6 looking at this I don't know what this 6 pm it is day is June 22nd 6 p.m. Select board begins. Everyone stand for pledge, please.
I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all.
Just say that every time you go to >> just oscillating. >> Okay. So, let's start with the examination minutes for April 6th. Um I >> I make a motion
>> I Okay. I make a motion to approve the M minutes for April 6th, 2026. >> Second. >> Any questions? >> No. All in favor? >> No. I make a motion to approve the meeting minutes for April 13th, 2026.
>> Second. >> Any questions? No. All in favor? I. Okay. We don't have any bills or anything to do today, right? >> Okay, good. There is a warrant number
25. Previous to your bills for payment. Is that in? >> Yeah. I'm I have to send a note to you. >> We're working on it. >> It's paid. >> Oh, it's paid. Yeah. >> So, what do I do? Just motion it. >> Table table.
>> I move to table approving warrant number 25 previous year bill for payment. Thank you. Second. >> Any questions? >> No. >> All in favor? >> Okay. Let's move on to new business. Predator tax collector request for approval from the select board include a
flyer and buck slip for the units. I know what that is, but you want to explain it really quick. >> It was me. Oh, >> and it was it's just a mailing um so that people can use the QR code. Um, it's already printed. Um, that they have paperwork and it's going to be tucked
into their bills when they send the bills in. >> Is a QR code. You take a picture of it and you can make a payment. Is that how it works? >> Great. >> Okay. I make a motion to approve that. >> Was it just
>> the only paid so far? >> Okay. Can she, you know, question for her would be to ask Sarah, can she tell how many people actually used that application to do this? >> I don't know. I know I don't because you
cost more. >> So, I always mail it. >> Does it? >> She used Unifi. Yeah. Cost >> the fee. >> 50 cents. >> I don't know. >> More than that. >> It depends on what you're paying. >> Well, if you pay with a check, which is the same thing as writing a check, it's
50 cents. >> I know. cuz I pay my bills through. >> You want sure? I think probably most people who are going through there aren't paying with a check. >> Really? >> I would assume. >> Usually a debit and what 3% sometimes? >> Oh, a minimum of of like $5.
>> That's more than that. So, >> I guess my my only point is that if you're going to take the time to walk in here and write a check, you could pay 50 cents and do the same thing and have it take out of your bank. >> Tell them that. >> I understand. I understand what you're
saying, but you know, >> just to share and so people understand, it costs, >> you know, might be 20 $25 to post a check. People have to touch it. It has to go from bank to bank. 50 cents is a lot less
>> money and effort. But anyway, that's just me. >> Uh, all right. Town administrator, do you have updates? I do. I'm sorry. Sorry, I'm in the middle of sending Kelly this email. >> Do you want me to move out?
>> Sure. Do you mind just one second? >> Well, Ray's not here, so >> I don't know what that's all about. >> Okay. >> Um, um, all right. So, let me give u >> I can talk to you in the meantime about what you'll be signing that liquor license. You'll be >> Yeah. What is that?
So, I didn't find out until 2:30 today that um they're looking for a liquor license. So, it's a little bit of a mini panic. Um I told her I had to have it today for you guys. And um I went through the list. She gave me the application. Everything's in order. Okay.
>> Um I have proof of liquor liability. Um generally um the fire department will check things. I've called Adam and he said it's not necessary because it's outside. >> Okay. Um, I need to to have a fee established. Um, when they did the fair
last year, it was five days and they paid $300. >> So, if I prate that, it would be like $60 for one day. So, what do you want me to charge them for this license >> for one day?
>> $60 for one day. >> Okay. So, you want to charge them? Is that what you're saying? >> Skyline beverages. >> Yeah, because it's a liquid license. It depends on how long what the duration
is. >> They haven't in the past, I don't think. >> Yes, we want to charge. >> Oh, we have. All right. >> So, prrated $60. >> Okay. All right. >> Agreement. >> Yeah, I agree. So, if you guys can sign that for me, I'm going to get back to them. They're going to come tomorrow and pick it up and I'll ask her to come with a check.
>> Okay. So, I move to approve the 2026 liquor license for that Saturday for the BLER 250th to the uh who are they? I'm sorry. The Skyline >> Skyline Brewing Company. >> Um and we'll charge him $60.
>> Second. >> Uh any questions? >> All in favor? How do we do that invoice? >> What? >> How do we generate that invoice? >> We don't. I just tell her to bring a check and when she brings it I transfer it to the treasurer and I haven't the account number. >> They don't want a check.
I mean a invoice. I'm so sorry. >> Treasurer doesn't know. >> No. Okay. Um it joined. >> Yes. It's not on the agenda because I just found >> Yeah, I'm good.
Um, so Jackie, you and I had spoke uh last week, well actually last week during last week's meeting um we had discussed with Ray the contracts for Gil Engineering and the roller.
>> Yep. and Ray was to have um legal and accounting sign off on um >> sign off on the contracts before the board signs off on them. Uh so there was
a little bit of back and forth. There was on my desk on Friday, he had the last just copies of the contracts. There's no they're not in correct their
manner. Legal hasn't signed off on them. Kelly hadn't signed off on them. Nothing. >> Um, >> so why do you have >> I thought I, you know, we all requested that Rey go back and get the appropriate
signatures and come back to the board and it would just flow right through and we we sign it. >> Yeah. But somehow you got involved. One of those enigmas. >> So I actually have I have it the
completed contracts for both for you guys to sign tonight. That's I just got the legal one now. >> You got everybody's signature now. >> And Ray is not here. >> Correct. >> So what this was is he came in last week. Was it last week? >> No.
>> Yep. last Monday >> for a $39,000 um which will be paid by chapter 90. >> Yeah. >> And it's to do an engineering review of the um bridge >> um
>> on see Bridge preservation. Okay. >> Yeah. So this will this is this will get paid out of chapter 90. At that time, we requested him to go
back because he didn't have legal sleeping or he didn't have Kelly sign off with nothing >> and instead it appears that he gave it to Christina to do. >> Well, there was some back and forth. I was giving him guidance. Um, he was going back and forth with legal
>> and I don't know, he I guess maybe gave up. I'm not sure. So, where does this stand now? Is it's been signed by Go >> Grab them. You guys can sign them. They've been signed off by legal a >> But I want to talk about it for a second. >> Yeah.
>> Right. Because I don't see his I don't see signature. >> She said she's going. >> Oh, she's going. Yeah, she's going. >> Okay. But you know, and you haven't really been involved with this very much, Karina.
>> No, I just um >> meetings that I attended. >> Yeah. >> Um this is an administrative duty. >> Yeah. >> That you know, we've got tons of stuff for Christina to do. This is part of his job description, >> right?
>> He's getting paid to do this. um he's not going to be happy, but the feedback is going to be not great >> because it really shouldn't I mean I don't know if you agree with me but I really feel like it's you know this is something that he should have done not
not given to the county administration >> then again what we've been discussing right along he needs someone to and he doesn't want that he's got to do it and it's his responsibility to get it So I have half of mine not to sign it
and they come in to talk to us about it. >> I'm just worried >> they want to hold up the whole thing. >> Well again you know there there's certain protocols that you know I'm just trying to also make sure that he understands that's one
thing but the other thing is it's everything's urgent. It's got to get done tomorrow. It's got to get done right now. this $39,000 is not new news to him and it comes in after the budget's done even though it's chapter 90. I get it's
chapter 90. Um you know I you know look I'll sign it and get it done but if they come back and say well to actually do the work it's $2 million. >> Yeah. >> That isn't going to happen.
>> Not going to happen. >> Yeah. So there hasn't been a thorough enough discussion to say you spend the $39,000 the engineering let's say the let's say the engineer comes back and says the cost is a million dollar okay
first of all there's no million dollars in budget we'd have to go to the town to get it approved right it could be more than a million dollars I don't know >> first came under chapter 90 >> don't know I thought it did change I I
was under work that that would come up. >> There's only a million dollars there >> total. If he wipes the whole thing out. >> Yeah, >> there's a million dollars. >> So odds are high you'd still have to take a loan out or something for >> So what
>> what was the the engineering fees was what? 39,000. >> Yeah. >> All right. And then the and the engineering fee there must have been an estimated cost. >> Um I don't think
>> well why will we pay an engineering fee if we don't if we don't get an estimated cost on >> well for them to come back and tell us. Yeah. >> Yeah. >> That should be that should be in the report. >> Well they haven't done the review yet. They haven't done the inhering work yet.
>> Okay. that >> we're paying up front for something, >> right? >> All right. >> Right. >> And what's the timeline on the engineering? >> I, you know, are we are we paying out $39,000
and they're going to do it whenever or is there a timeline that goes >> These are questions that Ry should be answering for you. >> Yeah, that's what I mean. you know, >> and also my question is >> we just went through budget season. >> Yeah. Right. >> There was no talk of for capital expense
for the construction portion of this, >> right? >> It's just last minute end of fiscal year. This needs to get done. >> Yeah. That's why he needs to have someone do his clarifiously discuss and, you know, have to force it on.
>> I know he doesn't want it. I know. >> I know. But and then again, >> that's Rainey talking. >> Mhm. >> You know, >> but Rainey was on top of things. >> Yeah. >> Because Bill, I mean, Curry, he had a an assistant part time. Correct. Brad did.
>> Yeah. >> Yep. >> Well, yeah, but he's already declined. Look, the way it is, right, the way it works is we gave him two opportunities for that. >> He's declined both because he doesn't want to because he's getting paid to do both, >> right? Yeah,
>> he declined both. Once you decline both, >> you know how many? We're not going to do it again. >> He's got to come through with doing the paperwork the way he said he was going to do. >> But the cell says he he's claiming he doesn't have the time to do it, then we
have to have someone do it and it's not falling on Christina to to do it. That's not her job. There's no date on this. This is when it commences or anything. So, >> so the one he did leave, I think he did fill hand fill in the dates on the on
the ones in the folder. See the folder? That's what was left on my desk. >> No, I know. I'm looking at that right now. >> He's got 615 in it. >> When does he got >> June 15th? June 15th. >> It'll commence on June 15. It expires on
in a year. >> So this $39,000 is for a year from June 15th. >> From June 15th. >> Yeah. >> But we don't have a date that they're going to do it. >> So >> they have until now until next year admitted time.
>> It might be outlined in the scope of services attached there to the contract. >> I believe it is outlined. Here's the These are all the breakdowns of the cost, right? Anything here.
There's a section on deliverables deliverables. >> No, no. Oh. So, >> no, they just said they were going to do it, >> right? >> So, okay. >> I'm sorry, but I'm just
a little >> You guys, what do you want to do? >> So, I will I will say that he did call me a few times. I was off on Thursday. Friday was a holiday, >> you know.
He the board instructed him on Monday. I tried to help. I don't know. Right. >> You did. You got the signatures. >> So, all right. So, at the end of the day, here's what this is saying. This is saying $39,000 for the review by the engineering team
taking chapter 90 money. They have a year in which to do it, right? >> Yeah. And then I don't know I don't know enough about these things to know once you actually have the engineering's you know findings >> well the timeline all right the timeline
is from June 15th to >> next year >> until next year >> and here it says >> well that's the timeline that they have to work within but we don't have a date that it's actually going to >> all it says here is engineering shall commence work promptly upon execution of
agreement. But what were your days? >> It says promply on it. So once we sign it, they're going to start. >> That's what it says. >> Engineer shall commend work promptly upon execution of this agreement and shall prosecute. You should ask three of those questions.
>> Yeah. >> No, I know. We're just laying out what the questions are going to be. But all where I'm at here then, so let's say let's say they take a whole year and next year we have the information. And how long is that engineering analysis
good for? >> Depends on when they update like the specs. So I think somewhere in there it says they're going for one part by some specifications that came out in 2044. >> I see that. >> So it depends. Another question is how
long is this chapter 90 funds available? >> It's it's rolling. >> Yeah, it's a rolling number. So, >> we're okay there. >> All right. >> But what we don't know and you know, I mean, this is supposed to be the thing that's going to tell you what this would cost to do, right? How long it would
take. So, I get that. I get that part. >> The the um >> if it's in the millions though, >> which I don't know. I mean, I don't have any experience with purchase, >> right? And we won't know until they do survey and study
>> and all that. So, that that will give us the price range. >> Okay. And what's the sense of urgency on this that we'd have to sign it today? >> We know. >> I can't answer that. I haven't been involved with this other than to try and move it along for you guys. I I don't know the details of why it needs to be
signed right now. Um, it's up to you guys. Okay. I would be reluctant to sign it about right here. >> Okay. I would >> answer these questions table. >> Yep. >> That's table.
>> Yes. Come back in next week, >> right? That's what we're saying. Um, so next topic on >> Are you okay with that? Tabling it.
>> Yeah. >> I'm sorry. >> I always try. >> Do you want to vote to table? >> I think he said something about possible losing funding for this. He was, you know, scene. >> Well, that falls upon him. >> Yeah.
you know, it's his responsibilities >> to have the answers or get the answers for us. >> So, I learned very quickly that it takes time. You can't bend responses to your will. >> Yeah, >> we have we outsource a lot of our work.
So legal, I know that if I need legal to sign something, I damn well better have it ready two weeks in advance >> and get it to them >> so that I can ensure that their signature makes it on there by the time I need that document. He's worked with legal before. They It
takes time. They take They take time. You have to account for that. >> You can't just say, "Well, I need it." >> Yep. >> It doesn't I understand. I it's just that the only reason why I'm reluctant is we have questions
and like in this timeline from June 15th to till to a year from now. All right. When they say after the thing is signed, well, we sign it today. That don't mean they're going to start tomorrow. >> I would just like to point out that this isn't the first time it was been
discussed and you guys gave them the green light to go ahead with these projects. >> Understood. You could have asked some questions then. >> Understood. >> Understood. >> He just should be here recording the signups. Yeah. >> So there's other questions. He >> Well, I mean I don't
>> He was not here at that time. >> TJ was not here last week. >> No, but you gave him the okay for this before last week. >> The 39,000. No, >> that's why he had the contracts for you to sign and I and you didn't want to sign them because legal and accounting
hadn't signed off on them. Last week, >> right? So, before last week, you had given him the Okay. >> Well, now we have more questions. We can write >> Absolutely. >> Well, my bad. >> But, let me say this. What What if uh we
sign them, but we don't give them back to him until he comes and answers the questions? >> No, >> I'm just being devil's advocate. We have, you know, look, we have the right after, you know, talking about things for 10 minutes to come back and say, "Hey, we got some more questions."
>> Part of why we're here >> to do what's right for the resident. So, >> did he ask I did not ask him to be here tonight, but >> I didn't ask him. >> I assume when the agenda goes out, he knows. >> Does he need some other on agenda? >> I don't know. I don't know. He used to
always be normally he would always be here on Monday. So I don't know. >> So we'll ask him to come back Monday. >> Yeah. I mean what the heck? >> It's only it's only >> I just wanted to move it along and >> Well, I appreciate that.
>> Yeah. Other than that above my pay. >> Yeah. But this is this is us, not you. >> Yeah. No, this is I don't I'm I'm done. >> You're just a pickle in the middle. >> Always. always. Um, okay. So, next, um,
on Thursday, June 18th, we received notice from our legal council that, uh, the Venor Hovven property has been submitted for withdrawal of chapter 61A again.
>> Okay. >> So, I did ask legal to review it and to confirm if it's in good standing because there was one that was sent that wasn't. So, >> um, they did review it. He said it was a little wonky because it was submitted across two different things, but, um, he
does find it to be in good form, but we had do have questions back out to legal before we proceed any further. Um, >> is there a map? I didn't never saw a map, >> which is what I thought we were waiting for.
>> He says it's in proper form. So, here's where that's at. And um I I contacted um Harold to see how much, if any, has changed in the map itself.
>> Right. >> Um because if I'm not mistaken, the first time it was 14 acres, now it's 18 acres. >> So, you know, we need to find that out to find out whether or not the appraisal, we're going to have to have more appraisal done. 18 and 58 acres.
Approximately 18 acres of that certain real property blah blah blah giving the partial numbers and 40905 consisting of approximately 58 acres. >> Okay. >> Okay. >> 18 to 58 acres or
>> there's two parcels, right? >> There's two parcels. I think that was a problem before, wasn't it? because there's a house on one of those parcels and there's so we don't have a right of first refusal to a portion of the property because it's not in 61A. So we can't include it in our consideration of
our right of first refusal. So if they submit to us an application that includes land that is not in chapter 61A, we can't we can't assess >> it the way that we would need to because it includes something that we don't have
a right of first refusal. Understood. >> So that would be my main concern. Is that represented still here? Is it are these two or did they >> is it different? So they they that's what we need first from right but we
don't have a lot of time >> because once the document is accepted which was what was >> accepted um legal said um treating it as a single notice issued to
the town on June 17th 2026. In my opinion it complies with the requirements of the statute for notice to convert. >> Right. So, we have 30 days. >> We should do that. >> Well, we're going to have to there's a few things that we got to do. We got to
go back and, you know, supposedly there is a meta >> to make sure that, you know, the appraiser should be the one that tells us whether or not it's, you know, has moved, shifted, how much it shifted, and then we have to make a decision. Do we have another appraisal done?
um do we want to consider purchasing the property? No sense in having the appraisal done if you're not serious about considering purchasing the property. The our attorney has given us the feedback that it needs to be a market evaluation, not a future um you
know, it's kind of like if I sold my property and I sold it with the intention, well, you could build five 10 houses on my property. I can't sell it for what it's going to make. I got to sell it for what it's worth. >> Yeah. >> Right. So, but these are all discussions
between legal, but we have to decide what are we going to do next. >> Um, if I got to go chase that appraiser again, you know, I need to give him the heads up like now >> because last time I gave him seven days heads up and that's just not enough
time. >> I don't know why, but I I just have a feeling they're playing a game. Because >> you started off with 14 acres, then 14 plus 4. Now we're up to 50 plus acres.
I mean, it sounds to me like they don't know what they're doing. And they're they're tossing that at us and again using our our money to assess what they're doing >> and that could keep happening too. That's what I think is million. We came
up, >> you know, I don't >> So now they change it. Yeah, I keep changing changing. >> Well, I said I said >> after we did the first one there. What was that? $38,000. >> Yeah, we just paid that. >> And then he he comes in before the meeting and says he's pulling the
property off. >> So there, so now now he's doing >> again >> again. So what are we doing? Appraising his property for him. >> Well, until he gets what he needs. >> From what the original stance was legal,
we do it then they do it. he has 30 days to do it and then from there um then we get the lawyers involved and they get two different you know we agreed on a third appraiser that's what I was told by Leo um but you're right we can't keep
chasing >> no we're not going to pay for his appraisal >> I I sent No he has to do his own appraisal too >> we did that and then it wasn't what he was expecting so he pulled out so we do it again and it's not what he's
expecting. >> We're we're spending money and he's stamping. >> I sent a note to legal today saying, "Okay, help us here >> because this is what we think is happening." >> Basically saying the same thing. >> So there comes a point where, you know,
you're throwing money at good money after bad. So we have to decide, you know, so let let's do this. I'll wait for legal to get back. I'll send a note to Christina and she could disseminate it out to me, too. >> Right. Can I suggest that you guys make a motion to go into executive session
next Monday to discuss whatever new information has come in about this? >> Okay. >> All right. Um I make a motion to go into executive session next next Monday evening. >> Okay. >> Any questions? >> No. >> All in agreement?
>> I think that's it. this simply like money. >> Ken, would you mind talking a little bit louder? >> Oh, I'm sorry. >> It's like I want to make sure I get you on the on the tape and these things don't pick up. Maybe when Jackie stuff comes in, you won't have to, but if you
don't mind right now. Thanks. >> Okay. All right. Christina, you got something else? >> Those were like the big topic ones. Um, we're doing end of year stuff. I um spoke with Kelly today. finance committee needs to get with
select board to have a joint meeting to vote on end of year transfers so that we're not negative in any accounts that we don't need to be when we close out the year. So um I'm going to reach out to um Deb Brody. She's the chair of the
finance committee and just remind her that that meeting needs to be scheduled and we just do it on a Monday like we normally would. It might be an hour earlier. >> Did Kelly tell you when she's going to be ready for that? >> No. >> When does
>> I don't know that she was necessarily planning on attending. I can ask I can find out. I can ask her to attend >> um whatever meeting we have, >> whatever the finance committee. These are transfers from one account which
could be let's say that we need money to come out of I don't know one bucket into another bucket right those are the transfers if they're outside of the department don't you have to get doesn't Kelly have to say I want to transfer money from here to here
so let's say it's in your account you got $10,000 in your account and we need money in Jen's account >> and we say okay we got to move money from your account to Jen's account to make hers whole, >> right? Isn't that something Kelly directs or is that something we decide
>> directs? I don't know. We I've done that in the past when I've been told there's not enough money in an account to put through paperwork to her saying transfer, but I don't know what the form is called >> from a department to a department or from inside the department. >> She's talking about inside,
>> right? This is different. >> No, that's okay. At the end of the year, it's like you just take whatever total money you have and make sure everybody balances, >> right? >> So, I thought that she was the one that made that does that directive to say,
>> well, I'll copy her on the email that I sent to Deb. >> Okay. and see if I can get a collaboration going there for them to organize this meeting because I really do want to see the finance committee be more independent with their decision making and organization and
>> um >> Okay. I just don't want to delay and then we get to the end. >> Did everybody get her email that she's not going to be available on Monday? >> Yeah, >> that's okay. We can ask her Tuesday. She'll meet up for the Yeah. So, she's
working Tuesday then. >> Uh, I shouldn't say Tuesday. I will find out which day she's making up for, but it's she does when she's off. >> You know what I'm talking >> You get what I'm talking about, right? >> I do. Absolutely. I do. Yeah. >> Yeah. The only reason I asked is because
we're at the end here. >> So, if doesn't get done with Yeah. >> So, those are the remember the finance department has never done this stuff. So, it's going to be news to them.
>> So, they're going to need some guidance. >> And that's what we should tell Kelly. >> Yeah. >> She's going to have to guide him. Okay. Anything else? >> Um, am I missing anything? >> I don't think so.
I think that's it. Those are the good ones. >> Okay. Oh. Um, Nicole and the OPM from the library project reached out to me. I'm
willing to help, but this is just all news to me. Something about an RFP and updating it on Combis and doing a posting in the newspaper. And I
the I just got all of this information today. And I said when does this need to be done by? And he said Wednesday or Thursday. And I said of what week? And he hasn't replied yet, but we can't put something in the paper and expect it to run on Thursday. I don't know if that's
what he's expecting, but if he is, >> it's not going to happen. >> He's not that timeline's not going to be met. And I was not aware that I was going to have to. >> That's fine. I'll do it. But now it's kind of last minute. I'm like, I don't and I don't have answers. I'm not sure
that was another thing that kind of >> just came in last minute. >> Yeah. >> Um so what so what that sounds like is that the library is starting to get the traction in the project and there are things that need to be
done outside of the library team and the library project team and we don't have any communications on it. I'm sorry. I'm looking for the emails. So maybe I could give more information to you guys.
So yeah, Christina, I have a request out to revise the central register notification to delete two of the field sub bid categories and edit the address for the town. Use the below statement for combis and newspaper ad. I didn't know I was
posting I had to post anything for combis. the town of Lanther is accepting bids blah blah blah and use this information and I said hi I'm sorry when did you need to stand by and he said it needs to be combi ready for Wednesday at
9:00 a.m. and the newspaper article to come out by Thursday morning. And I said, "Of what week?" >> And >> he hasn't responded yet. This is all just hitting me now. This this Yeah. >> to do on that one. >> What do you guys think?
I just didn't think this was going to be any added work for for for you, you know, added work for you. >> Listen, added work isn't a problem for me as long as it's not sprung on me, >> right? >> I can work it into my schedule and I'll get it done. But when you spray it on me
and I don't know, I wasn't I have no idea what this is about >> and you're saying Wednesday, I pray to God it doesn't mean this week because that there's no way it's going to run in the paper. No. and he wants it >> unless unless I mean Nicole is on these emails.
>> Unless Nicole already has it set up to run in the paper and I don't know that's entirely I didn't consider that until just now. >> Okay, >> that's entirely possible. >> She may have it already set up. Didn't occur to me that that's a possibility until now. She's on this email. >> Is this directed to her? Directed to you?
>> It's directed to me. She's copied on it. >> So, I'm not sure. I don't want to miss. >> And she hasn't responded on her her >> No, because there he's Aaron from the OPM the company um is addressing it
directly to me. So she's not that she's not responding because he's asking me. I haven't reached out to ask her anything. >> All right. >> Cuz I >> I'm still trying to figure everything out. >> I'm still trying to probably figure out
why the LPM reached out to you. Yeah, cuz she probably told it. >> Well, I'm >> How would she know that? >> Procurement officer. >> What's that? >> I am the procurement officer for town, >> but and I have posted something for them before on Combis. Okay.
>> But this was like a week's long event. Like it it was a lot of coordination like I didn't I don't know what I'm needs to be done and what it needs to be done by. >> I I didn't know anything was needed. I'm just finding this out.
>> And they're asking you to just sign off on that? >> No, I mean, I believe he's asking that I have it it posted on Combis by Wednesday at 9:00 a.m. and have it run in the newspaper by Thursday morning, which I
can get it done and posted on Combis. Fine. That's I'll put something else aside and make this a priority, but I can't force the newspaper to run something by Thursday morning. and you got this today. >> I mean, so there was some back and forth, Jackie. I think you were on one
of the chains and Nicole was asking me for a copy of the standard contract that we use or she was just asking in general. And so I did send her I said, "Is this what you're looking for? I'm not sure." And I sent her a template that we use. It's the goods and services contract.
Um I guess Aaron wanted to see it. And then I mean he's coming back at me savings. I'm like I'm not involved in this project. I'm not I'm not >> If I could I would suggest my suggestion would be my initial gut right away was
get the project manager into a meeting with me and you and we'll go with Nicole if if she's around. I know she's going to be out for a little bit but if she's around and let's lay out what the expectations are of from them and from us.
>> Yeah. I have no problem doing it. I just can't get last minute. Please do these things. >> There needs to be a fullblown out plan, >> right? It really should be in a project. Frankly, >> there excuse me, there may be Nicole may already have this
>> okay. Why don't you find out that first? >> I will. >> Before we jump to conclusions, if the answer is no, the expectations is that you do it, then that's when you say, "All right, we need to have a meeting that lays out, you know what?" because
this is a very long project and a lot more work entailed >> and there was funding the funding for this project if there's money that you're going to be spending on time on this project it comes out of the library budget
that includes any legal stuff that includes you know anything like that because that's part of the money >> so find out that first and if she can if they can meet next week we can sit down and have a meeting on it next week I'm fine I'm around
>> perfect contractor they want to show on the bank's loan before you spend there >> right no what else you got >> that's this time I mean it >> is that what is this that is in this
packet that says weekly payroll and statement of compliance forms That was the certified UK rule. Oh, so that Yeah. So that is the updated um wage schedule
for certified payroll. >> Um it came for the select force so that you guys could familiarize yourself with it. that any department that would be subject to
um certified payroll should also have that. They should be on the mailing list for it already. I it would be um but for our concerns that would mainly just be highway and water. >> Okay. So these are prevailing wage
rates. >> Is that right? >> Yes. >> Okay. Okay. So that's more of just theformational type thing. >> Yep. Okay. >> Okie do. Sorry. That's okay. All right. Before we jump into I don't
think did I put F on here? >> Um there's an individual that had uh I guess originally went out to Carob. His name is Bob Daly. He's from Chester. Um he would like to have this is for us the board to decide what we want to do.
Um and it has to do with Chester is wanting support. He's writing to invite the town of Lampford to submit a letter of support for an intermediate rail stop midway between Springfield and Pittsville on the planned West End rail corridor.
Background mast has recently launched two-year ever developed service development plan for the Boston and Albany corridor. The STP will evaluate the feasibility of inner city passenger rail service along the Boston to Albany route and outline the steps needed to implement the service, including
decisions about station locations. In response, the newly formed Southern Hilltowns Bergkshire Rail Stop Alliance, well, that's a mouthful, has begun an effort to ensure that the region is not left behind without a readily accessible station when the Boston Albany phase of
West Rail is implemented. The alliance believes West End rail must include an intermittent stop roughly midway between Springfield and Pittsfield. There was a little map in here too and I think it was they're looking at Chester as being that place. Such a station would serve approximately 35,000
yearround residents as well as significant seasonal population across 25 communities, many of whom currently lack reliable access to public transportation. included with his emails the station uh catchment area map showing the region
that could be served by such a stop. Um, so basically he's asking for would we support such a thing? >> This is from Bob Dailyaly um in Chester. >> Is there any reason why we wouldn't support a rail?
>> Well, Pioner Valley Planning Commission been working on this for five years. >> Oh, really? Uh um we we did the uh north south corridor first and then we were working on the east west corridor.
The original uh plan was Boston to Albany. Okay. Then uh certain entities in Ammerst wanted the rail to be able to go through Ammerst to Pittsville.
So, I I would support this, but I don't I I they're nowhere near close of uh doing any of this, but I guess I would support that. But the the idea was when Pioneer Valley first initiated this was
that it would be a connector from Boston to the rail service out of Albany going to service New York City as like the it starts in Brattleboro, Vermont and goes all the way to New Haven. a person in uh Vermont could be
in downtown New York City in two and a half hours according to the rail system that we set up in that and that had it took it took about three years before it really caught on. Now it's uh >> two this would be the same thing.
>> So I would sign it because >> we want to support the system. >> So I move to approve sending them a letter. Y >> in support from Banford. >> Y this initiative. >> I second that. >> Okay. Any questions? >> All in favor? >> I
>> he sent me a template. I'll just fill out the template. >> Okay. I gave you guys a copy of something that happened over the weekend. Remember I called you about it? >> Yeah. >> If you could just read the statement. >> It's You have a copy of it.
>> I gave it to you in your package. >> I know. Yeah. >> Is Mary okay? Why is she not here? >> She had a bad night. She didn't sleep well. >> Oh, okay. All right. So, Joanne received a call from a resident on Saturday evening
at approximately 5:30 telling her that her sons came home telling her somebody broke into the storage box on town hall property that belongs to the library. They reported seeing three juveniles slipping into the container and removing items. So Joanne called Chester
Blandford police and Nicole and met them at the town hall. The boys that saw these other kids knew two of the names and the addresses of these young men. Nicole assessed what may be missing from the storage container and left. Joe spoke to Nicole again today. She
said policeman Jim Gerslac took her statement. The kids in question denied involvement. Um Jim Gerslick spoke to their parents. She said she is not sure what exactly is missing yet. A new lock in place on the unit to make it more
secure. Now this isn't the first point of vandalism. So the question I have we still have that meeting to set up to look at the >> I wanted to mention that too. He's he's dragging his feet. I've had problems with him making appointments in the past. So, I'm checking with the chief to
see when she's available next week and I will go back to him and I will be a little bit fresher this time and tell him we need him. And if he doesn't, I'll turn it over to you guys. Okay. >> I mean, there's not much we can do without the report. >> Yeah. Do you do we think it's the same
kids that the to >> pretty much we get the same description? And I had problems with a bunch of kids today. >> Jumping on the >> Oh, they were jumping. A lot of accidents. Yeah. >> Today they were horsing around in the town hall and they were throwing water
at each other. And I know one of the kids for sure >> has been involved in other things. So it's it's an ongoing issue right now with these kids. >> I know. I watched some kids beating on the air conditioning out there that whatever is out there. >> The generator.
>> The generator. They were beating on that and there was four of them. >> Nice. >> Yeah. >> Playing with the hose, getting in messing up the garden just to just to mess up the garden. So, >> breaking things in the men's room. >> Do we expect do we know if
the police department plans on presenting any of this information? >> They went to the parents and told the parents that's it. I think uh >> we should have we should have some kind of denying >> they're denying that anything was
stolen. So I guess there were a couple things some drawers or something silly that she said they brought back. But she was concerned about a bunch of Legos that are missing. >> Well, if they didn't do it, then how could they bring anything back? >> They they took something. I don't know. Nicole can fill you in better. But she
believes that there are a lot of Legos missing and there was no admitting to that about it. >> Okay. >> Has this ever happened in the past, you guys? >> Some somehow we have to get >> It's been happening a lot lately. I like hearing talk of and it and it it seems
innocuous because it's oh there's kids and they're jumping on something, right? We have 17 million very important things going on. So full disclosure, I just kind of let it slip, right? But I keep hearing it. I don't. Is it the same kids? >> It's not so much that as I'm asking has it ever happened in Bford's past?
>> No. >> This is a decision. >> I mean, I'm sure Blford's had hooligans at some point, but >> Well, Halloween we have toilet paper on the trees and all that, but nothing nothing damaging like this. >> Yeah.
>> Okay. So, any suggestions? I suggest that maybe you ask the police department to give the select board a rundown of what's going on, what was done, what is plans to be done, what's >> Can you take that one?
>> Yeah. But uh >> it was Jim that was that was here. >> You know, I I think you know in in the end the parents are responsible, >> right? >> You know, and if there's damage done, the parents should be responsible,
>> right? You know, uh, we we don't have the tax when I go repairing things our kids for. >> Have them arrested. It's quite simple. >> What I was talking to Jackie about was >> they couldn't catch it. I don't think they ever actually went to the parents, >> right? The kids denied it, but they
brought something back. >> I didn't catch. >> No, it's I can't I'm not going to say any more words about that. said something about they're denying the Legos, but there was one thing that they somebody brought back. Uh, and I didn't
focus on that because it kind of wasn't my business. I just wanted to know the overall what happened. Well, like that the the ones that did the the toilet thing in the for uh they had pictures of the who had done that because there was
a camera in the forier and I spoke to the police and >> the police chief and she said, "Yeah, the camera was on and she would review it." >> Yeah, but we don't know how to get to it was the problem. which is why I talked to Jackie about trying to make an appointment with this guy um from Paul
uh doesn't matter his name is Paul and it's his business protective security to come in and there are a couple camera views that don't even work anymore so he needs to work on that we need to get him in here >> um and he's given me troubles in the past so I'm getting to a point where I'm
>> let me just do this last step and if he gives me a hard time I'm going to turn him over and that's what I'm going to do >> um could you check with Jen and see if we can't, you know, at least find out what happened, how much information she has. >> And if if they can prove anything, then
you got something else. You have no way to prove it, then it's a different story. >> Yeah. >> No, because eventually they're going to damage something that's going and it's bound to happen, >> right? My concern, you know, once we if we can get this chief, whoever is
managing the cameras, if you know, the cameras are probably older. >> I think that the problem is nobody is managing the cameras, >> right? So, is that are we getting to the point where we need to have like ADT or something like that? It's a little bit more robust than what we have right now.
>> Or maybe just more user friendly. I don't really know how that whole thing I don't either works, what the name system is. is that's why he needs to get up here. >> Okay. >> Okay. >> Well, let's do you and I will chase this other guy. You chase him first. See whether or not he comes through. If he doesn't that I'll chase him.
>> You check with Jen and find out if we actually did identify who these kids are and what they took. >> TJ, if you could please tell Jen I'm looking for her, too, because I texted her and I um emailed her and I haven't heard back and I deal here with people. be able to deal
with it tomorrow and I I have to know her schedule because she wants to be part of this rightfully. >> Okay. >> All right. >> Anything else on that? We have our action items. Okay. I believe
>> Okay. So, let's talk next. Um select board update. EPSC. Um we just had our last meeting. We wrapped it up. I and you know I just want to extend a thanks to the different people that were on this board or this commission or this
committee I should say. Um Dick Gates, Greg Garfield, Kim Berglin, Jen Gerard, Adam Dolby, Richard Metsuer, >> Messar, >> Messar, Dave Converse, and um Trey Gelan
all contributed at different different times throughout the whole thing. Um, they did a phenomenal job. Thought I was gonna say, >> "Oh, I'm sorry. I'm just keeping where's my name?" >> I'm sorry.
>> Well, you're at the top. So, you get nothing. I know >> your finger. >> Um, I'm sorry. >> It's okay. >> Um, so, you know, they met consistently. People showed up. they, you know, they
really put a lot of effort and time and thought into it and we are where we are because of that group. So, so now on to the next thing. So from that group came
um the thought that there was a there was a very clear clearly they felt that they weren't let's say communicating across the different departments or boards or
committees or commissions right that need to be involved when these new apps applications come in. And so they felt it would be to everyone's benefit that when an application comes through the door that
the department heads that are involved with these applications are invited to the table to meet with the vendor the first time. When I asked the planning board, well, what's the percentage of time that someone comes in with an application and
it's right the first time? and they said very slim, right? Like maybe five% of the time they come in and they're like ready to go. But that doesn't mean that you can't start probing and asking questions and it enables all the
departments to know all at the same time there's potentially something coming through the door shortly. That makes sense. So they agreed um when I met with them on Wednesday to create
a department head type of committee and we would we would say you know go ahead and do that and that department head committee would review things together in the beginning and then each department would have their piece that they would go off and do but at least
everybody knows right up front. Can I ask a clarifying question? >> Yep. >> Would this be an advisory only committee? They wouldn't be taking action on anything. They wouldn't be making any decisions. They would just be gathering information all at the same place
>> because it just not No, they will not be making decisions. They're advisory only. They will make decisions on their own actual committ. >> Got it. Okay. Thank you. Um, so I'm proposing from that feedback that we got
that we create something called a community development council and the reason for expanding it into something other than just energy. We have the cannabis stuff comes in or you know someone else might come in with something else who knows where all the
department should know this is coming or at least they're thinking about coming to the lantern. That's a thought. Who knows? I I hate to even say it because I don't even want to I don't even want to even think about it, but windmill might come in. Nuclear could come in.
>> Something that you haven't even something that we haven't even thought about, but when that application enters the door, everybody should be aware, right? Including the select. >> So, the thought I just put a mock together which I gave you guys can read
it. Um the thought would be representation from the select boards, the planning board, conservation commission, zoning board of appeals, board of health, fire chief or the designate, the highway superintendent or their designate, and any other
representatives that may be called upon that's needed because of what it is specifically. For example, the building inspector might need to be there in water. Um so that's the proposal on the table. We can either
decide now now uh we need to check with um legal to see if this is something that has to be approved by the tech. >> So if it's just in an advisory capacity and you're not that the group is not
exercising any responsibility. So for example, board of health, the group can't tell Jennifer how to do something, right? When to do it, in which way to do it. There are no decisions being made.
>> Then it's just advisory, >> right? >> And no, it would not need to go to a vote. However, I still want we want clarification just to make sure that I know that department heads don't
necessarily make a form, right? But like I just want to be careful with who can all be in the room and what we're calling it and what we're doing with it. So, I do still want to run it by legal. But to answer the question is if it's just a gathering place for these pe for these um department heads to obtain the
information and make sure that everybody's on the same page and then disperse and go do their thing then that's advisory only and not needed town meeting. >> Right. Right. >> And it it protects the town also because there's instances where things have come through and some folks haven't gotten
the information. >> So let's Yeah. >> It's crazy. some stuff comes through and like on conference conservation we never knew about it. It's like what are you talking about? So I think this is >> I think Jennifer said the same thing. >> Yeah. >> Well, one of the points that I want to
make at the department meeting next week is that when these things come in the door, as soon as they hit that town clerk, town clerk says it's in the door, the clock starts. So, we really got to be better at
somehow making sure that either we're notified or you know, I know you send some stuff out when you get something certified. All these have to be certified anyway. I know you're sending them out because conservation has made comment about it. Planning has not said
anything. Um but just like the thing that came in, we got something that came in and it was misread >> and it was major thing >> that we didn't know about, right? So we've got to come up with a better
process. So I think with the department level meetings, we may talk about this because I'm concerned that stuff could come through the door and who's got it, we don't know what to do.
couple of weeks back and uh they gave us the the gentleman from the state gave us like a menu like when it when it first comes in right >> town town administrator >> right >> or planning for >> right
>> and that's I think if you still have your copy I think that would be like the menu that would you have to set up right Well, the the challenge is is that if that town clerk gets it first, the clock
starts. >> Oh, yeah. >> No one else gets it and she's got it or he's got it, whoever's in Tennessee, clock starts. >> Oh, yeah. But the thing is is that soon as they get it, they have to turn it over to the administrator,
>> right? all that. >> But the town clerk may not be in for now. I don't know whether or not it's the date stamped or you know what I mean? I need to find out what the legal piece of that is because the town clerk doesn't work Monday through Friday. If something comes in on Friday, does the clock start then or is it when she
actually kicks it up and post it? I don't know. >> Well, if you don't know when it came in, how can you say that the clock starts it would have to be when she opens it? Yeah, >> that's the thing. But we don't know, >> right? I just need to clarify that with
legal. >> We don't we're not a big city. Most big cities, there's someone there all the time. We're not we're not like that. >> You should know that the departments that aren't here very often, I check their mail once a week.
>> I do not check the town clerk or uh there's certain departments I don't touch. highway, uh, you know, all of that is regularly looked into, but stuff like, um, conservation, they're not always here and they need to know.
>> So, I check their mailbox once a week. Um, >> planning, I check their box once a week. Uh, you can't Yeah, you're So, of course, I make sure they know if a certified man who's in it, but not not the main ones like the town clerk. I don't touch that
or or um >> So, the follow Right. So the followup is you're going to check legal on that. >> I've already sent out >> and um we're going to put this on the agenda for the department head meeting about mail coming in and making sure
that people are supposed to be getting. >> May I ask the question? >> The chair recognizes judge for a second. Yeah. So, if it comes to the clerk's office and say they're not in on a Monday, but they come in on a Tuesday
and they time stamp it, at that point, wouldn't it be a duty to say right after you stamp it, you contact, you know, the an email with the information to the planning, all the
people on that thing. I just don't think that's the process today. >> It might not be the process today, but maybe that's something that select board can >> Oh, absolutely. Thanks. Yeah. The other thing where where I'm kind of going is
that what if that letter comes in on a fun day. Let's take the letter that we got about an energy. The the courts look at the date of the letter. When 11 gets sent as the start date.
>> No. >> Or as as when she gets it in files. >> What's that? >> Once she once we sign for it, that's the that's when the clock starts. >> Okay. Well Well, it can get signed then that means the only person that signs is going to enjoy it.
>> Correct. >> All right. Well, we're going to have to map out do something about this process. Sure that it's tighter because this is not the only Okay, good point though. There should be one point where it's just dispersed that
everybody knows. >> Okay, TJ, do you know anything about this mill, the large tree down in the cemetery? >> Yeah, the one over on North Planford Road. Uh, I reached out to Liberty Tree Service. There's much that could come to
our cemetery there and there's four more they got to take down. he does not have equipment to lift that to get it out of there. And uh so I was going to reach out to North to see if they they can
pull it out of there. And if not, I'm going to check with one of the laws over here and see if they can, you know, just to get it out of there. >> Have you talked with the tree warden at all?
No, not yet. Well, I just got back from so >> just >> Yeah, I'll ask chair recognize George because he go ahead. >> How about checking with the uh the owner
company because they definitely have equipment to move it. And how about with uh I understand the u garden company in town is doing some work. Um
>> well let's >> can't think of but there are other sources that are available. >> Well yeah that's my attention and I think it's important to get that. >> Well that's that's his
y. So all right. So, review of the 250th celebration. Uh, I just wanted to put this out there one more time for everybody. Big celebrations coming up um on uh the 26th and 27th. And uh we'll be working on floats
tomorrow hopefully um which I'll talk to 26th and 27th 25th and 22. >> 26th and 27th, right? Am I right? >> Okay. >> 25th and 26th. Friday.
>> Yeah, Friday and Saturday. >> Um, that's just a reminder Saturday. >> No, it's a Saturday, TJ. >> Yeah. >> Well, that's ruined my plan. So, uh, >> well, TJ, it's important that we
definitely know if you're going to be there for >> Well, I going to have to check my calendar when I get home >> cuz I I was under the impression that sat it was Friday and Saturday, not Saturday and Sunday. >> It is Friday.
>> It is Friday and Saturday. >> Saturday and Saturday. >> Yeah. But my dates are are mixed up, >> right? But I thought you were going to leave. I that's what and that's why I was going to do it because I thought Saturday was the 26th
>> and I said, "Oh, good. I'm golden." But now I'll just have to uh change a couple of things. >> Okay. Okay. Good thing we said something. >> Yeah. >> Okay. So, last on the list, I last for
>> one thing like Jen was telling me today, a lot of people still don't know about this. wondering why did somebody come into the store today? >> I just they don't know. So, I think that we're going to contact the news on um
Wednesday or Thursday and ask them to put it out there. I'm talking residents that don't know, not so much, >> right? You know, we're not really concerned if Westfield knows about it or whatever, but our own residents
know all about Friday, >> but somehow Saturday sort of being >> lost. Lost. Evil DJs lose s. I mean, yes. >> Yeah. >> And we've gone to an awful lot of work to put this through >> and money.
>> Well, >> oh boy. I'm just talking about the work. It's taken. It is a lot of work, right? Tremendous amount of work. So, >> so what are you thinking? Anybody any idea? >> I thought getting a hold of uh Western
Mass News 22 or something is a good idea to post it and say, "Hey, this is happening on Saturday. We don't have to do anything about the Friday or knows about it." >> Well, I also think if doing up a small little flyer because we were handing those out on Friday, but then the
historical society decided not to do that. So, I think that I'll go ahead and just do like a small little and hand them out to people or even put it on people's windshields while we're there. Okay. >> On Friday, >> um what about at the transfer station? >> What about it?
>> Could they hand them out there or could put we put a flyer there? >> Oh, yeah. We could put a flyer there, but I'm sure there's >> Yeah, that's >> um but I think if we hand that out on Friday to let the residents know, um
even um Eileen Gates didn't know. >> I mean, talking to her and I >> Wow. >> So, all right, Katie wants to say something. Did >> you use reverse 911? >> No, not for that. No. Not for that. Good
idea, but not for that. >> Okay. I mean, I'm willing to go door to door and start sticking flyers in the doors. >> Yeah. I stuck them on the end of underneath the post office where our room is. I stuck flyers right underneath there.
>> Yeah. >> Well, I think on Saturday. >> Yeah. Definitely depending the flyers out. So, so let's talk about if we could I wanted to uh just briefly take 10
minutes and talk about there's now more work. Cara was doing some things and we need to kind of farm some of the work out. >> Well, >> so here's some thoughts and it's all up for discussion. These
are just thoughts. Okay. But one new thing that we have is this community development council. If we should do that, >> would you be willing to head that up? >> Sure. >> Okay. >> Yes. >> Okay. Great. Because I think it's really really important. Okay.
>> The AG feedback we're going to start getting um on the bylaws here. So that really should go to planning, but planning is hurting, right? From a resource standpoint. >> Yes. So, um, that's something that
>> would you be interested in? >> I, uh, talked with Ken and, um, we're going to be >> pen from Piner Valley. >> Come. >> Yeah. >> Didn't he leave? >> I talked today. >> No. >> Oh, I thought he left his >> No.
>> No, that was the other guy. >> Oh, >> yeah. I just asked Paul that, too, cuz I thought for some reason he did. He didn't. He's still >> It's just a different position. It's the other kid. The other guy >> that was on, you know what I mean? >> I can't remember. >> I can't remember the name. But I talked
with him and he's going to do a followup with me tomorrow to try and set a date for next week because he was pretty busy and I was away so we couldn't figure out the time. But I also emailed Greg with my own email because I don't know much. >> That's okay. They haven't sent it to me
yet. >> Oh, okay. So, I'm using my email. >> It's okay. And I talked to Greg and see if he could send me the the job description. >> Oh, no. That's for the planning meeting. That's for the planner. >> I'm talking about >> Oh, I'm sorry. I thought that's what you were talking about.
>> Well, that is one thing. You're you're right on. That is one thing that still needs followup. >> But the um the attorney general will start looking at those bylaws as you know when they when they get to them, right? We find on average it takes
them it took them four months to say no to the moratorum. It takes them on average six months to review bylaws. Okay. But the attorney is telling me that they probably won't just say no to all of it. They'll probably redline it.
You say, "Well, you can't really say that this way. You can't do this that way." >> Technically, those belong to the planning board. >> Right. >> Right. But one of us needs to be on top of that. Okay. when that comes in. Do you mind taking >> Not at all. >> Okay.
>> We're pretty familiar with that. So, >> okay. When we get closer, you're you're with me on that, right? Stuff. So, when we get closer to the next big project, >> the next big project will probably be
best. >> Best will go to the state. >> Oh, absolutely. >> Right. We will have to do intervenor. So, we'll talk about that when that actually happens. That's going to get on the list.
Cara was working on the post office contract. >> Okay. >> I'm willing to pick that one up because I I >> to just and then come back to the board and say what would be the recommendation. Basically, bottom line,
they came back with the low ball price that they were willing to pay. >> Okay. >> Um their first pass basically >> and you know, we got to decide we want to go back with another number. Um I'm assuming that we're going to decide that we'll keep the post office. We're not going to close it or anything.
>> No. >> Um another pro. Now, all of this community development stuff, there's nothing in the pipe right now. >> There's nothing coming through the door. everything has left. >> That's kind of scary, >> right? Um there's no solar projects
coming up. There's no best really on the horizon at the moment. >> So that's something that will happen in the future. >> Y >> um and I think even the last cannabis project >> pulled out on Gibbs. >> Yeah. >> Yeah.
>> Okay. So, we have another thing that we need to do that maybe you would be okay with taking on. And if you don't want to do it, you just have to say >> we have everybody's been cleaning house here as you as you've noticed. >> All the stuff that was in the building
is now sitting in the gym on the stage. >> Okay. >> You can't just throw it away. You can't give it away, right? Because it's taxpayers money that paid for it. >> Correct. The thought we all had was to allow our residents, you know, maybe there's
something they want >> first purchase, >> right? Yeah. >> For a small fee >> because you have to charge something, >> right? >> Would you be willing to take on that project? Um, now my a thought that even actually Jender brought this up was it might be a
great thing to get a couple of people via the senior program. >> Yeah. >> To see if they'd be willing to manage all that for you, right? Um, and >> she doesn't have anybody yet. >> And help direct. What's that? >> She doesn't have anybody yet. >> Nobody signed up yet, huh? Really?
>> But Karine, I've already like indexed what's there. Okay. I quite so how it has to be done and we can sit we can try and I'll send it to you. >> Um you have to sell it for comparable prices on that are being on gov deals.
I've already done all of that. I've given you the comparables. I have pictures of everything. I have the amount of everything. So we just have to follow the policy that's in place and organize it. I will say yes absolutely. I would love to say that first dibs go
to residents. We can't restrict to just residents, but who's going to know about it other than our residents anyway, really? Right. >> Um what there is I would just I I'll include a copy of the policy for you. There's there's just some you want to be
careful around um at the end of the event all the payment has to be turned over to the treasurer. you want to coordinate to make sure the treasurer is available to accept the payments. You can't just leave >> um payments, but we can go over that. But so I will send all all that on over
to you and I'm going to follow up with >> Yeah, because I'm interested in how I can do it. Can I make an event day or you can Okay, perfect. Yeah, perfect. >> Yeah. tag. >> Exactly. >> The the the only challenge that we have is that I've asked
conservation and planning, right? Used to be in the library room, which is not a library room. >> When they when the library finally moves out, they're going to want to move back in, >> right? >> And the tables, what chairs do they want to keep? >> So, we want to make sure we don't sell something that we got.
>> I would check with everybody first. >> Okay. And then that's that's but let's let's call it for like end of July we'll be done. Is that good? >> Yeah. >> Is that doable you think? >> Um the other thing that Cara was working
on was uh work for the historical commission or no I'm sorry work on Watson Park. We have a challenge in the town and you know there's a lot of people in this room that know this challenge. We have a challenge with the flowers and we've got
someone who mows the lawn, but we don't have someone who does the mulch and does the flowers, does the watering and all that stuff. I'm torn here because Cara was looking at trying to find, you know, you got to go through, you know, the drill, right?
>> Watson Park has the same problem as by Centennial Park, >> right? The question becomes, should the I'm just throwing it out there. Should the historical commission be responsible for that? You know, it's been feedback to me is
that don't do anything in Watson Park unless it's approved by the historical commission. >> Okay. Well, maybe the historical commission should find a vendor and tell them what they want and then come to the board and say here's, you know, we need
this for Watson Park >> and and we use the trust for that. There's a trust for that. >> And we have a Watson Park commission at one time. >> Oh, I don't know. I have heard complaints about the condition of the gazebo and the flowers.
>> Yeah. But there there used to be a >> trustees. trustees or whatever. >> You guys aren't. We're the trustees for Watsi Park. >> All right. But there was a commission, >> right? Kate, >> the historical commission was
>> Well, the the historical commission was taking care of the Watson Park thing. >> Well, we were advising doing just what Jackie said. We got uh bids from various gardeners. >> Okay. So, that hasn't changed,
>> right? and and last happened uh I think the trustees took over and had a landscaper which again we don't really need. We need a gardener >> gardener >> um and we need someone who can maintain
once these perennials are in lowmaintenance that sort of thing. Um, and so we're sort of waiting to hear what what our next steps would be. >> And that's then that's from the historical commission,
>> right? And that historical commission will gather information, bring it to your board as trustees and say, "Here's what we're thinking." And and our whole focus is we're trying to recreate >> what are called heirloom flowers. Things
that would have been I mean we're not trying to make it 1930 but we're trying to >> have an oldfashioned tulip not a striped tulip that would not have been there. And >> I'm not sure it's the two oval beds and
around the gazebo. We tried to simplify it, >> but I'm not sure where that authority was taken away because that's what we want to have happen is that the commission, you know what you want, you know the you have the expertise, come
back and tell trustees what you want >> and then we just approve it. >> Yeah. >> But who do we need to tell that to? >> Uh I'm happy to pass that on to um to Ryan and Duran and so on. >> Oh, okay. Okay. Thank you.
>> And you'll find the vendors and all that stuff to do the work. >> Do they have to get three bids on that? >> It depends on what where the price range is. >> Okay. >> So, uh, anything 10 to anything between$10,000 and $50,000 in total. So, that means
>> Understood. >> Okay. Uh, you have to get three you have to seek three bids, >> right? >> You if they if two vendors don't respond and you like the one that did, you're free to go with the one that did. I don't think it's going to be more than $10,000. >> Um, anything over 50,000 has to go to
bid, >> right? Okay. So, that's that. Now, the second thing just to share, I met with the historical commission. Katie was there about the gazebo. >> We uh Christine and I have been working
with a vendor and the vendor has given us a preliminary number on rebuilding the gazebo of six figures. I don't have the quote. We don't have the quote yet. >> Well, ask him for the detailed quote.
>> It was so large he didn't even bother giving us the quote. >> Right. >> Wow. >> Right. >> So, >> are they building a new gazebo? >> No. So, it was to historical accuracy to restore it historically. >> That's where the big numbers coming
from. You could probably buy 10 gazeos decking, right? >> But it's not historical. So, >> and I don't know if the gazebo is even in fact historical, is it? Do we know? >> Okay. >> Well, no, it's not. >> It's not. >> Okay.
>> The the once you do anything modernization to it, I think it'll lose its historical value. So, it needs to be assessed and that's what the historical commission is going to do. >> Personally, I don't want to hear anything more about the gazebo until
that's done. >> Right. I mean, we can't do anything. >> We're not going to spend $100,000 on historically bringing it back um >> only to have
>> Right. >> Yeah. >> Right. Has someone evaluated it evaluated it to see if it's still historical? >> There there should be a fairly sizable file from the historical commission. We presented reports pretty regularly. We
had um experts come in. We had landscape architect. We had arborists. We had um um >> I'm just talking about the builder. >> I understand. Um uh the guy from Stoton um Gennis Pickard. We had another guy
come in. Uh we're working with Shannon who's the Pioneer Valley Planning Commission historic preservationist. um she's done an inventory form for the two barns and the gazebo. And I think what we really need is um a definition
from an expert as to what is what is meant by historical and everybody has all these different views. the board did talk after Jackie presented uh your your findings and um things are in the works to investigate
to get some experts >> to weigh in and then we will present that to you. >> Okay. I I'm not clear. What I'm not clear on in the in the historical commission needs to think about this is do we do put the money into the flowers
and stuff around the gazebo and then rip the gazebo, you know, do the work on the gazebo. >> I would think that. >> Yeah, I'm thinking >> because working with carpenters, I know they step on all everything, right? and they don't play up and they don't.
>> So, I hate to punt it, but I'm punting it back to the historical commission to come back to the board with what you want to do is right. >> Um, and then we can decide whether or not what monies we want to spend. >> Yeah.
>> One second, George. >> Okay. Open for resident discussion. Just to piggy back on what you were saying, I think we're missing a lot in this community by not tapping into the Menanite community and building bridges
with that. I I am more and more seeing throughout the valley that the Menanite community has tremendous specialized talents and has volunteered their talents quietly to help various families
and various building projects and various restoration projects and I don't know how to go about building that bridge with that community but they are residents of the community. The community of Menanites is growing in the valley and I think there needs to be
communication, something taking place with them to see where their limits are in terms of engagement with the communities they live in. >> Why haven't they been in the past? Pardon? >> Why haven't they been in the past? >> I don't think there's anybody reached
out to them. And unfortunately, they have reached out to us by having dinners in town and coming to the aid of people who had trees fall down on their property and do damage and everything else. They just came forth and now they
have some businesses in town. They have some businesses in Huntington. They have business in Russell and they have tremendous expertise. And I think without having a relationship with them is a mistake for both communities, their
community and our community. You know, we need to find out how to build those bridges because we can identify who the leadership is in the menite community and we need to reach out on an informal basis and talk with them and find out how to proceed if there is an avenue to
proceed. >> We'll take that under advice. I think that's really important at this point, not only financially to the town, but in terms of community >> and I'd like to, you know, talk to that board. >> I think uh
>> we need to talk with Ron H. He seems to absolutely >> absolutely >> from Russell. >> Yeah. Yeah. >> Absolutely. >> What >> of the men >> like the leader of the men? Yeah. >> Who has a relationship with them? Oh, I
can reach out to him. >> I will. >> That's really good. Thank you. The reason I asked to speak was we began at the last meeting to talk about volunteer forms
and procedures and policies. And with the events coming up this weekend, I was kind of curious to see what the procedure will be to have volunteers sign the forms that they have to sign in order to participate as volunteers this
weekend and on Friday and Saturday and >> policies been identified and a procedure developed >> to get the volunteers to sign in. >> Not ready to discuss it. I'm not ready to discuss it at this point. >> The answer is no. What is going to
happen for this weekend? >> It's not the weekend yet. >> So, >> okay. >> All right. >> All right. My other question is, where are we with the sound system? >> Uh, everything's coming in in the first week of July, >> July 6th and 7th.
>> And over in Thank you. Y >> um I purchased over this past weekend I purchased some annuals for the center of the park by Centennial Park >> because no one's doing anything. And now I understand why this will be the last
year that we're going to be able to plant anything in there because the roots have completely taken over. There's no dirt. There's no nothing. We could barely get a shovel in >> where we're in the middle of the tree. It's all tree. It's all tree. So, the
only way these flowers are going to survive is if we water them heavily. But I suggest we come up with something different next year because nothing can be planted there. >> And the roots are actually starting to push the stone wall up.
>> So, it's going to be an issue. But I did stop this weekend and buy plants because it looked awful. It looks really nice now. >> Yeah. >> They just got to live. >> Yeah. >> Serious. I spent a lot of time me and Kathy >> TJ. Couldn't we just bring the grade up a little bit and cover the root system
and put, you know, raise it up? Raise the rock wall up. And >> they're supposed to grow down. >> They're pushing >> and they're not. >> They're pushing. >> They're probably all on ledge. >> Yeah. >> See, there's no fixing it. >> It's a big tree. >> No. The tree is 55 years old.
>> Yeah. So, it's got It's got roots this big going off to the side. You could >> Oh, wow. >> Yeah. Off to the side. The roots >> ch the tree. >> Yeah. Okay. >> Unless we have someone that comes in and knows how to roo the tree. >> Yeah, that would save that.
>> That probably save the tree, too. >> We have a tree expert in on staff. >> I'll call the tree warden. >> All right, I'm going to close. >> Thank you. >> The meeting >> 7:31 >> 7:31.
Thank you everybody. So I do not love.