##VIDEO ID:VMWnOm7HQWA## e e until the election here board secret the board president will preside over the meeting flag United States of stands andice the 2024 election results in the annual election held on November 5th 2024 the following individuals were elected to serve on the board of education Dr Thomas forer three-year uh term limit votes 2455 Pamela Stanley three-year limit 1,950 and Mrs Deb Terrero one-year term limit 3,418 congratulations to all those individuals at this time I'm going to administer the oats of office and install the newly elected board members first I will do Mrs uh see I will do Dr forer first I Thomas forer Thomas forer do solemnly swear or affirm do solemnly swear or affirm that I will support the Constitution of the United States I will support the Constitution of the United States and the constitution of the state of New Jersey and the constitution of the state of New Jersey and that I will bear true faith I will bear true faith and allegiance to to the same allegiance to the same and to the governments established to the governments established in the United States United States and this State and State under the authority of the people the authority of the people so help me God so help me God I Thomas forger I Thomas forer do solemnly swear or affirm solemnly swear or affirm that I possess that I possess the qualifications prescribed by law the qualifications prescribed by law for the office of member for the office of member of the board of education education am not disqualified not disqualified as a voter pursuant to voter pursuant to RS RS 10 colon 4.1 Tenon 4.1 and that that I will Faithfully that I will faithfully and partially partially and justly perform all duties all duties of that office of that office according to the best of my ability according to the best of my ability so help me God so help me God congratulations me as well I will I Pamela Stanley I Pamela Stanley do solemnly swear or affirm I do solemnly swear or affirm that I will support the Constitution that I will support the Constitution of the United States of the United States and the constitution of the state of New Jersey and the constitution of the state of New Jersey and that I will bear true faith and that I will bear true faith and allegiance to the same and allegiance to the same and to the governments established and to the government is established in the united states in the United States and this state and this state under the authority of the people under the authority of the people so help me God so help me God I Pamela Stanley I Pamela Stanley do solemnly swear or affirm do solemnly swear or affirm that I possess the qualifications that I possess the qualifications prescribed by law prescribed by law for the office of member for the office of member of the Board of Education of the Board of Education I'm not the disqualified am not disqualified as a voter pursuant to as a voter pursuant to RS RS 10 colon 4.1 10 colon 4.1 and that I will faithfully and that I will faithfully impartially impartially and justly perform and justly perform all duties all duties of that office of that office according to the best of my ability according to the best of my ability so help me God so help me God congratulations thank you congratulations and here's the third copy you can sign or three and get me back um I believe it's one or two I think you can just repeat that to me like everyone else I Deborah Terrero I Deborah Terrero do solemnly swear or affirm solemnly swear or affirm that I will support the Constitution that I will support the Constitution of the United States of the United States and the constitution of the state of New Jersey and the of new and that I will and that I will bear true faith and that I will bear true faith and allegiance to the same and allegiance to the same and to the governments established governments established in the united states in the United States and this state and this under the authority of The People Under The Authority so help me God I Deborah Terrero do solemnly swear or affirm that I possess the qualifications that I possess the qualifications prescribed by law by law for the office of member the office of member of the Board of Education am not disqualified not disqualified as a voter purs pursuant to pursuant to 10 colon 4.11 and that I will faithfully and that I will faithfully impartially impartially and justly perform all duties justly perform all duties of that office that office according to the best of my ability according to the best of my ability so help me God congratulations um yeah I guess all right e e at this time we're going to take a roll call Miss Airi here miss Bradford Dr forer here Mrs Jolly here Mrs Connor here Mrs Stanley present Miss Terrero Mr Dylan at this time we like I'd like to take nominations for our board president um I need a motion in a second uh to open nominations I'll make a motion to nominated board president a second a second was second okay all right I'd like to motion to um nominate Gail Bradford for board president I'd like to sorry I'd like to nominate Mr P President we have I'll second it it is no need for a second okay do we have any other nominations for president okay um I'd like to close the floor for nominations so we can vote take a vote on those um we closing a motion to so I'll motion to close close the floor to nominations for board president second we just need a Voice vote all in favor we have any Nays seeing no Nays okay all right this time for I'd like to have a vote for Mrs Stanley um Mrs Bradford Mrs Stanley made the motion I'm sorry I'm sorry that is correct don't put me in a spot man all right at this time we're going to have a vote for Mrs uh Bradford for president uh and we had a we need motions first and a second for those correct or we have where that was brought up by Mr Stanley we're going to need a second for that correct No so at this point so now the nomination period is closed you now take a voice quote you go in the order of the nominations so if the first person gets a majority there president not move on to the second one correct if not then we reopen for nomination yes but then wouldn't I I need a first and a second for this don't I to what to move to the vote well we're voting on Mrs Bradford being president we just take the vote that's it move forward just move okay okay Mrs Airi no Dr forer No Mr Dylan Mr Terrero yes Mrs Jolly no Mrs Conor no Mrs Stanley yes Mrs Bradford yes since we have a tie uh that means that the motion has failed at this time we're going to have khor vote for her for president Mr Kiri yes Dr forer yes Mr Dylan M Terrero Mrs Jolly yes Mrs Conor yes Mrs Stanley no Mrs Bradford no motion fails so in accordance with policy in accordance with policy uh 152 the nomination I'm going to turn this off and speak very loudly okay is that better in accordance with policy 152 we now reopen the nomination period and repeat the process I'd like to make a motion to nominate gaale Bradford for board president I believe Gail has worked really hard this past year um helping the board move forward with the multiple things on this year's agenda for the board it was a really difficult year she worked this year to not only build relationships with the staff that we had in place in the administration but also worked really hard to build relationships outside of the board that benefits the district a relationship with Mountainside a relationship with the Town Council a relationship with um the veterans that is benefiting not just the board but also the district um and I think that we've seen that she handles herself well and that she always puts the district first um and I think that we would be wise to be under her guidance again she shows up she does the work and she works with the superintendent we also have a brand new superintendent welcome Dr phry and if it's going to be a a transition time and she will also need the support of the board and I believe having a board president that has experience will help with that so I ask that we do not go back to the Union County um to make this decision for us that we work together that we show we can work together and we nominate Gail Bradford to help move our district forward have any other nominations I nominate Mrs Conor any other nominations we would need a motion to close the nominations again actually I don't think we did motion to open I agree we probably did not it should have been another motion to open I think I may have yeah do we have a motion to open the nominations yes we have a first and a second and I'll second first I'll first it so now we did a motion sorry a motion to close a motion to close the nominations second okay now I'll take a vote uh vote will be for Gail Bradford for president Mr Kiri no Dr forer No Mr Dylan yes Miss Terrero Miss Jolly no Mrs Connor no Mrs Stanley yes Mrs Bradford yes motion fails and now we have Mrs Conor for president Mr Kiri yes M forer yes Mr Dylan Miss Terrero Mrs Connor I mean I'm sorry Mrs Jolly yes Mrs Connor yes Mrs Stanley no and Mrs Bradford no motion failed else I would like to make a motion to table the vice president nomination until we have a board president second so no actually there hasn't even been a motion to open the nominations for vice president can't table it but and I think before we get to there if we don't mind um in accordance with your policy you are this still me so in accordance with your policy you're supposed to continue the vote until it's clear um before we move on I want to make sure that everyone feels comfortable that it's clear that you are unable to elect a president tonight of course as the board attorney I think just so everyone is aware at that point the board secretary is obligated to contact the executive county superintendent and which point the executive County Superintendent as the board is aware then moves forward and makes the choice for you um so I assume I would I think it's appropriate if there's a motion just to make clear that um the board is comfortable that it cannot elect the president tonight to move forward to the vice president Doone is on board I think that would be the motion this way it's Crystal Clear that the board is an agreement to move forward to the vice president vote would you want me to make a motion to vote on yeah I thought you said we were doing one more round right if the board is not comfortable if the board is not comfortable that it's clear that uh you in fact cannot elect President then you should continue until such time as the board believes it cannot and then someone should make a motion to indicate that we should move forward to the vice president vote yeah I would like to try another round because all right like I would like to make a motion to open the nominations for board president for a third time the motion Mr yeah to not to to do another round yeah a second thank for pres I'd like to nominate gaale Broadford for board president for the reasons I stated previous and I'd like to nominate Mrs Conor nominations okay this time we like to close the nominations I need a first and I need a second first second I'll second yeah second I seconded it [Music] president uh Mr Kiri no Dr porer no Miss Terrero yeah Miss Jolie no Mrs Connor no Miss Stanley yes M Bradford yes motion fails we have a motion for a vote for Mrs cono for president Mrs Ki Mr Ki yes Dr forer yes yes Mr Dylan no M Terrero no Miss Jolly yes Mrs Connell yes Miss Stan no M Bradford no motion fails I would like to make a motion to end voting upon board president as we have not come to a conclusion after three rounds and it's obvious that the same people are getting nominated and voted down by the same people um so I would like to move forward with the meeting if possible I second thaty and second Mr Stanley uh yes charie yes I pass yes Mr D cor to moving forward on your agenda Herrero Mrs Connor yes M Bradford yes Mr Kiri yes motion passes this time are we going to have a vote for a vice president Tom believes that we need to open the motion is that correct or can I motion to just table that agenda item I I think what you need somebody if you want to consider vice president that somebody has to move to open the nominations for vice president and if there's no such movement or it fails then we just skip it I guess I'm not mistaken I know last year if I'm not mistaken after vote the presidency I know there's a motion to go I'm noten made thetion we didn't have it didn't make sense happen I'm just reing what we did last year and it put a VP in place when we didn't have pres right I'm just rehashing so yeah so last year foret um so I did read the minutes from last meeting or last year's reorganization you did table the vote uh if you do table it of course the executive County Superintendent would have the authority to appoint if he so chooses to do so uh so there's nothing that obligates the board to move forward the vote there's also that nothing that prevents if the board chooses to do so it can move forward with the vice president nomination uh and vote on the vice president um so that's really in the hands of the board whichever direction it lets to go but either option is available I would like to move forward with the vote and let's see where we land so then you got to make a motion to open yeah I would like to make a move um move a motion to I'd like to move to open the nomination for vice president I'll second all those in favor I I nay nay we have two we have two Nays or three Nays re Reise motion passes vice president I would like to nominate Mrs Jolly for vice president other nominations for vice president being none i' like to close the nominations for vice president I have a motion and a second please I move to close the nominations for vice president I can second it all those in favor I I you want to post vote will be will be for Mrs Jolly or vice president Mr Kiri yes Dr forer yes Mr Dylan Miss Terrero no Miss Jolly yes Mrs Conor yes Miss Stanley no Miss Bradford no motion fails so in accordance with policy 152 same thing the president we would reopen the nominations unless the board believes that we should move forward um at this time I would like to move forward just for time sake so if we're going down the same road as last year maybe at least giving another chance for the vice president to run the meetings we need somebody to be the chair so I would like to re do another round of nominations for vice president and see where we land it run until the last time what happened bill was um at the next meeting every meeting we'll have to vote for one of the board members to be the chair so I however we don't have a board president so it's very hard to know who could work with that board president well so I right sorry just so ratification so if the board votes for vice president that President the vice president would serve as the president until the executive County Superintendent elected president if the board does not vote for a vice president then the next step would be to vote a president in 10 which would be the person who would just run just this meeting um if then the board is not able to do that then the board secretary like would finish that this meeting and that's what we did last year we had to go out to Union County uh and uh he took some time he interviewed right and so the first meeting that we had in January which right our next meeting in January would we would have to choose someone to run the meeting um and last year we CH Jordan Heyman um we could obviously choose AJ if needed yep that's how we've proceed yeah I'd like to I'd like to move a motion to nominate a vice president second sorry M with the first open nominations and M con second all those in favor I I nay n nominations for vice I would like to nominate Mrs Jolly for wice president I'll second then nomin any other seeing that we have no other nominations for vice president I need some first in a second to close the nominations Al say first second we have a vote for Miss Jolly as vice president mrir yes Dr morer yes Mr Dylan M Terrero no Mrs Jolly yes Miss Connor yes Miss Stanley no Miss Bradford no motion fails okay same comment before as I mentioned in accordance with policy 152 um board will continue to vote until such time it believes that it's at an inass at which point a motional would be made at that point um it would be the board secretary's obligation to notify the county ex uh the executive County Superintendent no vote but I think we would take the same motion as last time a motion to move on to the next part of your agenda and I think then the next part likely would be the board so chooses to make a nomination for president and 10 all right so I'll I'll move to close denominations for vice president I'll second Mrs Jolly yes M Stanley yes Mr Kiri yes Dr B yes Dylan yes Mr Terr Miss con yes M Bradford yes motion passes so in the absence of a board a president and vice president the board has the ability under its policy to nominate a president temp just to move forward with the current meeting if the board so chooses not to do so or is unable to elect an individual then the board secretaries authorize via your policies to run the organizational meeting and he would continue to do so everyone understand AJ can I ask you do you feel comfortable continuing the meeting is everybody in favor of having AJ continue to run tonight's meeting I favor that yes I feel like I've walked into a movie I've seen before so uh if that is the case no board action is necessary because he is so authorized to run your organization meeting uh any meeting beyond that in policies would dictate either you need to move so by way of motion as the board secretary or nominate a president 10 until the executive County Superintendent chooses a president and vice president for the board at this time I do not have any board correspondents um agent get the mic oh you need the microphone I'll repeat that um at this time I do not have any board correspondents uh comments from the public on any topic during this portion of the meeting District residents and staff are invited to address the board of education on any item the board requests that individuals State the name and town of residence or School of attendance for the record all comments should be directed to the board PR board well I should say to the board secretary and depending upon the nature and complexity of the question it may or may not be answered during the meeting by the administration if so the response would occur after this PO public portion of the meeting has concluded although the board may not respond to all items raised during the public forum all public comments will be considered the board asked that members of the public be courteous and mindful of the rights of other individuals when speaking specific specifically comments regarding personal matters are discouraged and cannot be responded to by the president by the board I'm sorry students and employees have specific legal rights afforded by the laws of New Jersey the board Bears no responsibility nor will it be liable for any comments made by the members of the public please note that any member of the public becomes disruptive during the meeting the board the board secretary May terminate the participant statement continued disruptions may result in removal from or adjournment of the meeting each speaker's statement will be limited to 3 minutes in duration do we have any members out in the audience that would like to speak seeing none oh it looks like we have one remote um participation Mr secretary okay um there's an arm on the side the right side there's a yellow it's not on the right side there's a little yellow hand that goes is that on the far right Natasha hello can everyone hear me I'm sorry I'm having trouble hearing you all if you don't mind speaking into the mic the answer was yes we can hear you okay great um I have a question about uh what occurred at the last meeting regarding bylaw 131 and specifically this is a question for our board attorney um so my understanding is that bylaw 131 provides that bylaws policies and regulations can be adopted or revised at a board meeting or they can be abolished at a board meeting and it's my understanding that certain members of the board moved to and were successful in abolishing bylaw 131 itself so my question is does the abolishment of bylaw 131 itself thereby prevent any subsequent bylaws policies or regulations to be adopted because there's no longer a basis for such action so in other words my understanding is the board has abolished the very bylaw that allowed them to pass any further bylaws policies or regulations so where did the board get get the authority to pass any subsequent policies at that meeting if bylaw 131 was abolished now to be clear I don't need an explanation of what was done unless what I have stated is incorrect I would like the basis in New Jersey Law uh that allows for a board to pass subsequent bylaws policies or regulations if they've abolished the very bylaw that allows them to do that thank you yes um uh caller could you please uh identify yourself in your town oh I'm sorry I thought my name showed up on the screen it's Ramia castori and I live in Berkeley Heights apies thank you thank you uh this time we have no other I don't see any other uh individuals that wanted to be see anybody else okay well so we're going to close public comments and I don't know if you'd like to uh like respond yes if you'd like please Poss there we go does this any any better okay thank you s I appreciate that um so the board has a lot of inherent authorities as a public body right the enabling statute gives the board tremendous power to run itself but the board also has the ability to limit its power which it does so through its policies so policy 131 is that type of is that policy in itself it is the board limiting its own authority and it does so by way of how it talks about what kind of its ability to pass policies amend policies and terminate policies and in that policy the board is restricted how it does so right so as we know specifically first reading second readings the process that the board utilizes to amend policies in eliminating that policy the board has in essence given itself The Authority at any meeting to pass any policies bring any policies amend any policies without a first or second reading or the process outlined in the board policies so I think if I'm answering the question correctly and I hope at least I'm explaining to the board correctly uh the policy itself has limited the board's inherent Authority I think it does so in a way that again it's so there's a process in place but now with that policy gone the board can do so can amend any policy so chooses bring any policy chooses or terminate any policy it so chooses at any meeting any questions on that okay okay at this time I'd like to have a roll call vote for Resolutions a through o for all board members I'll make a motion to move resolution a through o all board members second you had a tie there yeah yeah sorry yeah okay M Bradford is a second do we have any questions comments concerns this is discussion on everything right because we moved the motion so I want to discuss item C the annual meeting schedule the very first meeting U scheduled for Jan January 203 2025 um if there is a way for us to find an alternative date the week before or the week after uh would be really helpful um because I have a conflict at that date uh the second point I want to just um bring up is looking at the schedule we possibly need to add at least one more meeting to discuss the superintendent evaluation something that we did I believe last year so a meeting between the 5th of June and the 26th of June uh if we can find a date that works for everybody I think it'll help us um continue and and actually complete the process as needed by July 1st um if I may add to that um I did check with the superintendent prior to this meeting and um um we saw these dates or these draft calendar days when the draft agenda was shared last week we the we were never sought any input on these dates uh in December or before the draft agenda was sent to us so I do have a conflict the week of January 21st to 23rd I think it's that week and um I would also like to see especially in light of us not finding a superintendent like finalizing on one U the president maybe January 16th would be preferable I'm going to say the 16th will definitely be out of the question because the bills will not be ready since we've just come back so if you want a bills list it's not going to be prepar today is the 7th there's a lot of stuff that goes into it and plus there's been time off and there's a lot of things to get together before the six you have the six date doesn't mean that they're going to be ready up until the 16th you got to need another week before that and we're at we're at what is today's date uh the 7th yeah so AJ you might not have new bills but as for I'm going to tell you it's not going to be ready I have a conversation so I'm just letting you know I'm just asking you a question and I'm just letting you know an information that's all I'm telling you that's all so my question is we had a resolution at the reor last year where the ba has the authority to approve and pay some bills so can we at least see those ones that were already paid not new bills nothing has been paid and that's more for the summer time than it is right now because we just had a board meeting December 12th there's been a lot of time off after that last meeting because those bills need to be processed and then sent out so nothing was paid between December 12th to now we only have it we don't have that July board meeting and that's why that has been put into place okay because of that okay so maybe January the week after um I would I would suggest if you're going to do anything it's probably the 30th would fit into a better time slot for everybody and and the second thing that that also is is hard is that administrating Administration has just come back and if we tie something to that they need to get something I'm going to say back for agenda items very quickly um so my only question is by the state law we have to adopt the audit findings by January 15th um of this year so how are we going to handle the audit findings and adoption and submission to the state the submission of the audit is due to the state on a 15th that's the audit to the state anything else after that that's due to the state the audit findings and everything else can be done there afterwards so you intend to submit the audit findings without a Board review that gets done even before any any any any school district that's the whole entire State it's done well our neighboring districts are looking at the audit before it's submitted to the state yes every every District it's that way so we will so you will circulate the audit with before it's submitted as long as we don't no it's not it's not so the audit findings are for our budget for they are and they will be submitted there afterwards they every every we go through this all the time and I've explained this last year every school district has to submit their audit by the 15th everybody now not everybody submits their information to the board to be what's the word I'm looking for here acceptable yes other districts will will accept them and do that thereafter the fact okay can I statutory deadline that it has to be done can I just ask a followup to make sure that we are all clear on the process they have to be submitted to the state by 15th of January correct there is nothing that the board can technically do to influence or change anything in the finding other than us being aware of the finding correct so my question is be why before you submit will you circulate the audit to us we don't have to accept it you're submitting some something that we have approved or all the spending for this District so last year we saw the audit after it was submitted to the states I don't even have the audit yet so point of order because this is not on the agenda um so I'm I'm just calling point of order um because it's not on the agenda to discuss the audit and how the audit Works um but this the genan 16th date that was discussed would be after the 15th anyways that's one two I saw an an email from Dr phry saying that uh the 16th would be very difficult for the district to get everything prepared which I think is what AJ just said um and I believe the 30th there's a conflict yeah there's a I'm sorry can you so there's a right so this new superintendent wouldn't even be here for the first meeting um so I understand I understand that there could be a better process to get this calendar together which is why I think we should have governance um committees because really helps us focus on what the board does um and not so much what the district does many of our committees are focused very on the district but us as a board obviously we need some work right we we need to really work on this um so I do believe that but again we are in a time of transition right Dr phry has has very little to do with this calendar right we had an Acting Superintendent that was just trying to get things done before he had to go back to his other role so I I want everyone to take a deep breath we all miss meetings s and throw this together we had to put some time together again and it's very hard to get the administ when we came back what timelines that we need to put into place in order to get that information to the board and get it prepared those were put into considerations timelines of things that are done for PD things that are done when there's holidays coming around that those were all considerations and we sat and had those conversations myself Durk and and also Mr Nixon when we we did these things so just you know going back to the topic at hand a different date that's not the 23rd is there so if I may ask the dates for the Techo is is that the whole week so it's basically the Wednesday Thursday Friday is is the conflict with with just yourself or is with several people no um sorry I I Dr know as well I I will be away celebrating a on senior trip so I will be in Colorado um then so I was wondering if the 28th um would do I know it's a Tuesday but we do have a March 18th which is a Tuesday meeting as well so maybe if that can work that week yeah 28th would work for me I don't know Bill if that conflicts with um yeah Mountain Side Y well and I think the administration is the one that needs to approve it first right like they need to check their calendars and make sure they can attend right and that they can be prepared um dler Mr dler I would like to ask the board meetings are for the board to conduct their board business and discuss and approve stuff so I understand we have to take the consideration of the administrative needs and what they need to put together but what has been happening is if there was I know we knew who had won the election we could have shared this tentative calendar we could have given the same feedback I wasn't going to be there this we the week of 23rd so I understand the administratives administration's concern but we also have to factor in um input from the board members correct is this the meetings are for the board but we need board we need the buildings right like so it's not just the boards as we want to get together right it's an open public meeting so we need right the technology we need the technicians we need right it's it's a bigger project than just saying let's show up um which we all know because we had many meetings that we had to address this year um so I I I I think that we can work with the administration to find a date that works for everybody um or for the majority um but I don't want to spend you know a half hour just going around in a circle no we we did it for very specific purposes what what the the remote I'm assuming you're talking about board members being able to attend a meeting remotely we did that on a very selective basis for a very specific purpose no it's not allowed by default let me say that it is it needs a conversation and an agreement that we will allow that on you know for whatever reason it is not a default option I think Mountain Side maybe you guys have that as a default option no no we don't have a policy on that don't it but even if three board members are out we still have a quorum to hold the meeting on the 23rd in the spirit of trying to work together if we can find a date that we can make work if it's the Tuesday the 28th I would appreciate that personally Mr Dyan are you it's not because it's accomplish he cannot make the 28th the Mountainside meeting is the 21st but 28 there a personal ACC is it not working this will be on the next agenda to get microphones at work so I'll do my best to speak up can we do this over email or does it have to be a board vote right it doesn't have to be at a board meeting vote right correct so the board is required by Under the open public to pass your calendar calendar without a president miss pick that turn that off okay oh that's weird um so the board there's two ways to call a special meeting and at the special meeting obviously then you can cancel this upcoming meeting if you so desire uh it can either be done by way of the board president can call special meeting or petitioned by a majority of board members so the erratically if you approve this calendar um you then a petition by a majority of the board can petition to call special meeting at any date so prior to that date um and obviously at that dat you can move to amend your calendar so is there any other date um that we can work find between other than the 23rd the 28th or the 30th is the 27th an option that's the Monday or we can also look at um Dr feli could you attend it remotely could you attend the meeting remotely because if 28th is a conflict with you not being here in person we don't have a policy to attend remotely for the superintendent he's the only one that in he's the is the 28th bill is is that are you the only one that has the conflict on the 28th I believe the district said the 27th is what they can do so can we all agree to make it the 27th would we need a motion to do so no when did the district say that 20 what's wrong with 28th AJ and Dr felter just said that they could do Monday the 27th no can you not do 28th I can do the 28th I don't know if this if we're moving the meeting and we have a board member saying that they can't attend right and we're moving the meeting for people who can't attend we should be respectful of that I think and do the 27th it's one yeah okay and you can't attend the 30th so let's just keep the or the 23rd let's keep the 23rd so let's let's these work together the district is saying the 27th we have one person speaking Bill is saying the 27th can we please move forward with the 27th together we we might not even have a board president at that time let's please work together it's um it's a Monday and um every like coming to a long board meeting on a Monday night is difficult so I'm just saying if the administration doesn't have a concern we could do the Tuesday and also given the fact that the administration which has all these concerns never shared any draft dates in December until the early draft agenda was sent the 28th will not pass by vote so I'm asking you to please work together not delay this meeting any longer this meeting should already be over it's an hour meeting already so let's please work together the 27th will work for me is there any conflict with the administration and with the staff on opening the building on the night of Monday January 27th there's an High School event going on that I don't know about I don't have a all right so as long as there is not a high school Conflict for the room I would like to make a motion to change the January 23rd 2025 meeting under agenda item C to January 27th 2025 I second thank you I could make the 27 yes questions conerns so there's no conflict then on Monday January 27th with any board members are we adding other dates for the superintendent evaluation or are we just doing one date there's a motion did we have a second on this yeah right so unless you want to do one thing you want to come up with all dates and then just vote on one a bunch of dates on on one I had emailed them to you and uh Dr folks why don't we vote on this because a second so we'll just vote on this one date and then discuss the other dates also the June date we can always add after tonight right when we have a board president and that staff has time to look at the schedules but I will say that I don't see that being a problem because we have a meeting on June 5th and the 26th so I don't see that being an issue um and we did that on purpose so we can have the teacher educator of the Year reception um hopefully without as many agenda items so I I do think we're already kind of planning for that beginning of June is a busy time with graduation coming up there are a lot of events so I think it would give us um U more time to look at those dates also I I just want to point out I Believe by contract we have to set goals for the superintendent superintendent might be able to help me on this I thought within the first uh maybe two months is that right so we have to make sure that we have some meetings to do that and then do we also I want to make sure that we have meetings to do do the evaluation those are my concerns can we move to vote upon the motion on the on the table no any point of order we need to vote on this and then we can have any further discussion on the calendar Mrs Stanley yes Mrs Jolly yes Mr Kiri pass Dr forer yes Mr Dylan gotta admit I'm not sure are we voting on a through o or no no no we specifically voting on whether or not we want to change item C January date from the 23rd to the 27th that's correct no M Terrero yes Mrs Conor yes Mrs Bradford yes Mr K no motion passes we have any other discussion um yes um on item c um I would like to add the additional meeting I think I shared those dates with um Dr feltri and UJ we if Dr Fel agrees that in the in the next 60 days we have to identify the superintendent goals we need to find a date and uh I don't want it to be a special meeting this is our chance to add that meeting so find I think it was February 10th was one of the dates that I had proposed to review the audit findings we could also do superent goals then um also May 29th for it is on the new business I wanted to discuss it in December I would like to separate any recognition events retirement award Ceremonies for teachers staff and students to be a separate event um than a regular board meeting because what we currently do is we have all these special events during the superintendent report and technically it's not a report and we spend about two to three hours during this retirement and rewards awards ceremony uh we've spoken about this multiple for I think two to three years right now about the legal council being present because it's advertised as a regular meeting and then the associated legal costs so I did email Dr feltri and the rest of the board has those States so February 10th I would like to move a motion to add February 10th for superent goals discussion and May 29th for a separate award ceremony for retiring staff and teachers and there was a November 11th for any awards for sports and uh student recognition point of order it's inappropriate because we have no idea if the building's available or not on those dates to to make a motion that the board would have to stick by is inappropriate also the superintendent goals are our district goals if I understand correctly and our district goals have been adopted did we have a new superintendent I I have a motion do I have a second to add these states second second uh I would need that to be read back because I'm not exactly sure what we are in I certainly have not seen an email with a list of new dates all right oh um drry you forwarded the you responded to the entire board in blind copy correct for that response yeah Al so I had a point of order on the on the table just to recap I think the dates that we have are additional meetings one on February 10th for um talking through the superintendent goals there is one on May 29th and that was to separate out the content of the meeting that we have here for June 5th so we would treat June 5th as a regular meeting and May 29th is where we would um essentially move the educator of the year and the retire reception so that's the only business that we would likely conduct in that meeting uh and that should hopefully be a shorter meeting on the fifth as a result of that and I think you had another date in November yes November 11th so you you were on the email for this no I just heard her say that oh you said we every but anyways um what I'm going to say is the June 5th meeting is extremely hard to book I can tell you that because I've I've been with Dr barley when she has to try to get that meeting in because we have to have teacher availability we have to have building availability and it is very difficult because G is getting ready for graduation and we're having award ceremony after award ceremony after award ceremony so I'm telling you by just bringing out a date in your head it might sound great but it's not realistic when we have not actually looked at the calendar again I don't believe any of this needs to be done tonight it can be done through email where the staff can work with us to find extra dates if needed um but again the June 5th meeting is the meeting where we keep it light so we can celebrate the teachers that's why now we have two meetings in June which is what we did last year and I thought last year has worked out very nicely um so again I I just think that we're I don't know if we're just trying to get more time on the clock or what but we can work a lot of this out after tonight's meeting we are trying to get the meeting schedules right now as much as possible so that we can avoid all of the back and forth that we've had in 20124 in order to get these meetings on the schedule right but how can you expect us to vote on May 29th when we have no idea if the building is even available if the teachers have availability when it's the teachers's award you want to move to the 29th right so this is this is just um it's not procedure one it's it's just right like it's not productive at all right because we're we're voting on something that doesn't even we're just puffing out in the air right I'd like to have a meeting August 5th go ahead and propose it but that's what I mean like there's no there's no point right there's no point of this back and forth this conversation if we want you all agree that we need a meeting to discuss the superintendent goals let's work our calendars to figure out what date for so you to convince others because you don't have majority on this right unless you know you have majority which that means opma has been violated so again I would I'm going to warn you let's not go about making allegations right just absolutely baseless allegations let's not baseless but what I'm say sck to the point about do we want to have a meeting in early February to discuss superintendent goals one meeting at a time well we're not right we're not going one meeting at a time the motion on the on the floor is for three meetings right so we're not doing that um but again right you haven't given me a real reason why we need these meetings because again we have already worked through this calendar we have the same calendar as last year except last year we had to add in a ton of meetings to get the superintendent but none of this is needs to be done tonight that's one and then two right like we're coming up with dates that we have no idea about the availability and then three I love when the kids come to board meetings like if I don't that's the best meetings right like this meeting is pretty awful right the meetings where we have students come when they come up and talk when we get to celebrate them and all their success when we get to celebrate the district and all a success that's what makes that's why we're here we are not debating that we not debating that at all you're saying that you want to have a separate meeting in November just to get rid of the kids out of a meeting Mr SEC nobody's getting rid of the kids in any meeting it is exactly what mitur said but again I I'm I would like to move forward because of time all right let's move forward with this what's the third date that you had proposed on here so I have this down as well I have a comment we have already made a motion to change the calendar once it is not necessary to have the calendar changed multiple times without adequate information to the all board members to see if dates are available or not so I would say that we've made the motion ones to change it to the 27th from the 23rd at this point we leave the calendar as it is and then we discuss it it and then we have the dates and we determine at a later date our executive session could be used for our superintendent goals right now I have a motion on the floor and uh what is your third date for November 11th and I believe the email that I wrote to Dr feltri and AJ when Dr FY responded the entire board the Boe at bhpsnj.org was copied so maybe uh um so the new board member and Mr Bill Dylan didn't get those dates or the conversation and the background information on why I I'm asking for these dates um the same discussion was had at the rorc of 2023 there was an addition there was a discussion at rorg in 2022 and I am going to put together so historically before 2020 our district used to have lot more meetings that were approved at the rork so I'm just trying to be proactive and planned instead especially given what we saw last year last year we were trying to get an additional meetings added for superintendent search we couldn't agree on them we added one additional date I think I think you made your point and I think everybody but everybody has heard that we've you just said that in the beginning of the meeting if not say just now can you please not inter let me finish my last point you've made your point and and you just said that in the beginning and what I'm trying to do is move the meeting along since you've just made your point this is the second time last point no the last point I'm trying to make is last year it was very difficult to work through the emails with the president that we had for Quorum or for adding meetings things were not very transparent dates were being pushed and I think that is more of an opma violation where we are asking for consensus on certain things by yeah inappropriate it's not accurate information point of order needs to be somebody if Mr dler if you can explain how point of order Works point of order once it's raised it has to be vote put to the vote by the chair and only when the vote passes the point of order executes you can't just scream point of order and then say the discussion stops so given our history of what we had last year where we were really struggling to put new special meetings on the calendar these are the dates and I'm sorry if the two other the incoming board member from Mountain Side wasn't made aware because we didn't know who this liazon was and the new board member but the rest of the board and the superintendent were aware including AJ on these dates thank you not all board members have been informed we need to move on are is your name is your board not email not included in Boe bhpsnj.org I never saw this November meeting I don't I don't recall it at all so I have a question for the administr excuse me excuse me let's all this Tom this is the last comment right now and we're going to vote on this Tom please um and the motion is very simple we have three special meetings are asking for May 29th February 10th November 11th we certainly need to have a meeting to set the superintendent goals February 10th I think seems quite reasonable Sports uh you know I really and the retirees basically this is a cost-saving measure we don't need the attorney at these things that consume a lot of time that's the reason for it I think okay we we've heard everybody we're going to take this to a vote and we have a motion on the floor uh Miss Airi what hold on can you just tell us what the motion we're voting on that we're voting on right now is missir had made it seconded by Mrs Conor to add the three meeting dates the February 10th there is a May 29th and there is a November 11th date to add to the meeting calendar which is the one that's here adding those three dates to that meeting calendar so the prior motion amended the first date this is a motion to add three additional dates does everyone understand question okay because I what are you looking for the November 11th meeting for so it is currently any awards to the students be it Sports Awards or recognizing a certain team based on how they have won happens during a regular board meeting we cannot I feel like we don't do a good job as a district to recognize these students and the student athletes because we call them to a regular board meeting and we take the time during the superintendence report instead if we are recognizing students and giving an award and their parents are here I think it should be a separate event where as a district and look around our neighboring districts and we used to do that prior to 2020 so I feel like and we need to have separate events to recognize teachers retirees and students and staff and awards that's what I'm trying to achieve here and how and I'm just trying to understand all of this um that would be for the fall sports right right so what about the winter sports and the spring sports are you separating them also C cuz that's what I'm trying to understand here do they have separate meetings for them too so we have three special meeting dates and if we want to do winter fall and these three meetings can accommodate them so we have a teacher retiree award thing on May 29th so I'm asking in addition to these meetings at 3 separate meetings the February 10th is for the super neton goals the remaining two you can add student recognition Awards we can put some cookies and coffee around and have the parents come here and just recognize those student athletes okay I the answer the answer your question about the winter and spring Sports would show up on the 2026 calendar so it's it's basically what what you're thinking about is for the school year that starts in September 2025 how do you account for the spring or like the winter sport no like nov winter doesn't end by February 10th that's one two me and Natasha actually attended yes the um athletic awards for the fall where we presented the award there so that way we could give the athletes all and then you saw right Mr Nixon Bring the actual award here where we voted upon it but we had already presented it to them at the fall event which allowed all the people that attended the event to be there that's one two when you say that we have a special meeting and that in your head you're saying that means that the attorney will not be there and that's going to save us money that's just completely inaccurate because the board president and the uh superintendent have the right to bring the attorney to the meeting so you can make a special meeting and you don't have much of a choice on whether the attorney attends or not that's one and two when we talk about cost savings for attorneys I like Dave dler as a person but that was the most expensive person that returned the RFP and that's the one you chose and that was more expensive by almost $40 an hour so let's be realistic let's not make up things let's be honest about what our intentions are okay so again we are adding a November meeting for the the fall athletes we're not adding meetings for the this the spring and uh winter we're adding a meeting on May 29th and we don't even know if the building's available right I I just think that all of this can be done between now and the 27th you can write many many many emails and we can come up with whether or not we want but right now I would like to take the vote on this and see even if the majority wants to add more meetings I did I did check looks like we did get an email we did have this sitting in our email the dates that we are talking about so the maybe you didn't check your email and that's fine let's we're closing this now we're going to vote okay we everybody spoke their piece Mr Kiri yes Dr forer yes Mr Dylan no M Terrero no Miss Jolly Yes except for the November 11th meeting Mrs Conor yes Mrs Stanley no and just to clarify it was in the forwarded email so I would have had to read Dr felt's email and then go through Miss's email that confirming that you have the email well it wasn't in the actual email right so I would have to go through and actually click all the links so let's be honest no motion fails and you want to be bored president okay so that brings the conclusion of that we're going any more questions on a through o oh yeah on U I would like to ask um on M I think right before we came to the meeting we were share so we are approving the manual for procedures so yeah if you don't mind I I did ask for the uh both manuals purchase manual has a bid not a bid threshold as quotation threshold of $6,600 I thought we changed that in in uh our last meeting in December there was a new policy that changed it to 3300 I think Mrs Jolly can uh correct me if I'm wrong on that but I think uh the the purchase manual still has the old number Tom I I really haven't had an opportunity since the last board meeting to look at stuff yeah and having what happened here with this whole thing that's happened yeah that has been the last thing on my mind okay I'm wondering if we I haven't even looked at it maybe we could just uh defer I'll make a note I'll change it but I just haven't gotten to it yeah but you're you're this is not an urgent thing is it to do M tonight is is it urgent or necessary absolutely I put it on it's it's reorganizational stuff you want to make a little note that says change it I'll change it at some point it's no but I don't think it's mandatory it's not a mandatory resolution it's the same thing as we do with the policies it's the same thing okay that's all if you want to go that far you don't want to do it another time concerned issue with we're going to be ad we could be adopting a manual with the wrong number so how do we get the right number into the manual just minute I have the floor if you want to get the floor you have to raise your hand point of order uh this can you give me just a little advise I think the so obviously I again at your traditional organization means you adopt these the standard operating procedures and purchase manuals right so this way you have it in place I think if there is a concern that there is a number incorrect in the manual yeah I think the motion itself here can M can be resolved by way of amending it to include the note that it has to comply with the amended policy with the corrected number okay so I would move to uh amend item M to say that the purchase manual will reflect uh the policy on uh the new policy on uh quotations with the correct amount specifically Tom if I may policy 6421 6421 yes I'll second that that's um item M correct item mtion it's m I thought it was m m is the adoption of the standard operating procedures and purchase manuals item M and Miss St you were second I think Mrs secur second you were second 6421 uh do we have any other questions on that discussion secretary Mrs Bradford has her hand up yes um our new board members have not had time to look over this they have not had time to look at policy 641 or 641 6421 and they have not had time to review any of this so it would be inappropriate to bring it up at this time because our new board board members have not had time to do this so the what's being brought up is the fact that the policy is in effect but the manual hasn't been updated to reflect the policy limits so we're just making an amendment to um approve the manual with the contingent I guess essentially with the contingency that the manual be updated to as per policy correct and our new board members have not had time to review that but that's neither here nor there because um the policy um has a limit and the manual needs to reflect that and the new board members need to review that but so that's not making any sense in this in this context um they have access to the policy manual online so they can see what the policy is and this is no different than all of the other items that are on the agenda last I checked we did not get the link to some new policy manual so in this context I'm not sure sure if it makes sense to me yeah and in any other meeting Gail if if uh you know I think it people are bothered by the way that that was done but in any other meeting if a policy was passed on second reading at the last me meeting you could also say new board members wouldn't have had a chance to review but the policy was adopted at the last board meeting and um and this has nothing to do with the policy itself rather than making sure the manual matches the policy my discussion the administration my discussion point is that we should allow our new board members time does that mean you're asking that we table this entire section because new board members have not had the time this is my this is my discussion Point okay well we are voting on the motion here right the amended okay okay take a vote on this does everyone know what we're voting it's a motion to amend M to add the contingency to update the manual in accordance with the policy uh Dr forer yes Mr kry yes uh Mr Dylan yes M Terrero yes Miss Charlie yes Mrs Connor yes Mrs Stanley Mrs Bradford no motion passes the items for discussion on items a through o I like to move the resolution a through o to vote please second oh I have I have we have motions right the motion no I'm I'm saying I would like to move the motion to actually take a vote discussion yes okay seeing that there's none um Mrs Stanley yes for um I'm sorry the the three extra dates did not pass correct but the 27th did okay and for M 6421 to add that policy addition passed okay yes that's so I am going to um say yes for all except for n I'm going to say no to policy [Music] 6421 because that look second that's not really can do that but wasn't exactly sure so I rest okay Mrs Bradford uh yes to all except no to n uh policy 6421 Mr Ki it's yes to all no to see um and um k k Dr forer um no to C and yes to the rest Mrs Jolly I'm gonna say yes to all Mrs Conan yes to all M Terrero yes to all Mr Dylan yes to all everything uh everything passes may I have a motion to adjourn I move to adjourn I'm sorry I'm sorry I'm sorry finalist hearing so we'll start the discussion for the items for new business sure so I if that's okay I think the first item was mine was discussion on the Oprah request so I think um you know AJ you and I had some uh conversations about opras but I think this is probably more directed towards Mr dler um what is the criteria for um an Oprah request um submitted to to you know as an Oprah uh to the administration to be sent over to the attorneys so there is no standard per se the board has obviously authorized its Administration with the ability to contact its attorney as it so believes is in the best interest of the district so it really relies upon your record custodian and whether they feel they need any assistance with legal counsel right so if they're concerned that if their response could lead to a lawsuit or they're unsure under the law how they may need to respond they typically will reach out to legal counsel but there's no set standard currently currently the board just gives that discretion to Administration okay so it's not a legal requirement it's at the discretion correct um so if an Oprah or when an Oprah request is filled does that mean the Oprah um material that response is now a matter of public record and is public to all Yes except in one scenario that I can think of so I'm going have one caveat to that so there is one exception when a parent reest requests records under o for their own child's records the reason that that is permitted even though that is technically a student record it falls under exception on another law I do not think though that even though the board released that under the student record exception for the parent that then that that record would be released unredacted to other parents it's possible a Personnel record possibly could be the same if at least the staff member I would have to think on that I haven't seen seen that situation in a number of years but for the most part uh oah Records that are released are released because they're public records you can Oprah someone's Oprah requests and you can Oprah someone's Oprah documents technically yes so with several caveats I think the answer to your question is yes so um so previously um so this is kind of coming back to the administration now so previously um we when Oprah requests were F fulfilled the board was copied on the Oprah requests now right now we if we want to see what was opra we have to OA that which then in turn goes back to the attorney which in turn generates fees and so my request of the administration is that if something uh if an OP request has been fulfilled that the board the full Board gets copied on that so we don't have to go because there is unless it's the exceptions that Mr dler cited because there's no reason to generate additional attorney fees by oing oer requests that have already been fulfilled and this um and I know Mr jusit said like he used to do that um but he said it was a courtesy because Mr Hopkins used to do that but I think we should continue that because that will also help us minimize fees I don't know why thing something that was already made public needs to go to the attorneys one more time then um can I um can I just say on this one so we have been looking at the bills and how much we're spending so I believe even on today's agenda we have a board attorney and I think we I think at last June we authorized a board attorney and an alternate board attorney and my understanding for alternate board attorney is if there are any cases that the board attorney cannot advise on or there are some outliers then the alternate board attorney gets act you know gets into action but what we are seeing is a pattern of every single Oprah is being sent over to these alternate board attorneys and no you're not right about that so for us to understand um thanks for clarifying we didn't know that but there are a lot of bills for Oprah requests now as Natasha pointed out and for for your answer that once a district or a public entity releases documents they are public documents except for Student Records so they should be easily accessible either on a district website we used to put them on District website I think couple years ago then we stopped that practice then the board members they were like you said there were committee meeting meeting minutes they were never on a website either you made those accusations as well and I'm correcting you again with that as well under we went back and look they were never on him under J those accusations at not one be I'm not making an ACC board meeting but at several board meetings and that's incorrect and I'm going to correct you on those so I will have to find you and send you yes please do because you've made those accusations we went back and looked myself and Mr Dixon and we never found so I'm going to correct you on those so these they're not accusations AJ so I'm I'm correcting you because you did make those before and I have made note of them and Mr Dixon and I did go back and look and we did not find okay if I if I may speak without you interrupting go ahead my guest I'm going to I'm going to correct you when you are not correct so the previous ba at one point was scanning the Oprah responses onto the district website and our district website has gone through multiple iterations we used to have an older version then we moved to the new version the current version is missing a lot of historical documents and I did bring this to Dr felt's attention we're missing a lot of meeting minutes we're missing attachments our district YouTube channel is missing a lot of activities so I will have to find you that particular meeting and I'll have to get you maybe I'll have to go back to I think a Wayback machine or something to get you those information but these some of the Oprah requests back I think during the pandemic time were put on the district website irrespective of that the point I'm trying to make here is if once documents have been released to public and they're not Student Records these are public documents and if board if we are as elected board members we would like to see the documents that are being released I think they should be given to us without an additional charge of routing them through the board attorney that's the point is trying to make and I think there's other other points that need to be made as well he has an opinion the attorney that we use has an opinion just as Mr lures has an opinion and I also have the New Jersey school boards Association has an opinion I also have the people that I took the classes which you also had me take have a different opinion as well so there's many different opinions that everybody has when it comes to some of these OAS and releasing some of that public information before you give it to someone else because of I know that Mr dler said those two things but everybody has varying degrees on what those are and six different people or I should say attorneys have varying degrees on those as well so with having all that exposure which I've had to listen to and ask about several different people there's varying degrees of what you should and shouldn't do so you get a lot of mixture of things things I know you're getting his opinion you may like his opinion but I get different opinions from everybody else and I air on a side of caution due to the fact of I'm trying to protect the board on certain issues and if I go willy-nilly I'm releasing everything all the time okay well you know what I'm exposing this District to a lot of different things so I take a conservative approach to a lot of different things if you think I should do that I'll do it I would just like to sorry I have my hand up can I ask a quick question in this context have you received any guidance from any attorney that says you should not be copying board members on all of the Oprah requests that are responded to like gu somebody said nope don't copy them anymore well I had the big discussion with the county office and said that we shouldn't be doing it it's not part of our job to do so and it probably would create more of a controversy than anything else sorry it's not a part of your job to copy board members on it it shouldn't be done it should should not should not be done also just because we have new administrators I would like to um comment that previous administrators um were copying board members um I'm not sure how it started or why it started um I think it was mostly just to show how much was coming through um but it was removed because the administration felt that after it went to board members they were getting Oprah requests for things that were in that Oprah so they felt that board members were going to people in the public and telling them what to Oprah from that Oprah request so the administration decided that that was not appropriate and it was bringing more work unnecessary work um so the administration knows that that is um one of part of the discussion in previous uh meetings um so it might be something you want to take in consideration with this request so maybe if it's if you don't want to copy what I don't want to do is if some something is of a public record to have to ask for it and then have it generate additional attorney's fees by going back to the attorney to only get that very same information that was already released that makes no sense so if you're not comfortable copying you know but if we ask for something based generate I have to generate all my opas that someone's asking me for from January all the way to December 10th then there a whole different story just just so I understand the the point or the question that I have in mind is what is the additional work other than adding email addresses when you respond back with the response to that you know Oprah request I I guess I'm not understanding the matter what time it generates of all the questions that are generated from it that's the other thing I have a job to do and it generates more it's it's bad enough to have more of these opas to do than necessary you're say the other gen the questions that that generate from it the questions so you're saying if you were to copy board members on the response back that you send to whoever is sending the Oprah request your point is if you copy board members you get questions back from the board members and that's a burden to answer those questions is that what I'm hearing exactly that's an interesting take on why you can copy board members on on responses that you're sending out via email it's a matter of just adding email addresses so I'm I don't understand the burden here and it's part of the job of the administrator and we have additional assistant so if we have oneof question on hey can you give us supporting information on this instead of generating time or I think it's part of the the job role because as a business administrator you're also the district opra custodian and you have enough support but thanks for explaining no but I mean at the end of the day if I see something when I'm checking bills right and there are these Oprah requests I'll put in my Oprah it'll go back to the attorneys I'll get the same information and if I there were questions I would still ask them irrespective of whether you copied me on it initially or whether I get it via this you know roundabout process so I I don't think we're saving anything here and we're just generating attorney's fees can can I ask a question because I'll be honest with you I've never opened an Oprah request in my life just to get a general idea what kind of numbers are we getting in terms of Oprah requests when we're talking about these bills I mean are we talking about and what's a normal Oprah number and are we getting them from the same people repetitively let's see last year about 125 and is that a normal number last District I was in I probably get five a year five a year there o Pro requests um I'm starting to put yours together what you asked me for was a list I got the list together and I'm starting to put it together so so the list should just be everything that was submitted to you via email there I'm not asking for the actual even responses I just wanted to know what were the opras that were asked so that's just a list so can I ask another question the opras that are coming in are some of these things reasonable requests are they things that could go on a website or is it I'm just trying to kind of understand some of this because I'm gonna say if there are conversations that are between individuals in the district administrators um uh administrators board members staff um and some of those are generated at a rate between 50 to 450 I don't know I'd have to ask legal advice on that I mean that's mindblowing that we have that many Oprah requests if normal is like under 10 so I actually I can't access it now but I had put a spreadsheet together based on uh the legal bills from Bush Law Firm which kind of detail not detail but like they cite what the Oprah request that been asked there weren't 125 Oprah requests as AJ has said he doesn't always send every Oprah request to the laer when a request has two to three or five different things in it I see that as a separate request so if you're sending me one Opa request that has five or six different things that it's asking for I don't see that as one request I you see that as a multiple request so you have to you have to look at it in different terms and what kind of time frame does it take you to actually fulfill an Oprah request every everything is all different I mean they have to if what you have to look at what it's asking for you have to run a filter of what it's asking for and once the filter is run then you have to see what an intense so is there a way as a board something can be that we can come up with something so that these numbers because it obviously is costing our district a ton of money because it's taking taking AJ's time and it's obviously going to the attorney it hasn't only happened with me it happened with everybody else before me and it'll happen with everybody so is there something and like I said I'm kind of new here is there something that we can do to try to alleviate some of that what is the problem why are we getting what is triggering this number of requests because that's mindblowing to me that we have such a large number of requests that's staggering so AJ when when you can and if you can send us the list of the actual asks not the resulting information but the actual listing of asks and some of them adep to answer your question are duplicates because in order for me to get that list I actually had to Oprah send an Oprah request so Lov sorry I just TR understand so just to give you an example the transportation Consultants uh presentation from the previous year I asked for it I asked at a board meeting I was told I'm going to get it then I followed up in an email and then I was told no it's not going to it's it's getting changed I said no I'm not asking for the new one I'm asking for the transportation Consultants report that was submitted in 2023 it was multiple emails I didn't get it so I had to put an Opa request and it was denied so stuff like that that's one yeah that's one saying that's one but there are and that's and I personally feel right that's that's a problem right like board members really shouldn't be putting in operary requests where we have the most uh access to the the the district and the board and transparency right so this idea that we need every document is baffling to me um because I I don't even know why we need to know how many like how many fine but do why do I need to know what is being opra right if I can have a conversation with AJ and say well is there what what can we do to try to alleviate this right and one of the things that people said is put the minutes up well now we put minutes up we put lots of information in the minutes and we're still getting opah requests right for the details of the minutes and what behind the minutes and if there was any emails about the minutes PRI you know about the meeting prior to the meeting right like that's what I'm saying is is people are saying like oh if we do this right it will alleviate it but some people just want to see every document right I I know that there have been times where people just say I want to see all of Pam's emails from this time to this time right so the we are trying our best to alleviate some of this um one of the best things we can do is communicate not just the administration but the board members right board members it's your job to give accurate information and to give information about the district that will help alleviate some of this right some of this idea that we need to find out all this and we need to have all these documents the reality is is yes right we have Oprah for a reason right but there's also abuse of Oprah and njsba has said that what is going on in our district is pretty much abuse of Oprah um because right it it's it's repetitive it's digging deep right the point of Oprah is that since we're a public entity right is that if there's a document right that we don't get on the website we can Oprah it and see it right but usually that's one person asking for one document not a big group asking for every document the district has right so usually there's a reason why you Oprah something and it's usually one parent with one issue who is trying to find a document not right I want to see every email that Pamela Stanley wrote so we're we're dealing with a big issue um and it's a lot on the administration right once this Oprah comes in not not only do you have to find all these things which means they have to work with the tech team usually to find these things but then you have to go through right each and every one and if they miss one email right we could be sued right so this is not right like something that they can take lightly um and they have to go through every email and get rid of every name and every phone number and every email address right and so it's it's timec consuming may I make a request just on on this topic and Dr phry when you have a minute is it possible for you to maybe take a look at how we run the process in the district if there's anything different better that can be done that can alleviate some of the uh costs associated with with our Oprah request right now um that's perhaps one way to deal with it um just fresh eyes new experience kind of something different that that could help us thank you U Mr secretary I have a comment also um the issue is communication and transparency and our board has access to the administration being able to use that access to the administration is what we need to do and to communicate with the administration we have a new Administration now a lot of new people at the top that can be rectified and opers can be reduced among board members but we have the most access to our Administration for this so Gail um I wasn't going to bring this one up but let me ask you this so um when there was certain information that was provided to tap into via email regarding unpaid bills I made the correction saying you know this doesn't look right and I laid out every single item that didn't look right I asked for the email that was shared with tap into a public publication that was used to publish a public article no one on that email chain including yourself would forward me the email because I wanted to understand I wanted to see what information was provided that they were were putting into that article I had to open that email because you wouldn't send it to me and others on the email would not send it to me so yes I have the access it's really comes down to a question of response just want to make sure the meeting's live the meeting has been I think the zoom looks like here okay just making sure sorry so to rrate Natasha's point yes we have access to the administration and it trust is a two-way street if a board member wants to see a document or asks for information and if we are just stonewalled and there is no response after multiple emails I think we are forced to put an Oprah it's not about we have access as board members we can pick up the phone or we can ask them yes we have we have tried we have asked in person we've asked via email and when we don't get it I think it's a it's a process of working together changing our approach to are we going to be open and transparent about sharing these documents with the board members that's we have newer organization thing and a new year to begin and two new board members I'm gonna hate myself for asking a question but I'm gonna ask it anyway I'm curious about the purpose and the intention of new business here at this sport so I was tracking along really well uh Miss Jolly it was an excellent point around why are we paying for attorneys to give board members oer documents which already shared with the public I was with you all along and yeah let's not pay attorneys to do that and then about 30 minutes went on and there was a lot of talk that really didn't involve that so when we do new business is it uh a brainstorm session is that how we're operating here or is it something is there a specific ask is it a motion I'm I'm confused about what just happened in the last few minutes and I looking at the next one discussion on another policy and I just could see this going in any direction so honestly I'm just trying to fit in here at the moment so when we talk new business are we directing a specific question big where you started right you know um or is it intended to just share ideas and get it out there so um there are instances where new business will lead to emotion for Action okay um and there are some uh discussion topics um that can lead to action in subsequent meetings so when you know so that it's not um I guess brand new so it's kind of like a lead into something that will happen or may happen so so the intention of your request and putting it on here was probably to confirm that we are paying attorneys well I I know we are right right so I just wanted to understand why you know um was it like a legal requirement that we send everything and Mr just answered no it's at the discretion right I wanted to understand if once publicly released like why do I need to open that information that has already been publicly released right but I mean a lot of that has already been done in email right and I and Mr jtz did respond to me and I'm following up on his response with the board attorney because I don't cannot email the board attorney okay so are we P I don't I'm just listening I I don't Sor doesn't seem like there's any action or request or question yeah so I think the the outcome of this discussion was for Dr feltre to take a look at um our current process right to see if we can streamline anything um with respect to the attorney costs specific to specific TOS that are coming that are generated through the board no no my my request right now is if Dr phry can take a look at the way the district is handling the Oprah process doesn't matter where the request is coming from right and look for ways that we can do it better without you know the the loop that we have on the attorney side uh where they will review something that they have already reviewed things of that nature so I'm just asking her to review it and see if we can do better so one of the consequences or one of the actions coming out of the new business conversation could be an action like this or it could be something that goes back to a committee for further discussion so it's sort of multiple multiple ways that that we use the new business item do you know have yeah I I think if we could just get to the point let's just get to the point right I it could have just started off with hey you're you're new here um here's a concern can we evaluate can you in know your board goals can you evaluate the money we're spending on lawyer costs for Oprah and that would have been the end of it right so just to say the new business items on today's uh um agenda were not supposed to be on the new business agenda for today bill um in all fairness these were new business items from the December meeting we were carried over carried over we we had to adjourn so we would we did not intend to have these at the reor meeting I think what he's saying is still true though right like we we got to ask question and then move forward but we have to remember we're a board right so just because one board member wants something doesn't mean the entire board does um and that's that's kind of right the the point of a board is that you got to work together right and I heard that some people are having a hard time even working with the administration and that that right is the point of a board member a board member's point is to support and help the district and the administrators and work with other board members in order to make that happen can we move on to further discussion so we can move through new business sure um so the next one's mine too and I will um kind of make try to make this quick um this is a precursor I know we abolish policy 131 at the last meeting um my intention at the next regular meeting right is to um bring it back however I do want to take a look at the um at the language and of course everything will be shared with the board the old version and potentially the you know some tightening of the verbiage because when I reread it the actual procedure embedded in policy 131 in terms of the steps the policy goes through to get to a board vote are not exactly clear so um and I realize we do need policy 131 I'm in favor of first and second readings however this policy um does need to be um to be reviewed so this was just my to let the board know of my intention and and that you'll be receiving um some correspondence from me and I look forward to your feedback so shouldn't that go to policy committee right however I don't know when we will have a board president I don't know when we'll have um a policy committee and currently um even with policy committee right the without policy 131 you don't have a process to take it to policy committee so that's what I'm saying is we don't even really need it until we have a policy committee because you're not going to have a policy come to the board until we have a policy committee um so that's that's my comment on that um but yes okay so then can we move forward with policy go ahead Tom yeah I just want to comment on this um whenever the board wants uh a committee to review something uh the right thing is actually not to automatically refer it to you know automatically have a committee take a look at it the right thing is for the board to say how do we want to deal with this do we want the policy committee to look at it do we want curriculum to look at it whatever and actually have a motion this is provided in Robert's rules to refer the matter to a specific committee with instructions so that's the way it should be done and and if you want policy 131 or any policy for that matter to be be reviewed by the the policy committee that should really take a motion to refer with instructions it's not I don't think it should be automatic also my comment on um you know just because we don't have a president or a committee doesn't prevent the elected board members to discuss policies there are multiple boards in our state and in this country which operate as a board as a whole so if the process is going to take as long as it took last year and if we have to discuss policies or bylaws we can definitely discuss them and I think this is the venue and um to answer to Bill's point about why are we discussing this at new business we are we are actually authorizing to pay public taxpayer dollars for a lot of these Oprah requests and legal bills and having a discussion via email is okay but then if there is no clear commun communication from the district on why we are spending these hundreds of thousands of dollars on you know repetitive bill payments we're on policy 131 yes so I think it is again um the chair of the meeting if you can please advise on how to conduct the meeting I think I had the floor and instead of interrupting maybe give the person the chance to finish so that is the reason why we discuss them here so point just because we don't have a policy committee I don't think it's going to prevent this board about bringing up policies to be voted on at the next meeting or any regular meeting thank you so it sounds like is that we have some board members who think that we should have one board member writing a policy sharing it with the full board for a vote at a meeting where that's not how most boards do that stuff right they have a policy committee that has multiple board members and then you also have the superintendent right in that meeting right because you're supposed to be working with the district even in policy right to to um move things forward and we saw at our last meeting that we had the Acting Superintendent actually asked to remove his name from the agenda item um and that means that we were not working with the administration so I believe that that is why we can discuss policies I don't think it's the appropriate way to handle it so I will say that we should move this to a committee where you have multiple people looking at this and then they bring it to the board for a full vote because that's how committees work and we're a board of committies um so again I just think this is not necessary tonight um for policy 131 when we don't have a board president or committees at this time to even bring policies well this is just a discussion I'm not making any motions or anything so um I look forward to getting your policy 131 thank you I'll send out my own policy 131 that I mean like that's that's right that's not productive and the whole point right of having a governance is that we need to be a more productive board right we can see tonight's meeting was not very productive we heard that I know which is so sad that the fifth time I have to say this is not right we're it's it's not productive we're just sitting here well not accomplishing something and I can tell you I right I just I just went around as a candidate and I can tell you people are so frustrated they are so frustrated because their kids are sitting in a building with no heat and you guys are talking about point of order can we finish the new business I mean oh points of order no one seconded it the chair didn't recognize you great so listen right you cannot hold me accountable in one way and you in another right you're saying I talk over people but then you're talking over me so when I'm trying to say is we need to move forward and get something done tonight so can we move to policy 164 right and I think I'll make everyone happy with that one I think it was actually a misunderstanding between Dr felcher and myself I was citing policy 164 is a 48 hour rule when I wanted to add 131 and I asked how Mr Terrero would get it Mr Dylan was not named yet so I didn't know how he would receive the 48 hour notice so there's nothing to discuss here all the rest of from Missi yeah so I wanted to I think I have bought this up previously I just wanted to discuss we have a board policy on when the board agenda packet will be delivered to the board and uh how much time will we have to review it and um we the board have policy 164 where we we are bound by this 48 hour requirement if we want to discuss anything at the board meeting we need to let the board and the administration and everybody know what we want to discuss about but what we' have been seeing is uh the board agendas the draft board agendas have off late initially they used to come for a Thursday meeting the Thursday before so if it was next Thursday we would get them this Thursday then slowly they started coming on a Saturday then they were coming on a Sunday afternoon we had have um I don't know about the rest of the board members but we have day jobs and there is a draft agenda coming to us on a weekend and then we review the draft agenda we ask questions we ask for supporting information or attachments sometimes the draft agenda doesn't have attachments and when we finalize on okay this is everything that we have as of Wednesday then Thursday the day of the meeting two hours or 3 hours before the board meeting there is a whole bunch of revisions that are made the numbering changes and sometimes changes are made in the last one hour to the board meeting where we have to go into exec so we wouldn't have even had a chance to look at them so I have discussed this with Dr feltri one-on-one I hope everybody here will agree that giving us if the board members are held to a certain standard of 48 hour advanc notice unless until it is an emergency situation it's a security or a health or professional related situation where we have to act on my request is make the changes before 48 hours so we to the agenda packet and share it with us along with attachment so that we do not have to generate emails asking hey can you give us more additional information on this thank you I think a lot of that information was just quite frankly inaccurate um and knowingly so um but I would also like to comment that I want working on how to fix the heat I don't want him working on an a list of opras I don't want him working on on on getting things done 48 Hours 72 hours most of us had the agenda last Friday if not earlier so I I just let's focus on what's important to the students and our staff our staff is like I'm freezing and our staff is here all day in this right and it's it's freezing I want him focus on the things that matter to our students that's that's it so I would like to make a motion to adjourn the meeting after G no I I just need I'd like to make a motion for Less light and more heat so just to clarify I can the record is with the business administrator and with the administration to see I'm not talking about this year's agenda packet I'm talking about the last 10 board agenda packets the delivery date always on the emails for the draft agendas and how many revisions have taken place if every single board meeting we sit at we get a blue colored packet and it is for somebody to throw out an allegation that this is all inaccurate information I would like the administration to answer and tell me have changes been made to every single board agenda two to three hours before the meeting and it's it's Pro it's factual information it doesn't you know you can just throw an allegation but it's factual stuff if you want a detailed report I can I can bring it at the next meeting yeah the Administration has the right to change an agenda due to what may happen between the time the draft agenda comes out and the board meeting takes place I do not want to withdraw that from the administration Also let's again be accurate what the blue pamphlet means right the blue pamphlet tonight was changed because we didn't have uh bills name yet right we we the the the one of the last meetings the blue packet was there because we had to change the date on one of the the items right like some of this is just normal stuff that has to be done and and saying otherwise publicly is giving misinformation right and I I I I have no problem with you saying can I please get the packet a little earlier can we try to be a little bit more concerned with last minute changes that's a normal request demanding and saying you're you're doing all this wrong and you always give it so late and whatever all the blue packets the blue packets happen because things happen right we had to wait for Bill's name that's it I just want to ask a question here because I wasn't part of this in the past the changes that are being made to these agendas are they minor changes that if you're sending updates can you maybe put in the email you know these specific items were modified for this reason or can they be tracked or is there some way to draw the eye to that location on the agenda so people don't feel like they have to do the guess work of figuring out what's already because that's what I'm guessing you're you're saying I mean no that's not I I can put together a report of what I'm talking about it's we do when we do get a revised agenda we do get um bolded items saying these were the agendas added these agenda items were added or these were removed Dr for yeah now I'm now appreciating uh very much how the township committee uh modifies their agenda uh they don't actually uh come out with what I call an integrated agenda they will have a separate sheet for that beating agenda changes and it will say the following items are pulled or the following items are added it makes very easy to see what are the changes when you when you sort of stick it into a long list you know through M and you stick in a new item and you shift all of the items below it that creates problems for me so I I kind of prefer the the township method of just put out a um an addendum and and I and if I'm not mistaken I believe I know that's that's happened a lot on the Personnel side I know that that Miss asalone does send out an email explaining what changes have been made if I'm not mistaken right right so it does it is clear that if are changes there's a there's an email that explains what changes have been made all right uh okay um now okay I thought we were going to talk about policy 164 are we not going to do that okay it's on there okay um sorry there was something else I was going to bring up but well I'll I'll skip because I can't remember exactly what it was maybe I'll come back to it just kind of I just want to go back to what are we trying to achieve in this conversation is to make sure that as a board we have enough time to review especially those agendas that have multiple items or that need more time to go through just just the the supporting material so Dr Feld I'm looking for you know your point of view on would you say that we could establish a protocol that the board would get 80% of the agenda finalized by Friday 4 pm something that gives us enough time over the weekend to go through the material that we need and be prepared for the meeting I understand things change that's kind of you know how it is but if if you can you know give us your recommendation on or give us your point of view that we will have as an Administration come out with the agenda X days before the meeting so that we know what to expect instead of kind of like guessing here okay so respectfully this is my first meeting and I do need uh a couple of times to be able to see what the process is what types of changes are made I can tell you in my last District we had Monday night meetings the agenda went out on Friday so um I thought I was doing good releasing a draft on Thursday and then releasing the final on Friday and you had enough time if we can stick to releasing a draft on Thursday getting a or and and a final on Friday you almost have a whole week which I think will be enough time and speaking with Mrs as alone the changes that are made are often Personnel um it's six weeks in between some of your board meetings to not have a vacancy filled which is challenging in a whole bunch of different ways and really not good for students um but yes I can commit to evaluating the processes but I'm asking for a little bit of Grace or a lot of Grace and a little bit of patience or a lot of patience so that I have an opportunity to actually have a chance to see how the process is done okay thank you and see that was another reason why we wanted more meetings because right now our meetings are almost 6 weeks apart and we get really we don't not have much time um also I think along the delivery I think I basically said delivery timeline for agenda packets off late we've started seeing um attachments not being sent which was the historical precedent we used to get PDF attachments for all agendas and attachments now we we get Google Document links and with missing documents on our district website my only concern is document retention and can we just stick to our historical president of giving us PDF attachments that way it's easy to search for for us in the email um I think the next item is on uh separate conference session board meetings we already discuss that for student teacher and staff recognition events in 2025 and 2026 uh I wanted to talk about process for procuring software hardware and systems for facilities for example the Raptor visitor system um the way um this particular software and Hardware requisition came about was it was put on an agenda for a facilities and finance committee and uh the contract was not attached I believe so we approved it we had some questions it was I think we paid for it from last June onwards if I'm not yes and we haven't used it this Raptor system for six months because there were a lot of open questions so it was a recommendation it did not come it was a techn technical software and Hardware upgrade to our district but it wasn't on the technology committee it went to finance and facilities and we saw it on the agenda after the finance and Facilities committee discussed it in their committee and when we asked the questions we said we got some qu answers and they said we will get back to you before it's fully implemented so we paid for this vendor no none of the board members were able to look at the contract terms and conditions for this software it's a private company and when you go and when the bills came in and when we finally looked at the fine print the terms and conditions are on a link on a URL hosted by the company and when you click on that link it says that it's an automatic renewal for this visitor system with a 5% increase so my biggest concern is any software that we buy or an any contract that we engage into as a public publicly funded School District we should it should not be a URL it should be an actual set of terms and conditions which was missing think so I just hope in future if we are going to get into any contracts like this the board is involved and before we continue I want to get legal advice on this particular contract with this vendor because it says it's an automatic renewal what if we want to it doesn't stipulate how many days advanced notice we have to give and um stuff like that so so before you answer um Mr just just a couple things because I did read the contract having the link to policies and terms right those policies and terms can change at any time so when we see that document that doesn't that should does not work right and then the the automatic renewal contract the 5% is a minimum so you know given that we're capped at 2% it just was a little um you know interesting that uh we signed a contract for 5% um increase um annually and I think we are also obligating future boards if it's an automatic renewal with ambiguous unknown terms and conditions so I'll I'll be frank I've not reviewed the contract I've have not reviewed terms and conditions traditionally speaking you cannot have an Unlimited automatic renewal um there's just limitations on a typical provision now I don't know if it's automatic renewal pending approval I don't know if it's automatic removal but there's a termination provision that's a 30-day Clause out I just haven't reviewed it I assume it's not an indefinite contract I assume there has to be some ability for the board to opt out of it I just again I it's hard for me to answer in a vacuum without actually reviewing it I will say just being frank um for some of these larger tech companies it's us it can sometimes be a take it or leave it so negotiations with them is not always easy I've had the the discussion with I think is the concern uh m c and Miss Jolly which is well it's a link they can change that link at any time and I shared that concern and sometimes they say okay we'll set it in stone and most of the time they say it's a take it or leave it just because we're not changing it for individual school districts um but I guess to get back to the original question it's hard for me to answer in a vacuum without actually have G going through no I just I wanted to discuss this with you I I realized this when I went to review the bills um in December and um I will forward what we saw to the superintendent and have her forward it to you so if you can review it because I believe as a board we cannot obligate future boards to an automatic renewal and the minimum 5% so what is the maximum so will they uh if if this board approved it last year for one year and then coming next year they say we're going to increase your fees by 15% Min they should limit the minimum to maximum range so that we know what we are signing up for and for how long so once you review it if you can get back to us at the next meeting that would be great not a problem again but yeah my my thing is is like we're saying that we don't want to spend money on attorney fees but then we're like let's sign send this whole contract to the attorney for something that we know we need right and we're a full board so again we can't have two board members telling us we must use use the attorney fee so I understand the questions but I I think a lot of this just can be emails and I think a lot of this has already been in emails but um I'd like to make a motion to adjourn for tonight can I at least because I was GNA finish the point that I think would address yours so again it's within obvious your Administration discretion to send it to me um I would also make a recommendation if some of these questions could be probably answered by the rep right so most of these Services have a representation representative for each individual rep they may be able to tell you you know here's how to get out of it here's where the auto renewal and a lot of times they send you the price before agreeing to move forward so that just might be a way to streamline it I'd like to make a motion to adjourn do I have a second second all those in favor you had all business in the list Beyond new business we never talked about what that means just kind I couldn't hear you say that again I'm looking at the agenda there's old business that follows new business are there any items on Old business that we that as a board we need to discuss before we adjourn I mean I don't know the reason why you have it here if there was a specific reason just was on there from last year I don't know I don't have anything on there just was open and that's it so what that's that's the regular that's a prescribed list of items meetings that that's whe there's to do there's no there's no particular meaning to it so I I have a motion on the floor it's just part of the template I have a motion on the floor so we had discuss as part of before you vote the discussion is what happens to the remaining items do they get carried over to the next meeting as long as it's they're getting carried over to the next meeting what remaining item I don't even see a remaining item but yeah on the Raptor visor system I thought we already talked about the Raptor visitor system and most of these things have already been talked about in public session and they could be in an email like I I don't but again there's a motion on the floor so so I'm I'm okay to adjourn as long as they get moved over to the next meeting if the administration is fine with moving these items that we looks like they would come up under old business yes I just need a confirmation yeah what does everybody want to do do they want to conclude this and be done with it so they're not on for the next meeting or would they like to put them on for the next meeting yeah are we talking about the is it legally permissible those two items is that the only two we're talking about because I think that has been answered as yes it's legally per so the procurement process I think I wanted to understand is before so they get discussed in a committee but the contract terms were not shared with the finance and facility committee and then the board never saw the terms and conditions before we it was put to vote for us may may I ask a question we had this discussion in September and we also had it in was it October and November the same thing came up and I remember you asking me both both those board meetings if I'm not mistaken and the tech committee had all it is I am the answer I'm I'm just can you answer my question did we not speak at those two meetings September and O October when you brought this up and I know I explained it and I know Mr Mr Mr Marks had also explained it so that's all I'm asking was it do it not explained that's my question is in future are we going to still continue the old process where you will not share the contract with the entire board are we going to continue the same process or are we going to change based on this lesson points of order Personnel what is Personnel I'm asking about procurement services for softwares and Hardwares in future are we is the board going to see the terms and conditions for a contract will they be shared ahead of time proactively or are we going to follow the same process as last year this question was never asked well I don't know if what you discussed in your committee and that was brought up in that committee and if I'm not mistaken there was an answer given that committee no I didn't ask about uh how are we going to approve contracts for softwares and Hardwares we discussed about the legality part of it and they said there has to be some policy change I'm saying for this year 2025 if there is any recommendation to buy any softwares and Hardwares and the the terms and conditions before the item gets put on the agenda for the board vote and you as a board administrator signs the contract after the board vote will we get to see the terms and conditions ahead of time it's a yes or a no well I'm going to defer that to the superintendent uh I have a motion on the table uh board pres uh board secretary can we vote upon the motion because I'm not sure the whole board actually wants to have this discussion right so I have and I have a motion on the table that's open and that's why I was trying to determine if we wanted to finish this or bring this up the next meeting that's why I was asking trying to get a poll with the board let's take let's take a poll because um let's take a vote because it looks like we can't say an i for this one because we're we're just kiding so anything so what is our 164 we just talked about it we give 48 hour notice we don't discuss them they get moved out of courtesy to the next board meeting and then they get keep getting moved over and then we are asked to make a decision on hey we can't discuss this at this meeting technically any new business that's left over Dr feltri should be old business at the next meeting so are we limiting public discussion on how we are going to spend public taxpayers so this is not public discussion that where we're in the middle of a board meeting but there is a motion on the table so if you want to say technically right technically we're supposed to be voting on the motion on the table and you're going on discussion about it um about some some agenda item which I I get that you want to talk about this but I'm not sure the full board does so again there's a motion on the table I would like a a vote so my question to Dr phry is the discussion to adjourn the meeting I'm fine with adjourning the meeting as long as these unanswered questions are either answered or put on next meeting's agenda I'd love to have a conversation with this I I do have to admit I'm wrestling with how some of this isn't a conversation that we would have had versus uh new business conversation so um I'm struggling with that a little bit I'll be honest so I think there is a motion on the table to be voted on if the board does not finish new business I think it would get moved to Old business but for if in the meantime the board member who has the concerns has a discussion with the administration I think that board member has the ability to either notify the full board and the administration that they have been you know it's been discussed they're satisfied the answer and asked that it be removed from the agenda but I mean I'm just gonna right so we have answered these questions right so that's the point right is is every time I have a question I'm just going to put out an email saying I want it on on new business and demand that the administration talk about it in public like that that's where we're running into like really weird situation here because that's really not what new business is supposed to be used for right to Bill's point is right like so because right because ofma we we H if we have any full discussion as a board right it has to be done in public but this doesn't need to be a full discussion of a board if a board member has a question they should be working with the administration that's that's a board member's job to work with the administration it's not the board's job to spend an hour talking about everyone's questions right that that's that's what I'm getting at but yes I have a motion on the table to adjourn can we please vote on that and I would ask that the board member sit down with Dr phry give Dr f a chance to to to get to know the district so she can we can even see what she wants to do maybe maybe she has some really great ideas of how to get the agenda out to us and we haven't even let her do that right so let's let's let her do her thing right let's support her right she she's she's great she's wonderful she already told me about these emails that she wants to send out um the buzz board Buzz right so let's give her a chance to to to do what she wants to do and then we can give constructive criticism right that's that's that's the point of the board instead of instead of just saying we want all this this this this day one right so again can we please adjourn the meeting I'm very cold please let's take a vote please all those in favor I I all those opposed I just want to say I'm okay with ad jining the meeting as long as the an the questions are answered either in an email that would be perfectly fine with me future contracts will be reviewed with the board supporting information the ambiguous terms and conditions will be reviewed by the board attorney and then we'll get some resolution on that that's about it otherwise I think as Mr dler said they will get added to Old business at the next meeting thank you but are they because did you get through it all or no no no so the pro is which ones are are still to go it's from the process for procuring software and down if I'm not mistaken are we in agreement they down yes the last two yeah but we the last two we did talk about and we said that you have try to be clear you have gotten that answer these four bullet items are being deferred then to no I'm sorry we could not discuss Mr chairman are the the meeting aour though are the four Bill items being deferred to Old business next I think that's what AJ I think we're asking your question the four items well that's what I just said okay okay old business okay thank you we just invested time in some of what they've been answered before what's your question I'm I'm here listening we we we reviewed software I don't mean first I don't need to cut you off if we're going to have the discussion with we can't do it as a closed meeting because that would be not violation so I'd ask on a motion to reopen discussion just because what was the result of the vote on adjournment there were no n oh me that's why I just don't want to void the meaning is AD Jour so I don't want too H open isue AJ you have mine right okay you guys got done fast yeah how did go yeah