e for for e e you guys have 9 o'clock okay we're good you got our mics now commission okay we'll call the county board meeting to order uh can we stand
for The Pledge Allegiance Pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all all right at this time I'll turn it
over to commissioner pop okay since Jared is out I'll be acting as the chair today um roll call please sure commissioner schan here commissioner Heinen here commissioner
kinsky here commissioner Johnson here commissioner pop here thank you um one note is that all votes will be on roll call today because commissioner kinsky is not present um approval or amend the agenda
yes sir we have these items for you um first is would be consent item number six resolution authoriz and Sheriff's Office to apply for crisis response Grant [Applause] secondly uh to place after Chris bird
County engineer two items from auditor Treasurer one is establishment County Benton County absentee and uniform overseas citizens absentee Voting Act that' be the first item under again that's after County engineer and then secondly for audo
treasure audo treasure update on tax forture and DM so again those two items would fall right after County engineer at 940 uh lastly we'd like to add a final item for our Planning and Zoning director
roxan oan a 911 address sign update again that would be the final item at 925 for roxan aan land service director move for uh excuse me move for approval of the amended agenda Mr chair
second mo men M second to approve the agenda roll call back commissioner schan hi commissioner Heinen hi commissioner kinsky hi commissioner Johnson hi commissioner pop hi thank
you Monty Henley to County Administrator open Forum there well open Forum yeah announcements from the board board chair County board meetings are broadcast live and video recorded on YouTube please restrain from speaking from the audience area and come to the
podium so that your view can be heard the County Board observes Robert's Rules of Order for its meeting so please obtain the board chair's consent before addressing the County Board public meetings comments are generally reserved for open form segments or public
hearings however public comment on on other agendas items may be allowed at the discretion of the board chair as we begin today please turn off your cell phones or turn them to vibrate thank you open form we have no sign nobody
signed up for open form okay the consent agenda move for approval Mr chair for items 1 through six second motion been made to Second roll call
B commissioner schan hi commissioner Heinen hi commissioner kinsky hi commissioner Johnson I commissioner Pop I now we will head for Monty Headley Mr shair first item is an update uh on the
next a uh solar site and I believe Adam is here with our update and rock Sam will uh take care of the technology for us hopefully yeah again do you want to make sure just the folks at home can y the presentation
commissioner ginsky can you see that I don't I'm guessing not nope I can't yeah I think the issue is when you you know the device is going to show what the screen is going to show whatever device is running and it's not
feeding into than the the goto the go-to stream oh need to join excuse me I need to join the go-to stream and then share so um the the other solution is um is having it on a flash drive and plug plug
into that computer that's on that Podium right uh I can follow along too I'll just pay uh a little closer attention on the on who's talking that's fine is that okay
or sure go ahead yeah okay go ahead and pl in apologies could offer to uh share it remotely this is my go next era and I could just try to keep along with the same Cadence so I can share my
screen see if that works um can you could you make the gentleman that just spoke the the presenter and then he could share his screen so we're gonna unplug all right we'll get there yeah we'll get there so rock s will make him the presenter and then he can share
screen and I'm sorry who was that that spoke could you tell us could you introduce yourself Michael George Michael George yeah yeah this is Michael George and I'm in the U battery energy storage and Engineering Group here at Nexa thank you sir okay Michael you
should have the ability to share your screen okay I will do so now one second so then once you plug in maybe if you just say next and then he'll know that you're
yep oh I yeah he's going to share for and then you're not going to do I'm not going to do okay we've got it yeah he's going to run the show okay perfect thank you roxan thanks
Michael all right um good morning everyone uh my name is Adam Gracia I'm a senior project manager with next their energy resources I'm the lead developer for the Benton solar project um the the goal of this presentation today is to kind of give everyone a brief overview of the battery storage system and answer
any questions that you may have um I introduced this back in April when I gave a project update then and really want to take this time to go a little bit more in depth into to what a battery storage system looks like kind of what it does and why we um are looking to add it to the to the solar project um with me today is uh Michael George has uh he
already introduced himself and then Evan Shay is on the call as well um he's on our uh battery storage team on development team um at nextera so he's um joining virtually today next slide please Michael yeah I think it's got some latency
issues show the next slide on on my side I don't think you're seeing it on yours there we go yeah we're good thank you okay all right so um overall there's there's not a not a huge update on the solar project itself so we're still you
know aiming for 100 megawatts of um 100 megawatt solar project interconnecting to the Benton 115 KV substation um our targeted application date is August 19th of this year so coming up um at that point the application will be public uh it'll be
on the Minnesota pu docket um and then it will go through a series of of public meetings where we'll you know be able to get public input from the community um and kind of address any any concerns at the at the state level as well um like I mentioned the the the bigger update that
I wanted to share with you all is um the 100 megawatt B battery storage system that we are intending to permit um with the solar site um so this will be located just north of The Collector substation I'll show it on a map um in a few slides um and we're this is a
relatively new development um it's been in the last six months or so so when we we talked in April that was kind of the first time we were integrating it into our plans um it is largely based on Commercial demand so a lot of the uh off-takers that we're talking to have an interest in having a storage component
uh with their renewable assets whether that's wind or solar so um that's kind of the Genesis of why we're including it in our plans um and uh yeah the the timeline for construction and Commercial operation will be in parallel with the solar project so it be one big construction
project that includes both the battery and the storage and the and the solar project um so that is still targeted for the end of the year 2027 and construction would begin in the spring of 2026 next slide please Michael let me know when it uh when it switches yep and that's just the the
current project timeline so no major updates there next slide please so this is a um a map showing kind of everything that that is going on in the count in the county from Nexis perspective um pink boundary there is the Benton one so that's the the project
we're talking about today um the blue boundary is the the phase two of the project so that would be our uh project that's aiming to uh go operational in 2028 um goal wasn't to go too deep into that phase of the project don't have any major updates just want to show show you
all the map kind of showing where where everything is going to be uh and then the green is where uh we intend to put the battery storage facility and we're going to zoom in a little bit on the next slide all right so um again here's the kind of a zoomed in version The Collector substation is on
the very south part of that picture on the right um so the closer the battery is to The Collector Sub Station the better that's kind of what um influenced our decision to put it there um like I said we haven't we're not in our final engineering design for the battery yet so it could move um however it will be
you know somewhere within that parcel in the middle of the solar facility uh so it be 100 megawatt 4H hour uh energy storage project so that's about enough energy to to power approximately 880,000 homes for 4 hours um at its Max discharge rate again it'll
be kind of in parallel with the solar uh Farm in terms of construction and operation and then on top of the the solar Fields $200 million capital investment it's an additional about 65 million um capital investment in the for the
project all right and these are uh so the next couple slides are not necessarily specific to uh this project they're kind of what our our battery storage um projects look like as a whole um kind of across the board so um you know one of the biggest questions we get is you know why are we adding battery storage I mentioned there's commercial
interest um and there's a few technical reasons which are what those first three bullets are about um I want to focus more on the the last one how it extends the hours a renewable energy project can operate so um you know one of the biggest benefits for the battery storage system is that when energy demand is low
the battery can serve as a load when energy demand is high the battery can Ser as a source so it can be Char if the the sun is shining but energy demand is low we can charge the the battery instead of you know not really having anywhere to send that power to and then when energy demand is high but you know
the sun's down we can discharge the battery to still provide that renewable energy uh to the grid next slide please all right so this is kind of a um modular breakdown of of how the uh batteries are constructed so it starts
with individual battery cells um these are typically lithium ion uh they are then collected into modules and then they're the modules are um stacked vertically in battery racks and the battery racks are in the battery container um every container has its own
thermal management system so to keep the temperature from getting too hot or too cold um and and then that last bu yeah either be with renewable energy asset like we're looking at here and we also have some Standalone storage projects uh we have a 15 megawatt battery that's operating in Minnesota right now it's
called go for storage in um and NOA County I pronounced that right M um so believe it's not too far from here next slide please and again this is more about this slide kind of goes a little more in detail of um you know why we want to add
battery storage what it what it can do um like I said it it the the primary purpose is when energy demand is low it can act as a load when energy demand is high it can act as a source um they are long-term Investments right so we expect the battery storage
facility to operate on the same timeline as the batter as the solar project so the you know 25 year 20 25 year life of the battery kind of goes in line with the 25 to 30 year life of the solar project next slide please um yeah so safety is our top
priority when we're developing and constructing and operating these projects um and that kind of starts from from day one with these Pro with uh these projects so um for all of the equipment that we get it goes through some pretty vigorous uh industry testing um and certification so we need to
basically certify all of the material that we're going to use in the battery before it even gets to the site before we even be begin construction uh every container has fire protection and control systems that comply with the National Fire Protection Association um so we have to certify that you know we
meet those standards and continue to meet those standards over the life of the project I talked a little bit about temperature management already uh we also have detection um so sensors that uh will basically raise raise an alarm or notify our operators if an abnormal condition
is arising within the battery um on the next slide I'll kind of show you know how we're monitoring those um and then lastly I think is one of the most important ones so that's engaging First Responders so making sure that the communities that we're putting these projects and understand you know the
technology that's coming in and how to to respond in uh UN in the UN likely event of an emergency so I'll go the last slide I have today is um kind of how we're going to do that engagement and what our path forward is there so I mentioned we have U remote monitoring so you know every battery
container can tell and uh module can detect abnormal conditions uh so we have a remote operations control center called The Rock um down in Florida we actually have two different facilities one for redundancy that monitors every renewable project that we have 24/7 um
so so it's essentially like a watch floor um and any abnormal conditions arise they can remotely shut down an asset from there so um that's one of our you know our first lines of Defense here after all the testing and and certifications is having that 247 remote um capability monitor
capability um right so I mentioned the the engagement with the local stakeholders is one of the most important um aspects of our development here um so to do that we uh conduct training sessions with local First Responders so Sheri Department fire department to make sure they understand
again the technology that that we are hoping to develop here um and make sure that everyone's prepared to to maner response if needed uh we do a first responder orientation at all the new storage facilities um and then annual Refreshers on any details of you know
facility safety fire protection system um and you know any you know new technologies or changes in policy that that have come out um so I've I reached out to to Kristen at the Emergency Management um the Ben County Emergency Management office um trying to set that
up this week unfortunately I couldn't couldn't make that work but that's our our next step is to engage with her to set up these first orientations to make sure that we address the the concerns on the Emergency Management side um to make sure that we have buying there as well um yeah and that's that's all I had
for kind of the overview um there's my contact information here um again please I'm available over call text or email if if there are any other questions or concerns that come up that you don't have right here um but with that I'd like to to turn it to um kind of open it
up for questions if you have any uh I can answer a lot of the you know development style questions but I have Michael and Evan on here for if anything it's a little too technical that any questions cover Mr chair if I could Adam thank you for coming today appreciate the update couple questions I just wanted to verify your original map at
the beginning still showed no panels north of County 50 correct phase two correct okay um how about additional heavy equipment needed to bring in these containers or battery packs any I mean that would be above and beyond what the
solar panels would be correct um I'm I'm not sure so I don't know if it would be any you know larger equipment needed for this okay um Michael I don't know if you have any anything else to add but again this would be kind of in um it would be coordinated with the solar construction
and the solar Hall routes that you know we've talked about before so it wouldn't be an additional route necessarily and also do you have an idea about how many containers at this point um approximately 100 containers um in a the the lay down yard in green there is 10 acres um the actual footprint would be
less than five all right and then how about where does the power come from to operate those containers temp temperature management I mean is that coming off the panels is it coming off the grid uh oh no we have an auxiliary power system to that takes care of all the temperature management right okay so
that it's not dependent on the operation of the batter batter to it's not a right sounds like a bad design awesome and then just the last comment if you could please email this presentation to us that'd be great absolutely thank you okay thanks anything else I guess so if
this is this like a trial in in phase two you'll use the same uh technology or is that you don't know that yet um we don't know that yet I mean it's like like I said it's kind of a industrywide it's been a trend to add storage to renewable projects um you
know with with the second phase of the project we may be a little bit more constrained on Space um like I said it's more it's more efficient to have it close to the substation the second project is going to the same collector substation so it would have to kind of be within the footprint of the first project if or just outside of it near
the substation if we were to add so um something we're we're kind of looking into right now but we're still very early on in that in that regard anything else okay thanks thank you thank you Tech
adustment your stuff you're use the you're going share screen too right yes when you do that could you make sure like the the video images are are not shown so whatever's on the screen is possible sure thank you
thanks all right I believe the first one is a DC flying uh Mr chair I if I can I'd probably like to request some additional time to talk about dates so I I guess I'd like to move to table this into our next meeting and make a decision
then okay Mr chair uh how much time do we have for this I mean we've got plenty of time I think so at this point it would be the first meet in August though before we would decide that still gives us month six weeks sure so we'll plan on the first meet in August for some
decisions then yeah yes did you second I'm sorry yes okay so there sure I think it's probably good to have some lead time in terms of you know airfare and hotels and all those Logistics that need to occur so okay we'll bring it back then first meeting in August so we got a motion on a second to table
this sure commissioner schlong hi commissioner Heinen hi commissioner kinsky hi commissioner Johnson hi commissioner pop hi okay the July 22nd meeting of Township cities and counties Mr shair I
I wanted to share with you a draft agenda for your your review and discussion um you'll see that's with your agenda item so that's Monday night 6:30 at St George Town Hall at the last joint meeting up at Wat Township there
was discussion about inviting someone who could who could address this group about grant opportunities so I've connected with Carl newbanks from The ins foundation and he's going to talk about some opportunities for disaster preparedness and response funding and I
think that would be a topic of interest to virtually everyone there cities townships and the county so Carl has graciously agreed to join us for the the meeting on Monday night uh roxan would like to do an update on the Cannabis registration process and hopefully get
some feedback from cities and towns on where they stand on this issue so again another great topic Amanda will do a be update for you it's always great to have Amanda there and then Kristen also would like to do an emergency management update and then just generally time for
updates from cities townships and other other updates from the county I know commissioner ginsky mentioned talking about the government center project so that could fall within that that um that agenda item so wanted to to to see if this agenda looks okay to you all any
any changes at this point that you'd like to see any anybody want anything added or more lengthy discussions I think we're good looks good I think we're okay great mon is there a discussion on true
the com yeah it's number it's number eight yeah I'm sorry I missed that yep it's number thanks yeah yeah thanks you mentioned it right there was discussion have Brian there talk about this true County concept y I'm not sure this kind of a long agenda you might be there
pretty late oh we'll make it quick all right if I can move on um just my final item is the culture team so this is one of four areas of focus for our Employee Engagement project was was the creation of what's known as a
culture team and um as you may recall from Andy Zim's discussion this a group of non-supervisory employees you bring together to discuss ideas and initiatives to address our culture um
and and I and I've said this before is I don't necessarily have specific examples for what this group might look at and I don't want to create any biases or preconceived notions about what they should look at to me they start with a blank slate and they come up with ideas
on their own and I have this agenda item here Mr Joe because I wanted to acknowledge and thank and appreciate these individuals who volunteered to be part of this culture team I again I admire their willingness to step up and
be a part of helping making Benton County a better place and if I can Mr chair I I wish to read their names and acknowledge again their participation we have Brent Maric uh Beth stay Amanda Warner Amber wyrock I'm sorry did I say it okay oh I
got it uh Christina whing Leah Carol Jason gross will two Hannah fiser John Lee Brianna long Sarah rbow yeah I'm close oh thanks Jeff ball Lisa Anderson Dusty feder Mariah
Klein uh mallerie Voit Katherine ducing Shan gch Michelle Reka and Don rigs again I want to definitely acknowledge you folks and thank them for their willingness to participate and Mr chair just one last thought I I stressed this with our departments we absolutely must
allow these folks the time away from work to participate and uh make sure they understand that they have the permission and the time away from their normal duties to be a part of this group uh they've got three scheduled meetings right now the first is August 7th
there's a second one in August and I believe the third one is is September 10th but most most likely they'll meet monthly for the foreseeable future and they're definitely going to need to understand that you know hey folks we we're behind you you have the time and
permission uh to be a part of this group now sure over time the membership will probably change as as some folks need to come and go that's okay but this is our first group that gets this process started so just want to make sure I mentioned them Mr chair y thanks yes sir
thank you this time we'll go to roxan is that the way you wanted it exactly that's what we're looking for you have the biggest possible image okay okay but they Folks at home still see it all right okay so to begin with item number
one the consideration of the final plat entitled mortson Edition uh by Jeff and Tammy mortensson um this one could have been placed on the consent agenda but I didn't have action by the Planning Commission uh until Thursday evening
this is a two lot plat it is not actually creating any new Lots it's the combination of three lots into two Lots there are existing dwellings on the lots and this is really just to make um the southern lot larger um the the property
owner owns all three lots so Jeff and Tammy mortensson own all three lots and um due to the passing of a family member and so they're just using this opportunity to make them more conforming um so the Planning Commission did review this on Thursday night and they did
recommend approval no public hearing needed no public hearing needed just action okay Mr chair it's pretty straightforward as roxan said Planning Commission did approve this to come to the County Board today so with that I'll move uh for
approval of the final plot of Morton addition and authorize the chair to sign second motion's been made and second any discussion I have a little bit of discussion okay um it says that
there's it looks like that red line goes through a a building or something is that yes they will be moving structures to make sure that they're uh in compliance with the required setbacks okay so they'll have to change some
things to have it yes they'll be moving that structure okay is that all that's going to need to be moved or yes they just have one um shed and it's actually in this location that's being moved um this I believe may be an
RV or something it's not uh it's not a structure that okay so they'll fit the setbacks or yes okay that's it okay nothing else that was my question okay so I got a motion in a second roll call Beth sure
commissioner schlong hi commissioner Heinen hi commissioner kinsky hi commissioner Johnson hi commissioner pop hi item number two okay this is the plat of archal
Acres this is a major subdivision we have not seen a major subdivision in Benton County since I I want to say around 2008 um so this is a welcome uh welcome addition to the county it is just on the outskirts just to the north
of the city limits of sartel um but it would be in the township of sck Rapids um it's a 13 lot plat as you can see it is zoned for R3 single family residential those are um smaller Lots
the required lot size is 21,000 Square ft um but this plant actually is providing for larger Lots they're about uh8 of an acre to about 2.6 Acres um the larger Lots on the southern portion are
a bit larger each lot does have a their own septic system uh we did remove that requirement to have a community septic system if the Lots can support um their own septic systems and I think that just works out better in the long run um
inless there is that um uh ability to connect to city services in this particular case we did have a number of conversations with the city of Sartell to make sure that there was no intention or desire to Annex this property and
there is not um there is you can sort of see it on the uh draw on the plat drawing there is a creek that runs through on the southern side of the property um that does make it very financially expensive to extend um any
of their utilities to that area and so at this time there is no desire um or ability to extend those utilities um I know there was discussions on whether this was part of an orderly annexation agreement area um from the documentation that I have and I believe I provide it
in your packet um there is an area that is outlined in yellow that was the orderly annexation agreement area and it specifically excludes Thousand Oaks which is um uh you can sort of see it on
the drawing here but Thousand Oaks may have extended South at one point the plan was to do that it did not and so now we have archal Acres um but that was specifically excluded as part of that orderly annexation agreement furthermore
there was no action taken no movement forward on that orderly annexation agreement and so the county has remained in control of that area uh as far as uh zoning jurisdiction so at this time they will be um constructing 17th and um an
extension of 16th and 17th Avenue Northwest and then um it's sort of a loop type Road and there'll be 43rd Street I believe it's Northwest um so this will be uh if you're familiar with the area it is very heavily treed and so
it should be um very relatively nice nice size lots a nice area for future development it is consistent with our comprehensive plan um in providing for um additional housing in areas that are adjacent to our cities and I should mention as well
there is a development agreement with the township because this will be um this will be Township roads and so the agreement is with the township for the development of these roads and then the future maintenance of the roads and the storm water um maintenance as
well okay so we'll be conducting a public hearing on the plot yes and we've already heard from staff on this um if the applicant is present or representative is here would he please come to the podium give your
name and address and tell us why you're seeking this thank you uh my name is Jesse artt um address is 8562 oakill Road Northeast in rice um and this is yeah roxan went over
most of it I think uh here but uh this has been a project that's been on it's been going for um a couple years now um slow process I'm a firsttime developer so admittedly trying to do this U not putting cart before horse type of a thing and and kind of do kind of taking
the long slow path but the safer path if you will so um yeah we're to a point here now where everything is checked uh off we've done a uh soil borings um it's a great piece of property um the neighborhood out there is kind of
already filled with bigger more outside of I mean it's a it's in in the township so it kind of has a Township Vibe bigger uh lots and in keeping with that um kind of motif if you will uh that was the design of Archer bald Acres was to
have you know 13 Lots not trying to cram too many smaller lots of that area bigger lots more trees kept um just a gorgeous piece of property that I want other families to enjoy okay any questions for the applicant okay thank you
okay we'll now open the public hearing is there anyone in the audience who wishes to um address the County Board on this item if so please come to the podium and state your name and address anybody that wants to come before the County
board or else online or online yes thank you hearing or seeing nobody um final call for anybody wishing to address the County Board before for public testimony all right Final Call and seeing no one
the public hearing is now closed are there any emails letters other Communications to be read into record no has the department received any comments concerns from state agency cities townships on this agenda item no
the township has acted on the developers agreement and the uh storm water maintenance agreement and um the city has let us know that this is not um in their future for annexation okay so you addressed that the affected townships
was and there was action taken yes okay the County Board will now have time for questions of staff and discussion as a reminder to the audience of public hearing portion is now closed are there any questions from the county board
members on this action item Mr chair as rockan said and Jesse said this has been an ongoing plat and we've seen him a handful of times at Planning Commission and so um I thank you for the effort you put forward in this and and checking those box boxes off I know that took some time appreciate your work with
staff on that so um that's the only comment I have yeah and once you you know dot all the eyes and cross the tees it makes it easier we're ready to go right with that Mr chair I will move for approval of the final plat of archal acres and authorize the chair to sign the plat second motion's been made in
second to approve the plat is there any comments from the County Board roll call Beth commissioner schlong hi commissioner Heinen hi commissioner ginsky I commissioner Johnson I
commissioner Pop I motions approved plats approved great work Jesse thank you Jesse good luck y good luck now we got a public hearing public hearing and consider
ordinance number 494 considering an intern ordinance authorized a study and imposing of a moratorium on the operation of cannabis okay uh so the the staff would like to consider um ordinance 494 which
would establish um an interm ordinance authorizing a study and imposing a moratorium on the operation of cannabis businesses um the reason for this is to allow the county time to develop appropriate ordinances and an
appropriate registration process um the state has moved up the process for certain cannabis businesses uh for social Equity applicants and so they are currently reviewing applications with the intent to issue um temporary
licenses for certain businesses uh that puts many counties cities townships in a predicament because we do not have a established reg regulations for registration or for zoning and so it's uh important for us to take that time
that we do have um the few months the about five months that we do have to establish these ordinances um 494 would um be effective in townships um and other areas under the County's zoning jurisdiction um so it would be in all of
our townships except for those areas that are in orderly annexation agreement because we do not have zoning uh jurisdiction in those areas um and it would be effective in cities within Benton County that have consented to the county registering on their behalf at
this time we do not have joint power agreements with any cities or townships but we are working on that and I'll get into that in a little more detail um when I give a cannabis committee update um who is affected by this all cannabis businesses as defined in statute Section
3 4201 um what is affected is zoning and registration so if we don't list those uses as an allowed use whether it's uh permitted conditional interm um it's not permitted so for the time being none of
those would be permitted um it's then the same with registration we do not have a process for registration so um therefore this ordinance uh allows us to not take those businesses in for registration uh how long St statute allows us to place this moratorium in
place um until January 1st 2025 that's statutorily um the date we cannot go beyond that date um generally speaking a moratorium is allowed for up to one year but because it's statutorily limited to that time that's the extent um and then
the potential gaps are those orderly annexation uh agreements or those orderly annexation areas so Minden Sock Rapids uh Gilman those are the areas areas that it's unclear if we have that ability to place a moratorium over those
areas uh for example St Cloud's moratorium that they put in place last year strictly stated within the city limits of St Cloud it did not extend to where they have zoning jurisdiction in Minden Township so that provides for a
gap unless we get that uh joint Powers agreement signed relatively quickly before the end of the year um then we would have that registration component which would restrict them from um locating in that area so it's kind of a
it's it's touchy there's gray areas but we're doing what we can Mr chair Roan just for clarification so on those orderly annexation areas like for example fies sure so that includes gilmon Township so that uh board isn't the right word that
group of between gilmon and Foley officials is that who the agreement would have to be with in addition to the city no so the cities don't have the ability to register outside of city limits the the businesses they can um work they can
do the zoning they can have jurisdiction over zoning but not the registering of the businesses so it's it's yeah it's very complicated there's lots of layers um so let's say Foley chooses to adopt a moratorium they should include um the
the areas in which they have zoning jurisdiction which would be that Gilman uh that area in Gilman that's under the orderly annexation that would restrict zoning not registration but at least the zoning would preclude those businesses from locating there okay layers yeah
yeah wow cluster yeah it's cluster so the city of I'm sorry Mr chair so the city Sock Rapids would have to do the same thing then correct and do you know if they are going to do that or not a moratorium yeah I have not been PR any
of that as far as a moratorium uh but I do know that they are considering um working with us on a joint Powers agreement for registration okay okay so there is no applicant so we will now open the public hearing if you're
okay with that ref that yeah absolutely okay we'll now open the public hearing is there anyone in the audience who wishes to address the county Bo on the agenda item if so please come to the podium and state your name and address anybody online Final Call for anyone wishing to
address the County board so seeing nobody on that is on the final call the hearing public hearing is now closed is there any emails letters under Communications to be read read no has the department received any comments from State agencies cities or townships on the
agenda not on this particular item no okay the County Board will now have time for staff and discussion as a reminder to the audience the public hearing is now closed Mr chair sure I know other Counties have uh adopted a moratorium on
this to because of the time frame yeah he it all the time anything else any other comments de chair I'm going to move for approval of the um uh establishment the interim
ordinance moratorium as presented please I'll second go ahead kinsky we'll get the second from kin any other questions or comments do you have some no okay roll call commissioner schan hi
commissioner Heinen hi commissioner kinsky hi commissioner Johnson hi commissioner pop hi okay next item roxan all right a brief update on our cannabis committee that we're affectionately calling it um
this is representatives from the Sheriff's Office Public Health the attorney's office auditor treasur office and Land Services we met on July first to go over what exactly we need to begin doing and have adopted by the end of the
year um and so first item was getting that cannabis business moratorium in place uh which which we've got now um the next is the joint Powers agreement with cities and towns so I have successfully touch based with every Township and they are all in agreement
that they would like to move forward with the joint Powers agreement allowing for the county to register businesses on their behalf um The Next Step would be the signing of that joint Powers agreement U Michelle has drafted that joint Powers agreement um and I have
sent that out as a draft copy to each of the townships um we do want to touch base on that on July 22nd with the townships just to make sure there's an understanding because I think there is a lack of information being provided to
these townships on what their responsibilities and roles are and what it actually means for the county to take over um the the registration process um as a just as a reminder for everyone uh statute states that counties can only
take on that responsibility if provided consent by cities and townships so it's not that the county can do that because they want to um but we're doing it more out of um the need and the necessity to provide that service to areas that don't
have um the ability to do the compliance check to create a registration process um so financially as as far as and as well as um the staff needed to do that um we're hoping to help out the the townships um we do have uh a number of
cities as well that have stated their interest we've got Sock Rapids um rice Gilman and Foley all have indicated that there is interest in having the county um provide that uh for the registration process I know some of them want to see
what comes out of our comprehensive cannabis ordinance before they sign a joint Powers agreement um and within that comprehensive ordinance will establish things such as a registration cap what will that look like and will there be a registration cap um time
place and manner um the hours of operation distances from schools uh playgrounds um places of public accommodation um and then we have to create a registration process um and I'm thinking that we will likely follow
something similar to The Tobacco ordinance as far as um who sees those applications who does the compliance checks um things like that so we've got a a ways to go um fortunately the state did Issue a um comprehensive cannabis
ordinance for us to look at a template so to say um there will be some significant changes to that because it's not you know one-size fit it's all um but we're hoping to get working on that and bring that to the County Board um as soon as we possibly
can um anybody else I know Michelle's online Jacqueline's here if anybody else uh Troy's online everybody was part of that committee if there was any other comments that I may have missed for the board Mr chair roxan Michelle not sure who this question's for but will The
Joint power agreements with the townships all be basically the same or are they going to you're gonna have to go into specific detail for each Township the idea is that we would just place a the township name on each one that's the only difference that there
would be all right did I and our goal oh sorry our goal is that it is uniform for all of the townships which is why I think it's important to have that discussion on July 22nd sure okay okay thank you do you have a Roan do you have a time frame when you want all these
joint Powers agreements in place the sooner the better because we don't have registration we don't have that consent to register on their behalf um so if let's say um a retail business comes in and wants to register that was approved
through that social Equity application um they potentially would be looking at the township for that so if if we don't have that agreement they're on the hook and not the county so and I I mean we'll have to send you're going to send a letter explaining some of that stuff to
the townships because you know we always know not not all townships are going to show up on the 22nd yes I sent one to every single supervisor and clerk so that everybody got it um we let them know that we will be at the July 22nd meeting um our hope is after that July
22nd meeting we'll have a final draft of the joint powers and then I will send that out to townships and let them know if they want me to attend the meeting um or if they want to meet with me we certainly can do that um I think what'll be important is those cities and townships that have orderly annexation
agreements those are going to be the ones that are crucial in getting um the agreements back to us yeah sooner right anything else thank you
okay and your last item no got a couple more more oh gosh I'm not done um so the next item is the uh request authorized services to hire additional staff uh or additional staff Appraiser for the assessor's office we
talked about this at the committee of the whole uh last week I believe it was um we have uh a local assessor that is no longer working in this area and so we have a number of townships that now have contracted which were approved today uh
Minden and granite ledge Township both have agreed to um the county providing for the assessing Services uh with that addition we have to by Statute take on that ability and so we're in need of an
additional staff appraiser um you will see that I've got $102 340 $12,383 listed as the cost estimate that's for a full year um if we get somebody on board for five months
meaning we're looking at taking them on I mean bring them on ASAP it's uh 42,6 $25 and then on top of that 5,000 to get a desk set up um and the computer and everything that would be necessary to
provide this person um a proper working uh space so it comes to $ 47,6 125 as the total um and then I'll be working with Monty to get this uh position added uh for 2025 okay any questions on that um and
we have space for this individual it's the last one so we got to okay it's the last desk in the recorder uh assessor area before we start using closets
okay anything else no make a motion to authorize the land service department to hire additional staff for appraiser second motion been made and second it to hire an additional staff apprais any other discussion any other
questions hearing none Beth commissioner schlong hi commissioner hinan hi commissioner ginsky hi commissioner Johnson hi commissioner pop hi once again all right um so the next one is review of the Tri County Solid
Waste Management commission 2025 draft budget um commissioner Johnson commissioner you may be aware that uh with the change over and staff over there some of some new things came to light one of which is that the budget for the Tri County Solid Waste
Management commission is supposed to be presented to the board annually um this is uh that opportunity for this year or for 2025 they're presenting this um we've got um
$3,945 that is the estimated cost for the tri to the Tri County uh Solid Waste Management commiss um eight roughly 9,000 will come from score funds and roughly 27,000 will come from solid waste and this is actually a reduction in cost from past years um due
to um the new Tri County Solid Waste coordinator make going through um kind of combing the budget and taking out some of the items that maybe were there that didn't need to be there um and then removing um I apologize there was something else removed
from uh um I think it was the compost bins and compost pilot program Grant match which was $20,000 that's been removed from the budget okay comments uh Mr chair just as Rock San said Tri County will see this uh for
their approval in August the August 22nd meeting okay so we need a motion no no informational informational okay yes 911 sign okay so it was brought to my attention that there are a number of 911
address signs that are missing which creates issues for our Sheriff's Department um mainly uh this is often noticed by our sheriff's department and Highway Department that these signs are missing not necessarily by our staff um
we do issue the signs um when somebody is um constructing a primary structure on their lot but for a simple lot split an address sign would not be required um to kind of back that up uh beton County
adopted ordinance 339 in 2002 which requires that all properties with a primary structure have a 911 address um assigned and installed on their property at that time the county went through and um issued assigned and installed it and
then assessed that cost back to each individual property owner um it is a cost that the property owner is responsible for even if that uh sign was lost damaged destroyed um if even if it was not at their expense they're
responsible to us for that if they want to seek reimbursement it would be up to them to seek that reimbursement I'm sure Chris has had one or two that have had to be replaced and so um but otherwise yeah if
somebody drives into that post and it you know roads were slippery it would be a responsibility of the property owner to replace it and try to seek reimbursement um from the individual who who took out the sign um if we want to move forward in trying to get these
signs put back up we certainly can it will be it could be very timec consuming um staff doesn't have the ability to Canvas the entire County for those unincorporated areas but if we are sent um that information when it's noticed um
we can certainly address that letting the property owner know that they have 30 days to um request ass sign and have it installed um the county can install it there is a $50 charge for the county to install that we would have to send a staff person out there who would uh Mark
the location using GPS mark it with uh white paint they have to call go for one wait a day or two then go back out to actually install the sign uh with the uh uh the post um the post pounder that they use to install that so there is a
time commitment in in installing all of those signs um we do get a number of individuals who either do not want a sign because there's a cost to it or think that somebody else should be paying for it so they're simply just not going to insall that sign um we do have
the ordinance as I stated that uh it is a required uh component of all primary structures Mr chair yes go ahead um yes uh uh Mark ebnet brought this
issue up to me uh last week and and th I I contacted Monty on it it is very important when it comes to Emergency Management when our uh officers are trying to get out to a 911 call uh I just I look at the $50 that uh that we
charge how man that seems pretty cheap for doing going on a couple times to site yeah I'd agree um roxan well if you apply for a building permit or whatever I mean it's it's up to the the the
Builder or the construction person to have that sign up I understand right yes it's the property owner's responsibility the property owners or the the person that's doing the building it's the property owners Property Owners okay because I was going back to when my
son built the chicken Mar they were adamant that that sign be up there prior to starting the construction a lot of times the builders want that sign up there in case of an emergency right no find it more so because they need yes they need all of their subcontractors to
know where they're going okay so a lot of people request them early on yeah m m can ask Rox a question so with uh the initial sign for a new uh lot with the structure on it who installs it us or somebody else it's up they can install
it or they can request that we install it there's that $50 charge if they want it's optional like it doesn't have to be us then correct okay and same with replacement it could be us but it could be them okay y got it thanks yep do go ahead Mr chair uh Chris snowplow takes
it out still on them because it's damaged I mean that that must happen yeah I'd say it be naive of me to say it never happens it depends on where the location was I mean if it was on the mailbox post and our policy says if you
have a swing away post and we hit it with our plow we'll replace that and anything you know that was attached to it um so that may include it depends but so if you do damage it we potentially could replace that I will say anything that we damage and we can prove that we
damage it will replace it yeah I just want to verify that thank you so another question I have is um just vacant Lots do do they require one or no no no a lot of people do want one right so you will see them a lot out on vacant
Lots but um they're not required unless there's a primary structure and then and it's probably easier to collect or for them to to get the sign and install it or have us install it y just because they want it and not because it's required
right yeah so it's it's generally it's the older properties it's not new construction I would say mostly it's the older properties that you know maybe got it on their mailbox or something or they simply just don't want to have that identification um and they may not
understand that it's for 911 purposes right um that was just informational y I think the the the question is is you know I think Rox mentioned earlier she doesn't have the staff resources to systematically cannabis the county to
discover missing ones so so my thought was well the Sheriff's Office Highway Department they're out there on the road all the time perhaps they could report to playing in zoning when they observe a missing sign and then roxand could begin the process to contact the land or
remind them of their obligation to install it and I think then the question becomes next is well okay how much time is appropriate to give the land owner to install the sign before Planning and Zoning would proceed to do it themselves
and then bill I'm sorry back it be an assessment and it' be an assessment right so the question I guess is is that does that sound reasonable to have Highway in the Sheriff's Office be the eyes and ears out there reporting these and then what's an appropriate time
frame to give the landowner to become into compliance that's I think those are the issues what's your thoughts what's I mean I think they're very valuable and they need to be there
um and I think Highway and and uh Sheriff's Department can probably Supply us the information but then it gets to the point of how much time and how much staff and what else we're going to do is that something I don't know if that's something we can decide right here and right now
recommendations well I just will point out that the the ordinance does State they have 30 days to replace it um so once the letter is sent there's 30 days for them but at day 31 are we do you want staff out there
replacing it and assessing the cost I mean if there's a large amount you don't have the staff to do it right right I mean if we get you know one two three a few in you know yeah here and there and I I'm guessing that'll that's what will
be the case is it will be uh as situations arise it's noticed that there's missing signs versus a hey I just drove down here down this street and I noticed that there's 10 signs missing um have had it but um Mr chair roxan are you okay with how
the ordinance reads today I mean it's a 22y old ordinance so I mean is is there other any other changes that need to happen I think that's sufficient time to to notify them um I would say as long as there's no objection from the board that we begin that process of um putting that
sign together and getting out there and and and putting that up as immediately after that 30 days um that would give me a little more uh ability to to just continue moving forward versus Contin I I mean I
know with code enforcement it can drag out and drag out because somebody says they're they're going to do it they're going to do it I just need to do it next week oh I'm not home this time oh I got vacation next week if we just get out there and do it after day 30 Mr chair actually be it'd be after
day 35 because we've had this happen to us in the past about mailing and when they get their mail and everything and then they call and pretty soon it's only 10 more days before they can do it you know so we've got to take some consideration of how quickly the mail moves too though
sure okay but you know I'm okay with that I just don't know how the sheriff's department is going to be able to uh let us know maybe that's conversation will have to have with them in the future it seems like that's the best solution we have at the moment because obviously they're out on the road all the time so it's
highways so those are our eyes eyes and ears of the county consistently right no I think Monty was basically asking if we're okay with her Scott was with with the 22y old ordinance and Roan's question was
yeah so I think we're good do you need additional action Mr chair I don't think so enforce the ordinance just enforce the ordinance yeah just consensus enforce the ordinance with some due respect on time you know yep we just need to be
notified so um if I can just stay up to both um the Sheriff's Office and Highway just let us know let us know so we can begin that process okay all right I've taken up enough of your time all right thank you Chris
bird all right it's good to see another department head up here for a long time so um all right so my item on the agenda is to w a Construction contract uh for this project
sp005 09- 004 this is the trail project in the city of rice affectionately know the Fox Meadows Trail if you recall there was a federal Grant they received Federal Transportation
Alternatives a grant for this project uh and then city of rice was to come up with the local match and anything above what the grant amount was we had a bid opening through our online bidding uh process last Friday at 10:00 a.m. uh we
did receive three bids although one of those bids uh was rejected uh due to some missing information these are the two bids that were accepted um from Jr fie Incorporated and Helman construction uh the lowest responsible
bidder was two was J.R fie Incorporated at 22,4 460 this is significantly above the engineer estimate uh the engineer estimate was 195,000 uh and some change so that was
it what what once uh that was an immediate concern uh for me was is rice prepared to come up with an additional uh local match and I understanding this was discussed at length at their city council meeting last night and I got
word late yesterday and this morning that they're okay with moving forward with it um so uh with that being said uh my recommendation and I had a sample resolution in your packet uh but uh so
here's what that resolution would re would read with all the uh numbers in there my engineer's recommendation is to award a Construction contract to to Jr fie Incorporated in the amount of$
22,4 460 uh we are the yeah since it's the Federal grant we'll hold the contract um uh the city will have their city engineer stch performance all the construction inspection and any materials testing um documentation they
will notify us monthly of the recommendation for monthly pay estimates which we will pay to the contractor um then we will seek reimbursement from the Federal grant uh process and then seek reimbursement from the city of rice for
anything above uh the grant amount Mr chair Chris are you able to speak it all to the 50 almost $60,000 in addition to the engineers estimate why that was was there any big surprise there or um
yeah just maybe in general that it's higher than what their engineer uh was predicting so um I do have that this is this is if you recall this project had it changed Engineers Midstream so um we had their engineer
prepare their plans and prepare the engineers estimate so that was the engineers estimate was 9001 $9 5,392 so all the bids came in um at over
$2,000 for that so um um Chris so I was at the city ccle meeting last night and they want the project to go on and then they're they were um the assumption that there was a lower bid but it didn't meet the
technicalities of some some of the stuff um yeah so get to that point a little bit why yeah so we rejected uh uh one of the bids because of there was an addendum that was issued and part of the bidding
instructions um is to certify that you did receive that bid and acknowledge that you understand uh what that uh addendum read and so that's a certification form that that uh biders have to print off sign and complete and
then upload as part of the online bidding documents so that that form it's actually a form 21 21126 d is the form number and the other two biders completed that form correctly and so we did reject um the
one bid cuz I understand that bid was lower and they were it was it was lower by about $7,700 yeah and they were you know they're on the hook for more money they anticipated and um correct couple of the council members
were concerned about that um yeah my concern is with the federal process it's not just my eyes and your eyes on it we we have we could be subject uh it's potential for a federal AUD audit that's always a possibility Federal highways could audit it and make sure that that's
why we administer this and not the small cities because there's an agreement between the state of Minnesota and federal highways that they say all 8 Seven Counties are adequately staffed with experience and knowledge to administer Federal grant projects so that was that was a concern that I had
that if we were subject to a federal audit from federal highways and they say why were you awarding contracts to biders that didn't follow bidding instructions that could put all of our other federal funds at risk and bitt county for our own roads has a lot of federal money coming up in the next next
five years um it's just it comes back to We're just trying to do our best to demonstrate that we are following the federal process even if it's a technicality that we cross our te's do our eyes and and those that we contract with are doing that as well so so this
is the form this is the form of the contract that I'm recommending um I mean yeah we require them to put the the total bid up there sign it acknowledge that they receive the addendum the date that they received it um and that it was considered as part
of their bid that's part of a big reason why we have them do this is that they received the the addendum and they're signing and certifying that they had considered anything that that addendum says as part of their bid so um further wise they sign that
you of you're if you're Incorporated what's the name of your corporation you sign it with your business address so it's just a required form um this actually this this form number is a state approved Federal highways approved form and that's why it's required in these these feder fedal projects Mr
chair Chris is this form only filled out when you're preparing to award the contract or is it filled out required of all biders when at the time they submit their bid and that that form was missing on the low bder well the form was submitted
it was just incomplete what was incomplete on it all right I can bring that up this document is very uh in all sorry Jared you cut out commission this document that uh
Chris's talk mode is very common and all yeah so this is the form um what's required here is you know filling out the addendum the date that you received it I highlighted you know by you signing it you're saying that you had considered
that addendum as part of your bid um also you're required to put in the proposal date the date that you're submitting it uh and then sign it and then the name of your company here as you're signing it has to match there's also a cover sheet that we require um
that name of your company has to match what you put on the front cover of your sheet and I'll bring that up so we do require the the front sheet of the proposal to be signed to so once again this is the other the other bidder but however you fill this out on the front
here has to Mar match what you would put here and those did not match so what we understand in is what was signed on the front page of the proposal was uh rice Contracting and developmental Services incorp uh Incorporated okay
so I would say if all the bids received had similar information missing then I would say it was probably a failure on our part and we did something wrong or could do something better in the future but uh at the time of uh opening the
bids um I did have two other biders that completed this form um and therefore felt with the federal process and the possible scrutiny from uh a federal audit um that it would not be recommended to
accept this this bid Mr chair Chris are all these forms are available online when they're going to prepare their bid p package correct it's part of the bidding proposal that they they download so Mr chair uh Chris will we will we be entering into a contract then with rice
city of rice so we already have a contract with the city of rice uh that was something that's been uh on the books uh for a while even even for the difference of the amount well the contract um I thought I had that in here
did I put that in the wrong folder the administration administrative agreement that we have with the city of rice says that they will um fund all the cost above the grant amount so and I assume that's what they had discussion about last night at their council meeting right that's that's the grant award
letter says so they're getting [Music] $18,995 what's actually 93,471 60 at the city of R city has to WR or city of rice has to come up the city engineer uh that's appointed by the
council works for stantech him and I had some we had lengthy discussions over the last two days there was a consideration maybe okay since they all the bids came in above the engineers estimate is it warranted to just reject all of them and then read vertise the the project under
different circumstances um the reality of that is though if we go through the read vertisements that project will not happen this year most likely it'll have to be a next spring and summer uh project but then do
we open up the time frame that we still go ahead and bid the project this fall but then give contractors and biders all summer to construct the project would that result in lower bid prices maybe but then inflationary costs over another year of construction is that going to
eat up any any savings so Mr chair you were there and Chris had conversation what's race position they want us pay another 97,000 well they agreed to it last night not on a unanimous vote but um it looks
like they want the project done um and I thought I thought their their engineer explained it quite well um he probably pushed pretty hard in your bid might be higher and that seemed
to scare if they go back out if they went back out yeah truthfully from what we see the earlier you bid these project the better bids you get and when you bid late in the season like this right you get a higher de you know higher cost
well then maybe to their benefit they should wait and bid early next year we can't tell them what their benefit should be no but I'm trying to find out what rice wants to do here because well they approved it I mean they proved it yeah they approved for that difference and they approved for that difference okay it's it's a huge difference so it's
a lot of money on well it is that money yeah yeah so I just brought up the um I mean but we are the final contract holder too yeah it just says yeah this is our administrative agreement that we signed with the city of rice this dates back to a couple years I mean this goes back to
2022 um and I understand there'd be no there would be no um loss of Grant if you know if it went out for a rebid right would say that again I'm grant money would not go away because we we
have met the the requirements of uh project development uh that that in the Statewide Transportation Improvement plan the project shows up as a a 2024 uh project so we meet those requirements that the federal funds have
been authorized for this project so we we would just have to notify uh them that we're going to relet the project and we shouldn't lose any of the grant money uh or anything like that at this point m chair hypothetically Chris choose to I mean I don't want to use the
word overrule but not put it out this year and put it out next spring what does that mean for you or for the county if you're to rebid this well I mean either way we have administrative costs to it um and and that wasn't part of this agreement the city's not on the
hook for any of the administrative costs so we all no not yeah that didn't make it into this agreement so so that was one thing that I I asked him last night I said said so what is what is the county getting out of this and they did not know and I said well I don't think
we work for free yeah because after this agreement came about there was discussions that any future agreements that yeah we would put um some recuperation of administrative costs so back to that question is it is it a extreme additional amount of work for you if we
were to go back and rebid it or because everything's in place it's kind of a redo well yeah I guess some additional work I don't know if it's significant or not I mean the work just gets shifted from this fall to to
next year then so um as far as paying creating pay vouchers to contractors and things like that I do think that if we are going to rebid it um some due diligence on an engineering side would be to look at this Engineers estimate
and see were those reasonable estimates um do we need to adjust the engineers estimate um to reflect you know the current bidding environment or the current prices of materials and and things like that so did you have any discussion with the with the engineer
from Rice that because I know they've switched in between here yeah do you get do you get any feeling that he thought the bid was low from their pre previous engineer to what he would have thought no I didn't get that that question
wasn't asked uh of them um where is it but you you're right you pointed out so the project started being developed with with one consultant and then before this was finalized the city went with this new consultant so kind of due to the
profession and license so this this consultant they're the ones that signed the plans and came up with the the estimate the current consultant didn't feel comfortable unless they had designed that project to put together the estimate so there really wasn't
anything we kind of felt like well this is the what that engineer came up with this is our quote unquote Engineers estimate so um instead of going back through the plans again which would be a consultant fee to the city and revising
that um they didn't do that now that we if we're considering rejecting the bids is it warranted to maybe have this new consultant look at the the items in the contract or in the construction plans and put a reasonable estimated
cost together for that and then re re-advertise the project with that engineer's estimate so M yes Jared yeah um I look at it this way if the city of rice has already moved
approval and we've got more time I mean it's going to cost the county more time to redo all of this stuff and even if it's just a little bit of Staff time I I don't know I I think if if they moved approval maybe maybe we should just uh move forward with it what is what are
you guys's thoughts Mr chair I I have to agree with commissioner ginsky you know I'm just surprised the city you know is willing to F over that 9,000 extra I did not speak either way last night because it wasn't my place um
yeah I was guess I was surprised that they moveed forward with consider the how much more money it was on a you know that's not a large project but the percentage is pretty much yeah there that says yeah the engineer and iow was we discussed it we wish we could give
better guidance but the current market it's a binous trail so that's a thing another year after the election what are oil prices going to do that could that could factor into it what a labor price is going to be you know seven months
from now eight months now um but typically yeah we would like to advertise and bid projects in the fall or winter when When contractors are looking for for work but are we going to gain any savings that could be offset by inflationary costs so you know Mr chair
commissioner gisy is correct we're just going to keep adding more expense on our end for this that we're not getting back from the city of rice your wishes commissioner Johnson you're thinking heavily I am thinking I I mean I agree
with commissioner kinsky the the rice city council did move three to two to move it forward I just I really don't want to be in a position where I'm telling them they don't know what they're doing here but I don't know if it's worth it I'll just acknowledge that I I two of the biders are uh present in the audience today I
don't know if that helps you with your decision or not but um yeah so I guess we got two biders are just anxiously waiting to hear so Choice Mr chair can I comment anything can we let somebody speak that's your that's your
yeah you can all I wanted to say is it using the quest Bing platform which is what this was run through all addendums are acknowledged electronically that's why I didn't even look to write it on a piece of paper because I mean I have two different forms that are part of that website that
acknowledge you can't even submit a bit if you don't acknowledge the is what it boils down to that paperwork is somewhat of an archaic way of doing it when you're going through electronic video I mean I admit I didn't write it on there but it's all
electronically verified so but that hold the state or the government sees that I mean that's the verification on it so would that hold water if we got audited um I don't know okay M may I ask Chris a
question sure so um so they obviously that the city applied for a tap Grant U through through mind yes and that application had a certain specifications as to what they plan to build so I was sort of wondering do they have any
options to do any design changes to bring down a cost or are they instead Bound by what they submitted in other words that's they said okay this is what we're going to build so now they're compelled to build based upon that current design
I think within reason they could do make some adjustments um big things that feds are picky about is your Terminus the beginning point and the ending point you can't change that by by a certain percentage okay but within those limits
if they want to do something different um to reduce the cost I think that that is in in in that with that issue come up last night at the meeting is there any discussion about any design changes that might reduce costs no I would imagine since it's ferally
funded that that's going to dictate for example Trail width that's it's got to be 88 accessible slopes have to be right yeah in the grand scheme of things it's kind of a small project there's not a lot of things that can be removed or it is yeah it's the minimum like 10 foot Trail and
just right kind of grading it to to match the beginning and end points yeah um you know I think when you go way back to the discussion when we had uh I think it was when Public Health who was the director
Jenny leer was Jenny we discussed about when they when they applied for this or were're looking at it where it ended up that maybe someday we could get that trail to go all the way down to the Bon Beach Park oh yeah I know that was that was discussed way back when sure yeah
and that was kind of part of the Park City's Park plan yeah so I guess what's your wishes you blow up the lowest bidder please you want to go back to the I'll
go to the this is the bid summary okay make a motion to cont you care that D press uh are you not able to see on the screen or do you want to just no oh
I am sorry uh why is it not chearing I thought it was a roxanna's left I apologize for those uh participating at home following Along on their bingo card so um here's a summary of bids
um now I want to go to this would be the resolution that would be adopted um just acknowledging that we received um bids from these two uh contractors and that we would low it to award it to Jr fie is the lowest
responsible bid received if that's that's the direction um Chris corre yes um hypothetically what what was the other bidder's
number it was oh well here we have that because it's on that that form uh resolution also says so it would be $244,600
76 so okay it is a difference of about $ 7700 so okay thanks Chris motion to a uh the contract to J FY Incorporated contingent upon approval
from the menot office of civil rights is there there's a motion in a second any other discussion here no other discussion you want to call the rooll sure commissioner schlong I commissioner Heinen I commissioner
ginsky hi commissioner Johnson hi commissioner pop hi all right we will move forward with getting all the documents uh prepared for that so um I know this wasn't on the agenda
but if you allow me just a couple minutes for an update I was uh asked to to speak to this issue regarding the highway 23 Coalition and the possibility of the coalition receiving some funds so to speak um
Highway 23 Coalition contracts with a consultant Bolton and mink um uh the individual Ashley is her name and what I understand I had a conversation with her recently is that through the federal earmark process coalitions can apply for
funds they just can't receive them the highway 23 Coalition is requesting uh $3 million for a study between f and Mora um a feasibility study or preferred alignment study whatever you want to call it the good news is I guess for the
Coalition is that it has made it on Senator CL bashar's short list is what I'm being told it still has to go through congressional committees to be approved now the problem is since the Coalition can't receive it a local
agency needs to be the lead agency also sometimes referred to as the Fiscal Agent um to receive those funds there's also a $750,000 local match I guess that was part of the request um that if the
senator could come up with 300 three uh what did I say did I say 3 million it's it is 3 million okay for this Grant application it's 3 million there's a $750,000 local match U where is that local match going to come
from uh that's still unknown there is a hope maybe that if successful um maybe mindat the district office could um District 3 mot District 3 could help with it with some State trunk Highway
funds but nothing's guaranteed um so that's something that I guess the Coalition is looking for is a probably a County uh to be I think in this case it probably has to be a county be that lead agency or Fiscal Agent to
to receive that um what that would involve like from a staff perspective is that then you would have to go out and do an RFP process to select a consultant to actually do this this study and then you have a staff
person that's managing that consultant uh part of you know any project management team meetings reviewing invoices paying the invoices to consultant providing recommendations coordinating between the consultant and mot coordinating between the consultant and the other counties um those kind of
things things it starts becoming um an administrative thing uh not too dissimilar from what we just discussed with the rice Trail project when we when these federal funds come in um Chris do we get would we get reimbursed for all
that that that's I think that's something that we would probably want to vet out through the Coalition itself does the Coalition have some funds through their their financing or their accounting to reimburse for these administrative costs
so um and then with the $750,000 I mean I'll just say it if Ben County has to Fork over that I'm sorry right you know I I'm not in favor of it then I mean it's if it's going to be a
coalition it's got to be a joint Powers board or a grant system sure that we all share I think the Coalition very much aware that Benton County wouldn't want to be on the hook for the set 50 Grand Chris um even if hypothetically mindat was able to help fund that there's still going to
need to be a Fiscal Agent right correct yeah so okay so if it's okay with the board how about I'll have a discussion at our next Highway 23 Coalition meeting about reimbursement for potential Fiscal Agent administrative cost they do use
like you said use uh Bolton and M with Ashley um I would certainly think the Coalition could get some estimates on what that potentially would cost to do that um I know the Coalition has extended conversations in regards to this Corridor and which Fiscal Agent would
make the most sense kabic maacs are not in a position from that Viewpoint barring a dollar issue Bon's in the best position to help but we don't want Bon County on the hook either we don't want beton County on the hook yeah yeah and I'll
just be honest I am kind of concerned too about our capacity just managing uh another consultant um that does require a lot of you know meetings and correspondence um reviewing of plans and drafts of reports and and things like
that so but I think maybe the Coalition should be the heavy Lifter on organizing that sure if we can somehow minimize our ability to be the Fiscal Agent and not have to deal with all those side things that that'd be good once again it's not just a Benton County project if it was a
trunk Highway solely within Benton County it's a different story but when you look at the mileage wise we probably got the smallest chunk of mileage um that this would be affecting so yeah I would certainly like to see some support from Mr CH yes go ahead Jared hey commissioner
Johnson uh did did canbec or maax come to the table and and actually get on this Coalition now I know that uh they were uh commissioner persy was trying to get somebody from those counties on so commissioner Reynolds has joined the co
ition from LAX County uh commissioner Holland did not refile from kabic so that position will be open and so I'm assuming that discussion will have to continue with their board to see if they're going to replace her um either with the new commissioner or one of the
other ones that are there okay that's the that's kind of the frustrating part is they've got the biggest uh the biggest amount of mileage between maax and and cannabic and it's been kind of a tough goal trying to get
them on board on this and I think it's because they're afraid that it's going to cost them a lot of money right and like I said commissioner Reynolds is on board now she'll just she'll be starting up with the Coalition from aak so one one way if you look at you know we can we I mean I agree that we don't
have the money to to do that the other part is if we get involved in you know the upgrades were just done what two years ago out here from here to malax and what are we looking at 10 15 years for the life of that yeah yeah and at some point if we're pretty good to the
Coalition maybe future boards will look at it and say Well beton County did the lift on this let's get that a four lane from here to maler here to 169 well and I think the Coalition also looks at you know the things that are going on now from malaka to Bach and yeah Bach to oy
and the roundabouts in malaka yeah the uh realignment of 65 and 23 so you know the Coalition is trying to get in front of this with mot right you know because if they continue to do all that work the harder and harder it's going to be for realignment or for and potentially the
the railroad right away runs the whole length you know I think there's some concern about the Coalition that counties can step in with planning and zoning and help you know if people are going to be building buildings on this RightWay is going to be a considerable cost in the future sure so that's one Grant there's another
one that's coming up well if you remember our recent experience with uh Congressional delegated spending or ear marks how that process takes so we were in a similar situation you know a year or so ago we heard that we're on the short list we didn't final get final approval until it was the spring of this
year so I feel that's a little bit farther down the road but more immediate is um commissioner persy approached me too about this and said there was another funding source where there's a lot of money out there from the feds for planning and so I talked to Ashley about
that and and what she understands was that he was referring to uh the Safe Streets for all Grant application submit up which typically that program as us Engineers understood wasn't originally designed for these long corridors like that it was more for coming up with
plans um of agencies how to address safety on their roads more in in general um Implement um planning grants is what they called it a and they don't typically end up leading to recommendation for expansion to four
lanes however this program due to the iiga has so much money that nobody's applying for I guess Federal highways is kind of softened their tone or us do maybe I should say it's softened their tone and trying to get more applicants to this
program that would need the same thing it would need a Fiscal Agent a lead agency to sign on to that Grant application and there would have to be a resolution adopted and one of the statements in that resolution is that um whether it's bitten County maax County
kabic County um will uh has a plan in place for the local match for that that application is due August 29th so that's a little bit more immediate if the Coalition is wanting somebody from this part of the
highway 23 to apply for that actually needs to be considered next month for that so maybe on a more positive note our state legislature not in 24 but in 23 had obligated uh quite a bit of money for
local match specifically for ija dollars so there's the possibility that then we that's another application process another Grant application to the state to cover the local match for that but that's that's in the order of about
$350,000 request for what what was being recommended from the S to apply for in the in the short term so um maybe more discussion in the future um but um yeah that those are two
sources I know of from them it's just it's requiring somebody to step up to the plate and say hey we're we're willing to take on you know this project this risk the administrative burden uh and things like that so lot of lot of unanswered question
questions yeah thank you Chris all right I was all right Christine oh um as you recall in January there was a resolution brought before you for the
absentee ballot board um and it was approved since then the secretary of state has provided a new model of the absentee ballot board resolution before we need a new one signed so I request approval on the new
resolution the only the only thing that changed in that is that one word went from May to must so if you're looking for the difference that is it move for approval Mr second it's been made in a second to approve the absentee
ballot any other discussion hearing none Beth commissioner schlangen hi commissioner Heinen hi commissioner ginsky hi commissioner Johnson hi commissioner pop hi uh then we'll move into the DMV
update uh currently we're fully staffed with three full-time technicians and our two Deputy Auditors are also Pass DMV staff so they're able to jump in whenever staff is gone or if there's an influx in the hallway uh
right now we're completing about 150 transactions per day about 80 tabs and titles 20 driver's license and 20 DNR transactions per day and we provide uh services to seven five dealerships and
two banks that send titles in for us to complete if our sales continue as they currently are we should clear 24 40,000 this year so that's a good did clear 240 yeah that's what the county is
making thank you did we pick up some more dealers I'm working on it it's not it's difficult as it's difficult to do right yeah and then change is hard yeah it is
my other update is the tax forfeiture update uh currently we have 26 Parcels in our land inventory the total amount of land is less than 40 acres oh the amount of tax
due on those properties is around $22,000 and the estimated market value of all of them is 316,000 so we don't have a very sought after tax forfeit list um up
pretty much all of the parcels are either landlocked small wedges Old Railway or just too small to do anything with um one property that we currently have is on Little Rock Lake however that
parcel has a structure that encroaches 15 ft onto another property and it also has unapproved living quarters in it so we're working with Land Services and Michelle to try to figure out what to do
with that one um we do plan on having an online auction in the future sometime around elections okay um but on the update on the Tyler versus hennipen um tax forfeit I don't know if
you guys are familiar with that familiar very familiar okay so currently we have there's 6,000 Parcels Statewide included in that class action settlement Benton County has three those previous owners could go to the Claims Administrator and
request payment from the state the state um had put forth 109 million to pay back the property owners who submit a claim um going forward 22 of our C our
inventory properties fall into the time frame of the settlement we need to make a what they call a good faith effort in selling those properties and show any of those 22 sell before June 30th of
2027 75% of those sales need to be provided back to Minnesota management and budget um if there's any sell between the 2027 and June 30th of 2029 85% of the sales needs to go back to
MMB and by December of each year we need to provide a report to MMB showing a list of the remaining Parcels from the settlement period and what our good faith efforts have been um I just spoke with Derek Hodge
yesterday from hennipen County who has kind of headed all this and he's hoping that since it's a presidential election year that the state will give us some Grace on getting those auctions kind of pushed off for this
year and Christine you said there's a total of 30 is that what you a total of 26 26 yep question uh Miss uh Christine I know in the past is U the AIT Treasures Office would bring a description photos so on of those
Parcels to the board for the board to set a minimum uh price uh had that already been done a long time ago or does that still need to be done or or does it not necessary anymore for the board to set the minimum price it still needs to be set um a minimum
bid of an appraised value not necessarily the estimated market value okay okay so at some point you at some point you'll have a you'll have a list for the board to consider for setting minimums okay thank you Michelle if I could just
interject sorry um there is a new law that was passed um that does state that the minimum bid will be the estimated market value going forward so I just want to make you aware of that change no oh okay h
so then this sounds like then the board will not be then asked to set a minimum okay and I think as as as Christine pointed out a lot I know my experience in the past is these are usually unsellable
unbuildable little little Parcels that yeah don't have a lot of value so no wonder they're tax forfeited I think the and I I apologize I just want to correct the the the value that's supposed to be sold out is the estimated market value the minimum bid is actually the costs
and everything that we've incurred so if I understand it correctly we have to sell it first at that estimated market value and then if we can't get it sold within 30 days then we go down to that minimum bid which is to recoup all of our costs so then the board does need to
set a minimum bid then sounds like it has to be the costs associated with it so it we'll just need to make make sure that it's all the cost that the county has incurred yeah okay well that makes it easier for us
setting a little bit if you know if you need some clarification the Micah group is really verse on it they really know what's going on you might want to contact them okay I'm sure they'll help you out okay so it sounds like for us cost is going to be staff time right in
simply managing disposing of as I in most instances we haven't been like maintaining you know mowing or what have you these Parcels so it's mostly just staff time yeah yeah if I could just add um I did happen to watch the
presentation that I think Micah may have put on so by definition the minimum bid means the sum of delinquent taxes special assessments penalties interest and cost assigned to the parcel and when they were discussing that they talked about advertising sta time um work
required to repair or um he up the property so that's kind of how they defined it and encouraged us to make sure that we document all that okay thank you for the DMV update also appreciate that you're welcome commissioner meeting
updates let's just Mr chair if you would Public Health yeah could we do that first we'll recess the board meeting and turn it over to commissioner Heinen for public health we'll call it over the Benton County Community Health Board uh roll [Music]
call commissioner schlong here commissioner Heinen here commissioner ginsky here commissioner Johnson here commissioner pop here okay approve or amend the agenda anything to add to the agenda Jacqueline no additions move for
approval second got a motion and a second any further discussion if not I call the question I'll favor say I I I oppose motion carries uh consent agenda item one what would you like to do with that Mo approval second got a motion a
second any further discussion if not I'll call the question all in favor say I I opposed motion oops sorry roll call commissioner San I commissioner Heinen I commissioner kinsky hi commissioner Johnson hi commissioner B
hi thank you for for the expression B three Jacqueline all right well good morning so today we have Maria with us she's going to do an overview for us this morning on the school safety demonstration project collaboration with Pleasant View Elementary School just
going to pull up PowerPoint here and um can you see this online or do I need to share differently let's see I'll let you I'll let you be the driver there want oh that's scary all right thank
you thank you can you fly at the Jared thank you hang is doing a survey they want to build on 39 million bus this could be early
childhood and 19 million for the wrong one it is the interet it's like I get a phone that's going this way's
yours yep all right perfect good to go thank you okay all right good morning board so I'm here to talk about the Sock Rapids rice uh safe routes to school project oh sorry all right so I just wanted to give
an introduction to safe routs to school and what it is so the Minnesota safe routes to school vision is that youth in Minnesota can safely confidently and conveniently walk bike and roll to school and just in daily life and safe roads to school programs improve safety
reduce traffic and then improve air quality near schools through a um sixeas multi-disciplinary approach so I'll quickly just cover what the six e are and then we'll move on to the actual demonstration project so the sixe approach um we do it some evaluation through safe routes to school workor so
what that is is we look at traffic data we survey parents we survey students we work with other um organizations to evaluate how walking and biking is in the community and then we also offer education to the community so what that looks like is um some bike rodeos so if
you're familiar with like the rice Bike Rodeo or fold Bike Rodeo that's the kind of education that we do just to increase awareness of bike and traffic um and pedestrian safety skills in students parents and just the general community and then we also provide encouragement to students and families um and that
could look like walk to school day with which fully often times um is involved in that event as well so that just encourages walking and rewards participation and tries to spark interest in parents and students um to get them walking and biking more and then Equity just making sure Equity is
at the Forefront of all of the safe routs to school work making sure that all um different demographic groups benefit from safe routs to school initiatives um with especially putting interest on lower income um students and families those from um students of color and then others that also Bas
significant disparities and then engagement we want to make sure we have meaningful engagement with family um families and children and just School staff other Community Partners so what that could look like is just going out to different events um hearing from the community making sure that we're taking
their feedback into consideration with all of this work and then last but not least is engineering so those are the infrastructure improvements um Trails sidewalks um completing streets just making sure that those are in place to uh make it easier to walk and bike
so how does public health fit into this initiative with safe routes to school so actually through our ship Grant which is the Statewide Health Improvement partnership Grant um it supports community-driven solutions for healthy eating commercial tobacco Free Living well-being and then in this case um
active living so safe R School fits into that active living or active Transportation sector and then the goal of ship is to prevent chronic diseases diseases among motans so cancer type 2 diabetes heart disease among many other um so really ultimately the goal of ship
is to make the Healthy Choice the Easy Choice which in this case try to make walking and biking easier and then just some benefits of walking and biking and why we do this work and why it's so important um it increases students overall physical activity which in turn um helps them with weight and blood pressure control
bone muscle and joint health and maintenance reduces their risk of diabetes and then just improved mental health and then there have been studies too that show that physical activity has many benefits on the student and their academic performance cognition and then can actually reduce behavior problems as
well which is which is a huge benefit so we really encourage walking and biking before the school day after the school day making kids prepared to arrive at school and learn so the Sock Rapids race um School District safe routes to school project and that funding so I don't want to take
any credit for applying because the stcloud area planning organization or APO did that applying um for a mind do Grant the safe routs to school planning assist assistance grant so they did a lot of the heavy lifting um and work with that and that award amount was
35,000 that um throughout the solicitation year was 2022 to 2023 that they were awarded that and then their project year was 2023 into 2024 so the goal of that safe routs to school planning assistance grant is to help communities or schools create a
comprehensive safe routs to school plan all right so the project itself um mot had assigned Alta planning and design which which is the consulting firm to complete a comprehensive safe routs to school plan for three different sites within Sock Rapids those sites are
Pleasant View Elementary Mississippi Heights Elementary and then Sock Rapids race middle school so that work started in the fall of 20203 and the safe rout to school committee was formed and that included stcloud APO staff city of Sock Rapids staff the School District staff
and then beton County public health staff so what the timeline kind of looked like like I said in call was completed in the fall in September where Ulta planning and design um met with the St Cloud APO just to talk about what the planning process looked like and what the overview of the next year would look
like then finally all different partners were engaged in October at a kickoff meeting to talk about high level goals and then really we um went into the engagement and data collection period in November um and December and what that looked like is I'll explain a couple of
things on how we collected data from the Sock Rapids Community to make sure that their voice Was Heard throughout all of this process so they had an interactive website which was a One-Stop shop that included surveys um maps and then just more information about the project itself and then there was an interactive
map um where residents could go and put a sticky note on the map and Define some issues or barriers to walking and biking um at a specific location and then there was a caregiver survey that was given to families just to identify different walking and biking um barriers within
Sock Rapids and then the um safe rout to school committee also had a popup table at the Sock Rapids Fire Department open house um there was a lot of Engagement throughout that event so what that event included was just a plot map where individuals could come up and Mark different locations where there were
barrier barriers and opportunities for sa for walking and biking and then we asked about demographic questions within a survey as well and then the last um engagement opportunity and data collection opportunity was We did an equity scorecard so looking at demographic data
within the Sock Rapids neighborhoods I and identifying which ones had the biggest Health inequities and then after that took place in November and December then ala planning and design which was the consulting firm they came up with a summary doc document of issues and opportunities and then the safe routs to
school committee met again in March um to talk about where could we do a demonstration project after identifying all of these different sites that had barriers to walking and biking which brings me so this is the plan itself and I can share the plan um after today's meeting with you it's not
published online yet but the final document is complete um but in the document itself is an infrastructures opportuni section for each of the site locations so for Mississippi Heights Pleasant View and the middle school so you can see on the left hand side there are different locations where there are
recommendations of what could be completed there so whether it's a sidewalk or um like some curb extensions and then on the right hand side in the document at list what those um recommendations are what the priority level is and why it's important and what
those changes would impact so then there were three proposed demonstration project locations um and those are identified in the plan as well so the first one was at Pleasant View with curb extensions at the intersection of 11th Street North and 6th Avenue North and what that is is just a curb
extension allows um pedestrians and bicyclists to be seen by motorists that are passing and then the second proposed one was at Mississippi Heights at 4 Street South um putting curb extensions in at the crosswalk and then the third proposed project was at Sock Rapids
Middle School so there's three lanes in front of their school um the proposed project was to curb do a curb extension on the southbound lane just to make it more organized for pickup and drop off time because the school identified that that was a need it was very disorganized and students weren't using the proper
crosswalks for that time frame ultimately after after looking at the equity scorecard um and excuse me having discussions with the Sock Rapids Community it was identified that the 6th Avenue North and 11th Street North project at Pleasant View was the priority
area so now the fun part um the demonstration project was completed in May and I just wanted to share some pictures of the project overall so on the left side you can see the safe routs to school committee members painting the curb extensions and then the um committee also had the Pleasant View
Elementary student Cil get involved and the kids just thought it was the most fun to see the project being put into place and they were able to help out and it was a great time with them and then um just to show another step of the project so once the curb extensions were painted then we have to
put in an install the reflective tape and then place the ballards and just a huge sh shout out to the city of Sock Rapids staff um for stopping by they had to use their leaf blowers to dry off the spots um where the ballards would be placed because we were dealing with some rain that day so they stopped by and were able to help
us um complete the project without them we wouldn't have been able to do that and then the demonstration project is complete and we watched it be in use right after it was installed um what we really saw as we watched the drop or the
pickup time and after school time was drivers were very cautious of driving through making sure they're looking for pedestrians and bicyclists and then just more pictures buses and cars navigating through this picture comparison I think
is really cool just the before and after you can see how it just really um points out where those crosswalks are and making the pedestrians and bicyclists more visible and then this is some of the members we're missing some um safe routes to school committee members here
the school staff we were missing with school and session and with any collaborative work it's always hard to find a date and time that works for everyone um um but that's most of our members and Mr Heinen also we had the pleasure of having him stop by and join us and help out so we really appreciate
that and then just a huge shout out to the Sock Rapids Herold to and Tim for highlighting this initiative it was a great um initiative to highlight so next steps for this project so work with the safe roads to school um committee for Sock Rapids to implement
the other proposed demonstration projects and then work with the um Comm to also apply for funding potentially um so working with the city the APO and whatnot to make the permanent infrastructure changes and there are numerous um M do safe Ro to school
grants out there and then just continue educating the community on safe walking and biking um and making sure that's a priority in our community any questions at all awesome Mr chair quickly if I could so stupid question what do you do with the ballards in the winter time so this
project will run through sorry I didn't mention that this project will run through the summer and they have a survey open with um it right now just Gathering feedback from the community on is it working what do you think of the project um so it'll run through the summer and then we take them off so this demonstration project will not um be
there after like August September but not so not next spring automatically no no so it's done after that time frame and then what we would do is look for funding to make that a permanent so the permanent ballards and sure okay that makes sense thank you I want to thank you Mariah for doing that that I can
tell you even today it still works that's a block and a half from my house and there's a lot of kids and in the traffic a lot of traffic and again I just don't want to take complete credit for it it was collaborative work with the rest of the um entities that were involved so just here to provide updates
too thank you Mar yep thank you very much I appreciate it Jacqueline our new Department employees okay that sat through a very interesting meeting today there great GL Public
yeah try to back okay yeah so I just wanted to take the opportunity to introduce some new Public Health employees to the Community Health Board so I'll call up Courtney Ferrera she is our new public health nurse supervisor so she started here with us um she'll be
supervising our Healthy Families unit so we have two units in public health healthy families which is more the direct Client Services more of the clinical type services and programs of Public Health and then we have a healthy communities unit which is more the population Health um Health policy and
all the more um more highlevel broad services so she'll be taking over Healthy Families um and I'll let her introduce herself as well we're happy to have her here yeah thank you and good morning I think it's still morning um yeah so like Jacqueline said um I'm Courtney Ferrera
the new Public Health uh nurse supervisor um I am somewhat in the area St Joe is where um where I am from um I kind of have a little bit of background in a few different areas with um I mean some of the earlier stuff with private
duty nursing um some Clinic work um some home health care and then actually most recently in public health um so yeah I'm really excited to be here I'll have a few different program areas like she said uh family home visiting Wick uh disease prevention and control um yeah
I'm super excited to be here for this opportunity so thank you welcome thank you and welcome all right and then we also have over here our new casade Sarah Midas she's here just a little bit longer than Courtney so she's no longer the newest person here um our Kate position is
really a critical position in our Public Health Department it supports a lot of our intakes and referrals for our family home visiting services our child and teen checkups program our follow along program among other things and I'll let Sarah take a moment to introduce herself as well and we're also very glad to have here here
too hello and good morning um I've been here eight weeks now so and I work with them a lot of it was be the child and teen checkups and then I do a lot of the entering of the referrals and I also do the follow along program so keep busy with that and I enjoy working with all
you guys thank you welcome thank you and welcome okay Jacqueline anything else in front of the board no nothing else to add today okay thank you with that we'll adjourn at 11:07 back over the board chair Mr chair your thoughts on moving
inition already yeah we can good go ahead all right thank you uh I need can we take yet need a minut okay we'll take a couple minutes here we're going to move to ditch Authority
yep e e e e e e do we need to go through the roll call again for ditch Authority since we've done it twice already just VES I don't
know roll okay all right uh prove or amend the agenda uh Chris any additions uh no I um you just make sure commission kabitz has rejoined us is he is he back with us
just I am yeah I'm working on my there you go if he could give him a moment he's back great excellent thanks uh Chris how about CD 1315 yes so right that my went blank yes so I do want to add a a discussion about CD 13 and 15
buffer strip payment okay anything else no okay move for approval Mr second okay motion a second to approve our agenda with the addition uh roll call please commissioner schlangen here commissioner Heinen here here
commissioner kinsky here commissioner Johnson I commissioner po all I okay all right move on to the consent agenda uh items one and two what are your wishes move for approval second
okay roll call please back commissioner schlong I commissioner Heinen I commissioner kinsky I commissioner Johnson hi commissioner Pop I all right uh Chris discussion regarding the field Road adjacent to the county ditch 14 repair
project okay um hopefully and Chris we should share screen so commission kinsky can there go oh awesome thanks very good okay so uh this is was a topic of
discussion during the repair project development process uh this landowner this is about the location where Branch 3 comes into uh the main branch of ditch 14 this is that contested Field Road um
remember we had a lot of discussion from both land owners Ratz and the lefores of where this was um I think we Pro through area photographs that you know there was a road that existed here this is the channel down here you can kind of see this is where our covert was that we
replaced uh as part of the repair project and what we understand is this is probably fairly close if not exact location of where the previous owner Sam Montgomery had got approval to replace a Culver uh back in the early 2000s from
um uh Planning and Zoning since that time between early 2000s and before we did our repair project it was believed that because this ditch was in disrepair uh the road Field Road had washed out and at one time there was flow that was
bypassing where this Culvert was and and going through this this area right here this is an aerial photograph I took with the Drone just yesterday to show this location so thanks to our repair project this this area has dried up quite a bit uh there is a depression here what I
understand is the land owner would like the ditch authority to consider because the ditch was in disrepair should the repair project also or the ditch Authority repair his Field Road um so because I was out there yesterday with our our UTV um I drove
this area you are able to drive through this area with no concerns or issues with u the sidebyside UTV I presume a tractor could get across that that area as well um like I said this area has dried up
significantly as compared to how it was before the repair project so I think that's really the the discussion today is does the drain Authority have any obligation to repair this field road because the ditch was in
disrepair Mr chair I have a question Chris yes I'm going to try to say it professionally we cleaned the ditch and now it diverted and it also washed out
some of that roadway correct and at this point in time the only way to repair that is to put a Calbert there no no because don't you think that'll overflow again to that direction so if I could chis the back up a little bit
that what uh took that road out was before the repair was that was before the repair and the CT wasn't functional so when the ditch the ditch was not functional so with water coming down it that's the way it chose to divert wash through the guy Road okay thank you for
that clarification yeah thank you I yeah so I think we the repair project has in my opinion vastly improved this this area I shouldn't say improved restored it because we did not do a drainage Improvement we did a drainage repair I I would agree and I would expand on that
and say in my opinion I I agree with the land owner I think this happened because the ditch was in disrepair and this was an approved and if you remember the information that came through this was an approved road that was put through there back in early 2000s CD and every
other Tom Canary signed off on mhm because yeah they went through because of their enrollment in the farm program at that point I think yeah they went through S swcd and had a prove that they were not they they could put a culvert here and not drain any Wetlands so at that time we knew that this road existed
so there could be an argument made that due to disrepair yeah it washed out we've restored the ditch if we if the ditch Authority would would approve moving forward with it what's the plan is it through a change order is it through can is it something we can do as
far as the county um oh I think it would be best if the board doesn't want to go that direction to change order it and have a contractor do it okay the big point is the big is getting equipment to this location although I was able to drive down the buffer strip area with
our side by side all the way to this point and and is it also correct that there's still some for a lock of better words punch work that needs to be done on cd14 to find finalize that contract that that contractor is not out of there yet correct they do need to come back
and smooth out a lot of the spoil piles although this location based on my inspection just yesterday uh this is probably one of the better locations that I probably don't need them to come back on so um we are this is Downstream of that area where we're relooking at
for the the Wetland uh removing that that plug so Mr chair how big is the depression or you in where you see the little grass coming in uh I don't know it's a few feet wide um it's a little bit deceiving because it
almost looks flat from the air yeah Chris you and I were both out there along with the land owner yeah it's more of a depression than what the picture shows like sure I I can understand that you know it's it's not deep but it's way more than what that kind of shows but
based on my observations yesterday it it's not impassible or reverse it it is very very passible I believe so I don't know what we would do other than haul in dirt uh to fill that in or take dirt from somewhere else to fill in that area
so like it's going to take one load or what's it going to take I think it's pretty minimal fix um I agree with Chris right now it's dry and you could probably get through there if it's wet can you get through there and again this was established established it was established it's I guess Mr chair I got
a question so are we fixing the whole road or are we just fixing that indentation just where is that's his request thank you but I do want to be cautious that through this process and through the the neighboring landowner we made the point that this is a private
private road um we're not fixing it because it's a public road or anything like like that um why don't and I think we kind of made some arguments too that you know uh since it's a private road there is some landowner responsibility for for maintaining that as well why
don't the land owner just get out there with a when it's dry and I think in his opinion because of disrepair caused it and why should he it's a private road I'm just need to get he needs to get to that road thought process yeah
I my my comment would be if he wants it repaired just get out there and take a few scoops of dirt and fix it or dump a load of dirt down the other end and let him take care of well
yeah because I can see if we're going to go in there with a a dump truck or something I mean I don't I don't want to create more ruts or anything now okay I mean from what I can see from this road yeah you can you can go in there with your four-wheel or your side by side but
at that point in time I wouldn't even want to risk going a dump truck or something dumping dirt down in there of knowing of getting stuck and then we've got rut and now we're liable for all of that or well he Montgomery was evidently using that for equipment passing right
I'm I'm assuming so at one time so I don't know how I've heard from other areas that Sam tried to work this and wasn't very successful because it was just so wet for all those years and then even Bob the previous own before Mark reca Anderson had difficulty doing it so
um I do have some other photographs I don't have them on screen now but Mr Pinsky go ahead U my two sents here is I think it's an easy fix even if even if the ditch Authority did approve these uh
this fix my concern is is what what kind of can of worms are we opening up with other things like people say oh you damaged this corner of my field and now I need to bring it back to to to where it was a 100 years ago that's my concern
yeah I I think I think to answer that a little bit my only thought process on it was is this was a if you remember the whole discussion this was a proven road to us you know and that big picture I I it went through all the processes and it was a a road that was approved it wasn't
something that somebody just kind of threw in and called it good so Chris do you have any idea what the cost would be to fix that I really don't it's going to be getting access to it th this you can see the fence lines kind
of here and these are the two owners land owners that don't get along so how do we I don't know foresee this landowner granting access for us to get to it how far this is kind of landlock I wonder if I could bring up uh I should bring up Beacon yes that would be
helpful um it is landlock we'd still have to get permission from another land owner to get to it unless we Go the whole length of the ditch which um so is the landowner the current land owner just scared to go in and do it because it was
ditch Authority or is it we just somebody else can do it I don't have to do it so this is what it looked like before we did a repair so you can see all this water and this this cul was either collapsed or plugged or both cut through and so this is the depression you're seeing in the air now I imagine
it's just because there wasn't enough foot on top and it just settled down and well I I in my opinion that's the route it chose to go through right but I mean after we did the repair oh sure it just wasn't enough put on top to to make it
hold well it was kind of out of the repair it's probably out of the buffer area isn't it right I would I would say it's probably yeah far enough away from but it's probably out so and this CT I mean through the reestablishment drainage records process and the repair
report progress process this this is a uh 48 in diameter CT now so which was bigger than even what uh Mr Montgomery had put in there in 200000 so um I feel confident that we've opened things up
with our project and um that's not to say in I don't know we've had kind of a wet year already and it's it's drier than it was last year when we were in a drought condition so as you're ditching inspector I I am
struggling to justify that there's more that the drainage Authority needs to to do with this location couple that with the fact that we have disputing land owners and we've publicly made statements that we're not going to do anything until boundary Lin disputes are settled and those kind of things and
we're kind of in this this area so I guess my recommendation is not to do anything at this time but um I guess that it gets down to the simple question is is do the ditch Authority think that the disrepair of the ditch causes us to run that way and
cut through the private road and if they do what do they want to do about it if they don't feel that was the problem and the current repair takes care of things then you have your answer it it seems pretty straightforward to me I think the current repair is good my personal thing
on this is that because the water was cutting through there before there it is settled out it's got its you know of course and I don't think if it's a private road for somebody to get back there and he wants that little impression fixed all load of dirt in
there and fix it yourself right that'd be I I agree with you on that I mean if we do this one we're gonna have another one I agree commissioner ginsky is right we're opening ourselves up yeah I think the fact that we've made
commitments that we are going to maintain this ditch I do know that this flow line of this pipe is I don't know exactly but just being out there and standing on site this pipe is deeper than this depression so if we do what we've obligated ourselves to do is
maintain this and don't let it get into disrepair this water should stay below this area and I think that's what happened this had been SED in and so the water this was be this became the low point for the water to go around so now
Mr chair I would say in the future if that happens yes then it's on us but this was Prior well and I I again I'm just going to reiterate from the landowner that that's the problem because of the disrepair this is what happened to his room yeah
yeah but they did fill it in come you know if you look at the previous photo they filled it in and what do you mean they filled it in well when they did the ditch they must have filled that well they covered the C they they no but the other one was where
it went cut through the ditch before we put the culbert back in I'm not following you no not necessarily I believe that there was enough sediment in this ditch that it was probably at a similar elevation to this Meadow here um and so
then that was so then this depression here was the low point at that then why the water took that yeah through his road Private Road through his private road through his private road but I mean yeah this these Aerials are from yeah
2023 um I mean it was all wet there so you could see where the channel was supposed to be but yeah I think that at that time the bottom of this and the bottom of that were at similar elevation now we've removed the sediment here so now the
bottom of this is deeper and lower than this area so water should stay out the question is should you repair it so anything else commission kiny nope I'm good okay so is there
consensus we're leaving it I don't know that we need action on it no okay was it part of the repair plan I think yeah just land owner was requesting us to discuss it they suppose so we discussed it and consensus is you're leaving it alone yeah that's my consensus okay
leave it alone and and he has every opportunity to go put some in on a private road anybody else all right thank you move on to cd13 15 buffer payments okay so these cd15 13 and 15 um
were repaired in a 7 2017 2018 time frame um prior to that they went through the redetermination of benefits process just like we did in these current ditches um we became aware I guess my department became aware through an email correspondence this spring that land
owners didn't receive their buffer strip payments um although the assessment amount included um what that cost were for for buffer payments to the to the system um interestingly enough on both of those
ditches there's a handful of land owners that have changed hands there's new owners than what there was at the time of the redetermination of benefits so so Christine uh myself and Michelle we looked into this issue and you know first of
all verified that yeah no buffer strip payments were be made or is it just somebody thinking that they should have got one and didn't and we were able to confirm no we couldn't find any vouchers or checks that were written so we know buffer strip payments still need to be
paid um I guess now landowner is uh requesting interest to be paid on that since we did not pay that immediately back then and then it brings up the question I believe the question is there any obligation um to those land owners at
the time or is it simply we just pay the land owner who owns it now so at the end of the day though there's about $40,000 worth the buffer strip payments on Ditch 13 and then ditch 15 has about 60,000 so
there's about to the ditch accounts as a whole about $100,000 worth of obligation still and and that's just at what the viewers awarded damages back in I think uh yeah 15 or 16 is when that was completed it was the year so before the
actual repair process so so two questions um where does the money come from if we choose to pay that out um well I can answer that it it would come from the ditch account so it would come from the ditch 13 uh fund or
the ditch 15 fund but is there's no funds there there's no money in it well Mr it's like it's like the repair costs is that the cash reserves of the county have been fronting these repair costs and then as assessments come in those
assessments repay the internal borrowing that has occurred yeah that's that's where it comes from aren't you having to erase the assessment aren't you having to eras the assessments then to cover the cover the buffer D I thought he Chris just said the assessments included the damage
payments yes so that value so so when it came time to certify the assessments the total assessment amount certified included the cost of actually excavation engineering cost the viewers cost and the the buffer strip cost and how much
do we have out in assessments yet do we know that on Ditch 13 I believe there's 15,000 remaining yeah 15,000 on Ditch 13
and 29,000 on Ditch 15 so we're way short of cash yeah well so again M CH we're sign up on our our countywide cash in other words you know all our different funds have cash balances so in essence we're tapping into that idle
cash to front these costs right that's that's where it comes from you know in other words your General Revenue fund has cash Human Services fund has cash arpa you know all those different funds restricted funds those all have cash so in Ence we're borrowing from those funds
to do this work and then you again you're recovering that later when you collect the ass right but my point is she just said that the leftover assessments are only 45,000 plus or minus then I I I again that maybe that challenges the notion that
that the um the the damages were included but I I'm hearing Chris said that they were CHR still left to collect yes right right so we evidently collected some money already that included buffer strip
payments correct right and that would that would explain it then most likely then the answer is yes and we've collected commissioner kinsky sorry I heard you try to get in uh it I know obviously Christine wasn't here back in 2018 just like we
weren't here uh but I look at it and go where did this money go if if we collected it and we were supposed to pay for these buffer strips now we kind we got $40,000 left to collect and we're 60 Grand in the whole yeah
or in the ditch call yeah well but we should have collected it in my book because it was and I think commissioner Pop's correct I mean that would should collected it somewhere where the money went I don't know you know at the end of the day
though us discussing it as a staff we we think that well we just need to pay them we need to get the buff strip payments out and it's just a matter of um our office will generate the voucher like we would any other vendor so to address the question so where where's the money where's the money well there's two
possibilities and I I'll verify with Jackie it's either still sitting in the ditch fund accounts or it's been used to repay loans from the General Revenue fund because that's kind of how it works is you do all this work and when it's
all done you this loan from the General Revenue fund to the ditch fund to to cover you know whatever your costs were and then as assessments come in those ass repay the loan so uh I don't know off the top of my head if we had already
established these loans if we hadn't then the money's just still sitting in the ditch fund fund balance okay if we'd had establish the loans then it would have been repaying I think annually Jackie will transfer those resources sure back to the general refund to
gradually repay those loans I I'll ask Jackie and she can confirm I'm sure it's I'm sure there's a trail it's all there it wouldn't have disappeared no just CHR do you have something else about it dispel any notion no okay and but then we got the the deal of somewhat
interest right well and I think um with consultation with the attorney's office they found that there isn't any statutory obligation and there's even some case law that says that interest is not owed and there was a a case I don't know if Melle still on the line but she
cited wasn't it like 11 years the time frame between the redetermination of benefits was finalized to win that drain Authority actually issued payment I mean it was many years correct and no interest I did consult with colleagues
um I got two different opinions because of course every attorney has their own opinion um but we did when I consulted with John KB he mentioned that you know interest isn't necessarily owed and if he did pay any interest it should be
minimal um and I did had already found the research that talked about this isn't like a contract we didn't you know breach a contract by not paying these damages out um and it's it's now for then so there are attorney general
opinions that what we didn't do then we do now and we just make it right um so making those payments and in the past when you've got a new drainage project there is law that talks about where you just reduce the assessment by the
damages so you don't actually have any transactions occurring you don't pay off those damages um so that is slightly different than our situation here but there is some support that this is different than a typical debt um where we might owe interest for failure to pay
so Michelle um did I hear you say that let's just say we have a repair petition come in for 13 and 15 next year and we move forward with that can we take off the buffer payments that we owed Jane
Doe absolutely and apply them that way instead of having checks cut now we only have to pay for the buffer strip once correct once but I'm saying but we haven't done it so can we apply that payment that we would have made to Jane do to the
future I know that there was some concern about tracking whether or not those payments been made um I know Christine had concern with that just reducing the assessment amount um just for tracking purposes so be way cleaner to just cut the check discuss that as
well yeah okay and Mr Cole and he had indicated that he understood that was an issue and it's better to have it tracked so I I'm for seeing two questions here number one are we going to pay it and number two or is there going to be interest on it and number three is it going to the existing land owners so
there's three questions here and I think the direction that we as staff uh believe we should go is yeah pay no interest whoever is the owner of record as of today comments questions from ditch 30 I
would I I like pay it existing land owners but somewhere in there we charge these people 2% interest if they didn't pay their assessment so would 2% I won't go above
2% I won't go ex any higher than what we paid out when we let them attach it to their taxes Mr chair do we know what the interest would be additional well commissioner Pop's correct when the assessment was
certified it was paid in full or over seven years at 2% interest correct okay on Ditch 13 I believe it was around $6,000 if we paid the 2% I didn't figure it out on Ditch 15
and just to add another uh year into this equation I believe we didn't actually do the assessment till 2019 so nothing was charged these Property Owners so we weren't getting any money yet to pay for those damages I mean2 was when the assessment was put on the tax
roll 20 that's just my opinion on the if we were going to charge interest do you think we should charge interest to be probably our first or should pay interest should be our first order of conversation part of me says that's the right thing to do I know
um to fix to fix our erir R meaning the count's a i commission piny go ahead my yeah uh if we're gonna pay interest then I think it's got to go to the original land owners because they're the ones who were outputed not the new ones that's
true and it went on the peral in 2020 so at that point in time the interest would would occur from 2020 till today for ones that have balances for ones right most of them paid it before
the assessment started so so M Che question then to Michelle so if we make a payment to a prior landowner does that do we consider then the obligation to be legally satisfied then if it's made to a prior landowner if we go that route and we
consider prior land owners then I would recommend and this is based off discussions I had um with other colleagues I would recommend that we contact the current PR current owner as well as the prior owner see if we can come to an agreement on who that money
should be paid back to interest um if they don't agree then there is a process outlined in statute to just submit it to the court and let the Court decide who gets that money because that is an issue to
consider I mean that's my worry is the would you pay it to a prior land owner but current says Hey I want that money do they have a legitimate claim and end paying twice right and there's all sorts of legal theories that we could argue um
you know so you guys can decide to just do the current owners or for those where the property has changed ownership there's there were a couple properties that might be questionable then we go back to the prior owner and the current owner get an
agreement who should get it and if they can't agree then we give that to the court to decide how many how many properties are we talking about do we know3 13 I believe it was two that we had concerned so when Michelle one
followup so let's just say the board decides to pay current owner does prior owner then still potentially have a claim you know we're hoping no and I this was where John Co recommended just paying it to the PRI the current owner a
different colleague of mine thought we should go through this process of having the current owner and prior owner enter into an agreement who should get that money the damages and then if there was any interest who should get that money so where do you land on this
where do you land on this one then I think if there are Parcels that we have concerns over which there are two on dig 13 I think it's fine if we seek them out to to get an agreement and if we can't putting it into Court's
hands then we'll be free how many are on 15 uh Chris do you have that number rough number it's quite a bit more so first of all I don't think we're going to get land owners to agree on it no I don't either I you're not going to
get previous and current land owners to agree not all of them and for the interest piece that may be more clear um we would have to look back at the date of transfer yeah that's true in light of what Michelle said I I
think we should pay the current land owners and do no interest that we don't bring any some of these issues up and if the past land owners have an issue then I guess they bring it at that point I will say the the individual that has been contacting Christine and I um owned
it then and and still owns it now so nobody else has been making a claim that that they owed buffer strip so do they think they're owed interest I think just this one does well her actual email stated that after
visiting with a few land owners of ditch 13 the question came up regarding if we can assume our overdue reimbursements will include a 7% interest rate acur comparable to the fee we would have been charged if we didn't pay pay it before
the assessment but the 7% from what I'm understanding was what was talked about prior to the 2% being established so the two was actually assessed yeah so this is my question did they pay their Assessments
in full right away or did they take it off of uh a four or five year because if they paid it in full no no interest but we're gonna I mean I agree but we're gonna put some work on staff
to try to figure all that out I mean commission kinsky brought up a point pay the current land owners and be done and be done with it no interest I I agree with that I agree with that I tell what I'd like to bought some land on that ditch and three years later I
get a payment because yeah you know if the I I still I'm okay with it part of me just says the right thing to do is to pay some interest back but whatever I'll pay it at 2% but I won't pay anymore because that's what we agreed to charge them we had a lot of discussion on whether it was going to be
seven five two we you know money was cheap at that time yeah because I think that's part of the same discussion we had recently was like what were Investments earning at that time that like as Monty says the general fund is missing out by having to front these costs so that's kind of
where that the number came from we weren't getting much on our money at that time so that's why it was at 2% so what are you what are you thinking okay let's just I'll make a motion we pay the current land owners the benefited Acres at a
2% on their money from 2020 is that when it was should have been paid out 21 is when it was assessed assessed yeah from 201 a lot of them paided in 2019 okay it's 2020
2020 for 13 and 15 for 13 and 15 and if anybody comes forth then Michelle's going to have to take care of it good with that Michelle well I don't have a second yet
so okay the motion is to pay the damages for ditch 13 and 15 benefited Acres AC 13 and 15 out of 2% at 2% yep is there a second second okay we have a second on
it any more discussion any other discussion Mr chair I will voting it down because I don't think we uh need to pay for that interest okay any other discussion Mr chair yep go ahead I uh I I'm really struggling with
this because honestly I I hear what commissioner Heinen just said and and I that's that's kind of the direction I'm leaning but we we expect people to pay interest when we we uh assess them so
it's a catch 22 my scare is is you know we got to you know if if if these funds got paid to pay other uh uh debt down then we got to come up with that additional money again so we our assessment would not have
included interest owed back to property owners for damages so there's GNA be yeah sorry sorry iology um we would have to reassess that cost then so like in August where we
have that big discussion essentially it would get reassessed back to the drainage system any money that was paid out for that interest so the land owners have already paid their assessments are going to get another assessment for interest that we're going to pay for damages County screwed up because the county screwed
up what a disaster commissioner schlong did you have another comment so we're saying that if they paid interest we have to pay that interest back no no to them no no no no we're saying that we missed the damage payment
and therefore since we paid it or did not pay it we want to pay it plus interest because we didn't pay it and they were charged 2% when they paid their assessments if like I say they already paid the assessments some of them some of them but if they paid the
Assessments in fold then they didn't get charged interest it's when they carried it over through a two three four five year program right and in the interest motion I mean we're going to have staff's going to have to figure out who paid and who didn't no because we're going to pay the buffer strips no matter who paid it
you're going to give them 2% if a point of clarification Mr shair does the motion include not paying interest to those who paid their Assessments in full or is it just everyone gets everybody gets 2% because if you got your if you would have got your interest payment you
could have took that money to the bank got 2% on it so everybody gets 2% paid early or not you could have got 4% or six% just for clarification commissioner pop then that means like Michelle ditch system is going to have to get assessed for the interest that we're going to pay that's right correct yeah yeah the the
on 2% and losing 2% yeah we'll gain 2% lose 2% and go through a lot of work the problem is this is this is where it gets complicated remember the benefited area is larger than the buffer so those that are getting a buffer payment are coming
out ahead but yeah we're we're incurring those costs on those that not next to the ditch that don't have a buffer strip weren't owed one they paid their assessment um yeah so what's been done is done and the the new owners will be doing their
interest from where they're at right well if they don't have it paid for if they don't have I'm quite certain that when the property transferred I bet that assessment had to be paid no no I actually didn't not on the ones that are in question
okay so they hadn't paid anything towards it oh they had had to make yearly payments yeah they had paid their taxes taxes y well I think adding the 2% is going to create a ton of work for
staff for relatively little gain for every land owner and then assess it back no we're not assessing back dit yeah it's got to go against the ditch Authority
is there any we don't know if there's extra funds in that doubt doubted well yeah okay any more discussion on it we have a motion second on the floor so any other discussion on it all right roll call please B Sure
commissioner schlong in yep V we're just doing roll call or are we doing it this is the vote voting on your second motion yes is it I or n I'm gonna go n okay thank you commissioner
Heinen commissioner ginsky hey commissioner Johnson hey commissioner pop hi okay so that motion fails um so we need a new motion to move something forward if we're going to do this with
this again I'm I'm going to move that we that we uh pay the buffer damages uh to the existing land owners and I think that's the only no interest no interest I'll second that one
okay all right any other discussion on that motion yes Mr chair I uh commissioner pop you were you were 100% right on it is fair to pay but just go that's the only reason I voted against it is just the all of the work for 2% and then it
has to get assess back there just a lot back really bothered me that the taxpayers is going to end up paying to to to get this fixed that's why I Ved it down I agree commission Pinsky 100% and that was my rationality of it too so all right there's Mr chair just to clarify
so we're going the we're going to do the assessments to the current owners on their taxes and then they'll be responsible for however that goes okay to clarify so we're we're going to pay buffers um and there's not going to be any additional assessment
for that buffer if there's no interest on it right right yep their assessments that are in place are they're in place nothing to do with so they've already been assessed for the costs of the buffer strip payments we just need to now pay the buffer strips maybe to help
commission s so when I think this ditch was clean we had to take some of their land to create the the wide enough buffer so they get damages for that loss of their land that's what this is all about yeah yep any other discussion does motion second pay the damages no
interest to the current land 13 and 15 ditch 13 and 15 okay any other discussion roll call please back sure commissioner schan I commissioner Heinen hi commissioner ginsky hi commissioner Johnson hi
commissioner pop hi okay motion carries unanimous got some direction thank you yes we will get work than for bring this up appreciate your time and effort in it anything else Chris on ditches uh no not for today okay ditch authorities adjourned
11:53 board chair commissioner pop where where we at it's been so long we were at commissioner meeting updates committee the whole and forget to commiss anybody got anything that's really important in no no we should set any Committee of the holes to set to can
go ahead I only had like 10 meetings start them now that's fine mon any Committee of the holes that yes sir yes sir Cory's going to start setting up so thank you for letting us do that get us get going so Mr chair of course you know
the AMC policy committee meetings are September 11th 12th and 13th at Alexandria Airwood uh I believe Beth has been approaching you all about attendance and uh Hotel registrations Etc if not please connect with Beth I if I can clarify I
did make reservations for everybody so just let me know if I need to cancel or make any changes but I have you all registered for the the um fall policy conference and the hotel reservation so far did you did you do
Wednesday yes it is two nights yes yes and it automatically popped up for just get back to her and let her know if our CL are okay okay okay Corey if you hear us you can go ahead and start setting up uh lastly Mr chair um The Soil and Water
Conservation District fall tour practices um the dates offered are the preferred dates would be either September 18th or September 24th September
18th or September 24th uh the 18th is a Wednesday the 24th is a Tuesday and typically that runs most of your day so you start at about 9: and you wrap up by midafternoon well first
comment is if one one and or two people go to the Flyin that's over the Flyin time on the 18th right 24th would probably be so shoot for 24th yep it's okay we're going to circle this September 24th and uh usually the the start time
is about 8:30 the bus leaves at 9 y from The Soil and Water offices okay September 24th Beth on that 8:30 a.m. Soil and Water offices those are the two we have Mr chair move for approval s all in favor uh it's got to be by vote by if
I um got a roll call please sure so what were the two dates again uh sure for uh the The Soil and Water tour practices it'd be September 24th commissioner Su and at 8:30 a.m. y I got that one what was the other one the other one was the fall AMC fall policy conference that's
September 11th 12th and 13th up in Alexandria yeah okay 11th 12th and 13th arow Alexandria okay sorry roll call commissioner slan hi commissioner Heinen
hi commissioner ginsky commiss ginsky he is muted n your head you're muted sir looks like he's no your head Jared he's looks like he's actually Frozen yeah he's his image has frozen right yeah
okay that's fine he'll be no vote on this no vote at all okay okay I Johnson and then commissioner pop okay thanks okay we're turned at 1157 [Applause]