Can everyone hear me? Yes, I can. I'm trying to So, I have uh Commissioner Turkin in my office and I believe uh Commissioner Kelly is in Andrew's office. Is that correct, Andrew?
Commissioner Kelly and I are in Andrew's office. Okay. All right. Thanks, Adam. I'm trying to see uh is see if we're waiting on anyone. It's only 601, so I want to give it like two more minutes. Is uh Commissioner Haye or
Vice Mayor Haye on? I don't see him. Is uh Commissioner Cruz on? I don't see her. I believe Commissioner Crew Rebecca's on I believe Commissioner Crew is is on vacation this entire week if I'm not mistaken.
What about Vice Mayor Haye? I have not. He I mean he should be there but do you want me to call him separately? Um no I'll give it two more minutes and then we'll then we'll get started.
No, I don't see, but he can join in. Um, all right, guys. We're going to go ahead and get started. Uh, what I do want I want to start with announcements, which is going to be uh three. I'm going to skip over uh 3A, which is going to be Deanie Taylor. I'm
going to go to 3B. Amanda, do you have anything you want to add to the comprehensive plan presentation at all? I know that was a big item that the commission has been talking about for quite some time and they'll they'll probably have some questions. So, if you want to bring anything up um just let me
know. Yeah. Um so, we we did finally award the RFP. So, the um consultants will be attending the meeting and giving a really brief presentation. I would say it should take probably about 9 minutes. Um, they're going to introduce
themselves. They're going to talk a little bit about the process uh for adopting the overhaul of the comprehensive plan and we are going to talk a little bit about public participation just to get some feedback on that process early on. Um, and we'll
talk about some key timelines um, and you know, target adoption dates as well. I do I did get a presentation from them. So if I am planning to attach that to the agenda tomorrow morning so you guys will be able to get a preview of that presentation as well.
Okay. All right. Sounds good. Uh any questions before I move on, guys? Okay. All right. So, we're going to move on to uh administrative 5. A uh
ratify the uh education youth advisory board chair or vice chair. No issues there. uh be advisory board appointments. I want to say we have two. Do you guys want to open those up? And this was tabled. The first tabled. The second one is a
newer one. Historic resources preservation board and the building board. Those two. Okay. Can we open the first attachment? Can you open the first attachment? I just want to see who's what's up.
Wait, what's There we go. It's Commissioner Kelly uh with the building board and then Commissioner Cruz for the Historic Preservation Board. Well, there's openings in all of these. Let me scroll down. Correct. There's openings and no applicants. Yeah, we might need to take a look at this. Okay. All right.
Okay. All right. Thanks, Andrew. Uh community support funds on 5C. U mayor, you want to mention anything in regards to that? All righty. Uh 6A. Uh this is a uh this is one that I know the commission will probably want to uh have a little bit of
uh discussion. This is the uh amend and adopt the comprehensive fee schedule for uh 2425. Uh if we have any questions as far as those fee schedules for uh parks and wreck are uh now would be the time to bring up any questions. Fabian, are you
on? Yes, I am. I I'm here to answer any questions if there are any. Do you guys have any questions as far as any of the fees? Let me take a look at that. Okay. All right. Um this includes the RVery, right?
That's correct. Correct. Yes. um with the update to a hundred $100 for the residence pass. Uhhuh. And down. All right. So, we're going down from 200 down to 100. Good. And
that that's precoid and then military vet runs 50. Oh, so are we doing um Oh, never mind. I see it. Okay. and and the slight raise to the um as discussed with the commissioners, the slight raise of the non-resident uh
beach pass to help compensate these adjustments for residents. Correct? Yeah. Yep. Now, we met on this. I just want to make sure it's it's uh the same from our former conversation and we talked about
the uh the fee for um like the IT receipt. Well, yeah, that but like there's a didn't Weren't we not charging a fee if there was like an error and we were eating that? Correct. You are absolutely correct. Yes. Um
there's a $10 uh processing fee for user error. for example, putting in the indirect license plate or something. Yeah. Mhm. All right. Yeah. No, I'm good with that. What is a valet license? What is a valet license? You do valet.
we had envisioned was um in the future on Ocean Avenue if the restaurants or something wanted to create valet they could utilize one of the spaces that are the parallel spaces and they would pay a fee to the city to rent the space. That's what that is. So it's a way for them
$50 a month. Yes. I think we should go a little bit more. What number? And we could bring it I was going to say we could bring it back once this is looking like a potential okay opportunity for us and then maybe we do a step
when we we get more of the downtown built. I'm guess I'm guessing that's the thought behind that. Yes, absolutely. And we can we could do benchmarking too. So once we're approaching that we could talk to other cities and see kind of what they charge and and I like that. I think that's a really good idea.
Sure. Absolutely. Yeah. Any other questions before we move on? Yeah, I just want to thank you staff for um thank you guys for doing this and putting this together for Harvey. I think this is something we talked about
last year and uh you know glad to see it come to fruition. So with both uh 6B and C, I don't want to go too far into detail. That's in regards to the residents flood insurance and that's working towards us uh having a better flood rating going to a five to
a four. So, if there's any questions though, Punam is uh fully prepared to answer them, but I want to say that staff got with you guys individually on that. Yep. Okay. Any questions, mayor? I'm good. Okay. So,
um for the consent a if are we expecting them to speak about it? Do we want to pull that and put that at the regular agenda to speak about it or do we want to keep it up there? Do we want to keep 6A on? I plan on pulling that. Okay. So now
we'll go ahead and move that. We'll go ahead and move that to tomorrow when we republish. We'll move it to regular agenda. Okay. Okay. All right. So Fabian, just be prepared to speak on that. Okay. No problem. Yep. Uh and we have we'll have a presentation a quick one again
too uh just to highlight the changes. Okay. Uh 6D that's going to be the uh screw board with the South Central Regional Waste Board. is going to be the CIP budget operation and maintenance. You guys, whoever sits on that board, that this should have already been discussed in conjunction with Delray
Beach. Um, as far as passing that, if there's any questions, uh, Dr. Calcottson, approve and authorize. So, 6E, approve and authorize the mayor to execute an interlocal agreement between Palm Beach County, city of Bu ongoing provision of
network services by Palm Beach County. That's to improve the citywide internet services. 6F uh proposed resolution approve and authorize the assessment and recording of our nuisance abatement lanes. Do you guys want to see the properties? We can
pull those up if you need to. And this is just the um maintenance on all of our uh nuisance properties. Okay. 6G. This is going to be our template for parking on a uh needed
basis with uh our events so we don't have to keep bringing back ILAS and property agreements to the commission. Uh 6H. This is going to be both 6H and 6 I are in regards to the dunes and this is a
maintenance of rightaway agreement. uh F dots entering into an agreement with the city and then the city's going to enter into the agreement with uh the dunes. If you guys have any questions on that, Amanda would be happy to answer them. Uh 6J is going to be the approval of an
ILA between the city of Buo Beach and town of High Paluxo for fire, rescue, and emergency services. Hugh and uh Hugh and Adam did a wonderful job. They're uh in a 10-year contract and I want to say there's a four 4% uh increase annually and or a CPI, whichever is greater. Is
that accurate, Q? Yes, sir. That's correct. All righty. Um 6K, it's going to be approving uh second amendment to the progressive design build agreement with the foster marine contractor to incorporate
required grant provisions attachment 8B for the town of HypuX.o.o.o.o.o.o.o.o.o.o. So the town of Haluxo um has a grant and the provisions needed to be uh um attached to the contract within the city. So that's what that's there for.
Um any how long is that going to before that's completed their septic assure uh project? Dr. Calcott, it's actually the project is completed. It was when they were uh requesting a reimbursement from uh the grant
grantees. They wanted that even though that legislature was passed after the project was kind of already on the way, uh, they still wanted that language in there to get reimbursed and so and our contractor agreed and legal looked at it and so it's it's okay for us to add that
language. So that's all it is. Okay. Thanks, ma'am. Uh 6L ratify a PO expenditure for F DOT for the Northeast Southeast Sixth Street pedestrian C crossing um an amount not to exceed
$136,000 per the agreement with the locally funded um agreement and approve and authorize amendment number one for the locally funded agreement. This is the Is this going to be the um crosswalk at federal and ocean Kevin?
No, this is actually the cross. Go ahead, Kevin. This is This is the crosswalk over by Banana Boat and the two Georgia. Okay, so this is the one um right by the Ocean Avenue Bridge that uh Commissioner Turkin requested a couple years ago.
I know. I I drove by it last night. Do we have any enhanced lighting up there? No, the lighting still looks the same. And the paving on the road eastbound isn't done yet. Well, I can I I This is And the crosswalk's not done yet either. This is an enhanced crosswalk, correct?
This isn't a normal just There's some siding. Is that what this is, Kevin? This is a pedestrian crosswalk. It has It has a It actually has a mast arm and everything is going to cross the road. Um it's it's $1.3 million job. Our cost
share was $136,000. So, um it's more than just stripes on the road, right? It goes across Ocean Avenue. Yes, sir. Yeah. Yeah. From Raina Village, correct? Yeah, they're I I seen them working on it. I think they got some of the lines painted. Yeah, I went by there last night. That
That's a really mismanaged paving project, but that's not ours, unfortunately. You know, yeah, it was a mess. Doing that one. We aren't. Yes, sir. Yeah, we just did the contribution, right? Correct. That's correct. That's why it's taking so long because FOD's doing it. Yeah. Not Kevin. Kevin Kevin would had
that done years ago. Yeah, we'd have thought it better. We thought through it better. I remember the Boon Beach uh Bo Beach Boulevard sidewalk widening project. Gosh. Um 6M. Uh this is a uh sustainability and um resiliency grant
in the amount of $50,000. If you guys have any questions, uh Punam or either Alana can answer them. Uh 6N, it's going to be approve a budget amendment to the CIP302 uh increasing the budget from 21 million to 24 million by utilizing 2.7 million
from fund balance. Budget transfer within this utility CIP fund 403 counts for a total of 813,000. Um the utility one is some elevator replacements uh at the wastewater treatment plant that I don't they
weren't budgeted in the CIP. And then the 2.7 a large swath of that is all the paving projects that we said that we had to uh pull out a fund balance for the additional pavement that was requested. Here's all the uh here's a copy of the uh this is for 302 right here. This is
uh the fund balance and you can see uh you have GU Harbor in here 886,000. You have Meadows which is 554,000. You have MLK resurfacing uh three separate projects for about uh a little over 300,000.
We're going to republish with Chapel Hill, right? The change order. Yes, we're working on that. Uh Kevin should have the change order and everything completed and we'll republish tomorrow. Kevin, what's the what's the change order cost? Because that project was
411,000. What's it going to? Believe it's uh 154 160. We had it on Fifth Street and Southeast 7th Fair. So being 200, thou being that it's under 200,000, wouldn't I have
administrative authority to just approve that? Why would that need to go on to uh because it's the total spends over 200. Okay. Because it's because it's going to be almost 600,000 then. Correct. Yes. Correct. All right. All right. Thanks, guys.
Uh moving on. Uh you got the uh threemonth and a six-month uh financial budget status report and general fund update with the utility fund through December and March 2025.
Um, we have a commission meeting minutes for 6P. Uh, moving on to seven. You went by, excuse me. 7A approving a fourth amendment to the
master service purchase agreement with Axon Enterprise Incorporated to modify existing purchase agreement and issue a purchase order for two replacement drones for the police department valued at $70,854 over a 24-month term. It's paid for by a credit at no cost to the city through uh
Axon. Uh Chief Julio is on if there's any questions in regard to the drone purchases. Uh 6B approving a segment for increasing the annual expenditure for the soul sort agreement with South Florida emergency vehicles for purchase of parks, equipment, maintenance and
repair of Sutin firet trucks and ambulances 200,000 not to exceed the amount of 300,000 just maintenance and repairs to the fire trucks um are exceeding what we had uh budgeted
uh 7 Approve a purchase order to Atlantic uh Southern Paving. This is in I'm not going to re go over these items that were pulling money from fund balance. No, to approve the purchase essentially. C is in regards to that. And you'll see D.
Uh E is MLK. F this is uh for two Mavericks vehicle coming out of the building fund or 7F. Uh that's going to be for the two vehicles and that's for the building department. Correct, Adam?
Yes. Okay. 7G is uh approve a piggyback agreement between the city and Dunright pumps for electric motor repair and installation services. That's for the irrigation at the um at the golf course.
Cameron for parks. It's not the golf course. I was in correct. This is for parks and utilities. Um they couldn't use it's not for the golf course. No, this is for parks and grounds and utilities. This is for the irrigation at the parks though. Correct.
Yes, correct. Uh 7H uh approve a resolution to award a piggyback agreement between the city and armor courts for furnishing and installation of acrylic coatings for outdoor sports services for an annual
expenditure of $60,000 to resurface our tennis courts. Uh 7 I approve the issuance of a purchase order to Zul Medical Corporation for the purchase of public safety medical supplies for one year with an annual expenditure of 90,000. If
I'm if I go over these and there's any questions, please stop me and I'll uh go into uh more in-depth detail. Uh 7J, approve a task order with Craraven Thompson Associates for the Lawrence
Road Beautifification Landscaping. I know uh Commissioner or Commissioner Kelly, this was important to you. So any questions? We have Kevin on. Absolutely. So I know that's super exciting. So this may be an item that you want to pull as well. Yeah.
You want to put it on regular? Um we don't have to put it on regular. I can just pull it during instant. Okay. Do you have any questions in regards to Can we pull that project open? Uh, Andrew, please. I know we have a few uh illustrations in
the uh down further. So, it's a PDF right here. Yeah. Well, maybe it wasn't that one. Just one. I don't see it. I thought we had some uh photos, but either way,
that proposal one. Yeah, I thought we I thought I opened it. I don't think they have them yet. Okay. May maybe it was something else, but either way, if you have any questions, uh, Commissioner Kelly, Kevin's on. Um, no, I mean, I I'm going to
I can talk to Andrew, too. But, um, what's the timeline that we're looking at? You want to start? Yes, sure. Once once we uh get them a purchase order, you're probably looking at six to nine months of design and uh and from that point, we'll come back to
the commission. Well, actually, we'll uh we'll involve Andrew and Dan and you and some others to look at the design and then at that point, we'll decide if we're going to go out for bids to actually build it with Palm Beach County. I think Palm Beach County is actually going to do that. Is that right, Andrew? We're designing it and
Palm Beach is like a kick in on this one. Um, no, actually we're going to end up we have money budgeted next year for a project for construction 750,000. So, okay. Um, well, there will be a project start sometime some point next year after the design's done. We still have to get with
the county and and uh engage them with a maintenance agreement, too. I see. Okay. That's what it was. So, probably summertime or this time next year, we'll be getting close to kicking off a construction site, I imagine. That's super exciting.
Okay, thank you guys. 7K is a uh pipe rellining project for uh Southeast First Street. Uh 7L, this is going to be replacing the
playground at uh JC Park. Oh, when is we're going to replace the playground? Are we going to do those? It's actually the design. This is a design master design. Yeah, it's design and consultant service
later on. So that'll be separate. Correct. They they they got it down here that we already put the purchases in for those and they pulled it out of C. They pulled a couple of different parks. I want to say barrier free. It was Sarah
Sims, I believe, and also JC Park for the shade over the botchi ball. Yeah, that's good. And like a little shed or something to go over there, too. So, one thing that makes me think cuz I was at JC Park last week and I was uh doing my patrolling and I walked over on
the pier and there's a there's a plethora of trash in those mangroves. And obviously that happens when the tide switches. There's only so much we can do. Mhm. And I know I've brought this up in the past, but I think as we go into this budget year, I want us to think about
getting some type of vehicle uh like a skiff or something similar to what West Palm has for um like litter control and maybe also patrolling some of these canals if there's some of this like these dock issues, right? Like I know we
have an item on the agenda later um in this review, you know, that maybe could have been prevented. If um I I kind of want to pick kind of like piggyback on I think what we need to do and ask staff. The city doesn't have any
boats dedicated to patrolling those canals or going to inter coastal waterways to where we can actually look at stuff like that. And obviously if you're a coastal city, you need to have some sort of vessel both for your canals, freshwater, and also because
there's a plethora of different opportunities for uh non-permanented docks, uh trash cleanup. There's and Adam, is there any way we can actually look at that? Yes. Yes, for sure.
Already. And I I that's obviously your guys' decision. It was something I was going to bring up, but I'm glad you kind of brought it up here. Is that something that the commission would be would entertain? I think the other thing to note too is there was an issue maybe six, seven
months ago with a um with like a housebo that was staying in a dockage that wasn't supposed to be there and was violating uh code issues. And then also there was some criminal activity. They were dumping their black water there. Right. And you know, I know we have the
the police officer boat, but I think there's a limited scope there. What what um what the marine unit could do with that, but I think when when it comes to this skiff, I think it's like a multi-inter departmental um use, right? So solid waste code, things like that.
Because I think if we had that and we know and it's obvious to identify that there's like a housebo dumping black water and like some undesirable activity that could have been off of North Road, right? That's what I'm saying. And that was going on for months and months and months for these residents, you know.
So, I think not only is it a reactive um like solution, but I think we can be proactive with it. So, that's just a thought I got when I was looking at um JC Park. The other I could see I I could see a usage for probably two vessels, especially with
the building department and also code enforcement. the city would just have to obviously train um someone that's going to be able to navigate those vessels in the waterways. It's not unprecedented. There's there's a number of cities to the south that I'm I'm aware of where they're they're building code enforcement departments
actually have have boats. So, could we take those funds out of the building fund, not the CIP? Yeah, we will be creative. All right. Thanks, sir. Um where did we leave off? We left off with
the uh um 7L. Okay. So 7M, this is the this is our uh annual uh replacement of our fencing and maintenance and repair and not to exceed $250,000. That's citywide. 7N and this is going to
go into the uh shades uh that I was speaking about. 7N uh is going to be an expenditure from 162,279,000 and that's going to include JC Park. Is that correct, Kevin?
Yes, that is correct. 70 uh West Architectural Design for Pence Park Reconstruction Project uh in the amount of 375,000 and a 10% uh allowance of
37,500 for unforeseen conditions for a total of 413,000. CRA is reimbursing us for that. Correct, Andrew? Yes, that's correct. Okay. Uh 7P.
Uh again this is west architecture and design for professional services design service for project in the marine complex in the amount of 334,515 plus 10% allowance of $33,452 for runs
for sinking. This is the buildout for our uh marine complex and does this include the cost um that they're going to and obviously they know that we have to raise that building. Hugh, I guess you'd be the one to kind of talk about this.
Yes, they do. They're aware. Okay. All right. I got I got a question real quick about these allowances. Do we do that just so if there's a change in cost, we don't have to come back correct for reapproval? And then how do we do we just distribute
those funds back into the general fund if there is an excess or do we reallocate that? No. How does that work? How are we tracking that? They will go back into fund balance. In the fund balance. Correct. So you're putting everything in the fund balance. But that's a CIP. Those are CIB dollars.
So they'll go back to CIP. So that's going to be 302. If we're using 302 or 303, they're going to have their own fund balance and it's going to go right back in there. Got it. All right. That makes sense. Yeah. But and I can tell you like like Kevin and Carl like they they pride
themselves on doing projects under cost. Yeah, that's good. I I like that it goes in the fund balance, you know. Where did I leave off? Uh, okay. 7P. Any questions on the marine complex? That's going to be being paid to the fire assessment. Um, and that's going to be
both for police and fire, right, Hugh? Yes, sir. The public safety dock will house both the police vessel and the fireboat. Hugh, I got a question for you. Um, so I know the the fire boat's delayed a little bit, right?
When are we anticipating that arriving? October, November. All right. All right. So, it's still this year. And but we're going to we're going to go ahead and put the rigid hole inflatable on the dock on the lift as soon as it's completed so that we still won't have to
trailer it from special operations station. It'll be there and it'll be much quicker once it's there until the other boat gets there. Makes sense. Maybe just a thought since we're discussing potential additional vessels, maybe we look at obviously wouldn't keep them on lift because I
know that's going to be expensive if we were to change that. But is there I don't know what the layout is for this uh public safety dock, but if there's an opportunity to um create an area to keep those on trailers, I think it's easier just so we don't have to
I guess maybe you could keep them at public works PD or PD. Yeah. Well, I just think east of 95' be more convenient, you know. No, they have. Yeah. I mean, the best place would be at Harvey Oyer, right? It would be. So if there's room, you know, to keep additional vessels, you
could they could keep them there because you guys are going to fence in that area, right? You Yes, that's correct. And what we can do, commissioner, is we'll we'll we'll You see what I'm trying to You see? Yeah, 100%. We'll take a look at it because we might be able to put a float on dock somewhere, you know, there as
well. For an additional vessel. Yeah, that's that's great. Yeah, that really keep it on the trailer behind the fence. You can do that, too. There'll be plenty of room for that on the east side of the station. So, we'll see. We'll we'll take a look at it and uh and I'll let you know as you guys begin to plan out the
other vessel purchases. Yeah, let me know when uh when that fireboat comes in. I'm excited. Yes, we're all extremely excited. You you you all will be the first to know. All right. Thanks, Chief. You're welcome, sir. 7Q is going to be a increase to our
warehouse supply expenditures from 120,000 not to exceed 190,000. 7R going to be approved purchase and subscription of Argus hub premium arist online community platform along with supplemental GIS tools to support the
city's adopter road program and environmental systems research institute in an amount not to exceed 200,000 7S is approved the first amendment to the piggyback agreement with con authorization of one-time expenditure any amount not to exceed 1.2 2 million
for the replacement of three elevators. Uh this is including the 813,000 removal from the 403 utility fund. Is that correct? Uh Kevin, this is for the Westwater elevators and also the uh schoolhouse museum, I
believe. Where's the third elevator at? There's two. Go ahead. Sorry. Sorry, Kevin. It's also the utility administration building. So the two elevators being replaced uh one at the west plant and one at the utility
admin building. Okay. All right. Perfect. Um are those now we're replacing those elevator with combin now. What elevators do we have in city hall? We're okay. It's not so much what they
are as what safety measures they have on them. But we have Schindlers in city hall. Um, you know where I'm going with this. Correct. I know where we're not putting that in there. That's fine. Okay. Okay. Yeah, I know where you're going. No, I don't want to experience that either. But we have CO, which is a great elevator company and maintenance
company, so we'll be fine. We're not putting that in. All right, Amanda, I'm going to let you take T. Okay. Go with your public art master plan review. Yeah, sure. So 6T we are awarding um
from the RFP also future forms for the public art master plan. Um they came in at $75,000 and we have a $7500 contingency that we're um adding to that. Um and they will be they they won't be present but they will be online
if we have any questions. I'll also be present if there are any details that anyone wants to go over as well. All right. Thanks, Amanda. Uh, can you pull up you, Andrew, because there's a uh our renewal for the um
157,000 for Is Maria going to be at the uh commission meeting, Hugh? In case they have any questions as far as that? I don't think they're going to have any questions renewing the command counseling center. I I think we we use that. Have we had any sort of performance metrics tracking the usage
of that uh that service? Um I could check with her and I could get the total number of sessions. That's about that's about the best we can do which gives you a good indication of how many folks are using the service. But it pardon me it's not just the service for the sessions
that's uh by annual training. In fact right now they're doing departmentwide training and teaching post-traumatic stress uh techniques, breathing techniques, relaxation techniques, going through a lot of biochemical and physical reaction to stress. So they're
part of the contract is also this mental health and uh education for first responders. So uh I I can reach out to her and see if she'll be available, but I can comment if if necessary on any aspect. Is is are there any PD personnel going through that training or is that just fire?
Uh to my knowledge, it's both PD and fire. I'd have to check with her or with Joe to see what she's been doing over there lately, but I I know it does cover both departments. Okay. I I listen I it's a valuable like resource. I understand that, but I want
to make sure that there's an ROI and we're actually utilizing the service 100%. All right. Thank you. Any other questions with any of these annual renewals that we have on you before I move forward? No.
All righty. Moving on. 8 A and Amanda, I'll let you take both 8 A and item 8B. Uh we're going to table that because I think we need to do a little bit more due diligence into that specific item if
the commission's okay with us tableing it. Yeah, I want I want to get with Adam, okay, about that and building. I got some more questions and I my thought is like I think I need to look more internally if there's anything, okay, that we can do. So, let's just go over
AA, Amanda, and we'll skip A. Can I just have some quick clarification on B? We're not going to table it at the meeting. We're just going to bump it when once we republish it. Keep it on the table. We're re when we republish it that the item is going to
go to future agenda items. Correct. That's what I want to clarify. Thank you. Yeah. So, just did re the applicant did renotice this meeting. Um, have I mean have there been any other conversations with the applicant that we should be aware of or because they are all under
the assumption both both HOAs are under the assumption this will be heard tomorrow. We've been in communication with their but you have been in communication with me and I need I got more questions about this. Okay. We should notify the applicant
that um well could they make time to make um time for you commissioner prior so I don't like doing things at the 11th hour that's what I don't like and I work full time
I value my time I'm here I don't like being pushed 11th hour I don't like doing things hastily no I'm just trying to I'm just I'm going to say this I will be tableabling this item and if there's consensus there's consensus So, I will address it at the very
beginning of the meeting and um and you know, maybe since you guys have those HOA's contact info and we haven't been in the loop, you guys can send that email to them and allow them like maybe a recap of my discussion from this evening.
No, no, no. We'll when we republish it, we'll republish it with 8B on the future agenda. We'll reach out to them letting them know that there's additional due diligence that's needed from a staff side and also with the commission and we'll bring it back at a later date. So
just table the item when we republish it. So I I will contact the applicants to let them know. I that's all I wanted to know is if I should reach out to them and let them know we're tableabling it from now. Okay. Let's uh let's get into these impact fees. Okay. This one's actually very very
simple. This is a very minor amendment to uh the mobility fee that we just passed. Um we are simply changing the the applicability from um when like right now it says that uh it'll impact
when the applications on when they're submitted instead of when they're issued. Um which is an oversight based on on staff's part. The correct way to do this and consistent with all of our other impact fees is based on when they are issued. So, it is a very simple
one-word amendment to make it consistent for administrative reasons. All right. So, 10A a pretty uh pretty self-explanatory. This was a uh item that was uh brought forth earlier that uh it's going to be approved the establishment of a charter
review committee. This is in line with quite a few other m municipalities when the charter needs to be updated or we need to push uh charter um amendments to um referendum. And I we just got to look at and get clarification of a what's the board going to look like? Uh how often
do you want to update the city's charter? Is it going to be every 5 years, every 10 years? And any charter updates that the commission wants to uh wants to see. So can we click on this? Yeah. And I can provide information um about
this particular item if you have and then kind of what I envision for you guys might want to explore for the future. Yeah. Um real quick for the um so I know we we've discussed and I think we've had I think we've got actual
consensus about the the previous discussion regarding like residency and elections. And so I I just want to make sure that we're, you know, clear that I want to move forward with those initiatives, right? And my purpose of
establishing this and having this this conversation is to then allow this charter uh committee to look obviously do what it its name is, right? Review the charter, propose certain things, let them be autonomous. Um, and I I didn't
dive through this yet, Shauna, but based on our conversations, it seems that um, you know, my opinion is we allow like each individual in the DAS gets to select a a member and then we allow those individuals to
um, select their chair, vice chair and um, and then allow them their first assignment. And my my my um my my vision is that like legal will be a part of this process,
right? So there's like there's a subject matter expert and that way they're just not relying amongst themselves. Does that make sense? Of course. Okay. If you if you want I can give you kind of just a brief overview. I know this is Okay. Great. So, uh, based on the
direction that I got from the commission, um, there's different ways to do charter review committees. So this one because of the time frame and getting something on the referendum by March, the way this one is going to work is each
commissioner will pick someone and then at this meeting, you don't have to pick it at this meeting, we just do the reso on August 5th, we will um ratify the selection of each commissioner at that same meeting. those um charter review
committee hopefully will be there and the commission will direct what charter provisions you want looked at. Okay. And then by October 20 reviewed correct and by October 21st
so one so I'm going to stop you there. Um, okay. So, what I said earlier, I I I don't I want there I want this committee to also have the autonomy to bring things forward because there might be something that myself
or Mayor Shelton or Commissioner Kelly look at that that they see, right? Or vice versa or that they might not see or they there might be something that I'm not seeing that is a great idea. So what I don't want to do is box these individuals in
on what they can and cannot bring forward. So the way I have that written right now is that for something to come to you guys for a recommendation from the committee is that it has to be a majority vote of
the committee. Okay, but the committee has the autonomy to to discuss items. So say I'm on the committee, I want to bring something. I just want to make sure they have the freedom and that they're able to generate ideas, you know, or maybe look
at things in the past that worked, didn't work, whatever the case may be, right? And otherwise, it's just there's no reason to have a committee if they're just following marching orders from us. I don't like that. I want them to I want them to operate independently, freeth thinking and autonomously.
It can be more. So, I was thinking of more higher level. These are the areas you know that we have concerns with higher level you know section or number A right and but not concerns are
with the A correct okay yeah you can say we have concerns about this one but not giving them specific direction necessarily okay and they will have but do they have time to go through the entire charter and make
recommendations for an entire ire charter overhaul they don't so we do have to put bumper rails on it right fair and so there has to be some high level but if there is something with the charter review committee where there is a majority vote then on October 21st
they will come with you and say these are our recommendations and then everything is 100% at the discretion of the commission whether or not we take that forward for an a referendum because of our time frames
too. I mean this these things might whatever is discussed and brought up there I mean we don't even know if there's March elections right so if there's not March elections if there's anything that the board discussed and brought up that there wouldn't be an
opportunity for any like say for example if um like we've all decided that we want to change in the residency and how we operate our elections you know we're we're there we this board has decided to move forward towards legal working on that, right? We
don't need that to go through the review committee. If there's not an election in March, that will then not go until the November uh midterm ballot. Well, couple quick things. Let me just highlight that. Even if there is not a March election, we can still send a
referendum and open our polling places. So, that's expensive and I would like I mean, we can do that, right? And I think I don't want to get too in the weeds of that conversation, but I think okay, the more like I understand what you're saying. We do have the ability to do that. I just I think the
the more frugal ways to like organize these with, you know, obviously our elections when people are going to come out and vote or in the midterms. Well, there is one caveat with the November election. So, we have received information
before like December, I think. Let me just briefly tell you quickly my envision of this right really quickly is you know it's more specific focused and then let's assume we have an election in
March we do that then in before January we create a charter review ordinance which requires the city every five seven years to create a charter review committee and then we would do that highlevel review
that's going to take a year. Uhhuh. And then go forward and not this specific incident. But let me just caution you about going in November. There may be some push back from the supervisor of
elections that she will not put this on a November election, a referendum from a So I think we have I mean I wouldn't assume that. Um, I have a decent relationship with Lenny Link and so I think I I I think if we I I remember
from a while ago there was the parks bond. I think it was I think we had to get it in November or December in order to get it on the November ballot, whatever. I think the big here the thing here is like what is
crucial to everything in life is communication. And so maybe we email them, hey, here's what the city of Boon's kind of thinking about. What are your thoughts? Right. And let's let's start that communication. Can I This is me. Can I really quickly
um I just wanted to chime in on that. I did speak to um Wendy Link directly. um straight from her voice, she had told me straight from her mouth, she told me um no municipal elections uh get any referendums or their ballots on the um
November election unless they actually have a November election, but she said they will not go on the November election. I don't know if will change. Wait, wait, wait. Let me just let me pause. Can you get that in writing? Wait, let me pause you guys a second.
She said that she has no right to do that. So, I just want you to fac I I want you to factor in that if if we were to get someone who says we're not doing that for November, we would have to file a rid of
mandammus, I just want you to factor in the legal mechanisms that might have to go in if we get push back for November. But we are getting way far ahead and above what we're doing right now. And I think I hear what you guys are saying, what you want right now. And our plan is
to get that done for you. Yeah, I think we let's just let's just like start correspondence with the supervisor elections like documented though. Okay. Um any sort of correspondence that you have going forward me or uh or Sean, let's just make sure we get some
something in email that is going to be memorialized. Okay, Mey and I can we'll work together on that. All right. Um, any more questions before we end the agenda review? I know we have uh some future agenda items up as well
if there's any questions on those. Okay. All right, guys. Anything from staff before I end it? Already? One thing. One thing, Dan. Um we will we will have we already mentioned the one item that we'll probably be republishing which is the change order for the Chapel
Hill paving. Um we have the golf cart item is going to be republished. Will we publish that probably tomorrow? Um I'm also working on the the ERP for the city. Um we're looking to bring that also back or publish republish either
Friday or Monday the latest. Um, we're working out the final details. We hope to have that worked out tomorrow and, uh, and put that on the agenda. So, um, if we do that, I'll give everybody a call just to go over kind of what that item is going to be and and what's involved
individually with the commission. How soon can we get that ERP item on the uh, agenda? Andrew, we're hoping to have it tomorrow. Republish with adding it tomorrow. Latest will be Monday. All right. Perfect. All right. Thanks, sir. All righty. All right, guys. Have a good
night. Andrew, thank you. Yes, sir. Would you just send me a text message on that because I I got a lot of family down here dealing with the you know the death of my wife uh brother. So just just just cuz I may not be in place to
hear to get your phone call. Okay. Thank you, man. I'll I'll coordinate with you. We'll get connected with you so I can give you an update. Thank you. All right. All right, have a nice evening everyone. Take care.
All right, guys.