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Video-Count: 1
Video-1: youtube.com/watch?v=FS3I88WcjxI

Part: 1

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Morning and welcome to today's meeting of the public facilities commission. I'm going to hand it over to Titi. >> Thank you, Chair Craraven. Good morning, commissioners. This meeting is being recorded and broadcast live. Before we get started, I will ask Colleen Daly, the PFC secretary, to take a roll call

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of the meeting participants. Colleen, if you would please conduct the roll call. >> Thank you, TT. Please unmute your device and confirm your presence when I call your name. Beginning roll call with the commission. Katherine Craraven >> present. >> Sorry. Katherryn Craraven, chair. Larry Mamole, commissioner, >> present.

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>> Donald Right, commissioner. >> Present. >> TT Lee, legal adviser, >> present. >> Katherine Pendleton, article clerk, >> present. >> Vetta penny noto, I'm sorry, vetta vetta pana yovva parallegal

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>> present. and with PFD. Carlton Jones, director, >> present. >> Tim Colen Bear, project manager, >> present. >> Edo, senior project manager, >> present. >> I'll read for the record the remainder of the individuals in attendance. And

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you do not need to unmute your device when your name is called. Anita Tvarez, assistant director of of project controls and compliance. And this concludes roll call. Thank you. Thank you, Colleen. The first order of

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business before you this morning concerns draft meeting minutes for March 25th, 2026 for the Boston Fire Department, which will require a vote from Chair Craraven and Commissioner Wright. Having voted at this meeting, is there a motion to take a vote via roll call? >> I have a motion. Any second?

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>> Sorry. >> Okay. Roll call. >> Chair Craraven, >> yes. >> Commissioner Wright, >> yes. >> Thank you. Thank you. The meeting minutes for March 25th, 2026 is hereby approved. Additionally, before you this morning, we have draft meeting minutes for June

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17, 2026 for the public facilities department and mayor's office of housing, which require vote from Commissioner Mamole and Commissioner um Wright. Having voted at this meeting, is there a motion to take a vote via roll call for PFD and MO meeting minutes?

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>> Motion to take a vote via roll call. >> Commissioner Moly, >> yes. Commissioner Wright. >> Yes. >> Thank you. >> Thank you. The meeting minutes for June 17, 2026 are hereby approved. For the public facilities department, we have

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director Carlton Jones. EPD has three votes uh vote requests on the agenda for today. I will read the vote on the agenda followed by a presentation by the named individual respectively. At the conclusion of the vote presentation, the commission may make a motion to take a vote via roll call. We will start with

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vote number one and two which are being presented by Tim Colomb, project manager with PFD. I'd like to call to your attention commissioners that votes one and two are requests to award consultant contracts for the 2025 Massachusetts school building authorities accelerated repair programs roof and heat pumps at

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two schools managed by PFD and located in Jamaica Plane and Roxbury. As a result, there is a request to commission to allow the project manager to present votes one and two joint jointly with a separate roll call for each vote thereafter. Would that be agreeable to the commission? >> Yes.

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>> Yes. >> Yes. >> Thank you, commissioners. We will start with votes one and two. I will read for that. I will read uh votes one and two on the record and then we'll turn it over to the project manager. Vote one is a request to award a contract to Scansa USA Building Incorporated to provide owner project

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manager services. The contract price is recommended at $20,000. Vote number two is a request for award of contract to risk crossroomway engineering to provide design services. The contract price recommended for for this contract is $495,835.

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The term for both contracts will be through September 17, 2027. It will be for the feasibility study through the schematic design phase. Tim, would you please present your vote request for one and two? >> Thank you. Uh good morning commissioners. I'm here to request

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approval of an OBM services contract for Skansa USA vote one and a professional design service contract for risk frost and shrunway engineering. Vote two for the 2025 MSBA accelerated repair program projects at Margarita Moon and the uh

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Orchard Garden School. Before discussing the consultant contracts, I would like to provide a brief overview of the MSBA accelerated repair program process and explain how these projects have progressed to today's request. On March 21st, 2025, Boston Public Schools and

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the city of Boston submitted eight statements of interest to the MSBA for consideration in the 2025 accelerated repair program. These submissions were supported by votes from the school committee on February 28th, 2025 and city council on May 5th, 2025.

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MSBA received 99 statements of interest from the school districts across the Commonwealth. During the summer and early fall of 2025, MSBA evaluated the applications and conducted site visits at all eight Boston schools. On October 30th, 2025, the MSBA board voted to

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invite all eight schools into the accelerated repair program. Due to the large number of ARP projects submitted statewide, MSBA staggered the start of the Boston projects by dividing the eight schools into two groups. The first group consisted of Milford A, Margarita

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Moons Academy and Orchard Gardens approved to begin on March 1st. Since the initial approval, MSBA and the city have mutually agreed to move Milford Avenue project to the second group because its scope is more closely aligned with the other single system roof replacement projects. Before you

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today are consulting contracts for the heat pump replacement project at Margarita Moons Academy and the combined heat pump and roof replacement project at Orchard Gardens. The remaining six schools are anticipated to come before the commission in September after city council completes the appropriation

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process and the MSBA assigns the remaining consultants. With that project background established, I'll now turn to the scope of design services. The scope of design service consists of the HVAC system replacement at both facilities with a focus on converting the existing

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systems to a potential all-electric heat pump system. at Orchard Gardens. The project also includes a design of a new roof system incorporating PV ready provisions to support a future array. If I may direct your attention to the PowerPoint presentation,

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uh beginning with slide one, this slide provides an aerial view of the project sites. Margarita Moose Academy is located at 22 Child Street in Jamaica Plane and Orchard Gardens is located at 99 Albany Street in Rossbury, Mass. Uh turning to slide two.

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Uh this slide illustrates the existing conditions at Margaret and Moots Academy constructed in 1972. The facility serves grades 7 through 12. The existing heating and heating system consists of three gas fired boilers while cooling is provided by a water cooled chiller

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paired with a cooling tower. The project will evaluate reusing the existing chiller and cooling power to support a new heat pump system. Reusing this infrastructure will reduce project cost while improving energy efficiency and supporting the city's electrification goals. Finally, slide three.

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This slide illustrates the existing conditions at Orchard Gardens. Completed in 2002, the facility serves grades K through 8. The existing heating system consists of three gas fire boilers while while cooling is provided by a water cooled chiller paired with a cooling tower. Similar to Moon's project, the

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design team evaluated using the existing cooling infrastructure to support a new heat pump system advancing the city's electrification and sustainability goals. The project also includes a roof replacement. The existing roof consists of a single ply EPDM membrane over flat roof areas with a

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metal roof over the cafeteria. Both roofing systems are approximately 23 years old. The proposed roof replacement will improve resiliency and include PV ready provisions to accommodate a future solar array. Having reviewed the PowerPoint presentation, I'll go and I'll now discuss the public

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advertisement process used to solicit qualified design firms. As mentioned earlier, the project officially entered MSBA process on March 1st, 2026. The loan order supporting the feasibility study through schematic design was introduced to city council on

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March 18th, 2026. The council's ways and means committee held a public hearing on March 26, 2026 and reported the loan order favorably. These appropriations require two votes of the council spaced 2 weeks apart. The

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first vote of council was on April 1st, the second vote on April 15th. Following approval of the appropriation, MSBA assigns consultants to the projects through a qualif qualificationbased selection and evaluation process. As noted, MSBA manages consultant

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procurement for the accelerated repair program. MSBA initially assigned Scansa as the owner's project manager and Sha Associates as the project architect. Following the site visits, we entered into fee negotiations with both firms. While we successfully negotiated

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agreement with the OBM, we are unable to reach an agreement with Chicago and Associates. After notifying the MSBA, a new architect, Ris Frost Runway Engineering, was assigned on June 15th, 2026. Following uh additional site visits, we entered into fee negotiations with Risk

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Frost Shrmway Engineering and quickly reached an agreement. This contract is for feasibility study through schematic design phase of the project, which extends through September 17th, 2027. For these reasons, PFD respectfully requests approval of $20,000 for the

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owner's project manager contract, the Wisconsin USA Building, Inc., and $495,835 for the professional design services contract with Whisro Frost Runway Engineering. In conclusion, I respectfully request that the public facilities public facilities commission

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approval approve to award the professional services contract to Scansa USA building inc Frost Shmway Engineering. Thank you. and I'll be happy to answer any questions. >> You have any questions? >> No questions. >> No questions.

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>> Excuse me. Can I just um chime in for one quick second, >> Tim? I just want to reconfirm the design contract is with Ris Frost Schuman Engineering, Inc. at one point during your presentation. You noted Czechard that was I just want to reconfirm with

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you that is it is wrist. Can you >> That is correct. >> All right. Okay. Thank you. Sorry about that. Commissioners. Yep. >> Uh motion to approve uh vote number one via roll call. >> So moved. >> Thank you.

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>> Second. >> Commissioner >> Oh, yeah. Go ahead. Yep. >> Sorry. Uh Chair Craraven, please cast your vote. >> Yes. >> Commissioner Mimolei, >> yes. >> Commissioner Wright, >> yes. >> And for vote two, Commissioner I'm sorry. Chair Craraven, >> yes.

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>> Commissioner Mamoleley, >> yes. >> Commissioner Wright, >> yes. Thank you. >> Thank you. Vote number one and vote number two are hereby approved. For the remainder for the remaining vote on PFD's PFD's agenda today is vote number three. This is being presented by G de

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Aso, senior project manager for PFD. This is a request for amendment to the vote of August 27th, 2025 regarding contract with Lero program and construction management to provide owner project manager services for third-party testing to meet building envelope commissioning requirements associated with the William E. Carter School

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project located at 396 North Phantom Street in South End. This request is for an increase of $25,850 to the contract amount. G, if you would please present vote number three. >> Good morning, commissioners. I'm here to request an amendment to women's project

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manager services contract with Lero Program and Construction Management, PEPC, for the new William E. Carter School project. Uh the public facilities department managed the design and construction of this MSBA court project

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located at 396 Northampton Street on the border of Roxbury in the south end. The Lero program in construction management uh was retained to provide the owners project management services for the project. This contract has undergone three prior votes of approval.

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The latest and third vote of approval uh before the PFC for extended services uh was in August of 2025. So before you today is the fourth amendment request for Lero. The contract is being amended an increase in the

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amount of $25,850 in base fee and $25,850 in additional services which includes the new not to exceed contract amount of $3,676,363 for the continuation of OPM services. And please note the current contract

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expiration date will remain unchanged as October 23rd, 2026. Lero's amendment fee proposal captures the following sub consultant that requires additional monies for continued scopes of work. The firm being Soo Tech AE consultant consulting LLC, a third

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party testing agency on the project related to the need for construction inspections and material testing for a whole building air leakage test as part of the building envelope testing. If I may direct your attention to the

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PowerPoint slides, the first image here will be the project site. On the next slide, as you can see here, uh located right near the uh Massab uh train station. Um

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it's located near Carter Park. Going to the next slide. The second slide shows a design rendering of the building um at the initial stages of the project and the third slide showing the current and existing completed uh

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substantially complete condition of the school. The fourth slide directly tied to this uh amendment request is an example of a fan test uh showing a building envelope testing uh

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conducted where uh water through a fan is driven directly into a curtain wall system mimicking wind driven rain. So, as one of the uh requirements of of this project, testing the facade to make sure it can withstand all elements as part of

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the commissioning process there. Um, where issues are located and found and resolved, retesting is required, thus requiring additional monies for continued testing and completion of the project.

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And in conclusion, I am seeking the PFC's approval to amend the owner's project managers services contract with Lero program construction management for the reasons presented which are also noted in the project background memorandum submitted with this vote request. I welcome the opportunity to

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answer any questions you may have. Thank you for your time and consideration. >> Thank you. Any questions? >> No questions. >> No questions. If not, a motion for vote. >> Okay, you want to call the role? >> Uh, Chia Craraven, please cast your

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vote. >> Yes. >> Commissioner Molley, >> yes. >> Commissioner Wright, >> yes. >> Thank you. >> Thank you. Rule number three is hereby approved. This concludes PFD's agenda for today's meeting. Is there a motion to adjourn this portion of the meeting? >> Motion to adjurnn.

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>> Second. >> All in favor? Yes. I I >> Thank you. There'll be a short uh short