##VIDEO ID:J_FKRqIdD1w## e e e e e e e e e e e I would like to call to order this regular meeting of the Boulder Valley School District Board of Education for Tuesday January 28th 2025 board members May attend and participate in board meetings by electronic means in accordance with bvsd policy BME and state law Laura can you please call the RO Chavez here medler here nnick here Quin Lin AA here Raj Paul here Sergeant here anger here thank you I would like everyone to turn their attention to the screens for our land acknowledgement this evening Chen Apache nav [Music] [Music] [Music] [Music] res B [Music] [Music] [Music] [Music] that was a nice one that was our first time seeing this piano version on the on the screen so thanks to the team that put that together that was really nice I'd like to remind everyone that the mission of the bowler Valley School District is to create challenging meaningful and engaging learning opportunities so that all children Thrive and are prepared for successful civically engaged lives good evening everyone thank you for joining us here in person and remotely we are happy to have you participate in our meetings um at this time is there a motion to approve tonight's agenda move by Kitty seconded by Beth Laur can you please call the role Chavez yes medler yes nisn yes Quin Lin AA yes Raj Paul yes Sergeant yes anger yes motion passes as indicated on the agenda this evening our first order of business is to con is for the school board to convene an executive session is there a motion Alex I Alex medler make a motion pursuant to CRS 24-6 42 section 4 section B to convene into executive session to receive specific legal advice on the charter school application and renewal process is there a second seconded by Kitty Laura can you please call the rooll Chavez yes medler yes nnick yes quinin OA yes Raj Paul yes Sergeant yes uner yes motion passes for members we will convene in the glacier room e e e e e e e e e e e e e e e e e e e e e e e e e e e e e [Music] at this point in tonight's agenda we will begin our work study session tonight we have one work study session and that is the our twice per year meeting with the district accountability executive team to review our uh priorities for this semester um as a reminder of the members of the board members of the public uh the state statute says that amongst responsibilities including budget and policy setting and um monitoring the uip the the district accountability committee works at least once per year with the school board to identify joint joint areas of focus for the year and with that I will hand it over to Chris Haynes the leader of the district accountability committee thank you board president Raj Paul and members of the board I'm happy to be here tonight to chat with you all joined by my colleagues Felicia Gorman and Stan Hickory two other members of our executive team do I have an echo are we okay all right um uh the rest of our deck executive committee unfortunately had commitments or sick kids or single parenting for an evening so uh you've got the three of us but we're ready to represent the full interests and uh priorities of deck and engage hopefully in a fruitful discussion hearing from you all what you're interested in getting our help on this term so uh in advance of this session we submitted a document that outlines a few of our anticipated priorities for the spring this follows the practice that you'll you'll have seen coming from Dak over the last two or three of these board prioritization sessions so I'll start by giving kind of a quick overview of you know how we think about this prioritization exercise then I'll talk a little bit about some of our general items and uh we'll dive in with hearing a little bit from our Dak exact liaison to our different subcommittees to give you a sense of what we're thinking about I'd love to make this conversational so happy to discuss any of the points that you see here and of course there are some opportunities for us to hear directly from the board in terms of what your priorities for us are and how we can align on those so um first off we think about this prioritization term over term as an opportunity to First collect ideas and information from our DC membership about what's top of mind for them and what they're hearing is top of Mind from their school communities so in preparation for a session like this we reach out to our subcommittee chairs ask kind of what they're anticipating working on what they're hearing from their subcommittee members and kind of how they're and how they're thinking about plotting out their work in the in the particular term then we document that kind of bring it as an input and a conversation starter with the board to then figure out if those priorities align where we can kind of fit things in and where we need to rep prioritize and then of course there's never enough time to complete everything in a in any given term let alone um a busy spring term so typically you'll have seen what happens is we will roll some priority items over into the next term if that's appropriate and it remains of priority so that we kind of keep a running tab of where things stand what folks are interested in pursuing what we can accomplish what's concrete and you know leaving some opportunity for um new items to emerge as priorities through the term as has been the case in the past so that's sort of the context into which we're entering this conversation uh so happy to sort of talk through any of these items and anything else in these categories that is top of mind for the board so from a general standpoint um one of the things we are trying to prioritize this spring is something that we had to push one of these examples of pushing uh that we had to push from the fault firm which is essentially updating some of the sac guidelines and guidance and handbook materials that have historically been one of the assets and deliverables that Dak can provide to Sachs so a couple of members of Dak exec along with probably some other members of Dak are going to take a look at the sac manual take a look at some case study examples of really successful Sachs put together kind of a revised version of those assets and send them back out to Sachs so that you know principles and Sac teams can feel like they have some fresh information the current Sac manual I will note is still largely holding up and is great dated even 2019 but uh some folks see that date and feel like that's many years ago so they want to have an updated version so we're going to work on that um and as part of that effort I would love to explore opportunities for some kind of a a proactive statement or quote or something that we can include in the sac materials from the board or from District leadership just kind of articulating how valuable you all find that the work of the saxs and kind of validating some of that effort that parents are putting in you know month over month um in that so we'll follow up with with the board on potential opportunities there just to sort of endorse almost the um the guidelines that we're that we're providing for Sachs um also uh in conversation with superintendent Anderson at one of our exec sessions a few weeks ago um we we chatted about the fact that we will be the district will be getting a report out on the bwell survey analysis that was undertaken uh this last fall and um the B survey intersects with dax's priorities in all sorts of different ways so we would love to be involved in you know conversations about that and kind of how the board receives that information and you know shape potential you know initiatives or action items that might come out of that depending on the outcome of the analysis so um we know that's probably coming sometime this spring so would love to reserve some space potentially later in the term to chat about you know opportunities for collaboration there so those are sort of the general highlevel overall deck items that we're planning to work on um I'd love to turn now into some of the specific work that our four subcommittees will likely engage in but I can take a a quick pause and just see if there are any questions or um inputs into the the general category lenia Rob how do you force see Dak interfacing with Renee crown on bwell again board members um and for the public those tuning in um we're partnered with Rene Crown Wellness Institute to do an analysis of um some of our efforts around Mental Health social emotional uh learning for our students and so we anticipate those results uh will come back uh to the district uh within the next couple of months uh we would Engage The Board first um with those results and I think that once we have those results uh to the extent that that can be supportive um as we think and contemplate on action plans or next steps on whatever those results might be that would be the way that they would they would get involved okay thank you for that question board member quinin NOA so um I'm going to turn now to our specific subcommittee um initiatives so starting first with policy I'll give kind of a quick Preamble and then I'm going to turn it over to my colleague Felicia to talk through some of the specifics um but as the board knows Dak was engaged this last fall in review and revision as requested by the board on policies related to personal technology devices as well as uh searches and interrogations so we know that those policies went into the board's consideration for uh action and um part of our subcommittee is invested in in you know staying in communication with the board about any any ways that Dak can support in you know gathering information or input from our Sachs or our communities or otherwise kind of supporting the implementation efforts so we know that falls sort of a little bit technically out of the policy revision scope but if there are opportunities or if the board sees uh a space for Dak to be involved or give input continued input on any of those practices um we would we would welcome that opportunity um and then the other items are sort of follow-ups on some of the additional uh potential policy action items that the board is undertaking this spring and we want to reserve a space for any newly emergent policy you know revision priorities that the board has made determinations about based on your internal prioritizations um Felicia is there anything you'd want to add from the policy group um no I think you covered that pretty well yeah to just to follow from what Chris said um the policy sub subcommittee is interested in continuing to work on uh the implementation of some of these um policies that were sort of in play in the fall so the prle technology device and and also the neurodiversity policy adoption um and there's strong interest in continuing to work on Jrs and jle if there's an opportunity to do so um so you know of course we want to be helpful so you know we are looking for opportunities to align um and to sort of coordinate with the board as you conduct your work this semester um additionally and these are just some general areas of interest that we've heard from policy subcommittee members um there's been some interest in Title 9 and Equity issues um as well as policies around PTO funds and sharing formulas and so those are just two things that have come up and again if there's an opportunity to work alongside the board on those we'd love an opportunity to do so um and then the last thing is we've heard um from the board that um you know working together on the calendar policy IC and I might be something a nice you know area for us to collaborate so um I think that's about it but yeah and board president Raj Paul and members of the board we would love if there are other policy areas of interests that you'd like to request our help with happy to chat about that now or at any time during the the term so I'm going to jump in here a little bit um implementation of our policy is something the deck has not historically done it really isn't something the board is heavily engaged in policy implementation it's policy Drafting and really setting the tone so I I do feel a degree of discomfort that it is outside of the scope of the deck um and I don't under see exactly clearly how that could be a value at at this time and so I just really clear policy implementations is just outside of that scope so I'm not as excited about those I'm curious with Jrs and jle deck did provide a memo to the board um with thoughts on that and so are you anticipating that there is a significant shift in the the information already provided i' ask because Felicia said she doesn't want to be additive she wants to be supportive and um I know legal council has taken your feedback already back to District staff um and we've made some head roads there but are you anticipating something significantly different and we would like to re-engage in whatever red lines come back or how do you see foresee that working yeah thanks for that question uh board president Raj Paul so to to the first point about implementation um we agree that monitoring or oversight of implementation is outside of the daak scope and role um I think our intention here is to maintain open lines of communication because Dak has direct contact with Sachs and school communities could be valuable sources of input or feedback on how School communities feel implementation is going so to the extent that Dak maintains those open lines of communication we'd like to leverage those to the benefit of both District staff and the board should it be necessary you know to to keep that that information flowing so that's our intention behind continued engagement with implementation um to the point around uh Jrs and jle the short answer is no we're not anticipating substantially new or different feedback um our understanding as as the fall term ended was that the board had not taken an adoption policy or an adop an adoption action on that policy yet so we weren't sure if that meant there was still opportunity for input feedback and dialogue if there is we would welcome that opportunity uh if there is not we've provided our input and uh we hope that it's valuable in the process thank you anything you would add Felicia I think you covered it thanks thanks for clarify that um and I appreciate you did bring up IC ICF that has been a priority of the board the calendar revision policy because Dak has historically been engaged in calendar feedback I think you would be um an asset in that one the other you mentioned uh PTO funds and sharing of formulas you know we did get KH came to us for a first go round we as a board realized that the policy needed um a lot of work in different way ways and so that would be something that while not urgent might give you a little bit more Runway to continue to engage with that policy KH uh I wouldn't expect a quick turnar around um I don't know if you paid attention to our last meeting but we have a entirely new process for reviewing policies of which we'll be going through about 20 ACC quarter chapter by chapter and so some of the ones that the board has prioritized as individual policies might take a little bit longer um so but I see ICF uh or I and sorry ikf apologies and KH I think would be great ones for you to weigh in on there and um and just so you know the first two chapters we will be tackling if there is a policy within them that you are tickled about and want to really dive into by all means but it is our financial chapter and our facilities chapter so ones that typically don't involve a lot of um direct student impact in the way some of the other policies you've brought up do so those ones I think would be of significant benefit and when we see jrl Jr Jrs J back um we can entertain that but if you don't think your opinion is can to be significantly different I would maybe focus my energies on some of the newer ones that are coming down the path corad so you mentioned that KH is not urgent um um what about the calendar policy do you know when that's going to come up the calendar one we haven't seen yet it's on the calendar for this semester off the top of my head I don't know the exact date um but that one would be more timely than the KH because there are changes that we have to adopt in in the within that policy so as a first priority it' be that one cage has a longer Runway which might be great if you're not really interested in our finance policy policies he'll give you the subsequent semester to work on that one hor uh I just want to say um thank you for your work and for your engagement on this um I really appreciate the energy and I'm glad that we were able to take this opportunity to share the new model for reviewing all the policies I know that a big concern has always been the degree to which you have time to review the policies as they moving forward so I think once we have that schedule out I think communication with Dak will be really critical in terms of kind of what's coming down the pipeline and and making sure that we know um so you can get a kind of a a head start on looking at some of these and getting that feedback part and one thing to note you may have seen this with the neurodiversity policy the online Link for policy feedback that will go live when we have any policies up for review so even if it's not a policy that the DC itself wants to go through the formal process on you can utilize that link on the website to provide feedback on any excuse me on any policy thank you board members for that engagement and uh yes I appreciate the reminder on the the feedback policy feedback link uh that's something that we've leveraged before for our policy subcommittee and can continue to do that's great and 20 a quarter that's a clip yeah we we'll we'll try to keep up um okay so appreciate the discussion on policy uh board members I'd like to turn now to data and uip now our vice chair ali bruyne uh had intended to join tonight to chat this through she's got a couple of sick kids at home so she wasn't able to so I'm going to put my best Ali bruy hat on which is which uh is a a challenging hat to uh fit but uh I have a long email with a lot of detail on what she was intending to talk about so I'll try to work the uh work through some of those high points so first I think we just wanted to say on the data and uip front that the subcommittee and the Dak overall has just deeply appreciated the increased level of Engagement and real deep collaboration that we've experienced on this front with Dr and Dr Anderson and Dr de Cruz and really all of the The District staff that have supported our efforts in surfacing some additional you know early previews on things and deeper data Dives we just want to kind of publicly Express thanks for that level of of deep collaboration and we're excited for how to how to carry that forward so a few of the things that the data and uip subcommittee is interested in continuing to pursue this spring really a lot of this is continuation from the fall uh based on some of the agenda that we set there but we got a really exciting preview of some of the new data views and dashboards that are coming out from the district at our January meeting that really energized and excited the dated uip subcommittee so they're looking forward to a moment where they can you know share that and work through some of the user experience and navigation Flows In Those data views with their Sachs and fets and other teams gather input from users and hopefully feed that input back just to kind of give the board and District staff a sense of kind of how folks are using this information so so we're very excited about continuing that work um also related to those dashboards we are appreciative of the The increased level of kind of rigor in the in the metrics tracking related to action steps associated with the uip so I think the data subcommittee is collecting up some follow-up questions on how some of the new data views will help support measuring some of the action steps that are listed in uh this new this new uip so we hope for you know continued engagement with Dr dings and others uh in in pursuing some of that work um one of the other initiatives that the data uip subcommittee is already engaged in is uh Gathering up and looking with other DC members at school level unified Improvement plans and kind of helping to um Empower Sachs to communicate with their school leadership teams about that and kind of review those in in you know part and parcel with the sac scope of responsibility um so what's happening now is the data and subcommittee data and uip subcommittee is taking a look at some of those School level uips kind of cross referencing with some of the feedback that we got from our Sac health and practices survey last year to help kind of um build some some talking points some opportunities some initiatives for Sac members to kind of be empowered to really uh feel comfortable looking at those um at the data that's available to them looking at their school uip and you know helping to make informed decisions at the sac level so the data and uip subcommittee is excited about uh pursuing that work and trying to empower those teams um and the last thing that Ali had wanted to point out this is kind of pursuant just like the policy um subcommittee section but should there be an opportunity for Dak to continue to to provide information or you know feedback that we're hearing from our communities on the uh recent adopted policies from the fall the data and uip subcommittee is prepared to to support that work and and be um meaningful contributors if there's an opportunity there um so I think that's probably how I will summarize what Ali had wanted to say and I'll just read iterate our thanks that uh we we feel like we've got a very positive working relationship with uh the data and uip subcommittee and the District staff that have been supporting that work and and we're appreciative of that um before I move on to uh budget I'll pause and just see if there are any questions or input on the uh data and uip subcommittee work I have a question about the school uips are you singularly focused just on the equity component are you helping your Sac your DC members help their sacks navigate the uip as a whole and then the followup to that is how are you how is this being conveyed to School principles who um are an important part of that process but how are you messaging this if it is specific to just equity and looking at people's Equity specific goals how are you coordinating with School principles or sharing information to them so they are aware that when their sack member shows up um they they have some background knowledge yeah thanks for that question board president Raj Paul and I I will be transparent with you I'll have to follow up and get you the specifics on exactly what the communication strategy was um when I can get that input from the subcommittee um I can say that while Equity is a primary focus as has been a primary focus of Dak for a number of years it's not the sole Focus so I think really the underlying effort here is collective uplift and empowerment into how to engage with UniFi Improvement planning as a whole and school uips as artifacts so that does go beyond any specific Equity goals um but I will have to follow up with additional detail on exactly um what the framing was in the communication but this this has been uh so far to date worked on in collaboration between Dak members and their and their principles and school leadership teams in Sachs so um I can follow up with the specifics okay oh sorry board memb CHS sorry had to wait till you started saying something um thank you for the presentation on the uip work um I I really appreciate the dak's focus on um linking the uip and strategic plan and keeping that Equity focus in terms of making sure we're serving all of our students and um just want to kind of make sure you know that we keep that Focus right that in terms of working with data looking at those dashboards that that's stays top of Mind in terms of our ability to kind of stay on that strategic plan right to make sure we're following that path moving forward um a separate issue yes my question is is about you mentioned the sac survey um I know last year last fall you hadn't had a chance to look through it are there any kind of takeaways or lessons that you have that you can share with us that might be beneficial for us to understand in terms of our role and our communication or how we can support um the Sachs and the work that you're doing yeah thanks for that question board member Chavez and and um we were able to present some of the output of that survey in our August DC and principal U Sac training session that uh is helpfully hosted in collaboration with with District staff um and I think that a lot of the output of that survey and some of our analysis is what's going to inform the uh first agenda item that I spoke about earlier uh in this session right the kind of revamp of some of the sack guidance that we're providing I think if I can kind of summarize um fairly briefly because I know we're you know we're rapidly wearing out our welcome here but the the high level is that both sack chairs and participants and and members and principles uh rated the the kind of benefit of sack as a as a communication Channel and a transparent opportunity for collaboration really highly so a lot of the principles that responded to the survey framed their engagement with sack almost like sack was a think tank right that was kind of a phrase that a couple of principles used that uh it kind of helps them see see things from different perspectives and and kind of understand have a have a deeper connection with the community um I think so that that's one of the beneficial sides of the of the coin I think on the challenge side I think Sachs were feeling like and this happens periodically and and is expected but feeling like there weren't enough enablement resources to kind of help like a sack that maybe has a number of new members all at once feel like they know how to hit the ground running that you know logically is part of why we're trying to kind of re amp some of these enablement materials and and start with that as a focus so I think in in part Our intention for for that survey was to gather information and get a clearer sense of what our kind of operating landscape is today in order to shape like what we think the most high priority interventions would be and so I think you know really what became clear was for lack of a more nuanced term a hunger for just best practices like how what does an ideal sack look like what what does an ideal sack meeting look like like um so we're kind of starting at that level and then hoping to empower folks to then be able to more quickly and efficiently approach more nuanced questions like school performance Trends and you know test scores and some of those things thank you and thank you for this overview it's really helpful to get the latest update I guess my my uh my bias would be when we get to the school level conversations that we are not being too prescriptive and that the whole you know analysis of what that school's issues are about is really driven at that school so I mean I I'm believe in sort of a a soft and sort of directional hand from the DC and if a school needs to go in some different direction then that's what the school level part is for so I would just you know have it be um facilitative not restricting when the people want to go somewhere else that's all I appreciate that I appreciate that board member medler and we're aligned um the the approach we've taken on deak uh is is far from prescriptive yeah okay so um I've been talking a lot the next section I actually do have a Dak liaison representative here for so I may turn the things over to you Stan here in a moment but we wanted to turn now to our budget and finance subcommittee so as the board knows the annual Cadence for the budget and finance subcommittee is governed by in the fall the distribution and Analysis of the sac spending priorities survey and in the spring at at least the last few years it has been figuring out where the challenges were on that survey tool revising it and hoping that we get it better the next year I say that with a little bit of glib in my voice but it we take that seriously right like we we see that as a as a mechanism for keeping open and transparent lines of communication between members of Sachs and School principles and DC open with respect to what is top of mind what folks care about what they uh care more about versus care less about and then use that as an opportunity to track Trends and present to you all trends that we're seeing over time right um Dak knows the scope of our role here is advisory as it is with all things so we feel strongly that our part to play here is gathering information lightly analyzing that information to to kind of frame it in the context of Aggregates and patterns and then presenting that to you all for consideration and deliberation as ongoing budget conversations take place so you'll get a little bit of a heavier dose of that a little later this evening uh our our budget and finance subcommittee chair is here to provide the board a presentation on the output of the sac spending priorities survey from this year um but overall that's really the the budget and finance subcommittee Cadence right analyzing that survey and then revising it so um you'll recall from our conversation in the fall that we fairly substantially revised the sac spending priorities survey this year with an intention of simplifying allowing for more easily actionable insights to be drawn and introducing a new layer of not just spending priorities but willingness for um less spending on certain areas right trying to get a gauge of that um I will be transparent with you as members of the board that I think the output of that revision was challenging I think we we have some opportunity to to um further revise and refine the way we're balancing that sort of Net Zero approach to the the conversation and you'll hear a little bit more about that from our budget and finance subcommittee chair tonight um but nevertheless we feel strongly that it it's important for you all to see year-over-year what we are hearing from Sachs and from schools as a result of that survey so um some of the spring work for the budget and finance subcommittee is going to be continuing to to look at ways to improve and optimize that survey tool in anticipation of another distribution uh next fall in addition what you'll see here is one of the other initiatives the budget and finance subcommittee has uh generated some interest around is just finding opportunities to help Empower Sachs with access to information about the overall budget process now District staff and and um CFO Suter especially have been overly generous with time for DC to kind of get acclimated to the budget process and the the cycles that the board and and the district undertake um but we feel like there might be an opportunity for DC to kind of collect up some of the publicly facing information and just some of the the uh enablement materials that could help Sachs get a clearer picture get parents parent volunteers on Sac to have a clearer picture of you know what the budgeting process is what the constraints are how the board is involved how the district is involved and just sort of generally educate Sachs so that folks have a little more information so um I don't have a clear clear you know precise scope of what the deliverable of that exploration will be the budget and finance subcommittee will be shaping some of that this spring but we think that this is good work and and work worth doing for our Sachs uh so that's one of the other initiatives we'll be going on so before I talk about the last item family engagement I'll pause there and just see if there are any any questions or input from the board I really like the idea of increasing know of how School Finance works in the state of Colorado not just to the DAC and the Sachs but to broader um stakeholders within the community and I would really encourage you to focus your efforts there we just had a meeting with our legislators this me this morning gave them some uh budget related documents that can help explain our story a little bit in addition to legislative priorities and so I think that is a great opportunity uh to First for Dak to focus its efforts the sack budget survey has been a long around for a really long time and this is the first year I heard like I don't want to say from people on Sachs taking it less seriously but it felt maybe more disingenuous because we are do schools know parents know there is no money we are in a funding shortfall and I wonder if that tool is the most effective tool moving forward particularly in light of if we're educating folks around how the budget process works and at deck you have a lot of opportunity to have information on our on our data on how the budget process works and and you get budget updates sort of like the board does and I just I would encourage you to explore a different way to uphold your statutory obligation to significantly engage with school accountability committees and making your recommendations to the board whether it's the de comes up with something based on the information you get you fad it out to the school accountability committee for feedback but the survey tool when we have the number of schools we have vast majority being elementary schools I mean schools are picking things that they don't even they are willing to get rid of items that they don't even have in their schools and so the utility I think um in a time of budget deficit isn't as effective as when we had money to fund school counselors and when we had extra money to fund some of those things so right now we are just in a such a different St and I I want I want our school our schools know that our community is learning that but how how can the process itself be improved to recognize that at the Forefront and to not kind of have everybody spin their wheels it takes a significant amount of time for you all to do this survey and to analyze the data and and when it's stuff that we can't act on that doesn't feel and we'll talk about it tonight it doesn't feel great but I wonder if there's an opportunity to relook at the process as a whole to make it more relevant to the current conditions um I will leave that up to you but I would encourage some rethinking about the survey in itself considering how significant of a lift it is considering the timeline that you have to you push it out really early in Sac sessions when they're not fully up and running it might be an opportunity given our current financial situation uh across the state and Across the Nation as we're finding out today to look at that a little bit differently and and think think through like what does it mean when statute says to the DA shell reasonable efforts to consult in a substantive manner with school accountability committees it could be a bunch of things and so I would encourage some creative thought on that so it feels more useful to all of us in the current conditions Alex um ditto to everything you just said in complete agreement um I think one level that might be useful in that Spirit of trying to figure out what's useful I'm often myself when I get a budget briefing the level of detail that we can get um can be like too too too deep into fine grains or we're just focused on the changes and I and I think it would be really helpful to have authentic Community discussions here on the board at the DC at in the Sachs that are getting at what people's questions are about our spending and so it'd be good to find out what ises it people want to know about the spending not necessarily what's what's the detail of the 88th item on our budget and how much did that change from last year like it just gets out of perspective so I think uh for all our discussions all leading towards the community understanding the constraints we operate under from the state from every everything that constrains us so they can help us problem solve so I I would really lean in on the authenticity of like what is it people want to know about our resources and spending rather than thinking what is it in this thousand-page document that is the right thing to focus on because I'm not sure details of that thousand page document or where to go either so I am not on the budget subcommittee but um I what's that you are on Deck I am on Deck yes um I I think that in my experience with the one school that I am a part of um folks aren't entirely clear that there at least at the beginning of the year that there is a budget problem that there's a budget sfall so I think at least when arsac was engaging in the survey it wasn't totally clear that you know choosing things to give up is actually a useful exercise um so I think I I hear all the feedback loud and clear um and I I do think it's important for us to find a way to get feedback from the schools individually um surveys you know that might be the way it might be a different way but I do think that we can scaffold the feedback process a lot better I know this year um new survey a lot of improvements but um you know to your Point Elementary Schools choosing things that they don't even have to give up you know um it's really easy um but I I think with some better scaffolding and um you know better understanding of how this information being used um we could come up with better feedback um that might be more useful to the board so no real intelligent comments just saying that I hear everything you're saying and and I think we can do better um yeah I I agree wholeheartedly um and I also we we did do a survey of the survey um and uh and some of that data pointed to some really deep and and Rich discussions that came out of that original survey so there's definitely some value to that for the for the sack to be presented with their principle with some of these questions where they start wrestling with some things and they start doing some deeper Dives um but I agree that we could pose different types of questions that would help lead to the same result um in terms of the deeper dive yeah thanks Stan and Felicia and thanks uh members of the board for the feedback we're we're aligned on some of the some of the critique that you've provided here and again that's part of the expectation that's layered into this work uh from our spring priority standpoint of the the budget and finance subcommittee digging into that meta survey that Stan referenced and kind of understanding where some of the limitations were and and where we can continually improve um I I can pretty confidently say that um that committee has worked hard and diligently and thoughtfully in improving that survey year-over-year for the last five or six years um and not perfect still work to be done as there always is um but uh board member medler I I especially appreciate your comment about how this exercise might also be a a question surfacing exercise rather than an answer surfacing exercise and we'll we'll take that under advisement and think about how to potentially um layer that in thank you um okay so I feel like I'm talking a whole lot we've got one more subcommittee to go through that's family engagement so um I'll speak on behalf of the family engagement subcommittee here uh this evening so uh the board may know that that is one of dak's subcommittees that has um not necessarily had the clearest Direction over time this is something that we're working with as a deak and working to try to figure out where to best position the really passionate and uh empowered voices that we have on that subcommittee so upon conversation with the last couple of meetings in that subcommittee where we landed is a desire to just maybe go into information gathering mode and have the individual DC members that are part of that subcommittee and also you know in collaboration with other DC members from other schools um do some needs finding and needs assessment to to get a sense of what sack communities feel um is working well with respect to family engagement strategy and initiative what uh isn't isn't working well for them where there might be opportunity for further intervention um so we want to kind of start in that needs assessment and information gathering mode to help set probably a Cadence that will largely be executed next year so starting in the fall and spring we'll we'll see you know what the timing looks like for this spring um we do and have remained uh in open lines of communication with District staff related to to family Partnerships and engagement so we want to continue those relationships as well um but we're hoping for uh you know Gathering some information and getting a clear sense of maybe some emergent needs or some opportunities for uh communication lines on the family engagement front so um I recognize that that's not a particularly acute deliverable that I can shape and scope for you today but our hope is to to make some Headway in um shaping that direction for the next year this spring so um I will pause there because I've gone through a lot of material but again part of this exercise is dck hearing from you all on any priorities that are emerging or or extent from the board that intersect with dax's statutory responsibilities so if there is anything that is a priority of the board that we haven't talked about yet or that you want to put on on dax's agenda we'd welcome that conversation now I know you guys do a lot and have a lot of work and so I'm hesitant to add anything to your list because I'm already hearing a priority priority around um ikf policy KH if you're going to do some work on some Sac manual um if you are going to evaluate sort of the budget process and try to help engage a community on a budget those are really big buckets and then your obligation around uip um checking in on those and looking at our new dashboards and and following along in that data I I actually that's a lot for a semester and I'm hesitant to add anything on it I would encourage you to kind of focus hone in on those four things or five things that I just said off of this whole list because it's almost February and you guys wrap up in May so I want to be realistic with how you are using your time and um what we can expect from you also as deliverables I mean even that KH I'm not expecting anytime this semester so from my standpoint there's a lot in your plate um statute really governs a lot of your work and um they give you a lot to look at so for me I can't think of anything else to add onto the plate at this point in time maybe next semester Kitty so I don't have a priority to add I just haven't said anything yet and I want to thank you all so much for the work you do I know it's a ton of work and I love that you want to put something from the board in a sack manual and I think at least in my opinion I think the board should Express gratitude to our Sachs let folks know how important the work is and um it wouldn't be in state law if the state didn't agree it was important so I appreciate all of that um I also like the idea of trying to educate people about not just the budget but school funding because that's so complicated and if if there's anything the district can do Dak can do you know any other group to help educate the public about how does school Finance work it's very complicated and I think the more folks understand how School Finance works the better they'll be able to understand our budget if they understand constraints under which we operate such as contracts with various unions um laws requiring things to be done it just gives our electorate even more information when they're voting on you know anything not just on school related things so I applaud you for even bringing up the idea of let's get some information out there so just figure out how to do all of that Jason um yeah not much to add I just Echo Kitty's comments I had the The Good Fortune of attending my first stack meeting in January and I really got to see kind of the subcommittees in the process I work and I really came away with an appreciation uh for how much work you all do um and also just um I I've seen it I've seen the product of your work that you've sent to the board whether neurodiversity analysis or cell phone policy or uh the searches and interrogations Analysis uh it's all really appreciated but it was really valuable for me to see up close how much you all do we see it when you all come to talk to us but it was really uh valuable so just to I want to offer my thanks as well Alex um if I can pile on top uh um I believe the Dax review of our The Grove Elementary School application was a top-notch thorough and rigorous review that was really helpful in um bringing stuff up and seeing what's strong and where where the works needed and that so that's has off to you for that work as well and and I also think it's um like we'd love to keep hearing from how the district is supporting the depth of your work so it's good to know you know what's working of the support you're getting and to give the Kudos back to the staff who are helping make that possible that's why I'm really excited about like the opportunities the dashboards bring and then similarly deepening the the budgetary discussion so thanks a lot and I've seen firsthand Bill Suter show up at sack meetings explaining School Finance so you know don't don't be afraid to invite Bill along to those meetings I'm sure there's a clear calendar we can fill up right thank you guys for all you do and um for your continued partnership thank you board president Raj PA and members of the board we appreciate the feedback thank you board members we are going to take a short break to reconvene the boardroom or reconvene the dis thank you guys e e e e e e e e e e e e e [Music] allowing us to reorganize the boardroom to carry on with this evening's agenda at this time of the agenda we are I'm going to turn it over to Dr Anderson for the superintendent report Dr Anderson good evening thank you board president Raj Paul board members a few things to update the public on and the board on this evening so our first item last Thursday students from across the school district gathered at the Cole Creek bowling in Lafayette for the annual unified bowling tournament I'm not sure if anybody had a chance to to be there this year uh from the board uh whether they are able to score a strike spare or a split the participants enjoyed getting to know and rooting on each other and ultimately they were excited to walk away with a trophy one of the coolest events uh board members if you ever get a chance it's it's around this time each year and want to thank all of our student athletes and all of our coaches and teachers and support staff who supported unified bowling tournament last Thursday we're also proud to share that a couple weeks ago 30 bbsd students from six of our high schools performed at the Colorado All State Choir these singers were selected for more than a thousand students Statewide through live auditions they took then they took part in a prestigious 3-day experience they worked with expert clinicians participated in the Beloved balcony sing tradition and capped it off with a beautiful concert for friends and family and I want to congratulate all the students and their families for those who were selected for the Colorado All State Choir this weekend middle and high school student musicians paved the cold and snow practicing then performing during the district honor band concerts despite despite the short window to learn the music and how to play with strangers they did an outstanding job and sounded great congratulations to all the students chosen for this honor uh it's just been a great couple of weeks to really recognize the amazing talents of our students whether it's St choir UniFi bowling or our honor bands and finally this morning uh board members thank you for joining me and for our community are we we have a video that we're watching or was that just kind of plain okay um finally this morning we had an opportunity to meet with members from our delegation down at the capitl to begin to discuss our legislative priorities I'll speak a little bit more about that as we update um on our agenda item regarding legislative uh legislative updates and just really appreciate those uh those elected officials who got up nice and early to join us this morning to talk about issues that are really important for our community and School District so we want to share thanks to those folks and that's all I have for my remarks this evening board memb any questions for Dr Anderson seeing as there are none we will move on to the public participation of this evening's agenda the board respects the right of the public to speak on matters concerning the operation of our schools the board does not endorse the comments of any speaker and reminds all those who speak that you are responsible for your own speech speakers will each have two minutes to speak you will see a yellow card when you have 30 seconds remaining and an orange card when you have 10 seconds remaining if you run out of time or if you'd like to share additional information with the board always feel free to um send us an email we do read all of our emails as a reminder uh public participation is typically organized um in which students speak first followed by U non- students and we start with agenda items then go to non-agenda items so this evening our first student speaking is I'm G to get this wrong and I apologize r aen zenu who is participating virtually um yeah greetings everyone my name is RA as anqua and today I'm here to speak on behalf of peak to peak's Charter renewal inod do this I will discuss my school's academic rigor commitment to expanding opportunities and continuous dedication to Collegiate success my journey at PT PE began four years ago as a freshman who was still navigating the ropes of AP classes and increased Independence adjusting to our school's small tight-knit community PTP has truly redefined the meaning of Education our counselors are truly devoted to Student Success relentlessly coordinating L of recommendations schedules and extracurricular activities to enrich the student experience our teachers are constantly holding office hour sessions posting study guides and opportunities to conduct research at local at local universities and pouring their hearts and souls into productive learning and lastly our students the students at Peak to Peak are truly phenomenal we feel empow power to Advocate lead and Inspire I can assure you that at Peak to Peak every student feels prepared for the next big step from our rigorous courses to immersive field trips our school offers something unique something Unforgettable and breathtaking during last year's annual Peak Week experience visiting Guatemala provided me with a valuable opportunity to immerse myself in indigenous Mayan culture and speaking Spanish with the locals brought in my ability to engage in Multicultural celebration throughout the trip we completed a multitude of service projects that supported the Integrity of impoverished communities for example we built stes for women in remote and underresourced households which directly improve the respiratory health and equipped future generations with sustainable Technologies we also engaged in several discussions with Guatemalan Community leaders who are working to provide residents with education employment and Welfare Services as far as I know we are the only school that offers such incredible Glo Global engagement opportunities and as a graduating senior I can say with confidence that Peak to Peak has challenged me to innovate dream and prosper thank you thank you ran sorry for mispronouncing your name our next speaker this evening is Kinsley Walker does not appear that Kinley is present so we will move on to alen dust he's not here Matilda o Conor uh the next speaker listed is Allison Smith yes thanks Allison if you come up to the podium and push the um button on the microphone that has a person speaking it'll turn on um I'm here to talk to you about the concerns regarding the imple implementation of the seventh period schedule for bbsd uh I'm a sof at Fairview High School and my school it brings I want to bring attention to the effects the schedule will have on um the student body and the parents especially uh some main problems that I see and that a bunch of my piery when I talk to them is the graduation requirements regarding electives um yesterday I was talking to a girl and she was telling me about how she could not well she couldn't it was more that it was be difficult um for her to graduate in an easier way because if you got rid of her um she's okay she's my president she's the president of my student body and she has a class which she has to take at the end of the day and so she doesn't she doesn't really get to choose her electives and she if she needs an off period she can't really have one if she wants to take an elective so it can be difficult for her to um take electives that she chooses to take and there are obviously students who have chosen to not take their required electives that they need for graduation which it would make it much harder um for their future if they would have to cram that all into one year uh another big part um is the IB program at my school uh it's a really big part of Fairview and that's why a lot of kids go there because they want to um kind of explore the idea of doing that and the IB classes that are offered uh the so course requires 150 hours minimum of class time and the HL course needs 240 hours minimum and to my best understanding is that it does complicate it a bit um to get rid of a period so yeah it just really restricts the abilities of the parents and the students and I just want to make sure that it's understood very well that it's a big deal thank you thank you Allison our final student speaker this evening is lilam Brian can we get the stool hello my name is l Brian I'm here as a student at Louisville Elementary School to tell you that we think bbsd should have a no idling policy and we need it to be enforced now I noticed that some parents and adults at our school are not following our no idling signs we need systemic change we are also very thankful that you sent out a message to be put in the school newsletter however we will need need a policy and a way to enforce it if we want idling to be reduced and stopped in bbsd many people think restarting a car burns more fuel than idling this is false if a car needs to stay put for more than 10 seconds you should turn off the ignition a lot of people in our community idle without even thinking of it I suspect that this is because they don't realize how harmful idling is to the environment Idol only is harmful to the environment because it releases pollution that is damaging to students lunch and greenhouse gases that contribute to climate change in conclusion we are the children who will experience the effects of your Cho choices please listen to what we have shared today if we can help educate and inform our community but the harmful impacts of idling I know they will make the right decisions help us end idling do your part thank you thank you lilam our next speaker this evening is Liliana culo I don't know how to that hello um I'm a parent of two sons that um attend Peak to Peak and I'm here to share with you uh my experience the experience of our family at Peak to Peak uh my children were from Lafayette and my children attended Sanchez and Ryan Elementary and we open enrolled our older son who's now a senior at peik to Peak in sixth grade and the reason why is because he was advancing in math and Peak to Peak uh has the same schedule for middle school and high school and therefore and the buildings are enclosed proximity so he could take High School classes while he was in Middle School in what we have found in Peak to Peak is a community that um permits the children like to have academic curiosity is a very diverse Community we have found that the staff and the teachers really care about the students and I personally when I have had concerns uh the staff has been really responsive to all my questions I I feel like we really belong now my children when now in high school and one of them is a senior and my husband and I are very unfamiliar well we were very unfamiliar with the college application process uh nowadays and pikto PE has a curriculum for parents and for students on the college application I am very happy to share that my son has been admitted to pretty much all except one that we don't know yet but he's been admitted to all the schools he applied to and we have developed a plan to pay for the schools that if he goes to college he's going to go to college and we're going to be able to pay for it and we couldn't have done this without P to Peak and so um we're very grateful for it thank you so much thank you our next speaker this evening is participating virtually Ed Johnson hi there thank you good evening all I know Peak to Peak is on the agenda as well and uh I want to make a comment or to about how they've affected my family uh we all know of peak to peak's commitment to academic excellence and and this has a little of that but I really would like to focus on one of the softer hardto measure pieces of their mission statement and that is that Peak to Peak creates a space where quote each student is known respected and valued as an individual I have two boys that attend to peek to Peak uh one of them is neurotypical and the other is neurod divergent This creates a whole lot of challenges in our family but peek to Peak has helped them both Thrive at school my neurotypical child he likes to hide in the crowd to realize his potential he needed to be called on pulled into the group and the teachers at Peak to Peak showed him that they know him and are paying attention to him and this has allowed him to flourish my neurod Divergent child on the other hand is forging a different path through academics that is often difficult to handle as two type A parents and yet during his pullouts his special ed teachers meet him where he's at they support him to work through his specific challenges while also helping him to recognize and demonstrate his gifts from our side it has been amazing watching him thrive in this environment outside of academics two years ago my neurode Divergent child had a situation that caused disruption to much of his life including school there was intense stress in the family and I personally felt very alone in trying to deal with it to my surprise after a very Frank conversation with his school counselor at Peak to Peak they provided unlooked for support that I didn't even know they could do allowing me to get back on my feet gather more support and ultimately get my son back to learning in the classroom I don't know what else to say except that I will be forever a fan I I thank you for your your attention thank you our next speaker this evening also virtual as Lisa Jones hi there my name is Lisa Jones I use she her pronouns I am a parent of a peak-to peak student we love it at Peak to Peak the school has many exceptional qualities today I specifically want to speak to its commitment to equity as a woman of color and daughter of immigrants this is a personal issue for me I want my child who is biracial to feel seen and accepted at school the center of her world at this age Peak to Peak has provided a welcoming environment where diversity Equity inclusion and belonging are valued I can see it the moment I walk to the front doors and see the statements W welcoming all who enter I hear it in the way teachers and Staff address the students I read it and Communications peak-to Peak sends out weekly however I witness it the most in my child's circle of friends she is surrounded by friends of all ethnicities with different life experiences and yet they share a bond laughing over silly middle school jokes collaborating on class projects and getting excited about school dances Peak to Peak is holding true to its mission of providing an environment where each student is known respected and valued and seen as having great potential and promise the teachers staff and administration are committed to meeting each and every student where they're at Peak to Peak recognizes that our student population has different backgrounds home environments cultural beliefs and so much more at our school Equity means considering all these factors in helping each student achieve in doing so Peak to Peak has helped students create Community I'm excited to see my child learn and grow even more in this environment Peak to peak's influence will be felt long after she graduates as she is learning not only how to navigate a diverse world but also how to contribute to it I urge you to renew Peak to peak's Charter so that it can continue continue preparing students to engage in the world and thrive in their communities thank you for your time thank you our next speaker this evening is chog Shaw moving on to Marcus Watkins good evening uh my name is Marcus Watkins I'm actually a board member at Peak to Peak and I just want to speak on half of on behalf of our renewal um part of our mission is to provide a broad access to an exemplary K through2 liberal arts college preparatory education that challenges students to achieve their academic potential um and we do this while maintaining a diverse environment we have uh heard in the past that there's a stigma Associated that we have some sort of elite of elitist attitude and I want to State categorically that is definitely not the case um the neighborhood that we're in and the community that we serve uh we're we're always trying to meet students where they are and to that end uh being the only K through 12 12 school in the district um were're able to see those students come in at kindergarten um find out where they are and and get them and still get that 100% college or high school graduation rate and College acceptance rate um we pride ourselves on meeting those students where they are regardless of of their ethnic background or or their achievement or I'm sorry uh or uh their socio economic status um we have a comprehensive curriculum that tries to prepare for that mission statement and at the same time including all of those students in that curriculum and meeting them where they are our Innovative teachers are constantly self-improving looking for what works and what doesn't and trying to produce more outcomes for all of those students at every range um our College staff is constantly working with teach teachers and parents and students to find out the college fit that makes that meets their needs while exploring the the natures of what those students are looking for in their future um our continuous Improvement is always uh my apologies uh our continuous Improvement is always ongoing um every year we're looking thank you thank you our next speaker this evening is Peter salz good evening uh first just want to thank you all for the job that you do uh it often goes un unrecognized and many many years ago I I had a seat at the board and uh so I I can appreciate the work you do I'm here because I uh I live in Lafayette my name is Pete Solus I'm 1710 Zeus Drive in Lafayette I uh I'm here because I read in the newspaper the uh January 23rd edition of The Daily Camera gave this school uh graduation rate statistics and I was uh very uh upset to to discover that uh the Hispanic graduation rate in Boulder Valley Schools was 80% uh versus the 90% at St FR Valley School District which I believe has at least a third more Hispanic students than Boulder Valley School District and a little bit of a a higher uh uh requirements to graduate so I would like to see something done and I'm not sure what the plan is but I don't think it's that far removed from from the last couple of decades and it's very concerning to me so if you will put that out I would like to see something around that uh I also like to uh I wasn't able to website to find demographic data relative to the workforce of Boulder Valley School District I know you have a 19% Latino School District Hispanic uh student uh uh enrollment and I would like to see what those uh staff uh uh demographics look like if that can be posted somewhere lastly I want to say that I I cannot speak more highly of the staff over at arapo Ridge uh High School my daughter is a a student there and they truly do go out of their way to meet students where they're at and and I'm just profoundly happy and uh with the staff there and just want to tell you that as a parent I believe they do an excellent job whatever support you can give them would be greatly appreciated thank you thank you Peter our next speaker this evening is Eileen Mullen moving on to Heather Ridge hi hi everyone my name is Heather Ridge my pronouns are she her and this is my 21st year as an educator for the Boulder Valley School District I'm here tonight to discuss uh the very recent decision to drop Kaiser Permanente as an option for healthc care coverage for employees uh I'm one of hundreds uh of employees uh along with thousands of of children and and family members uh that have gotten used to this not for-profit model of care uh high quality care that puts prevention and quality outcomes for patients Above All Else which is why some of our most vulnerable medically vulnerable employees use this somewhat more expensive it sounds like policy those with chronic conditions ongoing Cancer Treatments um things that require ongoing care often opt for this option and just recently last week learned that they'd have five months to transition from a a plan many of us have I've been with mine for 21 years of my primary care physician for 14 we've got five months to find uh new providers with an insurer that has one of the highest claim denial rates of any in the industry uh we've asked benefits uh for several options maybe we could just pay more to stay with Kaiser maybe the district contribution could come to us and we could find um a plan on the on the Open Marketplace but all I'm asking you at the school district for is time we just need a little bit more time to have the transition of care uh for teachers that are dealing with their busy semester while on ongoing Health crisis is happening at home to them or to uh a child uh a lot of a scheduled procedures for the summer particularly those that require recovery time and we don't want to miss that time with our students in the classroom a lot of those are already booked they'll now need to be rescheduled for April and May so we can squeeze in recovery and follow-up uh appointments before that June cut off that's coming up pretty quickly that's during testing season so imagine getting Subs that are trained and qualified to run the computer-based testing services that's costly too I'm just asking for a little bit more time thank you for yours tonight thank you heather our final speaker this evening is Jason Jenkins hello um I stand before you as a concerned parent of a freshman at Fairview High School um I am here to discuss the proposed shift from 8 periods to 7even period uh per day a change that I believe poses significant risk to our students academic diversity mental health and preparedness for college firstly the our current 8 period schedule allows students tremendous flexibility in exploring a broad array of academic path and extracurricular activities the divers there this diversity is crucial for a well-rounded education and is essential in preparing our students for the rigors of college many students including my daughter have schedules en rich with AP courses electives and multiple clubs that cultivate not just academic Excellence but essential life skills and passions reducing the number of periods would force students to make untenable choices between core requirements uh and their interests choices that could diminish the competitiveness for college admiss admissions and scholarships U probably the most important part of it um moreover I must emphasize the critical issue of the students mental health our current current schedule uh with longer lunches allow students the necessary downtime to decompress and engage socially vital for their emotional well-being the proposed schedule change reduces these crucial opportunities potentially increasing Stress and Anxiety among our students to illustrate the gravity of this concern I just want to reference the tragic circumstances that happened in paloalto California there following a con uh following a similar schedule uh change um student the apoll Unified School District witnessed uh quite the increase in student stress the period uh coincided with a suicide rate that was four times a national average prompting an urgent return to the previous schedule that they had had uh CDC investigation um linked the suicide clusters to high academic stress compounded by uh inadequate mental health so um please if you would uh take that into consideration thank you Jason that concludes public comment for this evening I want to thank everyone who took the time to participate both in person and virtually this evening um your thoughts and experiences are important in our understanding of the work we're doing we will now move on to the DC report tonight we have Chris Haynes back at the podium with um Yi who are going to present the DC budget subcommittee recommendations hello thank you board president Raj Paul and members of the board um Chris Haynes here chair of Dak I'm here joined by our budget and finance subcommittee chair uh we're going to present to the board tonight the outcome and Analysis and recommendations of the annual Sac spending uh priorities survey that's administered each fall to each sack in the District ideally Sachs will complete this survey via consensus during a SAC meeting in consultation with their principal after that survey round is complete the DC budget and finance subcommittee analyzes the results pulls together aggregate recommendations based on the input provided in the survey and comes to a session like this in January to chat with the board so um just a couple of points that I want to make before I invite uh Ricky up to walk you through the details of the survey um first the format that was introduced this last fall was new so we'll talk a little bit about in detail about what that form format looks like second this is a survey that has been running for many years in different formats and and with with slightly tweaked questions primarily because Dak finds it valuable to provide year-over-year kind of ongoing input and channels of communication about for a lack of a more nuanced way to put it what's top of mind for Sachs when they're talking with each other in their rooms during their meeting things about what's happening with spending and what they feel like they care about and what they what questions they have and so um regardless of the budgetary environment of Any Given year Dak feels that it's important to open up those channels of communication and then transparently report those out to you all as a board so that you have a continual sense of what our DEC members are hearing in conversations with the members of their saxs so that's the context in which these recommendations exist right these are priorities that are top of mind for the folks that are sitting in those rooms in their sack meetings monthin or quarter in and quarter out um and we welcome the the discussion as we uh go through the analysis so I'll turn it over to our budget and finance subcommittee chair thanks we yeah good evening everyone thanks for having me I'm Ricky ratka I'm currently leading the um Dak budget subcommittee so you've heard quite a bit about our new survey format I just wanted to quickly um share what that actually is so we have significantly reduced the questions and simplified the language so it's um understandable for non bbsd um people and so we have three questions that ask about needs for increased funding and we have three questions that ask for opportunities to reduce funding and then we had a list of options that the saxs and um could uh select so we asked them to select five of these options and these options they were not just randomly made up by us they came from previous years's um comments on the surveys so we had 44 responses and we carried the analysis out for three different subsets so first we looked at all schools combined then we separated out by school type into elementary middle high schools and other schools which are those multi-level schools that we have in bbsd and then we also um separated out by funding level into flexible targeted and high support schools so just to show you quickly what that looked like when we gathered that data so this is for example the first question for increased staffing needs so you can see at the top left where we have all schools combined and underneath that on the left side is flex flexible support targeted support and high support and on the right side is the split out by school level and we just highlighted where all schools agree where the needs are and then where there is are differences between the different School levels so we have three questions about increase staffing needs and or non- staffing needs and increases uh at the district level and so when we went through those plots we came up with the recommendations um I'm going pretty quickly here because I assume you have all read our report so um as in previous years mental health was still very much at the top of the list so need for school counselors um also the new substitute uh pay apparently was not working at least at the beginning of the school years when we conducted that survey um at the elementary levels um there's a need for general education teachers par Educators and also resources for staff well-being they are really overwhelmed and uh middle schools and elementary schools ask for reading and math interventionists all schools agree that there's a need for continued differentiated funding to close those achievements gaps and we just heard about those earlier and in an open comment and we all know about those that's really I think the district is very aligned on that Priority One thing that was new this year was um a need for training on neurod diversity so I think that that was definitely an interesting result we have not seen that in previous years um at Midland high schools are resources for electives and also um experiential learning as already mentioned we asked about um decreased funding I have to say we got a lot of push back so we had also one question um where we that was just free format so saxs could just say whatever they wanted to and a lot of them said hey we cannot decrease funding at all but we forced them to pick five answers nonetheless um the question specifically asked where could your school get by with less that detail apparently got lost a little bit and so many um sacks picked things they do not current have the okay save over there but not here one example is to much with the Top Choice was campus monitors we know high schools have those and obviously elementary and middle schools chose that as oh get rid of those high schools did not so that M makes the data very difficult to interpret we found we have some genuine responses where options were picked where we feel like yeah the schools actually have those currently so we put those at the end of the document we did not feel confident enough to make them into one of these top level recommendations we know we need to rethink those questions for next year to make it clearer what the intent is and the reasoning behind that so we will work on that this spring so our only recommendation that came out from this first round of asking these decreased funding questions is to um give schools um choice where they can reduce funding because schools really have very different needs and even at the let's say for example Elementary School level a lot of schools picked oh get rid of um math manipulatives we don't need those but if you'll look at something like Community monor they could not do without those so it's really different schools have very different needs so we ask for um flexibility there so that was the end of my um prep slides I also would like to comment quickly on the discussion that happened um earlier on should we stick with the survey or do we should we do something different um I would suggest let's stick with the survey let's improve it this is the first year we've had this format of the survey we got a lot of positive feedback and this was a significant shift from last year I think it's worth continuing a little bit and see how it goes and not make big changes every year but of course the the big question is I mean the purpose of this survey and the purpose of me being here is to give you information and so my question is what type of information do you need and then once we know what that is then we can decide what is the best way of getting that information so I'm kind of bringing the the question back to you what is it that you want to know from sax and from Dak and then we can figure out how do we get that on to you um just one quick comment I mean I know there's no money to increase anything but I think it's still worth knowing what sex which I think is the only body that includes parents is is really um thinking and so I think that information is valuable and there may be opportunities to shift money around I mean for example the neurodiversity training maybe other trainings were planned maybe that can be shifted so maybe just shifting priorities is an option if there's no increase in funding so that's all I have thank you thank you that for the presentation board members any questions I know that this is a lot of work for the deck and I want to thank you you for your efforts the subcommittee for their efforts and all the schools that participated in the survey and it is a challenging time for us to be in with fiscal constraints so I hear you when you say um like the a big purpose of this is to elevate priorities and the thoughts of this act and the utility really is there and and maybe it's as simple as not calling it a budget survey I you know that's the utility and I think for the board we should think about what is relevant and what is Meaningful as we go along um down the road in engaging in our budget conversations and how we could help help the deck help us um I know a lot of our focus on budget is we approve the Strategic plan and then the resources are funneled in to support the Strategic plan that really is the Crux of like our decision- making on our budget for the most part is what is in the Strategic plan is the highest priority um and I know you guys do a lot of work to weigh in on that as well but it does give us I appreciate the question about what would be most meaningful for us and I think we need to think think through that a little bit um and get back to you with something concrete because we do want we want we appreciate the work of the Dak and we want the Dak to know that the work you are doing is of value to us um in this in this relationship and and you are the vessel for us to understand what is percolating up through different School communities and so um we want them to be heard as well in this process and it's a it's a tough time for all of us having to make hard decisions as you saw nobody likes to make those hard decisions but eventually somebody has to so appreciate appreciate that we'll do some thinking um and get back to you on what what would be helpful from our perspective on this and thanks for the work it's it's a daunting task Alex uh thank you yeah and I'm I'm impressed by the amount of work that goes into this and the thoughtfulness of all our our sacks and the DC as I think about the future next few years that we'll be dealing with um one of the things I'm curious about is getting the overall feedback of um of how what's the themes that come up in those discussions like what are what are the tradeoffs people are it's not so much necessarily results because we can't you know fund more things but I would like to understand how the community is thinking about it and sort of the themes that come up it's sort of like what's if someone was the Anthropologist watching this whole process what would they tell us about about our community and its discussion and then we as board members I think we benefit from knowing what people care about and and how they're processing it and then so if we can communicate better as a district about what's before us then maybe that if we learn about your the the process and what people are thinking and talking about in the themes that might be a useful thing for us to take into our own work and then reflect back out so and you did that uh in the earlier briefing and partially in this briefing but I am curious about like how that went and what the communities came up with is they wrestled yeah thank you that is helpful Jason um yeah thanks just you know Alex brought the the word theme up and I look at this uh slide I think it's slide number nine and we kind of made a joke about the campus monitors and kind of cutting things you don't have but if I look there actually is a theme to some of these things Productions and it really is support staff so coaches interventionists and so that to me shows that maybe if that's a theme across all of this data and I think it is um you know maybe we need to better understand why that is what's why do so many sacks see that as you know obviously they don't want to do that but if you're if you're forced to choose there's a theme of identifying some of this these support staff as the first place to start and so maybe we need to understand as a district why their perception is that these are not you know high priority you know staff members when I I think they are um and so I think you know to Alex's point we there are some themes even in this and even in in kind of you know incomplete data here at least that I see uh and so I'd be curious to know more about those discussions and why that is and I think that's like I said instructive for us uh as a district to kind of you know make sure that that um the value is seen of of those employees and so just a comment on that and and like I said I think the looking at these in terms of themes really makes sense yeah I mean one thought I have on that topic is that I mean one thing that we actually put in in the document is community leis on was one of the common things to cut and the sense was that that's a role that could possibly be um supported by a volunteer and I'm wondering if maybe more of these support roles schools think well maybe we can find volunteers to do that just just as follow maybe that kind of can inform how we rethink this next year in terms of of kind of a follow-up question you know not just the data of like who but why the question of why why would you include some of these people in this so thanks any further questions or members seeing as there are none thank you both we will move on to board communication board members who would like to begin Beth well first I just want to thank everyone that came in and spoke tonight and um I appreciate all the dak's hard work I haven't had the chance to comment on that as well but thank you guys I am genuinely impressed every time I have the opportunity to interact with the DC I agree with Alex that uh the The Grove application analysis was really helpful so thank you for that um but setting that aside I wanted to share about our opportunity this morning the board the majority of the board had the chance to go down and have breakfast with our legislators so it really helps when you feed people they show up which is great um and just for you guys all to know we shared with them a few well-designed one pagers good job comm's team really appreciate that of really complex Nuance nuanced information and so um I think Rob did Dr Anderson did an excellent job of being crystal clear in our priorities today at advocating for us as a district so that's great news um specifically we discussed how the current proposals will take a lot of money out of public Ed across the state so uh one rep one of our reps today said that public Ed won't get unscathed but you know we have to keep advocating she's absolutely right um a theme for me tonight just from our conversations earlier and also our conversation with the legislators is the importance of educating the public on our budgetary situation that we're in you know I went home from today's meeting and I'm chatting with friends and texting with people in my community and about the budget challenges we face but I do think and wonder about if there's a better way to express that to our community at large um even some of the stuff we talked about in the survey tonight with the Dak is I don't think people realize the situation we're in um and I just I've been thinking a lot about that tonight and in the last several weeks I'm not sure how we get that message out there I'm not sure how we make it more public but like it's it's challenging times it's it's a really really big deal a lot of money is coming out of K12 funding in Colorado like it or not it it really is a it's a problem so anyway that's all I wanted to say and just wanted to reflect on our experience today and I hadn't spoken much so I thought I'd jump in first thanks J thank you uh yeah I want to thank all the speakers today um it's always um important for us to hear from the community and have you share your concerns and also to hear some of the great stuff that's going on around the district um a number of times in our conversations today the Strategic plan has come up and I think that's really important to emphasize um our commitment to that strategic plan that we as a district our values have not changed and we want to and we're working and striving to serve all of our students it's important to remember that there remain still dis large disparities to address and that the work is ongoing and continuing and that we're committed to doing this um especially in the current times I've been hearing from a lot of members of the community um those in the um immigrant Community um lgbtq plus Community who are scared and concerned about what the future holds given the realities um of the last couple of weeks um and and I just want to be really clear that as a district our values have not changed and we stand by them and we stand by our strategic plan um and we have a continued commitment to make sure that our schools are welcoming inclusive and safe places um and that we will continue to do that work um with the constraints of that that we have um for those that are fearful right now um our schools are a safe place um for the those in the Immigrant Community um one of our speakers mentioned Guatemala that's where I was born I'm an immigrant um our schools serve all of our students regardless of need it's a public institution it's a public benefit we will never ask about your immigration status we will never have that information we are here to serve all of our community um but for Kitty that was eloquently put or hey thank you for saying that because I had planned to address the issue as well um first I'd like to thank all the speakers who came and especially the students I love hearing from our kids and they are always so well spoken it's just wonderful and especially the little kids they're just so cute but they're also so well informed when they come to give us their opinions and ask for our help um I acknowledge the concerns that folks have about changing high school schedules at Fairview um I acknowledge the concern about people having to change their health insurance I had to do that a number of years ago and I I wasn't facing something as significant as cancer but I had ongoing conditions which required me to you know find all new doctors and all of that so I I understand how difficult that is for everyone I also want to point out that there is a Schoolboard election later this year much later November but my seat will be open and I am interested in talking to anyone who might be interested in being on the school board I am in District F which comprises Broomfield and Southern Superior so if you know folks if anybody here is interested if you know folks who are interested I really would like to talk to people about running for this wonderful job and it really is a wonderful job even though you know we Face a lot of criticism but that's just how part of it works but um I am I'm concerned about school funding I was not able to go this morning but and I as Beth had mentioned too concerned that people don't understand it and I'm wondering what we can do and I hope that we can put our heads together and come up with a way to engage the public and to educate the public about where our funding comes from and and then the budget pieces is about how we um spend our money and I do want to acknowledge the fears that some in the community may be having due to new actions by the federal government um and also just the unknown not knowing what is going to come next and is it going to be stopped by a judge is it not I mean that that um the business about grants which was stopped temporarily at least by a judge impact school districts maybe not this year but in years to come so we just need to be thinking about you know what can we do how can we contact our lawmakers and make sure that our folks at least know where what our concerns are as a community and you all have individual concerns but I think we're all concerned about educating our students and it really annoys me when I hear legislators trying to find ways to give us less money they are balancing the budget on the backs of our children our children who are our most important resource and I do understand that the state legislature has a very narrow chunk of money that they actually have discretion over but they do have discretion over some and I'm tired of them consistently not choosing our children and not just our bbsd children all the children in the state every single child deserves a top-notch education and we have the ability to provide it we need the funding to provide it because these are the kids who are going to be in charge someday and I for one want to make sure they're very well educated that they learn how to think and so they can make good decisions for all of us okay I'm off my soap box now Alex thank you um uh I also want to thank all the people who have reached out by email or otherwise um either on behalf of Grove Elementary Peak to Peak and on the issue of the seven period schedule um we get a lot of email and and I just want to reiterate um just so you know if each of us responded all to that we'd actually get into troubles with Colorado open records law so we can't as board members each respond to each one without sometimes at all sort of messing things up and so we leave it up to our leader Nicole who does a lot of the responding and I'm grateful for her for the work of managing that but I do just want to say we do read it all we get it and we appreciate that much input and I think it you know goes without saying that the board has clearly heard that there's a strong deal of community support for the ideas and the potential service behind something like Grove Elementary and great deal of support for Peak to Peak and what it's grown into in our community and that people have concerns about this transition at Fairview so uh in all those places uh no doubt that we on the board have heard them all and appre appreciate the input um and I know that during like public testimony we don't respond and that is procedurally good for how things work but it's not because we don't hear those things and take them into our consideration so I'm I'm grateful for all the input I will say having been on the board now for uh 14 13 months um sometimes I feel like there isn't enough time for authentic uh communication so I'm trying this year something new and uh I'm going to try to meet and have some I wouldn't say office hours but coffee shop time I'll be at Neptune Cafe in South Boulder uh next Tuesday the 4th from 10:00 to noon if anybody wants to come by and talk uh I'll be there and happy to hear whatever you have to say and I'd like to figure out a way to more regularly hear from people who want to come and just talk I don't have an agenda for that um and it's a small Cafe so uh if you can come on bye uh also I'd like to address one issue I would love to see as board members um people reach out to us sometimes when they're is an intense problem for their particular child uh I've had several issues over the last year where either a a family's reaching out because their child's been a victim of bullying or violence or or their child's being disciplined because of a tricky situation like that and one of the things I'm observing is how hard it is to communicate sometimes to the families because really quickly you end up with labor law or the police involved in investigation all sorts of procedures that make it hard for the district to talk to everybody so I'm really I would love us to have a better like FAQ that's available it's not about their kids situation but that just explains how the district handles these sorts of things hypothetically and I think it would alleviate some of the stress that any parent has when there's intent situation with their kid and then the district gets into a situation where we can't necessarily talk about everything and there's lots of legal and procedural reasons we get into about that but I think we could do more to hypothetically Comfort parents on all sides of those issues about how the process works and that's what I i' would love to see finally I want to um recognize uh the gentleman who's commented about their graduation dropout rate uh or uh uh graduation rates and Dropout rates for our Hispanic students I I would note that our American Indian um uh graduation rates are also uh not as high as they should be and uh I am moved um by our uh regular land acknowledgement um but I think it's incumbent on us to do more than acknowledge the land but to go back and revisit the data and say what are we doing for our American Indian students what are we doing for our students who aren't doing as well so while we celebrate our increase in graduation rates uh I would like to reiterate how much I value people bringing up to us where we still have to go and our land acknowledgement is not just an acknowledgement of some historical thing of some injustice that somebody else did it's about a system that we're in now that is still not getting the outcomes that we need for the kids uh in 2025 and I want us to keep that right on front of our Focus so thank you everybody thank you board members for that those comments I want to just very briefly Echo Jorge and kitty our students are our future our students are why we are here in the state of Colorado we have an obligation to make sure that they have a safe and Equitable and um well-funded education system no matter where they are come from and um whether they are born here or not and and I'm really proud of the work that we are doing doing to fight on both of those levels so thank you for bringing that up that concludes our board communication for this evening we will be moving on to agenda items this evening we have one information item which is the legislative update we've given a lot of nods to our legislative um discussions this morning but I'll turn it over to Dr Anderson for additional comments thanks board president Raj Paul um thank you board members for during your comments uh commenting on this morning's legisl dat of breakfast for our community it's an annual event uh where we head down to the capital invite legislators in to talk about the priorities of our district three big topics we spoke to today obviously budget specifically Governor has proposed eliminating averaging and it's a way that you count students eliminating averaging for bbsd around $4 million less than we would have if the four-year averaging were to stay in place uh Statewide $160 million would come out of school Finance act uh and uh and go to other priorities or be used to balance the budget and so what we shared with our delegation and and a few other legislators that joined us was uh we can't afford to do that uh adequacy studies were just released last week um that were commissioned by um by law to see how adequate or inadequate is the funding in Colorado to uh to get the outcomes we're looking for for students and on average across the state uh we're short $4,600 a student uh now Boulder Valley uh is Boulder Valley Schools is one of the better funded school districts uh in the Front Range because of the the generosity of our taxpayers through M ly overrides and even with that based on this adequacy study bbsd is short uh more than $40 million uh to be able to provide adequate uh services to our students and so the idea that you would take out $160 million from school Finance act to me it's it's challenging and obviously we're going to advocate for schools I will say that it it felt like uh members of our delegation and other legislators that joined us were very nervous about the budget gaps during this session and um I think it's important that as a community we make sure that our folks know where we stand uh in regards to making sure that that the funding for our school district but kids across the state is protected and preserved um in the in the midst of competing priorities uh which is what's happening Down Under the gold dome right now where uh where interest groups and others are are are lobbying like crazy to figure out who's going to get take the most cuts and uh and and I worry I worry for k12 and uh and and really as we think about moving into our budget season and preparing for next year um unless we see something significantly change we're going to have to prepare for the worst and hope for the best and uh and that may mean making some different decisions that our community is unaccustomed to uh we have to balance our budget we will do that board members I assure you we will bring you a balanced budget budget and to the extent that that balanced budget has all the things in that everybody would hope and wish for it won't it will not and uh preserving our priorities as as a board and as a school district around making sure that we provide all the supports that we need for our employees and for our kids so we can get the outcomes that we are seeking those Equitable outcomes that we refer to will be what we try to do so uh other two topics we talked about um a bill that's being run by uh Senator Kirk me around um around Universal preschool and making some changes to better Empower school districts to be able to help families through direct enrollment and some other um tweaks in regards to decision-making and authority and uh we're excited about that and then the last bill is the education accountability bill that's going to be run by representative bird uh there's a draft out there right now we're working with others to make that better to make sure that it reflects the intent of the accountability task for course which I spent over 150 hours uh who's counting um in in meetings and and engaged with folks from from a variety of of backgrounds across the state to to ensure that our accountability system does what it's supposed to do which is create the right levels of accountability and making sure that we're doing everything we can to serve all kids and so uh great productive morning want to thank our board members for there members of our delegation were able to make it thank you so much uh more to come this will be a topic that will be be talking about every single meeting giving updates in regards to budget I will say at the federal level there was a couple of things that have happened over the past week through executive orders that have had us really um in many ways K12 systems across the country scrambling the latest um an executive order to pause or to hold off grants Federal grant funding and uh luckily today uh a judge uh paused that executive order um and uh and so but we're going to keep an eyee on that because again uh $12 million in in money in federal money that that comes in on average to the district add that on top of the $4 million that that potentially could go away if if averaging um um is eliminated um add that to uh you know you know the other challenges that we may face and uh again prepare for the worst hope for the best I will say the tricky thing around this board members and for the public is that you know when you don't know how much money you're getting in and they're not going to decide it till May and we've got to present you our preliminary budget in April right I just want to just prepare folks to you know if if if we have to be cautious if we have to be conservative again things may just look different and um I I said many of these things last year when 1448 passed uh I think I was quoted in the paper uh you know this we have to prepare for a new reality right well that new reality we got to prepare for another one and and the cuts are a little bit deeper and the pressure is a little bit hotter so uh I just want to be really clear that we'll be transparent I do I do appreciate the idea of how do we explain to our community in better more effective ways where we are with our budget especially as our taxpayers are seeing their property taxes increase yet our funding for schools is decreasing it almost doesn't add up and uh and so you know we've we've we're working on some materials to push out and I just think that board members I'm just going to have to hit the road and get in front of as many groups as I can our team is in front of many groups as as we can to just share folks what the realities are and so our team and I we'll begin to work on a strategy on how we may be able to do that Jason um yeah thanks Dr Anderson um we're really lucky to have you a strong you know powerful advocate for the district and for public education you know was really wonderful to see uh you could of speak so forcefully about these issues to our legislator legislators uh but I want to highlight one thing you talked about because I think you know in an effort to kind of deal with the public you know education piece this issue of the averaging of formulas we talked about a little bit this morning the debate in the public about is the debate in public is about whether we average or not average and that really obscures the fact you highlighted was 160 million so we're having a a debate about do we average over four years or three years or one year or do we uh pause this and that really is um like I said hiding the fact and obscuring the fact that all that is is just taking money out of public education and so here is our best effort here to try to better inform the public and our community about that let's not get lost in this debate about averaging that's important but the real issue is that you have a Democratic governor and a democratic legislature that are willing to potentially look at $160 million cut to public education this level of cut people are focused on this debate about averaging and so here's our small effort here to try to better inform people that don't get lost in that debate about averaging like focus on the actual number that's that's being proposed which is $160 million and a $4 million cut to bbsd so um you you explained that well this morning and obviously here but I wanted to really like you know kind of highlight that even more about the importance of that kind of Shifting debate away Shifting the debate away from this like Nuance of formula to the actual impact of dollars and what it means for us here in bbsd and then Statewide of course Alex uh in that regard too I would point out the the effort we're trying to make regarding Early Childhood is to make it easier to get into bbd's Early Childhood programs and make that more streamlined as a parent experience ultimately so that we'll have more students there and we um parents will have an easier time getting to where they want to be so uh the things we're behind as a District are um directly related to the things we're trying to do for the students experience board members any other questions or comments for the legislative update seeing as there are none we will move on to action items consent grouping 10.1 Personnel items 10.2 approval of minutes January 14th 2025 10.3 approval of minutes January 1st 2025 special meeting 10.4 drainage easement related to Emerald Elementary School 10.5 final acceptance of the bond funded work at Alicia Sanchez Elementary School 10.6 final acceptance the bond funded work at Coline Elementary School 10.7 resolution 25-2 through 25-5 2425 revised budget 10.8 Grant Community m m School access education program 10.9 Grant special education School the work Alliance program CD E 10.10 Grant Transportation electric buses cdphe are there any items board members like to pull from consent grouping hearing none we need a motion to approve move by Kitty seconded by Jason board members is there any discussion on any of these items soon as there none Laura can you please call the rule Chavez yes medler yes nnick yes quinin AA yes Raj Paul yes Sergeant yes hunger yes motion passes moving now on to action items uh for our agenda we have first we have a The Grove Elementary School at B Swan Charter application do we have a motion move by Beth seconded by Alex board members is there any discussion on this item Alex yeah um well first off I I'd like to thank everybody who was involved with the application group uh from The Grove Elementary School is a tremendous amount of work that goes into a charter application and the the review process um I'm in favor of this resolution which is uh to deny the application and uh I just have to say that um I'm also very grateful to the DAC to the staff to the Colorado Association of char school authorizers and the the team at at bbsd that did a very thorough systematic and rigorous review of the application I think uh the process was done very well and as board members we had a great body of evidence before us um I think in the discussions that we've had it's pretty clear of the same themes that are reflected in in the resolution in terms of challenges for the application I I do want to say I uh I know that we have a large community of parents of neurodiverse kids who are interested in Innovation interested in different approaches uh and that we um we as a district should figure out a way to do that and I think it's clear I don't have any question that the Grove Elementary uh has community support from people who want that school and or school like that to exist I don't think it's a question that they uh achieve the um enrollment they have for their small school in those first few years and likely you know all the way through I think the questions that are outlined in the resolution are sort of fundamental though challenges um with with opening a charter school and some of them are generic to um all Charter Schools struggle with facilities and I think the you know medium to long-term plan for this school is really uh pretty un unviable as proposed similarly I I uh I think the the need for us to innovate to serve our neurodiverse kids is is tremendous and the parents who open and roll into the district and the ones in the district are looking for this type of of innovation on our part so it's incumbent on us to figure out how we uh support Innovation and different strategies uh to serve our neurodiverse students better um but that for me also raises a ton of questions that are reflected in the resolution about how that fits into special education and I think the difference between preschool and serving a neurodiverse population and and running a public K through 5 School uh and complying with the Ida and the ecea and other uh state and federal rules and regulations around it is much more complicated and that touches on uh issues where that I don't think the proposal was as strong as it uh needed to be in order to address those issues so um I support this approach even though I think as a community we'd be greatly served by having a really strong uh focused School that's working on neurodiverse students and I think the ball Swan Center in Broomfield is a tremendous Community Asset in that and uh like people will often say during a charter Proposal review well we hope people come back I I for one do hope uh this group will come back and that this uh action tonight is a is a challenge to figure out how we can create a great school um for this population and this community uh and um but I think we have a pretty clear sense of where this proposal is not is not ready today so it's be on the record there of stating my support for the concept appreciating the work by everybody and still feeling strongly that the things we have pointed out here are um are are real challenges to opening a valuable school thanks for highlighting those aspects of the resolution Al that's helpful Kitty thank you Alex for your very eloquent and concise statement I agree with you on everything you said I was kind of excited about the idea of this school and I too would love to see them be able to come back with you know addressing some of the deficiencies that were found in their application because it it would serve a purpose for our district and for our students so it's kind of with a heavy heart that I would also agree with the resolution um to deny the application now board members any other discussion or comments before we call the rooll I need clarification on the motion I know the motion was made in seconded so I'm clarifying for purposes of that motion that the motion is to adopt the resolution as drafted and attached to the board agenda item thank you for that clarification yes Laura that is the motion that was on the table I will call the role Chavez yes medler yes nnick yes Quin linoa yes Raj Paul yes Sergeant yes uner yes motion passes next item on our agenda for Action this evening is a peak to Peak Charter School renewal application do we have a motion a more detailed motion like the one that was just amended Kitty I move we accept the resolution on the peak to- Peak Charter School renewal application is there a second seconded by Jason or lania board members any discussion on this renewal application Alex um again I also want to appreciate the work by Peak to Peak in their renewal application all the work that went into that uh Dr uh Bianca Gus for her work and Leadership um and I think it was very thoughtful proposals that came to us and I know that the the school was interested in you know sort of an automatic rening going forward but I just want to say that I believe in the renewal process is a really good opportunity to bring issues between the school and the district to the table to talk about together and so I mean I I I think other Charter Schools should understand like a good review process uh shouldn't be burdensome it should be a regular thing that helps get to what school's interested in maybe tweaking or changing or things they want to brag about that we should know about and I think there are things to really brag about uh for Peak to Peaks uh last five years and and in particular I just want to um give my appreciation to the work that's been done to diversify the student population in the school and I think progress was very real and tangible um in the last uh five years and tribute goes to the community of peak to Peak to doing that we always know that their performance is high it's great to see that they can be representative inclusive and maintain that high standard and help more people uh with the the great stuff that they're doing and that they come to the table and partner with us on the things the district is working on as Community the willingness of peak to Peak to join in our CommunityWide like Title 9 discussions is illustrative of the commitment to serving all our kids so I think of them as a valuable part of our community um I appreciate going through the peak the renewal process even though it's work but I think the more bbsd systems are in place the more those that work is doesn't feel as much as a burden as much as a necessary like action forcing event that helps us deepen relationships with our Charters and solve problems together so I and I appreciate the uh the deta of the things that we've directed the staff of the district to negotiate and the renewed contract and I think those are the right items to look at together so I really appreciate this one again board members any other questions or discussion on this renewal application seeing as there none Laura can you please call the RO Chavez yes medler yes nisn yes Quinn L NOA yes Raj Paul yes Sergeant yes anger yes yes motion passes board members the next item on this evening's agenda are policy action items we have um two policy action items this evening regarding to our LBD lbdr relations with Charter Schools you may recall we first looked we had we looked at a re um a version of this policy back in August and adopted changes in November at that time we elected to withhold any changes to that policy that may have impacted the Grove at bwan Charter School application so most of the changes made at previously the or earlier this year really were regarding Charter School renewals now that we have made it through that b Swan Charter application this second look at this policy is to implement some State changes to law on of Charter School applications for new applicants and so that is why this is coming back to us and that is also why this is expedited um is to really wrap up some of those loose ends that we were not able to accomplish earlier this year and so with that I will turn it over to Kathleen Sullivan thank you board president rashal I'm not sure there's anything left that I need to cover um thank you so much for that summary we did have a state law change that went into effect January 1st that changes the application window for Charter School applications so most of the work is done here in the regulation since since that's really the stepbystep place but we felt like it was really important to be clear that that window open Saturday and then will be open through April 1st um so we have put these items forward as board president rashal said for immediate implementation so that we can be clearly aligned with state law and have that clear window in place board members is there a motion to approve board policy lbdr LBD as indicated in the attached agend item moved by Kitty seconded by Jorge any discussion on these items and this is yeah clarifying little question this is just for LBD seeing as there are is no discussion on this I just want to say thank you for the quick turnaround Kathleen I know we talked about this late last week and um timely implementation is important so hearing as there are no further discussion or comments on this policy Laura can you please call the vote Chavez yes medler yes nisn yes Quin L AA yes Raj Paul yes Sergeant yes uner yes motion passes our next action item this evening is as I previously referenced board policy lbdr relationships with Charter Schools the regul regulation to the previous the P policy is there a motion to approve this regulation just point of clarification because this is a regulation this does not require board approval right this is would be an in an information item it only requires board approval today because we're not giving it the normal 30-day waiting period okay just just to clarify thanks for that Dron moved by Kitty seconded by lenia any discussion on this regulation board members kitty yeah I just had a couple of questions and I emailed Kathleen and I don't know if you had a chance to look at it yet because it was this afternoon um one thing as excuse me as I was reading through it and it said year I kept wondering is this talking about school year or is this talking about calendar year so I think it would be good to have a statement at the beginning saying unless otherwise specified we're talking about whichever it is and the other thing is the timeline so we need to completely turn around a charter application in five months is that correct yeah I think the previous window was 90 days from application through review to vote under the new the revised law that application is submitted between February 1 and April 1 and the Board needs to act on those applications by June 30th so that's the new timeline which is the reason we're acting today but have we turned around in the past in 90 days we've acted within that timeline and then this new one with the June 30th date this W this will be a new policy timeline so tonight the board took action to make sure you acted by February 1st which was the timeline that is now um being retired in favor of the new one okay it just maybe it just feels like it's longer than 90 days on past Charter applications Alex yeah the well the whole I think to to your point Kitty uh part of the whole change is to extend the process to more like 18 months instead of eight which creates the opportunity for an applicant and a district to negotiate to extend a deadline sometimes if they need to without getting into crunch times whereas if we do an approval like today of a school trying to open in the fall there's no there's no cushion so part of the backing it up is to facilitate um ongoing negotiations of things uh you still need had the deadline to get the contract negotiated with on the same timeline but all of it'll and imagines there might be cases where people agree to extend it a month to work out something any other questions or comments on this regulation board members seeing as there are none Laura can you please call the vote Chavez yes medler yes nnick yes Quin Lin NOA yes Raj paaul yes Sergeant yes uner yes motion passes board members we are on to the final item of this evening's agenda which is future agenda requests now is the time when we can bring items to be placed on the prioritization calendar uh for next semester are there any items board members would like to put forth Alex uh I don't know that this Rises to the level of um needing a a briefing or an action by the board um but I would like to pursue that idea of the FAQ uh so that we can explain things to folks and then that'd be a reasonable thing if you make progress on it to give us an update if we put it in the prioritization we can not we can decide not to make it a big deal later anything else for members Jason I think U lenia you raised this last week but it sounds like we need to revisit our idling policy or discuss an idling policy Beyond just a notice to schools so potentially adopting one right because we don't have one developing and adopting one yes okay it's fine what's 21 policies in a quarter when we're doing 20 so idling policy Laura can you please add to the list anything else board members seeing as there are none this meeting is adjourned thank you everybody for hanging out with us till 7:40 p.m. e