decision about what to do on those rates. And so Scott was able to text back to Ann and I and get our input. We were able to kind of
tell him which way we were kind of leaning and um and so that was helpful that we were that Ann joined on the Zoom. So, I came here and we went up in the HR conference room. That worked out pretty good. Um, we had the bib the airport affairs committee meeting. Um,
that was last Thursday and then greater Bumiji meeting uh last Friday and there's some definite interest in that area now that it's getting cleaned up. So, there's some businesses that are looking at coming in uh with
habitational um hotel type situations. So stay tuned for some some good news for more movement on just more than just the YMCA down there. Um, and I think we didn't talk about it this Friday, but I'm pretty sure the fundraising is going
to kick off in September. That was kind of put on hold because of the storm is the timing wasn't going to be real good. So look for that uh fundraising to kick into high gear for the for the YMC. I think we need a couple more million. Um and uh and we'll be there where we need
to be. Um so that's it for me. Thanks. >> Great. Thank you, Commissioner Carlson. As Commissioner Sumar mentioned, uh we both attended the the Taylor Township meeting on the dust control and we spoke a little bit about that earlier with Administrator Barry as far as getting
some some numbers back to the township so that they can make more educated decisions on which option they might want to choose. um got a little bit of time because obviously things are done for this year um are already in motion for this year but we want to make sure that we that they are able to get their
decisions made by the annual meeting uh ne typically for them next March. Um and then the next night we had a great meeting at the Hines Town Hall um regarding the North Point Road and the decision that we all unanimously agreed to there. they were very appreciative of
of that and um it was well very well received and and so it was nice to nice to come to that compromise for for that situation. So thank the board for that. Um the the uh fair board meeting was last night u all all the um you indications
from all everything was a pretty resounding success. um from the opening night and the you know the um the Belrammy electric night at the fair was you know jumped a huge huge number again. It's gone up every year that we've had the annual meeting there and this year was up like another five five
six00 people more um than it was even last year and so we went from the like the initial year was like 500 and some and now we're up to like close to 2500. So um it's just been really popular. [Laughter]
Oh, no. It's it's actually been a um you know, it's been more cost effective and more just more well-rounded for getting more um you know, kids and everybody involved. It's been just a win-win for everybody. And so, thanks for those of you that attended. Uh the fair is such a
great thing for the community. I don't know if you noticed when you when you attended the fair, the the new building um um for the robotics is going up and that's going to be pretty cool. They have a huge robotic building in uh in our county here that'll bring that much more tourism and everything else. Um I
think that's going to be pretty cool once that gets finished. Um lots of lots of good stuff happening with our our fair. Um we did pass around a card. Kim is um no longer going to be with the extension office and so we passed around a card there last night for that. Um
solid waste we talked about uh earlier. Um, one thing we didn't mention that the remodeling project, solid waste building and you know the whole office area and everything gutted out of there now. They're they're going to town. Everything's on track and on budget um for the remodel of the of our solid waste transfer, you know, offices there
and stuff. Um there is the issue that uh Commissioner Winger brought up regarding the flooding. Um there's a about a 3.2 acre section um just just up the hill that when it get these heavy rains, it's been coming right down the hill and right into the side of the building. They thought it was from the roof.
Wasn't the roof. It was coming in through the side of the building. And so, um, working with, um, the engineers on that to to get a diversion to one of the storm water ponds and and stuff to make that we don't want the brand newly remodeled building to have water coming
into it. So, so, um, Brian is doing a great job working on that. Um, I mentioned earlier, I mentioned again about us, um, having plans to close the the recycling site behind Target on September 12th. So make uh you know make sure our residents are aware of that and
make the accommodation to to either using the transfer site at the industrial park or else u um one of the other ones namely the new Fern Street um location um just north of Paulian communications a little bit. So
um I think that's about it for me. Anything else for the good of the order? Otherwise I'll look for a motion to adjurnn. Boy, that was a pretty close. >> Commissioner Sumar has the motion to adjurnn and Commissioner Carlson has a second. All in favor of adjourning, say
I. I. We are adjourned.