i skip that sorry this meeting is the meeting of the board of education and public for the purpose of conducting the school district business and is not to be considered a public community meeting this meeting is an in person at 870 Koflex Benton Harbor in addition to a
live stream of this meeting is available at the following link questions may be submitted beforehand to natalie.serbhas.org or or presented in person during the public comment sections as indicated in the agenda board members may be
contacted through emails listed below requests for special assistance including for persons with disability may be sent to Natalie.org may we please stand for the pledge of allegiance i call the meeting to order at 6:04 p.m tuesday March 11th can we
please stand for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all
thank you secretary Triplet can you please call the role president Robinson Vice President Bowens present secretary Triplet present treasure Bradley
trusty Rocket Martin present trusty Gavin present trusty Doyle present vice President B a forum has been established thank you before we go for the approval of the agenda one of
our own recently lost her daughter and I'm going to ask today is actually her birthday also so I'm going to ask that we take a moment of silence and honoring our staff member that lost her daughter thank you
thank you may we have an approval of the agenda please move second it's been moved by Secretary Triplet and second by Express
Evan is that correct yes okay and Secretary Triple and is there any questions or concerns i apologize therefore being in no questions or concerns Secretary Triplet can you please call for the vote
vice President Bowen yes secretary Triplet yes trusty Racket Martin yes trusty Gavin yes yes thank you we are now into the section of
public comment um okay the Bitten Harbor Area Schools Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on district matters today there are two
comments there are two areas for comment on the agenda but you may decide when to speak public comment on agenda items and open public comment we request that each interested participate complete a public participation form using legible writing to ensure that the responses are
appropriate and properly focused for Bitten Harbor area school bylaw 0167.3 which governs the board participation at board meetings we request that you preface your comments with your name address and group affiliation when appropriate each
statement must be made by a participant shall be limited to a threeinut duration and per our bylaws no participant may speak more than once on the same topic until any other person have had the opportunity to speak on that topic participants may remove their mask when
addressing the board participants should direct all comments to the board and not the staff or other participants the board will listen take comments and questions under advisement and not respond at this time i as vice president will refer your questions to the superintendent for research and response
please ensure that your public participation form includes your contact information as requested if you have any questions for the board or executive team that require follow-up please email those directly to Natalie.bhas.org so there's no one here for public
comment of can we now have approval of the meeting minutes from 2425 February 425 and February 11th of 2025 i recommend that we um Are you talking
to your mic please i recommend that we approve the minutes from work session 2425 and the regular session from 21125 so are you making a motion to approve those yes okay miss Raquette has made the motion to
approve is there a second it's been second by trustee a motion has been made by Trustee Raquette Martin and it's been second by trustee Gavin is there any questions or concerns therefore being any questions no questions or concerns secretary
Triplet can you please call the role vice President Bowens yes secretary Triplet yes trusty Rocket Martin yes trusty Gavin yes trusty Doyle yes motion carried
thank you so much this leads us to our next agenda on on tonight with the board business and Tashana it was for the boiler status update dr buts would you like to go ahead and update us on that thank you uh
Vice President Bowens we have U steve from C2A that will come up and give an update on the boiler status check check how about that i lean in can you turn it up how about if I speak this way is that better all right i'm sure you guys have
a busy session tonight so I don't I won't be too long and the good news is that uh things are going um sort of as we anticipated i'll start first with the Fairplains East project uh that was again boiler replacement over there that project got done uh last fall before the
heating season got started so as of this entire winter over at Fairplains East you've been operating on your new boilers and you know solid reliable generation of heat for this entire winter and uh hopefully they haven't heard me there we go amen
yeah um the other uh bigger part of the project is the replacement of the boilers here at the high school that is underway they're about 75% done with that um they're kind of a little bit in a lull right now because they're uh they really need the last boiler old boiler
to get removed from that uh before they can finish up the work um so up until this point right here they've uh they've uh in they've taken out two of the three boilers that were there previously uh they've installed the new hot water
boilers that are uh going to serve a portion of the school and they are waiting to connect those to the system uh and then they are uh get they have got the steam header built for tying in the steam portion of the system uh and again as soon as we're in the warm
weather and we're done using the boiler that's we that uh congratulations to Andy Egan they've nursed it through yet another winter um it's been good knock on wood um but as soon as that gets done which you know May 1 May 15 kind of we'll have to play that by ear they'll
be able to uh demo that boiler then they can install the steam boilers connect the steam header and uh connect the uh the hot water boilers to that part of the system so uh going on schedule so it anticipating that by the end of the
summer or at least for sure by heating season all those boilers will be up and running here in the high school um yeah we added in uh the district did add in a generator that's uh being installed too for uh some emergency power that's going
to be nice uh there there haven't not to say uh things have been uh you know there are still things there's a lot of discovered conditions with these existing things um we have the inspector as they've gone through has identified some things that have necessitated
changes and actually it currently about $250,000 of changes that the inspector has required um so that's exceeded what the contingency allowance that was included in the documents so the uh
contract value is going to have to increase to um manage that additional um change that's going to be made on the project okay is there any questions from the trustee Gavin thank you um thank you for
the update um I am by no stretch of the imagination mechanically inclined so I need you to like translate my question into a way that works for you sure but regarding
pipes are we also replacing the pipes or are we putting boilers on old pipes um so we're just replacing the the portions of the pipes that are in the room in the boiler room itself there's a lot of steam piping that goes underneath uh the buildings this is true for both
Fairplane East and for the high school so those were not part of the scope that we asked the contractor to do um part of that we talked about it when we were going through design uh one of the reasons we chose not to do it at this point was the potential that you may
make changes in the future and any money we invested in those pipes would might potentially just be thrown away so especially if you reconfigure rooms and things get bigger smaller and we have to reroute stuff um we know that if we replace the boilers they're going to be
there they're going to continue to serve the place so we wanted to be try to be a little prudent on how we use that money and not you know not maybe find out in 10 years we were just taking it out again because we weren't far enough along to know that does that make sense
i'm I'm wondering you know what if you know offhand what might have been the estimated cost to do that and if there is an impact of having new boilers on old pipes does that have an impact on the longevity of the boilers
um so the thing the biggest thing that'll make uh longevity on the boilers won't be the pipes but actually making sure that we do water chemical water treatment on the water that goes in and so that we don't corrode the pipes any further and then we filter out all the
water coming back and um and so we can again maintain we reuse that water comes back it's reused we have those systems built into the um into the replacement uh I do not know the number on u the uh
amount of pipes one of the challenges was there's not at least when we started out we didn't have any good drawings that showed the where all the pipes were in the building so we would just be doing a guesstimation um I'm guessing it is a million plus a million plus yes i I
feel safe in saying that okay because you're going to be working in tunnels and stuff it's just a little more the other question that I have is regarding the regulation of the heat right we have these amazing boilers and they pushing it out right yep and it's hot in the
classroom sometimes they're opening the window so when this project is finished will that situation whatever is needed to make sure that we're properly regulating the heat that we're pushing into the classrooms will that issue be rectified
uh again unfortunately no we're we're just replacing what generates the heat and the things that generate the heat will operate more efficiently i I should say that all these boilers are going to run more efficiently than the boilers that were there before um but we did not
touch anything with the controls again throughout either of the buildings that's the thing that uh you'll need generally we call controls um those are the things that would need to be replaced the valves and the and the control network in order to uh improve
the controllability of space temperature do you provide an estimate on the cost of that and it's that you know because I'm just trying to figure out why we would get something and then not be able to regulate it you know no it it makes sense and and this is uh sort of like
eating an elephant it's you got to take one bite at a time so I think that would be a prudent future thing i can I don't have a number for that but I can certainly get a number to Dr butts that he can share out for the bullet yeah because I'm pretty sure we mentioned that on the front end as a something
that was important to us we want them to be comfortable in there yeah thank you yes you're welcome thank you um I introduced myself to you and I remember speaking with you on when we when we initially did this project it was told
to us that the controls in the rooms and what have you was all a part of this and that was our understanding so now you're saying something different or are you not familiar with what was told to us or what was said to us because there's I
mean you know for me there would be no way that we would just say we're going to replace our boilers and then it still we still have a problem in our building where the heat some rooms are too hot some rooms are too cold so that was not what was presented to us so I think that
we need to go back and we need to look at that because that was a part of our whole plan that okay we we we did not just say you we need you to come in and pay all the money that we're paying just to put boilers in and we still have the
same problem we still have classrooms that are cold we still have classrooms that the heat is glare blaring and extremely hot that was not was what was presented to us i think that we need to go back dr but can you give us some insight on that as well i was going to
ask that i told vice president for I need to ask a question because I Steve when we first talked when when Paul was on board I thought that was part of the part of the what we were getting as well that's that that's the impression I've always been on i know it was the hydronic part the the the steam the uh
the hot water part and the control valves so the um so I I yeah I guess I'm not sure i've had been affiliated with the project since the beginning so I I guess I would know what what we might have said i know there are some valves
that are getting replaced within the boiler room that just are monitoring how the steam and the hot water goes out um but we don't have anything you know like at this unit ventilator here that um we we have no valve replacement in the scope of work right now um or or the
wiring for it or the backbones i I would be surprised if we said that but I I I can't recall saying that we were going to also do that if I would say if it was it's it would be more than the total dollar value that you that the contractor is being paid right would
that be in the contract uh we can look yeah yeah i I take another look at the contract certainly I'm more than willing to look at that yeah yeah because that that that was in the contract that was that's what we agreed upon and so like you said you
haven't been a part of it since the beginning so it may have been something you missed or something but can is there any way that you can check because we definitely need I have been a part of it from the beginning okay from the beginning yeah so you have some clarification because we need some
understanding and some clarification there when we made this decision to replace these boilers we talked about all of that and so I don't know how you missed it because I did okay he did we
did so I think we need to go back to the table and make sure that we are clear because that does not sound like what it is that we said we were told that that would have to come after the boiler the the the window of the 18 months or however long to completely replace the
boiler in particular here at the high school and that that would be something that was added that would down towards the end that that had to take place first and then those things would be adjusted at the end of the project okay so I I
know that's what I remember being told that's what was presented to this board of education so we need to go back and look at that i will absolutely go back and because we don't have any more money enough for that yeah
thank you um is there any other questions we um one thing I would say and recommend Dr buds is um we should be highlighting this on our social media we have a CTE component where they're teaching
them videography we could do a video stating that you know this is produced for the kids it's been taught but this is what we're doing this is where your tax dollars are going showing engagement but also showing the work that is being done um that the boilers are being
replaced it's a marketing tool but it's also educating and informing the community of what's going on so thank you so much absolutely and if you need our help you know you want to talk to the architect or engineer or the contractors for that video to make it a
better video I'm sure we can find the time to do that gotcha thank you thank you you're welcome and Dr buds can you u make sure you resend that contract out to all of us please yes I will thank you
this leads us to the next um part of our agenda the Michigan Association of School Board Region 6 um election results we want to say congratulations to Elizabeth Odell on
being elected to represent region 6 on the Michigan Association of School Board Board of Directors on a one-year term so can we give her a round of applause so the our candidate that we voted for
um Tiana from Kalamazoo did not win but we're glad that you know she's put her name in the hat and we want to wish her um congratulations appreciate her support [Music] okay thank you
um next would be close session but I do not see him present okay so do we can we have a motion or do we have to do so we can keep on going okay we're going to go ahead to facilities and
finance operation committee staff report staff report F1 yes subject monthly monthly financial reports reason for board consideration a set of financial reports is presented to the board of education each month facts
and analysis this evening it is recommended that the January 2025 payments be approved for all of the district funds policy reference 6470 payment of claims strategic plan goal reference facilities operations benton Harour Area Schools will develop
implement and evaluate a fiscally responsible plan that will ensure physical and psychological safety recommendate recommended action that the board of education approve the January 1 through January 31 2025 payments for the following funds general funds
$887,844.3 service $566,517.78 2017 syncing fund 1,147 $729.36 student activity funds $2,4220 for a total of 2,64,133.37 thank you may I have a motion to approve staff report F1 i so move i second the
motion is there any questions or concerns or comments do you have trusty okay therefore being no questions or comments Secretary Triplet can you call for the vote vice President Bowens yes secretary
Triplet yes trusty Rocket Martin yes trusty Gavin yes trusty Doyle yes motion carried thank you so much this now leads us to the next section of our agenda to you Dr butts on your cake presentation
thank you sir and now turn this over to Mr roseberg for presentation for Kate hold up Mr roseberg this is how we do the new business for 2025 sir yes
can't hear you if you're speaking mic Wendles K oh it's getting hot in here what kind of maybe he give us our driver's ed update up there so as we're waiting because of technical difficulties can we go ahead and go to
driver's ed okay thank you sir so with the driver's ed update I did meet with the owner of the company we did put out I did send out a an a a a survey and a video for interested parties we had two people that were interested um to become
um instructors they are reaching out this week um and if since those two are interested the the plan is to have them in class in two weeks and the first class should uh should be held in July of of 2025
so we're looking forward to a summer class of driver's ed the Are you ready Miss Bos not yet oh okay so you go ahead well we give him a one minute we have some questions any
questions or concerns yes so is it just a regular driver's ed class is there any talks in terms of combining it with life skills like uh director Cups was talking about or is that something on that yes ma'am okay good deal thank
you uhhuh secretary yes i'm I'm glad that we're moving in the right direction um I know there were people that was concerned about how how do we identify students what criteria um and and and my concern was
also and um that we when we identified teachers or instructors people that you said there were a couple of people that were interested um when you talk with the company and what have you how many would you need in order to handle the case load so I know it's a lot of work
that needs to be done continue to be done prior to this is for our students at Ben Harvard High School only correct okay and for Ben Harvey area schools and so we look at the data has anybody has anybody looked at the data to say how
many uh juniors how many sophomores we have that would qualify first and foremost for as it relates to age regulation what we were trying to make sure first is that we so what we did ask um the owner of the company is how many per instructor if we at least had two
instructors that could hold up to 12 72 students so what we'll start doing now is that the second half of it we want to make sure we have enough instructors and we also asked about any any backup instructors so I did have an interested
party from the outside and I will speak to the company in reference to that person if they want to in invest their money and then we can pay them to to because we can't pay for their you the interested part of being in a class no interested part of of of of becoming an
instructor we can't pay them we can't pay their instructor to become an instructor because they're not an employee but they we can pay them um after they get their certification to teach the class okay and then we want to then I'm sorry I just want to finish
that part then we're going to get into how many are interested how many can how many we can offer the class to this summer okay yeah i was just asking had you all started working on this end it it wasn't for the drivers for the driver education component it was just for us to have data of how many of our students
at our role how many of our sophomores would be 16 how many of our juniors and how many seniors you know um or how many freshmen who will be sophomores next year and uh for the class of 2026 the class of 20
um 27 and the class of 2028 and are we are we are we um going to open this up since it wasn't done in a timely manner but will we be open up
some spaces for our students who are graduating with the class of 2025 just a question to throw out there so some of our seniors who may not have had that opportunity because we didn't make it within that window where some of them be given an opportunity to participate just some some food for thought and some
question okay and I'll I'll I'll get back with you on that thank you so much i'll make sure I give it director cups and make sure we get that information out to you what one thing I would like to I'm sorry um Treasure Doy um Secretary uh Trusty
Doyle do you have any questions no okay um one thing I would like for us to do um is if we could have I don't know if anybody's familiar with logic models um what was our intended target
what was the plan what didn't work and everything so if this program succeeds we can show in that logic model what was effective what wasn't also I would like for us to have a packet because it's here good
hearing what's coming out from our superintendent but it's better in writing so I would love for us to start having this report in writing with the documentation yeah yes about driver's head sorry I don't
know if you guys already have that but we can we can include that okay thank you thank you thank you and that's is that it Dr butts for driver's ed yes sir okay we're going to go back to Principal Roseber
all right uh first of all I want to say like to say thank you uh school board members super Dr bud superintendent um also student representation for having me here tonight uh I really appreciate the opportunity to talk about CAPE and
some of the things that we do here do there at Cape also I wanted to also say uh hello to everyone that's out there listening via Zoom um and I want to say this hopefully after the presentation um
I want you to know if you are a student and you live in the 49022 area and you attend a school of a school of choice a school of choice a student and um it's not working out for you please come see us we're located at 636 Pipstone Road
our phone number is 2696051901 we can help that is our mission so you are a senior and they're telling you and you go to the school of choice you're not graduating come see us uh so um starting off today's agenda
is pretty much I will summarize Kate um briefly talk about our enrollment kind of go over some of our vision our interventions um share a vision I have for Kate um let you guys show or I will show a promotional video then I would
like to take the opportunity to open up for any questions are there any questions about the agenda before I get started yes i just want to say I really love that spill in the be you just did come
see us i like that come see us that's that's especially your school of choice come see us come see us um we might be that that sense of hope that you're looking for just want to let you let you know let the community know that we are here if you need us uh any questions
about the agenda before I get started okay so uh I wanted to first talk about and I know a lot of people may know what Cape is but to kind of just highlight some of the things what we do there at Cape U because sometimes there's some
confusion like exactly what is Cape so Kate we are a virtual alternative ed program that serves students 6th through 12th grade we are the only Ben Harour area school option i kind of consider us a
school of choice within Ben Harbor um we are also sometimes used uh because we are alternative ed uh we sometimes do take students in lie of expulsion so we are a remedy for that uh for students in
our in our community if they are in trouble and maybe at jeopardy getting expelled Kate could be an option for for that for those students also um I wanted to talk about we are a credit recovery focused school um and hopefully I will
be able to bring some insight to graduation because there will be some information in there that may be enlightening to everyone and then also Kate is a projectbased instructional school through Centric um so we our our
Centric instructors are all certified teachers none of our students who um utilize Centric at Kate there are no substitutes there's anything like that they're all certified to teach the grade level as well as the subject that they teach so we are 100% certified across
the board so uh just looking at um our enrollment we have 18 seniors nine juniors nine sophomores 14 freshman seven eighth graders four six
sixth graders two four seventh graders excuse me two sixth graders and we also have one second grader at our school and that is for medical reasons we are virtually a 6 through 12 school but we do have one second grader um for medical
reasons so we are an option even if it was an elementary student we are an option that could work if someone needed to come to Cape as an elementary student um just to give some in insight to our seniors 12 out of 18 of our seniors that
are in school right now are fifth year seniors the reason why I started my um my presentation with saying that if you are in help uh you are needed help we are a school that does credit recovery we have a plan we have a list of
interventions um so a lot of our kids who come to our school when you look at graduation data sometimes it's going to look grim because we really kind of seek out and look for I want to say the have nots but people that's in that situation so sometimes the data can be
misconstrued out of all of our seniors um at Kate there's only one student that actually went 9th 10th 11th 12th grade at Kate uh a lot of our seniors are either like again fifth year from other
schools out of state uh but they found their way at Kate and it's been working out so sometimes like I said you will see graduation data that looks a little grim because most of our students are there to get that help to graduate uh only six out of our 18 of
our students are actually fourth year seniors so they've been in school for four years and they are seniors now three of the 18 seniors that are currently at at Kate are off track
um and so that's that's just a fact and and and if we were to it's hard for us as principles to sometimes gauge or guarantee graduation data um until we kind of get to the end but if if my
prediction is right out of the 18 we potentially will probably have nine graduates could be more it all depends on the student uh we're going to do all that we can to make sure between now and June that we give every possible opportunity to kids especially our
seniors who are in need of credit recovery um some of the interventions at CAPE uh one of the things that kind of attracted a lot of our students who come in is our flexible schedule and this and this is actually for centric students um
what we do at Cape is they have three days of synchronous instruction and two days of of tutoring support so they can come in on two days out of the week that are designated always the same two days
can get inerson instruction they can um you know just come hang out if they want because they want to you know get out of the house we leave that those days open so students can kind of feel a connection to the school and not spend so much time just at
home um we also have an asynchronous option through our egeneuity program and so when a kid first enters into Kate our staff immediately does what is called an IPA and we call that we call an IPA is
an individualized plan of action so every student that actually walks in the door it could be it looks different for them and so we kind of come up with an IPA look at what has caused them to be credit deficient um look at whatever situation that brought them there and
then we develop a plan of action so they can reach their goal uh we have a a wide range of support options for our student um we have what are called Kate mentors and they are the
front line of defense uh for our students they are they they tend to try to develop a close relationship with students um kind of like their their their counselor in a sense um they monitor their daily activity they encourage the students when they're
absent they check on them um they you know keep the line of communication open to the parents so uh that's that's one thing that we do to support our students we also send out weekly progress reports um to our families to make sure that
they are just a breast to how they're doing and how our students are progressing through our program um at the beginning of every year at Kate uh what we we do we do what I call credit audits graduation credit audits so um
right now we kind of just focus on our seniors but as we progress we're hoping that to move down the line and make it available to all of our students but we right now we focus on um our seniors because they are at the short amount of
time to graduate um so we do what we do is at the beginning of the year when students come in that's pretty much their first orientation and also credit optit so then that's how we developed the IPA um we also students who go to Cape
have opportunities to get in-person instruction from a couple ways one way uh is that Ben Harbor High School has extended day on Mondays and Wednesdays and all of our students uh grades 9 through 12 are given the opportunity if
they need help that they can um come up to the high school we'll notify the high school let them know um these kids want to take advantage of extended day option there at the high school and then they can simply come up and get that that help from some certified staff within the building
um we also do virtual tutoring through centric um students who attend Kate and are stuck on certain projects because our centric use project based learning they can actually they what they do is they simply let let us know hey Mr
roseberg or none of the mentors I'm struggling um in my social studies class and I need help uh what we would do we take down their information and we will we contact centric staff they set up a tutoring section they're 30-minute
sessions and but it's typically oneonone and it's not limited to any number of of help if they did it every day you know they they have that option to get actually help directly from um centric staff um so something that's somewhat
new for us is that you know we are around graduation time and we want to ensure that our kids graduate uh we are we have extended uh opportunities especially for our credit recovery students so what we do is uh if a
student could contact us in advance let us know that um they have they need help and it could be after school hours so we what we did we set up um you have to do it in advance um you can contact us and
say hey 7 o'clock tonight I need to get on and so one of our mentors our or our virtual instructor will get online with the students and try to help them out we even offer this on weekends so to make sure that people don't get like whoa that's a lot of money we limit it to
four hours so we do have a a budget and so we try to capitalize on those four hours so if we have to get groups of students or something like that um we we we have that option available so why is Kate valuable to the
district our staff we are committed to helping students achieve their goals it's not a buy in it's a commitment our mission is to inspire and provide opportunities i have to kind of tell the story of my staff uh when I got there uh
I was literally trying to recruit i've literally recruited kids who didn't graduate um and so my staff were like "Man we getting all these kids they're off track." And so what I what what my goal was to try to shift that paradigm
thinking instead of looking at the glass half empty we look at it half full so we have to embrace uh when the deficiency we we we are the solution so we have to change our
thinking of not man we got all these kids in this grim situation we look at at a standpoint of what a wonderful opportunity to actually help our kids succeed so that changing of the of the thinking is crucial um in how we help
our kids so why is this valuable because Kate provides hope opportunity and choice and that's valuable in itself especially for kids who that look at are in a grim situation and they don't think that they can
graduate so we are all about graduation graduation graduation graduation that is our mission that is the sole purpose why we're here so um I also have a vision for Cape
that I would like to share with the board of education if I may um my vision for Cape moving forward is the number one thing was increase resources and I say crucial staff if I had to give my own honest opinion I think that one
really big benefit for our kids is they have their own guidance counselor that worked in the building we do utilize um support from the guidance counselor team at the high school but I think that it would help uh with students and keeping
them on track and stuff that we if we had someone in house but we do make it work we just kind of serve as guidance counselors right now the other goal or vision I have for Kate is that I would like to see expand beyond the 49022 area
um I have uh I had a meeting with the uh CEO of Centric uh at the beginning of my first year and kind of had briefly had that conversation um I am also meeting with um the CEO tomorrow to have that
conversation and then I will share back with our central administration what that will possibly look at look like um in our community when I and I'm talking about there are schools of choice that are in our area that actually have satellite schools and when I heard that
and talked to the CEO of um Centric he he was like wow man I was hoping you would say that because it could really help you guys improve enrollment so that's just something that I thought about expanding Kate beyond the 49022 area and the third vision for me
and for the school is simply we want to become the number one choice in our community uh I I don't I want to be clearly correct you don't if you go to there are credit recovery options here
in the district and um I I think they do a marvelous job but I just would like to see we be the number one choice um and and I also have been doing a doing work to try to encourage that because we kind
of like do the same things but I kind of inform students that we actually have better support for them we offer synchronous instruction we develop an IPA for you so we try to guarantee your success so I would like for this
community as we move on and grow that we become the number one choice for Ben Arbury schools in our community for credit recovery last thing um I do have a video some of you guys may have seen it um it it happened we recorded this my
first year at Kate but I thought it would be nice and if anyone is out there can see it again and you need help hopefully this video can be enlightening for you will they be able to hear that they won't they won't be here
so Dr can you make sure we get that emailed to us i'll make sure it's emailed out thank you is there any questions for director i will I will go ahead and play it uh I just it the the volume's going to come from my end so just just know that you may not be able
to hear it all put your mic up to it i think my Now you're getting sacrifice i just need something different my name is Freddy most people have no clue that in 2025
there's a hidden law that allows any American to launch their credit scores into the 700s in just weeks from the comfort of home you see there's one I can have Chantel to put it on the website yeah yeah if you get an opportunity please check out the video if you haven't already and at this
time I can open up for any questions if there are any is there any questions trusty Gavin Trusty Triplet Secretary I'm sorry let me put some respect to you next secretary Triplet will show up um and then I'll go
last so um Principal Roseberg I'm glad you said that you have a vision for Kate i'm always listening cuz you know without a vision people perish right so you mentioned going beyond the 49022
area so what you're saying is that Cape can service how like how far beyond so the area can Cape service and how many students do you have the capacity you know to service with it
being virtual that is a very good question i think the sky is the limit um I think what happens is that Centric has in some school district who utilize Centric have what are called satellite schools and I think that we have to do a
cost analysis to see if it's you know feasible financially but I I do know we we are in need of students and it's a just a wonderful option or maybe a good option to increase our enrollment so um
hopefully tomorrow with my 10:00 meeting I'll have more insight because I'm going rely on Mr waker Daryl Waker who's the CEO of Centric to kind of share his insight of what that process looked like and then I will make sure that um Dr
butts is definitely aware and it's just kind of starting a conversation and you spoke to credit recovery you also spoke to fifth year seniors are you able to I know that there are you know is there a age limit in which follow the same age
limit that for schools students that have been in school you have to be out by the age 20 so it would be it would apply to 20 I believe 20 correct so 20 year olds who haven't graduated who would like the opportunity to graduate I
don't know I don't I don't I don't I'm not sure if I can answer that I I could we possibly be the number one adult ed absolutely absolutely so that sounds like a huge market of people absolutely we could we
could possibly be at least the number one choice for adult education i think you know that's good to hear um my other question is are you able to serve so I see you're able to service
out of state and out of city students is that right no uh the city we had a influx of students that attend our school that are seniors that actually came from out of state and happen to be Yeah here in Bent Harbor they don't live
out of state but there are seniors a good number of seniors that came to us their senior year they did not attend Ben Harbor School in their previous years so we do have that situation people who live in state live here now have moved move back to they can receive
the services correct um I'm glad that they are having the weekly progress reports and just I'm wondering if you can I don't mean to put you on the spot but I think like it sounds like you can also service gifted students
might be introverts and just don't want to be around other kids you know there there's that population absolutely and you have project base and so can you describe maybe one type of project you know exciting project that they might do
at CA i don't mean to put you on the slide i know you're not the teacher an example one how about that okay yeah so okay so we're learning about I think Okay all right we're learning about positive and negative
integers and so Cape instructors will focus once they teach positive and negative integers what they would do then turn that into a project and just right out of the top of
my head for instance when using positive integers positive negative integers that's a bank account that's credits and debits that's money so they could take that and show how that is applied into the real world
um so yeah they they're taking that's what I think is kind of exciting about it's it's kind of like not going away from the traditional algorithms and teaching content it's it's also about application and you know giving purpose to education it's
like see how this stuff kind of coming in alignment so it'll be something like that absolutely and that's what I'm thinking and I'm done after this is that there's so many amazing hands-on projects real world projects that's happening at Kate and the fact that you
can service so many students who are in need who are even outside of our area co our area code um I think we need to do more marketing and more investment in Kate to make sure that we are getting the biggest bang for our buck and that
we're servicing people who are sitting at home wanting an opportunity like you said so thank you for that i'm very interested in seeing a video and then also seeing more on this project based learning thank you thank you Secretary
Triplet yeah I would like to take this opportunity to thank you uh the board of education at our work session asked for you to come this week and for you to be able to um present to to us i would like
to thank you for what you presented just to get a visual and I you know for me I was very concerned with the number of students when we heard how many students we actually had um how many students were seniors um um and and how many students were
actually you know graduating and I'm thinking okay we have the full-time principal there director there what's going on but then this is a concern for the district in its entirety correct Okay and so we look at we talking about recruiting and to have this type for
them to have for us to have access and the ability to reach students across this country to be a part of this program or to look at data and and and pull data and see that we have a hundred
students that would attend in the Ben Harbor attendance area that's going to bridge academy correct and I don't think you know how do we how do we if if if anything how do we compete how do we compete how do we present how do we pull and I know it was a lastm minute
uh thing for you to even be placed there okay uh when when the position was when you were actually placed into into that position and so to come in that position you have to have some type of knowledge and so you're the second administrator that's been placed there with just
placed there and so I can I I appreciate what you bring to the table as an administrator to be able to move us move it in that direction and it takes some time yes sir but um I do want to know what is when you when what is it that
you when I see your three things you said you have a vision for a cake and that was to u expose it to the communities that that we would be the number one alternative education school I mean in the community and a lot of times people think that it's alternative
because it's alternative I'm glad that you were able to say that we had a second grader because of a disability yes some kids do some kids have panic attack they don't do well correct correct in specific environment how are we approaching um how we how are we approaching this as
a a recruitment tool if you will to get students into Cape how are we reaching out to this community and pulling these kids and really honestly being competitive in those areas so I I'm looking forward to hearing more yes sir u about Kate what
it is i hope the nine if there's 18 seniors whatever that can be done by any means necessary yes that we have more than nine to be on that field this spring but thank you
again um thank you um Secretary Rocket I mean sorry Trusty Rocket yeah sorry that was um I just wanted to ask Thank you thank you you're welcome for what you do for our students but I also wanted to know
like do you have any post-graduation data to to say you know no I did not collect that but I could share I just see so last year when well my first year at Kate I think
we we had five now I don't want to give you the wrong information but just hypothetic we had five if you're seniors we graduated all of them and we recruited them to come back so we looked at everybody who did
not graduate in 23 um and 24 we we went out and I I actually told kids "Hey man let's go spread the word." If you know who do you know that's in the same boat and so that's kind of like what happened it
would be interesting to see what career choices they make after graduation you know if they go to college or if they go into the workforce correct you know because they still can I mean just because we're virtual they still have the same opportunities absolutely and and when we developing their I IPA um
that is considered in their plan of action their choices in school um whether they what they what their goals in life are because we do have flexible options that can serve them but to know what their vision is kind of dictates what options that we or what plan of
action we actually put that kid on um if they want to go to Western Yeah we we make sure if they want to go to Western that there's certain things they can't do and there's certain things they need to have so we develop a plan of action to get them at Western if they want to go to LMC and they're in a deficient
situation we can come develop a plan of action to help them be successful to obtain that goal of going to a community college so and even though they may not walk like the the seniors the ones that are we had a few last year i I was surprised yeah
i'm just going to say whenever they finish their plan they're considered graduated rather whether they walk the field or not right correct yes i had so I could share a story i had my first year two kids who were seniors
and like a credit half credit short um finished up in summer school i gave them the option and say what do you want we could do a ceremony and some of them said no i said we're gonna do something so give up that option we gonna Yeah we we kind of had our own little
celebration with their parents and me in school so yeah you know what I'm saying um cuz I told them that's important you know I I encourage them to walk that field you know I'm a Ben Arbor High School alumni alum alumni and and so I I
encourage them to get that experience but I leave it up to them um as their option but I do try to encourage you thank you thank you Trusty Doyle i would just like to thank you for the
effort and the passion and the dedication that you put down there at Cape i see you talking about it and I can feel the energy that you are proud of this and this is something that you want to grow and it could be amazing we
could be the number one choice in this area and I look forward to hearing about the satellite school and expanding i think that would be great for us okay thank you thank you thank you so um my question is so if you have a student with a IEP
how do you make sure some IEP qu call for the student to be in a classroom for a certain amount of time do you guys require those students to Yes yeah so yes uh any student who has a IEP is they
have to have what is called resource time and so we do have a a resource teacher that conduct that resource time virtually um online so they get the support based off their IEP we do have someone that
actually does that okay and I know they talked about you know postsecary i know one of the competitor schools have it where some of the students get to work at local factories or local organizations and companies
have you thought about trying to incorporate that or is it because No but I will tell you you know we study our competition and we we need to and um that's what that's what make us competitive so if there are if you have
insight about that that can help us make us competitive please share it but no I did not um consider that right now this is my second year i mean we're flying airplane while it's being built and we we do a lot we use a lot of reflection
you know we we we we always constantly looking how to get better or how we can improve supporting our kids so the feedback is important to us whether it's positive or negative we
encourage it so any feedback that we receive we welcome it positive or negative thank you one thing I will say is when you're at war you put everything on the battlefield and as us being a school of
choice well school district and we're trying to recruit um we had a previous colleague or superintendent that you know sometimes you got so tired of seeing his race but he knew how to market himself and as a district when
you are at war you have to market yourself of the opportunities and I'm not saying on our website because I can be honest with you I don't go to the website i'll go look on Facebook before I go look up on a website so I hope we
are utilizing social media these videos place ads get it translated in Spanish or whatever we need to do telling the story but letting the public know that
we have alternate well here's an here's an idea um we kind of talked about this in our master facilities meeting um we could there are opportunities where the store is packed there's some days you go
to I don't want to go to Walmart or Meyer it's packed it's too many people i think the communication is what it is the communication that is missing we could set up a table in Meyer and as
people walk in spread the word ask them "What do you know about cake did you know?" Um I know it can be time consuming but I think it's it's a it's a
good way to have a a conversation with some of the people and get that feedback from them even if it's kids who chose school of choice I need to know why and I want to know why how I can get better how we can get better
to get you back thank you and last thing I will say um earlier this year I was at Miss Bittton Harbor and one of the students said they were at Kate yes yes so proud of her yes a traumatic experiences and she placed in the court
so the stigma that cape is where bad kids go is not the reality so thank you we're Go ahead i was just there with you yeah so thank you so much um Director Roseberg um for
coming and presenting this and we look forward to having that emailed to us on the video absolutely thank you thank you and go back to the Okay we're going to go do this exped
um really fast the MFP unused facility survey Dr buts and then we'll go into our close session with the attorney okay and this will be brief we did have a uh master facilities plan uh meeting
community meeting and community meeting today to go over the uh unused facility survey there will be one coming out there are some tweaks that were asked to be put on the survey there was also an ask to put out the original survey again we got some um good insight back there
was only 184 participants on the open building uh President Robinson and I went to all the municipalities and townships around to make sure that people were aware we are we will be putting out this second survey uh so
that we can get garner some information about our unused facilities we we still have some tweaks but the the ask and the desire is to make sure we get it pushed out uh as soon as possible so we can get the feedback and we can go ahead and get the master facilities plan developed
thank you is there any questions secretary Triplet thank you so very much so you said that you had a a a community meeting today yes sir what where i mean how many people were there it was it was
a Zoom invitation so what I did was I sent it back out to the people that responded on the very first one mhm and it was sent the email was sent back out to those participants okay so this is one thing that I've stated before um during the pandemic we
there was a quote unquote community survey and uh when we talked about our kids going online and what have you a decision was made with only 36 people responding that's unacceptable and so we talk about this because this is very very serious
um that's probably 10% maybe seven or 8% of our students body if we had onlyund and something my question has been for some time what are we doing with our principal who interact our elementary
principles our our our our deck principles and they have you see these wonderful and amazing programs that are well attended by parents and community members why aren't they actually involved in pushing and working on these surveys because we cannot make these
decisions with such a small group and like you said today you had uh a community meeting that I didn't know anything about it i don't know if any board members knew anything about it being and and I'm not saying that it was not given to us but when we talked about
a community meeting during the middle of the day you know we have working parents and different things i don't know you know how you all are doing it but I think in order for us to make an informed decision an inclusive decision we have really we have really got to get
the information out to the people and if nobody else the parents of the students who have suffered with us and who are remaining and staying with Benton Harvard area schools we've got to hear from them and what their thoughts are so
I I I appreciate that because Um we just can't do this like that cuz this is too major this is this this is very very ser this is a very serious thing and so this this right here with that number there how do we double it do we push it back
out to the principal do we get their parents in their school do we have any type of incentive to say the high school had 90% of their parents to respond airplane East has 70% do we have anything that what is there any type of incentives and things that we could do
within our school to find out what who got this thing out to parents and community people i mean those just things I know I want you to know that has been at the forefront for me as it relates to these surveys and what have you and not just being a checklist item
but something that brings add value to help us make our decisions according to what the citizens of Ben Harour want right and we did we we again President Robertson and I went to all the municipalities we gave our QR codes we we sent out emails uh it was on our
website we put on social media but the ask again was today was to put it out again to see if we can garner more input because that was a very low we realize that's a very low number for for the big decisions that we're trying to make so we are with this second survey we'll pro
we will we we it was asked today with the second survey to put the sur first survey out again and and look at possible in in uh incentives for filling out those so Mr roseberg was was one of the ones that brought the ideas of of
going to the different stores putting them up in in stores uh getting um possibly making robocalls doing whatever we can to get the information out thank Thank you Dr b so when I look I'm sorry does anybody have
Okay so when I look Did you have your hand up no okay sorry kind of get me when I look at this survey it says retain demolish sell lease i don't know um I would like to see that I don't know
is what's your thought um in corporate America we would use the term go back to the gimba and the gimba is where the people are and go listen to them and at least give people a opportunity to
type even if it's 90 words what they think so we can hear the voice of the people by doing this multiplechoice you're not really allowing them to be fully heard so actually on the first one that there
were we did spaces where they can type in their responses and I'll be sending those out to you so that's one of the things that we got from the meeting today they're going to they're going to send it in a PDF format and I'm going to send it out to you all and those they ask for the tweets to this was sent out to the board and I could I can also ask
them to make sure they include a portion of where they can write the responses so that is still in the in the uh development phase so if you want to send some more and I sent it out to you guys earlier if you want to send it back to me for um some more
uh modifications to be made that that is perfectly fine correct so that first one that you did you said right you were able to put in your input you're sending the second one out and we're able to select multiple
choice um but you know some of the issues have changed within the buildings right just that quick um so yeah I just would like for us to go to where the people are let the people and how do we really engage the people again this is a
video getting using the CTE students creating a video what do you like to see about these buildings getting it on Facebook fill out the survey the link below it's marketing 101 that we can get the voice out we just
have to mark it and put it in our face about five to six times and then you know we'll know to do it so thank you do you have a question no I was just um reminding us I think President Robinson had asked us to send whatever comments
we had like to her so for this survey because I can remember um sending her some things that I would like to see on the survey so if you get that information to her in a timely fashion you know we can put it on the survey they could get a put on the survey thank
you for your input with that and I'm glad you are reminded that President Robinson did suggest that and I do recall she did suggest that the good thing is and we have to be mindful is some of us are very busy with the day-to-day life stuff so thank you
Trustee Gavin thank you very much um I did have an opportunity to go to that meeting and it was very helpful um and I was able to give input and so I'm you know really glad to see that some of
that input was incorporated um just in terms of the languaging making sure that the questions are not biased making sure that they're um you know neutrally written to provide other opportunities and I did follow up um
when President Robinson gave us the opportunity I I provided 11 areas of uh concern and so I'm just hoping that you know I'm hoping that those are considered you know definitely we want to make sure that if we have pictures of
the buildings that we actually have pictures of the buildings and not the not the lawn you know if we're asking people what what they want done we need they need to be able to see in the survey the actual building i think I
asked you know I didn't see the skill center on there and so it it may be but I didn't I didn't see I don't think I saw the skill center so the other thing we added was to make sure that the rec center is included make sure that cape
is included make same thing that um vice president said about making sure that the additional comments are available um and then also we want to include a question that identifies the connection to the
district you know I believe that they did that um in their upgraded one so um I also wondered and I know this is not necessarily about the survey itself but I noticed that Sorder was boarded up
very well right and so I'm just kind of wondering like as a district can we board up the other buildings unused buildings the way we boarded up sort of who is that company right can we do that so I'll just leave it there but there were and I'll just say this we are a
school district and that means that our kids are with us 6 to eight hours a day so if we have a thousand plus kids students and hundred and something respondents and those students are with
us every day there's an opportunity there whether it's the bell ringer when they first come in the class or whether it's the principal's assembly time or you know written into the lesson plan this is an opportunity for them to speak
about what they would like their district to look like and it's a it's a historic opportunity for them to be a part of what Benton Harbor Area Schools becomes and so I think that you know when we put it back out it needs to be a
part of the curriculum if you will and an opportunity for them to really set aside that time to participate and for them to understand that like this is the part of the assignment um I would say that and just to echo there's a lot of
parent events at those parent events especially at Fairplane East that I've been to they're packed and they have different activities for they had different activities for us to do as parents so this could be one of those activities
that the community engagement specialist and the family engagement specialist can actually incorporate um into into that night with those parents so those are just thoughts and I was really glad that um uh Principal Roseberg was there
principal director Roseberg I'm still stuck on principal sorry um and he said he he would call the parents and so I think that we can you know utilize our staff in a way that would allow them to engage so thank you so much for the opportunity and I look forward to seeing
it go back out and seeing what's possible thank you Trusty Doyle do you have any questions thank you thank you okay um I know I agree with Mrs gathering about
the pictures of the buildings is there any chance that you could get pictures of inside the buildings that's what they really need to see the outsides look wonderful but go inside and look at the buildings then they can make a fair decision so when
you put it out here I think you should put the outside as well as the inside if it's just a few snapshots and you don't have to go to the worst parts of the building just take a few random snapshots of the buildings so that the parents will know actually know what
they're looking at and what they're making a decision on thank you okay that leads us to our next agenda item okay we're going to need to go into close session can I have the board of
education may hold a close session to consider materials such as written opinions of council which are exempt from discussion by state or federal statute reference policy 0167.2 may I have a motion i make a motion to go into close session second
second oh stop i didn't realize one two three we got enough yeah i didn't realize they what one two three four no she put my glasses back on
so they made the pause the meeting has been paused due to no quorum thanks did we have to do a roll call i think we did put a motion oh roll call because we Okay we
do have a Do we have to call because there was no form and we paused the meeting so we are we have to do that okay we are now back in session the meeting has been unpaused and Secretary Triplet can you please call the RO for
us going into close session do we have to make a motion again oh but you guys Oh there was no quorum sorry um we can I have a motion for close session um the board of education may hold a close session to consider materials such as written opinions of council which are
exempt from discussion by state or federal statute reference policy 0167.2 i make a motion close session i second the motion has been made by Secretary and Trustee
Rake it has been second by Trusty Gavin secretary Triplet can you call the role vice President Bowens yes secretary Triplet yes trusty Rocket Martin yes
trustee Gavin yes motion carried thank you and we'll be going into close session we'll be back okay three
i make a motion that we end close session and come into return to regular session well can I have a motion sorry so moved we make a motion to come out of close session into regular session can I
have a second please it's been a motion has been filed by Trustee Rocket Martin and second by Secretary Triplet that we return out of close session at
8:57 mr triplet is there any questions or comments being none can you please call the role vice President Bowen yes secretary Triplet yes trusty Rocket Martin yes
trusty Gavin yes eric thank you um Madame President is absent today so we will discuss board retreat via email i'll send an email to the president to follow up with you guys on that um is
there going into new business there's no open public com well there is open public comment but let the record show that we have no one in public comments is that okay public present okay J first you will give it a
superintendent announcement and comments please um just want to say um thank you so much for for the work that you continue to do with me and um we are working hard to finish out the year strong um and we'll just continue
to work with the with the great team that I have working with thank you we are now at trustee comments and board member comments and we're going to start off
with trustee Raquette Martin okay thank you Trustee Doyle no comments at this moment thank you thank you Trustee Gavin i do have a couple i do
um I I want to say it was a great meeting and I think that we are moving to a more efficient process and it feels good uh to do all the work at the work session and then come in here and be able to take care of business i would
love to see a space on the agenda for our student representatives to be able to give updates that you know I would I would like to see that and I would also like for them to receive some type of training something where they are
reaching out to the student body and getting input from them and sharing that um with us at the table where I feel like we can we can utilize them in that way um and That's that's pretty much the main thing that was on my mind i
appreciate uh the space that we're in i appreciate the way that we are moving in unity whether we agree or disagree we're able to have those conversations in a safe space and I'm looking forward to what the rest of 2025 will bring thank
you all thank you everybody for joining in on Zoom and those folks who were here earlier today thank you Secretary Triplet again I'd like to take this opportunity to say you know tonight to
come to this table after we had had our um our work session and what have you and just a few items that we really had on this agenda it moved quickly um uh Principal Roseberg was just shocked he knew he came prepared to camp out cuz he
thought our meetings were going to be long so I think the committee as a whole approach work is working well for us i think we continue to grow and master it it's still some things that we need to learn how to do um I was happy to get some
information from Kate um it was some good information um I'm excited about uh Mr roseberg and Dr us and and the team working on how to take it to how to support uh Mr roseberg with his three um
his three goals and and and and wishes for the cake program um I want to say that you did a good job tonight uh Vice President Bowens I know um a lot of times you know you just you just Yeah I think you did a good job thank you you
to be encouraged um and I'm praying for our president not like there's anything wrong but you know but we're praying for our president and again thank you all so much i I like the way we're just at least we're working in a different in a different
space and place so with that I'll pass okay thank you so much um I do want to say thank you so much um last minute I was not prepared to chair tonight um let me then at like 4:55 I got a text
message so thank you guys i'm getting better with this i can probably need to read some of Madame President's statements and getting prepared to so thank you you know Colon Powell says it best have a vision be demanding and I believe we need to
promote Bitten Harbor area schools if you noticed about that basketball game how quick that news traveled the negativity we did not promote what we've seen today about Kate or what's going on
in our schools the video that Delandrea you know let's get some ads going on Facebook billboards you know let's promote the positive recruit recruit recruit um also it's been reported that over
5,000 staff members from the Department of Education are getting laid off we are going to have to be creative and innovative on how we move forward as a district um I see they're getting ready
to cut USAD um food for schools so we have to be very strategic and again recruitment is one of the key things um my prayers are with um the Terrell family and their loss um and we
also lost a former staffer um Miss Lisa Gorman she worked for the Bitten Harbor area schools at a point in time and my condolences goes out to her family and friends um thank you for coming and
thank you for working with us and for those that are you watching thank you for watching have a blessed night may I have a motion to adjourn the meeting so move second it has been the motion has been made by Trustee Doyle and second by
Trustee Gavin is there any discussion yes i'm I'm I'm I'm I'm tired of typing uh Do and Gavin name on the adjournment as the one first make a motion second okay
okay trusty Triplet I mean Secretary Triplet can you call the vote please oh Trustee secretary Triplet can you call the vote please oh thank you so much sir vice President Bowens yes secretary Triplet
yes trusty Rocket Martin trusty Gavin yes trusty Doyle yes motion carries meeting is adjourned at 9:05 thank you have a great day