WE MAY HAVE TO BE IN A SITUATION WHERE WE LOOK AT SOME OF THE PORT AND EACH
EVERY SUMMER THING WE MOVE BY WHO CAME IN SECOND BY MORE ALL IN FAVOR I I I RATE PAST 6 TO
0 SEVEN SEVEN SORRY HE WHISPERED AS HE WAS WALKING BY. ALL RIGHT SO NOW I AM CALLING
TO ORDER THE TUESDAY NIGHT APRIL 15TH HRT BOARD MEETING AND FIRST ITEM IS THE APPROVAL OF THE AGENDA ANY EDITS OR
CHANGES? OH MAY I HAVE A MOTION TO APPROVE THE AGENDA SO MOVED SECOND MOVE BY CARTER AND
SECOND BY DOUBLING HER ALL IN FAVOR I ALL RIGHT PAST SEVEN ZERO AND NEXT IS THE APPROVAL OF THE MINUTES WHAT
NO WE DON'T DO WE'LL DO THAT AT THE NEXT MEETING BECAUSE IT'S SHORT TERM TIME. OKAY GOT IT. ALL RIGHT. SO NOW WE ARE MOVING ON TO
CONSENT ITEMS AND I DO NOT HAVE THE LANGUAGE ON HOW TO THIS MOTION TO APPROVE. OH I SEE.
OKAY. SO SO YOU CAN JUST MOTION TO YES. OKAY SO CAN WE HAVE A MOTION
TO APPROVE THE CONSENT ITEMS 4.14.2 AND 4.3 MOVED TO CONSENT AND MOVE BY WOOTEN
SECOND BY WHO CAME ALL IN. DO WE HAVE ANY DISCUSSION? ALL RIGHT. ALL IN FAVOR.
I OPPOSED MOTION PASSES SEVEN ZERO AND I HAVE TOO MANY PAPERS HERE. OKAY.
NEXT ORGANIZATIONAL BUSINESS AND ME WE HAVE THE STAFF REPORT. YES. GOOD EVENING, CHAIR AND COMMISSIONERS. I'M HERE THIS EVENING TO GIVE
YOU AN OVERVIEW OF THE 2024 C MAP CERTIFICATION. C MAP STANDS FOR THE SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM AND THIS IS AN ANNUAL MANAGEMENT AUDIT THAT WE COMPLETE FOR THE HOUSING
CHOICE VOUCHER PROGRAM. THIS IS THIS PROCESS IS OUTLINED IN FEDERAL REGULATIONS 2495 AS IT SAYS ON THE SCREEN AND THERE'S 14
INDICATORS THAT ARE UNDER CONSIDERATION THROUGH THE C MAP PROCESS. THIS PROCESS ARE WE COMPLETE REGULAR AUDITING OF THE
PROGRAM TO ENSURE THAT WE HAVE A HIGH SCORE THROUGH THIS IN THAT PROCESS AND IN THIS YEAR'S REVIEW FOR THE 2024 PROGRAM YEAR WE RECEIVED A SCORE OF 96% AND THAT IS A
HIGH PERFORMER SCORE I WOULD SAY I THINK WE'VE BEEN A HIGH PERFORMING SORT OF C MAP SINCE LIKE THE EARLY 2000S AND SO I'M HAPPY THAT WE'RE
CONTINUING THAT HIGH SCORE. SO I JUST WANTED TO TOUCH ON THE VARIOUS QUALITY CONTROL MECHANISMS THAT WE DO THROUGHOUT THE YEAR TO MAKE SURE THAT OUR C MAP SCORES REMAIN HIGH, THE FIRST ONE BEING PURE AUDIT.
SO OUR DIFFERENT PROGRAM SPECIALISTS ARE AUDITING EACH OTHER'S FILES TO MAKE SURE THAT OUR RENT CALCULATIONS ARE ACCURATE, THAT WE HAVE THE VERICATIONS THAT ARE
NECESSARY FOR VARIOUS SOURCES OF INCOME AND ASSETS AND THEN ALSO THAT WE ARE CHECKING FOR RENT REASONABLENESS WHICH IS AS I'LL TOUCH ON IN THE NEXT SLIDE A CRITICAL INDICATOR
WITHIN THE C MAP SPHERE WE ALSO COMPLETE INSPECTION AUDIT SO WE DO A RANDOM SAMPLE OF THE INSPECTIONS THAT ARE COMPLETED THROUGHOUT THE YEAR
AND ESSENTIALLY MAKE SURE THAT OUR INSPECTORS ARE DOING THEIR JOB AS WELL AND THEN OTHER THINGS THAT CONTRIBUTE TO QUALITY CONTROL IS A REGULAR
REVIEW OF VARIOUS REPORTS. IN 2023 WE CONVERTED TO A NEW SOFTWARE AND THIS HAS MADE THIS PROCESS A LOT EASIER. AS SOMEONE WHO LOOKS AT THESE
REPORTS REGULARLY JUST OTHER WAYS OF TRACKING OUR PROGRESS AND LOOKING AT KIND OF KEY DATA POINTS TO MAKE SURE THAT WE'RE HITTING BENCHMARKS THAT ARE REQUIRED BY C MAP. WE ALSO INCORPORATE ONGOING TRAINING AND REVIEW
OF POLICIES WITH ALL THE STAFF THAT PARTICIPATE IN THE PROGRAM AND THEN HAVING DOCUMENTATION AND CHECKLISTS FOR THE INDICATORS THAT ARE
INCLUDED IN C MAP BUT ALSO OTHER PROGRAMMATIC COMPONENTS. SO THERE'S FOUR OF THE 14 INDICATORS THAT REPRESENT 55%
OF OUR OVERALL C MAP SCORE. AND SO BECAUSE OF THAT I JUST WANTED TO TOUCH ON THEM BECAUSE THEY'RE ESPECIALLY IMPORTANT AS DEFINED IN THE FEDERAL REGULATIONS THE FIRST ONE BEING SELECTIONS FROM THE
WAITING LIST. SO ANY TIME WE SELECT A HOUSEHOLD FROM THE WAITING LIST WE NEED TO DOCUMENT THAT HOW THAT PERSON WAS SELECTED IS REFLECTIVE OF OUR PROGRAM
POLICIES AND DOCUMENT HOW WE LIKE HOW THAT IS TRUE. AND SO GENERALLY WHAT THIS MEANS FROM AN AUDITING PERSPECTIVE IS WE GENERATE THE WAITING LIST BEFORE WE SELECT SOMEONE AND WE GENERATE THE
WAITING LIST AFTER WE'VE SELECTED SOMEONE AND SHOW KIND OF WHERE THEY WERE BEFORE WE DID THAT SELECTION AND HOW THE WAITING LIST LOOKS AFTER. SO THAT'S GENERALLY HOW WE
DOCUMENT THAT INDICATOR AND THIS ONE IS WORTH 15 POINTS. THE NEXT ONE WHICH I ALLUDED TO IN THE PREVIOUS SLIDE IS A REASONABLE RENT OR RENT REASONABLENESS AND THERE ARE
TWO COMPONENTS OF THIS INDICATOR ARE WHETHER OR NOT WE HAVE A WRITTEN METHOD TO DETERMINE RENT REASONABLENESS AND 98% OF THAT QUALITY CONTROL SAMPLE WAS THAT WE DID
RENT REASONABLENESS ANALYSIS FOR THOSE UNITS AND WE DO RENT REASONABLENESS ANY TIME SOMEONE MOVES OR THERE'S A RENT CHANGE IN THE UNIT AND ESSENTIALLY WHAT WE'RE ASSESSING IS THAT THE RENT
THAT'S BEING ASKED FOR THE UNIT THAT THE PARTICIPANT IS LIVING IN IS NOT MORE EXPENSIVE THAN THE GENERAL MARKET. SO THAT OUR HOUSEHOLDS ARE
ESSENTIALLY ACCESSING UNITS IN A SIMILAR WAY THAT THE GENERAL MARKET WOULD BE ABLE TO ACCESS THEM. THE NEXT KEY INDICATOR IS THE DETERMINATION OF ADJUSTED
INCOME AND AGAIN THIS ONE ONE WAY WE KIND OF CHECK FOR THIS ONE IS OUR REGULAR PURE AUDITS JUST MAKING SURE THAT WE'RE CALCULATING INCOME CORRECTLY THAT WE HAVE VERIFIED ALL THE INFORMATION THAT THE UTILITY
ALLOWANCE WAS CALCULATED CORRECTLY AND ALL OF THOSE THINGS AND THIS ONE AGAIN IS WORTH 15 POINTS. AND LASTLY, ELISA WHICH IS WORTH 20 POINTS AND THIS ONE
IS MORE HAS TO DO WITH OUR UTILIZATION OF OUR BUDGETARY AUTHORITY WITHIN THE PROGRAM. SO IT'S LOOKING AT ARE WE SPENDING AT LEAST 90, 98% OF OUR ALLOCATED BUDGET
AUTHORITY OR OUR PERCENT OF UNITS AT THAT 98% FOR THE AMOUNT THAT WE'VE BEEN ALLOCATED? SO THOSE FOUR INDICATORS REPRESENT A SIGNIFICANT AMOUNT
OF THE SCORE BUT WE DO ALSO HAVE THESE TEN OTHER INDICATORS THAT CONTRIBUTE TO OUR C MAP SCORE THE THREE HIGHLIGHTED IN GREEN ON THE SCREEN ARE MORE LIKE DO WE
HAVE POLICIES AROUND THEM AND HAVE THOSE POLICIES BEEN UPDATED TO REFLECT CHANGES IN FAIR MARKETENT AT THE END THINGS OF THAT NATURE AND THE ONES IN THE LIGHTER BLUE THOSE
ARE MORE I WOULD SAY ON THE QUALITY CONTROL SIDE OF THINGS AND REGULAR REPORTING TO MAKE SURE THAT WE'RE ENFORCING OUR HOUSING QUALITY STANDARDS CORRECTLY AND THAT OUR INSPECTIONS ARE BEING COMPLETED ACCURATELY TO THE
STANDARDS THAT WE HAVE TO ENFORCE THE FINAL KIND OF GROUPING OF FOUR IN THE DARKER BLUE IS BASED ON REPORTING THAT WE ACTUALLY
RECEIVE FROM HUD. SO AS WE'RE ON A MONTHLY BASIS SUBMITTING INFORMATION TO HUD, THEY COMPILE THESE REPORTS AND BASICALLY THAT WE'RE REPORTING
THE INFORMATION ACCURATELY AND ON TIME AND THAT WE'RE CONSISTENT WITH YEAH, HOW WE'RE REPORTING BASICALLY SO THAT'S THE THAT'S THAT GROUPING OF FOR THE LAST
INDICATOR IS FAMILY SELF SUFFICIENCY ENROLLMENT AND WE DON'T CURRENTLY ADMINISTER A FAMILY SELF SUFFICIENCY PROGRAM SO THAT ONE'S NOT RELEVANT TO BLOOMINGTON.
THAT WAS MY BRIEF OVERVIEW OF THE C MAP CERTIFICATION FOR THIS YEAR. AGAIN WE SCORED BASED ON OUR MANAGEMENT AUDIT AT A 96% WHICH IS A HIGH PERFORMER AND
I'LL MOVE OR PASS IT BACK OVER IF THERE'S ANY QUESTIONS OR COMMENTS, ANY QUESTIONS COMMENTS, NO. ALL RIGHT.
HEARING NONE CAN I HAVE A MOTION TO APPROVE RESOLUTION 2025 DASH 11 CERTIFYING THE STATEMENTS ON THE C MAP CERTIFICATION ARE TRUE AND
ACCURATE. SOME OF MOVE BY DOUBLING HER SECOND AND SECOND BY HUD WHO
CAME ALL IN FAVOR. I OPPOSED MOTION PASSES SEVEN ZERO THIS NEXT ITEM IS ANY
DISCUSSION ITEMS FROM OUR ADMINISTER YES I'LL KEEP IT BRIEF. I KNOW IT'S BEEN A LONG NIGHT A COUPLE OF I'M GOING TO PASS OUT THIS SHEET AND MAKE A COUPLE OF QUICK ANNOUNCEMENTS
AS I DO THAT. SO FIRST JUST A REMINDER THAT THE NEXT MEETING IS NOT NEXT WEEK. IT IS IN MAY, MAY 13TH AND THEN WE'LL RESUME OUR NORMAL SCHEDULE OF THE SECOND AND FOURTH TUESDAYS OF THE MONTH. ALSO ANOTHER REMINDER THAT
THERE'S A VOLUNTEER EVENT THAT YOU ALL ARE INVITED TO ON APRIL 29TH 430 TO 7 P.M. IT'S AN OPEN HOUSE A RECOGNITION OF THE WORK THAT THE COMMISSIONS AND BOARDS PUT IN THROUGH THE YEAR.
THERE IS A PRE-REGISTRATION REQUIRED SO I CAN SEND THAT OUT TO THE BOARD AFTER THIS MEETING AND THEN REGARDING OH ACTUALLY ONE OTHER BIT OF GOOD NEWS WHICH IS JUST THAT A
MEMBER IN 9030 PARK I WANT TO SAY THAT WE ARE ON THE VERGE OF CLOSING SO WE WOULD EXPECT CONSTRUCTION ON THAT PROJECT TO BEGIN FAIRLY SOON. SO HOPEFULLY YOU WILL SEE THAT BEING CONSTRUCTED OVER THE SUMMER.
SO THAT IS VERY EXCITING. YES. AND THEN THE INFORMATION THAT I JUST HANDED OUT I JUST WANTED TO MAKE THE BOARD AWARE THAT SO SOME OF THIS INFORMATION WE'VE COVERED THERE'S TWO SIDES.
IT'S AROUND FEDERAL FUNDING FOR CDBG AND THEN THE HOUSING CHOICE VOUCHERS WHICH ARE THE TWO LARGEST FEDERAL GRANTS THAT WE RECEIVE. ONE OF THEM THE CDBG FUNDING
INFORMATION THE BOARD HAS ALREADY DISCUSSED AS PART OF OUR ANNUAL APPROVAL PROCESS FOR THAT ALLOCATION. THE OTHER SIDE IS NEW INFORMATION JUST KIND OF AN
OVERVIEW OF WHAT THE CITY PROGRAM IS AND THEN SOME KIND OF JUST JUST SOME THINKING AROUND WHAT OUR OPTIONS THAT THE AREA WOULD HAVE IN CASE OF A REDUCTION OF FUNDING
IN THAT SPACE. THE CITY'S FINANCE DEPARTMENT IS DOING A PRESENTATION TO THE CITY COUNCIL NEXT WEEK ON A LARGE FEDERAL GRANTS AND SO OBVIOUSLY A BIG PART OF THAT
IS THE HRA. SO THESE SLIDES THESE ARE A DRAFT BUT VERY SIMILAR SLIDES WILL BE PRESENTED TO THE COUNCIL AT THE MEETING NEXT WEEK. SO I JUST WANTED TO MAKE YOU ALL AWARE OF THE INFORMATION THAT'S GOING OUT TO THE
COUNCIL SO IF ANYONE HAS ANY QUESTIONS FEEL FREE TO LET ME KNOW AND THAT IS ALL OF MY UPDATES. YES COMMISSIONER, I, I DISAPPOINT EQUIVOCATION FOR
ME. SO THE MINUTES FROM THIS MEETING ANY MINUTES FROM MY LAST MEETING WILL BE PRESENTED WHEN YES THEY WILL BOTH BE ON THE AGENDA IN MAY JUST BECAUSE OUR LAST MEETING WAS LAST WEEK
WE DIDN'T QUITE HAVE ENOUGH TIME TO GET THE MINUTES ON THE AGENDA FOR THIS ONE BEFORE THE AGENDA WAS PUBLISHED SO THEY'LL BOTH BE ON THE NEXT AGENDA.
ALL RIGHT. WE ARE AT THE END OF OUR AGENDA. END OF OUR AGENDA. MAY I HAVE A MOTION TO ADJOURN THE TUESDAY, APRIL 15TH EACH
HOUR A BOARD MEETING SOME OF TO MOVE BY WHO CAME IN SECOND BY MOVE. ALL RIGHT. ALL IN FAVOR I OPPOSED ALL
RIGHT. MOTION PASSES SEVEN ZERO WE ARE