All right. >> TJ >> TJ. All right. Uh meeting is open. And are we being recorded? >> Yes. >> Okay. So, got a full agenda tonight.
that. >> So, we've got two minutes to over from the 19 >> and these are just a quick Sorry. No, you're I just
Yeah. >> To approve. Are you doing both of them? Second for discussion. Any discussion? Go. So, >> all right. So, we're gonna go by the uh warrants. Sorry.
>> Sorry. We're gonna go by the warrants um and go down to the Hilltown Community Ambulance contract. Are we waiting on the warrants, Joanne? >> Yes, Kelly is coming. >> Got it. So, we've got the new contract for Hilltown
is here and it is for Yeah, there it is. So, this is this is the hotel ambulance. Oh, um contract. Why do they >> um here we go. $65,853.
>> That's so that's for the services. So for the for the ambulance services, it's also the assessment >> that we pay for the the 3,000. >> Yeah. 900. >> So that's in addition to Okay. >> Yeah.
>> It's included. And that how do you remember like how much of an increase it was from last year was the large increase or >> I think it's 3%. The spreadsheet says 10 because we didn't include the assessment last year. >> Okay. >> So it goes to 3%. >> Okay.
And the attorneys have looked at it. >> Yes. You guys get a chance to look at it. She said you're good. Oh, you have a copy. Any um so I'll make motion discussion motion
to approve the town community ambulance contract for fiscal year 2027. >> Second. >> Any discussion? >> All in favor? >> I >> um Jay Rice from the Hilltown Community
Ambulance Association did reach out and remind me again. >> We don't have anyone. >> We don't have anybody on the uh board. So, and Adam hasn't been able to come up with anyone college.
I'm gonna reach out again and see. Um, next up we have approve application for destruction portion of files from the Commonwealth of Mass based on review by archive solutions. So I don't have here for that I think.
>> Yes. >> All right. So construction for town of Lford. It's 19 cubic feet in town hall. The last hot September is it would be shredded. >> Yeah.
>> So we've retained them for three years just required. So they're going to so bills, bank statements, dog licenses, tax bills, treasure. You guys have anything questions about that?
All right. So motion to approve the application for destruction permission of files for the common capacity based on the review by archive solution. >> Second. >> Any discussion? >> All in favor? >> I
just make motion. Oh, you can see >> I'm just trying to figure out where >> you can make motions on A through D. >> Oh, I'm think I'm just looking at here on second signature spot. >> Oh, I'm sorry. >> I'm just going to sign
here. We've got new business. You don't have That person's not here. >> No. Um, we've got professional fireworks display donated by a resident. So, we
had a resident reach out to offer um to donate a donation of fireworks for the 250th was it anniversary of you guys. >> 26. What was the special care?
>> Did you guys want to come up and join us? >> Yes, the 250th birthday. >> A blank. >> No, >> actually >> I thought we had a blank birthday coming up too, don't we? Am I crazy? >> We have a big one coming up.
>> This is for the United States. Okay. But I knew we need a big one coming. I guess that's why. Sorry, I apologize. So he's donating up the fourth flat. >> He's donated the money to the Blford Historical Society for the Fourth of
July, but there's limited availability. >> Okay. >> In terms of because we're coming on to it somewhat late. >> So um go ahead. >> Yeah. All right. So this was initially precipitated by the offer of donation
from the fireworks uh in the amount of $10,000. Um Jane uh took it from there and created uh this document that you have in front of you and uh the ideas. So we've talked about it a little. Uh the historical
society has not had a meeting yet since this but we needed to bring it to the town just to you know get your blessing. Um so we it it uh it would be nice. I think what we we're envisioning is a joint uh
effort, a joint um relationship between this historic society, the town and the fairgrounds. And uh the fair uh Greg is here. >> You want to do >> Yeah. >> Um
so, uh the way it stands now is the the the fireworks company cannot do it. Oh, so they do the whole they set them off. >> They Oh, yeah. Yeah. Oh, no. Oh, and so the fire department has also been informed. So, what what I've done, what we've done is um contacted the fireworks
department uh uh company, I should say, and um got back their information. They sent a map. The last time Bford had it was 2017 at the fairgrounds. Uh what he sent the map from that time which I I
forwarded to actually I forgot to send it to Greg but I would >> I didn't get it. >> I sent it to Matt. Um >> um he can't he they can only do it the Friday before uh the week before Friday of the week before the 4th or the Friday
Saturday after the 4th. >> Okay, >> which would be the rain day or dates. Okay. Uh that's not in this document. Um the uh $10,000 gives uh I had uh on my notes I didn't 12 to 15 minutes of
fireworks for 10,000. I asked him if what would it cost for say a solid a strong 15 to 18 minutes and that would be 12,000 or a strong 18 to 20 would be 13,500.
So, if anybody wanted to donate, if we, you know, if there were people who will donate that extra thousand or or or um or 2,000 or or or 3,500 all or part of it, then we could do more
um whether I don't know. So, that's just thrown out. >> Huh. >> Who do you contact if you want to go? Uh >> we haven't discussed that. Perhaps the historical society. I would say yes. that guy.
>> Sure. He's the president. >> Okay. And so does this company get all the permits they need? Yes, they have all the license. >> They do. So all of that is in the document that uh I sent to Adam and Adam sent back and blah blah blah. So okay, >> I really don't all those permits
apparently the fire company already has and the state permit is good for 10 years. I think I might have said that. Okay. So that's good. Um, so what else? Um, the fair. I I actually should let Greg speak to this because, uh, this is recently we've been
discussing this, huh? >> The music part. >> The music, >> right? >> Uh, yeah. We're thinking we're thinking we make to help and make more of an event out of this. >> So, it would be later in the late afternoon >> and we'll have food and maybe a
>> be Yeah. Yeah. either the either we'll have the the our booth open or we'll get a flu truck and then we'll have a van and there still be no charge for it. >> Okay. >> But so we were thinking of helping them. We'll try to make it a little bigger
event than just people coming for 15 minutes and leaving. >> So >> that's you. Sorry. >> Sorry. So you're looking to do a live band. It's >> Well, yeah. We're we're working on it. We're thinking about this is what we're trying to put together. >> Okay. Right. >> So we can make more of an event out of
it for the town. >> Right. >> Are you looking for another daily liquor license or >> we we may Okay. >> Where we we may I'm going to contact Skyline and see if they can come. >> Okay. >> If they will come. >> Yeah. >> And then I'll be back. We'll keep they'll we'll be back and we'll talk
about that. >> Okay. >> But uh like I say, we were it's just not going to be fireworks. We're trying to make it a little a little bit more, >> you know. And that's why we wanted to extend the fireworks a little bit. 15 minutes or 12 minutes just feels a little short. >> Yeah. >> Because it's the big, you know, it's the
big >> big finale, >> right? Big finale. So, we were trying to extend it to at least 20 minutes. >> Yeah. >> And of course, that gets strung out because it's going to take time, you know, between, >> right? >> But a good band would be a draw, too, I think. >> And they'll be, you know, they'll
they're going to they get insurance. Will they be insured? >> Yeah. Everybody will be named additional. >> Okay. And the police you talked to Jen. Okay. >> But uh the whole music thing too, there was someone that
>> Yeah. So I spoke to Cara about this that there's a possibility someone would donate a B, >> right? >> Yes. Yes. You talk to me. Yeah. Sorry. Like this. >> We probably shouldn't say it. You know,
I think it's premature. Now, let me ask you, uh, years and years ago, we had fireworks at the fairgrounds and the, uh, people that were doing this display, they had to, uh, special recommendations
that the grounds had to do in order to, uh, protect from fire and all that. >> Yeah, there's a there's a map that's coming to me >> and I cannot. >> Yeah. >> So, it'll we'll follow whatever we have to do to make it safer. a fence. They
have to have a so high fence so far. >> Yeah. Yeah. Oh, I I remember the one I had at fairground many years ago. One of the fire crackers uh misfired and was shooting at the crowd. One of the
firemen caught it in trash barrel. >> Good catch. >> That's a good story. >> So, how much was 20 minutes? >> What? >> How much was 20 minutes? Well, uh >> 20 minutes >> 135
>> 135 would be >> I mean >> right now we've got 10. So if anybody had any ideas and how would go about you know soliciting asking people for donations I don't know just we haven't really discussed that actually
I mean maybe the town would donate who knows what do you think >> store yeah >> blow it all up it >> say but cannabis post to contribute to the town for sure
you can always contact >> I thought there Exactly. Our thought >> the band that's the >> that's the firework make everybody happy
>> that's the right >> maybe >> and you probably get a really good band too like at top >> but we have you know >> yeah we're work this is all in the work so we're going to do best we can on it >> well if you need any more um any permits
just let us We'll get those right out for you. I know there's a brewery in Warthingington, too. >> Yeah. Yeah. We'll >> We'll contact somebody. We'll get some We'll get I think we'll be able to get something. >> That sounds like a lot of time. >> I think that would really add a lot. >> Oh, it would add to it. You could
advertise that also. It' be good for the time. I think >> I think it's a great It's great. >> Even Even if it's eight days before >> I think I think I think you're better. I think you're better off because people go on vacation, right? I think you're better off that you'll get those that
always don't the same all the time. If you're off, >> I think you're better off. You're fine with the before. I think that's better. Well, as I as Jane said or John, her husband, people are anticip What did you say? Anticipating rather than
afterwards, oh, it's all done. >> Yeah. Now you've already done the 250, you're on to the next thing. So that's why we went earlier. >> Yeah. >> Versus later. >> Kids will have just gotten out of school. So, >> and I think if we get this a good ban, you know, through this one person, it'll
really be appealing to young people, too. >> Yeah. >> That guy's pretty big. >> That would be fantastic. >> That's important. Pardon me. >> You can check your vendors if they want to participate. >> Yeah, we're going to get a vendor or two.
>> Yeah, we'll I'll work on that with that. Also, Mary, you could plug the contribution part, right? >> And we're also going to have merchandise around the whole um Planford is a small town with a big history. Let's celebrate it. >> So, we're going to really go big on that.
>> How great would it be to get all those people that came to the event that you guys had winter time? I think you'll get I think you'll get a big >> Oh, yeah. something for park >> you volunteer
>> did I what >> are you talking to me there I think that one thing here that you know everybody every committee every every organization is having trouble getting volunteers
younger volunteers all of many of us around this table are not so young anymore so if we could attract and interest younger people. That would be wonderful. I think it'd be anyway. >> Yeah. >> Okay. Uh >> absolutely.
>> A a footnote to this whole thing is that on the 4th itself, we we will definitely be ringing the church bell as a state countrywide at 2 o'clock. uh all across the country the bell will be rung and at tomorrow night at our board meeting
we'll be talking a little bit more about uh what further kind of thing it's not going to be a major event anything like what we're talking about uh here but uh it will be uh we we definitely will be doing something on the fourth itself as
well as as a few other other projects so just bring you up to date on that >> yeah that's um across the country all everyone's getting together all the communities nationwide 2 pm ring the bell four a four hour a fourm minute
chant >> really >> oh that's cool >> it's a four >> yeah so I just I don't want to take I can't take credit for this because Jane is the driving force between for this for the 250s that we already had for the
ghost one so u it's uh incredible job that happened >> good thank Yeah. >> Huh? >> Yeah. Yeah. >> Oh, and they won't have super high fireworks. Those cost dollars.
>> But they're still there, right? Right. Right up there. Right. >> So, they won't be the really >> not the really high because they're expensive. A and B is further radius. >> We could see. >> Thank you. Thank you very much.
>> Thank you. >> All right. Um Oh, then we have the SU board vote on subboard chair going forward. Um so I would make a motion to re what's it called? Reorganize the board and to um nominate
uh Jackie to be the board. Second. >> Any discussion? No. All >> in favor? >> I just get closer. >> That's right. >> The other one is the clerk. >> I don't know. I don't really know what
the clerk does. >> You want to be the clerk? You want me to be the clerk? TJL. What's your name? >> We got to make a motion. >> There is a clerk. T is currently clerk. >> Oh,
>> I move to nominate Carol as clerk. >> All right. Second by second. >> Um discussion. >> No. >> All in favor? >> I All right. Um Herlet Packard post >> post warranty quotes. This is um Joanne.
Oh, I got to figure out. So we've got $689 for this is the year per year. No, as per your request. Yes, one year post warranty is active one month after the date of
purchase. So >> how long is it good for? It's good for one year. one year. >> An except on-site warranty, remote problem diagnosis and support. On-site hardware support next business day, replacement parts, materials included, escalation
management, exchange warranty, remote problem diagnosis and support. Replacement arrives the next business day. Shipping cost included. Complete service coverage. Service levels and response time for HP Fairacks may vary depending on your geographic area.
Yeah, that makes sense. >> They're the ones. >> Yes. >> So, is this an increase or >> No, I think the warranty ran up. >> So, instead of paying out of pocket for parts when they break or service calls
or labor, we're extending the warranty. >> Okay, that makes sense. >> So, motion to approve the packer warranty quote for $689. Second. Any discussion? >> No. >> All in favor? >> I. >> All right. We have the Mass Department
of Fish and Game and Acquisitions for the Wildlife Bridge. >> Yes. >> Okay. >> What do we have going on for that? Is that >> all right? This is so exciting. So the um they're considering purchasing
the land um contains 329 acres of wildlife habitat. It's a property in which BFG is interested um
property what the tree farm donate. >> Yes. So, they're going to retain the property as open space. >> It'll be used for passive recreation >> for passive outdoor recreation opportunities including, thank you, join, wildlife observation, hunting, fishing, and trapping. Um, payment of
property taxes and DSG interest acquisitions uh completed from January 1st to June 30th. Once acquired, DFG will pay the remaining real estate taxes on the property for that fiscal year. The total re real estate tax bill on that property the following fiscal year.
Um for DFG acquisition completed from July 1st to December 30th once a prior DFG will pay the remaining real estate taxes on the property for that fiscal year. So this is a map of the property. The
subject partial is the dark pink. So off of Chester Road back abuing the pike towards >> Bonnie Ridge the road.
>> This is >> right here. All right. And then this is so that's interestill road belongs to Chester. But right along that line there's a Bford cemetery
>> and uh that the cemetery goes around the cemeteries. If you look at the map, there should be a little square on that property that shows where >> do we have anyone from planning or
conservation? We have planning and planning planning and conservation. >> Oh, you're conservation. Sorry, I apologize. Okay. Um, do you I mean you guys want to take a look at it? It's >> you have any questions for us?
>> I think it's >> I think um we're seeing this again notice they're requiring. So you don't need >> No, it's just we they they decided to move forward with it and that's their inspiration to us. So >> awesome.
Thank you. Good news. >> Yeah, it's a little bit of that, right? >> All right. Capital expense review. I got that, huh? >> Yeah. Um, you know, budget season's coming up and
we have not really made a decision on what >> Kelly, do you want to come sit with us? >> Yes. >> Cara, have you ever met Kelly? >> No, I don't think we've met in person. It's nice to meet you. Nice to meet you,
too. Welcome to Nice. And you've met before, right? >> Yes. I met him when I first came. >> Yeah. >> Just a case for capital. Yes. >> So, Ray, why don't you come up? There's a lot of tears.
Uh, you know, we had our sections on on some of it. Right. You're going to get >> Yeah. >> Right. for me to discuss. Are we going to spend
any capital on whatever that we were last year on the list that we at a high level
um where a lot was on a raise list, right? Yeah. You've had Ray, you had the single drug. >> Is that something you did with the grant? I can't remember. >> That's one of the grants that I wrote up
and I applied for. So, >> I talked to Dave Stokes last week and he said by the end of March, you should be hearing response back. So, >> right. No, they said mid winter. I was going to end up hearing a response, but
>> I'm sorry, I missed it. I had to mute somebody. Was that Are you talking about the grants or chapter 90? >> The grants. >> Yeah, they haven't. No one's got any answers yet. So, >> you have the water health trailer. >> Yeah, I can. >> That's what we should there.
>> I can get that off of uh chapter 90. It's a road maintenance. >> Yeah, the roader. Yes, that seems to be a big one. >> The road The road graater. I would say is something that even Cara even knows has been an issue, you know, over the
years that needs attention. We uh the amount of money we're going to keep putting into this machine to keep doing the job that we need it to do every spring and fall, we're going to end up going bankrupt in a couple years because
a lot of the parts on the piece of equipment is obsolete even to get. So, you got to find someone to machine stuff at a machine shop at a costly level. >> I mean, I'm curious. >> What vehicle was that? I'm sorry. The John Deere. >> Sorry, J.
>> That's okay. It's a little noise here with this thing. >> No, that's fine. >> Um, can you rent something like that? >> Yeah, you could. >> Yeah, >> but the cost of renting it since this is a piece of equipment that doesn't just >> it basically you can use it year round.
Like we had snow drifts six feet on Gibbs Road. The grater went out and opened up the road. You have to have a grater. You know, it is it's like the Swiss Army knife of the highway department, honestly. Um we have Bplows for it. We have the wing that the guys
reskinned so that there's not a big hole this big in the thing anymore. Um just trying to patch it up so it was usable and safe to operate were there. But >> is that something you put in for the grant or No, >> no, I didn't put that. I didn't put in a grant for that. No, just the roller.
>> Um, the grizzly screener. >> Yeah, the grizzly screener. It basically so that we could end up saving on material processing our own stone. We do uh we could end up making our own aggregates
and stuff. Huh. >> Were you getting the stone to process? So basically all the material that we have at the yard that's been screened already over the years, there's a lot of big rock in it and stuff. >> Okay. >> Uh
doing a lot of side you we could rent a a screener have a company come in at that point. It's not like >> but you just buy screen material. You could just buy screen material, but the mountainous stuff that we have, it
really would just pay for itself within couple times of screening some material out of it, >> honestly. >> Yeah. >> Why do we have so much material? >> That is a question for previous supervisors that I don't know honestly.
>> For pre-screened material that now may be slightly contaminated. >> What do you mean? Well, you're saying that you have material, mounts of material that purchased that was screened that's been sitting that you feel needs to be screened again. >> If we're going to use it, I'd rather
make sure there's no rocks, sticks, or debris in it. >> So, can you use it as is? >> Yeah, because it's been sitting there for I would say over five to I would say 15 years. >> It's been up to our >> So, those are the things I had on the
list. Is that my list of anything? Do you think >> if I had it down there? I that sounds like the list that I wrote. Honestly, >> unless I'm missing something, but >> I don't have your >> No, I think that that was it. The
greater is definitely a priority that we should be looking into. >> Um, so, so the board has to decide how they want to, right? and that in my opinion we have kind of like a couple options. One would
be well first of all I think we do need a highway stabilization account. >> No that we're putting money away every year in which we don't have I don't think >> is that is that >> is that the account care that I believe
you and Randy were talk was that what type of account was going to be that where the 50,000 a year was supposed to be stowed away? >> Yeah, but I don't think we started it this year ever. it ever got started. That's the thing. But right now, if that did get started
>> past time, we would have enough money to purchase a brand new grade or at least a big big chunk of it. So, it would be smart to end up making stabilization fund and actually go through with it and have that money put aside because I'm going to do my best to keep this machine
running as long as I can. Uh, but there is going to be a day where >> that's got to be >> it's going to have to be replaced. So, at least if we're planning for the future on that, I would say that's a good option. Unless what what's the other option that you would say? >> The other option take
a >> low interest loan. >> No, USDA. >> Well, that's >> I know. >> Okay. >> So, that's the other option. >> Depends on how you know whether or not we should purchase first.
>> Have we looked into uh military surplus. >> I I don't >> I I haven't looked into military surplus at all. >> I know >> on that aspect truck that worked out for the military surplus. >> Well, there's Go ahead. Sorry to
interrupt you. >> No, and uh they're online all the time, you know. It's just taking time to look see what they >> It would be I agree with you. So, let's say a grader down at Bradley goes up for auction right now. The thing has no
hours in the dirt making any roads, but all it's done all its life is plow the tarmac. The thing has a very easy life. Bushings are tight. The engine's running great. It hasn't been beat. If that circumstance, it does happen. It
comes up where an auction it shows, let's say, on gov deals. >> Yeah. uh we need to have the capital or the money and the capital in an account. So I could come to you guys and say there's a great deal that we need to end up
jumping on in low hours, low miles, the machine's barely used. I would suggest we jump on this. So let's say we have $75 to $100,000 saved up in that account over a two-year span. We purchased that
piece of machinery at a discounted rate instead of $400 something thousand. I think it was $459 was the last quote last year for the greater >> that would >> based on what received the in the so far
in the budget process. >> Yeah. >> I don't think we can afford to pay for it out outright. >> No, it's big chunk of money. >> Right. Uh but and you're saying renting them is is just doesn't make financial sense or
>> we would we would be uh using it in the spring and the fall for let's say three months. There's six months >> of the year we're going to hold on to it. Send it back for two and then you have winter months that we would need it up here. You know that's the thing. And is for the winter months is it equipped
the way we need it to be equipped for Bford? You know, can we have >> could you conceivably because the roller is a onetrick pony and you can rent that and you don't need it. It can only be one thing and you can use it twice a year, maybe three times a year and that
that you rent and that's $200,000. Where are you going to store a big roller like that? The maintenance on it, whatever else. So, what if you >> Well, we got to build a highway garage. And everyone's laughing, but honestly, we do. >> People Everybody's laughing. buy the thing before you have a place to put it.
>> I've been saying that when I walked in the door, we have two Macs. >> I need a roller. >> But it's something that I as superintendent have achieved the respect of the town by making these roads good, not having the damages
happening in the springtime and fall time, the rollers needed. And if we can get it with a grant, yes, that would be good. the housing situation. I understand what you're saying because all this equipment we have, millions of
dollars of equipment that we've had over the years is sitting outside. >> So my point is, right, and I'm not it's I'm not trying to debate the topic on this with you, but my point is why why buy more equipment, millions of dollars
of equipment to sit outside? But if there is equipment that is absolutely needed, what it sounds like the grater is absolutely needed and it is not just a onetrick pony type of machine. Right. The roller cost 200,000. The grater cost what for something you
just said. If the roller that you want to buy would what was it? Chapter 90. I think you put on the spreadsheet >> through a grant. >> Through a grant. Okay. So why not offset the cost of the 400,000 very needed pieces of machinery that you'll use much
more other and then forego the the roller for now that you can just rent with me >> because I'd like to trade in our machine that we have and instead of having a grant that we're going to receive that
the roller on at least we can get something for that grater if we end up having a plan to purchase something through like going through a a stabilization account purchasing a piece of equipment. >> But can you still trade in the trader if
we just use partial loan money or partial grant money? >> I would have to ask Dave Stokes that honestly. Do you know the answer to that? >> I do not know the answer >> because I'm not going to tell you yes or no and not know the answer. Um well I you know my thought would be right now
just throw it out there that do we need to look at the highway? Yes we do. I mean it's on the list of many things that we're doing right now. Right. And we will be looking at it for sure. >> Oh of course. >> The should we be buying buying anything
that that we can't store? The answer is no. >> So first off let me then take care of this issue because everyone's saying no to this because we don't have storage. No, no, I'm understanding what you're saying. And no, I I wouldn't want to keep buying equipment either unless someone had a plan, >> right,
>> to keep the stuff out of the elements, >> right? >> Well, I came up with a plan. I had some meetings with the state. The 40ft containers that I was going to get for uh Nicole for the library. Well, we have them. They're just not here yet because I need to ground the thaw so we
can compact the ground. >> Y >> the two 40 foot containers. We already have one. I have a new one that's coming. We're going to put them side by side. 40 feet in length, 60 feet in width. Chapter 90, there's new regulations on chapter 90 that that Dave
ended up telling me that we can end up now applying for. It's logic shelters. We can get a canopy to go over these two containers and have it completely out of the elements. Now, everyone can keep getting designs for a building and and
shutting it down and and you know, for a highway garage up at the salty yard, >> right? >> I don't have the time for that. So, this is a good resource that we can end up utilizing. >> The chapter 90 covers the canopy itself. So, at that point, we end up having the
two containers, compact the stones, set the containers off the ground on 6x6 uh post so it doesn't rot. We have a 60ft span uh logic tent that's going to end up going up there. So, >> and that you would store
>> cooker. We could store the the grater. We could store the roller. We can even put the max up there for the summertime so they're not sitting out in the elements. I need to know I need to utilize the money as best I can, right? >> For making our equipment last longer
into the future. And this is >> the best outcome I could come up with. >> Yeah. Right. >> Right now. >> So, 40 foot. I know you said that state. I just don't know where they like was there. >> So, one 40 foot container has been on
the property. It's town owned. Uh I don't know how long it's been here. >> That rusted one. >> It's brown. >> Oh, now it is. >> Well, it's brown, >> but it's it's a good container.
>> Okay. >> The other container came from Beine in Springfield, and it's a company that sells these Did you buy it? >> Yeah, we already had it. It just never got delivered up here. >> So that's why
>> month ago, two months ago. >> I put this I think it was last month, >> two weeks ago, three weeks ago. But I had the meeting with Dave to verify that I would be a once I ended up going over all the different things that we can now do with chapter 90, even repairs,
expensive repairs on vehicles, like let's say the engine goes on the map. >> We have to stop because we've got a guest coming index that's on the phone for that. Okay. So, >> how much do we get I get what you're saying? Honestly, very much appreciated
that you're thinking How can you how can you help us >> the short term because we don't have a highway building and it's not going to happen overnight anyway. >> So it's good. So here's my question. Could we start putting money away and
you will be okay and you could rent in the interim should you need it >> or if we can start putting a good chunk of money away for a greater and a account. We can keep the greater going as long as
I I can't tell you how long, >> but I'm gonna end up keeping it going as as long as I can. >> Situation, >> then I guess we'll be renting at that point. You know, we would be renting. >> Come back to when we get to the budget.
How much money can we put aside >> into a stabilization fund? >> We can't guarantee it's going to be 50,000, but let's see what we can do. >> Okay. >> Is that fair? >> Yeah. What what was the original number >> that you had? >> No, no, not not for me. What what Rainey
and yourself were >> I don't remember. Usually we we know I were 25. >> All the stabilization counts are at 25. >> So it's 25 the year. Okay. >> So let's let's consider that investment
because I don't think there's anything else that we have on the list. We absolutely have >> I would agree. Right. >> Thanks. Thank you, Ray. Um, we're gonna skip >> one day. >> Yes. >> The uh
the highway policy that you sent me today. I believe everyone got it. >> How can you end up opening it? Because it's saying I cannot receive the file without a password from the password. >> How healthy was that?
>> Not to me. >> So, I was wondering I'm like, how am I supposed to open this policy? You weren't on the need to know, >> right? >> Okay. No, that'd be good. So, I can hand it out to the guys. >> Yeah, absolutely. >> Okay.
>> And also, one other thing here, I know you have a guest on here, but it's important that you get this information because you requested it from me last week and I printed out a copy for you guys. Here's the three quotes for the fuel tanks up at the yard.
>> Oh, cool. Thank you. Um, now that's just the resurfacing and getting them up to code with the labeling and then giving a makeover basically. >> So, one thing that I would suggest if we're
going to be putting this money into these tanks is putting a lean to cover over them. Now, we can look into getting some pricing for either an I-beam structure with a metal roof on it. So it withstand the elements and longevity
over the years. Or we can end up doing like a 6x6 12 by 12 post and do like a gazebo style. But >> great, did you recently buy stock and like pop up or something? >> Okay.
>> So here's what you need to do. Right. That could wind up at our cap expense, could it not? >> Yes. >> For the highway or the town? >> For the highway. >> Highway. 13,000 about the right.
>> So if you if you think the canopy way is the way to save is what you say. >> Well, you got to come back with the price. So as budget season is now >> his argument to you is that it's not just highway that uses those.
>> Yeah, we've talked about this. The fire uses it, police us capital. It's not just >> It's capital. It's not But it doesn't come out of your budget, >> right? It's not out of your budget. >> Well, I just >> We're not saying that we're not talking about the stabilization. I would
definitely consider that stabilization, but definitely since this is a universal pump system for COA and every department up in this town, including water, I believe the town should be looking into
>> town, but all I want to know is what's been caused. >> You have a a price question. >> Yes, please. If we are using chapter 90 funds for the canopy at the salt ship,
why can't we use chapter 90s for the canopy for the >> because it's not road um it's not road repair the category for it. That's why it's >> problem. >> Oh,
you know what? Since you brought that up, next time I talk to Dave, I will ask him. Okay. >> All right. Thank you very much. I appreciate it. >> Okay. Thank you. >> Is his name Jim by any chance? >> Oh, Jim.
>> I don't know. The Hi. Is Jim on the phone or >> Jackie? >> Yes, >> this is Skip Samus. >> Hi, Skip. Can they hear you? Oh, I think there you speak
>> here. >> Can Can you hear me? All right. >> It's coming from the >> Okay. All right. I'm just starting uh with the board to talk about the agreement that you set. So I'm gonna let them first absorb the
agreement. If we could, I'll give him a high level and then if you guys have any Skip is on the phone, he is the person that's managing the appraisal. that. So this is a document for you received
notification from resident about uh coming out of chapter 61A and uh which enables us to have rights of first refusal purchase property.
Um I'm suggesting that we go ahead and have an appraisal done. Um, we got notice on February 23rd. So, because of all the delays meeting and stuff
>> and and finding an appraiser, >> um, we're coming to the table now for approval. >> Okay. >> Skip's been gracious enough to step up and make this happen within the time frame that we need. We only have 30 days in which to actually conduct the appraisal.
>> Okay. Once that appraisal is done, the resident will take a look at it. Agree, disagree with the appraisal. Doesn't mean we have to purchase it. Just means that we're doing an appraisal. >> Okay? >> Right. >> If the if the resident doesn't agree with the appraisal, the resident will
have to do their own appraisal over the next 30 days. And then we would then get together jointly and come up with a third appraiser if we decide to go that far. >> Yeah. the the uh the resident right now you you've only got about 10 days left
on the on the clock and that's why it's so critical. But if they don't Yes. If they don't like it, they have to do their own and their clock is also only 30 days because it's 60 days from the
time that they announced. >> Okay. >> So they end up with a 30-day clock also. >> Okay. So this agreement um do you guys want to read it really quick or do you want to talk to
>> um yes I let me just read this first paragraph >> hold on one second I'm a fast reader Okay. Does this become a is there part of this that we're supposed to do in um
executive session? So, but if we talk about >> it's very it's very unclear, Jackie, if you go into executive session or not because you have no pending litigation per se, you know what I mean? On this
matter, >> the reason >> it's very >> confident retained by um your company. So it does become a part of public record. >> So in other words,
>> I just want to make sure that we don't do anything that in open we're not supposed to. >> So we can't um I think we just maybe we just can't talk any numbers when the appraisal comes back. Does that sound right, Scope?
Um, it's very un I don't know the answer to that simply because it is extremely unclear >> the application of this law to this instance with an energy facility. So what you see if you're going to the
the reason that you've got the long opening paragraph on the very front cover sheet is because it's a step-by-step process with your attorney and with the board. It's going to be but you you got to get into the game within 10 days. That's the problem.
>> So I mean the way I saw this is that it's it's going to the board collectively >> to get approval to do the appraisal. Yes. And pay >> and then so the next meeting when we if we come back and talk about it we'll do an executive session. >> Okay.
>> Okay. So, you need a motion for us to um >> to approve this agreement to do an appraisal on the property >> which is 35,000 estimated to to be around 35,000.
>> Now, that 35,000 would come from the 200,000 that we put aside. Yes. for that the town requested that we do these types of things um as part of the imaging exciting. >> Yeah, I mean this is what the town
wanted to put the money inside. So I think that we do that. >> What are your thoughts CJ? So I would need you guys to make a motion as a board that we expend that fund from that special account special
town meeting that was on September 22nd. >> That money. >> So motion to um go into agreement with uh is it siy um >> susi?
Yep. Excuse me. Sorry. Um for an appraisal on I'm I'm not gonna say the property on the property listed on the agreement um for amount up to $35,000 to be taken from the special fund
created on September 22nd. >> That's a special meeting special. Is there a second? >> Second. >> Any discussion? >> No. >> All in favor? Hi. >> Hi. >> I can't sign this because I wrote on it. You want me to?
>> Okay. You don't need us to get her approval. >> Perfect. Oh, yes. >> Got it. >> Okay. All right. Thank you, Skip. So, next time we'll do an executive session and we can talk. >> That's right. Thank you very much and pleasure to meet you by phone. Okay.
We'll talk later, Jackie. Have a good evening. >> Thank you for joining us. Thank you. >> Bye. Bye. >> Okay. So, next we're on uh H, which is the USPS lease of 103 Main Street. This is fun. We talk about this every few
years. >> Um, so our lease is coming up, but they got reached out to us sooner than we thought. It's not up to what, 2027? >> Yeah, November 2027. >> So, the lease is going to be up for the
post office building. So, the post office and the fire department training. And I was looking, we typically spend um old town hall expenses are $8,000 for
this year, but then we also paid for water bills. Do do all of our electric bills come out of the old town hall expenses? Do you know? Yeah. >> That's a separate account. >> All of the electric bills >> for the old town.
>> For old town hall, >> we pay the utility bills, the ever bills. And that comes out of here. So $8,000 plus water, which is like 250 a quarter now, I think. 280 a quarter >> for that location. >> 270 a quarter. So plus about
another,500. So let's say 10,000 to spend a year. So the lease with oil. >> Well, does the oil come out of this build this tube, Joanne, or is the oil coming out of another? >> No, they don't. No. What I mean, do we
pay the oil out of this line item or do we >> top of my head? I don't know what line item we pay it out of, but we do pay for the >> No, I our utilities come out of our utility account doesn't come out of the old town hall. >> So, what is the old town hall expenses paid for? Then it's not.
>> It's all the stuff that every year people say needs to get fixed. In the year and a half that I've been here, it's money going towards plumbing issues. Uh, >> and we're spending all of it. It could be Mayor Beel might come out of there. I can I'll go run a report real quick. >> Thank you. That'd be awesome.
>> Yes. >> I know. I got >> I mean I guess what I'm getting at is if we're spending pretty much what we're taking in. I don't know. >> So I mean the question would be
does the public value having a post office town? Could we move the post office to here and save money? Um, we have the fire department train here and then not be paying for another building that we're not concerned.
So, I don't know. I mean, >> they're like it's like 11,000 12,000. >> I mean, it seems kind of ridiculous. Um, >> and and and the reason is because I think someone said that building that
>> I don't know. >> The oil does come out of old town. >> The oil does come out of there. >> Yep. I just looked up one of >> They're proposing that the new bill is $14,3830, which is how much a month.
>> So, it's like just covering our expenses, >> right? And if anything happens, it's our house. >> Oh, yeah. Which it will because it's going to need a new I mean, George did a great job with the volunteers, >> you know, cleaning it up this year, but
>> I think it's going to need and that the other side, the fire department side is it's not in good shape, >> right? And not to mention, I've come I've talked to Christina, chimney's fallen off. You know, it's got to be repaired has to be
>> um So that all that stuff, right? >> So the question it really comes down to you can't sell it right now because by centennial and the whole thing with the park, right?
>> Um is it worth keeping and renting out? Would anybody else rent it? Post office was in there. I mean, for that kind of money, post office here. >> When you figure apartments in Westfield
between 13 and $2,000 a month, I mean, we're giving that away to the post office. Yes. >> And in in retrospect, what we get is a half a day, seven or six days a week.
So I think the next step maybe is I don't know who we speak to at USPS but seeing if it's possible for them to they can come and look at this you know building and see could we move a post office here or even the boxes that's what needs the most
um and then if that's the case probably I mean I'm going to share probably what happened here is that this company that US postal service has hired has gone out and said, "Renew all my leases." >> Yeah. Right.
>> Yeah. >> They pick the small ones first and knock them off list. >> Yeah. >> Okay. >> So, >> do we know whether or not the public would be okay with moving
>> to take our neighbors? All right. They have two full-time post office box >> and there's only like 400 residents that are there year round. Okay. We have 1,200 and we have half a post office. So
I think they can afford to pay two grand a month. >> Oh, sure. Well, we could definitely go back to them and say keep it. We'll keep it, but we'll >> that that would be my motion offer. >> So you would say keep the post. That's why we're having this discussion.
>> Yeah. >> You say keep it or charge more. >> Absolutely. I mean, I would I think it if we get that building off of our hands, it's been it's been a it's been problem for years.
>> Am I hearing practice required? >> Well, I'm thinking that if are they if we can talk to the post office and see if they're able to use part of this building and the fire department's able to use this building, then if we could get rid of it and not have to worry about fixing, it seems like a better
>> Yeah. We would have to tear it down or or something. sell it. >> I mean, it it's not really a functional building outside of right now. >> So, we would either sell it or tear it down, which would be better than roof on it.
>> Oh, yeah. Yeah. >> You're looking at $20,000. >> Pretty sure that's what George was saying. It was the next years. So, can we talk to the post office first and see if they would be okay with moving into this building?
>> I think we'd have to figure it out later in this building. >> Yes. >> Or have them come visit the building and say, "Is there a space here that >> I still think we need to tell because you know what they'll do is they'll say, "I'll take that front office." >> Yes.
>> But here's why. Because people want to go in and get their mail out of their mailbox >> and the doors got to be open. I think the post office to open right outside the window post office. >> Look at like in South they have these uh
condos and they have they don't have a post office per se but they have >> Yeah. >> If they were outside there >> and then the post person comes in put the box the box
>> that might even be cheaper. That that would be that would be the the answer to I think >> it solves our type of >> Oh, absolutely. >> So, do you want me to try to figure out who to talk to? Is there someone on It
wouldn't be someone. >> Okay. Yeah. I'll I'll see if I can get a hold of that talk. >> I think it's the woman on that letter that I just handed you. >> Okay. But I think, you know, we need to agree where we put them. I don't think
we should be. >> Okay. You know what I mean? Yeah. Because we're going to be moving people around here pretty soon. I mean, if they are even interested in having a person on staff in or somebody's got to fill the box, >> I think they just come. I I don't know.
Yeah, you're right. >> No, they the post office supplies. >> No, no, no. Fill them. She means >> I've had it. That's post problem, not ours. >> Joanne. >> Yeah. We'd have to be prepared though to go to Russell.
>> Yeah. prevailing >> for incoming certified mail or send something else >> or I'm not suggesting that you shouldn't make that decision just because that just Yeah. >> Well, it probably deserves more discussion.
>> Absolutely. >> But it's been something that's been like brewing for a while. >> Yeah. >> Yeah. >> And it's good that we do have time. We have time to think through that. >> Yeah. >> Right. But so the first thing is determine
and I'll talk to Adam to see. >> Okay. >> So I ran the reports for that expense account. >> Yeah. >> And in 20 fiscal year 25 we had originally budgeted 6,950
uh but we spent 7,963. that was due to issue plumbing issues, replacement windows, right? >> Um but Mirato energy project uh products. So the the heating
>> oil fuel comes out of here and Eversource but not often. So in FY26 only one Eversource bill has come out of here. >> So you're paying others. I don't know where the other source
bills are, but they should all be on. >> This is an FY. >> This is an FY26 ever. >> All right. So, so the next So, the next game plan is just contact them and find out if they'd be interested in moving
out of that building. >> Okay. >> If they say they're not interested in moving out that building, your group say, "Okay, next step." >> Okay. >> You can always tell them is open. You got plenty of time to get to know this. That's so much. >> Okay, sounds good. All right, so
departmental review. We already talked to Ray. >> Can I actually now that we got the importance call done? Yep. >> Can I just step back up for a shot? >> Absolutely. >> So, just just to highlight on that roller.
>> Oh, >> with the greater roller we have. Are you leaving? I was just going to go pack up my stuff. >> Okay. I'm going to tie this into a conversation that we had real quick. >> Okay. >> Um the roller is a grant funding. We end
up it's on reimbursement base. We are not losing that money. The money comes right back to us. We're not giving it away. >> Okay. >> The problem was it was only up to $250,000. The greater exceeds the 250. we did not have the capital to end up covering
that. That was the problem. So, that's why I was shooting more towards something that was more achievable, >> okay, >> than having to do a low interest loan um over a three-year period. That's what I've been seeing by a lot of the paperwork looking at these contracts uh
that is capable of doing. So, with that out of the way, the greater is definitely something that we can end up looking into by putting the money aside for the future. We'll keep ours going for the meantime.
I would like to see a new greater come into play down the road. The next thing I know we've well, Kelly, you spoke at Rainey and I know Christina knows about this one. uh with the
roadside mower, the boom mower, the attachment for our loader that we exist, we have right now the loader that this would attach to. >> Now, I have all the paperwork for I just don't have it on me because we've done this back and forth so much
>> about the actual over the guard rail mower. It's a safe implement. Becket has them. The state has them. They got rid of all the all the sickle bars and it's just a safer implement for the operator and for the public to be operating doing
the roadside mowing in communities. The problem was we couldn't use chapter 90 for the roadside mower. We couldn't get the money for the roadside mower at the time. So that's why we put that on hold.
Now, if the town could put some money aside to end up purchasing this in the future over the greater, I would say definitely would be the boom mower because the boom mower that we have for
our tractor was deadlined. It's unsafe and if we keep having it sit under the tarps up at the yard completely sealed up, it's getting older. there's newer technology that's coming out. Our tradein value is going to drop
dramatically because right now we can actually get a good chunk for that trade in from the mower that Dave got. So I would like to end up seeing that leave and get the most value for it as we can at the moment before it diminishes in
value over the years. >> You would stack that up. I would stack the roadside mower over the grater for right now. Um, definitely be something that we would What would be, you know, off the top of
your head, what what would be looking at for the over rail mower? >> 108,000. >> And what would we get for the trade? >> 10 to 15. And that was off of the last year's trade in. So, let's just say 10
because it literally hasn't been used like few times and that was it. So, when Chris came out and looked at it, he said, "This thing basically looks like it's in the showroom still." So, you know, we made sure we wrapped it up real good. Uh, pickled it, so at least it's
not, you know, getting ruined outside. So, I can end up bringing the paperwork in tomorrow and getting it to Christina and then getting it to you guys. Unless you want me to email it to you again. >> No, this we could do the three-year
lease. >> I'm not suggesting that. All I'm saying I'm asking you what is it? Is it a lease or is it not a lease? >> There's two options. I'm just saying there's two options to do. >> And you're you're talking about buying instead of >> Yes. >> Okay. >> Because A is buying.
>> Yes. is buying. They take our loader, it would end up getting outfitted out. They put a brush guard on the glass so we're not smashing our glass out. It's a fully uh cordless remote that goes inside the loader that
can just get unlocked then come out of the machine done. There's no wires, there's no hoses. It's it's got its own central system on the unit itself. So if a line breaks on it or a line breaks on the loader, it doesn't go down. You can
unhook from the loader, I can go load a truck and then we can work on the mower later. You know, it's not like something that would disable a piece of equipment. >> How soon would you eat something like that? >> Spring's coming.
>> No, I'm I'm just saying like I have a sickle bar I'm running right now. That's the safest thing. and haven't >> Sorry, you >> guys. No, >> that's we got Mike back there. He's uh
>> he's he's our roadside mower. >> So, we end up uh >> All right, >> that that's what we have right now. >> But we could see a lot more progress through town so we're not wasting time >> by having this piece of equipment.
That's that's all I wanted to end up bringing up. >> Okay. Okay. need to make decision. >> I can have everything for you, >> right? >> At least for that. >> You know what you can do for us? >> What? >> We have a list from the insurance company for all
>> vehicles. I already did that. >> Oh, what? For this year, >> there's another one. >> Another one. >> Yes. >> Look at it. Critical look at it. Say, don't insure these anymore. We're not using it. >> Okay. let us know. You might save some
money right there. >> Okay. >> There's a lot of stuff that you know probably not. >> Yeah. I know. Like the COA car I scratched out last time. >> Yeah. >> The old police cruisers that we don't even have,
>> you know, trucks that we got rid of. >> So, I'll look at the new one and see what we can take off of there. You know, $8 saved. $4. >> Okay. >> Okay. All right. Thank you.
>> All right. Um All right. Let's move on. We do um >> have a good night. >> Um should I just do the video audio thing real quick? So guy um graciously TJ gave
me the name of the individual that was in here before to an audio video analysis of this room. Talk to me I got him but >> call me and they're going to come back in this week. We got you got you know we
got that money. You should >> What's the name of the company? >> Do you know? I don't remember this or do the gymnasium. Oh, gymnasium and he said that he did a review of this
room for audio visual stuff years ago. >> Yeah, that didn't have any funding like you said that >> they gave us that. So they're going to come back in take another three years except block same
they did three years ago and then he's also going to assess the amazing rate I've talked to a couple of other places already it's majorly expensive way over our heads really yeah u now there was one
place that I call that has these specifically for gymnasiums they have standing uh speakers that basically project to a thousand people. So it would be very wow right with like
four which we could afford that okay something like that but anything fancy we're in a little trouble potentially we had uh and I were thinking about instead of doing blinds in the gymnasium do like
dark window >> tint tint $11,000 for those three >> that's more less expensive the lights I don't know yet. >> Way back. >> So I remember when I did I did a very rough quote like an online
>> Yeah. >> type dimensions and I had taken rough measurements at the time and it was close to 20 >> way back one meetings everything faced the stage. We didn't
>> Well, that's what I suggested. Why don't we just shift face the stage? I mean, you know, you're holding a meeting and everybody's blared out. They can't even see. >> Right. Exactly. Well, the audio guy said the same thing. >> Yeah. Why are you set up this way? I think that was a Josh.
>> Yeah, that would make sense. >> Okay. >> So, that's another problem. >> Sure. >> Great. >> The other thing the audio visual guy said was to move this away from this and put it over there in front of the books.
Put flags behind it. She put the video up there. So he was like, "This is not the right setup for such as this." >> Yeah. He told the stop when we were talking about >> So can you hang this way? >> Right. Okay. That makes sense. >> So So anyway, we're getting there. It's
just a matter of this guy's going to come in this week. >> Okay. >> Great. Thank you. >> All right. Christina, what do you have for us? Um, I met with Steve Mikler. Jackie is here, too. Actually, uh,
Jackie reached out to Steve. Uh, this may be really what we're looking for. He's from Greenwood Industries, and they are on state contract, so they have all of the bonding, all of the insurance, all of the uh prevailing wage stuff,
which is what we need when any work is being done on a municipal building. Mhm. >> Um the services they offer there. Right now he's going to be coming and taking another look at our roof. He did go up there. Is it last week or the week before?
>> Last week there was snow. So he got somewhat of a good look, but not you know he wants to come back. He is coming back to take a look once the snow melts. >> Okay. >> He says that with repairs that we could get another 10 years out of it.
>> Oh, sounds great. So that's great. But while I had him here, he put this down on my desk with good saleserson. I'm sure that he is. And I was looking through it and you know, they're on state contract, so we can do a time and
materials um agreement with them not to exceed 5,000. Right. Yeah. And if there's something that needs to get fixed, like for instance, the chimney on the post office that needs to get fixed, we could just submit the a scope of work and the time and materials with the
state contract on it, and they can come out and do the work. >> Great. >> And it would be at state contract pricing, which is lower pricing. >> Yeah. >> Okay. >> The other the other thing was >> um the gazebo. >> Oh, they do historic restorations.
>> Oh, yeah. Yeah, that's been on the list for a while. >> Yeah, >> that would be fantastic. I don't think it needs that when that guy. >> Yeah, great. >> Very pleasant. >> Very pleasant, very knowledgeable. >> Um, with that being said, I know that we did just have the discussion about the post office and we don't know what we're
doing. It's still very much up in the air. Do you feel that the chimney should be fixed now or should we wait? >> Let's wait. I think great. What do you guys think? >> Well, if you don't mind, I'd like to see a quote. >> Okay. And that way we could put that in
our discussion. Fix that. It's gonna be this, you know. >> So how this would work in those >> she's saying you would have to go through state contract. >> Yeah. This way. So how >> well no the quote part of it. So how
this would work is this is not to exceed 5,000. They'll come out. They'll take a look. They'll tell you this is what we can do for this is what you need for to be done or this is what we can do for 5,000. >> Perfect. >> But this is just >> I understand that. Okay. >> Yeah. As long as they tell us what did
it right. >> Yeah. >> What it would cost, >> right? >> As we're kind of determining what do we want to do with this building? Say, well, that's going to be another 12,000. Right. >> And then I guess should we have them while they're there looking at their roots? >> Their roots. Yeah.
>> Yeah. Could we do that, too? >> Sure. Yeah. >> Fantastic. >> All right. >> Why not? >> Uh, the other thing, oh, we received a letter letting us know how
much our chapter 90 a portionment for fiscal year 2027 >> um is. And this year it's $468,1718. >> Okay. 290. Was it lower last year? >> Last year was $257,382.37. >> So it's
4681 171. >> Fantastic. >> I wonder if we could turn this off. >> Um you turn the heat back on, but you turn this off. >> Yeah, >> we could turn the heat back on so it'll blow air. >> No, I don't want it to blow anything.
>> Can't do anything. >> Okay. Uh so that's that and oh the Hilltown uh ambulance assessment. So the contract that you guys just signed or how I pointed out that there's difference between the service and the
assessment that be made towards the cost of the ambulance. This was when we did the budget I last year I only included the service. I did not know that the assessment separate. Yeah. So this year this is going to be
short so we have to figure that out but I'm working on figuring that out. >> Um the other thing so I don't know if you guys remember um left huh uh Bray had asked if he could use PBPC to do the
bidding process the work being done on Russell stage. Um, I believe that the conversation was that he was going to be like really involved with that process so that he could learn the bidding process moving forward. I They reached out to me
>> and it Yes. And so he came to you guys and you guys agreed to the $1,500 cost of having PBPC >> Yeah. >> handle the bidding process. uh they reached out to me basically saying that they were kind of over booked and asked
me to uh run the pre big conference for them. Uh I mean the bid documents are 80 pages long. >> Yeah. >> So that's a cost that now we are incurring when we've already paid them $1,500. Um
I agree to do it because it has to get done obviously, right? Uh, so that's tomorrow at 11 am. Um, I I don't have any answers for any of these vendors that may be attending. I believe Ray is
supposed to attend as well. Um, I hope. >> So, have you talked to them? >> I have talked to him. I talked to him earlier and and I don't know if he was joking, but he said he wasn't. He He could have been joking. I don't know. But he's like telling me like, "Hey, this is" and I'm like, "Well, you're going to be I can't answer any of your
questions." Um because I know nothing about the project. I I know that it's Brussels stage but I don't know the in-depth things to that vendors. >> It's mandatory that it >> I think so. Yeah. I don't know. We haven't had a lengthy discussion about
it at all. My my thing is is just that you know we we did pay uh I'm sorry it wasn't PVPC that was it was it was fair. Yeah. >> Uh we did pay for COG $1,500 for the service and you know >> So are we getting money back then? >> I don't know. Ray already left, right?
Want me to ask him? >> Yeah. >> So, so Ray wanted me to be at this meeting. What time is the meeting? >> 11. I mean, I did just talk to him in the hallway again and I said, "You're going to be here for the meeting." He said, "What meeting?" And he laughed. So, I think I think he's going to be
here, right? I'll send him a text message. >> Um, but in any event, this it's not about Ray. It's about, you know, we paid for $1,500 to to do this process. And >> I'm surprised I really that they put us
aside. >> It is what it is. It's okay. But I just wanted to bring the board. >> Yeah. >> Okay. >> Um, and then I'm sure I could go on for hours. I just Gary, you had sent the email about move
to the appropriate sale for direct. >> Yeah. >> Um I think I think that's it for me. Okay. >> Yeah. Um we've got salary increases for town administrator and highway. Um so
last year We budgeted administrator was at uh yeah 87 125 for fiscal year 26. Okay. And what have we talked about
bringing that up? We talked about a number. I think you're right. It's a I mean I think uh I don't have but I did a study on
both highway and town administrator for what other others make in the area from the low. >> Yeah. So that would come to 93,353 with the 6% raise.
>> That's 90 oh 92 92,53 or for administrator and highway. Oh jeez, it's official. Woohoo.
Um, highway comes fire. It was just there. I got to go down. I don't think it's in there for >> Oh, you don't think it's going to be separate? >> No.
>> Yeah, it might just be in wages. >> Yeah. >> So, this doesn't break down. No, but we have where do we have a somewhere? >> Well, you guys, we um you never
finalized you never came back to the table contract negotiations with the last just to keep that in mind as well. >> Yeah, we have contract negotiations that his I looked at his contract is out March
24th. >> Okay. So, do we want to schedule something for our next meeting is the 16th, right? And so, for next week, we'll do contract quotations. >> Yep.
>> And that's we have to do that. >> He can choose. Um, it's his choice. >> His choice. >> Okay. >> He said, of course, he'll be there. Don't you worry. >> Get us our $1,500 back.
>> All right. Coming out of his budget. >> So, let's look at if we can get the number where he's at. I'm sure that we have that. >> Yeah, we do. >> Somewhere. Then we can look at what 6% is. >> Yeah. >> Um and we'll do that at the next meeting we'll have for
>> I'll bring the salary rate next. >> Okay. And Joanne, will you let him know that he'll be on for a um uh review for his contract for next week? >> He could do it in second session if he wants to be up to him. Um and then we've
got the energy um sighting the updates. >> Yeah. >> So you're going to deal with this salary increase as well? >> Yes. You want to vote on the highway or the town administrator? We are we don't December. So we need to talk must up to seven.
>> Yeah. >> Why did I see? >> I have to. >> It's okay. We can We have other priorities right now. I I'm fine. >> So, we'll go into contract negotiations.
We don't have to do it next week. >> Okay. But either way, we don't have to vote the number that we agree on and we talk. >> Okay. um the sighting a city >> just really quick um and I think I've given everybody the update odds are very
high that the AG will come back and uh say that we're no longer in moratorum probably from what let's hope that they are lazy and they but you know that means that after that
moratorum happens we have to start taking applications right after that and and the bylaws aren't done yet. So, I'll talk about that in a second. So, we'll see. Let's see what happens. So,
the the best bylaws and the solar bylaws are updated done to the best of our ability at this point. Uh will uh the best bylaws have already been sent to the attorney for review. Um so, bylaws.
I'm going to do my last pass on tomorrow. Send that to the overlay map is done. Uh CBC their GIS team did that and um there's two options on the table based on the stuff
that would be omitted and it brings it down to like 7% of would qualify for. There's no weapons. there's nobody else that's not that big. Um, we put a
pretty, you know, quite frankly, the the team put a pretty good buffer between, let's say, houses and stuff like that for any solar events. Um, so at this stage, Bry's planning is
uh looking they have to approve the bylaws first. Um, then they they he has to post uh two for two weeks um in the paper
>> probably where that he's going to have a uh what is it >> public hearing on those bylaws and then once the public hearing is over two weeks after that we have a town meeting special town meeting once the
special town meeting approves it or denies it as soon as they approve it, they come into effect just like the orange board. >> Right. Right. Once that's done and it goes to the AG, I think the town clerk says to the A and we see where we stand.
>> So, should we pick a date with special meeting? >> It for us to be able to pick a date for the special town meeting. It hinges on when the uh public hearing happens. >> So, as soon as we know
>> Oh, as soon as we know. Yeah. Together for >> But I think the team did a pretty good job getting those solar updated. They're pretty extensive. >> So much more extensive than what they used to,
>> right? They'll have to come through here, get your, you know, get our approval on those also. a bit copy. Uh I'm waiting to see if the lawyer is going to come back that this >> so we need to have a meeting on an
octave that >> we have to keep in mind it's like it hinges on the uh public hearing date but also is is town moderator available clerk available like all that. >> Okay.
>> Sorry. The last thing is um I want to have an executive session next time uh to talk to Harold about a possible pilot or what's the tax
benefit or whatever >> from the solar field as well as this. Um, everything I've read says negotiate or to actually approve anything.
>> Okay. So, are you talking about the board meeting or >> Yes. Slackboard executive session? >> Yeah. Talk to >> the SLboard. >> The settlement. What's your name? My name's >> I thought so. Okay. We we we talked on
the email there. >> Yes. >> All right. Thank you. >> Just have to put a name to the face. >> Yes. >> All right. That it. That's all. That's all we have.
>> Um Oh, public comment. But I just want to say that we are at 294 years old. So I wasn't crazy. >> Oh yeah. We are coming up on a 300 year birthday. >> So sorry Steve throw that up. Um public comment
>> then we will adjourn the meeting at 7:42 yesterday. >> Yes. >> Now it's 7:42. It's tough when you get >> that's on my computer. Yeah, >> this is why we always differ when you
open up, you know, I love >> doesn't make sense. >> Okay, so wait, am I supposed I'm not supposed to be budget. This is not live that we don't have
enough, >> you know, and so >> yeah, pretty much. I mean it's uh you look at like zone for just