meeting starting for the select board um and department heads on this day which is June 29th at 6 p.m. Please stand for the pledge of allegiance.
>> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Um, we're going to start the meeting a
little different. Um, uh, because of our fabulous weekend and Jen Gerard wanted to say a few words, she headed up the 250th um, celebration. Thanks.
I'm just sure had a spectacular fun-filled weekend and this could not have happened without the many volunteers and I mean many many volunteers. Um, and a special thank you to the Blamford Fair for sponsoring participating and providing the town
with a place to hold and celebrate the 250 years. All the tra tractor drivers who pulled the floats and those who have participated in the parade deserve a special acknowledgement. Just it was just great. Um a thank you to Alyssa
O'Neal for starting our celebration off with the Star Spangle Banner. Our ghost walkers Aaron and Mandy Lereck and Jackson Stafford. TJ Kuseno for the heartfelt speech. and our newest community member, Pastor Tom Krauss, and I hope I said your name right, for
sending us off for another 20 250 years in prayer. Our burger flippers, Greg Gerard and Tom Pury and Jackie and Corini for all their running around, setting up and their support. There were so many people who worked hard behind the scenes and are very much
appreciated for the contribution, including the Brford Historical Society for a huge contribution to the community for providing the town's history. It was nice to have so many people come out and enjoy conversation with old and new
neighbors and watch the children play and celebrate America. So, it was great. It was great. >> Thank you for all your work. Yes. think I've seen so many people happy. >> I know. I know. So, it was great. Really
was. So, >> you you basically said everything I was going to say, but I do want to say one thing to you if I could to you. To you. >> To you. Special thank you goes to Jen Gerard for taking the lead in organizing day two of
the celebration for helping shape the vision for this parade to coordinate the countless details to set the day running smoothly. Her dedication, creativity, and tireless efforts were instrumental in making the event such a tremendous success. >> Thanks and we really appreciate it.
>> It was fun. Um, okay. Thanks, Jen. All right, let's uh let's move into the meeting. So, all of the department heads can come to the table. This kind of like supposed to be more of an interactive discussion, not
just, you know, one-on- ones necessarily all the time. So, feel free >> to come on up. >> Be sure. >> Um, >> we're going to table just a couple things. We're going to table examination of the meeting minutes for April 21st
uh 26. Uh any second? >> Second. >> Any questions? >> Okay. >> All in favor? >> I >> I um we have some action items here that we must do, which is warrant number 26, accounts payable, and wired accounts
payable for payment as well as review and approve warrant number 26, payroll for payment. >> So, let's take a look. We're at number 26. Oh, capital project. Highway
water enterprise fund indicator. >> So second >> any questions? >> No. >> All in favor I >> I pass it to you. bought this for $18.
Oh, yeah. >> Talking about my pain. >> Yeah, exactly. We did that for all of this, by the way. Here we go. Still right up in here. Okay, next thing is one thing that we
didn't do, Ray, when you were in here before. We're going to do this now, so we make sure we get it done, which is to sign your employment agreement. We already agreed on it. Um this is going to extend it for another year up to March 2027.
Um this is notice of renewal and um the change that we made was the town agrees to reimburse you for renewal costs associated with maintaining commercial driver's license, CDL, class A, class B, class C licenses necessary
for the performance of your duties. We put that in the contract. So this is amendment to that. Uh reimbursement shall apply to licenses renewals occurring every two years. No more than $75 per license renewal. Um and reimbursement shall be made upon
submission of proof license. Okay, those were the things that you changed. Plus, you already got your you're getting your increase, which is 5%. So, we should be good there. All right. Just >> Yeah, you're on the top.
>> Yeah, you're the most important. >> This is No, you're >> on this 29th day. >> Yeah. >> If I can just get a copy that to put in my file. Yeah, absolutely. There's a place for you to sign too,
right? >> Okay. >> So, that's Here it is. >> There you have. >> Okay. All right. So, it's been quite a while since we've all met as a department heads. Um, we should have
been meeting once a month and just different things came up. You want to pass that down so he can sign it? We'll make a copy for you, right? >> Thank you. >> Um, but you know, this is the time just to have that discussion. I did look at the um calendar today and the next
meeting probably won't be till the end of August because next month we have two meetings. Um, and of course the boardroom we if you have to if there's something else that needs to get done, we will take time to eat. But I thought, you know, we'd start out the meeting
just discussing the year-end questions that you might have. And um, you know, this is a tough time of the year for everybody that's involved on the finance side to get all the bills in, to get the
uh, raises in, to do all that paperwork so they can close. and they've got till July 15th to just completely get done. Um, and you know, Christina is following them very closely and really uh making sure that you know things are getting
done because we want to make sure that we can get our um, you know, certified free cash as soon as possible and we got to get all this done in order to get to that point. um any concerns that anyone may have around the table about, you know, do you
have any concerns with anything that's coming through, bills that you need to get in or anything like that? >> No, I've already given everything to Kelly and she did give one back to me because it's not due until fiscal year 2027. >> Okay. >> So, other than that, I am
>> You're good. Okay, great. How about you guys? Some water, >> Jasmine? >> Yeah. How's the bills going in water? >> We're We're doing okay. I know one of them got kicked back. So,
I already I did send a copy of the invoice to to her, but I didn't get anything back. But >> yeah, go ahead, Kelly. >> It's all taken care of. So, we're all set, Jasmine. I've got that included in that warrant they just signed.
>> Okay, good. >> Thank you. So, uh, >> you have no nothing old sitting out there that >> we have plenty of old stuff sitting there. We're just waiting to try to collect on it. I don't know whether Sarah started any, uh, collections on
any of the outstanding water bills. >> Oh, outstanding water bills. Yeah, but I'm talking about like bills, invoices from >> the dragway. >> What's that? >> The dragway for the we got two bids on it. So, I was able to get I got a couple declines. Um, so we
have two bids on it, but I'm not sure what kind of agreement you guys came up with as far as paying them. And >> do you remember or got Rudy Ka for 71 Chester? >> You remember?
>> We're supposed to be paying half the dragway bill, I believe. >> Yeah, that's what the way we had left it, but I don't know if there was anything in writing. No, that's is that's what I was wondering if there's anything in writing as far as >> Not that I know of. I It was a verbal
agreement. >> No, no, it's in writing. Water department has a copy of it. >> It don't. >> Yes. >> Oh, absolutely. >> Thank you. >> You're welcome. >> So, was the agreement that that we get the bid on it and what Mr. Kenna was
saying was that we >> I gave everything to the water department. You guys were supposed to handle it from there. So, I will find it and get it to you again personally, Steve. >> It should be if it was if it was done like that, it should have been emailed to us. Correct. >> No,
>> but they never met with us. >> Who's he? >> Ka. >> No. So, the at this was all done the select board. I spoke with the attorneys. You guys decided you wanted to take this on and in fact pay for all of it. >> Yes, we did. Yes, we did. Yes.
originally >> and then it got changed. >> If you changed it, I last I knew was that you had agreed to pay for all of it. >> That's correct. >> Well, Mr. Mr. Kane is under your assumption that we're going to pay for half, but you just want us half the >> Well, that's if I remember correctly,
you wouldn't be complaining. >> We would pay for the damage that was done along the road and half of the driveway. >> Yeah. >> But then they had a whole bunch of other stuff that they put in and I don't know. >> Well, that's all the other stuff is all taken care of already. the yard and all that's already been
done and paid. >> So you you you only owe what agreed upon in the contract then. >> Okay. Cuz I've never seen the contract yet. I've never crossed my path to me any shape for >> there's no contract. So what what it was
was the agreement were what was going to be fixed. It was a verbal agreement. There's nothing in writing contract. It's an agreement of what you the board and the water department sat down and discussed how to address this issue. >> Okay. >> So,
>> and then it was incumbent upon the water department to go forward and find these bids which now Steve has taken on. Yeah. >> And he's gone and found these bids. Now, this is from and people are having trouble remembering because this was probably over a year ago at this point. >> I think so. Yeah,
>> it's been a while. >> Yeah, because they went to Florida for the winter and it got held up. >> Wanted to wait for yard until after. So, that's all done. The only left is the driveway deal. >> Well, Steve, if you only have two people that responded to you for the bids, just
long as you actually have documentation showing that you reached out to the third party. >> Yeah. >> Or even if they say, "Sorry, we are not obliged to do the job for you." >> Yeah. >> You have proof that you reached out to three people. It depends on how much the job is.
>> Yeah, that's the the number is another thing you got to look at. >> Well, they're both both at one's 14 250 and one's 15. >> So, yeah, you're within that threshold. So, as long as you reach out to three vendors with the same exact request, >> scope of work has to be exactly the
same. >> So, this is work though that's going to get done in FY27, right? >> I Mr. kind of is under the assumption that we're going to get the bids and we're just going to give him half the money for the cost of the driveway and then he's going to deal with that. That's what he seems to think
understand. So, >> well, it has to be paid before we can pay. We can't pay it ahead of time. >> Am I right? >> Yeah. The work needs to be done. >> Kelly speak for a second. Kelly, go ahead. >> Okay. So, number one, was this like
damage or something to a person's property? >> Yes. Okay. So, number one, we can't just pay him that money unless we get the attorney agreement that, you know, we're going to do that. So, we can't just tell him, "Hey, we're going to pay you half
of it." It's the town's responsibility to pay the vendor to have it repaired. Um, you know, we can't like have a deal like that. So, the, you know, we will need to, we got the bid from the contractor. we will need to pay to have
that repaired. Um, so that's number one. Number two, if the damage happened in FY26, we will need to hold over money to cover that repair that's going to happen. >> The damage happened years ago.
>> Oh, okay. So, we should already have held that money. Okay. So, yeah. So, but anyway, I just You can't just give him half of that money. It doesn't work that way. >> No service is delivered. That's why. >> Well, that's why I was asking because I think there would have to be some kind
of legal agreement where if we paid for half to drive with that, we're no longer responsible for whatever school, >> right? All right. Well, it's a known challenge that we have to figure out what we're going to do.
Um, so I would I would suggest that we put it on I'll make a note that we have a discussion about this and kind of work through it. When are we going to do it? We're going to have to go back and tell them that we can't write him a check for with no no contract, no deliverable.
>> Yeah. >> Really? Because nothing was right for that money. Look up in the air. I think you're too thick. said this from the very beginning. That's why I asked for a contract. >> Right. >> So, >> right.
>> I thought legal was going to give us a contract. >> We weren't handling it at the select board level nor the town administrator was. >> Okay. >> It was at that point I remember distinctly the discussion about you guys said that you were going to work it and fix it. If you need help from legal, we
did we'll make sure you get help from legal. But the town is not going to manage that. You You're the enterprise. You manage it. So it works. >> I know that. But you guys have been overseeing us and you guys not been letting us >> do our job side
>> and you >> on the financial side. >> No. >> Yes. You have. >> Yeah. >> And financially we're not taking any money from you financially. We're operating off our own money. >> Right. That's right. >> This is how you would pay for it. and I
know how to pay for it and I know how it works. >> Okay, then you guys figure it out. >> Hey, we will take care of that. >> Okay, >> I think you know and just to relay, yes, we do oversee the financial part of this because if you don't pay your bill, the
town's people and the taxpayers have to pay it. We are accountable for that. Can I just say um so the agreement that was signed was sent to you Brad on July 10th, 2025. I just gave a copy to Steve
so he has it. >> And Kelly, I'm going to forward it to you just so that you can see what it's all about. >> That'd be great. Thanks. >> Yep. >> But as far as year end, we're good. It sounds like for water.
>> Yes. I'll still double check with the vendors that were current for this year, make sure we don't have anything or even contact them to make sure we don't we're not laid out. >> Um, while we're on the subject of water,
one of the things that has come up over and over and over again and some of the feedback that we've gotten from residents is we as a board are not being open enough with information. So, like this coming month, we're going to do a town like a town hall meeting about
energy, as an example, and what we're doing with the energy money and how we're handling all that. And the other thing they want to know more about is water. >> Well, I suggested, not to interrupt you, but I suggested to Jasmine >> Yeah. that we put a newsletter in
>> with the next set of bills, >> history, what's going on with water, testing, everything just like we would do a CCR report, but more >> uh a lot of the bigger towns are starting to do that. >> And they're they're giving information
about cross contamination, cross connections, what people should not be doing, what they should be doing. Yeah. uh they're giving them definitions of what the CCR report actually means. Yeah. >> What the acronyms are in them and what they actually mean and what that means
to your health. >> Uh a lot of the bigger towns are starting to do that and I've read a couple of those reports and I like them and I think it helps educate the public so they can see what's going on. And I suggested to Jasmine just recently that
we should entertain that idea into the next and I want to bring it to the next water department board meeting that we have to make sure the other commissioners are on board with that >> because I think it would go a long way >> to educate the public on what they have
for water. Right. >> Are are you adverse to having a session with residents and an open discussion about >> because you know more about that whole system than anybody >> you guys do. >> Um >> I think it would be a good thing.
>> Okay. All right. >> It's always good to >> Yeah. Why don't we like what what would be a good month? It'd be August, September, October. You know, we're going to just do one a month. So, if you guys want to commit to a month, then we can work together, come up with, you know, a presentation.
>> Give us the next for our next meeting so we can discuss it and make sure everybody's available because I love to have all the commissioners there at one time. >> Yep. >> Instead of just one here or there, >> right? Um, do we want to have, you know, because we
still need to talk about uh having a meeting and talking about the superintendent role and what you guys want to do there and I'm sure you want everybody there table for that. >> Sure. >> Right. So, what are you thinking about? What's a good date to do that? >> We're we're not meeting every week now.
>> Yes, I understand that. I understand that. >> Um, you want to next month? >> Yeah, let's let's shoot for that. August. >> Uh maybe the first week or so, >> a joint meeting. >> Yeah, let's shoot for that. >> And I'll see that see if everybody's not
on vacation. See where they're at for their timelines. >> Are you guys good with that? >> Are you okay? >> Mhm. >> Yeah. All right. So let's do that in August and then um at the same time
we'll we'll talk through just have a regular joint meeting in uh next month. Okay. Is there anything else that's going on? I mean we have um one of the things that we did get today for the PAF forms for
the team for their raises, right? Do you have that or did you just give that to me? >> Me? I have to. >> Okay. >> Um for high ladies with the guys. >> Um I would need you to sign right on this first line as the department head
that the I put a sticky over where the rates are. The thing that you actually need to look at, but if you look that up, the rates are there. Um is Jennifer here? Gerard, anybody from >> I see a hand. Thank you. So I just have sign on that
first line right there. Once you review the rates foration I got to go home. >> Yeah. Okay. Sure. Um library Nicole's not here, right? >> You can sign for her. Okay. So these are
the rates for the um library. Is there anyone here from assessors? >> I'm I'm here. I'm on Zoom. >> Oh, hi. Well, hi Michaela. Well, you can't sign yours, so that's not helpful. Thank you, though. >> Oh, sorry. Okay. Y >> Okay.
>> You're I'm sorry. >> Gavin, >> is it in the pile I gave you for the select? Gavin, >> what's the last name? >> I know. I saw that name. >> Can everybody check their files to make
sure >> um I know I have to come up with that word, but I can get All right. No, I don't I don't see Gabby. >> No, I haven't. >> And it should say FY27.
It does FY27 pay rate on the ones that I'm looking at. Yeah, you're sick for 27 pay rate. Does your say FY26? This is FY26. >> So, Christina, when do and Kelly, when
do we need to have these back? I guess it's really Sarah, right? >> Um, I have a Nathan. Is his name Nathan? >> No. Do you have an aphan? >> I have an aphan. >> Okay. I apologize. >> That's okay. No worries.
>> And the transfer station has a one set budget, right, for the for the guys. >> Yep. >> It's not I don't know why you guys are setting their pay rate. >> They have to for the um retirement purposes. >> Okay. Well, if I
>> It just has to be on the PAF for those reasons. Okay, I get that part, >> but the amounts might be different. >> Okay, >> as long as the totals, right,
>> Jen, the to is the total, right? Total dollars. >> Total dollars >> on your sheet. >> I have to look at it >> and that's fine, >> but I'm just saying it's my they don't all get >> right. Right. Um, Jen, what was the first name? Gavin.
>> Yes. >> Okay. I'm going to reach out and see what is going on with that one. Is he a new hireer by any chance? >> He is. >> When did he start? Do you happen to know? Ballpark. >> Just recently. Several weeks ago. >> Okay. Maybe she's Yeah. So, that's why.
>> Okay. We'll get that updated. Thank you. >> When do you need them back by? >> ASAP. Um, can I just >> Wednesday? >> No later than Wednesday. >> Yes. >> Is that this Wednesday? >> This Wednesday.
>> Can I just ask on the transfer station from that conversation their hourly? So, the town is setting their hourly rate. Are we not paying them that? I just I'm confused when Jen said the amounts would be different. I
just need to understand that. >> Do I think they have different roles that they fill different times and different roles have different pay rates? Is that correct? >> Yes. >> So if somebody needs to step in for a different role, they get paid at a
different rate. >> Okay. All right. That makes sense. Okay. But there's still as long as they're making If we tell somebody they're going to make $15 an hour, you can't >> No, no, no. Yeah. No. So it's not it's it's an understanding. Yep. Right. The
town can tell us. >> No, no, it's for the >> documentation purpose. >> Thank you. >> Okay. >> Cuz that was going to be like my question cuz looking at the numbers, I just wanted to make sure that cuz it shows like for one of my employees he
it's showing here on the PA on the paper uh paperwork, it's 2314 he makes an hour. As of right now, he makes 28.28 an hour right now. So I'm a little confused why the number is >> his FY27 number right
>> his FY27 number is 2907 >> is that would that be correct for FY27 >> with that scale how we talked I would end up seeing with the performance like how we're talking with the scale that would be adjusted
accordingly to performance that I recommend him being at >> if it's If he the way it works for the town is everybody gets 2.8% increase. >> Okay. >> Over their base. >> Okay. >> If you if they get another license, then
you start talking about a different pay rate. But >> okay. >> Yeah. >> Well, he's cap he's capped out. The only thing next he has to do is get a CDL. He went for all of them in the past year, so he ended up getting them all. But
he's at 2.79. The other guys, I did the math real quick. They are at 2.8. >> So I just >> afterwards, right, just to make sure. >> Okay. >> Thank you. >> So, can everybody make Wednesday for
getting the stuff back or No. >> Yes. >> Is that going to be a problem? >> I could even get it to you tomorrow if that's all right. >> Okay. I got two more. Do I get Pat's? I don't have Pats and I don't have mine. >> Um, you can't sign yours. You can't sign
your own. >> No, but I get Brett. Brett will sign it. >> Okay. Um, if you want to give, it's in that pile. If you want to give it to her for Brett to sign. >> Um, and then Pat's
>> should be there. >> It's not. I'm going to get Gavins. The reason you know I'm Gavins is because it's based off of the FY26. Um and then anything that had come in prior to when we pulled the last uh payroll >> was on the last payroll.
>> I didn't have anything. Did Joanne have a file for Did you I'm assuming you must have Yeah. He filled out all the paperwork. >> Okay. >> She has that. >> That's hers. >> And those are yours. I don't have pets. >> And if he just started in the last few
weeks, we probably wouldn't do one >> now. Been working for a while. >> Not pet, but the Gavin that we were talking about. >> Yeah. >> Okay. So, we just need to get her pets. >> Okay. Anybody that's a department then,
we have your symbol site. >> Oh, they have they were asking about waters. We I didn't know if water was going to be here, so I gave water to select boards. Okay. I didn't see what Oh, I got Jasmine
Steve. Yep. I got delivery. >> Yes. >> So, just a question throughout the year because I've done these before with increases for the guys as they got their
licenses. Is the process still the same that I would end up filling this out or is the department head not handling this anymore? Just being handle it. >> Okay. >> Yeah. So, I would fill the numbers out, submit it to Sarah, give a copy to
Christina, and then from there adjust their page. >> As far as I know, this the process is the same. >> Okay. >> Yeah. For old people. >> That's what I want to make sure. >> If you have any issues or something comes up, let me know. >> Okay. >> Okay.
Or any of us. Any of us, you can let any of us know. Okay. Any other questions on that? >> Uh, yeah, me. I'm sorry, Jen. Besides um Gavin, was it Pat you said? >> Yeah. >> Thank you.
>> That was it. I'm sorry. >> All right. So, we we were landing on water. Is there anything else in water that you guys want to bring up as challenges or you're doing okay now from an accounting standpoint and getting what you need?
>> Oh, I got some questions later on for Sarah. I got to I want to compare our revenues over the last four or five years to see where our revenue stream is. >> Okay. >> And see how our revenue stream staying steady or if it's a a negative or it's
dropping. Um don't really have anything in office that I can compare those to for end of the year for revenues. I mean, I have projected numbers and they're varying from 700,000 to 800 to 600 and that's
>> like why would it be that >> why would it vary when you have a set number right now, >> right? >> With the exception of penalties interests and other revenues, water shut offs and things like that. That would vary, but it wouldn't vary that much, >> right? So that's I'd like to see where
I'm at with that because then that's going to justify whether we can afford to pay a superintendent the kind of money that we were talking about before it passed. Right. >> So, I I need to before we actually get into hiring somebody to firm that up so
that we know I mean our our costs are staying relatively close. It's kind of steady and our costs have actually started to drop a little bit since we've taken care of a lot of the water leaks and a lot of the issues, the turnpike leaks, some of the smaller leaks in town
and stuff. Um I think Stephen can tell you how much are the numbers down now. Stephen, it's your numbers. How much are the daily numbers down now versus to what they were a year ago? >> Overall, they're down right now. They're they're higher right now because of the weather and stuff, but right, the best way to tell is that the nighttime flows
because they're pretty consistent from like 11:00 at night till 4 in the morning and they dropped quite a bit. Like our hourly flows are always around 30 gallons a minute. Now we're down to about 15 to 20. >> So that's really well.
>> We talked to her about the loan rates too, right? >> Yes. Yes. Yes, cuz we got to we got to find out what we're doing with that. Uh we got to do the calculations for that uh SCADA SCADA. >> Well, you got SCADA plus you said on the
other loans that you have to make sure >> you can get better rates. >> Yeah. >> And reduce your payment, >> right? >> Yeah. Well, we're I mean I was looking at last year's I wish I had this year's but I was looking at last year's what we have left on these loans and I think
Sarah I think sent this to us a while ago. Um, and this was like 2025. Uh, interest on the one, the interest in the whole loan, not the interest, I'm sorry, the whole loan was 1
183 million and we were down to we owed 200 2 looks like 209K. That's what it looks like. Yeah, 209K. And the other one was 1.28. 28 million
and it's down to 453K. >> Okay. >> So, they're they're all >> coming down >> coming down. I mean, and the number four was uh originally was 82K
and now is 216K. So, we've made some significant progress on a lot of those. Mhm. >> And I like to get the new numbers, you know, if she has an opportunity to send them over to Jasmine so we can >> get into the financial side of that because I think it's with all the stuff
that's been going on that's starting to get not looked at as much as it should. Should be looked at more. Should be paying more attention to it. That way we can actually be sol. >> Okay.
Did you guys do the um did did the engineering team ever come back with the analysis on rates? Yeah. >> How'd that go? >> We still we still haven't got that, haven't we, Steve? >> No, >> no, we've been >> that's going to be tough for them to do
till like we're totally able to read all the meters and stuff. >> Vadar still >> really >> Vadar and what was it? What's the census? this. >> Yeah. They're not they're not playing well to each other right now.
>> Yeah. >> That that seems to be the biggest hold up right now because what' you say, Steve? >> Well, they they need to know what people are using to be able to come up. All right. So, we can't really tell them that people are using that. >> Still okay to use
>> you've been reading what 40% 50% from here >> from here? Yeah. break from the town hall, but I want to say there's probably about 40 40 or so that need to be addressed though out of the 240 >> 40% >> about 40 about 40 households
>> out of 240. >> Yeah. >> So, can I ask um you're wanting the last five years of revenue? >> Yeah. Yeah. See how see how steady it stays. >> Okay. And forgive me because I've not
met you. You're Brad. Is that correct? Okay. Well, it's nice to have a face now. Um I'll get that. That's something I would give you and not Sarah. >> So, I'll get that over to you. Um >> and then but she will be the one to talk to about the loans and stuff.
>> Okay. >> But I I will get you the revenue for the last five years. >> Yeah. Okay. Sounds good. >> Yeah. Well, the other thing is you need to know all this so you know you know what you're going to do for >> for the going forward. Yes.
>> All right. Is the is the service plaza running on a meter or they also an estimate? >> They're an estimate. Flat rate. >> They have a flat rate. Yes. And it's pretty good size. >> Yeah, it is. I know. >> But they have
>> You just don't They're not accurate is what you're saying. Um, no we have not. They're they're not even individually metered though to me. The guy Mike or >> Eric >> Eric made >> there's a meter in the pit before the
service plazas that it's basically for both service plazas. So they're not individually metered. >> They're metered inside. >> That's I don't Yeah, I don't we're not hooked up to those meters that are inside. >> The town of Bford installed those meters.
I don't think >> if they did, it was way before my time. >> Yeah, there's no readers or anything on those beers. >> Well, they're there. I don't know if you want. >> Oh, okay. I was always told that you couldn't split two. They were always one, right? >> Yeah. All there is is a high and a low
flow for both facilities right now. >> Maybe they're under the impression, but they really don't know. Maybe. I don't know. Okay. Anything else you guys that you wanna because we can put an agenda together based on all this and if we need to we can get Sarah to join and the
finance committee to join. >> Put your hand all the way up. >> I I think I think the only thing that I guess the only thing we're really working on is uh and it's actually been going really well is the uh recovery of
uh funds owed. Yeah, I know as of right now there are about between 25 to 30 accounts that haven't paid in an entire year. So, which means that if they don't pay by mid July, they're going to be
over as of four quarters, which means I'm going to have now with each one I did send like a little warning like, hey, >> good. Okay. like attached to them and stapled them and that hey if you don't do this then we're going to have no choice but to send demand notices
and it which that which I'm going to have to talk with I think Sarah to make sure I do the demand notices correctly because I've done them before >> but then after that that's when I'm kind of a little bit worried because that would mean the water would have to get
shut off wouldn't it? Well, there's guidelines that you got to be very careful with when that kind of stuff. You have to be very careful with those guidelines. >> It can be added to their real estate tax bill as well. >> Like a lean lean. >> Yeah. >> These are some of the people that have
gotten leans on their property and they have paid the leans, but they still >> water bill. >> Yeah. >> Well, that's something we could >> How much money we talking here? Do you know? Do you have the latest figures?
>> The figures right now are kind of like in because it's in the middle of the billing period of every single one of them that >> it still shows like a 200. So, >> but I know that the average right that off the top of my head is between 25 and 30 that have not paid in like an entire
year. >> You got a number of webinars. You think >> it's easy to tell that they're the ones I haven't paid because right now they hit a thousand like 1,000 >> approximately 30,000 or better. >> Just on residential.
>> 30,000 plus. >> Yeah, just on residential. >> Mhm. >> Did we get the whole situation straightened out for what? Town owned it. >> No. >> It's the last time I seen it. Still wasn't taken off of there, was it?
No, it is lower than it was before though because before the it was a lot higher, but that hasn't. >> Go ahead, Kelly. >> Um, so I worked on that and I believe what's left is like interest and stuff
that needed to be taken off of the accounts. Um I can go back and relook at that. But when um that check that somehow didn't get cash there um when we paid that I think it I don't know it was
whatever was approved at town meeting that check didn't get cash. So we reissued that um and I gave the breakdown of what needed to happen on each account. Um and most of it was late fees and and the interest that needed to be adjusted.
>> Okay. I'll I'll go back and just double check that. >> Okay, >> good. >> That sounds good. >> Yeah. >> Anything else that you guys might need help on or anything? >> Not at the moment. >> Not at the moment. I mean, we'll find out what happens if those people still
don't pay after, >> right? We could have a discussion about it. >> All right. >> Yeah. If they don't pay, then we'll put them as leans on the taxes. That's the easiest way to make the collection. Yeah. >> So, what about what Jasmine's concerned
about where they pay the lean but then they will then they didn't bother contain pay any more water bills. >> We're just paying the lean but they're not paying anything toward the water anymore. >> Well then well so when they're lean to the taxes they have to pay interest on
that. Um so the all the interest is going to be acrewing on their bill that they're not paying. Then it goes to leans, then they have more interest. Um, so I mean, yeah, they cannot pay their water bill, but they're going to have to continually pay interest. I'm not paying
that bill. >> Um, so, you know, if they don't want to pay it, that's their own issue. Then, you know, they're going to have to pay the interest. >> Do we do collection phone calls? You can try, but I don't, you know, most towns just would uh lean it, you know,
in the fall after we set the tax rate. Um, Vadar, we there's a way to just send all of those accounts to the tax bills and it's set up as a lean. What you find is most of your tax bills are paid through um their mortgage. So when they
pay the tax bill and they, you know, they get the file of what it's going to cost, they pay the water bill, too. And the water people and you guys get your revenue that way. >> You know, I I would like to, you know, maybe we can wrap back around too and talk about the Bader integration with
the other system because that's crazy that they're not getting, you know, it's not just Vader, it's both both, right? Have to work together and get that straightened out. >> That's been the biggest hole. going on forever, right? >> Ever since we got to Vadar and we were
just getting everything lined up in the other system and it was just starting to work really well and we were told that Vadar was going to work so much better which we were more than happy to jump on board on that and I guess it started working well because I was on set in a couple of those meetings
>> and then you were telling me now that it's not working very well. All right. Maybe I'll reach out to you. I've done system integration. >> Okay. >> Mar, you're up next. >> We are. What's going on in COA?
>> Well, um, our transportation program is still going well. Um, actually had three calls today about booking trips to doctors and whatnot. Um, we're going to Joanne and I are going to
be attending a workshop for the farmers market coupons and um, Northampton in a week. Um, I think it's important for her to get in on these things, too. So, it's not just me knowing what to do
and, you know, those circumstances. Um, our lunches are still doing very well. Corine can vouch for that. >> Very well. Very >> strategic. >> Very well. >> Um yeah, we usually have 25 or more.
>> So that's wonderful. Um and the senior workoff program is coming along. Um we're putting another article in the country journal this week and um we've um we've had four or five people
interested in different positions and so I will hand out the packets to the departments >> um and we will go from there you know as soon as we get some um interest in people they go to the
department say for the town clerk's office they go there they'll get the packet so they know what it's all about and everything and uh give us an application or a letter of interest. >> Yep. >> And um we'll hire them.
>> Have you guys gotten any bites uh Clark? Because I know you put one in, right? >> We have two. >> You have two? >> Yeah. You have two people that were interested. >> Two people >> that are interested. >> Yeah. Are they signed up?
>> Not >> yet. Yeah. When are they going to do it actually? Do you know? >> No, I don't. >> Um, is there a certain time a year for this what you want them to do or just when you're ready? >> Well, normally it's going to be Well, we've got some
lot of filing cuz we want to take like archives the 1800s and we want to put them in binders. Mhm. >> So that's >> sure hoping somebody will come in and they'll be okay with something like that
>> and then we'll have and that can be done anytime. There's no time to be straight and they can start. >> The only thing that we talked about a little bit uh Marg and I was the need to say
tell an individual when when do you want them to do the work? How long is it going to take? What's the total project gonna take because there's a limit? >> Right. She's already given me my packet. >> Okay. So, >> I have that. Yes. >> Okay. Is the the counting of all this so
critical, >> right? >> Right. She's already told me how much they can go up to. >> Yep. >> And I have my time sheet and she gave me everything I need. >> Okay. Good. Okay. Well, we're anxious to see one. >> Yeah. Start. So, yeah.
>> So, we'll be asking you how's it going. Okay. Um, >> yeah, actually I think ours will be starting soon. Yeah, I've got two. Um, and um, one of them will be starting probably next week. >> Okay.
>> I've just got to get her >> question. >> So, you're going to put an article in the country journal because we had discussed about um maybe helping you out and doing a letter to the editor about the CRA and the program. But um, >> in the in the country journal. Yeah,
we've just been putting a regular article in. Um Mary's been putting the article in. We've gone over it just letting people know >> briefly about the program. Um you know, so to come up and see us and >> I think when we I mean my take this just
my take is as soon as we get some that are actually doing it, right? >> Maybe the word will spread. >> Yeah. Right. >> I think that program >> it is neat. >> It's a great program. >> Oh, it is. It really is. >> It is. And you know, especially when there's no income. >> Yeah.
>> Factored into what it's age. >> You got to be old, Brad. >> Right. >> I qualify. >> So, >> any questions for Sigette? >> Anybody? No.
All right. How about 10:00? Any What's going on at 10:00? >> That night. >> Oh, come on. That's it. No. >> No. The only thing I have coming up now is going to be more mailing
applications because of the September primary. >> In August, we have to do inperson voting and then September. Then I got to do it all over again in
October. And then I got to do it again. right now getting everything all cut up nice and neat. Getting it all ready for >> because in person voting I do believe
well it'll be have to do one Saturday. It's from August 22nd, August 28th. So we have to do it Monday night our four to 5 and then we normally do Saturday and it has to be done four hours.
Sure. >> That's for the And then we do it again in October the same, you know, different dates. I don't know October's dates are yet >> in person for November.
And we also on October 22nd is the last day to register to vote. >> Okay. >> Will that be in the paper by any chance? >> Sure. Yes. on the website, too.
>> Right. And TJ puts it on the market. >> What did I do? >> You haven't done it yet. Not August. >> Um I know there was some emails going around about the whole contracts where contracts are held. Amber, Mary, you and I.
>> Yeah, you guys are doing that one. Um the it's my understanding that contracts what the reason why this has come up is because let's say when um came in even when I was sitting there
for that short period of time it was hunt for contracts >> right and they really need to be managed in a centralized location where the mass.gov gov. That's what I read. And that it needs to be accessible to
residents. So, if they want to see a contract, they could look at a contract. That's my understanding of the way it's written. And um based on what I read, it was supposed to be in the town clerk's office. Based on what Mary read, it was
fi anything financially related to a contract is to be held in the uh treasurer's office. Right, Mary? Right. Right. >> Um we got to get this solved because you know we can't have contracts all over the place. I have sent forward a query
to uh division of verical services and the department of revenue to >> okay >> get some insight and I have spoken with a couple of other clerks locally and they don't keep contracts at all.
So, it's uh and the town clerk manual does not reference them in any way, shape, or form as being a permanent record in our office. >> In the town clerk's office. >> In the town clerk's office.
>> Okay. >> Clarification. That'd be great. Mary, >> is there something new that came up? >> Mary, does it reference them in any non-permanent way? I'm sorry again. >> Does it reference them in the town
clerk's office in any non-permanent way? >> I'll tell you they should be kept form open to public. Um, I'd have to look at the retention and I don't think it's I I want to say I checked it and I don't think it's more
than three years. >> Well, no, you had said permanent. So, I was just wondering if it mentions it in a non-permanent way. >> Okay. The only reason why it came up really in discussion is that we have literally had contracts come up for renewal and we're
like, what is this? Didn't even know about it, right? don't even know what they do. And so and and with the fact that you know folks turn over and jobs change and all that, you have to have a central location. So in a file that basically
tells you when these contracts are due because a lot of them have to be renewed 90 days in advance or it just continues and you may not want to continue it, right? So it's just getting more control over contracts. I guess that's why it came up is because we got hit with a
couple of vendors. We're like nobody knew about this one and then we make phone calls. We find out what they do and uh you can't do you can't manage the town like that. You got to at least know. But whether they belong in the town clerk's office or they belong with
the TA or where do they belong with each department head? Um that's yet something that we're going to have to determine. Where should they be centrally located? If they're not centrally located someplace, residents are going to have access to it because everybody's going to be holding their own contracts.
>> And my fear is there's always different versions of them floating around. That's a problem, too. You'll notice when you look on the drive, if you try to search by keyword for something, >> you'll be like, "Oh, I found it." No, you didn't. Because it's like a version
that was 12 versions before. And yeah, so so that was why that came up. TJ was more about, you know, making sure that we have good files on any contracts that are out there. And they're not the ones that we did did have pop up. They
weren't big ones, but they were still chase it to figure out what it is. >> Um Okay. All right. So, Adam's not here. Is Adam on the phone? No. Um,
Kelly, do you have anything that you'd like to convey as you're getting through the next couple weeks? >> Yeah. Well, just a couple things. Um, the first one is to remember in payroll that the next one will be a split payroll. So, be sure that you have
provide two time sheets. um one for what you're working for today and tomorrow and the rest will be um or you up to tomorrow and then July one. So be sure you have the two time sheets. Um if you
have any stipened people in your department that you need to pay a stipen that needs to be on the next payroll to make sure we pay out all of those. Um we do have um you know the final warrant in
2 weeks. So if you have if you get the bills that need to be paid, please put those on a warrant and we'll process that the next time. Now if let's say you order something today from Amazon or WB
Mason or something and you do not have the bill by the next time we process a warrant there. I sent the email um out and Christina's followed up with that. You'll find the um incumbrance form.
It's important that basically replaces that bill to let me know that I need to reserve that money. If you don't get that to me and then that bill comes in, there's no money to pay it. It has to go to town meeting. So, it's very very
important that you keep in your front of your mind what you're doing these last few days. you know, last week and these next couple of days to make sure you account for all your bills. Um, if you do have a vendor you use all the time, please call them, say, "I just want to
make sure we don't have anything outstanding, that anything's gotten missed." Um, if you have any money, if you've taken in any money in your department, please make sure you have that to um, Jordana tomorrow, um, hopefully by noon, so that they can get
the final deposit into the bank. Um, but other than that, I mean, that's pretty much the end of year stuff. Um, I'll be very busy the next few weeks here getting things cleaned up, finished up. Um, you know, if you need anything,
let me know. Um, but the bills are really important to really pay attention these next, you know, couple of weeks. Make sure you get them all in on that final warrant. Um, but like I said, if you don't have the bill, then please um
use that encumbrance form and get that to me. I definitely have to have it by the end of July to make sure that we've, you know, that we were able to get reserve that money. Um, other than that, that's pretty much all
I have. >> Okay. Um, I'm going to table the next subject with the certified mail issues. Um, uh, and you know, we're going to go to Ray now for any updates that Ray, you might have.
>> Kelly, if you can, uh, send me I didn't see the email before I left the shop, unless you sent it after I left the office, but with the, uh, check number for LB Corp, please, so I can finish up that reimbursement process for the, uh,
pavement job that we did. >> Yeah, we um, I didn't realize it was on this warrant when we talked this morning. you'll get that copy as soon as the checks are printed. Um, >> that's I was wondering I'm like, man, you're sending them out quicker than, you know, writing them up.
>> I thought when you asked me that it would have been on the last warrant, but yeah. So, it'll cut this week and you'll get a copy of it. >> Thank you so much. >> All right. So, you guys have any questions? First off, >> no. Go ahead.
>> Anything to bring to the table? >> No. Good. Okay. Um, the dirt roller uh paperwork. I was wondering if we ended up do we have a signature with the contract so I can get that over to CN
Woods so we can get that going. >> And I wanted to we wanted to talk to you about um why did we get that from TA? That was, you know, when you walked out of here that night, you said, "Go to
get your signature from attorney, get your signature from Kelly, and then when we talked about it last week, >> Yeah. >> Christina hands it to us, and she's the one that got the signatures >> cuz I got emails talking to Mark here on
all of these contracts saying that to hand the stuff to the town administrator to make sure that the paperwork is proper." So I know I ended up having that first contract mark here on the 8th. Now this
was actually it was on the 11th. Um the contract before >> it you were saying he wouldn't sign it unless the town administrator saw it. >> He didn't there was no he didn't want to end up. So let me get back to
>> the dirt roller one because I got two two applications here that we're doing. the dirt roller. He said that it gets I ended up send it to Kelly. Kelly signed it and I said, "If you can get it signed, get it back to me and we'll get the chain going of the signatures." So,
Kelly, it was my fault. I maybe should have said, "Hey, where's that application to you?" But it got passed down the line. So, I haven't seen it since. And I'm not blaming you, Kelly, at all. I ended up asking you to sign it. You signed it. that was what needed
to be on that application uh or the contract. So, >> I mean, >> sorry, I I know I was trying to reach out to you about it, but >> this is the role of what he's talking about.
>> Okay. >> The bridge bridge. >> Yeah. >> The bridge. >> Yeah. The 39,000. >> No, no, no. The Oh, the roller. We're talking about the bridges separate. Yes. >> Well, you know, at the end of the day,
as a select board, we felt that um collectively that the town administrator is not your administrator to do your work. That was part of your role, right? If you got to go get signatures and we ask you to go get signatures, we expect you to come
back with signatures, not hand it to the town administrator. Period. That's really all it is. Okay. So, this is not the first time we've talked about this. So, um it's just important that was what you know you did not want the
support of a town administrator or not a town administrator. You did not want administrative help. We offered administrative help a couple of times and >> I need the town administrator's signature on that paperwork. She can sign for that. >> Sign what? >> That contract.
It was right on there. The town administrator could have signed for the for the contract for the dirt roller. >> That's not the point. The point was is that it was you were to get the attorney's signature and Kelly's signature. You were not her. >> I need her signature.
>> Just her signature. >> Just her signature. >> Just her signature. >> Just No, the the dirt roller. There's the application. Do you have the application? >> No, she's No, the contract. >> Oh, the contract. Yeah. >> The contract in the application two
different things. >> You're talking about a contract or an application? >> That's the contract, not the official. >> I didn't sign anything. >> You didn't sign it? >> No. >> So, >> why would you sign? >> Where is it? >> Because it has the accountant.
You wanted the >> I I have the contracts. I didn't sign any contract. >> No. >> Is it signed by everybody? >> It's signed by legal and Kelly and then >> I gave it to select board. There's nowhere for me to sign, >> right? And we gave them back and said,
"When you come in this week, we'll sign it." But we wanted to make sure that you understood that wasn't about it. >> No, no. I'm I'm ended up having an email from Mark where he said, "If you have any issues needing signatures to end up,
please having the town administrator address this and have it submitted to the board." Okay. Well, just send me the note from Mark. >> Okay. >> Okay. Um, so that was one thing. And
yes, we got all the signatures. We just have to sign it. >> Yeah. >> Right. We just have to sign it, which we have the copy to sign to give credit. Okay. >> So, the next one is 39,000. Right. >> And the board had some questions about it and that so we wanted to bring it
back in and have, you know, talk about that. >> So, that was the bridge. >> Yeah. Yeah. Now the 39,000 was that for the estimate or the survey? What what was that?
>> The 39,000 is to complete the paperwork that the state's requesting Gil Engineering to submit back to them. It's a revised the the actual forms that they sent in for the engineering. there was some issues for them to end up
getting the permitting done so that the construction phase can start. It's all listed in the scope of work that was that Gil Engineering put in that packet. >> So that's the engineering work at 39,000. >> Yeah. >> Yeah. >> Oh, okay. All right.
>> But the question that we had last week was, so we paid the 39,000, they come back with what they think it's going to cost. Let's say they say it's what do you think? I mean, just from your experience, what do you think it's going to cost, right? You think it's a million? You think it's half a million? You think it's
>> any idea at all for Well, you might even know >> for the for the bridge itself. >> Yeah. >> Yeah. >> It can be anywhere from a million and a half to $2 million for the repair on Beach, >> right? The challenge that we discussed
was that if it comes back to be a million or two, right, the $39,000 quote is only for like a year. Is that correct? >> What do you mean for a year? >> Meaning they come back, they do their engineering analysis and they say it's going to cost a million and a half,
right? If you don't do it within a certain amount of time, does is that engineering? >> No, we're wasting time right now because we have the two other towns that we ended up having paired with Bamford >> for the project.
They already jumped on this as soon as this email happened. I ended up bringing you guys the paperwork, talking to Mark. He said the contract has revised is in proper acceptable form in my opinion. >> You wanted, we're talking about Gilto. You wanted signatures on that.
>> Y >> that was on the 11th >> of this month. Yep. >> I spoke with Mark today and he said, "Honestly, at this point, because the other towns, the two other towns ended up getting everything in so quick, it
probably would be better if we end up I quote him on this. >> Who's Mark? >> He's the he's the bridge engineer for for the state." No, I I've been talking with the state back and forth. The the attorney stuff is done. I three weeks
ago. >> Sorry, I didn't mean to interrupt. Finish your your thought. Go ahead. What did Mark say? >> No, it's it's a quotation. Uh there is no deadline first off on this. There's no timeline that's going to expire. So, after he was thinking about this
some more, a re reimbursement base would be better for Blandford at this point because we could end up putting it out to bid for that job. I don't know now if it's going to be a bid instead of having the state what they were willing what the money was there for was the state
was going to pay 100% with fair share to have that project done. It probably would have taken 6 months to two years but at least we already committed to having a year ago that 100,000 that we spent or 80,000 we spent on guild to put
this engineering together for the bridge which we already committed to. We paid we had now the reason for the 39 is just to revise the paperwork so the state accepts it. So they'd say okay we accept these plans we'll end up starting to
work on it. >> So it's revising the initial $80,000 plan right that you're saying >> there was issues that the state didn't agree with that they wanted them to revise and that covers that's their scope of work. when I talked to Dana,
Gil, and Joe, that's how much it is out the door be done. >> Okay. >> The the paperwork will be submitted to the state. Mark will end up giving me a call and let me know what the next step is. >> So, the fair share to take that to >> 6.6 million.
>> 6.6 million. That's the next level that the state has put aside for these three towns to fix these off off off the main. Um, where is it? Right here. >> Well, I like this information. I didn't.
>> Mhm. Well, that's why we didn't. >> But so, what you're saying is that and and we've all talked about this particular bridge forever, right? put a lot of money into this so far and it's >> you know about that I'm sure. Do you
have anything to say? You look like >> Girtton Engineering gave us a quote TJ probably remembers this about 15 years ago for $2.6 million >> right >> to do work on that bridge. That was Guren Engineering. And at that time the
bridge wasn't where the situation is at now. It was actually in better shape then. But it was the idea that it was a single lane. >> Mhm. >> And in a bad section where a curb is >> how many years ago? >> Over 10 years ago. >> See the the what happened was as we
started thinking about this and we're thinking about okay what if they don't pay the fair share and we have to come up with money. How are we going to come up with this money? >> Low interest loan. >> No. >> Okay. Well,
>> I mean, it would have to go to the town for vote, >> okay? >> And you know, that's not even on the radar for the town to vote for. >> Gil Engineering could have had this paperwork done and submitted. It would have taken them two weeks to have it to the state
and it would have already been on their desk and I probably would have been getting a call already. And maybe we would have had a a fighting chance to end up saying, "Okay, you guys just take it from here. let us know what you need from us. You know, because the state was going to
pay for it. That's what that money is for. It's not for us to grab. That money was state funded. They were >> guaranteed funded. >> It was a direct payment. >> Direct payment. >> Guaranteed >> because the other towns here like when I talked to Mark.
>> So then it's not guaranteed. You're not guaranteed any specific amount of money. >> Correct. >> You're guarant >> not at any point. >> Reimburse. So after thinking about it more, a reimbursement agreement would probably be the best way to go. If we
were to go through our contracts, it would probably be overpaying if we were to advise through this may be this may be delayed with the rightway approval and other items.
>> Now reimbursement that means we pay it forward >> and then they the state gives it back to us. I know you said no about well no you just said for a low interest loan
>> low interest loan would still go to the town for boat >> I get a lot of calls from a lot of residents in town about that bridge and I I got to admit it's every two weeks I'm getting calls about it and >> I'm not I'm not I'm not saying look it's
not just me >> I understand for the sl >> we're not saying we wouldn't do We need to understand it because we're committing the town >> to a financial burden that they may not be ready to take on at this point. There's so many other financial
challenges that we have to worry about. This came as this is more of a larger surprise >> whether or not we have to take a loan out or not. Well, I have to agree with disagree with that because we've had several highway superintendent
for a period of time that have been getting constant complaints on that bridge. >> Okay. And uh so it's not really surprised what we're what we're coming to is we're coming to a head. >> Yeah. >> And
at some point there's going to be an accident there and we will be liable. It's private road. It's a town road. Firehouse collapses. We're going to be liable there too. >> Absolutely. But the but the thing is is
that I I believe that this is something that we're going to have to move forward. Now, yes, we have to go to the town if we're paying it forward and then getting reimbursed. I I agree with that. >> But I think this is something that we
need to pursue. >> Okay. >> You agree? >> And I agree. That's >> um Springful Water actually built that bridge. Really? >> Yes. They put that bridge. I the I don't
know if they're still in our archives. There was a drawing on that bridge from Springfield Water that I got from Mike Downey. >> Really? >> Um they actually originally built that bridge and put it together. And I don't know if there's anybody or how good a relationship you guys now have with
Springfield Water. Maybe at some point we could reach out to them and say, "Hey, you know, can you >> can we contribute >> contribute something to this?" Because this was an original. We I there was a place in time for that. I came to you guys and asked what you guys wanted to do with the money that Springfield Water
Sewer offers to the town and we submitted 20,000. >> We submitted what you guys wanted for the years. >> Yeah. >> I you know, look, I I I'm not adverse to it. It's just it came as a surprise. We
just did budgeting. It could have been in the budget. It could have been voted on the last time when we were in it. >> Oh yeah. >> Along with everything else and we wouldn't be sitting here having this discussion. >> We got to be thinking more. It It sounds like everything was like it's got to get
done. It's got to get done and now it's only been a few weeks and you know we're suspect of not being able to get the money. And I think I agree with with Christina that none of this money is ever guaranteed in the state ever. So, if you know signing off on it, we've
got the signatures, we all agree, we'll sign off on the 39,000. You come back and tell us what it's going to cost. And then we got to go through the process of getting town approval because we can't sign off on a million dollar loan or two or three or four. I don't know
what this is going to cost. It was two and a half million 10 years, five years ago. It's going to be four million now probably. And I'm not saying it's not worth it. I'm just saying it's a debt that we would have to take on if it's not fully
reimbursed. It's 100% reimbured. We're in good shape. >> But if you reimburse, do we have the money up front? >> What's that? >> You You're saying if it's 100% reimbured, you have no problem. But again, we don't have the money set aside. >> That's correct.
>> So there is a problem. >> You have to take a loan, >> right? >> Yeah. >> I'm just >> Which is not in the budget. um was never planned in the budget. Wasn't even discussed in any of the budget discussion that we've had over the last at least since I've been in finance in the finance. It's never come up.
>> So >> this bridge you mean? >> Not you mean that much money? >> Yeah. >> So you know she's got we gave back the documents. Uh legal signed it, Kelly signed it. Um,
we're saying go forth, get the 39,000 done, right? And then come back. And when will they come back? That was one of the questions TJ had is that they have a whole year to be able to do this assessment based on the contract. When are they going to do that assessment?
>> They're going to have the paperwork submitted to the state within two to three weeks. >> Okay. >> Like that's why that's why I was Yes. the paperwork for them for the E85 paperwork. >> Okay. >> That the state's requesting. That's why I know you're saying it it everything's
moving quick, but I don't want to be the one last in line on this. >> I want to end up making sure Blamford >> gets a good chunk of this this cake. Honestly, >> somehow >> somehow there's to me there's some kind of a maybe you know too because you're
in this world to get it. It It's like could they not have told you six months ago that this was coming? >> There was a couple of these came out pretty quick. Did it >> dropped it on my desk at the basically
miday >> I had the same issue years ago just dropped in all of a sudden >> I was surprised I I didn't know what it was when I first got it and then I looked into it. I called the state talked to them told me what the
deal was. >> Yeah. Right. Um, I just don't have, you know, I I just know nothing about bridges and what they cost >> and to make a financial decision on
that's going to be bridge. Yeah, >> for sure. Like Brando just did all their bridges over on that same route cuz that's >> I thought for the first >> No, this one's for the rower. >> Oh, okay.
Oh, I found it then. >> Thank you. >> So, the rollers turn around as soon as I get that to uh Chris from CN Wood is going to be three to four months for them to build it. >> So, we're not going to be seeing this roller until September, October,
November. So, >> did they get the last >> I'm renting a laner right now at $6,000 a month. So, that's where I was like, uh, let's get this going. >> They won't take anything. I tried get them to knock it off the They won't
>> I was hoping that they would think we voted on this last time. Um so >> yeah, >> I saw >> Oh, yes. Whatever. Yes, we did. >> So, I'll start uh the project request.
uh with do for chapter 90 so that I can end up getting a reimbursement on that. >> Well, use chapter 90 funds for the uh >> 39 39. >> This agreement will commence on today.
>> I'll get that out. I put 62926 to 62927. >> Okay. >> Mayor. >> Yes, sir. >> Um, can you make copies of this and make sure that we get a copy? >> Yeah. Yeah. Yes. >> Only one.
>> Okay. >> You want me to give it to Christina or No. >> Yes. >> Yeah. Okay. Thank you. >> Great. >> Oh, so I have a question on that bridge there, right? >> Yeah. Go ahead. >> Okay. Once they start working on that,
are they going to keep it a one lane bridge? >> Um, >> have any idea what their idea is? >> What I ended up hearing was they're just making it wider. So, they're going to end up doing their best on keeping it one lane and it'll be a little tighter and then working on both sides for the
footings and the forms. >> So, closing down the bridge or the road or anything? >> Not that I know of right now, but once this paperwork gets in and I start talking to the state about what the plan is on it, I'll make sure everyone's aware of it. Not just that, but then
we'd also have to make a detour route. >> Yeah. For the bus. This is why this is why I wanted to bring up we need to have communication with Sprinkle Water about this because I understand they don't want anybody driving across Cobble Mountain or going down board and brook
but it when this starts we do need to end up making sure we have emergency personnel being able to get through at minimal right >> at minimal I need to make sure that we can get from Granville to Westfield back and forth vice versa. Um,
>> I would think that'd be a part of >> I would think so. >> And I hope that they would end up complying with that. You know, >> that would be something I would bring up. >> Is there anything else that you guys Any other questions? >> Um, I live on Beij.
>> Sure. >> Of course. >> No, Mary Powers asked me the same question, too. So I I ended up talking with her about that and you know I ended up >> Well, we can always put a footage in there and you can have one car.
>> Okay. >> And a school bus. >> Yeah. Right. >> Okay. Was there anything else? Got a couple more people. >> Yeah. No, I do. Um one thing. So, we got the dirt roller
>> done. >> So, >> one thing that I noticed when I'm I don't know if this Kelly, are you there? >> She might have. >> Okay. Uh, one question I have. I noticed
when I do my warrants every week, any type of reimbursements, paying out for WB Mason, printer, office supplies, it doesn't show up in the actual warrant sheet. It's not there. It's on it gets
held off to the side. I was just wondering what was the reason for that. Even though I keep a a like tally of what account it's coming from, so I have it on my desk until cuz Vader has a 3-w weekek lapse.
>> Hey, Kelly, can you did you hear me from the beginning? >> Yeah, I'm listening. I'm trying to understand why because like today everything was processed on your warrant but one invoice because it wasn't an invoice. It was a packing slip. I >> packing slip. I seen that back in my uh
back of my file there. >> Yeah, I process I process the warrant today and it's sitting in a pending status. So, until Sarah they print the checks later in the week, I can't post that. So, you're not going to be able to
run reports and see that. So, then the next Monday when I come in, that's the first thing I do is I make that everything was done and that the warrants are posted. So, um I'm when you're saying that they're not I I'm
trying to when you said they're get put aside >> when I end up doing like an employee reimbursement or something that I need for office supplies. I notic Joanne has a separate pile in the office that she puts it in over by the wall on by the
windows and I just didn't know I have to wait for that timeline to end up seeing on Vader. That's why I end up keeping a a log at the shop when I end up filling out my warrant of okay and I make copies of the reimbursement or the the submitt.
So I have a separate file on top of my warrants during the week or every other week of what I submit and what I actually have on the side so I can keep track in between. Like right now is crunch time. It's not so much in July to
August, but it I just was wondering why that that was like that. >> Was her explanation did it answer your question? >> Yeah. >> Okay. >> Thank you, Kelly. >> Okay. >> Um, another thing I want to let you guys
know, so the the park swings out there, you got the the swing set. Uh, it's been brought to my attention that the kids cannot get on the swing. >> Yeah, that somebody brought that to our attention the other day. >> All right. So, I ended up coming down today and taking a look at that. Uh, you
have quarter inch chain and there's no slack on the chain to extend them lower. We can only go higher, which we don't want to go higher. We want to go lower. >> You're already 3 feet off them. I >> Exactly. So, I ended up I ended up
pricing out 70 ft of chain will cover all the swings and then I can reuse the extra chain that's >> going to be coming down to support the back rest for the the toddler swing
um cuz it's shorter. So, I can end up using that. So 70 ft of the quarter inch chain is $270.90 and it would take a day or two to get it. But I just wanted to ask what what do you want me to do?
>> I don't know what monies are available right now. So that's the problem. >> That's what I found out it's going to cost >> to it because yes, there was some complaints about >> Okay. So that's the cost is going to be if someone can email me or if you hear
anything you find 270 or 27090 >> put that behind you. >> Go. What' you say? >> Yes. It's the park behind him. >> Yeah. >> What's the name of it? >> It's in a trust. So >> So if it's in the trust, we can use that
trust money to do that. >> Is the part not in the Watson part trust? No, it's not in the trust. It's separate. >> Is this part of the school? Like >> this is part of the town. >> So town building stuff. >> Yeah. >> So >> no,
>> it's not the park. So it's town hall. New town. >> Oh, new town. >> I don't know if there's any money in that fund to do that. >> It's worth doing it for sure. Right.
>> But it's not the park. >> What's the new town? The park is just green space. >> Is there is there any uh Kelly in the >> uh town offices maintenance >> to do?
>> So we we're still going over what >> bills are. I've given them the we've gone over what is there as of what last week I think but there's still as we mentioned the warrants that have to hit those accounts and then outstanding invoices which is what the
encumbrance sheet is for. So, Kelly, if you want to reach out to me, send me an email with an account number that you'd want me to end up putting the invoice in for next warrant if you have time for the $270.90.
>> $270 >> $270.90. I'm going to reuse the hardware that's there. The hardware is fine, but the chain itself obviously we can't stretch it. So, >> um, then at least once I get the go-ahad
from you, I'll end up, uh, ordering it. I'm not going to order anything until I know we have the funding. Otherwise, just going to have to wait till next year and figure out. >> Yeah. >> Oh, really? >> So, I'll just wait if that's all right with you, Kelly. Is that all right? >> Yeah, that's fine. And I mean, if it's
something that, you know, is desperately needed, I mean, we have money in appropriations and maybe another department that, you know, we could we could afford to, you know, move that money. So, it's up to the blackboard. If you want to get it done sooner than
later, you can have him order it and then we can just do the um we could just do an incumbrance if we don't have the bill and, you know, pay it out of this fiscal year. But that's up to you guys. >> What do you want to do? Well, who's going to locate the account
that the money is going to come out of? >> I will do that. >> No, no, no. She's saying that the selector has to decide, right, Kelly? >> Right. I mean, they need to decide if they want it done. If they want it done right away, then, you know, we can, you know, between But when we do the year in
transfers, if we need to move money to cover something, we can do that. >> Yeah. >> Um, >> it's an ugly time of the year. I mean, we don't have to do it right this second. No. >> Right. >> Yeah. I just didn't know if it was a danger or anything like that. >> No, it's not a danger. They can't get
>> Okay. You never know. >> Okay. What are you thinking, TJ? You're thinking I can tell. >> Yeah. So, >> she's saying, you know, because we're in the middle of closing almost. Um >> Well, if if it can
I don't I don't see why we can't do it. Okay. >> You know, that's the way. >> Then we'll encumber it. >> Yeah. I'll follow. >> So then, Ray, go ahead and um go ahead and order it. >> Um >> Okay.
>> And we'll take it out of public building, but I'll let you know the account number when we, you know, get to that point. >> Yeah. Just send me an email. I'll get the uh by probably by Wednesday I'll end up having it. >> Okay, perfect. So, we'll get on the next
one. Thank you. >> Okay. >> All right. Anything else urgent? >> Yeah. Uh, one last thing. >> Bob Holmes, I believe there was a part-time employee that we ended up
talking about. >> Yeah. >> For wintertime um, wintertime help. >> Yeah. >> It's always good to have someone with a CDL that's worked for the town before that knows the town. He knows our equipment and he's safe and I can rely on him. I thought we approved that.
>> Yes, he came >> he came in and it was just a signature where it said being uh being a um >> he accept accepted the position >> position >> and he went I am not signing that >> because there was no detail of
>> No, he wanted a contract. >> He wanted a contract. Yes. But the contract that he's had previously states all he's getting is $30 an hour, no overtime, no benefits, but there was nothing in writing. And you know, Bobby, he said, "I'm not
signing nothing unless it's broken out." So, if we could end up putting something together where it has it broken down, a contract saying, you know, this is >> this is because part-time don't usually get that. >> Exactly. But instead of just having a signature on a page, he said he wasn't
going to sign it until we had >> more detail. >> Exactly. >> Okay. >> Okay. So, if we can just >> We was going to put that together. >> Okay. Where's the form that you had him put together for him to sign? >> Appointment certificate that you signed to say yes.
>> Yeah. But it doesn't, right? saying who's putting together the >> So, I'll take his old contract and put a date on it since it's the exact same wording that he's looking for that we that he had no problem with before. But I think what happened was Sarah Hunter just didn't like how it said seasonal
employee because there's no end date. >> And Bob showed me that contract. It didn't have an end date. It just seasonal employee. >> So that could be any season, >> any season. But that's where Sarah said that gets dicey because how many seasons is it? because there's no timeline on
it. So, she didn't want him to renew it at that point. >> Perpetual. He'd be in perpetual >> but would be good though, >> honestly. So, but at the same token, I'll pull up that contract. I'll date it. >> I'll submit it to give it to Christina.
>> Bring it in so we can see it. >> Okay. I'm bringing it to the three of you. You guys can see it. >> Um and then once you approve it, we'll have it either I can get him. No, you need him because he has to get sworn in. >> This is true. Okay. >> He can't work yet till that's done. So,
>> no. >> He's not working because he walked out of the office and said I think that's >> he had to go back to work. So, it was nice I stopped by in that meantime to get that done. But I'll get that together and yes.
Is there anything else that you guys want to ask? I think uh some road conditions or something that was brought to my >> Oh, Steve Hart. >> Yeah, he ended up uh giving me a call. I'm going to go take a look at it tomorrow. Said that the edge of the
roadway needs some millings, so I was going to >> I had our road is starting to crumble in there. And that's not a very old road up by >> by your Oh, by his house. Yeah. >> Yeah. I call our road Blford. >> Yeah.
>> Give him a shovel and can walk across the street. That's why I said so said you're always walking with your phone out. >> But yeah, I'll take a look at that tomorrow. And I spoke with him already on that. >> All right. Any other questions for Rev?
>> Not me. >> Okay. Uh Georgia, do you have any questions? >> Anything you want to give? >> Have you seen any turnover? Uh I will be I will be here tomorrow late. >> Everyone has to do the final turnover.
Yep. >> Apple or peach? >> Do you know what a turnover? >> Apple turnovers. They're good. >> Got to see Jen for those. Wherever she is. >> I'll take peach. >> Peach. Okay, there you go.
>> That works. Thank you. >> Um over and That's what we hop for tomorrow, right? >> Yeah. >> Yeah. >> Is Adam on? >> He was. >> He was. >> He is.
>> Oh, yeah. There he is. >> So, what's new in Adam's world? Adam, >> uh I am in Idaho at a conference and it snowed last night, >> so that's a thing. >> Um uh new brush truck. Uh, I still don't
have the actual delivery date. >> Adam, did you get >> We're expecting >> I had put you guys >> Yes, sir. And I have to nail down the rest of those details, but I still don't even have a delivery date yet. So, I'm I'm We've got a minute.
>> Okay. >> Um, that's a a little bit frustrating. Um, let's see. Uh just some minor equipment purchases. Uh and obviously we still got to figure
actually one significant thing. So we've got to put more money back into engine one because it has a fairly substantial transmission leak. Uh which will probably be somewhere around 10 grand plus to fix. Uh and that's still the
scenario where we can't really replace it because we can't really fit anything in the station that we have. So, we'll have to just repair it at this point. >> Is that in FY27 or is that still this year? >> Uh, it'll be next year. So, not a Yeah,
it it's not so urgent that I have to do it right now, but it'll it'll be right after we flip. >> Um, and then of course at some point we should try to figure out what we're doing with the station, but that's a that's nothing we're going to solve before the end of this year for sure.
>> Yeah. Um, couple things, uh, that came up during the whole budget process was that $20,000 that we want to put a program together, right, for the >> volunteer >> volunteers. Um,
>> y >> we're going to have to go back to town vote for that, of which we're all 100% 150% in agreement that we need to have a program. Um, okay. >> Program has to be written before we can get the money.
So, yep. >> That's something that you need help with or, you know, you want one of us to help >> put a program? >> No, I can I'll document it. I'm I'm still um I'm still uh 50/50 of whether I wanted
to really do it in the first place, but I'll document the plan and I'll come before you guys and talk about why I'm still 5050 on it. >> Okay. Um, and the last thing I I guess the only question I would have is that do you
need administrative help because I get the sense that we've seen some really late bills come in and we just, you know, I'm concerned because it creates more work. Um, what your thoughts are around that?
>> No, I I think it was I think the errors were on my part. it. Um, I think I've got a better system in place now to handle it so that they're not going to be late, so we should be all right. >> Okay. All right. Please reach out though if you do. >> Yeah, if I if I struggle, I'll I'll I'll
screen. >> Okay. Is there anything else that you want to share? Uh maybe maybe the only I I would say probably the only thing that was a little bit extraordinary for us this year was we spent a ton of money on
uniforms and that was um in the >> uh in the wake of the uh needing them for a bunch of the members for Chief Ackley's funeral. So there was much higher than expected >> cost on that front. Um,
so now I have to make sure they all stay on the department because each outfit is somewhere around 1,500 bucks a person. >> Yeah. >> Uh, when when you outfit them for it. So, yeah, it's uh it's not cheap. Um, I am you guys were talking to Ray a little
bit about Springfield Water. We've we've done a few um training exercises with Springfield Water and they continue to indicate that they'll support either financially or resource-wise uh the department because
so much of their watershed is in Blandford. Um, so I've looked at um having them contri started the process of of going back and forth with them about contributing more funding uh for vehicles and equipment uh
as it relates for the department. But I'll advise you guys when that makes any progress, but they were very supportive of that notion and actually are looking to expand what they're doing, not do less. So it was a good sign. >> Yeah. Um, Christina, what is the young
woman's name that is our Springfield? >> Nicole Sanford. >> Nicole, is there any way that we could have like a meeting with her? >> She's always open. >> She's that that's probably the easiest meeting in the world to get. She'll come up anytime.
>> I met her not too long ago um when she had asked about the requests of Blandford for their >> I know. Yeah, she's she's open to anything. >> Okay. >> Okay. Any other questions?
>> Uh no, maybe maybe the only other update um fireworks stuff went well. Uh it it is um just for everyone's uh edification, a long time commit uh from the
department. So, we were there from the moment the fireworks showed up, which could have been uh anywhere from noon on Friday until about 10:30 at night when we had to do a walk through looking for
unexloded ordinance. And then, uh I was back at the fairgrounds as required by law at 5 a.m. the next morning to do a walk through again uh at first light. So, it was uh it's not the easiest thing to go do. Um
I think if we do it again uh up there, we would have to charge some kind of detail rate because it's a huge ask to have people, you know, away from work and stuff like that for, you know, 10 hours or whatever it was. So, >> but it was a seemed like it the event
went well. So, >> yes, it did. >> Okay. I think that's fair. >> Yeah, I I think so, too. >> Couple days. Um, >> okay. >> Yeah. >> Any questions for
Yes, Mary. We've got >> All right. Uh, any questions for the residents? >> General questions or >> comments? Comments >> on the agenda? >> What's that? >> Are you at point on the agenda? >> General comments. Yeah.
>> Okay. I have a couple comments. >> Okay. First of all, I think the those who worked on the weekend did a fantastic job and could be recognized for all their hard work and making the first of its kind a huge success. I think it was well done and everybody out
who volunteered was out there doing their thing and then some. So I think that didn't go without recognition. Um my other concern is that last year a bike was placed on Blair Road at the corner of Blair Road and
Jethro Jones Road and I didn't know who was responsible for its maintenance. U it's getting grown over now with weeds and so forth and starting to look pretty shabby and I don't know whether there was a an agreement made with whole
lumber or whoever was responsible for putting the sign up there for its maintenance on an ongoing basis. But I hate to see it getting, you know, something that was dedicated in a positive way. >> I see it becoming shabby and and not
maintain. There needs to be some clear maintenance schedule for it. >> Okay. >> Anyone else? Mary, >> I just have a question uh regarding the water department. It was mentioned, I think, by Kelly that
we couldn't just give Rudy Ka a check. So, has he ever asked for a check? I don't know. >> Uh, sort of. I think that was his understanding that we would just pay him whatever our quote was for the driveway
that we would just give him half the money for it, >> but we have to pay the vendor. >> Service delivery. You have to have service delivery, right? >> Thank you. Any other questions for
>> I have an update. >> An update. Okay. >> Yeah. I got a hold of um HO because the DOT said we couldn't put it on Cabo Mountain Road because people would be confused. A welcome to sign. Welcome to Blandford sign a quarter of a mile away from the town line. >> So I talked to Mary Ho this weekend and
she was more than happy to let us put a sign there. >> Oh, cool. >> So she just said to make sure that we, you know, are aware as did Ry of the plows. But uh we will be installing it and they are now uh giving us we got the quote, we got the approval to go ahead
and they're going to send us final approve final documentation so we can approve it and then uh me and my husband are install it. >> Oh, cool. >> And we'll pay for the the posts and everything. And there will also be we'll maintain it too because I didn't want to
burden anybody else with trying to maintain it seeing as how I can do that. >> So it's it's It's going to be good. >> It's going to be great. >> Okay. All right. So, that ends the uh discussion, but we're going to continue.
The stock board will continue in executive session through it to MGLC30A 216 to consider the purchase exchange lease or value of property, specifically the town's potential exercise of its right of first refusal regarding
property identified off of Josh Cross Road. Um because the chair declared that an open meeting may have a detrimental effect on the negotiation position of the town. The board will not reconvene an open session not to reconvene. >> Thank you very much.
>> Roll call vote. >> Roll call vote >> to go into executive >> to go into executive session. >> I say I >> TK said yes. of today. >> Those are all
>> Thank you. When did we get those other numbers? >> I don't know. That's why I was I said I would rather be listening.