dj you want to open the meeting open the meeting at 6 o'clock Yeah Um people is bigger than my computer I don't think I don't like the keyboard on
that word is a mistake here Yeah And it's going to be on the website too I can't even approve the No I guess we can't do anything till she gets here How How late did she say she was going to be she said a couple minutes Oh a couple minutes Okay Will be here very shortly
Okay we move on We can't really do anything Who who wrote that up uh Dave Hopson and then you sat with Ray and went over them all Yeah cuz I was over there with Ray
This this doesn't leave wiggle room cuz I was talking to Ray and uh Rainey about it and uh Ray had formulated what he would like to
do and uh and I mean there's no there's no wiggle room here If there's an emergency he has to drop everything Oh he's been it's been explained to him that that is not the case at all Oh that was but I heard back
in Okay Okay Again sounds good All right So we're already open right Okay So I have um Oh look at how tiny this is for Mary
Um so we have a new addition to our agenda um in an effort to make sure that we are strictly following um open meeting laws We have updated it Um it says noted audience participation in public comment
is welcome only when acknowledged by the chair and limited to two minutes Um the participation in public comment is limited only to Blamford residents who may comment on agenda items only The town of Lamford um are committed to the full participation of people with
disabilities And the town um is handicap accessible Persons who require special accommodations including an auxiliary aid or service for effective communication or modification of policies and procedures um can contact the administrator And there's the um note with 15 days in advance of the
meeting Um so that means we have our we still have our audience um comment participation on the agenda Um but we will not be taking questions and comments um outside of that area If you have a question or comment on one of the
agenda items um you can go ahead and request to be on an agenda There's um Christina has updated a form that's online um that you can fill out to be on the agenda Um and then we can address it at the next meeting Questions or comments on that i
guess I can't take Mr but yes I'll take question to com on that Mary uh you're disenfranchising our residents with this particular policy There is a line in the open meeting law that permits subjects
to come before the board that have not been reasonably expected within 20 or 48 hours prior to the meeting And I would like to suggest as a personal suggestion
not as a press person Um instead of calling it public participation or what did we used to have on the you know public comment instead of calling it public comment maybe just call it other business
because where it is in the agenda you haven't discussed anything yet Mhm So if you put the unanticipated concerns complaints issues whatever they might be under um other
business to come before the board I don't think we would move it to other business but we could certainly move it around on the agenda if we wanted to Yeah Yeah But and that line should appear on every agenda also Yeah it will Okay Yes George I don't understand Is
this a policy that the state has it's a polic This is open meeting law Yeah Open meeting law It's a new policy of the state It's not a new policy of the state No we just want to make sure that we are following open meeting law Okay So we're just trying to tighten our reigns up
here and make sure that we are um following the procedures Does the clerk or you have copies of this so we can have It's right on your agenda It's on the back in teeny tiny writing There you
go All right So we are going to go um meeting minutes Our first item is examining meeting minutes from March here So are these the executive meeting minutes or No
but the beginning talks about executive Is that the one where you went right into executive session yeah but there's no discussion Yeah there is Should these be separate Joanne separate Yeah just the first chunk is
the executive right that was just you saying you're going into executive session I didn't talk about and then it has our motion I have to look at it Sorry Sorry It has our motion and
discussion Should that be still an exact um until we release it I mean it's No you didn't say anything Okay What happened was you closed out and then you reopened So I don't know how else to to tell everybody that you left at the
beginning instead of the end That would have been at the end You're just talking about this which isn't saying anything and they already know that because you talked about it last week Okay But if you want me to take that out I can take that I'm just wondering if we have to just because this was done in executive session You know what I mean but there's
nothing here that can't be public Oh I know I Yeah At this point I just Yeah I mean you know I I think it's okay what it is Okay Okay That would normally be at the end because that
was I mean that's that will I will be public but this was done in executive So I'm just thinking that maybe that should should not be on there Follow later Yeah just do me a favor and cross out what you want Yeah I would just And then sure
that's on executive session Yeah And um so if you can change it Perfect Thanks Thank you move the meeting be accepted as amended
Second Any discussion all in favor i I All right So we'll go to the audience participation public comment Okay Um then we have department reports So we've got Highway Do we have anything
from Highway ray said he wasn't able to attend Okay Okay And he's trying to get in I don't know if he's David Ray says he can't get in I don't understand Okay Um so we look forward to seeing um
the maintenance um list from Ry tomorrow as part of the goals That is due Okay Um Christina go ahead So one of the things I wanted to talk about today was I am proposing that the
board replace one select board meeting a month with a departmental round table so that the board can be more informed on what's going on in each department Um if a department has an issue you know you guys have clear open communication I
think that it will allow the board to just have a better understanding of what's going on in each department and that way we can also take some at each of those meetings we would go over the expense expenditure report so everybody's clear on their finances Okay
And we can just uh have a better idea of ongoing projects initiatives current financial status things like that I think that's a great idea Um and so we would be requiring a representative from each um department
board a member of the board We have people that work for different boards that seem to think they're the representatives So you're looking for like I I I think you know either chair or board member should be present
So I guess we need a list of which departments too because some are So I'm going to let you guys decide which exact departments but the departments that I had put down here was town administrator select board town clerk fire police highway water library
assessors and all other boards and committees are invited to participate as they see fit Um and when available and necessary accounting treasurer collector Okay But yeah that makes sense So we're not going to worry about zoning planning
unless they more than welcome to attend if necessary if they see fit Yes Okay Yeah I think those make sense And then all of those like assessors highway I'm sorry assessors and water are elected I'm just sort of working my way through
it And library and clerk in library Oh and library I didn't write that one down Okay Yeah I think that's a great idea Um obviously come summer we we only do the every other so we could discuss a way to handle it in the summer but I
just wanted to propose it because I think it would be I mean it would still be open meeting right so uh residents would be able to now gain a better understanding doing this Uh I'm trying to think uh
like if they if they have an agenda to come before the board they can come before the board anytime not just Yeah Oh yeah Absolutely Okay So maybe when would be a good time to start let's see It's at the end of April
right now Do we want to look at our last meeting in May to give them enough time sure Do that Yeah Okay And so then you'll reach out and let them know I will Okay And maybe um ask them if they want anything specific on the agenda
under their department to make sure it's in the week before Yeah absolutely Perfect All right Um Okay What else you got for us [Music]
um oh I did call Bill Clark and I'm still waiting for him to email me his insurance So we're waiting on that Okay Did you confirm that he has insurance he said no problem when I asked him to
email it to me but I haven't gotten it So if we don't get that from him then we cannot proceed with that Okay Okay that was it for me So sorry That's okay Um Jennifer do you want to come on down do you have anything for
border question so on that list and doing that new cycle does the board of health still calling month once a month and are we still on that yes Yeah that would be fantastic Wanted to make sure Okay so our update
on the swap shop Um it's should officially be open at the end of this month We're waiting on a sign Um and they're just putting up shelves So and then once we get it open we're going to have a little me mini
opening on May 3rd Okay And it's a Saturday We haven't figured out what time but the time we'll know in our at our next meeting We'll when the transfer station's open anyways or No Well yeah it's during that time
but we'd like the select board there We'll have we thought we wouldn't come that morning Um cookies and coffee EJ it's a transfer station Who wants cookies and coffee at a station
you know who you're dealing with here All right The third So I put that in my calendar Yeah It probably like early morning Yeah Just to get it done Are you going to have a set of rules regulations yep That was next We have reviewed um
we've already done our rules and regulations We reviewed it at our last meeting Just have to type up a couple of um things we needed to add to it Okay Um and then we will have that up on the website We'll get it in the paper We'll
have you know the papers at the transfer station for people to take home Okay So we'll have material Okay Excellent For that And then um grants I think last time I was here I stated that we were
going to get a grant for we were going to apply for a grant um for the compactor but um I attended one of their seminars and they said that we're allowed to apply for two grants this year I know what be So um we decided
that we'd like to put in a very small uh paint shop where people can bring in their paints That will be a little different because people will have to pay for the paint because we'll have to pay to dispose of it Okay But it can't go in with the same as you know the
other trash and recyclable stuff So it stands on its own little Great Okay Something like the oil Yes Yeah similar to that Yes So it'll be just a small little Okay thing So we'd like to apply for that Um
now on the TJ the burial agent uh is that good are you good through June Okay And is Peter coming to Yeah I I talked to him today but he had a burn permit so he's he's out there sitting in
the forest on fire Okay All right I just we just wanted to know because I know he didn't come to our meeting So I just want to clarify that I've been hopping Okay I can send him off an email as well Um tobacco we're updating the uh bylaws
to match the state's new laws and regulations on tobacco and then we've got to pass out um to the places in town that sell tobacco products um the new parent program that comes from the western
Hampton County Um the board of health has decided to put together new parent baskets Oh that's nice Um and then take the I'm sorry what did you say we're putting together new new parent baskets Parent baskets Yeah they're like little
baby baskets So it has information for the parents Has like a little rattle type thing for the baby and just like a little onesie just cute little things that we're going to do And then we'll take the postcard from the Western Hampton County and put that in there So
should they want further information or help or assistance on anything they'll have it Great So that's you're just going to use the list of births as they come in Yes we have three so far Great So I know I didn't realize that just
popping babies So on that um let's see and we did opt out of the opiate program um with the Western Hampton County Public Health District We're going to stick with just staying keeping it in town Um I gave him the official no this
past week Um then going on to the Maya stuff You want to talk about that for a minute okay So um I did meet with Ray a couple weeks back and he gave me a list of things that he wanted um training on but we can't meet for another two weeks
He's really busy I don't know We're going to meet in a couple of weeks Okay Um so I've got a bunch of stuff that I've completed I don't I did not complete stuff 100% like I had thought but I apologize for that I you know with
everything that's happened since August So but um it certainly is better than before um on that So great Thank you for that And that's it That's really all I have Oh no we had
two Oh we had two complaints Okay So if they come up one's on um 16 Brookman Drive Um we had taken care of that first issue with the septic from the neighbor and all that which was a no-go I don't
want to really get into the whole thing Okay Okay Um but we now are leaving messages inappropriately and it's I passed it on to Jen I just gave her an FYI okay on
that on that complaint And then we had a complaint come from a resident that they have um field rats at their house Okay And basically I said that's a Jen thing So I Yeah Pass
that on That's not a board of health you know So Jen could help them with trapping Is that So I guess because that's the only there's nothing that we can Okay That's out of That's out of our hands So we pass that on to her too So
that was good Yes You're not allowed to have field what oh rats Field rats Yeah Is that a thing i thought it was just field mice No I guess these are a little bigger there Glamford has them a little
Thank you Jennifer I appreciate it Yeah keep us posted on the time for the third so we can put it into our calendar I will I'll probably send it off to Christine Perfect Thanks All right Action items We have a payroll warrant Table is tabled
So motion to table payroll warrant Um number 21 Second Any discussion all in favor i Um I So if you need me to come sign this because you will probably you will need a second signature Um I can swing by I just don't get here until
like 5 Send me a text Um so we have the highway superintendent goals to look at So the first section we have on road work and these goals are enhancing road
maintenance efficiency So this is the list of uh maintenance efforts that you be getting soon But this this doesn't come from a highway superintendent This I believe is what Ry worked on with Dave Is that correct that is correct
That what you're holding is required by the union contract that was signed Yes Thank you Clean swaps road drainage That that's in the contract the union contract The goals
I understand And the cleaning it So Ray did provide a base for that document and I saw that and it's nothing like this right micromanaging okay and I don't think that we need to
do that I mean we we have Rainey and then when Rainy's done I we have uh Tommy Aley that could step up as a liaison to work with the highway department He worked with the highway department before He knows the people He
knows the roads And uh I I don't want to get into micromanaging Ray He's got enough on his plate right now And uh you know this this is going into micromanaging
I appreciate what you're saying but the time for that conversation was prior to signing the union contract The union contract lays out that they have to establish these goals He did have that No those weren't goals That was a list No he just a goal has to have um
specific measurable what they're going to reach by a certain date That's a goal And and so if he doesn't reach it by certain date this is going to go against him because he had an emergency on another end You can't you can't micromanage That's not But that's not
what's going to happen Well that's what it reads No it doesn't That's what that's it says completion of these goals depend on the weather situation and issues each road you have set what what you have to do Look up here PJ
what completion of these goals yeah let me read Completion of these goals depends on the weather situation Any new issues that arise will be handled in the timely manner depending on the gravity of the situation and the staffing So when we reconvene to look at these goals
who's going to make the judgment Paul whether it was necessary or not well we're going to re we're going to convene with Rey when these we would do this quarterly I don't I don't think it's fair to to Ry I don't think it's fair to any superintendent They're hired to do a
job So if they don't do these I'm just going to put this out there just so you guys know There is no merit raise for the laborers right that that that's that should never been in the contract anyway But the thing what I'm trying to say is
is this is you know all right the only thing lacking here Russell stage road is what day he's going to work on Russell stage board that's the only thing it it's telling him what to do it's not him
directing the the highway crew to what they have to do so we don't have a choice these have to be they have to have these goals TJ They have to have these goals It's not like teaching a class or or whatever driving a a truck
Every day is different If you can't finish it the first day you got to go to the second day Yeah that's understandable You're putting it on a timeline for it But it's it's you and me sitting up here and then whoever our third person is And when we reconvene and he says "Well I've
reach reached 75% of my goal because of this." We're going to say "Okay great Let's roll that extra 25% into the next goal that we create It's not like a superintendent is working at the totally as what the court directs him to
do No the superintendent this is not from us We did not create these goals TJ Well neither did Ray He was asked to Ray was asked to and he al and he asked for assistance with them and so he was given assistance with them and yes he was and
what he had and what this is he had one or two pages of paper here you've got four pages of he didn't have a goal he had a list we need a goal you have to have a smart goal a list is not a smart goal when when you are hired to be the
superintendent of a department in town you need to set goals so that it's all Right So he just stepped into this Yes And he's he's coming into this brand new He's working with Rainy and he's working
with Dave right now And all of a sudden he has no power This is the power And And I'm sorry He has to make the job him before you do his before you do this He makes the job his by setting goals So he knows what he needs to accomplish So
goals that you set for i didn't say anything No I I mean working with this guy is new He's coming in Let's give him a chance to make the job his before we start doing that What more reason to help him have a guideline of what he
needs to do i'm sorry I I don't approve it That's all I mean you know my Well then if there's nothing approved inside then there's going to be let's let him work for three months so he knows where he's at and what he's capable of Okay So
that means there's going to be no raises available because if there's no goals I I approve the goals but there's So we can vote We can vote on it but that means there's going to be no raises just so you know Oh so you're you're going to put the guilt bill in on me no I'm not
putting you I'm just telling you the reality of this situation I I just I don't think it's fair to write for you know he probably had some some say in this but I don't know or not
That's just too complicated I He's got to make the job his first Well I mean I know going into a new job I would appreciate a guideline if I had never done that job anymore And this is a extremely detailed guideline of what you need to accomplish by exactly my point
It's extreme It's extremely detailed It doesn't need to be extreme Right Okay Um so let's uh I would motion to approve the highway department goals Um March 2425 through August 1525 Is there a
second for discussion only for discussion Okay Um all in favor i So it'll just sit I guess I don't really know what our next steps are Okay Um are these goals not available to the
public until we um I don't see why I know Okay So they can be available to the public if anyone um wants them There's a goal on road work There's no goal on equipment maintenance on safety on budget All right So sorry Mary I'm
moving on to the next one We're not We can't Sorry But if you have a question that you want to say there's a merit raise we we can't do that though So um but now All right we'll bring it up under um
Christina Yeah it's it's merit based on the union contract That's what she said Okay Thank you Yeah Okay So let's do the PVPC There's a lot of letters here PVPC CBD CBDG grant balance He keeps telling
me it's the final I know we've heard that for a while now Um I don't believe it So what is it there's We don't owe anything This is not saying we owe anything It's just a balanced computation of the grant So motion to
approve the PVPC CVBDG grant balance computation There's a second Any discussion all in favor i I All right And then um town clerk local election Is Doris coming down or are you Oh right
here You were hiding Yeah I was All right What do you have for us okay There's two things First one is our hours We'd like to go from you
know 10 to two like we've been doing Okay For the local election What's the date on this again is it June 14th okay Okay Do you need a vote from us to do the 10 to two um is there just I'm just curious is did we say that there was no
mail in for this one or is that is my second thing Okay Um all right So um can I wait to vote on the 10 to 20 your second thing okay The second thing is we want to opt out of the mail in vote
voting for the local election I think that I don't know if I want to opt out of the mailin vote I feel like what is the reason for mailing the biggest is my budget Okay I would have to mail out 1,07 applications
Seven places Yeah there's seven spots So there's cuz we have 107 registered voters in town So now if you're not going to be here you could always do an absent tea ballot Okay So if you know you know you're going on vacation or you
can't make it you can fill out one of those applications and then we would send you a postcard ballot Mhm I don't want to reduce the hours and Well then we would have to go back to our 10 to 4 Yeah I just don't think both is a good
idea I want to make sure that people have an opportunity to vote What do you think TJ i think the absentee ballot is fine I mean we're going to What What do we pay is it a bulk mailing no it's 78 cents per stamp
for a thousand inside So and then I have to mail out the ballots So you're 78 cents and then 78 cents to mail the ballot No the ballots are Well they were a dollar one Yeah Have to do
the envelopes you know the ballot returning the envelope So that cost me Is there a way for them to pick up a mailin ballot no Well it's the same thing as a absentee ballot
Yeah but the but you fill out the application and then I mail it to you Right The absentee ballot They don't pick them up They normally just or they could they they could come in apply for it vote and then not have to
mail us Because this year as far as like my budget right now it's it's dwindling down And you figure this year we're using the tabulator So now it's going to cost a little more money than
just because they have to create my ballots I have to order like 350 ballots and then they have to do the memory card And then I have to pay my employees full workers and I have to pay the police who
work that day But it's in the budget That's in the budget But not all these this extra mail it So the extra mailings we think like a few hundred Well just for the 1,07 times 78 would cost me $785 just to
mail them all out for stamps Yeah How many do you think you normally get in for a mail in i don't know I can't remember how many did it for the local election On the local election how many how many people
usually vote no Do you remember how many we had last year Max oh last year we didn't have any contests So we had and plus we also when do you get up like 140 or you had no more than 135 voters
for the um the local because there's no one ever usually the same person runs for every I don't I don't I I think it's a waste of money to go mail and ballots this way I feel right if now that I know it's
going to you know how much I could always well for next year say budget for but this year I would like to just hop out of it and if there somebody wants to do a ballot that's fine
Okay And if you want I'll do the 10 you know 10 to four Yeah two I think that we should keep the more hours out of the other one Yeah Um and
then do people is it like easily accessible to figure out how to do an absentee ballot do we need to like get more information out there for people in case they want to do that oh no A lot of people already in town already know how to do it and they've done it before People who you know usually are going on
vacation or they're not going to be around Okay Maybe even just getting in the paper that if there's not going to be paper ballots that people need to come in and get an absentee ballot they're going to be out Okay
Um do you want to make a motion about paper ballots NCJ uh yeah I'll I'll move that we forgo the uh mail in Okay ballots this year Second Um any discussion all in favor i
I All right How about the first question though about um No no we didn't Yeah we're keep motion for that or No we'll just keep it as it was Um All right Look at that You got a thick packet there huh all right Let me
I thought you were No we were going to vote to shorten it to 10 to two and we didn't vote I know But I have to say something So do I just say no just you can say um that we're going to the board decided to keep the 10 to four um time
for the election So can I do a motion i don't think we need one Okay They decided not to vote on it because um we would only vote if we wanted to change it Oh I see I get your point All right Excuse me Expenditure
report All right Let me open my cheat sheet It's Was that it Doris that was it Yes that was it Thank you Doris Excuse me Okay it's We should be at about
78%age Oh mine's sideways again This is fun All right 78% Big pain in the butt uh [Music] assessors Yes Um Dwayne we forgot to make a motion to
approve the um once a month department meetings So I would make a motion to approve um supplementing one select board meeting a month with a department head meeting Is there a second second Any
discussion all in favor i And there there's another thing Uh Maple Lane the uh culvert that abuts Russell Stage Road uh it's collapsed and the water's just
seeping through and that's got to be addressed and uh seeing that Maple Lane's a private road we need to uh send a letter to the people that live on that road that work has to be done to them I
think working with them too I was talking with Rainey and Ray about it and uh I mean there's so many culverts going into that one trough and the culvert
that the main culvert is an old steel culvert that has collapsed already and the water just seeps through So that has to be addressed and we have to notify the residents that it has to be addressed and then once they're
notified what action they want to take for the private road So that sounds like a highway department thing Yeah Okay Well when I talked with Ray and Rainey they suggested that we notify the residents that was on that road So and
that way there if they don't take action we can take action and not have the responsibility for all the other mess that's there So who do you mean by we is the highway department the town because it's private road We the town So I mean does the highway
department do that do they reach out and contact the residents no we have to as authority Um we might need some legal warning wording for that You know just give them a heads up that this is you know and then if they don't
do anything that at least town can at least take care of what we need to take care of Is there a time frame that they have the residents post being No No it's something that has to be done sometime this year but No I just meant So you're saying if they if the residents don't
take action they can't Yeah So are we giving them like three months to take action are we giving them Oh Randy said ASAP So as soon as possible So I would I would kind of just say you know it would be appreciated if they take some kind of
action you know at at the early at their earliest convenience The tree warden is over budget Tree warden expenses Same thing happened last year It hasn't been Arbor Day yet either So
is trees yet or is this He bought He just gave me a bill for something bigger than $800 Oh that doesn't even look like it's Yeah For these trees I don't Okay I hope that that's already taken out of this because then it's going to be thousand It was a
couple weeks ago so it should be So um would you mind reaching out to him and letting him know he's over budget he's shut off Why is this I thought we weren't It would get kicked back to us if we were over budget If there's enough
money in the in the overall understood Okay Um oh there's another one Police department is right up there Uh oh that's vocational So we went over on vocational but there's nothing we can do about that
It'll have to It's over by So it's over to 124% So the actual expended Why does it say there's unexpended balance oh that's what's we overspend the unexpended balance No
unexpended would mean you haven't spent it Well that's what I thought too But it says that there's 124% I think something needs to be reclassified Original budget was 90 and we spent 111
What department is it vocational Is it Smith or is it um Westfield um it's vocal That's generally spot on isn't it yeah So did it That looks like an extra kid somehow Maybe I will I'll look
Okay Somehow snuck in there All right Let's see what else we have The difficult part of this is I can't see the line item at the same time as I'm seeing the maybe download
Would it be easier if you take this trees speaking of the trees All right I was trying to look at um All right We just pack folk I was looking over here at what was 103 Oh yeah
So that's highway Yeah that's a special time meeting thing So that's fine Um highway tree canopies at 91 though and their vehicle fuels at 99 So those are up there
those That's winter So that doesn't this one Yeah that's cemetery expenses You're a little high Oh yeah I'm right up there Or health transfer station is at 94% Something needs to be transferred
reclassed from that We're aware Okay That's the one we talked about last time Okay Um county retirements at 96 but I think that that's all scheduled out throughout the year right so that one's fine
insurance and bonds Oh because that's broadband Here we go Water laborer is over but they still have some left here So they must be I don't know how
I'm not gonna that water looks fine All right that's good My thank you TJ Yep Uh we have nothing under old business
and we have no executive session So um meeting is going to be adjourned at 6:50 Excuse me Meeting adjourned It's adjourned I can talk to George after but the meeting's Yes meeting Yes George Can I get a
definition of old business a definition of old business You actually um can if you want to get on the agenda and ask about it I don't I didn't hear what you said If you want to get on the agenda you
can I don't have an answer for you this moment That's the other part of it is that we just you're not going to be deliberating and giving answers right away Okay So So what you're doing is annihilating the
community No we are following open meeting laws Okay