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got a thumbs up. Awesome. Okay, great. Good evening everyone. We are here today, June 9, 2026 for our regular commission meeting. The time is 6:03. Uh, madame clerk, would you please call the role for us? >> Mayor Gro >> here. Vice Mayor Amsler

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>> here. >> Commissioner Gonzalez. Commissioner Huntington >> here. >> Commissioner Sam >> here. >> Mr. Mayor, you have a quorum. >> Thank you, Madam Clerk. Can we do the pledge of allegiance, please? Okay. Um, all right. Thank you everyone. So, let's uh move on down to our next

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item, additions, deletions, and withdrawals. Do we have any from the commission this evening? >> Mr. Mayor. >> Yes. >> Well, if I could, we um we have two items that are are um that we would like to combine.

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Yes. I just >> Yeah. Can you hear me? >> No. >> Sounds like it's off. Borrow all the clerks. Maybe. >> Can you hear me now? >> Yes. >> All right. That's better. >> All right. So, we have we have two items

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that we'd like to um combine. Um Mr. Mayor. >> Great. >> Um both are dealing with the same subject. We have or ordinance uh number it's ordinance number 10B uh which is the procurement or ordinance

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purchasing procurement and then we have a companion resolution that goes along with that and that is uh 11 I mean that is number F.

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So we if 10F >> 10B and 10F you're saying >> no 10 10B and 11F >> 11F >> 11F so if we can combine those two >> and uh >> Okay >> and be I guess be heard at the same time

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also. >> Okay. Okay. >> And then Mr. Mayor um our presentations number 5A an emergency is not going to be here tonight. >> Okay. Okay. So 5A will move um to hopefully next month when they are

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able to join us. >> Yes. >> And I understand in in place of 5A uh we have something from our police department this evening. Is that all right? 5A. Okay. We'll make that swap. Okay. Um I got those. Any others?

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>> Yeah, Mr. Mayor. I'd like to defer 13A if possible. I I see it as a very valuable conversation, but I see as it more of a conversation for next month after we have more of a a final resolution as what's going to happen with Deral tomorrow night. I see that as a complete conversation next month more

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than a conversation tonight. >> You talk about my item. >> Yes. I think it'd be better to talk about it next month once we know what DAL says tomorrow night. >> Um, so mine is a discussion item. I don't understand why you're pulling my item

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for waiting for a resolution. >> Commissioner, if they come back and say they wouldn't like to donate for a dollar or sell it to us for a dollar, they'd rather sell it to us for $10,000, then we don't have a conversation, do we? >> It's not a Okay. So, that's fine. I understand. That's okay. I'm What I'm going to do is actually pull it into

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commissioner's report. That was going to be my move into the agenda tonight. >> Okay. Right. >> Got it. Uh, any others? Um, and yes, so I am going to before we proceed to the agenda being approved, I

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was going to pull the minutes from May because they were not reflecting the changes I requested, but I'm not going to go back into back and forth on this. We have an extensive agenda. Very important items that we have to talk about tonight. So, I'm just going to have an an and okay that, but I wanted

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to put that on the record. >> That's uh G. >> Okay. Right. >> That's right. >> Yep. That's correct. Okay. It'll go forward with your comments, Commissioner. Okay. Uh, any others?

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Going once, going twice. Okay. All right. Great. So, I think I have everything down here. Uh, do I have a motion and second to approve the agenda as it's been amended? >> I make a motion to approve the consent agenda as it is. >> All in favor? >> I. >> I. Okay, great. Um, okay. Okay. So,

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let's get down to our presentations, our modified presentations. I understand we have something from our police department this evening for 5A. So, you guys have the floor. Yep. >> There it is. All right. >> Fantastic. >> Commissioners, Mr. Mayor,

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Mr. Manager, I thank you uh for the opportunity to have me here speaking with you tonight, Village Residents. So, I'm standing before you here tonight uh because I believe there comes a time during someone's tenure in an organization where recognition is due um

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and recognition is merited. So earlier today, we presented our police chief with a plaque of appreciation, but it goes a lot deeper than that than just presenting a plaque to someone. Uh for those of you who don't know me, my

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name is Officer Martinez. I'm going on close to 15 years with the uh police department. Uh during my time here, I've seen a lot of things. I've lived a lot of things. I've been through good times, and I've been through very trying times.

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I've been through eight different administrations here. That means that I've been through eight different police chiefs, eight different styles of leadership. And throughout my time here, to my knowledge, I don't believe there's ever been an officer to stand before you here

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tonight and speak to you what I'm about to speak. So, I want to start by saying this. Our chief Carlos Savila, he doesn't need any recognition. his history and his accolades within law enforcement, they speak for themselves.

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However, what we believe does uh deserve recognition is what his leadership has done for this department, for the village of Biscane Park. You know, a long time ago, I had a mentor that told me this. He told me to be a good leader, you must first be an excellent servant.

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And those words stuck with me. And that's what we have here. It's not just another administrator and not just someone giving out orders, but we have a police chief that stands alongside of his men. He stands before his community and he's able to serve in

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a very important word. He's ve he's able to serve in excellence. So our department, we would like to express our sincere appreciation for his leadership uh for the leadership that the chief has provided to this agency. You know, since taking the helm, he has

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brought a clear vision, strong accountability, and a commitment to professionalism that has had a positive impact throughout the department. He's created an environment where officers and staff feel supported,

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valued, and empowered to do our jobs. He's encouraged open communication. He welcomes input and takes the time to listen to concerns and ideas from all levels. throughout the organization. And this is something very important

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what I'm about to tell you. He has strengthened morale. And I believe that's the most important thing. He's built unity and he's kept us focused on our mission of serving and protecting this community.

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You know, and I could be here all night going through all of these things. There's so much more I I could speak on that our chief has done, but the bottom line is this is that the positive changes we've experienced as a department are a direct reflection of his commitment to both our officers and

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to the community that we serve. In my tenure here, it's getting close to 15 years. Uh Detective Santiago has been here a little bit before me. So, he's he's made over 15 years, I'm sure, at this point. And I could speak and I'm

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sure I'm speaking for him as well that there has never been such stability in this department as what we have right now. By far, beyond a shadow of a doubt, Chief Ablia is the most professional

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and qualified chief that this village has ever seen. And we are beyond grateful and beyond lucky to have this man serving as police chief as a police chief here. So at this moment um I'll call up Detective Morero. We have a

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plaque that we want to present to the chief. Chief, if you could come up here on behalf on behalf of this department, I want to express our gratitude for your leadership, chief, uh, and your guidance and and we're proud of the progress that

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we have made under your direction and thankful for the example that you continue to set for us every single day. So, we thank you. Not only do we thank the chief, but we thank the commission. We thank our village manager. We thank the residents.

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You know it. You all are such a vital part in this because this police chief may not be here today if it wasn't for decisions and talks that happened amongst the residents and amongst the commission. So

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we want to thank you. We give you guys gratitude as well for that. So we look forward to the future, what the future holds for this agency. We continue to do one thing very well is to serve the residents of Biscane Park in excellence.

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Thank you for your time. If anybody wants pictures nowbody else, >> thank you. Thank you. something. >> I don't even know what to say. You have to >> I'm humbled. Um,

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in my 46 years, I've I've received just about every award that a police officer can receive. Um, except for the Purple Heart, and I don't want that one. Uh, I'm sorry. I really don't know what to

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say. I'm so humbled and and I'm going to get these guys because they got away with this without me knowing. But thank you. Thank you. Thank you, gentlemen. Thank you, >> officers. Thank you so much for uh for bringing this to our attention and doing

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it here during our commission meeting. Chief, we're very uh very happy to see that uh things are going so well and that you're so well respected here. Uh I you know the I think the commission um would would echo the sentiments of the police department that that we've seen a lot of positive change and a lot of that has to do with you. So thank you very

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much. Thank you all. Um there's going to, if I'm correct, the uh the um police department is going to be receiving award in in uh >> July 30th and 31st. I'm going to attend it. Um, but I also wanted to bring it if

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we can bring it at the next commission meeting in August to present the same award that they're gonna >> after it's the end of July. >> Yeah, they're going to receive it. Yeah. July 30th, 31st. >> Sure. >> Up in Orlando. And I figured to put it on the agenda.

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>> Absolutely. Recognize them. Definitely. >> Thank you. >> Thanks, Commissioner. Uh, so very quickly um quick little uh change of of procedure here. I know we want to get down to 5B. uh we have our presentation but um we do have someone that just walked in and joined us. So uh I'm just

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going to very quickly do this. So uh apologies. Do I have to walk this on? Do I have to get approval from the commission for this? It's an additional presentation. So let me just uh let everyone know. So the village of Biscane Park yesterday uh took part in the youth

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governance day uh program which appointed local high school students to be uh mayor for the day. So, we had a local high school student, um, Honda. Yes. Sorry, I just want to make sure I pronounced that correctly. So, um, Honda

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joined us yesterday. She spent some time here in the village of Bisgame Park. Uh, she got to see all of our departments. She spent a lot of time with Dorene. Dorene was great in taking her around. Um, walked her through what code does, walked her through what our our departments do, how dedicated they are, how hard they all work. Um we sat

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together, we talked about uh you know what the commission's roles are, what elected official officials roles are. Uh she was very attentive. She was very eager to learn. She had a lot of really great questions. Um I I know we talked about if you wanted to speak before everyone, the invitation

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is open if you so choose, but I'm not going to force you to do it if you don't want. Um but as part of that uh as part of the governance day uh the youth governance day program, we we have a certificate of completion to present to her. uh and we asked her to come back this evening to receive the certificate

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of completion in front of the commission uh and our residents. Uh so Honda, if you'd like to come up and and receive this, we can uh get a picture with the commission if you'd like. Again, mic's open for you if you'd like to say anything at all, but um of course you can.

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>> Okay. Um I have something prepared. >> Just you got to speak into the microphone for us if you wouldn't mind. >> Hello. >> Okay. So good afternoon everyone. Um good good evening u mayor groth and members of the commission village staff

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and residents. My name is Honda Fuk. Um yesterday I had the utmost privilege on participating in mayor of the day program through virtual here in Biscane Park. I want to thank Mayor Grath and Mr. Chilas and the village staff and virtuopulo for making this experience

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possible and welcoming me so warmly. Before this experience, I understood that local government was so critical and important, and I didn't fully realize how much thought, collaboration, and dedication goes through serving such community. Throughout the day, I learned about challenges in Biscane Park through

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the budgets, preserving Biscane's unique tree canopy, and maintaining infrastructure, making decisions that reflect the needs of the residents. What stood out to me the most was the commitment of the people who work every day to protect the character of the village while planning for the future. And this experience has showed me that

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leadership is not about just making experience, but it's about listening, building trust, and serving others. Programs like mayor of the day give students a unique opportunity to learn directly from public officials and become more engaged in members of their community. And I'm so grateful for this

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opportunity and it inspired me to stay more involved in my community. Thank you so much for letting me speak. So if you wouldn't mind uh we can present to you the certificate here and uh maybe get a photo with the commission. >> Sure. Well, it's just uh the the certificate of completion is for

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successful completion of the third annual Miami Dade County Youth Governance Day Leadership Program. The certificate recognizes Honda your act active participation, civic engagement and leadership as you stepped inside the local government. So thank you very much for being a part of it.

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We're going Okay. All right. So, let's uh move on to our final presentation for the evening, and it's a presentation from Kimley Horn. Glo is yours. Okay, thank you. Thank you. Good

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evening. Good evening everybody, mayor, commissioners and staff and everybody. Uh I'm my name is Ravi Vijay Sundra. I'm with the consulting firm Kimlon and Associates. I'm excited to be here today to give you an overview of the the village safety action plan that we

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started working on about six six weeks ago. Um so the the goal of the safety action plan is that we recognize roadway deaths and serious injuries that whether it involves a motorist, a

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pedestrian or cyclist or motorcyclist are unacceptable outcomes. The only acceptable goal is zero. So this is part of the nationwide efforts called the vision zero initiative where the there's a federal funding is available through a

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competitive grants program to develop the safety action plans to develop a road map with a datadriven analysis to identify the priority areas of the safety. What type what where do these crashes happen? what locations, what priorities are and then to help to use

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that safety action plan to leverage to go for the implementation funding and then also to partner with the local agencies such as the county and the Florida Department of Transportation to implement those actions. So that's a that's the overall plan of the uh the

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goal of the safety action plan. Uh it's essentially a partnership with the community, the community partnership. So what we are requesting everybody is to help to get the word out that we started the plan. Obviously there's a lot of information will be available from the website as well as through the biscane

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app the and the email communications that that the word will go out. So we definitely want the participation of the community to provide your experiences about the safety issues so that we can develop a effective plan and then we are also partnering with the agencies such

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as uh Miami date county, the Miami date MO, the Florida Department of Transportation. We already worked to establish a steering committee that will have the membership of those as well as the village uh staff and then uh we also

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know that uh four members of the from the community volunteered to serve for that uh the steering committee. So this uh effort will go for the next nine about 9 months and and uh we plan to come to you

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in December or January to present the plan then also we'll be requesting to adapt the plan with a resolution and then also part of it that we want to establish aspirational goal to reach to zero fatal fatal crashes and serious

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injuries. That's part of the the resolution. Um so we are this month what's happening we are going to have a workshop later this month we'll provide more information of that and then we also started an online survey that was

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distributed through the village in the website and then also through the email communication. So we definitely look forward to the participation and input on that one and we will follow the all the analysis and processes following the federal guidelines because uh this a federal

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funded project and we we will be following all the steps for that. So this these are the announcements of the online survey that is that will be available until July 15th. It will probably take no more than 5 minutes of your time. So we definitely encourage

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you to provide input. The workshop is on June 2 uh 7th. It's a Saturday. Uh from uh 9 to 10:30 here. Uh we want to come and pro provide present information, listen to you, pro get your input face

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to face. Um in the last six weeks we have done quite a bit of work especially the looking into the crashes uh the crash data for for the village in the last 5 years. Um in the last in the years from

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2021 to 2025 there were about 219 crashes happened. Um there was a one fatal crash in 2024 and then there was some two serious injury crashes and several crashes that resulted in injuries. It's good to see there's a downward

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trend but of course we had to continue to work to get to the goal of zero. Um some of the initial findings from our analysis. So this is uh think of this as a um weather map that you see when when whenever there's a storm coming in and

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you see the different colors. So this uh this one is when you map the crash data we want to identify where the hotspots are where the concentration of crashes. So this one shows um your major roads northeast 6th Avenue and uh Griffin Boulevard. Obviously those carry most of

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the traffic and experience highest speeds have more more high intensity of crashes but also you see several community streets also experience some crashes. So this help us to identify the priority

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areas and the locations mentioned that we are emp emphasizing on the fat and injury crashes and this map shows where those crashes happened. One of our focus area is to prevent crashes involving we call the vulnerable

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road users that basically pedestrians, cyclists and motorcyclists because we know anytime we crash involving those user groups can result in more serious crashes. So this map shows that in the same period the crashes that involve pedestrian cyclist or motorcyclist. You

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can see some of the pedestrian crashes actually happened on the community streets and there was there were multiple crashes involving motorcyclist along the 6th Avenue and the Griffin Boulevard. We also going to look at the crashes during nighttime because nighttime

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crashes are another area where it can be more ser can result in more serious crashes. Um with this all the analysis we want to identify a priority location. So the the one of the process processes that we do is to develop the so-called high injury

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network where the where we identify a priority road segments and the priority intersections those locations see about 80% of the crashes that happened in the in the last 5 years happen at those locations.

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So when we embark on this development of strategies, we will look at the different roadway types because we understand the context of these roads and especially the local roads. We understand you have unique character of the of of your community roads and certain things and that we have to the

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strategies need to be consistent with the the community character and the streets. The strategy development will focus on the roads that we have identified as a high injury network and then we also focus on the some lowc cost systemwide

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treatments we call the systemic counter measures targeting the risk factors. Beyond the infrastructure improvements, we will also focus on the policy and process enhancements. It could be the certain things you can add to your complaint. Um that way you you can

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address certain safety issues proactively. um this will go into the prioritization and then the implementation plan. So that's a very quick overview of the work that we started on. If you have any questions, I'm happy to answer.

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>> Great. Well, thank you very much for the presentation. Uh this time I'll ask the commission if there are any questions. >> No, I don't have any. Just to thank you for coming. Thank you. >> No questions either. Just say I'm excited for the project. Uh, I I like the high injury network. I can

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definitely say that walking the village concurs with what I'm seeing on the roads. Uh, and I want to thank the residents who volunteered for the steering committee as well. Um, excited for June 27th. I'll be there. >> Yeah. Thank you. >> Just out of curiosity, how soon do we

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have a link for that online survey yet? >> The survey that you mean the it was posted to the website. >> Oh, okay. >> Yes. >> Got it. And then also we are working with with the uh the IT staff to have a

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web page within the website that is dedicated to the safety action plan. So we can post all these announcement as well as the material that we develop to the website. So so that u even if you miss a workshop you will have that access to those information.

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>> Okay. I just curious because I know with one of our one specific community um project that I recall we had a lot of success with was what our strategic plan >> we had a lot of feedback on that one and that had a lot to do with just getting this message out to everyone we can and

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this this issue traffic issue is >> very critical and very top of mind for a lot of people. So I'm just thinking of >> the ways we can get it out to everybody. So um if we if we have that website set up then then that would be great. >> Yeah, definitely. We are working on that. >> Great. >> Thank you very much.

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>> The website per se. You say >> it's a web page within the village website. >> Yes. >> Um so all the process from the capturing of the data that you have until the report itself with the recommendations,

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how long is it going to take? >> Um if we can go back to the I think it was your last slide um right before it ended. Could we go back to the presentation please? >> And then while um that is being pulled,

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what data points are you um absorbing? So is this is community workshop the website per se or the information that you're tracking through the feedback from residents? Uh police reports, >> right?

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>> Anything else I'm missing? Uh definitely those are the main ones. Uh we also look at uh we the part of is called the equity analysis meaning not all the road users will have the same needs. U for example if you are a elderly road user

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your needs are different. So we also looking at the different aspects of the safety. We try to slice the data and look at it from the different angles because uh to work toward the goal zero we understand the different road users have different needs. Um so that's

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that's one area and then um also looking at proactively educ um we the recommendations could also include awareness awareness aspect of it education uh whether that's something that you can work with the community

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traffic safety team and then uh I know the law enforcement staff here they will be part of the steering committee their input because they get to see day in day out all the safety issues in the community and their input will be absolutely critical for the study.

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>> Thank you. Those were my question. If I can add on the mayor's point on communications, the reason why it was so successful, I think, is it was treated through multiple mediums. So, a lot of people that might not have access to the link itself or a QR code reader um got

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door knobs um posted and they also there was um uh in the mediums we had uh signs that had the QR code and they would you know kind of guide them through the web to the website. So, it was digital as well but there were many ways to finding

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out that that was happening. Yeah. So are you guys controlling the communication or is the village doing that? >> The village is doing the the end communication but we'll be providing the material that's needed. >> Right. So I would just say you know and this is for staff to make sure to

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utilize every aspect every social media. I mean this is the there have been so many people talking about traffic and safety in general that this is the perfect opportunity to engage as many people as we can. I'll be in. Thank you.

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>> Okay. Thank you. >> That brought up one other question. I know you said July 17th is the deadline. June >> uh the for the survey >> June 17th. >> June 15th is the survey cut off time the deadline that we uh we establish and the

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workshop is on the 27th of this month. >> Okay. So the survey is only till June 15th. So only >> the survey until July 15th. >> July 15th. >> Yeah. more than a month >> that my question is if we don't see enough participation in that month is there any chance we can extend that if we say we see 1% 2% we can extend that

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>> it is summer people just got kids just got out of school I'm sure everyone's >> busy maybe a possibility if we don't see enough participation we can continue >> absolutely yeah >> do we think this is something we can run out on notices again on the app just with the link and

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>> it it actually out yesterday on the app say >> all right well we'll schedule a reminder Sorry, I brought up the schedule here. Just say Oh, >> Veronica, did you have a question about the this one here?

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>> Yeah. So, people are not looking at this online. That's that I'm following the link that Sorry. Um, no. So, yeah, the dates. Thank you. Okay. >> So when will we see you next? Is there an entering point you come and present? Is there a final report? Is there a

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community engagement in the middle? How does it work? >> Yeah. So the the community engagement the workshop on the 27th mentioned and then we also have two other we we can come and then maybe probably like hour before this commission happened

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during one of the months we can come and set up somewhere and then have the information ready. So the public who coming to the meeting they can provide the input we we can do it twice. So in between and then the next formal update is at this conclusion of the study and

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at the December then we before that we will share the draft report with you. So you can take a look at it uh review it and provide input. Um but um in the meantime with the web and all the the website web page that we are developing there will be information available. Of

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course, if you have any questions, feel free to reach out to me. My information is on the last page of the presentation. >> Awesome. And my last based on this for you is once you have the proposal and I'm guessing there's going to be this recommendation is a costbased so you

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come back with a plan that says this is how much the solution would cost. >> The action plan is a road map. So let's uh that um I think I mentioned at the very last slide there could we will look at different strategies uh whether

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focusing on the high injury network or the short-term improvements it can be improving the sidelines at the at the corners because there could be overgrown landscaping that blocks the view because we have a lot of people just a lot of stop signs sometimes person can run the

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stop sign or may not be paying attention those type of improving the sight lines Um there there's going to be a variety of recommendations. Idea idea is to try to target the lowhanging fruit to say like the things that can be done easily. We can identify those and put it in a

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different bucket that that will not need a lot of money to implement that can be programmed and implemented. But the ones that you will need uh capital intensive projects so to say uh that you will need more time um the safety action plan or

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the partnering with the county and the Florida Department of Transportation those funding strategies uh that that will so we will identify basically what can be done sooner and then what it will take more time. >> Got it. Thank you so much. >> Thank you. >> Thank you very much for being here with us.

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>> Thank you. >> Okay. Uh, all right. So, that wraps up our presentations for the evening. And oh, my agenda disappeared. Give me one second. There it is. Uh, okay. So, with our presentations concluded, let's move

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on down to our public comment. So, we'll start with our uh comments here in the log cabin. We'll move on to Zoom from there. Uh, and just a reminder for everyone, uh, public comment is three minutes and please provide us with your name and address. Barbara Cule, 777 Northeast 111 Street.

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Um, I wrote to all of you commissioners about an item that was on the agenda last month. Um, it was an ordinance um to change the way we do competitive bidding. uh changing it to from an ordinance to a

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resolution. Okay. This month on the agenda, you had the second reading of the ordinance and you also had the plan for the resolution that you were proposing of a a booklet, a procedural booklet.

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Um in the charter there's only one sentence about competitive bidding and it says the competiting bid competitive competitive bid procedures shall be established by

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ordinance. You can do any kind of ordinance you want. It gives you the opportunity to change the ordinance, but the charter states that competitive bidding must be done by ordinance. The manager wrote

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back to me and said that he and the attorney didn't agree with me, but I'd like to know how you can have our charter state that competitive bidding has to be done by an ordinance. And then you're changing

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that statement by using a resolution to do competitive bidding. The charter is the one that you must follow. You can amend or repeal any of the ordinances in the charter by ordinance

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and bringing it to the voters. And if you feel that it's important to change it, that's what you have to do. You cannot change it by just doing an ordinance saying from now on it's going to be done by resolution. The other thing that I mean even if you

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go ahead and do this which I think is a big mistake and I think it's incorrect. You know attorneys managers make decisions all the time. That's why we have courts. There are attorneys that disagree with how they

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interpret the law. But I don't know how you can reconcile what our charter says and what you're proposing to do. The other thing that is extremely troubling is the fact that you are raising the competitive

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procurement threshold from $10,000 $10,000 to $50,000 without commission approval. when I was on the charter committee and one of the most important things the one of the highest priorities was

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safeguarding the finances of this village just to borrow money they went with a supermajority and they also requested a feasibility study to make sure the village was able to repay the money now you're taking

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$50,000 giving it to a manager letting that manager not even do competitive bidding but just assessing what they would what he would like to do. Just remember it was less

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than two years ago. Chris Truit was our manager. Would you be proposing this $50,000 if Chris Truit was here? We have managers for two or three years at a time. This is not what the village should be doing. You are here to

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safeguard the money and look over what's happening, not to give it to somebody else to take care of. Thank you. Good evening, commissioners, fellow neighbors and friends and staff. And um

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I'm I'm sorry I haven't been here for a while, but um you'll be wonderfully annoyed to know that I'm back and back with the same issue I've been annoying you with for for a long time, for a decade. David Raymond, 1152 Northeast 9th Avenue. And um so most of you know

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it's the same commission I've been talking to since before I took my little hiatus here. Um the drains I left here maybe a year ago and I had some health and other issues going on and uh haven't been been able to be back other than by Zoom, but I thought we had a contract in

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place to clean the drains twice a year. I don't know. Now I'm told I need to do a public records request to find out if that's happening. I I find that very unpalatable. Um, so I'm still asking, are the drains being cleaned twice a year? I still can't get an answer to that. Um, the other thing is I was here

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Saturday and I was very grateful to see Anna and her committee and and Art and Ryan out um on one of the medians putting in stakes for the new trees. I'm very happy to see the new trees going in. All I would ask is please don't take out anymore. Please, unless they're

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really falling on somebody's house, please just leave the rest of the trees where they are because we've lost so many trees. And the plan to replace them is is there. I'm glad to see the grants, the foresty grant today, and I'm grateful for all that, but please stop

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taking out the trees that we have. There are trees that need need maintenance, that need lifting and things like that, but please leave the other ones alone. Um, 6th Avenue. I know there's a plan in there to u hire a company potentially to do maintenance. Um, I was on the parks

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and parkway committee when we got maybe $1,000 a year from the state to maintain that roadway. And one of the public works manager was very proud of himself for getting $2,000 or whatever it is we get now. And now it's going to cost us like $20,000 to maintain that. I'm not

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sure why we're doing that. if it's a state property. I don't know why we don't go back to them before we sign a contract with somebody to pay for that. Um the motorcycle item, I hear that's being shuffled around, but I know when we used to have the motorcycle um

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officer here every Friday, and I'm sorry I'm blanking on his name, he was the one who was writing tickets. That was his job. And there were always he was he would be in front of our house which 9th Avenue does not get of a lot of attention for tickets but he was out there almost every Friday parked within

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a block of our lawn writing somebody a ticket which I was very glad to see as opposed to us almost getting run down. So I would say if you can get these motorcycles and if we have officers trained to ride them and give out tickets because I know once they're on those those motorcycles that's typically

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at least what I've been told. I don't know, chief, if that still out works, but usually the motorcycle officers are the ones who are doing traffic enforcement. So, um, that would be wonderful if that works. Um, two other quick things. The potholes, potholes are just getting worse. I don't know, um, if

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we can just, you know, have go street by street and identify where these are um, between the rains and all the construction trucks and delivery. It's just getting really bad. Last thing, and I know I'm getting um the the cane here, but is um we're having all these

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presentations, all these other things, and maybe I've missed this, but are are we discussing the impact of the property tax changes? Is that going to happen at some point? That would have been my first presentation tonight, by the way, but I don't know if that's happening or not. Thank you.

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>> Derek Hill, 777 Northeast 111 Street. Um, several times I brought up the subject of getting out a letter listing the common code items, code requirements,

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like when you put your garbage cans out, when you bring them in, trash piles, so on and so forth. Last Friday, Barbara and I took a little threeb block spin. We were walking around getting some exercise. Just three blocks. Three houses had no five houses

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had trash piles out on Friday. Three houses actually had their garbage cans out. Now, I don't know if they're new homeowners or old homeowners, people that just ignore it, but I think it's a prelude to even giving courtesy notices or not knocking on people's doors. It's

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simple. Just come a list, come up with a list of common complaints. You know, we have a house that just sold down the block from us, 4.3 million. The house next to it, I think they're asking more. And to the west of us is one that's

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probably going to be5 or $6 million. I I would think paying that price, I would be appalled at the idea. Oh, and one of the houses in our block actually had their trash in the street two times across the street from us. this owner,

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the previous owner, every Friday religiously puts a pile of trash out there about that high. Now, those situations, I can't understand how those get ignored, not month after month or week after week, year after year. Again,

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I think it's a very simple thing to get a letter out, put everybody on notice. There are those people that simply don't know and should be informed. And then again, we have new homeowners that have come to the village. Thank you. >> Hi, good evening daily on 655 Northeast

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115th Street. I feel like I'm coming every month with not exciting news to share except for there is exciting news to share and that we're finally putting trees in this month and we're super excited about it. Um we've had a lot of engagement. The process has been about a

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year that we've made all these plans and learned a whole lot about trees and what will work and what won't won't and we're thrilled. We think it's going to be beautiful. We hope the residents are happy with our work. Um and when we were talking with Allan Saturday, we learned that he'll be moving forward with the

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other grant to get the the second grant of trees putting in. So hopefully in the next um couple of months we'll have 142 trees if I'm remembering the numbers right put in the ground um at least in a

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couple months. So um round one should be done this summer. We're thrilled about we'll get the final um paperwork to Al so he can act on it in the next couple of weeks. Um and then personally I'm thrilled about the safety action committee and the plan. And I know that there's been a lot of concerns in the

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neighborhood about safety. Um, I tried to do the link yesterday when I got the notice in the app and I couldn't click the document. The link that's underneath the QR code isn't clickable. I don't I don't know who is responsible for that or how that works. Um, so I was able to

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access it in the meeting tonight by manually entering it. Um, but I had the time right now. Um, had I not been sitting here, I wouldn't have done that. So, I don't know if we could figure that technical glitch. Um, that's all. Thank

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you. Any others in the log cabin? Once going twice. Okay. All right. Thank you. Do we have anyone on Zoom that would like to provide public comment? >> Sure.

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Hi everyone, John Holland, 844 Northeast 119 Street. I'll be quick. Just wanted to say thank you again to Anna for uh her leadership on the uh parks and parks ways board and helping to get us to the point where we got where we're actually getting stakes in the ground and and the

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team of course who um it's been a real team effort. I think uh particularly since some of us had travel conflicts and you know life stuff that was happening and we were able to just keep moving things forward. So, thank you again everybody. Okay. Um, any others on Zoom? I don't

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see any others. So, going once is Oh, go ahead, madam. Quick, please. >> You just make sure we're Sorry. Can you move that just a little bit closer for >> one? 1940 Northeast 5th Avenue. >> Say this again.

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>> Elizabeth and Emilio Martinez. We are Elizabeth and Emilio Martinez, residents of Biscane Park living on Fifth Avenue for the past 31 years. We are happy to see the park and parkway board village are moving forward with planting of trees along the park

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medians, especially those that lost trees during the Australian pines removal. Our thanks to you that orchestrated this. We are wondering though if the board has any intentions on planting trees on Northeast 5th Avenue in your research for which median

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should receive new plantings. Did the board even walk our street? Our medians has been a mess for years with absolute ball patches and dips that threatens to break the water lines directly underneath them.

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as many has in recent years for Emilio and I have complained to them commission to the village to the public works department to the manager and yet nothing has happened to improve the northeast 5th Avenue median it's a dirt patch it's a eyesore therefore invit

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it's an invitation for drivers to drive right through them and they do neighbors guests neighborhoods guests delivery drivers construction vehicles it's a ball patch so it's fair game currently the village has bright orange plastic construction fence and a

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few orange caution tapes in place to keep the neverending parade of construction trucks off the median. We are grateful for that, but we are hoping we can expect more attention than that during the replanting project. Could you please let us know your plans

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for our street? We are happy to welcome you to our side of the park and do a walk through. Yes. just the one. Okay. Okay. Um All right. Great. Thank you everyone uh that provided public comment. Uh so we'll

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close public comment at this time and we will go down to uh our next section commission reply to comments. Uh ask the commission if there's any reply to the public comment that we received at this time. Uh I had a chance actually to meet with Elizabeth Alio today uh from that email

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and I know that the parks and parkway board also received an email from them and was very uh responsive. They went already walk that block met with them and they're going to try to include them in their project whenever they they can. >> Okay.

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Excellent. Um any other uh replies at this time? I'll comment on um the resident's comment in reference when one of the audience comes on. >> Okay. >> Um thank you for the comments. So uh

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Barbara, are you staying with us because we're going to have a discussion with a Okay. Um I think we'll talk extents and hopefully you'll get a summary of because there's going to be conversations about that. I have similar questions. David on the drains, thank you for being the advocate on this and

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always like pushing for for this to happen. Um, I know you were told you need a public record request. I don't agree with that. I think you I don't know if John knows or the manager can clarify, but we're supposed to have this schedule. So, the question is more the

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staff if we have an answer as to how often do they come or have any sort of feedback before he pulls any record. >> Uh, Commissioner, we're working on LTC to answer all the questions. >> There you go. So, hopefully you get your answer. LTC means letter to the

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commission. So hopefully that can be forwarded to residents so you all know if your corner and drains are going to be affected. Um I think also you know um again I I'm not going to go in all the comments Gary will I agree. I just

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wanted to touch bases the list code at least on my end as a resident I'm speaking now I have gotten a list of all the main issues the code deals with um and a time frame which I thought it was very helpful and I think uh the

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education portion of it is part of the long-term strategy you know people repeatedly seeing this hopefully makes an impact and also twice already I've had issues with trash in my lawn not being picked up so I'm hoping that, you know, this is I had to address it with a

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vendor. It could be a vendor issue, but something to look into, but I appreciate you um pointing that out. Um Anna, thank you. And to the team, I appreciate it. I would have I wanted to come in the last meeting to see where things were kind of at. Um, and I think the last comment on

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how is it affect me goes back to the last time I think I was in the commission and and the I'm sorry the board meeting which is I don't know if there is something like that that exists. Um Barbara you might know better you know back in the day maybe pointing out like where the map is suffering the

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most or is going to see in a positive note the most effect of all these grants that are coming up you know and I think um I don't know if it existed if it can be done and um not that I want to throw more onto whatever you do I'm just wondering you know if that question can

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be answered uh and if anybody can access like a Google map or something like that I don't know I think at some point I know Barbara you you kind of kept record of all the trees that were affected and so I don't know maybe some leasant to be done over that um and that's it for me I

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think the rest we'll we'll talk over in the agenda so thank you >> uh for just two quick things I want to just say that uh I completely agree with Gary um that there is a seems to be a lack of understanding from the community on you know there's on on a on a myriad

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of things uh construction garbage uh boats in the front yard, trailers in the front yard. There's a lot of things that are happening that I see every day. Um and I think that we really do need to do a better job of communicating uh you

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know, maybe the top 10 things that that are that are just so visible to everybody that you know that that lives and drives and walks in this community. Um so I think that we need to do that. I think that that's a a very valid point. The other thing that I wanted just to

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ask a quick question about was the construction signs that we had passed back when Mac was here. I don't know what's the status on that. I know I I asked about it a while ago, but I don't know where we're at with that. I still don't see them up. So, uh, where are we

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at with that? >> So, Dorene had had printed up some and we had placed some on on on some construction sites. you want to come up and just address that? >> Good evening. We have uh finally been

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able to um find a vendor um that did the signs for um the rec center and we're going to use that vendor now to uh do um the signs. The manager has approved 50 signs. So, we'll be having 50 signs soon for construction sites. >> So, we haven't actually rolled it out

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yet. We did do some that we printed ourselves. We just used our own initiative and we've been using those. Um I would say they haven't been contractors haven't been very responsive. So we do go by still and talk to them about not parking in the

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median. Uh when we see a new construction site starting or an old one, sometimes a residents report and we work with them to make sure that they don't park in the median. Uh we make sure they stop parking in the median. So, we used our own signs that we've

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made in the office, but we want to get some permanent signs that we can remove. >> And they're in English and Spanish, right? Is that >> Yes, there's some Spanish. And >> I I was just under the impression that every time somebody was going to pull a permit, >> they would be required to >> to pay for it.

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>> As far as the sign, make sure that they get a permit and they get a sign and say this has >> that was the initial and that was the discussion. The commissioner is right. However, we haven't been able to work with building um to integrate that into the permitting system. They've had to

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change a system recently. Um you might be aware that they changed from one system to the cap system. They've been very busy doing that. So, I'm waiting for them to completely transition before I can introduce something else into the permitting system. We however will get

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these permits um these signs um made metal signs that we'll be posting at each uh construction site. >> Can we uh can we get a a rendering of this sign before it's actually put out because I I I just it's been such a long

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time >> maybe it's been a long time and >> I want to see it. I want to make sure that, you know, if we all agree to the language on on these signs before we actually print them up and >> Okay. And then I can bring us one of we could do one and I'll bring it to the

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next commission meeting. >> I appreciate it. >> Not a problem. Yeah, there was a lot of information when uh Commissioner Kennedy introduced this. Uh we couldn't fit all that in a sign. We would have to do a whole construction fence with information on it and that would look terrible in the village. It would just

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be very it's an it would be an eyesore. So, we minimized the sign and took the most important information and put on put it on it. >> Okay. I just like to see what it what's on it. >> We will bring you >> Thank you. >> Copy. >> Darin, uh I have one other question for you. Uh going back to the common code

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violations. I know your department was sending out proactive letters and then you got complaints about get people receiving those proactive letters. Are you currently sending them out? >> Yes, we are currently sending them out. We do uh them in phases. Um I do three streets at a time. say one I'll do 115,

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114 and 113. I go doortodoor and um send these letters out and then I follow up with inspections. Um Raphael does the same thing. A response from the public has been sometimes they get irritated that we are, you know, bombarding them with these letters, but I do go by and I

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do explain to the ones that complain that what we are trying to do is give them more time to be able to comply with the violations. In the past, we went uh we were very aggressive in issuing violations and um citing them with um

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citations that came with fees. I've actually minimized that a lot. I don't issue those violations that come with a $25 citation because it's it's difficult to collect this money. We have pals and piles and Linda can talk um about this if she would love to. we have piles and

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piles of files with these citations with money owing that people just don't care to pay the 25 and we can't take this these cases to the board. So the only cases I can take to the board are like real violations that go with a notice of violation and um the solution for us has

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been to do more outreach which is we send these letters out. Let us give them more time after the letter we send a courtesy notice. So we are giving people 60 days instead of 30 days to warn them that hey you have a violation here. By the time we issue the notice of

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violation if they don't comply it would be 90 days of warning. >> Question do we have code here on Saturdays? >> We do not have code officially on Saturdays but I do come in sometimes on Saturdays. I think what we need to do, I agree with um Gary, that we need the

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communication and especially on on 11th place, 11th court, 11th place, there's always a lot of garbage and stuff that's out there that doesn't get picked up into Tuesday >> or Wednesday. And the reason I know that is um Miss Rosemary reminds me when I see her on weekends that that's what

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happens. And I think we need to do the communication. And I usually like where we give courtesy notices, but this is getting to be really ridiculous. There's too much pows out there that don't get picked up until Tuesday or Wednesday and it's on a Saturday. So I think we need

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as a village to do a better job of communication and really let the residents know that and then start issuing. >> Yes, Commissioner. And we have tried in the background. I'm I'm I know that sometimes the public or or the commission are not privy to the meetings that we have as staff. We've met with

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the vendor several times because what had happened when we transitioned from one vendor to another vendor. There was a lot of confusion and a lot of trash was being left um unpicked. We had to use our own public works department sometimes to pick trash. So we met the

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with the vendor. I believe we had three meetings uh with their um top management and we gave them John gave them complaints. We took pictures of trash that was being um left unpicked and we documented everything and presented to

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them and you know we literally let them know that this was not acceptable uh to our residents who are paying for this service. So they are getting better at picking up trash. But I have to admit I have to admit on their behalf that there's still areas that they they can

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improve on. If I'm correct, a company that cuts down trees and and does all the lawn services are supposed to take the trash with them. They're not supposed to leave it here. That's the residents can leave trash there if I'm correct. Correct me if I'm wrong, >> but they're supposed to take the trash with them.

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>> Most of them do. Unfortunately, they are some companies that fill up their truck because they you they have different customers. There are several customers in the village. They do three customers and their truck fills up and then they leave the rest. We do we do speak with them when when we see them. We see when

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we see a truck that's filled up and we see trash and we know trash is going to be left. We do talk to them. We ask them to come back. But when we're lucky they do and sometimes they don't come back. >> Well, I think if you go after the companies more, you'll get better response than going after the residents. If you go after the company more, they

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going to make two choice. They're not going to do your service or they're going to take it with them. >> That's what they call in in code a moving violation. We cannot do moving violations in code. Unfortunately, we can only issue violations to a property owner. >> Just hopefully we get a better

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communication because I you know it is seeing too many we'll continue working more piles. >> Absolutely. I I agree with you that they can do more and we'll continue working with them to make sure that trash is not left. >> It seems to happen on weekends. They

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don't do that as they say crap during the week. They do weekends because nobody here to check it. >> Yes. And we'll be happy in code to adjust our our schedule so we can come on Saturdays more more Saturdays um than we have. >> I've seen public works here on Saturday. Yes. Sometimes I think you if we can

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switch >> we we can adjust our schedules. Yes. >> I appreciate that. Thank you. >> Green. Thank you very much. >> There is a specific focus on the roof um cleaning I saw with 26. Uh, no, it's

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okay. I was just m making a comment as you were walking back to your seat. That's all. I'm sorry. I >> No worries. >> I was thinking I know. So 26 the rest 432 clean the roofs, I guess.

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>> All right. One final point I just wanted to observe before we move on. Um, to your point, David, about the potholes, uh, I know John, I saw you and your team out on a couple of the streets fixing well, doing your best with 111 Street.

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I'm I'm with you, John. I I I recognize the efforts that you guys make there. I I I know you're out looking. If we could, you know, in preparation, especially for to storm season, be helpful to try to identify some more of those spots that could use some attention before we get there. I'd

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appreciate it. Thank you. Um, okay. Uh, all right. So, let's, uh, head down to our reports. I know within our reports, we have our finance director problem. I'm not getting to you just yet, but I know we are going to be talking about property tax. Uh, so we will get into that. Uh, very hot subject. I was going to say

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interesting, but um, probably not the appropriate word. Uh, so our first report of for the evening uh, is um, Al is the village manager manager report. Um, so the floor is yours. >> Uh, good evening, Mr. Mayor. I just I also would just like to thank

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the uh parks and parkways board for their tremendous support and uh help and their dedication to the uh the project. The uh first grant we got was as you know is the Mickey Steinberg grant and they've been working hard to um implement that grant and our our

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chairperson is here tonight and I guess she already left. Yeah, >> she just stepped out >> and and then our one of our members were on the on the Zoom, but they they have given up of their time and talent and to um make sure that that grant was

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implemented. And then uh as you heard, they're they were working on Saturday, they were working uh Monday night uh putting in stakes. We're staking over uh 71 trees are going in. So they're putting out 71 tree stakes. If you see

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the stakes, please don't pick them up. just leave them where they are. Apparently, they have been moved. Some people have picked them up already and I'll pull them out of the ground. So, just please leave them where they're at so that the trees can go in those those proper places. And I I also like to

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thank uh Commissioner Huntington and Commissioner Gonzalez who were out there on Saturday and uh assisting in this project and Commissioner Huntington who uh bought all the stakes out of his own pocket uh donated the money for the stakes so that we wouldn't all that all

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the grant money is going to the uh trees and we don't have any other expenses. So thank you very much commissioner for that. Um on on end note we're uh coming up uh it's the 4th of July. We u issa is working on a celebration. This is our

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the country's 250th celebration. It's a very big event for the for the country. We wanted to make be a small part of it. Uh I think we were rolling out a flyer at the end of the week about a a runw walk event on the morning of uh July

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4th. So we're we're looking forward to that. um a roofing grant on this building. There has been u some delays in that. We have met this to this afternoon with the roofing contractor, the uh shingles that

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he's looking to install. Uh we he's got a a vendor out of uh Orlando that's providing the uh uh shingles, but now we got to get them approved. They're not approved by Miami Day County. So, we have to go through that process to get them approved and we got an extension

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from the uh grant uh state to extend the uh grant to December 31st, 2026. As you know, we had the grant was originally uh accepted back in 2024, but the paperwork

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was never perfected until I came on and it was perfected back in February 2025. So, we had a late start to begin with, but the state was gracious enough to extend it to December 31st. Um, the village clerk met with the elections

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department of Miami Day County in the past couple of days. As you know, we have an elections coming up. Three positions on this board will be uh become vacant in November. So, um, she'll be posting the information on

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filing on the on the website, so you can get get that information on on how to file for those three positions. And, um, if you have any questions, you like to talk to her directly, she'll be available to talk to you directly. Uh,

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the PVA had a gayla event on May 16th. The chief, myself and chief attended along with all the command staff. There were over,00 people at the event. The uh the uh attorney general was there. The

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state attorney was there. Mayor Cava was there. It was just a very a great event to honor the uh our heroes in in Miami Day County, the many police officers uh that were recognized during the event and just to be a small part of the event. It was very nice. Um at the end

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of this month, I'm going to be out of the office. I'm attending a family reunion in Illinois. I'll be available by uh phone and um by email. I'll be sending out an email concerning that. Uh also, as youware, we had a a um an item

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on the consent this evening, the $50,000 for accepting a a grant from the state and the federal government. We had applied that was the maximum that you could get was $50,000. So, we're very happy that we we got we're awarded that grant and we're matching it for another

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$20,000 and that's just for the tree our tree canopy the trimmed back to the tree canopy. We got an email this morning that we uh that we could go ahead and proceed on it. So, we're we're happy that we're able to uh trim back some of

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our trees prior to the hurricane season or prior to hurricane hitting uh hitting us, but uh to jump on that right away. And um I just finally, Mr. Mayor, I just like to thank everybody um for their support once again on the park and

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parkways and wish everybody a happy 4th of July and a h a safe 4th of July. >> Thank you, Mr. manager. Uh, are there any questions for >> real quick? When when are we sending sending the notice out to the community about the elections?

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>> When are we sending out the notice? >> Yeah. When are we sending the notice? Commissioner, the plan was to do it today, but I was notified by the elections department. I need to have one more meeting with them um uh to solidify qualifying dates because we have some

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conflict. And as soon as I have that meeting with them tomorrow, um I'll know more about when I can send it out. >> Hey, because I think you I think you had mentioned that the cut off is uh when did you say the cut off was?

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>> The conflict is our charter states um I can't start 84 days before November and I can't end 73 days before. that conflicts with um the county having to put out the ballot. So um tomorrow

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they're going to send me some information that I will then send to the uh village attorney and once we get that cleared up, I think you guys remember we had this issue once before where we had to change qualifying dates for the same reason. Um, so as soon as they get that

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information to me, I can get it to the village attorney and they give me the green light to go forth with qualifying, I'll be able to um get the information out. As of now, we're looking at August 10th through the 21st, but I can't say

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ex um exactly until I get the go ahead from them. >> Are there any other questions for the manager on his report? Yeah, this is this one wasn't part of the report, but I talked to you in reference either you can do it or code in reference to uh the email that was put out about fertilizing

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that the residents could not do fertilizing between certain per you can explain that more for me. Appreciate. >> Yeah. um commissioner. So there uh there's a a day county ordinance and there's also a state provision, state statute um that uh uh actually the mayor

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brought to my attention and mayor Cava had had uh issued a press release on that very issue about the the months that uh we were asked to cut back on fertilizing. There's c a certain fertilizer that's prohibited. Um we we

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all we all we did was take that press release and we reissued it, put it on the website and put it on the app. Uh so that's you know it's mainly enforced by Miami Day County. >> Uh just one more thing circling back to elections just a reminder that in the

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past election because I was on the I was part of the last two um that bathrooms was an issue. I don't know if there's something we can do about that on the day of that with the pole worker staff that they utilize the bathroom and there's no bathroom facilities for our residents. I don't know what solution we could find for that, but it was an issue

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the last two times. >> Yeah, I know. We've talked we've already talked to Issa about this. So, we're looking at just renting out uh bringing in one of those portables, those nice portable ones with that have air condition and then seeing if uh elections department would share the

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cost with us. >> Thank you. Um, any other questions for the manager on his report? No. Hearing none. Okay. All right, Mr. Manager. Thank you very much. Uh, so we'll move on to our building department report, which is uh 8B. Are there any

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questions on the building department report this month? >> One specific. Where's uh Pedro? Who's from the building department? >> If he's here with us this evening. >> I'll take the questions. Commissioner. So, I'm wondering if construction's

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going up or down, if there is a trend to be pulled by, and this could be a question obviously for them to pull the system. As we discussed the whole idea of what property taxes are going to do to us, I think it is an important consideration to know how we're

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trending. There was a couple of years obviously that we see and we continue to see this construction happening and whether that affects you know on the values and how much I'm sure is a question mark to be defined but I was just wondering and a lot of complaints

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coming from trash and noise and you know this has been recurring for two years. Um, so my question to the building department will be that, you know, if they can assess if if we're trending up or is this, you know, we're the same, nothing's changed. Um, I think that

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would help our conversation, too. >> So, you're you're targeting commissioner just about single family residents, a new construction, new completely new family residents, right? Not uh not a remodel or not >> ific remodel. the ones we've seen so

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far, the ones that are actually paying the bills. We've seen an increase directly on the numbers and I think that's part of the conversation we're going to have, but um that that's a you know, is that kind of moving up um or down or is it staying? I don't know. I think it has to do with the real estate

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market as well. I mean, there's a lot going on with what's happening at the state level with this proposal, too. So, um that was that was it. >> Commissioner, I uh had a very similar question. So, I kind of did a little independent research and don't quote me on these numbers by anyway, but uh on

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average, I was seeing about seven houses turned over a year in pre prior years. This year, we have eight demolition permits already approved since January. So, definitely think trending up would be the the answer, the preliminary answer. I'm sure Pedro could give you a better answer, but uh since January this

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year, approved by the PNZ board is already eight demolition permits to knock down a house, which you're knocking down a house, you'll probably build a new one. So versus prior years you're averaging about seven definitely trending up. >> And you're doing this by the PNZ month by month counted how many demolition

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permits were approved and then I went back prior years and saw and >> because I think you know that that that is already something. So the building department has obviously that in their system. They can pull a report for for all of us to understand. But I mean I

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think the numbers that we have included to discuss on the finance portion of this tax assessment has a lot to do how much this new homes are paying uh for the village. So um that's interesting to to hear.

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>> All right. Thank you. So let's move on to our next report. Um, back up. Uh, code. Are there any questions uh for on the code department report this month? >> No, I think she already answered my questions for me.

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>> Okay. Right. Hearing none. Dorian, thank you. Next up, finance. So, Paul, I know you have a few things um kind of all over the place on the agenda this evening. Um, I wonder if the commission would consider just allowing

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Paul to provide us the report because I know the the new the old business is kind of the six-month outlook on where we are financially. We have the property tax issue. We have the solid waste assessment. Um, I wonder if the commission is comfortable with it if we can have Paul maybe just present those

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here with us since he's at the podium. >> That sound all right. >> Present what? I'm sorry. >> He has a few things to present with us this evening. uh property tax being one of them, but he has the sixmonth financial report all the way down. >> That should have been under the uh staff report anyway. That I don't >> Okay, so that would technically, I

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guess, fall into the staff report. And then I guess uh since we have him with us here, there's one that's all the way a little bit further down on the solid waste assessment. So uh I would ask Paul since we have him now to just give us the full report if the commission is comfortable with that then.

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>> Yeah, I have no problem with that. >> Thank you. >> I appreciate the consideration. All right, Paul, >> let me ask you, are you replacing this in the agenda or or this are all the questions we ask about that? What how are you treating that? >> No, I don't think it would be a replacement. Well, the six month I guess would be moved up to the report because

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there's really discussion would be now the the solid waste we still have to discuss anyway, but I know there's really not a whole lot from Paul's perspective he has to present to us on that issue anyway, right? >> So, we can just do that, but we we we still have to revisit that. So, really, it's just it's the discussion item and

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then the the property tax issue. So with that, if it's all right, I'll start with the six-month uh which is the easiest conversation that we will have uh in this report. Uh the good news is uh under the guidance and leadership of your manager, the uh changes that we've

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put into the budget process last year, uh we're seeing the fruits of of the labor quite evident in the financials. Uh I want to commend the department heads. they they really were invested in their budgets this last year. And you can see that they really understood what

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they wanted to buy, what they've been buying and spending funds on. And the results are showing throughout the the financial reports that uh we're well on budget and well ahead of budget, better than budget, uh by a little over nearly

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$250,000 in the operating portion. Uh the financials are always a little funny because they it it grossly under reportports your advorum the way it comes in and the way it's it's it's projected is always quite a bit behind. But you're still tracking over $150,000

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despite that fact. So that's a really good six-month report. I'd say it's one of the cleanest uh in the eight or nine years that I've been uh watching your financials. So it's it's all u to commend you. So congratulations with that. Uh I suspect that the the year

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will play out as normal. Uh we won't have the and I want to describe this the right way, the sort of late season spending that used to be the habit or not spending which is even worse sometimes because the man the the department heads really understand the

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flow of the money better. They understand the how operations fit the budget. Like I just we're all smarter and better at our jobs. So congratulations with that. So, the six-month uh piece of information is that simple. Uh you're you're on target for an excellent year and uh all all the

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things you've invested in are paying off. The the other piece to the report was timed so that we would have the 2027 projected uh value for the village and we did get that uh it's a little over five, it's 5.5%.

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uh five and a half% to you is about $250,000 typically of new revenue. That tracks with cost of living that tracks with a lot of things. Uh so I think your budget year is going to be very similar to last

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year in terms of 2027, 2026, 2027 fiscal year. Not a lot of uh complications, if you will. You're not you're not trying to do anything heroic. Uh that's a topic in a few minutes. Uh so that's really the the the sort of the state of the

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union financially as of uh today and what I project uh your budget cycle is going to be like. You have uh tentatively set your workshops in the month of August a week or 10 a little more than I think are about two weeks apart. Give staff time to react to the

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first workshop and also to have the staff available for the second one. And then you'll have the two readings in September. We've already set those up. uh last year that was the right frequency. We were very efficient. I think we're going to be even more efficient uh this year. Uh moving ahead

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uh to we can stop there if you have any questions and I then I can go into the adorum uh discussion. >> Sure. Are there any questions for Paul on those on those items? >> Yeah. So you said we're trending and you gave a percentage. I was trying to understand what you were measuring when

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you said that. So on the uh six-month financial report, you're you're tracking uh ahead of budget that that's about uh 3 to 5% easily. Uh it's about 5% actually. Uh uh >> so the 250 you mentioned >> that's new money that you haven't spent

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that you budgeted and you you're not over budget is really the takeaway from that. >> It at some point the advaloring gets adjusted. that you're saying. >> Yeah, the revenue will will catch up to us and and our revenue is is set up for us to succeed because we under budgeted

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by statute were allowed to put 95% or 5% less. So there's a bunch of 5%s going around. They're all the same amount of money about 250,000. So >> and >> and they're all good except for later. >> So we start with the the the proposed budget and the valor, but and at some

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point those adjust and >> they tighten up a little bit. not much change. >> We we can we can count on the 5 a 1 12% in budget as though that's real. Uh the adjustments are weird. They they come in the intangibles and thing properties and then the adjustment board does its

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report and you don't have a lot of that here. So it's it's you're pretty you're very predictable. Other municipalities you can lose a big piece of property because of a dispute and you know it's a lot of money. But here everything's very even and predictable.

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So I I count on it. you should count on it. It's always been very accurate. Uh so that's good. I I have spoken to the manager. We're starting our internal budget cycle. Uh the department heads know the the drill. So that this is I think it's going to be really efficient

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and uh a real enjoyable process this year. >> Any other questions on those subjects before Paul moves on to the more interesting one? >> Right. Uh thank you. So,

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obviously most of us know and and for the audience, I'm trying to be as general as possible, that the state legislature last Tuesday did pass a uh referendum to be put on the ballot in November to create what I'm calling, and I think they might call it that, I don't know where if I made it up or not, a a

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super exemption strategy. Basically, you currently have the $50,000 exemptions starting at 25 and they get to be 50. uh for most of us uh that exemption you've lived with for a while. In fact, I was your finance director when it went from

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25 to 50. Uh it was a nothing. The $25,000 increase had no impact on you. This legislation uh originally was bantered about at $500,000 super exemption and and both of them after they get to their

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their two-year roll out is what it looks like. They start to uh incorporate a cola a cost of living type increase to the exemption. And so what would happen is if you have a cola on one side, normal cost of living, property pri property values increasing and you're

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and you're changing the exemption at essentially the same rate, it it creates a flat spot. Uh so municipalities will ultimately not just have to weather the first uh big step in the exemption to what is now 250,000 after year two. uh

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they're going to have to deal with a flat spot of the and a decline a a continued decline of the uh homestead exemption VA revenue. It's it's an increase to the exemption, but it's a decline in revenue. So, both those components matter. Uh I want to say a

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couple things about the sort of the psychology and the politics of this process and and then my numbers that I that I've presented to you in the report. This is so preliminary. Even though there's a referendum and there's some there's pretty a lot of the detail of the language is there, it hasn't been

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interpreted yet and it hasn't been tested by law. It hasn't been passed. Like there's more jumping off points than than I any of us have time. And and I caution against worrying about them necessarily. And so my report is really was designed to show you the order of

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magnitude of of what a $250,000 and also a $500,000 uh super exemption would do to your to your tax revenue. And I also I'm all cautions by the way. Everything I'm going to say is cautionary. Uh you also

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have uh currently 341 properties uh that uh have no homestead exemption and that is a huge chunk. It's $2 million of your revenue. The point of that is guess what when the market supply demand market

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pressure, you know, all the e economic factors start to change that number is going to change. People will react to it. And then there's talk of a 5-year uh new buyer time frame. And so there it's just too

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many pieces to really talk about intelligently and and it's too far away. What what I want to say is the political part is really what tonight should be your for lack of a better term a kickoff. Uh you're being officially told

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that if if they go to $250,000 by that year two, it's going to have about a $625,000 reduction of your of your cash revenue in that year 2829. The $625,000

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there's that's pretty manageable, but it's still meaningful. And the the other piece, you know, I have a a masters in public finance. That's my profession, which is you study all these things that these tax decisions really do, not what

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people they might tell you on the news or in a newspaper from a a stand like this. Uh what'll happen is it's a burden shift. You're going to want to find the revenue. You're some communities will will talk about removing their police

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department. Some communities will talk about going to the 10 mil cap. You know, there's a bunch of very valuable uh political rhetoric that's before you in the near future uh that might have the effect of politics. That's not my job.

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Uh but what you will be my job is to help you understand for sure that you're going to burden shift one way or the other the the loss revenue that 625,000. What I did was I took that and divided that by the the all thousand remaining property owners

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and then took out what they what they were not paying and it's essentially the same amount of money because of the way your these tax rules will play out. The people who will be getting a discount because oh I'm fully homesteaded I don't pay any more taxes. The new the new

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costs are going to hit them. So they won't actually see a net change. It's the people who have no exemptions that will get a new fee that's on top and the people who will eventually get uh more property values uh when and get and not

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and when they get their exemption they'll they'll get hit with it as well. So it affected no one is is the likely scenario when you when you have one rule change about revenue. That's how it works. Uh fungeibility is the term.

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>> Did you say it affected no one? Well, it's going to benefit no one. The very few the very people that this targets are going to be seeing fees that they don't pay normally. And and that's the burden shift. And so, but you also your your tax bill. So, you say your tax

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bill is $2,500 because you have an old property purchase date. You've been capped at the 3% you're for 20 years, 30 years, which is a big chunk of people. And that's about that's almost everyone I'm talking about. Your homestead gets pushed up

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even further where you no longer have a adorum tax bill, right? It's about $2,400 is the average. It, you know, it moves around by property value. But that average point is almost exactly the same amount of money the village is going to have to find new revenue from per

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person, per property. So if you did >> go up. >> So you're just basically coming up with another way to get the money >> and and that's an interesting you know nuance that you know it doesn't make very good political discussion uh as we all know because it's it's comp it's a

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little bit complicated. So you're going to see and we I've seen this before. Uh I think there's a couple municipalities who are already saying we're going to get rid of our X department or we're going to cut a service. you know, they're sort of learning how to bang the

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table and and get people excited. And so that's really the the the crux of this presentation is it's a kickoff for you to start having those discussions as a village how you want to do it. Because if even if it's only $645,000, $25,000

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uh in year two and that cola keeps going, you're eventually going to run out of advalorum revenue uh because the value of that savings is so great that it's going to create the market to push homes into Homestead that weren't there before. I can imagine some creative

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ownership structures uh that fit the law but are really like a business plan to get, you know, because it's it's meaningful money at at at that point. Uh and you're going to be looking for that money. The $500,000

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goal that that that the governor originally put out is is a million half dollars of loss revenue uh just on the surface. So that that's pretty significant. Um, all that said, uh, I don't want to from the finance

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department, I I also want to let you know that we do not actually create these these values. I can I can analyze them. I have access to the county's data through the arrangement because I do your assessment for solid waste, but that that isn't really a public record. The county produces that and it's a

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moving target. One, exemptions change, they come and go. Uh, properties are disputed over value. So that that those numbers do move a little bit. Your construction, I appreciate your concern about, you know, eight or nine houses being under new. Well, if there's if I'm

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an owner and I'm I was close to making that decision, I'm probably going to get more urgent at that decision. Uh a brand new million dollar increase to your tax bill is is $9,300 of revenue. Uh if that gets homesteaded

325
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down to another $500,000, it's it's half that. It's It's pretty easy. Uh the biggest revenue you get when you do a new house, by the way, is the through the building fees, but the that stays in the building fund by law. So, they got us hemmed in pretty well. >> They get hit twice basically.

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>> Yeah. Yeah. So, the big picture I think is really Dave Casserta and and your lobby team, through your manager, through your context, through your relationship with the county. Uh the the one piece I did notice in the legislation that I that I encourage uh

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some energy towards is the idea of the smaller municipalities and I the term in the legislation was rural but it was there's going to be a formula for who who people who don't have uh other tax bases and can't replace this revenue and

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you I think you would win a pretty good argument that that's who you are with no commercial etc. uh and and so those grants would probably have be a very good opportunity to uh be one of our first efforts if a few years from now

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when this all plays out if it even passes. Uh but those are things you might want to you know have banging the gong that that's who we are and you need to you know consider us because we're different. You know, I I I advise 12

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different municipalities in in Dade County, Coral Gables, Pinerest, all and you know, some that have no commercial whatsoever, but their tax base is buoied by other things. Uh Coral Gables has a huge commercial, so that it's nothing. Sweetwater is one of my clients that

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they just annexed about five or six years ago the Dolphin Mall. So, they have an enormous, you know, commercial real estate. They were they were what what we call 80/20 split. They had 20% commercial and 80% residential, one annexation and they flipped completely.

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So it's a nothing burger for them, so to speak. So I think you win that argument. I think that's at the top of the list. >> So if it if this passes in November, which I believe it, I think it's going to, it doesn't affect us until like the second year, right? First year is 150,000, then it's 250,000 the second

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year, >> right? the the 150 interimm step is is minor for you uh because one oddly and we'll see what the tax role looks like a you know more than a year from now uh you don't have a lot of properties in that spot where an next the going up

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$100,000 is isn't as big of a jump as 250 >> and then 350 there's like four homes >> oddly and then to 500 it's like another 200 you know it's you're spread out a little different we don't know a lot of details so I don't want to go far into

335
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that but I but what we do do know is it's it's a a real threat to your revenue. Uh there are tools mechanisms more I do this I do a ton of non-advalorm like the solid waste assessment there's a lot of those

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opportunities that you would be eligible for there's currently a moratorium on them but you could get you could go down that route you have one in place already that you could use from storm water like there we've talked about it at a workshop uh and there's also general obligation like you could reshape your

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financial strategy to to recover from some of this but I think the the the game that's in front of you is a political one. >> So Paul, first of all, thank you for that very detailed understanding of

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where we are with it. I know >> this is a very preliminary right now. I mean, it is it's real, but it's also I mean, we look back to January, we had eight proposals on what this was going to look like, >> right? >> It's it's a bit like you said, it's a bit of a moving target. Uh and the immediiacy of the impact is something

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that would grant us some more time to kind of figure out where we're going. In the meantime, the county, so if if you all remember, I was going to the county. The county had weekly meetings uh for the property tax impact on the municipalities within Miami Day County.

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We ended up suspending those because there was nothing to talk about. Um I have a feeling they'll probably start up again because one of the things that we talked about with the county and all the municipalities is this idea of education. What does it actually do to us? Um I had conversations with neighbors who had no idea that this that

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it would impact us in that that way. So this kind of education component is is important. Um you know to that end I I just spoke with the Biscane Times about how this affects uh 100% residential communities and what it really looks like. Um so you know there is a real

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threat to us but we have some time to kind of adapt to what we're going to see. And I think the message, Paul, you're telling us right now is one, we don't know exactly what it's going to look like just yet. And two, there's no reason for uh panic just yet. I don't

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want to put words in your mouth, but >> I tried not to use that word, but I I don't mind if you do. >> Right. So, I it's there's there's still a lot of things that are going to happen. Uh there's a potential lawsuit that's being kicked around. I think we all got that email. Um so, there's an

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idea of, you know, litigation. I don't it's a little vague right now because again this is still very early so it it remains to be seen exactly what that looks like but like you said at the beginning of this this hasn't been tested by litigation so or or legal sufficiency maybe not litigation

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litigation may not be the right word so I we still have a lot of options in front of us and this is going to the onion's going to kind of peel back as we go um but that's the way that I'm looking at it personally I'm going to stay close with the county uh and listen to see what they have to say and when

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they want to reconvene those meetings and when we can get back together and look for county support uh for you know for us and the other residential communities. So that's my takeaway for right now. I'll ask the commission Paul if they have any questions for you on the subject. >> There's there's a good chance because

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there is lawsuits like you said but it hasn't been officially put onto the November ballot has it? >> Right. It it actually the legislation puts it on the ballot in in as an act, but the the formalities that make that happen are are outside of my range, but

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I I'm sure if you know if they pass the test, it'll be on the ballot. So, they've the legislaturator has done its part. It's sort of the the bureaucracy in between that and the legal battle in between that puts what's the final language, the final detail. you know that I have had I I've been looking

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because what really got my attention when this all started is there's two different uh tax you know from back from when California came up with it. They had a good idea at one time called Prop 48 which was the idea of putting caps on

350
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taxing homes and there were two of them. One is the exemption strategy and we we've all know that one but the other one is the 3%. And that that that's silent also. And so that's going to be interesting. The 3% is that no matter what we do with our budget at the end of at the end of every budget cycle, the

351
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most you realize on your tax bill is a 3% increase because of because they basically put a 3% increase on your value every year. And so it's it really puts our in indirectly it's really our budget cap if that makes sense. like

352
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every year all the values only go up at at most 3%. But because of the ones outside the rules, new purchases, tear downs, you know, those go back up to the new value. So that piece isn't in the exemption language. That's in the save our homes side. And so that isn't really

353
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clear yet. I'll be very I'll be curious if they address that because one little tweak in that terminology. You could unleash a ton of revenue and and that's you know how these things work. It the devil's in the details. I guess sometimes uh that is an accurate

354
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cliche uh because the details could really be hard to communicate and people that in this business that that work in Tallahassee, they're very good at knowing the differences if you know what I mean. Uh and and not talking about

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things that they're really looking for and you know political strategy. That's why the topic sentence 1 through three in my report today is this is a political matter at this stage, not a finance matter. Um, when it comes to be a finance matter, you know, I'm here for you, but uh I I don't I don't do what

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you do. >> Uh Paul, thank you for the report. Uh so my question is I mean to me I assume this is going to pass. I think the safe financial plan is to assume this is going to pass and then react if it doesn't. Um, so being that it's would roll out in 2027 as a hundred,000

357
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$150,000 exemption, uh, do you see that we need to be reactionary at this point for planning for that? Because I know we have some time, but there are certain things like non-anvalorums that are due by August 26. We don't have that much time to react to those. Uh, we know we're going to start our millillage next

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month. Uh, if we're being proactive, is there some things we might need to be setting up for a successful year next year? >> It's a good point. So the the first if it passes in November then it would go in effect January 1. It's kind of some interesting timing with that because

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that's the county that that's the county's cut off for new advalorum also. So you have to have enacted your advorum. It has to be a legal advorum uh before that. So between November and December 31st, I don't think very many

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municipalities are going to pull off a new assessment, a new because there's a lot of things that have to build. You don't have time to do it this year. You already have one in place that you could you could uh pull out of dormancecy and activate. Uh that's good. You have your

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solid waste one. You could there's some flexibility there, not a lot. Uh but to create a new one would be the year after. And so that your your point's exactly right. So I think the timing of this is also going to still have some clarity that we don't have

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yet. Um and the first the first year of it is a more palatable because you budget you have that within your budget inherently so you can absorb the year one. So so my the reason I put together just the 250 increment uh is because

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that's really the target. that's when it starts to to be the kind of money where you're going to have to make some serious decisions. So I I hear your point. Uh my reaction was you don't have time to do a new to do anything new. >> I don't think we have time to do a new one either, but we already have actually

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two in dormcancy. We have storm water and road repair that are both. So the the shift from you know say the public works department shifting it to a nonadvalorum strategy versus a advalorum strategy could help uh you know protect our revenue in the village for the

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future. I'm not looking just for next year. I'm looking at 3 four years from now when you say we start getting flat between 3%. Uh so if my question is do we need to be looking at passing a role for those ad non-advalorums between now and August or can we absorb next year

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react and then look for 2027 as the year to pass those? >> Commissioner um actually u Paul and I had uh a short conversation uh prior to tonight's meeting regarding that issue.

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um you have the ability um to supplement the loss of revenue through assessments um in in theory. Um and the question though about implementing those is that

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you um for most of them except for your solid waste which we know is not going up this year. you're going to have to or you will at some point um need to engage the services of a consultant to update

369
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that data um that may be um old or dormant uh to reflect what is the current cost because historically most local governments that use the assessment methodology um to generate revenue use it to

370
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supplement the general revenue uh fund. They don't some there are some that fully fund that service by assessment. Uh but most use a combination of most because at the end of the day it's still

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a a increase in what people see on their tax bill. Um so you know to the comment that Mr. Winkl John said it's some type of some sometimes a political conversation not necessarily just purely a financial but yes you can. It's just a

372
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question of what can we do and within the time that we have and for now it's very unlikely maybe for next year is to look at that that assessment uh process and identify particular areas of revenue

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generation above and beyond what's currently being assessed by um uh by the village. storm water, uh, parks and wreck, uh, police. You know, there there are some municipalities and some local governments that have been very

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aggressive in using that um, assessment process and that is something that that, you know, you all will have to discuss during the budget cycle process. Maybe not necessarily just this year, but certainly I would suggest that you begin that conversation, but definitely uh

375
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next year and to start giving direction to staff as to do you want us and and to allocate the resources to engage the consultants to update those studies and start that um sometimes can be complex

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process of implementing those those uh assessments as an alternate method of u raising revenue. Thank you. That was really the question I had is whether or not one if we should be or two if it's possible within the time frame we have now. I see it with the consult and stuff like that. It's

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that's more of a question for next year. But definitely something we need to be looking at is because this is this this issue is not going away and we have to be you know flexible with our >> see if if the if the item passes then you know based upon the updated

378
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information that staff provides as to what will be particularly the impact in year two. Then we can start planning for alternate methods of uh raising revenue through that assessment process and identifying the areas that you want to make those

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assessments applicable to to generate that revenue. >> Paul, just a quick question. In your calculations, when you're calculating this, are you taking into consideration the the added value on a yearly basis of our property taxes? What have we been

380
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averaging increase? uh year-over-year what what have we been averaging? >> So this year you're you're what's what is in front of you is five and a half percent. What's coming is five and a half percent. So that that would be a reasonable anal you know estimate uh that it's not going to be much better

381
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than that. It's going to be probably a little less. >> So what what was what are we talking about? 250. Is that what is that number? >> Yeah, that's about $250,000. >> So $250,000 additional based on uh the tax role, right? >> Correct. So when you take away the what what do we say 125 for year one we're

382
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really talking about 125 >> right it's it's year two the 650 you know that the you can't you can't expect the increase to be your your solution to that because you can get a decrease >> year two and then and then going forward once we uh

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>> yeah typically housing values are are inflation proof in the in from a municipality standpoint that you don't you don't deflate value. >> Yeah. >> Uh so that but that could there could be some reasons why that happens. Like I

384
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there are economic scenarios where this represses property sales and pushes values down because oh I can't I I can't get an exemption for 5 years. So now my willingness to pay a price on a house is

385
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I got to wait 5 years to get that exemption. So I'm at a lot of risk, a lot more money for 5 years. as a new buyer, >> you can still port your taxes here in Florida. I mean, that that that >> Yeah. So, portability is still available from within the state, but the >> you're talking about outside people.

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>> Yeah. So, an outside buyer wouldn't have that, but but all all properties are going to be facing the same math. And so, the sale market would there's a very likely scenario that this if this passes, you're going to see uh some

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compression of the market. um >> you might see some acceleration to sneak in under the the line, but right when it hits, >> yeah, but I don't think it's going to affect the it's going to affect outside people. I don't think it's going to affect the local market because again, you can port your taxes. You can move

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your taxes from this property to that property and continue with your homestead and >> blah blah blah. >> Um so the other the other two things are obviously these, you know, five six million houses that are being constructed that obviously the pace is accelerating. It's not decelerating. >> That'll help.

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>> And then also, you know, we also have that millillage that we can play with, right? >> A little bit. Yeah. >> We don't have much, but we but we do have a little bit. >> Um, so listen, I I I feel a lot better having listened to you tonight than I did coming into this. >> That was not my goal.

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>> Well, it did it did it did calm my nerves a little bit. No, I do. >> I appreciate that. Uh but uh but yeah, we we definitely have to start looking uh into year two, three, and four and and beyond. Uh because I I agree with uh

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with Dan that I think that given the option, people will definitely choose to not pay taxes until, you know, obviously they're affected by that's a >> it is what it is. >> That's a rule that's been around a long time. >> Thank you, Paul. I think uh Florida should hire you to explain this to the

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to the folks. I I work all across the state. So, in a way, I think they already have. I'd like a raise, though. So, I I'm I'm going to quote you. >> So, um we were going to have this 30 minute call and then in my head I was

393
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prepared for like two hours of questions. um you know you you we went back and forth on on a couple things but I think where I land is that to your point there's so many moving parts um that you know I was trying to

394
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understand where you were coming from with the numbers exact there's just so many nuances at this stage >> right >> um that it would be it could be potentially wasted time that we could spend hours talking about and it could

395
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all change in two weeks. So I 100% agree it's a political thing. is a political strategy if you will more than the the fi the finest part though um and I think what I'm getting from

396
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residents the key questions how does this affect me obviously uh we don't know I mean it would be very simple if we did know to share but um how the next few months and I think to

397
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add on everything that everybody said so far what key sort of decisions should we contemplate from which standpoint being um conservative when we approve budget

398
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uh because we want to make sure to hold on what we have because we don't know what could come um should we on the on the opposite side before this year sort of ends try to get as much as we can with the idea that we're going to switch

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our strategy into appropriations and so I think big questions that I know you can't answer but as we move along I think I don't want this to turn into a three months let's see what happens and then we got to rush to figure out how

400
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and where we do this um it will be a question for the mayor then for him to share what he sees other municipalities doing I've heard a lot of people are moving a lot of pieces at the same time obviously they have more political power than Biskin Park within the state of

401
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Florida. Um, but I think the important thing for us and I would like to answer that to residents is how ready are we getting at list. So with that, how ready are how are we preparing for it? And so

402
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as we're going to get into budget season, it's going to be a tough position for us to make decisions without having that full picture, >> right? Um, so how do you propose or do you suggest that we keep this

403
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conversation sort of proactive and nor reactive? >> Excellent outline of the problem. If if you're too proactive, you actually handcuff yourself from the political strategy that might be your best move. And so I'

404
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I've been careful not to to go too far. Tried to be careful. I don't know how successful I was, but I'm trying not to be careful not to taint the water because there are some really interesting strategies. The county will come up with, other municipalities will

405
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come up with, and we want to watch those before we go out to our residents and start asking them how we'd like them to feel and how we'd like that network to participate, assuming you do. Uh and so tonight is not the night for that for me

406
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to go into that I think and you know the manager can can pivot as he so feels but I think we've agreed today that that's the right strategy. >> Uh but from a budget standpoint uh you know we're two this is two years away.

407
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uh we can definitely take this year's budget cycle to your other point with a some a mindfulness if you will uh through the process. Uh it's going to be you know so you have to balance those two those two goals and I

408
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I don't want to taint either one of them uh tonight. Uh but I know we'll we won't stop talking about this for a while. >> Yeah. So I think it's a an internal conver conversation in this day as to decide

409
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also how we played two positions. >> Um yeah that's why you know when I I read you last email I was thinking um I it truly it really doesn't matter the coma

410
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and the dots so much at this stage. Um but I appreciate get getting us this until a little bit of a clearer picture. I didn't know where we were going to fall. >> Yeah, you you know the size of the potential problem and so you we can start to gauge u a little bit but I

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think I think the the next few months if it like I've been recommending uh it plays out our budget cycle you know will get us to the point uh we the early decision is your maximum millage rate which you usually set in July. uh if if

412
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not, we can do it at the August meeting, I believe. Uh that will be your first formal decision about this year's budget cycle because remember, it's two more cycles later. So, you you've got uh you may not need to uh communicate your your angst because

413
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it's it's it is too early. >> Yeah. >> If if does that make sense? And that >> Yeah. >> Yeah. >> Yes. I I mean I in you know my household budget mindset would be uh it's not going to to me individually or to you as an individual you mentioned

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about a homeowner how is it going to impact them? You you don't know enough now to worry about it. Uh but when it's time to start worrying about it you'll have options. That that's really the the the takeaway. >> Yes. All right. Thank you.

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>> Thank you. I I do have one more question be speaking of though those options is because I've received a number of emails from residents concerned that if this passes Biscane Park is going to dissolve we're going to turn into the county um is there any intention from the dis host a town hall to just bring ask residents

416
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if they want to come to talk about it voice their concerns answer their questions if we can or take down their questions and bring it back with an answer because I'm getting a lot of emails from residents saying we're we're not going to be a city next year if this passes And I think answering those

417
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questions would help at least calm some nerves down that at least for next year we're going to be reactionary but uh and answer and bring as much do uh information we can maybe schedule this two months out where we're a little more finite with the numbers but uh it's residents don't always listen to these

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meetings and I giving them an opportunity to show up to you know the rec rec center and say you know here's my question can you answer it for me I think would go a long way >> I like the idea but we don't know yet so I think that we shouldn't do the town whole meetings or anything to we know exactly what's going to go on.

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>> Yeah, that's a tough choice. >> Sense of panic in the residents. >> Um, you know, the maybe I said schedule it two months away so you're in the middle of budget season and you do start having your finite numbers for next year. >> It's it's hard to forecast at this point. I agree with you that it's a good

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idea. >> The forecast I'm sorry, the forecasts. I took that word. The last one I heard the the workshops during the budget season. I mean those are going to be the open and public opportunities to engage and I think a lot of communication about where

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do we go will happen there and concerns will be heard. I mean we need a feed also from what the mentality is as well. um you know if I was one of those houses that's paying the bills I'll be here in the next budget season for sure and you

422
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know asking lots of questions but I think everybody's going to have a different perspective from different corners of you know the the budget side >> the the one message I I would ask that that or suggest that it leads the conversation is service levels

423
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>> yes >> will will remain you know and you fill in the blank the same or better you know like One of the things that's come in >> they tattoo that on you when you go to public administration school. I believe that service levels will be you know >> I think preliminary preliminary

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understandings of where we are today suggests that that's not going to happen within the first year. We can plan for >> as your finance director I I can I can assure you we have the means to continue the services as they are. >> I just like using those words that provide for wiggle room because that's just the way that I

425
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>> Yeah. Me too. to your point, Ryan, um if we're looking at two months away, maybe we talk about this again in July and see what more information we have. Uh because whether it be through workshop, through the budget, or whether it be through a specific town hall, we we just don't know what we don't know. And as we

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go on, we'll learn more. So maybe we we update this conversation in July uh and see if we have any more any clearer picture of where >> Yeah, I I talked to Dave Dave Casera a little bit and and and Al a little bit. Uh what I remember happening in these

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things and you know I've been around Florida long enough when when this has happened before something like this and when there's a referendum threat if you will uh it often gets muddier between now and the final because nobody wants to talk about the thing that they're

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hoping happens. You see what I'm saying? So we may get so little clarity between now and and almost ballot time uh that it'll be a you usually get a short window to mobilize and a short window to to focus on your your strategy. So

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>> I mean this is we are early on early. I mean this was past what 10 10 11 12 days a week ago. >> Yeah. So we're we're right at the beginning at at you know beginning of this thing. So maybe the idea on that front, right, is is we look at this again in July and see if we have any

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better better. Maybe we won't, maybe it'll be worse. But I don't I think it's just a little too preliminary right now. Uh I mean, I know my messaging would be that, you know, our our initial and early understandings of where this is going is that we, you know, year one of this impact would not threaten the

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existence of Biscane Park as a municipality. >> Uh but uh you know, but we're we're going to monitor this as it develops and and take the appropriate action. You're good at that. Keep it up. >> Saying a lot without saying.

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>> Um, so I, you know, I certainly want to give the the commission, you know, whatever opportunity you have to discuss this with with Paul. We have you here. I am mindful of time, but I don't want to cut off any ideas and discussions. Are there any other questions for Paul on the property tax issue? >> Are we going to leave the space and to

433
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go back ourselves and talk about what we need to do politically? uh unified as a village beyond finance or no >> I don't know that there's any affirmative action that we really can take right here I mean are we talking

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about taking a position of as a village with respect to the the proposed ballot initiative >> I mean >> talking about general >> no I mean I think in general we need to talk about what what other other cities are doing how do we consolidate in

435
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efforts what are you your conversations representing the village when you have this multiple phone calls. Um I would be the first one speaking the whole hour. You know if other people are quiet I think it could be there is a lot of budget that could solve certain issues.

436
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Now for us is immediate I mean immediate I don't again don't want to panic with the immediate I'm thinking in in the terms of we're talking one two years this has decisions to be made a year prior you know when we're thinking about budget we literally start talking about

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five months before the budget. So I think we need to see have those conversation. I don't know in in terms of you know representation going together with El Portal with Miami shores small villages that have very little saying right now

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and all Liga cities is doing a lot of that. I spoke to to David Cassert about it as well. Obviously, I'm trying to not just remain calm and follow the lead of the big guy because we are one of the exceptions uh to your point, you know,

439
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>> you're unique. Yeah, >> you're very unique. So, if the idea is that the state's going to come over and it's going to dictate based on maybe rural, you know, or regional, we're not that. So, who's saying this? >> I think I think this cabin qualifies you alone as rural. could be if you put on a

440
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book, but it's it's who is doing that conversation? How do we do that? How do we organize it before it's too late and November's here? I don't know. >> I I just think that we we need to to wait and find out exactly what's going

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to happen. We're starting to It sounds like >> if you wait and let it started to cry, woof woof woof. Let's first find out what's going on. I mean, we haven't >> the November ballot, you know. No, what you're saying is is valid, but I just think that we're we're crying wolf that

442
02:08:14.320 --> 02:08:28.719
this doesn't affect us until the first year or the second year. So, I don't think you read, >> but if you wait until the sec first and second year, then you're part of the decision already made. And my my my >> Yeah. The opportunity to have a

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political wave or impact. >> Yeah. Is now >> for boys is now. Not when it passes and then you're trying to adjust to the reality. you can no longer modify. >> Yeah. My my first suggestion was uh ask Dave to identify uh his recommended

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strategy and I' I'd be curious. I've talked to him, but not since the last vote. That surprised all of us that vote. We knew they were back in special session. I was watching the session uh to hear what the rhetoric was and it was everything we've already talked about.

445
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Uh so it still surprised him that it passed uh the way it did. So that's I don't know Al what you're how you're feeling. >> I mean I might I might recommend look there's there's a whole lot of balls in the air with this >> but a couple of them that we can do

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right now is one we can work with Dave the lobbyist to identify what we can do. I think >> we Biscane Park alone are far stronger with our community partners than just by ourselves taking action. So reach back out to the group within the county that

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we were in touch with for the first 3 months that this was going on and say how can we buy band together with the county and be part of movement there. You have uh and then you know I know there was um a message from Miami Shores to have some prelim preliminary

448
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discussions about how we can work together if this does if this does actually take effect. So I think work with our local community partners, work with our comm our county community partners, work with our lobbyist. >> Yes. >> Um and >> the multi-prong.

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>> Yeah. And I'm just trying to identify a couple of areas that we can kind of focus on as as we go forward because you're right, you know, you don't want to sit back, but um there's there's a value to being proactive about it with these groups. So I think we we have those discussions with the tri village

450
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area. We have those discussions with the county. we have those discussions with the our lobbyist um and see what our options are. So when you say we have this those discussions, what are you referring to? What sort of disc are you just going and asking? Are

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we going with numbers that Paul put together and showing them and saying, "Okay, how does this compare to you when it's 35% of my budget?" Are so what what effect do we want to al sort of what what do I want to present? >> Yep. and how and that that's why I was

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asking if it was going to be for me the space provided today for the conversation later in the agenda was more about that going back to the half an hour call that was not going to do much I mean it's because we don't I know we don't have much >> but what we have is the particularity

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of not everybody else so who do we join forces with and you know it's yes >> yeah I think I think you're right cities >> I think you're right that it's a second part of a large discussion. Um, and I don't want to monopolize Paul's time on

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that. Maybe maybe we come back down to new business and maybe we revisit it. I have a few ideas on on those things on what we can do. >> Uh, but I do also recognize that we have a lot of things that we do want to get done. So maybe maybe that's the right way to do it. Maybe we can go back down to and have this is more of a discussion

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format anyway. Get down to new get >> that's that's what I was hoping this place be. then because I think the idea of sort of uh divide and conquer could be but we need to align what that means who does what do we think the right message is and >> so then well why don't we do that Paul

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so you can because I know you still have to give us the update on the solid waste assessment >> there's no update but you have a resolution >> right >> the prep for that I guess then so then maybe we do that if the commission's all right with it we we table the discussion on what action we want to take uh down

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to old business we move forward with the the ordinance, the consent, the ordinance and the resolutions that we have to finish and then we can talk a little bit more freely about how we see approaching this from different different angles. >> I'm not talking about numbers. I'm talking about reaching back out to the

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county saying what's >> strategy, right? And then working with Miami Shores, Elportal, North Bay Village, whomever is willing to band together with us uh and share services. How do you see uh reducing budget if we get to this point? What can we share?

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How can we help each other? That's what community partners do. So, uh, I think we do that. Why don't we table the discussion on that down to our old business item. We'll leave 12A on and revisit it and move on right now to what

460
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we have in front of us. We, you know, it's quarter after 8. That sound all right with everybody? >> Yes. Okay. >> Thank you. >> So, this anything on the solid waste assessment? It's not going up. Oh, you want to you I I can talk about that really quickly. >> If you want to wait, you're more than

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you're more than welcome. >> I was hoping not to, but if you want me to, I can. >> My understanding is it's a pretty summary discussion. >> It's exactly like last year. We were very fortunate to have an excellent contract. Uh and there's no increase from the contractor. There's no increase to the assessment. The budget is

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balanced. It's a fund, so it stays within itself. And uh it's all good news. Same rate as the last two years. So the rate is staying the same. I think that's your portion of that item. Paul, is there any are there any questions for Paul on that portion of it? So we don't

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need to hold him here until we get all the way down to it. >> Okay with that. >> Okay. >> I appreciate that. Thank you, >> Paul. Thank you for spending the time and going through this in so much detail. >> We'll be relying on you whether you like it or not.

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Thanks, Paul. All right, everyone. Listen, thank you. Um, that was a a meaningful discussion. I know we have a lot to do with that still. So, but let's let's refocus and and make some progress here. Um, all right. So, that was our finance report. Parks and wreck is our next one. Are there any questions on the parks and

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wreck one? >> I do. Do we have a pride month coming up? >> I think Issa just stepped away for a second. >> Yeah, he stepped away, but I'll check on that. >> Go ahead. >> We can call him back. if you have any other questions for Isa. >> Okay. Okay. Um All right. So, we'll come

466
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back to that very quickly. Um public works. Any questions on the public works report for John? Hearing none. Okay. Done. Thank you. Um police department. Do we have any questions for the chief? Once

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the questions, chief, thank you. Isa, I think we might have a question for you on the parks and rec uh report. Pride month. I was going to ask you about that >> about what is it >> pride month? >> Pride month. So last year we did the the parade the last week of June. That's

468
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what I'm shooting for now. I haven't heard from my um resident connects but we'll still as as we did last year. Yeah. >> Awesome. Thank you. That was it. >> Any other questions for you? >> No. No. Okay. >> You got a little bit idea

469
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>> the Yeah. and the commissioner wanted me to speak on the 4th of July event. So, it's it's basically will just be a community walk the morning of 4th of July with the flyer will go out this week. I was trying to get a couple sponsors. Again, this wasn't a budgeted event. So, I've been trying to turn

470
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every stone just to get it paid for, not taken out of of of finances that um we've saved or or have left from special events from this year. Um so, we'll initiate here um walk through the village. We've had this community walk run before um in years past.

471
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Participants will will get a medal for participating. It's kind of a walk run roll. We have some avid runners in the village um who kind of sprint through this um thing and leave us in the dust, but we can walk, stroller, dogs are invited, people u families, everybody

472
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age, take your time, talk. Um I was going to reach out to parks and parkways and see if they wanted to participate and kind of do a kind of joint as we're walking through. we can maybe go down one of the avenues where trees are being planted um and they could talk about that where we're walking and then uh culminate at the rec center where all

473
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the participants will get a participation medal for participating. We'll have um some refreshments and um like light snacks there. We just didn't want to at this stage build something where we're trying to compete with the bigger festivities of Fourth of July where especially this year with with the

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250th anniversary. All of our neighboring communities are doing huge events. Um and at this position, we just didn't want to compete, but we wanted to have something where the community can come out. Um and we'll be giving out prizes for patriotic attire. And if you

475
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want to jazz up the kids stroller or or put a ribbon around your dog or something like that, we'll be um giving out prizes for for that. So, just something where the community come together. We can talk recognize the day and and the anniversary for what it is. Um but also then we can go people can go

476
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about their day and attend their cookouts and the firework festivals um throughout the city. So, >> awesome. Thank you. That's >> Want to say thank you, Isa. I know we sprung this on you in the last minute, so thank you for throwing it together. >> Of course, no worries. And that flyer will go out this week, so you'll see it everywhere. And just to touch on the the

477
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survey link, so the original uh flyer that we got from Kimy Horn was a PDF on our website and on most social media places, we can't put PDF, so I have to convert it to a JPEG. So what we'll do is we'll just attach the link in the comment sections. If you look on the

478
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website underneath the title, the link is there where you can tap on and go straight to it. Obviously, if you're looking on your phone, you can't take a picture of the QR code, which is one of those things. So, we also, it's been out. We put it out in gov and also, but I just put it out while we were sitting here on Instagram and Facebook as well.

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Um, and we'll continue to update as those dates approach. >> Thank you. >> Great. Thanks, Isa. Uh, all right. Thanks, Isa. We did public works, did police, uh, and CIP. Any questions on the CIP report for this month before we move on?

480
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None. Okay. Uh commission reports. Any commission uh commissioners are welcome to present their reports at this time. >> I just have one thing. Uh you heard that me and commissioner Gonzalez attended the tree workshop this Saturday. It's a great event. The parks and parkway board have done a wonderful job of selecting

481
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sites. They've really done a you know a lot of hard work there. Uh and if you didn't see them out last night, they were out again last night. They took their meeting meeting mobile on a golf cart and drove the village at night staking more stakes. It's a monument mon monumentous task to walk and stake 71

482
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stakes. We did 25 on Saturday morning and it was hot. We were sweating. We were tired. Uh so I don't know how many they got out last night, but um the parks and parkway mobile was out there and active last night and they got them done. So >> that's great. >> Okay. Uh any other commissioner reports?

483
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>> Fine. Yes. >> Okay. >> All right. So thank you. So I pulled this um since the commissioner is trying to move it for next month and again I had a purpose for it today. Um I wanted to highlight two things.

484
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One is the internal effort from our chief of police in trying to figure out a way to make the best with what you've got. I think you got enough recognition today earlier, Chief, but I'll add to

485
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that with this. Um, I think it's incredible that, you know, I mean, if we talked about something just recently on finances is, um, how do we make the most of this little village? And I think this is, uh, on your end.

486
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Thank you for making that bridge happening with Elderorado. So, I'm just going to read it. I don't want to miss anything or what I put time putting together but um I wanted to bring this forward uh as an opportunity to to be considered I'm sorry as um as an opportunity currently being to consider in the city of Dural involving the

487
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donation of two police motorcycles to the village of Biscane Park. The opportunity came through conversations with our both the police departments. Um, uh, Sheet Edwin Lopez is is, if I'm not mistaken, he is taking now a new

488
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role in the city of Miami. This is very timely because it's right before he leaves and, um, it was very important to make sure that happened before it is on the agenda for tomorrow uh, Dural to be accepted um, by the rest of the

489
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commission. So if anything I wanted to highlight that we really need this and the opportunities was do it today. um given the long-standing relationship you have um with the police departments sort of mirroring that I have come to

490
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meet different um we talked about with strategic politics strate uh strategy is important here one thing that I've said my engagement with the league of cities trying to be visual active somehow um

491
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came in handy this time I'm happy I got the call from Mayor Fragat just ask what this was about, how this impacts us, because then it's an opportunity just to mirror what you've been working on. Um, so for that I I'm just taking the opportunity to say thank you for us.

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This is a big deal. Um, do you remember the value of those motorcycles? >> Okay. So, it's over $30,000 we potentially could be getting as a a donation representative um from from Aurora. Um

493
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it's a great example how this relationship building and participation organiz in organizations such as the leagues like I said and and and and you know with the county in general help um I think it's part of our role. Um, and I

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wanted to thank Mayor Fraga for understanding what this means for the village, for the extending city commission El Dorado. Hopefully, they do pass it tomorrow. It's on their hands. Um, for considering the support to the village as well to recognize the prof

495
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professionalism you both took uh to make this happen. So, thank you for that, Chief. uh the financial impact as you know this would represent about 30,000 a bit over 30,000 that we would have had to go and paid ourselves

496
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um of course the maintenance of all of that is for us to carry and um yeah so for me this is a chance for everybody to say thank you for Dural you know hopefully the our approach makes it happen uh as as a unified commission

497
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behind this and um Please continue knocking doors that way. We might get more stuff from other cities and you know as we're going to be engaging with the mayor and you you he does a tremendous job just putting our word out there as he represent us but we are talk

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about money with all this stuff. Um I think this echoes what you know we're looking to do with other municipalities. We need support and there's a lot of money floating around and a lot of cities are doing great. uh we need from from that. So, thank you. That that's

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about it. >> Well, thank you, Commissioner. >> Uh Congressman um Wilson is retiring and I wanted to find out if this commission would like to invite her and you know give a presentation and stuff, but she has done a lot for us and I think I

500
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think Commissioner Ryan knows more about that than I do. Yeah, she has announced that she's no longer uh seeking re-election. She will be retiring. Uh and yeah, I concur. That would be great to honor her. I don't know if we could get her to come down, but if we can uh or just, you know,

501
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proclaim her, you know, as our long-standing congresswoman in Tallahassee, she >> she usually if we invite her, she'll come down. She always makes a habit of coming down. >> And I don't know if you follow that politics, but our friend in Tallahassee, Shervin Jones, has now announced his candidacy. So, >> actually, it's tonight. He's he's announcing it tonight, but

502
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>> is it tonight? Uh, look, a good idea. Before we get to that, pull up on your item. Commissioner, thank you for bringing it forward, Chief. Thank you very much for the efforts. It's uh was greatly appreciated and certainly looking forward to hearing from from Deral tomorrow night. So, uh, thank you, Commissioner. Thank you, Chief. Didn't

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want to get past that before we get into um, uh, Commissioner Samar's item. U, but yes, uh, look, it's it's, yeah, if Ryan, I know you had contact with her office. if you want to reach out, you know, I'd certainly be happy for for you to extend the invitation. Um I reached

504
02:25:13.200 --> 02:25:30.240
out and just kind of congratulated uh Senator Jones on announcing the candidacy. So, we'll see what happens. Um but yeah, so um all right. Uh any other I had one item very quickly. Sorry, I don't want to I know we got to move on. Um but um

505
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update on state appropriations. I know we all saw the update for but for everyone listening and everyone that was not aware uh we did make it through for state appropriations we're awaiting obviously the confirmation in this uh sign off of the governor but right now our funding for septic to sewer uh it

506
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was reduced down to 75,000 with the 75,000 match but that's in the budget and our playground equipment replacement is in the budget at $150,000 with 150 matching. So uh we did make it into the final budget. We're just waiting for approval, but if that money comes in,

507
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that will be time well spent and um hopefully we'll see some improvements from that. So, we'll wait for the uh the approval of the governor on the budget for our appropriations. Um all right. Uh if there's no other commissioner reports, uh our next item is consent agenda. Uh do I have a first

508
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and a second to approve the consent agenda? Okay, >> we have a second on the consent agenda. >> All in favor? >> I >> I >> All right, consent agenda passes. Let's move on to our ordinances. So, our first

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ordinance of the evening is uh 2026-03. Uh John, would you be so kind as to please read onto the record for us? Um Mr. Mayor and members of the commission, this is ordinance number 20263 entitled an ordinance to the village commission. from the village of Biscane

510
02:26:52.399 --> 02:27:08.560
Park, Florida, amending section 16.313 exterior planning permit of chapter 16 permits and certificates of the Biscane Park land development code to ensure the provisions uh are in conformity with section 166.0483

511
02:27:08.560 --> 02:27:25.000
statutes providing for inclusion in the code providing for conflicts providing for scrutinous errors providing for severability and providing for an effective date. This is on for second reading. >> Okay, John. Thank you. So, at this point, I will open uh public comment.

512
02:27:30.640 --> 02:27:48.080
>> Linda Dylan, 712 115th Street. Um, for many years, we have had samples of pre-approved colors available at the village hall. And if you picked an approved a pre-approved color, you did not have to go to any board for

513
02:27:48.080 --> 02:28:05.359
approval. So this ordinance, the way it's written now, says that everybody would have to go to the board. And there's a $50 fee to have to go to the board. And I think that we need to follow what we've been doing for all

514
02:28:05.359 --> 02:28:22.960
these years. and if it is a pre-approved color that you don't have to go to the board. You do have to submit an application to the village for painting. The other thing that we've left out for a very long time is once the project has been completed, there's nothing done and

515
02:28:22.960 --> 02:28:39.040
we are supposed to have a final inspection. So, I think that needs to be in the ordinance as well. Um, I think that's it. I have done a I did a preliminary rewriting of what I thought should be in

516
02:28:39.040 --> 02:28:57.680
the ordinance. I would be glad to submit it for legal approval. >> Thanks, Linda. >> Janie Anderson, 11905 Northeast 11th Place. In reading the change suggested by planning and design review, I would

517
02:28:57.680 --> 02:29:14.960
strongly urge this commission to make that change where they have deleted uh if your exterior, if you're painting the same thing as your house is already painted, there's no need for approval. problem with that is house is painted,

518
02:29:14.960 --> 02:29:31.280
it's done. How are you going to prove whether or not it's the same color as it was prior to the paint job? And even if there were a way to prove it, we're not going to make somebody go back and spend hundreds or perhaps thousands

519
02:29:31.280 --> 02:29:47.680
if they've hired to go repaint their house. It makes much more sense to do what PND is is suggesting. simply put that if it's an on the approved color palette, there is no need for any

520
02:29:47.680 --> 02:30:06.720
further action and certainly no need for the $50. So again, please I think they'd made a good suggestion and I hope you'll make that change. All right. Any other public comment on this item? Once going twice. Okay. All right. Thank

521
02:30:06.720 --> 02:30:27.760
you very much. So public comment on the ordinance is closed. Do I have a motion and a second to discuss? >> Second. >> All right. So, um I I John, um forgive me for calling you

522
02:30:27.760 --> 02:30:43.359
out on this, but uh it's my is it my understanding that the the latest recommendation uh from PNZ where we struck I think it reads here, no application is required. However, if the color is from the pre-approved color palette, is that

523
02:30:43.359 --> 02:31:00.479
the reading on second that we have before us? Um that is an alternate version that um has been prepared. Um if that is the desire of the um the commission um to move in that direction

524
02:31:00.479 --> 02:31:16.560
and to implement the recommendation of the of the planning and uh development review board uh then that is um a an alternate draft that we have avail um indicated Mr. Mayor, it would read uh

525
02:31:16.560 --> 02:31:33.680
section 16.3 exterior paint color approval required and it would read that an application shall be submitted to the planning and design review board for exterior color approval. The application shall contain and sample the desired paint colors.

526
02:31:33.680 --> 02:31:50.080
That color shall be approved for or disapproved by the planning board in accordance with subsection 10.3.1. Trim color shall not exceed 30% of the total square footage of all vertical surface areas and the operative language no application is required however if the color is from the pre-approved color

527
02:31:50.080 --> 02:32:06.560
palette period whereas before on first reading it uh read uh current exterior color is unchanged or is to be painted white >> okay I >> mean this might this might be the tail the dog w I don't know how to say that saying right now but you get what I'm

528
02:32:06.560 --> 02:32:21.920
saying the dog >> how do we prove that the color that they painted is on the palette if you don't have an an application. You know, it to me it just it seems like you can't prove that the color they painted was the same color as was before. How do you prove that it's on the palette? You know, I

529
02:32:21.920 --> 02:32:39.439
mean, I go to Sheron Williams and I could grab any color I want. >> Yeah. But what then? >> You have to submit um a color post color to staff for review. and and for review

530
02:32:39.439 --> 02:32:55.520
by the the the board and then that they would then >> that YouTube color palette >> but that would only >> Linda's shaking her head >> that would only be reactionary after someone complained because it says there's no application is required if it's on the current color palette. So if

531
02:32:55.520 --> 02:33:11.680
I go down there and I say yep that looks like green and I paint it and then someone complains then I have to what's the process at that point? >> Yeah. Part of the nuance here is that prior in time, prior to the state

532
02:33:11.680 --> 02:33:29.040
preeemption, the village required an application and a permit to be issued. The state has said you cannot require a per a permit to be issued. You can't. So what we now say is not that you uh a permit is required is that you simply

533
02:33:29.040 --> 02:33:43.840
submit an application with your color post color and the um staff and if necessary the planning design review board would compare that color um uh

534
02:33:43.840 --> 02:34:01.040
chip whatever um to to the pallet that is already in existence. and it matches up. It it it it gets that's it. I >> I apologize for bouncing back up, but from personal experience because we just repainted a couple years ago. You did go

535
02:34:01.040 --> 02:34:17.359
into Village Hall. You bring a swatch and pictures to explain where you're painting. If it matches with something on the color palette, that's it. You're done. No $50, no ple. But that's your proof is because you have submitted the

536
02:34:17.359 --> 02:34:32.640
swatch. Uh >> trust me, I'm very familiar with the process. I currently have the application sitting on my desk at home right now. My wife is Pix color swatches. It's a lot of fun. Trust me. Um, but what this says is no application is required. So, if this passes tonight, I'm going to rip that up and I'm going

537
02:34:32.640 --> 02:34:49.439
to go compare my swatch to say, "Yep, that's close." And I'm going to paint my house tomorrow. >> Is then this should should this read that no application to the planning and design review board is required? >> It says no application. I don't have to fill out anything. I if if it's on the pallet, I can just go grab this swatch from >> I so I I

538
02:34:49.439 --> 02:35:06.240
>> also in lies a problem too because I know that pallet because I was just there. It's Bayer from Home Depot. Any painting contractor in the world is going to use Sheron Williams or Benjamin Moore because the paint's better. So there in lies the problem is is because I had to go three trips to Sheron

539
02:35:06.240 --> 02:35:22.560
Williams to go compare that you can't find the best quality paint. Sorry, Home Depot. uh on the palette. It's so it in lies some interpretation right away that the color that you see on that swatch is not the one that you're going to most

540
02:35:22.560 --> 02:35:37.840
likely be painting your house with because it's just not the best quality paint. >> Subjectivity. So, let me This is maybe then a two-part process. So, maybe one, we supplement the language in there that says no application to the planning and design review board is required if you're using the pre-approved pallet.

541
02:35:37.840 --> 02:35:53.359
And how would we go about changing the pallet, Al? or supplementing the pallet. Is that something we'd have to ask the planning and design review board to do >> to consider? >> I mean, if we're talking about this again, by the way, the pallet should be digitized because that's a lot of trips

542
02:35:53.359 --> 02:36:09.520
from Sherman Williams to look at the pallet color swatch back to my wife, back to Sherman Williams, back to the palette. >> Having a spouse that works in the digital design space, I can tell you the digital color, it differs from the actual color that you're seeing pretty often. >> A lot of trips. not gonna hear the end of it but I

543
02:36:09.520 --> 02:36:26.160
couldn't remember. >> So >> also >> the same field >> same field. >> So then maybe what we do is uh we adopt or ask the planning design review board to expand the pallet to include the

544
02:36:26.160 --> 02:36:44.080
other brands of paints that are within the same color rainbow that we already have. Whatever it may be. I don't think I've ever seen it. I don't think I've ever painted my house any other color than white. And that was probably a decade ago. But so maybe that's the way we do it. Maybe we ask John to adopt the

545
02:36:44.080 --> 02:37:01.040
ordinance tonight with that change to say no application to the planning and design review board is required if it's from the pallet and then if we can ask Gage in the in the the PNZ board to look at the pallet and expand it to include other brands that are major brands maybe

546
02:37:01.040 --> 02:37:15.520
and then get the recommendation from them on what the pre-approved pallet looks like. How does that sound? >> That sounds fine to me. Yeah. Yeah. It just to me it just says no application required. The way I read that $50. >> So it would leave with no application,

547
02:37:15.520 --> 02:37:34.800
no fee required or the fee would still be required. >> The fee is only required if you're not using the pre-approved pallet that we're going to be asking PNZ to supplement for us. >> So who is going to approve it if it's not P&Z? Linda, you're going to approve the color palette. >> Okay. But I'm saying they have to

548
02:37:34.800 --> 02:37:51.359
physically bring it to somebody and somebody's got to say, "Hey, it's good." Right? And who's going to be that person that's going to say, "Hey, it's good." That's there all the time. You've also enter the digital age, you This is why a digitization should put on the website

549
02:37:51.359 --> 02:38:06.880
because you submit those colors >> via a swatches have numbers, >> electronic submission. You don't physically bring it in anymore. So, so someone will sign off on that. >> Okay, that's cool.

550
02:38:06.880 --> 02:38:23.600
>> Then in addition to what we're talking about is talking about making it available on make asking them to make it available online so we don't have to come in to approve it. Is that what you're saying? >> The current process if you want to look at the pre-approved color you have to

551
02:38:23.600 --> 02:38:38.960
physically go into the office. >> Yeah. >> You can't look and look at that list of colors online. But then you're required to submit the application online. So why are we requiring that someone submits it online but then requires they come into the office to look at the colors to make sure they're on the swatch. >> Who controls the what's on that

552
02:38:38.960 --> 02:38:57.439
application? >> Why don't we just put the swatch? Swatches have numbers. Just put the swatch numbers on the application. If you're matching the number to the number then you're good. >> If I may. >> Yeah. Go ahead. I think the the

553
02:38:57.439 --> 02:39:13.600
solution >> with the language where it says no application required color we're we're struggling with that maybe the differentiator is no application fee is required

554
02:39:13.600 --> 02:39:29.359
submit the application but the there's because there's it's the same there's no the the the review is expedited it's not as if you're proposing a new um color that you're changing completely that would require

555
02:39:29.359 --> 02:39:44.319
uh in theory a more in-depth analysis of the color comparison. >> I think that achieves the same desired goal. So amend it to say no application fees required and then still ask for some direction from Gage and the PNZ

556
02:39:44.319 --> 02:40:01.600
board to see if we can supplement the current approved pre-approved color swatch to include those major brands so you have more options. What we're proposing is that section one will read exterior paint approval

557
02:40:01.600 --> 02:40:17.280
required. Uh it will now read an applicant shall application shall be submitted. The planning and design review board for exterior color approval. The application uh shall contain a sample of the desired

558
02:40:17.280 --> 02:40:33.439
paint colors. that color shall be approved or disapproved by the planning board in accordance with subsection 10.3.1 trim color shall not exceed 30% of the total square footage of all vertical service areas. No application required however the color is from the

559
02:40:33.439 --> 02:40:50.160
preapproved >> sorry actually I don't think that that achieves what we want because this is that would still require application the PNZ board for anytime even if you're even if you're get using a pre-approved color I think I think it still needs to read.

560
02:40:50.160 --> 02:41:07.439
No application to the PNZ board is required if you're using it from the pre-approved color pallet. You don't they don't pay you a fee, right, when they come in? No. So, >> sorry to shoot you down, John. because I the way that it read

561
02:41:07.439 --> 02:41:25.840
>> no review by the planning board is >> I think that's the same thing >> but it's going to specify that it still needs to be approved right because then people are going to assume if no uh application is required for the P&Z then

562
02:41:25.840 --> 02:41:43.040
I don't have to submit an application >> yeah as opposed to going to the review for uh if it seems to allow >> correct. >> Correct. >> Why why don't we craft the the paragraph the way the process works? Because

563
02:41:43.040 --> 02:41:58.640
currently if I walk into the billing department and my color swatch is acceptable, I never see the PNT board. So why didn't we put that at the beginning of the sentence? You submit an application to the building department. If it's on the the uh approved color

564
02:41:58.640 --> 02:42:14.000
swatch, it will be accepted. If not, you would refer it to the PNZ board. That way it reads as the the following steps because way as it reads right now it says my first step is to go PNZ. But if if my if I'm on the color swatch I never see gauge. I'm I'm done right then at at

565
02:42:14.000 --> 02:42:46.479
Linda. >> Read as the way we're we do the process. reading a do staff and I get together with the um building official staff and the uh um the planning and design review board iron out the language and back

566
02:42:46.479 --> 02:43:06.960
creating an adoption >> rather than try and squeeze a round peg into a square hole like here on the go it and bring it back to you next Can I can I uh go back to what the objective of this is? So, the state is

567
02:43:06.960 --> 02:43:23.439
telling us what to do basically when it comes to homeowners trying to pull a permit. We can't do that. They're saying you cannot do that. They they're, you know, they don't have to go through the hustle of having to put a permit to paint. What happens if I don't pull the

568
02:43:23.439 --> 02:43:40.240
application? I paint my house. Why do I get a fine? Well, >> because I'm saying you don't put in a permit anymore. >> It it was white before. No, >> that's what I'm saying. So, what what are we trying to achieve? To put more to make sure that the colors that the

569
02:43:40.240 --> 02:43:56.160
people select to paint their homes are approved within the PNZ so the look and feel of the village continues to be the same. If that's the purpose, we can talk about how the wording to your point um John for next month. My question here is now I'm I don't want to

570
02:43:56.160 --> 02:44:22.640
do this. the state says I don't have to. You put an owner, you know, you're making this more um ownorous on me and I just want to paint it white. What are you going to do that no longer require and issue a

571
02:44:22.640 --> 02:44:39.359
permit as part of the repaint? So we are revising the existing language to remove what used to be a permit requirement to just simply providing uh submitting an application that shows the proposed

572
02:44:39.359 --> 02:44:55.200
color that gets compared against the um existing color palette or white as the case may be. And if you're um if you meet that requirement then no further review is required. If not, it gets um

573
02:44:55.200 --> 02:45:10.800
admitted to the planning um design and review board uh as his as as has historically happened for its review if you're changing to a new color. >> Yeah. My question is if I don't want to do any of that and I just want to go

574
02:45:10.800 --> 02:45:25.439
ahead and paint my house, would we be challenged because what we're trying to put together is no longer a permit but it requires honorous sort of steps for anybody to improve their property which they will consider in the color they

575
02:45:25.439 --> 02:45:44.160
desire. Um so you know we can navigate how that looks like from a a government perspective. I want people to experience this once they're here. I'm just putting myself in the residence shoot. What are you asking me? Does the state saying it's no longer needed? I'm not going to pay. You don't need a permit. So, if the

576
02:45:44.160 --> 02:45:58.319
question here is you just want to make sure that I painted beige or white and it is it is not different than my neighbor, then we need to make rather rather accessible the colors that we we want and we would like to push for and

577
02:45:58.319 --> 02:46:14.800
we promote. But we can't really enforce by via fine or inspection that it wasn't actually the bear or the Williams uh what is it the other brand we can and so we're now putting more staff behind what

578
02:46:14.800 --> 02:46:29.600
are we trying to achieve so that that my question is from a restaurant perspective I would say I would want to paint white and it's a brand or another if you go with a bare paint and you tell them this they'll match it with any other brand and so doesn't matter right

579
02:46:29.600 --> 02:46:45.120
I just you know from that perspective or resident perspective what what do you want me to do and then how do you make sure the process is not a nightmare about someone's perception of what white needs to be versus you know who says what to the point of who's

580
02:46:45.120 --> 02:47:00.880
going to answer the person when you come into the office you know is it is it going to be Karen it's going to be Lyn you're like okay so which white okay that's good and if it wasn't so >> commissioner your question is this uh I

581
02:47:00.880 --> 02:47:15.920
think is is this enforceable? Is that what you're asking? Like if someone just if this passes tonight and someone just doing it >> correct whatever I want. Is has the state removed our ability to enforce a fine? Uh >> it was the original idea. >> Yeah. >> The state's idea is that we don't do

582
02:47:15.920 --> 02:47:31.120
this. That's what they're trying to do. So my point is there's two approaches. The number one is from a residence perspective. I will call you out if you're trying from a government perspective now in our position to make sure that it falls within our statics.

583
02:47:31.120 --> 02:47:46.160
You know, I absolutely understand why that's the reason why PNZ is getting involved still. So, how are we going to make sure that is I mean you can educate. It's the same thing as code. the difference that we're there's not going to be a an in an

584
02:47:46.160 --> 02:48:02.960
inspection or a a violation or or a fee per se that we're going to have to impose. We're just going to say, you know what, it doesn't really look like the one you show me when you came to the office. It was grayer. We can't we can't do that. So, I think this is one of

585
02:48:02.960 --> 02:48:19.439
those that I think we're fighting a fight that's bigger than us. I think we need to educate. We can provide digital um sort of explanations. we can sort of introduce uh PNC on a micro you know one of those many websites we have within our website to say this is what we would

586
02:48:19.439 --> 02:48:33.840
suggest uh we can educate people to explain why doing that provides incre you know increased property values we don't want a a blue next to a red and blah blah blah but I'm not sure that we're trying

587
02:48:33.840 --> 02:48:54.000
to we're I think we're over complicated with no way effect to measure the the how But we legislate this. I think the state in this case said I call the shots. >> Yep. >> As conversations taking place

588
02:48:54.000 --> 02:49:13.040
upon to look at the state statute. Unfortunately doesn't provide much guidance. just simply says a local government may not require an owner of a residence to obtain a permit to paint such residence.

589
02:49:13.040 --> 02:49:30.319
So we can't require a permit. I think the attempt that the village is trying to accomplish here maintains the integrity of the appearance of the of the state park is

590
02:49:30.319 --> 02:49:50.000
to say that you have to submit application that shows what color you're proposing and it gets compared against other as opposed to before you would submit that and the village would issue a permit.

591
02:49:50.000 --> 02:50:09.240
That is now prohibited. Cannot require or cannot um condition the painting on the issuance of a permit. Playing devil's advocate doesn't say that it prohibits us from requiring an application.

592
02:50:10.800 --> 02:50:27.439
>> What power does that have? I guess how did that application? >> Well, you know, to to that question, in theory, if someone paints their house in a in a without having submitted an application as required by the code in

593
02:50:27.439 --> 02:50:45.319
theory, city, the village could issue that property owner a code enforcement citation, which then would their that remedy or their compliance would be to submit the application. swatch gets through.

594
02:50:49.439 --> 02:51:06.800
>> Is that one of the things that could be challenged by the resident holding the state statue? >> Commissioner, I I I would be foolish to tell you or any other municipality in similar situation that that

595
02:51:06.800 --> 02:51:25.439
wouldn't occur. um because there's just no way to >> to know. >> No, thank you. Yes. >> What do you got for us? >> Just a quick comment. Um the backstory with this ordinance for stopping

596
02:51:25.439 --> 02:51:43.359
municipalities from um enforcing permits for paint came from the fights that they had in homeowners associations. It was about control. Residents do not want to be controlled. They do not want to be told what to do, not be told what

597
02:51:43.359 --> 02:52:00.319
color to paint their house. That was the background story. However, most municipalities have said, "Yeah, we we we don't want we won't give you a permit, but we don't want you to paint your house black." So in Biscane Park they we haven't

598
02:52:00.319 --> 02:52:18.560
enforced um this particular uh ordinance as strictly as other municipalities do. When people have the light colors, what they call the light colors on the pallet, they don't need an application. They they don't need to go to the board.

599
02:52:18.560 --> 02:52:36.399
And I would suggest they just completely leave that out and just let the people that are painting the dark colors come in and do an application. Commissioner Amsa is completely right. How can how can we enforce it? If someone paints their house peach and it was pinkish,

600
02:52:36.399 --> 02:52:53.279
how would I know this is what? >> I mean, the manager has been very generous with with with time listening to everything I have to say. He was right in saying, "Let's just allow people to repaint the house the color

601
02:52:53.279 --> 02:53:09.439
that it was before and not let them go and get a permit." We can use Google um u to get images from the previous year and see, okay, this is how the the house looked and this is but that's a lot of work for us. How many houses >> didn't know the color?

602
02:53:09.439 --> 02:53:25.120
>> I'm still not gonna get the right color because that's digital. I mean, purple looks bluish on when you look at it on a computer. If they paint it aqua, it may look like it's the same color, but they may have changed the color. So, it's

603
02:53:25.120 --> 02:53:41.439
going to be ridiculous for us to have to we can't enforce it anyway if they paint the light color. So, we should just move away from that and just let the planning and design review board review colors that are outside of the light color pal

604
02:53:41.439 --> 02:53:57.600
uh side of the pallet as they do with roofs. They have specified these are the colors we do with the roofs. Anything else is outside that >> they have the provision in the land code that that allows them to review anything that's not harmonious with the village. And that's exactly what this references. >> Yeah, it's very subjective. It's very

605
02:53:57.600 --> 02:54:13.680
very subjective. >> Right. But that's outside the color palette. So I I'm I'm this is like a full circle argument to me guys. I I think that you know we just >> we allow John to bring it back to us to achieve the purpose of if it's within the color pallet then you don't got to pay the fee and we continue with the

606
02:54:13.680 --> 02:54:29.120
application process that we have and if it's not approved in the color palette that we got then you got to go in front of PNZ and they got to make sure that it complies with 10.3.1 which is the harmonious provision. Listen, uh, after hearing that, uh, I'm of the opinion that if it's not on the color palette

607
02:54:29.120 --> 02:54:44.160
and someone paints their house, it's going to be glaringly obvious that it doesn't because it's not just going to be like one shade off. It's going to be, you know, colors are light colors and it's very, very, very dark. >> Dark, right? >> So, I and now knowing that we're not going to probably enforce that's is that

608
02:54:44.160 --> 02:55:01.200
light blue or is it dark medium blue or whatever, it's going to be a glaringly obvious different thing that I'm completely fine with leaving. No application required. Uh unless it's uh as long as it's on the color palette, right? Passing it as that is because it's going to be obvious. We're not

609
02:55:01.200 --> 02:55:18.080
going to enforce it if it's one shade or another. If it's, >> you know, if they painted their house black or dark brown, >> purple. I mean, we'll notice right away that >> it's going to be obvious that that person needed to submit an application. So, I'm fine with if it's on the color palette, no application. That's And that

610
02:55:18.080 --> 02:55:32.000
>> just leave it alone. uh has the spirit of what Commissioner Aler is looking for is not burdening the residents. They want to paint it something that's on the color palette, >> by all means, paint it. >> It's uh >> we're removing we're removing the impediment of of the permit, which is

611
02:55:32.000 --> 02:56:01.920
what we're required to do by law. one one month work with of with staff to narrow down the language what and make sure that it's how we want it to read and bring it back to

612
02:56:01.920 --> 02:56:25.279
my suggestion that the matter be continued to date and time. >> I like 6 p.m. or as soon as there >> I I got one more question then I'm ready to make that motion. Uh we're currently issuing permits right now because I almost submitted one today. Uh what

613
02:56:25.279 --> 02:56:39.040
happens to those permits that get submitted between now and when we adopt this? Are they null and void as because it says on there that it says on there a permit that you have to have you have 60 days to complete the work and you have to get a final inspection but after this

614
02:56:39.040 --> 02:56:59.600
we won't have any more final inspections >> okay so we just got because I literally printed the form today it's just an old form then got it okay sounds good so I so just one question Darin so are we just are all the houses in Biscane Park currently on the color palette

615
02:57:00.960 --> 02:57:19.359
And then and then to follow up, I if are we going to start looking for color pallet houses? >> Okay. So, okay, forget it. Forget the rest. >> I think they >> that's starting to sound like the cat uh

616
02:57:19.359 --> 02:57:33.840
on a leash organs. >> I make I make a motion we continue this to the July meeting. I I have a question before um because I agree with July um moving it over there. So, are we including the the $50 or no with the

617
02:57:33.840 --> 02:57:52.640
application? >> That's for that's for PNZ. That's for PNZ. >> So, if you do an application and you don't and you're outside, you still have to pay 50 bucks. And that's what we do today. >> Okay. So, uh, Ryan has a motion to

618
02:57:52.640 --> 02:58:09.439
continue to July 7. Do we have a second? >> I'll second it. >> Hey, we can all in we can >> 6 PM sooner thereafter as soon as possible. Got it for the record. Okay. All in favor? >> I >> I Okay, let's go down to 10B. Um, our

619
02:58:09.439 --> 02:58:26.040
ordinance. Uh, now we did combine this one, uh, 10B with 11F because 11F is kind of the natural progression of 10B. But let's start with the ordinance. Uh and you know we'll get to the resolution portion of it I think. So

620
02:58:28.000 --> 02:58:42.720
uh this is the this is the procurement manual I think. >> Okay. Uh John would you read this one on the record for us? Sir uh this is ordinance number 2026-04 entitled an ordinance of the village commission of the village of Biscane

621
02:58:42.720 --> 02:59:00.319
Park Florida amending article 8 purchasing and procurement of chapter 2 administration of the code to establish a purchasing system for the procurement of supplies materials equipment services and contractual assistance necessary for the operation of the village providing for inclusion in the code providing for

622
02:59:00.319 --> 02:59:16.640
conflicts providing consumers errors providing for severability and providing for an effective date. >> Okay. Thanks. >> If you wish, I can read the title to the resolution. Uh it is a companion resolution uh number 2026-46

623
02:59:16.640 --> 02:59:31.600
entitled the resolution of the village commission of the village of Biscane Park, Florida. Approving and adopting the village of Biscane Park purchasing policies and procedures manual authorizing the village manager to implement the manual providing for conflict screr errors for severability and effective date. Procedurally, you

624
02:59:31.600 --> 02:59:47.840
would have to adopt the ordinance first and then the resolution. >> Right. Okay. Thanks, John. And we have Christina. Are you on with us? Because I know this one involved you. >> Hi there. Yes, I'm I'm on. >> All right. Thanks for being with us this evening, Christina. I think there might be some questions for you uh on these

625
02:59:47.840 --> 03:00:03.600
items. Um All right. So, uh the ordinance, we have to start with the ordinance. Uh first and foremost, do we have any public comment on the ordinance? So, I'll open public comment at this time. Going once, going twice. Hearing none. Okay. So, we'll close public comment on

626
03:00:03.600 --> 03:00:19.920
the ordinance and I need a motion in a second to uh move to discuss. Do I have a motion? >> So, moved. >> Okay. So, let's move to the discussion. So, there's a couple of things that have been brought up. Al, I don't know if you have any specific introduction to this one. Other I mean, I think we all kind of know where we're at with it. Um, but

627
03:00:19.920 --> 03:00:36.080
I'll give you the opportunity because there's there's two other things I'd like to do before we get into the actual discussion portion of this is one hear from John about any potential conflict or maybe conflict apparent conflict that you might be able to help us resolve between charter

628
03:00:36.080 --> 03:00:53.600
ordinance and resolution. And then Christina uh unfairly I'm going to call on you I think maybe to help help us better understand where it comes from. you might be more helpful, Christina, on uh on the actual manual if and when we get to that. Uh but uh Mr. Manager, I'd

629
03:00:53.600 --> 03:01:07.680
like to give you an opportunity to introduce it and then ask John if we can talk about the legal component. >> No. Um Mr. Mayor, I just want to be brief because I know we're running out of time. We only have an hour left for the agenda. Yeah. >> But I just wanted to point out where uh

630
03:01:07.680 --> 03:01:24.000
how we got here is because this was first discussed at strategic planning. uh it was I think was discussed in length of strategic planning and and that uh we wanted to move the projects along. How do we move the projects along

631
03:01:24.000 --> 03:01:38.960
is by uh looking at our procurement code and and bringing it up to it to current standards and and bring it up to uh it was wasn't u it's it hasn't been updated since 2014

632
03:01:38.960 --> 03:01:55.200
and uh we and and since 2014 of course the dollar doesn't go as far as it it used to. So that that was the uh how we got here today. Um it was discussed and I think there was consensus. Uh our our

633
03:01:55.200 --> 03:02:10.000
consultant um asked everybody if there was consensus to move forward and we moved forward and then um the city attorney and I and with our our procurement specialist uh sat down and started drafting the ordinance and that's how we got here.

634
03:02:10.000 --> 03:02:26.080
>> Okay. All right. Thanks Hal. So John, uh I'd like to have you if you if you'd be so kind to help us understand the flow. I mean the top down flow I guess would be the way that I would refer to it of charter to ordinance to resolutions. Can

635
03:02:26.080 --> 03:02:42.319
can you provide us with some some clarity from a legal perspective? >> Yeah, absolutely. >> Okay. I I will start um my response by uh briefly mentioning that um earlier today I had uh communications with your

636
03:02:42.319 --> 03:02:58.240
uh procurement consultant, Miss Brown, and during the course of uh that conversation, she mentioned to me that um my my predecessor had advocated strongly for this ordinance before you

637
03:02:58.240 --> 03:03:13.120
and you know, we're following through uh with you the direction that was given to staff uh at the strategic session. And what you have before you is a proposed uh ordinance and accompanying resolution

638
03:03:13.120 --> 03:03:31.840
that uh significantly updates your policies and procedures when it comes to procurement. Top down you have a charter provision in section 3.05 05 that says that you are and paraphrasing you are supposed to have u a

639
03:03:31.840 --> 03:03:47.040
purchasing ordinance. Uh to distill it down to its basic component, what you have before you is in fact a procurement ordinance. Um does it change what what's currently in the

640
03:03:47.040 --> 03:04:05.600
code? Yes, it does. Um it is intended to as the uh ordinance specifically uh states to um create a mechanism for the village to acquire goods and services um through a competitive procurement

641
03:04:05.600 --> 03:04:21.279
system. I will make m make one comment that as it's currently written and in the agenda I would add that it it says procurement and I would put in the word and I'm recommending competitive procurement uh because I think that

642
03:04:21.279 --> 03:04:36.720
certainly is the intent and purpose of this entire exercise. Uh what it the ordinance then does it says that um as authorized by the charter and by state applicable state law you are adopting um

643
03:04:36.720 --> 03:04:53.439
you're uh electing to adopt um uh a purchasing manual by resolution and it authorizes you to do so. But to the comment made before that, well, this is changing the charter and this is

644
03:04:53.439 --> 03:05:10.240
changing the code. No, it is not changing the the charter. The charter says we need to have a procurement ordinance. This is a procurement ordinance. Um, and it fulfills that requirement. Uh, as to the content of

645
03:05:10.240 --> 03:05:26.000
the purchasing policies and procedures. um that is part of the resolution that is in your discretion. Uh but um you know when we were tasked with this project uh I worked very closely with

646
03:05:26.000 --> 03:05:44.000
Miss BR Miss Brown. Uh I provided a initial draft which she then um added her thoughts and and additions to which I believed uh on my review were very appropriate and adopted uh almost all of

647
03:05:44.000 --> 03:06:00.720
them. And the end product that you have before you is the resolution. That is the second step in this process. First, you adopt the ordinance. You have an ordinance. You have a procurement ordinance as required by charter section 3.05.

648
03:06:00.720 --> 03:06:17.200
And in that ordinance, you're authorizing yourself to uh implement it those provisions through um a purchasing policies manual that you're adopting by resolution. The benefit of that, as I mentioned on first reading at the last

649
03:06:17.200 --> 03:06:32.080
meeting, is you don't have to go through the two-month process to make changes uh to those purchasing policies and procedures um if and when the need arises. Uh as to

650
03:06:32.080 --> 03:06:50.160
the changes, uh we provided to um the commission as part of the agenda backup material a detailed memo explaining what the improvements and that's what I call them improvements are to the uh proposed

651
03:06:50.160 --> 03:07:08.319
purchasing policies and procedures over what currently exists in the in the village code. >> Okay. Uh, well, very quickly, John, before we get to that, I I know you said you worked with Christina. So, Christina, um, I don't know if there's anything that you'd like to add to what

652
03:07:08.319 --> 03:07:24.399
we've just heard from the attorney on this. I know that it's it's what we're talking about is updating our current standards, which are 12 years old. >> So, do you have any context for us to consider while we talk about this? >> Definitely. I think uh when I first

653
03:07:24.399 --> 03:07:40.800
started supporting the village last year, I I met with Mr. wise men. There were a lot of things that we had talked about. For example, um cone of silence and bid protests and uh we also discussed um piggybacking and all of

654
03:07:40.800 --> 03:07:57.279
these different um components of procurement that were not um clear within our code and it created a lot of confusion. So, it makes our bid packages longer and more complicated than they should be because we have to pretty much state everything within the body of the

655
03:07:57.279 --> 03:08:14.880
of the RFP or the ITB and uh there's it's just been a challenge to keep things consistent. So with the procurement manual, we're able to now kind of have a a framework where we're consistently doing the same thing over and over again, and there's no question to how do we open a bid, how do we

656
03:08:14.880 --> 03:08:30.720
announce it, uh how do we break a tie if a tie happens, and so on and so forth. We we had no language about a request for proposals, a request for qualifications and in our code. We just had invitation to bid or lowest bidder. There's there's so many different types

657
03:08:30.720 --> 03:08:47.120
of procurement methods um that are used consistent consistently across the country and especially here in South Florida. Uh we we see how Miami Beach does things, how city of Miami does things and we were definitely behind on on on the ball with this. So we uh when

658
03:08:47.120 --> 03:09:03.840
I was speaking with the attorney now, you know, we discussed all these different components that needed to be integrated and we kind of put it together. I mean, nothing is ever going to be perfect. Uh this is going to be a labor of love. we'll have to bring it back over the years in case we find other things that need to be updated or

659
03:09:03.840 --> 03:09:18.399
changed, but for right now, what you have is a really solid um backbone and and I agree uh with the the attorney and the manager, this was needed and we've been needing it for a long time and I'm just thankful that we've put something together that we can follow now moving

660
03:09:18.399 --> 03:09:37.000
forward in a more consistent manner. >> All right, thanks Christina. Um, all right. So, we have all three individuals that worked on this and and and help develop what is in front of us now. So, I'll ask uh I'll just open to the commission for discussion on this item

661
03:09:40.240 --> 03:10:00.080
>> with Bob >> questions were answered chartis you can't change anything in charge unless it goes in the res. But what we've just heard from John is that we're not changing the charter. The charter says that it's beset by ordinance and we're amending the ordinance.

662
03:10:00.080 --> 03:10:15.200
>> I don't think u I didn't understand commissioner Samaria that uh Barbara was saying that we're changing the charter. I didn't identify that that was the question. The question was more is this the intent of the charter and is is the

663
03:10:15.200 --> 03:10:30.800
uh resolution via this ordinance uh that and if you you know if in fact you're going to put all procurement uh conditions per se into a resolution does that fit the charter and her question if it doesn't then it would

664
03:10:30.800 --> 03:10:48.319
require an amendment to the charter so um that's how I read it and I think it's a it's a very fair point you know one that I went to the attorney as well to just to try and understand the read. I'm curious to say to see what you all think about that.

665
03:10:48.319 --> 03:11:05.840
I definitely have my my thoughts, but um I think that's the that's my number two point. I'd get to that. >> To me, I think it's very clear that you know the charter says that it needs to be a procurement ordinance and this is what we have before us a procurement ordinance. Uh I trust the attorney's uh

666
03:11:05.840 --> 03:11:22.720
opin opinion on this. There's only two attorneys sitting on this dis and I and I trust the the ones we have here. Uh that this >> I'm not sitting in that capacity. >> I know. I know. I know. But you're still sitting uh but this is a this is we're following the charter and we're moving into uh the 21st century. There's so

667
03:11:22.720 --> 03:11:38.160
many things in this manual that were the code was silent on and it's it was jaw-dropping when I started reading through it. I was like, how do how are we operating as a village without the many many different provisions that we were just not we didn't have our code was silent on. So to me, as long as

668
03:11:38.160 --> 03:11:53.840
we're not we hear from our attorney we're not amending the charter. This is not a charter amendment. This is uh we're following the charter. We're and we're moving into the 21st century. To me, this is a no-brainer. I am fully support with this. I think this is a great step. Uh once I started reading through it, I I was amazed how many

669
03:11:53.840 --> 03:12:14.479
things we weren't doing, and I'm glad we are doing them. I agree with that. >> Okay. Um let me let me ask uh John you a question very quickly on this. If the way this is being proposed to us is the ordinance establish establishes this the

670
03:12:14.479 --> 03:12:31.840
um the policies and the procedures for competitive procurement by the resolution. Correct. >> That is correct. And it is a system that is widely used uh throughout the state of Florida here certainly here in in

671
03:12:31.840 --> 03:12:49.840
South Florida and is um used by other municipalities that have um similar type of provisions in their charter that talk about adopting a procurement um uh system by ordinance.

672
03:12:49.840 --> 03:13:07.600
And you know, I I I want to emphasize that the first um section of the proposed ordinance um very specifically references the authority of the of the village

673
03:13:07.600 --> 03:13:23.680
under state law in general. Uh the section of the charter uh 305 and 4.03 and 4.03 03 is the authority to adopt things by ordinance. Um that we very specifically say the village co

674
03:13:23.680 --> 03:13:40.720
commission hereby establishes and this is the new language that I'm u a competitive procurement and purchasing system for the procurement of supplies, materials, equipment, services and contractual assistance necess necessary for the operation of the village. That is what we're doing here um by

675
03:13:40.720 --> 03:13:58.399
ordinance. Um, we then go on to give the the this commission and your staff the flexibility to then uh adopt and implement a purchasing manual that for ease of

676
03:13:58.399 --> 03:14:16.160
future revisions is being done by resolution as opposed by by ordinance. Um, and it the section um that's in section B. In section C, there's specific language about what the effect of that purchasing manual is. Again, a

677
03:14:16.160 --> 03:14:34.239
purchasing ordinance provision. Uh it also there is a provision that very specifically cross references the intent of the village to be consistent with uh applicable law. And last but not least, um that the uh village manager uh or

678
03:14:34.239 --> 03:14:49.920
designate is authorized to administer and uh enforce the purchasing manual which is what we already do uh within the context of the existing regulations. >> Can I ask you John, how did changes to

679
03:14:49.920 --> 03:15:05.200
this policy and procedure work? >> We're establishing it by resolution. >> Yes. Do changes need to come back to this commission? I see the manager nodding his head. So changes to whatever this hypothetically speaking, let's say we adopt this

680
03:15:05.200 --> 03:15:22.000
tonight. If we do, if Al or you know something was raised by by one of our residents to say a previous manager, would you have given this to the previous manager? a future measure 20 years from now. Let's say this policy is still in place and we got a manager or Bill game park has a manager that you

681
03:15:22.000 --> 03:15:38.720
know the commission at that time says gee we don't we're not happy about this threshold bigger or smaller whatever changes to this policy happen by resolution so they have to come back before this commission >> that is correct um and I think

682
03:15:38.720 --> 03:16:00.399
one of the critical concerns I have aboutility of this setting by state to us one of these areas and it would take us two months to implement

683
03:16:00.399 --> 03:16:18.319
that just as priority dates. Uh by doing it this way we would be able to that process updating the first policy achievements to conform to the requirements they all by

684
03:16:18.319 --> 03:16:35.120
>> then your question is because Bob brought up something I mean with this city manager here I'm I'm satisfied with you and I'm not talking about you but she brought up the past city managers that we have had and even the future city managers are we going to have to do the new resolution for the next

685
03:16:35.120 --> 03:16:51.520
>> so city manager that's a big concern that I >> commissioner uh under our current policy if we decide to tighten the purse strings on a future manager it would take two meetings to do that versus by moving to a resolution system we could do it in one meeting so I don't really see a future commission giving away the

686
03:16:51.520 --> 03:17:07.600
the the fortune but I do see the ability that our somebody up here might want on the DIS to tighten the purse strings on a future on a future manager hey they're spending too much we had a budget shortfall we want reign them in. You would currently under this system take two meetings to do that, not one. Versus

687
03:17:07.600 --> 03:17:23.840
that would and we move to a resolution form. We would only need that one meeting. We could adopt uh changes to our manual and move forward versus you would have an additional 30 days that that manager could continue to spend >> right >> under the policy. So it's it >> if it can be done in one resolution, I

688
03:17:23.840 --> 03:17:43.040
agree with >> government efficiency. We talked about government efficiency earlier when I talked about property tax. This is another way we can be more efficient. we can we can our staff can be more efficient. Again, nob brainer to me. >> I have two thoughts on that. Um I am with uh Commissioner Sam. I mean some

689
03:17:43.040 --> 03:17:59.840
questions came back and forth, but I'm going to start with the first thing because I was thinking okay and you you both touched on this. Who's this serving? That was my first question. Who are we serving by doing this? And so there is a lot of parts in the manual that I agree are absolutely

690
03:17:59.840 --> 03:18:17.040
um great ways to modernize what we never had. I think the manual takes care of a lot of stuff that's been sort of floated unressed. Um a lot of risks and liability that the village could have been exposed to that I think we're putting together in a straight line. So

691
03:18:17.040 --> 03:18:33.439
I think that I'm 100% that the manual is needed. I think I'm clear on that on that aspect. Then I go about again I read the charter. It says the government has been created to protect the governed not the

692
03:18:33.439 --> 03:18:50.080
governing. That's how it starts. So I go back about what what is sort of who's who does it serve. So, in the strategic planning session, this was brought up by was it you or was uh was it or was it you that brought it

693
03:18:50.080 --> 03:19:08.720
up or was the attorney? >> Who brought it up? I'm trying to figure out who put it together that was needed. I want to identify. >> I know I spoke to the issue. >> Okay. >> Whether I was the first one, I don't I I cannot tell you. >> So, so so that's my thing. So obviously

694
03:19:08.720 --> 03:19:23.040
this comes because it's a it's a it's a tool for administration doesn't it didn't come up from anybody in this commission who represents residents. It comes from the administrative part which is a legal aspect and the manager to make sure that we have the right tools

695
03:19:23.040 --> 03:19:40.479
in place to do the work more efficient faster and sort of clean a lot of the hurdles that we've been dealing with. And I I don't think that was the intent of the charter and that it's required

696
03:19:40.479 --> 03:19:58.319
two months. So the legislative process takes the appropriate time to consider lots of it and that is included resident participation, proper debate, proper inspection and accountability

697
03:19:58.319 --> 03:20:14.880
behind. So I'm going to go back to my process about that. I think it's needed. I think we need a manual. I don't agree with everything in the manual. Maybe I would suggest few changes, but I think this is

698
03:20:14.880 --> 03:20:30.560
definitely a way to go to improve where we currently are. But I do have to address that. I don't think it's transparent how it came forward. I don't think you know if you look at the agenda in the strategic session there's nothing that talks about

699
03:20:30.560 --> 03:20:46.080
this point obviously we are there with no more than just discussions on what we thought we need to do for the village and none of us spoke about this so it comes from the administrative portion of the village which is how can we be more efficient

700
03:20:46.080 --> 03:21:08.000
um so that part I not I don't love it because again it goes against the transparency if you will of why are we here? Um so I wrote a few questions because I was thinking about the ordinance. So on

701
03:21:08.000 --> 03:21:24.160
the purpose of the two reading ordinance process is to provide transparency the opportunity for participation. So if a concept comes before the commission it it's it was discussed as a framework when we talked about on the strategic um planning session. The

702
03:21:24.160 --> 03:21:40.399
ordinance was then presented on first reading last month without any of this. So for the first time, I received this item on Thursday evening. For the first time, we are looking into

703
03:21:40.399 --> 03:21:58.479
a huge change in terms of purchasing powers delegated solely to the manager's discretion. They used to be sitting on the commission which people have only see for a few days.

704
03:21:58.479 --> 03:22:15.520
You may call that efficient which I agree in certain aspects has to be. I I don't call it as transparent as I would like to be and maybe as I read the charter intended and I think first I am not a big fan of putting stuff between

705
03:22:15.520 --> 03:22:30.960
first reading and second reading. One thing is to talk about if white is white for PNZ. A different thing completely is to talk about procurement for the first time changing in what 20 years. It was addressed it was 2005 during the

706
03:22:30.960 --> 03:22:46.239
strategic session and it was 2014. So I don't know what the changes are there. So the idea that now uh we're making this a priority it's it's certainly brings questions. So, how were residents and commissioners expected to fully

707
03:22:46.239 --> 03:23:05.439
evaluate the practical impact that the ordinance on the first reading if the purchasing manual was not um available until now? That that was one of the questions. If all the policy around the purchasing uh procedures are going to be in the

708
03:23:05.439 --> 03:23:23.760
manual, shouldn't that document have been presented with the ordinance on the first reading? So, the public had the benefit to review this and come forward with comments. That brings me to my second point, charter compliance. Um, with Barbara, I

709
03:23:23.760 --> 03:23:39.439
called Barbara because I was like, I I didn't even think about that. I I did exactly as the attorney suggesting, ordinance for ordinance. In a way, I was giving it a check. But then I go back to who does this

710
03:23:39.439 --> 03:23:55.200
benefit? Why are we here? Because the benefit needs to be for the govern and not the governing. The resident's concern is that uh charter 305 states that competitive bid procedures shall be established by

711
03:23:55.200 --> 03:24:12.399
ordinance. So the question for the attorney was can you explain how this complies with the charter requirement? The competitive bid procedures be established by ordinance. We heard it. We have an ordinance in place. So that's checked. If in the future there were to

712
03:24:12.399 --> 03:24:28.800
be a amendments to the thresholds, the quad requirements, the exemption, the procurement procedures can be modified through a resolution and purchasing manual. What procurement procedures are actually being established and preserved in the ordinance itself? And that was a

713
03:24:28.800 --> 03:24:44.160
question that kept coming. So if we put all of the effect of the weight of the ordinance into a resolution and this is a question so you might want to correct me if I'm wrong. As I was reading the ordinance I don't see any substantive related to the procedures

714
03:24:44.160 --> 03:25:00.399
themselves that that won't go back to 305. You know that it's established by ordinance is established by resolutions. That that's one of the questions. I don't want to lose the train of thought. So I'll go if you can help me with that.

715
03:25:00.399 --> 03:25:20.800
Um on this note, how do you explain how moving forward this sort of procurement procedures into a manual that later? Let me rephrase. Can you explain how moving procuring procedures into a

716
03:25:20.800 --> 03:25:35.680
manual that might be later be amended by resolution comply with the charter requirement that competitive beating procedures be established by ordinance? So in the future go back to again it's not us. You have

717
03:25:35.680 --> 03:25:51.200
another manager whoever comes in and and decides to change all these powers again. What do they change? They changed to the resolution because it's a new I'm sorry, they're changing the ordinance number and then and that qualifies

718
03:25:51.200 --> 03:26:07.200
because all the information lives in the resolution. So that that you know if if we the charter says you have to change it by ordinance in the future, how do you propose that's done? That would be my second question.

719
03:26:07.200 --> 03:26:26.960
I'll I'll go five parts to give you the ability and then I have a three point and then I end but I'll let you I'll stop here because >> let me first answer the um >> you want me to repeat the question

720
03:26:26.960 --> 03:26:41.439
>> and and for all you as it relates to this particular ordinance and this issue in general um I am one of a number of people who have had input into this.

721
03:26:41.439 --> 03:26:59.680
Um u I am here willing and able to answer the questions regarding the legality that have been raised. But I will start by saying not in a million years would I bring forward an ordinance

722
03:26:59.680 --> 03:27:15.680
that is being attributed to me for that matter for staff without the direction of this commission first. Uh I think that I made it very clear during the course of the interviews of uh potential village attorney which I'm currently

723
03:27:15.680 --> 03:27:33.840
sitting as I am not a policy setter. It is not my function to set policy for this commission or for this village. That is your function. I bring the documents to you for your review and approval at your direction. So I I

724
03:27:33.840 --> 03:27:51.680
cannot agree that we're doing this for administration. We're doing this for the benefit of the village. Um uh to the extent that I am the scrivener of this uh I feel comfortable both as the drafter and as

725
03:27:51.680 --> 03:28:07.359
the um legal analysis that what we're doing conforms to our charter. Charter says as the as the vice mayor read um and have it here competitive bid

726
03:28:07.359 --> 03:28:24.640
procedures shall be established by ordinance. If you look at the ordinance that we have before you, it does that. It says that we are going to create a competitive procurement system um um at at the village commission and

727
03:28:24.640 --> 03:28:40.080
at the village administrative level. Now, we can disagree and that's perfectly fine um with do we need to write it out in the entirety of the ordinance, which is I believe what Miss Cole and the vice mayor are saying they

728
03:28:40.080 --> 03:28:54.800
would like to see. If that's your direction, I will do it gladly, vice mayor. Um uh but to the extent that the ordinance gets adopted as it is being proposed and is before you here this

729
03:28:54.800 --> 03:29:11.359
evening, I believe it does comply with section 3.05 of the charter because we are adopting an ordinance that does create a purchases a a competitive purchasing system for the procurement of supplies for the the village. It talks

730
03:29:11.359 --> 03:29:26.080
about what the effect of it is um how it's done as to the issue of um how um then the policy or the manual

731
03:29:26.080 --> 03:29:43.520
works is yes there is an ease of function not just for administration but for this commission sitting in its policy setting role. If you want to do it by ordinance and that's the consent to the direction of majority of this

732
03:29:43.520 --> 03:30:01.760
commission, direct me and I will do it, if that is how you want to do it. Um, but otherwise I think this is is good. Um, it's legal, it's enforcable, and it checks off all the boxes, so to speak to

733
03:30:01.760 --> 03:30:16.479
to So, you asked two interrelated legal questions which I believe I've answered. I do believe this complies with section 3.05 and it is for the benefit of the of of the the community as a whole and of this

734
03:30:16.479 --> 03:30:34.880
commission to allow us to drag our purchasing policies and procedures out of the last century into the new century and update them. Now whether or not you agree or disagree with the thresholds or some of the components that's next step

735
03:30:34.880 --> 03:30:51.040
in the process. No, so let me be very specific on my questions because those weren't and so so I'm going to be a specific. So that was a statement from me. I want to make sure that the first point on transparency is very clear. You have no one here raising the hand because at the strategic planning

736
03:30:51.040 --> 03:31:06.239
session there was no commissioner sponsoring the idea of moving away from what the charter says related to procurement process. what it did come up when you presented it is that there is an opportunity to update and at 100% I

737
03:31:06.239 --> 03:31:22.880
agree which is where we are okay I'm saying it doesn't come from resonance concern it obviously comes because on the dayto-day there's certain hurdles that we've seen liability as I said risk that I've said that I think it deserves the idea of moving this forward and

738
03:31:22.880 --> 03:31:38.160
consider it and the and the next step is where we are now which is let's look into that for how many weeks you guys have been working on this. So on that point, if this is for the residents, the package should be completely put together with all the information on the

739
03:31:38.160 --> 03:31:54.080
first ordinance reading. That is for me and this is my perspective how we provide the transparency on what we decide together. So I would want to see this last month all together. If that wasn't the case, I think the process needs to be as needed

740
03:31:54.080 --> 03:32:11.279
so that we can get there with everybody's having the opportunity to to decide this because the ordinance asking for the time. I read the ordinance as um if it's a feature that we have two months to go through the process.

741
03:32:11.279 --> 03:32:27.439
currently it's being presented at is a buck to fix and I I just don't feel comfortable and I'm talking just about what it represents transparency and time through this that this is the the way we are approaching so I want that was my

742
03:32:27.439 --> 03:32:45.520
statement my question my legal question so is you you answer the first one do you feel this in a way represents you know the ordinance by ordinance compliance with the charter we The second one, if in the future we were

743
03:32:45.520 --> 03:32:59.920
to modify this ordinance, not this ordinance. If in the future we were to modify the procurement levels, the manager wants to change it to $100,000, whatever it might be, we change a bunch

744
03:32:59.920 --> 03:33:16.800
of the a manual, does it mean that it has to be a by resolution or by ordinance? And if it's by resolution, does it still follow the charter direction that you need an ordinance to amend it? >> Yes. >> Okay. >> No. No. >> Okay. >> You're you're missing an intermediate

745
03:33:16.800 --> 03:33:32.560
step that I tried to explain a moment ago. You would do it by resolution because the ordinance which complies with section 30 3.05 gives you that authority to do it that way. >> Okay. >> Okay. Okay. So, it reads

746
03:33:32.560 --> 03:33:48.080
>> otherwise again back to you get the if this commission as a majority says put it all in the ordinance tell me and I'll do it. >> Yeah. Because I think again I don't disagree uh with the 90% of what's in here in the manual to be honest with

747
03:33:48.080 --> 03:34:05.920
you. is just how we're going about as it's been presented both in the strategic session and so far last month and so far today are a lot of this is fixing the time conception besides with Christina is

748
03:34:05.920 --> 03:34:23.040
Christina right I'm sorry Christina and you you made a a very good presentation of all the issues in terms of risk um you know things that are confusing that were sort of floating in the air but when it comes to village money and what we're talking about how we move forward

749
03:34:23.040 --> 03:34:40.000
for a proven art tax dollars from our residents the time is a huge component of that process evaluation and accountability so I think there's two parts to that so I do think given my feedback the portion

750
03:34:40.000 --> 03:34:57.600
of this could be put into the ordinance and a lot of this you know not I don't know if it's all you know how it works but that will be something to think about. >> Yeah. >> My question is the next sitting manager

751
03:34:57.600 --> 03:35:13.279
that comes in do everything that supposed to do right. >> No. So, so as it becomes you adopt it, >> right? >> You it becomes whatever any manager from

752
03:35:13.279 --> 03:35:29.040
this day forward has to follow. And if you want to change it, this commission, not the manager, makes that change by resolution. >> Okay. >> Explain it for you. >> That explains it. >> If we take this and copy and paste this manual and put it into into the the

753
03:35:29.040 --> 03:35:44.960
ordinance, which by the way, the ordinance has 51 lines. >> Yes. >> That explains our procurement process. This is 18 pages. >> Yes. >> It's a lot. Um, it would take two meetings. If if Al moves on, new manager comes in and they're spending like crazy. It would take two meetings to bring in the person. You can't spend

754
03:35:44.960 --> 03:36:00.720
like crazy. What are you saying? You have you have a specific you have specific amount. I mean the only change is that you're going to take two months instead of a week potentially. Let me give you the other side of the story to that. So >> give you plenty of time. Let me let me finish.

755
03:36:00.720 --> 03:36:16.160
>> Okay. Yeah. And I'll just close on that on that feedback you're giving the commissioner. >> If we adopt this this manual in our ordinance, it would take two meetings to change it. However you want to change it, however future commission want to change it versus this manual. If you want to change it in one meeting, you

756
03:36:16.160 --> 03:36:32.239
adopt it as a resolution. You adopt this ordinance as read and you adopt the resolution. That allows us to adopt and change our our procurement manual in a more efficient manner than two meetings. And it's up to the dis up to the five of us sitting here to decide whether or not

757
03:36:32.239 --> 03:36:49.680
that's a good idea for our village or not. I am of the opinion it is. Mr. Aer is of the opinion it is not. >> No, you're not. Uh I haven't finished >> speak for you. I don't want to speak for your >> Well, please don't you say that. Please don't speak for me. >> Um but the the fact of the matter is in

758
03:36:49.680 --> 03:37:06.720
my opinion that this is in the benefit of the residents. We only have a code department that's a staff of two. If they need new laptops and it doesn't fall within the current process, Darin has to get off the the street out of of enforcing code and get three bids or go

759
03:37:06.720 --> 03:37:24.960
through an RFP. We have to be efficient with our personnel because >> yes, >> fact of the matter is it's tax dollars. Our tax dollars is paying for her salary. It's paying for ISA salary. So when we draw out a long procurement process for small small uh payments in

760
03:37:24.960 --> 03:37:40.479
the grand scheme of things, your your person your public works director is not being a public works director. He's being a procurement officer because he's got to go get three quotes or he's got to go through an RFP for very small projects. That's not efficient. If we had a staff of 3,000, by all means, pull

761
03:37:40.479 --> 03:37:56.800
one person off the floor. Let them let them take a week to to speck out all the laptops. >> Can I finish my point since I was in the midst of my presentation because you were answering to him, but I was in the midst of my you all spoke about it. I waited because I wanted to hear you. I was in the I said I have three points. I

762
03:37:56.800 --> 03:38:12.239
haven't finished. >> Okay. So, um I mean, m Mr. Mayor, I'll give it to you. But uh again, how is this going to work? Are you going to go again through everybody and see what they have to think about what I said or you want can I finish my thoughts?

763
03:38:12.239 --> 03:38:31.040
>> Well, I think I with without the benefit of speaking on behalf. I've already >> Yeah, of course. >> And I want to listen to what you say. I'm not saying I don't want to listen. >> No, no, I was telling Ryan because it's not that I interrupted Ryan.

764
03:38:33.520 --> 03:38:50.640
Yes. >> So, I just going to go through this to Commissioner Samaria's uh point and it was my third point. A lot of this stuff has to leave in a manual. I agree with you. It doesn't need to be 18 pages in the procurement.

765
03:38:50.640 --> 03:39:06.880
What are we fixing here? That's my first question. What's broken? Do you have examples of what you decided like as three computers? If that's happening, it's poor budgeting. Number one. Number two, we have reserves. We have emergency. I mean, you're pulling all

766
03:39:06.880 --> 03:39:24.000
all the We pulled $120,000 last year for the Australian Pines as an emergency. We're okay with the three laptops. The process that we currently have allows for that flexibility already. I think I'm going to be very specific to what the manual says. Now, worst case

767
03:39:24.000 --> 03:39:42.479
scenario, let's flip it around. You're asking, the man the manager is asking through this uh or uh manual, not ordinance, that under $10,000, he does not have to come with absolutely no paperwork.

768
03:39:42.479 --> 03:39:58.399
Right now, it was $2,500. You guys have been rectifying expenses for $800. So that was a decision from the the manager. But here it says from now on $10,000. So it's four times and I don't

769
03:39:58.399 --> 03:40:14.640
have to bring nothing. It's going to be my decision. Tier two from two $2500 to $10,000. We were requiring three quotes and the authority uh remain on the on the village manager to award to the

770
03:40:14.640 --> 03:40:29.840
lowest responsive bidder. Now we're saying three quotes when practicable, which means I don't have to up to $50,000. The village manager has the authority

771
03:40:29.840 --> 03:40:45.840
based on best interest determination, not the lowest bidder and it also does not define what that means. It's completely broad. And again, please correct me as I go. >> It's my reading. >> I want to make a comment uh about that.

772
03:40:45.840 --> 03:41:01.279
So the the the three quotes uh if practicable >> the reason why the word if practicable is there is because on more than one occasion not just in this community uh but in many others where I've worked in

773
03:41:01.279 --> 03:41:19.040
a similar capacity we can't get three quotes >> there. So, you know, that's why we we're suggesting and we're and and and we're attempting to get, but if it's not practicable to get three quotes, then we can get by with two or god forbid one.

774
03:41:19.040 --> 03:41:35.520
And last but not least, and I and I want to really emphasize this, this is your document. The manager and I and Miss Brown aren't asking for anything. We are suggesting this

775
03:41:35.520 --> 03:41:51.680
document to you. If you don't like it, propose changes to it and then follow it. >> I can I can I get to that? >> Not that we're asking for it. I I I think that that's a um >> a mis mischaracterization of how we've gotten here.

776
03:41:51.680 --> 03:42:07.520
>> I'm going to wor I'm going to I'm going to do it. No, no, don't interrupt. >> I'd like to make a motion to approve this ordinance. I'd like to have my trash picked up next year and we have 20 minutes and we have to adopt a role on trash. So, I'd like to move on. I make a motion to approve. >> Wow. Okay. So, you don't you don't even

777
03:42:07.520 --> 03:42:24.479
want to know what that because I was in the midst of my presentation again. Mr. Mayor, I am getting I'm going to be very very straightforward here. I just got interrupted for not a legal question. It was an understanding of how it's being

778
03:42:24.479 --> 03:42:40.319
read. And I want to be very respectful. I don't take this as someone's trying to tell me what to do. I'm very clear that this is a conversation. It's a discussion for us. I take this as the propose of uh what's being suggested for

779
03:42:40.319 --> 03:42:56.880
us to do. Um and I was going through the example. So, um you tell me what how procedurally that works because I again I'm trying I we haven't even gotten to $50,000. My whole point here is at the worst case scenario because it answered

780
03:42:56.880 --> 03:43:13.520
to Commissioner Samaria's point. You could be and again this is for making sure that is how I read it is you could have a meeting that anything

781
03:43:13.520 --> 03:43:31.760
up to $49,000 in one agenda that could be come as an uh emergency uh meeting could be a a special commission meeting which you need a week prior to communicate residents with $150,000

782
03:43:31.760 --> 03:43:47.600
of three different vendors with no backup potentially because that's the wording that we have right now. So I think yes, I would approve the fact of expanding the purchasing power. I would suggest

783
03:43:47.600 --> 03:44:04.160
considerations that are in the low in the medium range. So instead of $10,000 maybe it's $5,000 to start with the tier in the middle maybe it's 5 to 25 and the other one is you know within 25

784
03:44:04.160 --> 03:44:20.880
and up but I would make changes that is specific to make sure that the accountability relies within the commission. um we are multiplying the purchasing power

785
03:44:20.880 --> 03:44:37.520
by five five times four times and we don't have those things addressed. So my point tonight and John I'm not I'm not trying to make this in any way personal to you not being professional but bringing

786
03:44:37.520 --> 03:44:52.640
something that is not I know that we have the capacity to change this. My point here is we're not there and we just got here on Thursday. That exactly is the example why the

787
03:44:52.640 --> 03:45:08.640
ordinance requires like two meetings for discussion. So I'm sorry. Yeah, >> I'm sorry. Go ahead. I'm done. >> Thanks. >> So I just want to say just really quick um two things. Number one is I

788
03:45:08.640 --> 03:45:25.439
understand exactly what you're saying uh Commissioner Amsler and and I get it. Um having said that, I have full confidence and full faith in our village attorney 100%. I have full confidence, full faith in our city manager at this point. That

789
03:45:25.439 --> 03:45:39.920
doesn't mean that tomorrow might change, but today I do. Uh but and so having said that uh I'm very comfortable uh with uh with this is as it's been presented and I'm ready to vote uh to uh

790
03:45:39.920 --> 03:45:55.840
second uh Commissioner uh Huntington's uh motion >> and to your point I agree with you. One of the things I will say is is city manager as they say only has to come up the fact always came here with transparency when he's spending 2. So

791
03:45:55.840 --> 03:46:10.479
this particular city manager I have Transparent. >> Yeah. All were transparent. Yes. Like I said, the only concern I have was for future city managers. That's the only Okay. That's all I need to know. Okay. >> Go ahead, Jim.

792
03:46:10.479 --> 03:46:27.520
>> Point of personal privilege. I I apologize if I came across strongly. I I um I hope that when during the interviews I'm passionate about um what I do for

793
03:46:27.520 --> 03:46:44.880
this trilogy of all my clients um and really the the my intent whenever I bring anything before this commission is to one make it easier for this commission,

794
03:46:44.880 --> 03:47:00.160
this staff and this community to accomplish lish its goals and objectives and to be responsive to the direction given to me by this commission. I will draft this however this commission tells me to do so. If it's fine, if there's a

795
03:47:00.160 --> 03:47:16.479
majority that is okay with it the way it is, I I'm, you know, we'll do so. Um, if the direction is to take that manual and put it into the ordinance with whatever changes, again, I I'm I'm here to follow

796
03:47:16.479 --> 03:47:39.319
your direction. Uh, the only thing is you move forward and potentially vote on this ordinance. It's with the one recommendation um of the change in paragraph to the ordinance of

797
03:47:43.920 --> 03:48:05.040
I have already incorporated into the draft policy. money through it would say hereby establishes a competitive permit and purchas >> right I recall you mentioned that John uh

798
03:48:05.040 --> 03:48:19.279
>> can I ask a question on Christina is still on the line which municipalities were um sort of or um John as well test us for this because the other analysis that I was doing is around us and other

799
03:48:19.279 --> 03:48:36.960
municipalities is and uh their cap is usually at 25,000. So we will be making a huge this is like incredible because so we're one of the smallest municipality with the smallest budget with a higher purchasing power relied on

800
03:48:36.960 --> 03:48:52.560
the on the on the manager think that that would that would exactly be that >> Mr. I again it would have been nice to have that information so that we can consider that. That's >> Mr. Mayor, if I will, uh, we have a motion and a second on the floor and commissioner is asking questions about

801
03:48:52.560 --> 03:49:09.279
the resolution, the motion and the second are on the ordinance. >> Fair point. So, I was going to make a comment on this because we have ordinance first and then resolution after that. Uh, I very I'm going to be very quick because we have very little time left and I understand the timesensitive item that you raised. Uh, look, the legality of this uh, the

802
03:49:09.279 --> 03:49:24.640
comments were well taken from the residents. The comments commissioner that you raised well taken too. I'm I'm confident in John's analysis from the legality perspective. uh policies and procedures I think are are something that we've all talked about for years now that we need this being one procurement we have social media

803
03:49:24.640 --> 03:49:40.160
policies and procedures coming we have HR policies and procedures coming we have communications policies and procedures coming so the necessity of this I agree with >> I don't want to speak for you again I think I agree with you that it is necessary u I think that I've going back to the resolution I'm comfortable with

804
03:49:40.160 --> 03:49:55.040
commission oversight and commission approval so when things need to be changed this is resolution I don't want to mix one and the other But you know, we can talk about what's in the actual resolution, but for the purposes of the ordinance, we have the motion in the

805
03:49:55.040 --> 03:50:11.600
second, the ordinance. So, I would ask the clerk to please call the role on the ordinance because we have the motion in the second. >> Mayor Gro, >> yes, >> Vice Mayor Angel. >> So, again, I don't I'm not against the

806
03:50:11.600 --> 03:50:28.319
ordinance, so I think it's more in the resolution. Just sorry just for to interrupt the vote just for transparency. Commissioner Gonzalez is now the vice mayor. >> Well, that was on that was on consent. That's right. >> I apologize. >> He was the vice mayor tonight.

807
03:50:28.319 --> 03:50:48.000
>> I apologize, Commissioner. Commissioner Amsler. >> So, um, what I was saying, I I don't disagree with the ordinance. Again, my comments were what I think it's going to be reflected on the on the resolution more than anything. Um,

808
03:50:48.000 --> 03:51:04.640
if I can, I would just add one thing for consideration on your motion. Is John is that I put here a written legal opinion from the village attorney on chapter 305 compliance before the final adoption.

809
03:51:04.640 --> 03:51:21.520
Could we have it written? Because right now we have it in form. We have the analysis of what the manual looks like. But I would like legal opinion behind this that the charter compliant before the the adoption

810
03:51:21.520 --> 03:52:13.199
if you guys I don't know think it's needed. Commissioner Commission. >> Yeah. >> Okay. at least three other wish

811
03:52:13.199 --> 03:52:29.359
on that issue in writing as well as here this evening but again I'll do that for a desired >> I think that that for me would be all that I would ask to approve the

812
03:52:29.359 --> 03:52:43.840
ordinance then >> we have a vote going on Just for a matter matter matter of uh procedure. >> I think the commissioner was offering an amendment to my motion. >> Uh I think you can't do that in mid roll call vote. I would extend that direction

813
03:52:43.840 --> 03:53:01.399
to have that email forwarded to the rest of the commission. But I don't think we can really amend a motion mid roll call. I got to finish the roll call first. So I I I think that's fine if John if you wouldn't mind sharing that opinion with us. Thank you, John.

814
03:53:03.600 --> 03:53:19.040
Commissioner Amsler. >> Yes. The amendments. >> There is no amendment. Vice Mayor Gonzalez. >> Yes. >> Commissioner Huntington. >> Yes.

815
03:53:19.040 --> 03:53:35.680
>> Commissioner Samra. >> Since I trust the attorney and the answer is yes. Since I trust the attorney and city manager at this time. The item passes on second reading 50. All >> right. Thank you, Madam Clerk. Uh, so the the resolution I know repres

816
03:53:35.680 --> 03:53:52.399
>> I apologize as amended because >> John amended. Yeah. The language I understand. Okay. Thank you. The the resolution I think uh offers some additional discussion. Um I know commissioner you mentioned a few things in there that you'd like to discuss. Uh

817
03:53:52.399 --> 03:54:10.000
we do we still we still have to approve the the solid waste tonight. >> Yeah, >> the resolution kind of is part and parcel of this. Um I understand there's some some provisions of it, Commissioner Amsor, that you'd like to like to discuss. I mean, I would I would ask if

818
03:54:10.000 --> 03:54:26.040
there's a motion from the commission at this time. >> Uh well, hold on before we defer this. Uh you just adopted an ordinance that says you would refer to the manual and then now we're not going to have a manual. So Al's got to buy something tomorrow. What does he do?

819
03:54:26.479 --> 03:54:42.399
>> Gota wait. >> Well, you have time. I mean the >> draft my own manual. >> The resolution. Hold on. So the resolution that establishes all the processes. You're saying if we pass the ordinance is not yet

820
03:54:42.399 --> 03:54:57.760
>> pass an ordinance that says that consult the manual >> and the manual purchase resolution. So if we don't there is no manual. can't buy anything tomorrow because he doesn't have a manual to consult because it hasn't been adopted. >> And should we not discuss it then? Then let's talk about the resolution.

821
03:54:57.760 --> 03:55:13.680
>> Yeah, we have to then because it has to be adopted. >> Yeah. >> Mr. Mayor, >> you know, I don't I we we have some other very sensitive items on the agenda. You're about to lo at 10 o'clock. You're going to lose one

822
03:55:13.680 --> 03:55:30.880
of the commission. >> Yeah. >> We need to move forward on this. Who's leaving at 10 o'clock that you know? >> Oh, you said that. >> Okay. So, I'll make a motion to extend for another 30 minutes so we can continue the agenda.

823
03:55:30.880 --> 03:55:51.520
>> Do we have a second? >> How about 15 minutes? >> Guys, I >> should extend for 15 minutes. >> It's It's supposed to be super important and we're going to do it in 15 minutes. I don't with all due respect, I don't think the 15 minutes is going to be able to accomplish all >> No, you're not.

824
03:55:51.520 --> 03:56:08.319
>> All right. So, are then are you seconding the motion? >> Yeah, I know. >> Yeah. Hey, you still have a quum. >> So, then I'll I'll second the motion because we have we've got to get some of this stuff done. All in favor? >> I

825
03:56:08.319 --> 03:56:23.760
>> I >> 30 if we Yeah, if we use it. Uh, sorry. >> Was the vote we did we >> just vote it? >> Yeah. I >> I don't know the rest. >> No.

826
03:56:23.760 --> 03:56:40.960
>> Okay. Yeah. All right. So, as far as the resolution for for the uh the procurement manual. Um, you know, I understand uh Commissioner, you you have a few things that you wanted to point out. As far as I'm concerned, uh I really only wanted to talk about the

827
03:56:40.960 --> 03:56:56.160
thresholds. So, >> mainly my thing. I mean, I'm going to be honest with you. made a lot of remarks. These are great changes. That's why I think the ordinance needed to pass and the mile needed to be created. >> Solicitation methods, minimum notice period, professional consultant

828
03:56:56.160 --> 03:57:12.319
assistant, a work criteria for ITBs, our work, all of this stuff. I think it's amazing. Um, >> so then the question is how we feel about the the the three thresholds. It's only three thresholds that we have to discuss if we want to make any changes to that's I mean that's really the only thing that I had earmarked for

829
03:57:12.319 --> 03:57:28.479
discussion on this one. >> Yes. So, uh, you know, I know you raised a couple of points about these numbers. So, what do we think about >> the way I don't want to speak for you? >> If maybe just a point of order, maybe we just go down the line. If you have if you're okay with it, you're okay with it. If not, propose changes and that we

830
03:57:28.479 --> 03:57:45.120
understand you're why why you're not okay with it, just propose changes and we'll go from there. If if people say they're yes, let's vote. >> Let me let me if you don't mind, unless um you'll have a different proposal. I was thinking again what's sort of a middle point and what specific changes

831
03:57:45.120 --> 03:58:01.520
was was was get us through the modernizing it but not making and making it flexible enough with certain accountability behind >> Yeah he did he did so then I I guess commissioner if you're thinking about proposals uh I mean I know there's been

832
03:58:01.520 --> 03:58:17.520
some discussion about approving what would you consider >> um proposal be >> so commission approval thresholds lower to 25 and not 50 consistent with >> so the top end you're saying 25 >> so that's the max right so >> okay

833
03:58:17.520 --> 03:58:33.600
>> consistent with uh this is me researching on my own Surfside Pinerest South Miami and the majority of the peer municipalities around us >> okay >> number two that um currently where it says

834
03:58:33.600 --> 03:58:48.800
on the middle tier where it says from 10 to 50 which we would change uh 10 to 25. >> Okay. >> Instead of best interest standard, replace with lowest bidder and then allow the manager the flexibility to

835
03:58:48.800 --> 03:59:06.080
come with a written overwrite and report sort of if in fact there is a consideration to be done for quality, for proximity, for other things are not to be taken uh just little on the bidding price.

836
03:59:06.080 --> 03:59:22.319
then he would have the override opportunity. What that creates is a report from the manager back to the commission and it it sort of creates a log of what were approved and why it's not being considered. So he still has the flexibility instead of what

837
03:59:22.319 --> 03:59:37.920
currently sits is that he does that he doesn't tell anybody. >> Okay. >> Uh number three, monthly purchasing report to the commission for all manager authorized purchases. um which is a standard compensating

838
03:59:37.920 --> 03:59:54.319
control when thresholds are raised. I was reading about there's organization and best practices. It says if you're going to be doing this, you have to have sort of a report on purchases. Otherwise, how do you keep track of what's happening? It could be that again

839
03:59:54.319 --> 04:00:11.520
in one month we're spending $300,000. When do you see that if our finances are reflected later on a month to two months uh after? >> Right. And number four, uh I think we've accomplished because it was just the legal um opinion about the the charter

840
04:00:11.520 --> 04:00:29.199
so that this commission feels safe that in a way there is a a written uh legal um opinion behind uh the charter question that came up. Those those are my proposals. >> Okay. Um all right,

841
04:00:29.199 --> 04:00:46.640
>> that would leave few other questions on the table. Um but I will I will start with that. I think that's the first uh you know the the the core of the conversation today. >> I got a minute left. So can may I speak

842
04:00:46.640 --> 04:01:03.279
>> of course? >> Um so Al and I spoke about this um and uh it is my understanding that um he still would be required to obtain three bids for every single uh expenditure over it uh over $10,000. Right. So

843
04:01:03.279 --> 04:01:20.479
anything between$10,000 and currently is 50,000 you would still be required to obtain three proposals. Correct? >> No. It says village manager department director may purchase without commission approval or competitive procurement. It does not say anything about the manager

844
04:01:20.479 --> 04:01:37.520
bringing any three quotes. >> Okay. So what is what is it? Is it is it or isn't it? Do you still have to get the three? We're we're not talking about we're not talking about going out out for bid. We're talking about getting three proposals for any job over $10,000. Is

845
04:01:37.520 --> 04:01:54.720
that is that the case or not? says under 7B it says but shall require the manager to obtain quotes from at least three different vendors when practicable which John uh addressed that the use of that language >> under 10,000 >> between 10 and five >> correct but under 10 no

846
04:01:54.720 --> 04:02:10.239
>> correct under 10 >> but right now $2500 remember he was not bringing anything that now turns into 10 you he doesn't need to bring anything that's what it says >> my proposal is that we lower that to five >> to your point commissioner. What you're

847
04:02:10.239 --> 04:02:27.920
talking about is that the next year here says 10 to $50,000 requires three quarts when practable practical which means could not that's my issue and instead of

848
04:02:27.920 --> 04:02:46.479
you know so where where I'm suggested that instead of best interest is also in the same bracket we change that but we have had That's I don't know if you remember when there was a fix in of a tractor. I think there was this company they only existed and they only did it

849
04:02:46.479 --> 04:03:03.199
and yes so there wasn't three bids that's going to happen and at that point we'll have the discussion but I would change that to should always have three bids unless you can that's why I'm saying and by can we've been there and so it could

850
04:03:03.199 --> 04:03:23.840
happen then then you don't have a specialized three vendors or so Go ahead, John. >> Trying to follow along as we as the discussion uh potentially have let's say version two very quickly.

851
04:03:23.840 --> 04:03:39.279
Uh as I understand it, um the changes that have been discussed at this point after seven of the purchase manage the it goes A 10,000

852
04:03:39.279 --> 04:04:00.560
B 10,000 25,000 and then over 5,000. So are you reading what what we currently have or >> he's reading he's he's along with what you what you're proposing. >> Okay. So let me just

853
04:04:00.560 --> 04:04:19.120
>> that what >> so it so that the tears will be um under $5,000. No quotes >> less

854
04:04:19.120 --> 04:04:35.640
section B changers to >> not less not more than 10 now goes to 5,000 >> that would be my proposal then the next tier is from 5 to 25 and then the manager is required to bring three quotes

855
04:04:37.040 --> 04:04:58.880
then anything above 25 comes for the commission for approval Okay. Um, >> those are the three tiers. >> Yes. >> Right. >> For me, uh, I see what Commissioner Ams was trying to do, but I I just don't see

856
04:04:58.880 --> 04:05:15.600
the point in uh giving flexibility and the same point handcuffing. Uh, you know, 25,000, you can very easily get over the threshold of 25,000 and have to go out to bid for very very small projects. uh >> like what like what when you say that I just want to understand when have we needed

857
04:05:15.600 --> 04:05:31.199
>> when have we needed um this is my question what I was thinking about when when there's big pro any big money has come to us for approval in the commission always >> but commissioner think about that $25,000 that you would have to go out to

858
04:05:31.199 --> 04:05:47.199
bid ask for proposals have them respond >> we've done it for 20 years >> for $26,000 when when this something needs to be done to me >> on the budget that we have. Let me put you in context because we don't have the

859
04:05:47.199 --> 04:06:02.960
research done today. You may have had conversation, but there's nothing here that says what are other the municipalities with our budget doing. So I don't know if you've done the research. Miami Shores again, the ones I named. I'm going to put >> when were those those adopted those when it >> doesn't matter what they have now

860
04:06:02.960 --> 04:06:18.399
>> doesn't matter because ours was adopted 12 years ago and we're >> and you want to go from 10 years 20 years ago from 10 grand on procurement to 50 five times when the blanket around what I've done research about it's 25 on

861
04:06:18.399 --> 04:06:35.520
budgets there are three four five six times ours >> yes and they have three four five six times the staff that we we have >> so it's it's to compensate on staff. >> No, it's to provide government efficiency. So, >> okay. So, efficiency again. So, I think again Okay. So, you heard my proposal. I

862
04:06:35.520 --> 04:06:50.239
understand what you're saying. So, again, that goes to the efficiency. You call it efficiency. I call it transparency and oversight. And I call it government. We need to do there's only one that can the manager can answer to on any of these questions is us. And

863
04:06:50.239 --> 04:07:06.080
you're just saying you don't have to for a certain amount of that overrides what other municipalities are doing. So again, I think it's too much. I think we need to improve it. I'm I'm willing I'm doing double from $2,500 to $5,000, from

864
04:07:06.080 --> 04:07:23.040
$10,000, you know. So it literally goes about by double folds and it and it sort of merges us with the rest of municipalities. R would I be correct in assuming that you would be in favor of what was

865
04:07:23.040 --> 04:07:40.479
presented initially the the 10 10 to 50 and then as as proposed. >> Okay. >> Okay. >> So I'm going to do this then. I'm going to go right down the middle. >> Yeah. >> That's because that's just the way that I see this working out. >> Want to say under

866
04:07:40.479 --> 04:07:57.840
>> 7500 for the first tier. >> That's middle between her and >> Hold on. Hold on. I'm going to say 10. We're gonna keep 10 as the lower threshold. I'm going to go 10 to 30 and then I'm going to go 30 and up. >> So, no bidding requirements for up to

867
04:07:57.840 --> 04:08:13.920
$10,000. >> Correct. >> But we'll cap the middle the middle where we get three bids. We cap we go from 10 to 30 and then so it's trying to broker the difference between the 50 coming closer down to the 25 I think. But capping it

868
04:08:13.920 --> 04:08:29.439
at the 30. >> A good deal is when no one is happy. So, I'll accept that. That sounds good. >> That's what I would propose. It keeps it closer to the thresholds that you were you were recommending. It keeps the cap closer far closer to what you're recommending because I understand I understand you were the perspective

869
04:08:29.439 --> 04:08:45.760
you're coming from. I'm just trying to get us to the middle. So, that's what I would propose. >> So, you're just proposing to ch So, any wording consideration or is just change in the amounts? >> Well, what other wording are we talking about? practicable. As far as I'm concerned, the attorney has told us that

870
04:08:45.760 --> 04:09:01.600
the definition of that, the legal definition of that is fits within the means of the three bids. If you want to change it to uh to to require three bids, but in the event three bids are not obtained, less I think it does the same thing. But

871
04:09:01.600 --> 04:09:17.760
if if you prefer that wording, I'm cool with that. And unless like uh force um what do you call when there is like no control over you know that um >> so but I think if you say to get three bids unless three bids are not procured

872
04:09:17.760 --> 04:09:44.160
then however many bids are procured >> that's I think that does the I think it's the same thing. >> What happens now when we get less than three bids for a procurement uh process we get two Yeah. So here here we're saying we'll go

873
04:09:44.160 --> 04:10:00.319
with the lowest of the two if only if it's in the best interest and there is no determination what that means. >> Well, I would assume that if we're going to bid on something that we need that it's in the best interest. >> Well, yeah, but it doesn't say it's price. So, so now what does it define as

874
04:10:00.319 --> 04:10:16.720
best interest? So now again because I think about this as as an as a opportunities it might come up. So before it was based on price now we're saying the manager has sort of the flexibility to consider what its best

875
04:10:16.720 --> 04:10:33.279
interest. It's his determination. Right. >> Commissioner, I think the the next uh not but then in the parentheses there it says uh or sorry the brackets it says not lowest bidder. I think that's explaining to you what best interest is. It's >> No, it says it's not price. That's what I'm saying. >> Would be whatever.

876
04:10:33.279 --> 04:10:50.239
>> So, it's not the price. So, what is it? >> What's best interest of the village? Look at the project. Currently, we didn't go with the lowest bidder. We went with the next up because the lowest bidder stopped responding to us. >> Okay. So I think I think instead of the best interest, my suggestion was that

877
04:10:50.239 --> 04:11:09.840
you consider um lowest bidder plus the the written overriding report. >> Mr. Mayor, >> so it's my is it my my understanding? So if I if I was out to go out and get

878
04:11:09.840 --> 04:11:26.560
three bids, those three bids would come before the commission for approval with with the resolution. >> Okay. >> So the the wording is to I would have to report that to the commission. You you know reporting it is to place it on the agenda with the resolution. That's my

879
04:11:26.560 --> 04:11:52.880
understanding. >> That's John. That's the that's the the purpose and the intent and the reading of the language as it exists. I I'll be honest conversation I

880
04:11:52.880 --> 04:12:15.840
>> has >> right >> it is proposal. If it's 10,000 um $30,000, >> then he is going to have to pay

881
04:12:15.840 --> 04:12:33.920
fees unless >> and that he has again flexibility to take into a variety of food price ultimately what is believed to be in the best

882
04:12:33.920 --> 04:12:56.000
We shall document that the basis for such right. So >> not by any reporting requirement that >> I think that's what Al's saying >> and that's the that's the current requirement. If I go out and get three

883
04:12:56.000 --> 04:13:12.239
bids I I >> it's not there now. >> Well yeah that's that's a simple fix. proposing let's >> be allow keeping the language as is and then adding that the however you want to put it in legal that there will be a reporting resolution that way if he

884
04:13:12.239 --> 04:13:28.319
chooses not to go with the lowest bidder it will be in the resolution as to why I think that's a good happy >> that's perfect >> okay >> I'm happy with those changes um I just wanted to find something that that we could go down the middle and all agree

885
04:13:28.319 --> 04:13:45.920
on um I understand that we may all not be comfortable with it as you mentioned That's kind of where we are and I think that that's probably in the best >> again you're repeat uh the thresholds that you're proposing >> the thresholds that I was proposing was the first tier is 10 the second tier is 10 to 30 and the third tier is 39

886
04:13:45.920 --> 04:14:01.359
>> yep >> this tier is 30 >> 30 correct >> so for 10 I would have to get three bit quotes and we come before the commission >> with the with the written report resol the resolution written report.

887
04:14:01.359 --> 04:14:18.560
>> Yeah. And the last 10,000 I would still I still have to report that >> to the finance department and have backup and everything else. >> Correct. >> And have everything else to to make that purchase and have to be budgeted and >> understood.

888
04:14:18.560 --> 04:14:33.600
>> Oh, under 10. No, sorry. >> Yeah. Under 10. I still have reported to finance and they can go through it and have, you know, right have receipts for it and everything else. >> Understood. Okay, John, at the risk of moving too quick for you to keep up,

889
04:14:33.600 --> 04:14:49.439
sorry. Uh, I would move I would move to adopt the resolution with the language that we just discussed. >> Well, your opportunities you don't choose to Dan, you can >> just just take

890
04:14:49.439 --> 04:15:04.560
>> Okay, then I would move to >> drag this whole meeting on. I mean, it's >> I would move to adopt the resolution with the changes to the manual that we just discussed right now. Is there a second? >> Okay. All in favor?

891
04:15:04.560 --> 04:15:34.399
>> I I >> uh No, I was thinking about it. >> Record the vote. So, was it what was the vote? 31. >> No, she hasn't voted yet. you repeat what changes you're going to make then so that I'm clear on what I'm

892
04:15:34.399 --> 04:15:50.080
voting on. >> Thresholds are 110 or or below. The next tier is 10 to 30,000 uh with the reporting requirement uh to the commission. And then the last one is anything over 30,000 must come from

893
04:15:50.080 --> 04:16:04.800
commission >> go through the competitive procurement procedures >> process. Correct. Correct. >> As we have it right now in the that doesn't change per se. >> Yes, I'm okay with that. >> Okay.

894
04:16:04.800 --> 04:16:21.040
Okay. So, listen, that resolves that resolution. Uh Al, which one is the most time pressing right now? Is it the solid waste one? >> It's solid waste and also we got Granicus representative from Granas has been here all night. >> Oh, wow. >> And freebie. Freeb is very important. We need to pass that tonight.

895
04:16:21.040 --> 04:16:36.239
>> All right. Well, let's start with let's start with solid waste because I think that that should be pretty quick. Uh, John, sorry. I'm going to jump around a little bit. Is the commission all right with me? Kind of. >> This is resolution 2026-44 entitled a resolution of the village commission, the village of Biscape Park,

896
04:16:36.239 --> 04:16:50.960
Florida, establishing the preliminary solid waste assessment rate for fiscal year 2026, 2027, directing the preparation of an assessment role, providing for a public hearing and notice thereof, and providing for conflict, scriveners, errors, severability, and effective date. >> Thank you, John. Do I have a motion and

897
04:16:50.960 --> 04:17:07.680
second? Move to discussion. Motion >> to move for discussion. >> Okay. Sorry, I got zero. >> Discuss. >> Just very quick. Nothing's changing. The rate is staying the same. This is just a procedural process that we all have to

898
04:17:07.680 --> 04:17:25.279
go through. Uh the final uh adoption resolution will be next month. >> Yeah. So, the vendor is asking for an increase. So, uh, with gas prices going up, the vendor did ask for a increase, but in reviewing the contract, it says it's so solely determination of the of

899
04:17:25.279 --> 04:17:44.399
the village manager if there is an increase or not. And, uh, I did not elect to to increase it this year. >> Um, there there's no change here. That's great news. I know this is the last year of our contract. So, uh expect

900
04:17:44.399 --> 04:18:15.680
an >> but uh I I make a motion to approve. >> I'll second. >> Take the liberty or wait for uh >> got to wait, I think. I I I think he can hear us. So, we could just say there's a motion on the floor

901
04:18:15.680 --> 04:19:23.600
in a second. >> Yeah, I think he can hear us. I'm >> coming. >> Uh, okay. All in favor? >> I >> I >> I >> I All right. Um, >> sure that you voted.

902
04:19:23.600 --> 04:19:59.680
>> Radicus. >> Yeah, if you could please. So, sorry, we have to do the resolution first. Um, John, can you uh read the resolution for us, please? >> Yes. Uh, >> this is a resolution number 2026.

903
04:19:59.680 --> 04:20:15.760
Um and 41 uh resolution the village commission of the village of Biscane Park, Florida, authorizing the village manager to execute an agreement with Granicus LLC for digital government platform services including live streaming online forums and website hosting and providing for

904
04:20:15.760 --> 04:20:31.040
scriers errors, serverability and an effective date. >> Make a make a motion to approve resolution 2026-41 approving agreement with grants and websites. second. >> You have anything that you'd like to

905
04:20:31.040 --> 04:20:47.040
present or are you just here for our >> here to support? So, um any questions you folks may have, I'm happy to answer for you. Um working with the village manager >> can give us a fivem minute introduction. >> Sure. Sure. >> Forward as a vendor. >> Absolutely. So, we've been working with the village manager to help with a

906
04:20:47.040 --> 04:21:02.960
couple needs of the uh village specifically around updating and modernizing the website for a couple of needs. specifically for modernization capabilities, mobile capabilities as well as for ADA compliance requirements. Um, title 2 WCAG2.2

907
04:21:02.960 --> 04:21:19.520
is going to be required by the village by 2027. So, this will help you guys get prepared for that and make sure you are ADA accessible for the website. In addition to that, we're going to help you with digitizing your forms. Uh, Commissioner Huntington actually mentioned having printing out a form and putting on his desk will help with that

908
04:21:19.520 --> 04:21:35.359
to be able to digitize all those forms and create the workflows on the back end, relieving stress and strain on your current staff. Um, one final thing, we're also going to be providing video streaming capabilities for your meetings and commission meetings to be able to access online. Very capable, modern

909
04:21:35.359 --> 04:21:50.960
solution beyond the capabilities you guys have today. So, that's kind of what we're proposing. Three different areas there. website for modernization ADA accessibility as well as digitizing your forms and workflow processes and then finally streaming video capabilities for your meetings.

910
04:21:50.960 --> 04:22:06.800
>> Thank you. Remind your name. >> My name is Michael. I'm sorry. >> Michael. Thank you, Michael. Look, uh I know we already heard from Granite when we did the workshop on all this. We we voted to move forward with Granakus because you do everybody around here. The the capabilities are robust. The video is great. Um the the video

911
04:22:06.800 --> 04:22:22.399
playback where you can just click on the agenda. It's interactive. It's fantastic. I >> and we're under budget. >> We great. We budget. >> Always a good thing. >> So I it's it's it's an easy I mean for me it's it's an easy it's an easy yes. Um but certainly you know understanding

912
04:22:22.399 --> 04:22:38.479
we've got only about nine minutes left in our mo in our meeting. I'll ask if there's any questions for you uh very briefly. >> You just explain it all. Mr. Mayor >> just for transparency you know one thing I asked during that workshop is whether or not the building fund which is a primary function of our website could fund some of this. Yes. and our our

913
04:22:38.479 --> 04:22:52.880
monthly cost would be going up, but I've been informed by the manager that that is going to happen that the building fund will fund portion of this website. So, it's becomes kind of a costneutral upgrade for us and moving into, you know, them sharing some of the responsibility of that website which

914
04:22:52.880 --> 04:23:09.760
brings their customers to the, you know, service. >> No, it's important context. Thank you. >> It's it's great context and I think um uh it's very needed and I'm very excited for having you guys on board. >> Absolutely. Yeah, >> very excited as well. So, I'm the director of the local government team

915
04:23:09.760 --> 04:23:26.000
and partnership is paramount to us. So, anything you need from our folks from our team, partnership will be the top priority for us, right? Software is going to do what it does, but it's the resolutions, the reactions that we can help you with. So, I'll make sure to be very close with with uh village manager as well as yourself, mayor, for anything

916
04:23:26.000 --> 04:23:41.520
you folks need. I'm based out of Washington, DC, but your local account executive is right in Miami, Aldo Cardono. >> Fantastic. Well, Michael, that was the easiest presentation you've ever had to do. I bet >> it probably was. >> Fantastic. Thank you for having me. >> So we uh uh so we already have a motion in a second. So it's a resolution. So all in favor

917
04:23:41.520 --> 04:23:56.239
>> I >> I >> thank you. >> Thank you. >> Thanks very much for being patient with us. >> Oh, it's my pleasure. Thanks for having me. >> All right. So uh the next timesensitive one uh is the freebie resolutions. Again, we're just jumping. >> If I will if there's consensus of

918
04:23:56.239 --> 04:24:12.239
commission, could we take up cap? I think that's going to be another >> cap is >> right through. It's a piggyback. It's extending our uh >> the engineering the engineering one. >> Yes. Yeah. >> Engineering >> the engineering service. Yeah. Okay. So, let's let's let's I'm comfortable with

919
04:24:12.239 --> 04:24:28.880
that. I know we're we're being uh trying to be efficient with the time remaining that we have. So, let's look at um C. Go ahead, John, if you could read it for us. >> Resolution number 2026-43 entitled resolution the village commission the village of Biscane Park, Florida approving a piggyback agreement with CAP Engineering Inc. for construction

920
04:24:28.880 --> 04:24:45.040
management and construction engineering inspection services associated with the village storm water drainage improvements phase 2A project authorizing village manager to execute the agreement and any related documents on behalf of the village and providing for conflict scriveners error severability and effective date >> I make a motion to approve resolution

921
04:24:45.040 --> 04:25:00.800
202643 piggyback agreement recap for engineering service >> second Mr. manager. Uh did you want to introduce it? >> Yeah. So, um what this provides is for um you know, we have two projects coming on. The first one is the ARPA storm

922
04:25:00.800 --> 04:25:16.640
water project. It's over a million dollars. Uh this will allow as we did in the the past storm water project is to have a a an on-site engineer overlooking the process and be our eyes and ears, our project manager, if you will, to

923
04:25:16.640 --> 04:25:33.040
make sure the project uh runs smoothly and there's no no o overruns and that we're on time and under budget. >> And just for clarity, this this is being funded through the uh the ARPA funds, correct? >> Yeah, this whole project is being funded through the ARPA funds. And this is part this is part of that

924
04:25:33.040 --> 04:25:47.439
>> that this would be part of that. >> Okay. Um are any other questions? Are there any questions for Al uh on the resolution? >> You said this is exactly what we did on the previous um story.

925
04:25:47.439 --> 04:26:02.479
>> Yes. Yeah. I had consulted with um uh the engineer that we're bringing on. He actually worked for Mario at the time. Yes. >> Yeah. >> Okay. Uh if there's no other questions then uh I'll ask all in favor of the resolution.

926
04:26:02.479 --> 04:26:20.800
>> I I Okay, great. Thank you. Uh so then the last the last timesensitive one at least uh is uh is uh letter E the freebie ride share agreement that's 2026-45. John, could you read that for us please? number 202645

927
04:26:20.800 --> 04:26:37.199
resolution of the village commission of the village of Biscane Park Florida approving an ondemand ride share agreement between the village of Biscane Park and and Bree LLC using a competitively awarded agreement by another governmental agency and providing for conflict scriveners airs severability and effective

928
04:26:37.199 --> 04:27:02.399
>> thank you John uh do I have a motion yeah it's for discussion Okay, I'll second since Ryan usually does that and he's up there. Um, so, uh, John, is there Well, I just want to ask if there's any introduction for it. John, is this more the manager's

929
04:27:02.399 --> 04:27:19.840
introduction? Well, I I can this you all directed at the last commission meeting for uh staff to move forward with the into a we gota >> agreement with uh uh freebie >> um as discussed and the document before

930
04:27:19.840 --> 04:27:35.760
you >> implements that direction um and the um staff is here to answer any questions. >> Okay, thanks John. >> Well, E has also been the direct point of The city manager was explaining this. I

931
04:27:35.760 --> 04:27:52.319
I voted yes on this before and my concern is the Well, I'll let the city manager explain that the hund something,000 that we're going to the money can be used for something else. >> Okay. >> No, I'll let him >> any any character you updates just based

932
04:27:52.319 --> 04:28:08.239
off the commission's direction. Um we met with freebie afterwards. They've already added the public's on biscane to the route. Um, I know we talked about extending it to the full five mile radius. In discussions with freebie, we thought better start at three miles so

933
04:28:08.239 --> 04:28:24.800
then we can gauge the response time of the trip taking. If we go straight to 5 miles kind of and now we're waiting 30 minutes for one trip um to get back with traffic and things like that. So, they're going to extend the mile radius to 3 miles first because we do only have that one vehicle.

934
04:28:24.800 --> 04:28:41.279
>> Um, and see what the the times are getting back in the weight times, how that extends the weight times. >> Um, and then gauge that. If it doesn't affect it too drastically, then we can always extend to the five. But I just thought it would be better to kind of gradually move out, right? Um obviously

935
04:28:41.279 --> 04:28:58.159
as directed in six months we'll bring an evaluation um back to you all in in far in advance of of the contract ending in one year um from today's date. >> Any questions for Issa? >> After Issa, but I I have to wait until the city manager comes because I had a

936
04:28:58.159 --> 04:29:12.640
meeting with him and >> he gave me something different and I want to be sure I have my >> I I'll go. Um for me, I was against this and I'm still against this. Um, and what really brings it home for me is looking at this month's report. And you can see

937
04:29:12.640 --> 04:29:29.040
from June 2024 to today, that's a a negative trend. Every month, month after month, we're getting less and less writership. If that was my stock portfolio, I would sell it. It's a it's not a good investment. Uh, this money can be spent on road repair. We just talked about how we're could be losing

938
04:29:29.040 --> 04:29:44.720
funds or we had residents talk about potholes. I would much rather see this money spent on something that is a tangible need in this village than spend it on a on a depreciating ridership. I I understand it's being used by few, but our roads are being used by all. And for

939
04:29:44.720 --> 04:30:00.640
me, uh this is a no-brainer. If we would have done this in 2021, the $120,000 we would have put towards road repair every year, that would have been over a million dollars or I didn't already have been a lot of money in road repair. I'm tired. Uh the fact of the matter is we didn't and now we we've paid into this

940
04:30:00.640 --> 04:30:16.080
service that is depreciating month after month. We're having less and less ridership. We tried for a month. We we extended to one uh to 127th Street Publiclix, 224 riders. In January of 2024, we had

941
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483 riders. We're we're trending down every month. It's not going up. To me, this is the time to move on to something else that are are going to have a bigger community benefit, especially understanding that we're going to be losing revenue and this revenue can only be spent on transit, road. It's it's to

942
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me it's that's the best place. >> How much money would that liberate for roads? >> 120,000 80% of it 80% can be spent on roads, 20% can be spent on transit, which include our bus uh shelters, which we have none. If it rains right now and you're using the bus or

943
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>> I'm saying if if if how much money could we >> All right. Very quickly 30. I just move to extend by five minutes to finish this discussion. Second. All in favor. I I right. Go ahead. >> I was trying to understand your your your math of moving that into potholes. How much is that for the village?

944
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>> Let me multiply. >> Oh, okay. >> 96. Well, it was you had you had asked too if um about the road repair. How much of the of the 120 could go to the road report repair? And it's just as

945
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Commissioner Huntington is saying that 80% of that uh money could go to uh the to the roads um and 20% has to go to transit. And uh Issa was on the on the line with me when we were talking to Miami Day County. And the Miami Day

946
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County representative says, you know, it it seems prudent that you should fix your roads before you have a transportation component. You know that if your if your roads are are in such disrepair as you're telling us, which we

947
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were telling you that, you know, our phones ringing off the hook just on on about roads that uh her comment was that we should fix our roads before we have a transportation component. >> We have to spend money in transportation.

948
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>> Well, you're you're getting you're getting money from the from the county. you're getting that $120,000 is from the from the uh penny sales tax. So that money comes to you automatically, >> but it it you have cho you had chose back in I guess 2021 to have this

949
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transportation component. >> Um not not every city has that. Um, you know, you could use the money as we learned that you could use 20% for transit, which is which she's telling us, bus benches. We don't have any on

950
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6th Avenue. The only place we have we we had at one time uh Asa thought that the bus service had been cancelled. So, there was wouldn't be a good use of the money, but now we understand that the that bird bus service is still in operation. So that 20% would be a good

951
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investment that you're putting uh bus benches out on 6th Avenue so the people aren't standing out in the rain. >> Commissioner Angel, you asked how much 80% >> the other 80% is going to roads. Yeah. >> You asked how much 80% would be of 120. It's 96,000. So over the six years freebie together, that would have been

952
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$576,000 that would have gone towards roads. >> Yeah. I I my um notes that came with a matching grant. Um so not all the money is that we have it in order to go and put it into roads.

953
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>> So we all meeting we all meeting our requirements for trans right we we have to have certain amount of money for transportation. Right. >> Right. Yeah. So >> meeting that >> commissioner commissioner Gonzalez had asked me so you know with that money how many roads we could could we fix? So,

954
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we're fixing this road here around the uh log cabin, both sides. It's approximately uh $40,000, I think. Yeah. Or or $30,000. I forget. I think it's about $40,000. So, that we we could

955
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we're looking at at least two roads a year that or you know that you could fix per using that money. >> And we can at any point cancel this contract with no penalty. I think you said there was a pending >> if that was the case and we wanted to

956
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expl I mean there was a whole conversation and assess again we're changing ways of how we're going to approach roads right and and it can be in multiple ways I'm trying to understand um could it happen that when we make the assessment of what needs to

957
04:34:49.119 --> 04:35:04.400
be done first which streets are more important than others at that stage we look into what that means we're about to head into budget season Maybe that's where we cut it. Again, we don't have numbers here as an alternative B. That was the main issue coming up. We were

958
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against that deadline. We had to make this happen and there was no other option except for the idea that could be invested in roads. That's why we're here. if we're going to have a conversation about budget season which is around the corner and there is the

959
04:35:20.400 --> 04:35:37.199
comparison of $40,000 invested here and what that could be done and we don't have the analysis now but if there is maybe we can cancel if there is no penalties if I remember correctly used to correct me something about if we cancel the freebie now there's no guarantee that we'll be able to get it

960
04:35:37.199 --> 04:35:52.561
in the future did I remember something like that oh just just the Nice. >> Okay. >> And then the the other component is the the uh the F dot grant which changing

961
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the policy of that >> which that's the other component of this that we're on the deadline for that as well of renewing that that contract as well. >> That is $60,000. >> That's 60,000. >> Exactly. So that that that's what I'm saying. It's not that. So

962
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from our pocket right now, how much are we paying for freebie? >> Well, that's >> Well, we we we're build at $10,000 a month. >> We pay $120,000 based on our our service, but like we've discussed with

963
04:36:24.719 --> 04:36:41.439
with CIT, we've been working to get that money back. So, some of that money hasn't uh you know, rolled over. So, it's that that 120 is budgeted in our budget, >> okay, >> to pay that every year. But we have >> but the expectation that we're getting the money back from the county here and CITT on the other end.

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>> That's what I'm saying. So let's say that at the end of the day we get all the grand money back. the CIT team any any any sort of moving parts that it does not >> how goal was it for it to be a wash that right >> it would have been a wash but if it it isn't how much how much >> so I think the main point is that we're

965
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spending over the 20% that we have to for transit to cover it which if we took out the freebie component of it it would be more money that we can use in transportation so we're cutting into the 20% that technically we need to use

966
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>> so >> we're spending more than the 20%. >> Do you have a number? No. >> Uh >> what's the money that comes from the village and not count you know again we get money from grant the for a specific use.

967
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>> So yeah the the 20% of what we would get from CITT I think would be about $37,000. So that that difference of that 60. >> Okay. So, it's it's it's not that we have $120,000 or $80,000.

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>> I don't think you're understanding what he's saying. He's saying 20,000 20% is what we would have to spend on transit. Not what what we would have if we didn't have you you have to spend 80%. >> Yes, >> you can you can spend up to 80% on

969
04:37:59.359 --> 04:38:14.959
>> transportation. Right. >> Right. >> And then uh you can you have to spend up to 20% on transit. >> Yeah. But the money that comes in, that's how we spend it. So I'm talking about how it comes in. What >> What are we actually

970
04:38:14.959 --> 04:38:31.039
>> We're spending 60 out of So 37,000 would be 20%. But we're spending 60. So it's technically cutting what? $23,000 out of what we could be using on transportation. >> That's what I'm saying. But so it's not

971
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that we have $90,000 for this as you're reading it because we're getting money specifically. >> It's like $25,000 more we could be using towards roads >> designated towards roads. >> Exactly. Thank you. All right. So

972
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understood. I um I'm 100% on this because we don't have now an option B. Like I said last time when you were presenting this, I'm happy to hear other options. If we can do one road at a time and it cost 40 grand, we should have

973
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started three years ago. I think that's what was my line. I'm happy to consider it on the next budget side. >> True. Understood. But we still got >> We got Y. >> So I know we have a motion to second on the contract. Are there any other questions before we call for the vote? >> No. >> All right. So then all in favor of

974
04:39:19.920 --> 04:39:34.959
approving the resolution? >> No. >> No. Yes. >> And if it ties John, does it die? >> Well, I would have voted yes, but it will die because it it tied at two to two. Um

975
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I voted yes, but um uh but it does not get renewed because of the two to two tie >> and the money goes towards >> Well, now we can talk about applying that money towards towards the roads >> towards the roads, >> right? Which is certainly a good use for

976
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it. What what I would ask um Mr. Manager, what I would want to know is what that money is with all this conversation of what comes from C. What how much money by eliminating a freebie do we actually have to put on roads?

977
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That would be my my question. Thank you. >> Okay. All right. Uh so we're over I see we only have two items that we're going to need to be rolled over to next agenda. I have 11B and 12A. Uh and and having no other

978
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no other business this evening, I'll ask for a motion to adjurnn. >> Motion to adjurnn. >> Second. >> All in favor? >> I >> I thank you everybody. Guess we'll get some new roads out of it.