No, not really. I mean, I thought this going to be real. Hey, if I can get y'all's attention, we're going to call the meeting to order. Um, like always, I'm going to have Mr. Brad Thomas say a word of prayer for us. Let us pray. Gracing
Father, we just thank you, Lord. We thank you for your love, your mercy, and your grace. We just pray Lord as we meet this evening that you'll uh give us the wisdom Lord to make good decisions. Uh give us the ability Lord to uh put our differences aside and come to a common
ground Lord. Help us to be respectful to one another. Um just hope that we do everything you do to be pleasing to you Lord and we going to thank you ahead of time for what you do. In Jesus name we pray. Amen. Amen. Thank you. on the agenda here. We got on the the
meeting minutes. I think everybody got a copy here on the table. Hope everybody had a chance to look over it. Look for a motion that the meetings meeting minutes were ready. >> Accept the meetings uh from last
March 30 to March 31st. I'll second it. >> All in favor? >> At this time, um Chris, >> a little mercy. >> Paige has asked that he'd like to step down
from treasurer at this time. So for this month, we just want to ask Miss Pam Little if she'd read the treasur report. Sorry, Pam. >> While she's doing this, I'm assuming it's time. Obviously, we got to fill
that spot. Obviously, our uh and you can see on the agenda towards the end, but our officers being reelected is May 26. I'd like to make a motion that Miss Pam fills in for the next month. until we get to May 26th, ain't no need in electing
a treasurer just to turn around in a month and reelect somebody different. Um Pam's willing to step in temporarily. So I'd like to make a motion to let Pam be step in as a treasurer until May 26 when we elect a new uh evil.
>> I agree. >> I have a motion for that. >> Yeah, a motion. Jimmy seconds. >> I will second. >> Jimmy was the first. >> All in favor? >> Any opposed?
>> Thank you, Pam. >> Okay, first of all, we're going to go over your profit and loss. This is a year-to-ate profit and loss. First portion is your income where it shows you uh building rentals, reading rentals, and so forth.
where you have a total rental income 56,000 that is year to date now Jan what is it July through March because our year begins July 1. Um, also you have all your fair contributions, advanced tickets, booth rentals, and all this
kind of stuff is broken out to you for you in categories on your fair income, which gives you a total fair income of 157,948 $40.84. Then you do have some general incomes,
miscellaneous incomes, and so forth. Uh, your total income year to date is $242,136.93. Then you'll go into your expenses. Um, not going to read them all to you. You can look at them. You've got some service charges on your bank, some ground maintenance. Then this is just
typical doing business kind of thing. You do have your fair expenses broken out into each category. um things you have to have, security, um services, cleaning, entertainment, and so forth. Um then you just have some
general expenses, your lease, your arena lease, um professional services. I'm assuming that your professional services. Okay. Uh office expenses and
so forth. uh glorious insurance and um city of start utility bill, that kind of thing, which gives you um your general expenses, $68,895.19. Then flip over to page two of your P&L
should be on the back. Um you've got some outside services. Bless their hearts, people keep us straight. uh maintenance and so forth. And down at the very bottom, you're going to see your net income. That is
what it has cost us to do business year to date. Income and expenses, net income, $124,84.78. Go to your balance sheet. This the next page. You will see what you have in checking.
Um you have two checking accounts, building account and a checking account is separated. Um and of course petty cash so we can do business. Um
accounts receivable things that are still we're still waiting on that kind of thing. Accounts payable things we have to do without or we've had to write off. Um, is it something we had to write off? >> I do have a note from Cindy.
>> Mhm. >> Um, at Rian White and she let me know that whenever they did our last books return, there were some things they had to write off and those are still showing up on this year. And they will they will they'll be on there for the entire fiscal year because this is year to date. But this gives you a better
overview. If you're just looking at monthto month, all you see is what came in that month and what it went out that month. You don't know where you stand. When you get a year-to- date report like this is, you know where you stand. You see everything, the good months and the bad months.
Um, if you'll go on down, you'll see where you have your retained earnings. And then you also have the net income. That's the same number that was at the bottom of your P&L. And so your total liabilities, I guess what we have, bank people like
to see that is $187,541.25. Now, if you have any questions, I'll try. >> Thank you, Miss Pound. >> Do I have a motion that the finance report was read? >> I make that motion.
>> I have a second. >> All in favor? Any >> oppose? Thank you, Miss B. Sorry, who seconded? Thank you. >> At this time, we're going to move to item number four. Um, an update from the
fair manager, Miss Harley Richardson. Hud Hutchinson. >> Um, okay. So towards the beginning of April, the fairgrounds hosted the master gardener plant sale. Um I do hope that that was a big success. I know that I
bought some plants myself and I did see a lot of people up there when I did so. So I hope that it was a success. Um then I presented a progress report at the state of the county meeting. So I shared updates on the fair, of course, that was
the headline. Um and then our plans for the coming year and a snapshot of our goals for the future horse arena. The report appeared to be very wellreceived by the county commissioners and many of the community members in attendance. It was packed house that night. So I
thought it was good that we were able to get the word out to so many people. Um I also visited the Northeast Florida Fairgrounds in Callahan. Um, I had several insightful conversations about their board structure, their operating procedures, and the additional events
that they host throughout the year. Um, she showed me their calendar. It is full year round, which is something that I strive to do here. Um, so it was very nice to get to know them. Um, and I had a great time touring their grounds. I'm looking forward to learning more about
some of the amazing grant-f funed facilities that they're developing. Um, I hope that they can give me some insight as we look into some of those options. I would also like to note that they visit visited us while we were doing our fair and they had huge
compliments on our midway and our livestock programs. So, it was nice to hear that from a bigger fair. They see about 55,000 people every year for their fair. So, I thought, how cool is it that they have those kind of compliments for us just getting started, a little under
10,000 people. Um, we also held a fair committee meeting to review this past year's fair. We discussed more in detail of what went well, what did not go so well, and some of our key takeaways and things that we want to accomplish in the coming year.
We expect to meet again in the coming weeks or even next month to begin planning for the 2027 fair. I look forward to having more time with you guys this year. Um, I also had some maintenance completed at the fairgrounds
and have been working closely with the fire marshall and our county maintenance department to ensure the fairgrounds remains safe for our patrons and in compliance with codes. There's still a few items on our to-do list, but in partnership with the county departments, we are putting together a pretty good
plan. I have also looked at some options for grade three and how we can start renting it out more. Um, I don't know if any of you saw the post about it, but I'm hoping that we'll get some rentals in there soon. And I'm brainstorming ideas on how we can make that a more
attractive rental space. Um, I secured a date for the annual rim cookoff hosted by the Bradford Fantasy Football Week. That is something that we did last year and that raises funds for holiday with the hero program. Um, I look forward to helping them grow that
event into a greater success down at the fairgrounds. So, that's one thing we have to look forward to that we'll be hosting this winter. Uh, it is November. Good question. I need to get that date for you. Uh
Jimmy, do you know November? >> Rick has that information. >> I got it. >> Um I will let you guys know the date, but we've got it down and um I'm looking forward to hosting that and hopefully making it a bigger, more established
event. I am also been talking to some potential market partners who put on markets with different types of vendors like antique vendors um or just local craft kind of fair things. Um and I have got somebody who is interested in using our fairgrounds. So I'm looking forward
to talking to her more about that. Um I've also gotten to meet some representatives from the Florida Barbecue Association. they might be interested in using the fairgrounds for a large scale cookoff and I'm exploring options that we have
to do a holiday event in the fairgrounds this fall or winter. Um so those are all things that I've kind of been working on but I need to put together a more solid plan to present to you guys in the next month or two. Um, in the meantime though, our first Bradford County
farmers market is scheduled for May 9th and we are hoping to do that every second Saturday throughout the summer and this season. Um, that is with the help of Miss Nicole and Elena. We currently have 20 vendors signed up. I hope we can get some more in the next week. Uh, but I think that's a great
start and I encourage everyone to stop by and support the local vendors. We also have a food truck lined up so you can come get some food if anything. Um, I I really want to see this event grow into something that people in our community can look forward to and know that it's happening every second
Saturday. I think it'll get people familiar with the fairgrounds and I think it'll be a positive association. Um, >> is it like 9 to2 or what? >> It is 9 to 4. >> The last thing I am going to tell you about is I'm going to attempt to use
this projector. Uh, but it is out of the building, so I might just have to tell you about it. But we will see. >> While she's getting that set up, I just want to give you an update, too. Down there at the fairgrounds in the two barns, the swine and cattle
barn, we've been longing for years to have the gate openings widened from a 8ft gate to a 16 ft gate. Right after the fair this year, we was able to get a vendor contractor to come in. They widened it to 16 foot and then All Out
Fence is putting in a slide gate for us. So, that's going to make huge success for getting other stuff to come in and out of the barn. So, that was something we was able to get done pretty quickly as well. Okay, this might not work guys, but I the last thing I wanted to share with
you. Can you guys hear me? >> Okay, the last thing I wanted to share with you was that I have met with a representative from Ticket Spice. They are maybe it will work. They are an online point of sale platform. One of the
things that I know we talked about in the fair committee for sure um and was a note there we go after we had the fair debrief was that we wished we would have had an easier way one to process credit cards and even cash at the ticket booth
during the fair and then how nice would it be if we could sell those pre-sale tickets online. Would we see an increase in ticket sales? I think that's likely. Um people are used to that now. So, I met with a representative from this company called Ticket Spice, and I do
think they could benefit our operations in the coming years. We do have some time to decide. So, tonight I just wanted to share with you some of their stats. Um, they charge 99 per ticket. Uh, that doesn't matter if
we're selling a $40 ticket or a $10 ticket. They have a flat rate of 99. Um you can see there I noted if we are doing tickets under $5 that drops to 49 but that's the only exception. Um so
that is what we are paying them to use their software. The processing fee is actually just about the same as Square. The Square readers that we used for credit card processing this year charge 3.2%
2% I think it is and then like 15 cents per transaction, but it comes out to about the same thing. Um, and that's typical for most all card readers. They do have messaging available for another 25 cents per ticket. So, that
would be $1.25 a ticket. Um, I think that's something that is nice that they offer. I don't know if it's something that we would use right off the bat, but they do have the capability to allow us to be able to send a text message to everybody who bought a ticket for this
specific night. So, if we were having a big concert and we wanted to say they are getting on stage in 5 minutes, make sure you get out there. We send them a text. We would just pay that additional price. Um they also will send
us card readers and they we can rent hardware from them for our ticket booth. So one of the things we talked about in our fair committee too was that those tablets we used if any of you work the ticket booth this year you you know and I am sure you feel the same way as me
that they're quite outdated. Um so with this we wouldn't be purchasing more hardware or more expensive tablets. we would be running them for the week of the fair. Um, this link here is a mockup website that they made for us and maybe
the thing that I am most excited about. Um, we could use this year round to act as our website. Um, it has the capability of making pages. Not all this information is accurate. So, this is
just something that their sales rep made to show me what is possible, but this is what it would look like to buy tickets from us. So, how easy is that?
>> Um, back to on the dates though, people were having trouble uh deciphering what date they wanted to come based on what the price was, >> right? So if we, you know, could set the prices where it >> for the days >> for the days.
>> So that is something we can do in here. See how he's got it broken up in ticket one, two, and three, >> right? >> Um that that's something we could do with the days if we have like a half price day. That would be a separate option. And it would come with scanners.
That's part of the hardware rental. So when somebody brings their ticket to the gate, we just scan it. Um, and it would let us know if they were there on the wrong day. If they bought a halfp price ticket and show up on a full price day, it'll pop up and say, "This ticket is in
your work today." Um, I think it would make it easier, especially since we were mostly volunteer at the ticket booths. Um, seems like easier system. So, that was my example.
We can also do uh other items like this popcorn. Um, and we can do coupon codes. Can >> we do our like t-shirts and our raffle that we did like that? >> And um, I don't have a picture of it here, but when I met with him, he showed
me an example of what that would look like. >> So, if they bought two general admission tickets, a t-shirt, and two raffle tickets. Whenever you scanned their ticket, it would pop up on your screen that you need to give them that. They've already paid for it. Um, and so at that
point, you would just tell them, "Oh, here, go to our fair booth to redeem your t-shirt." Um, we would have to rearrange some things at the fair this year to make sure this system works, but I think that it would be easier overall. So, I just wanted to share with you guys. Um, this is what
I'm looking into. There are some competitors that I would like to talk to before we fully go with them, but this is the direction I would like to go. Anyway, >> Harley, do they give us any like people that's using this currently that we could reach out to? I mean, another organization or something that could
tell us their pros and cons about it? >> Yes. Can you see that? Okay. Um, so Bold Media is somebody I know that uses tickets and there are a lot of examples on their website. I could also
reach out to these people. This is a very large county fair. >> Would you mind sharing that website with the board just so they want to go online and look at this company's examples too? >> Yes. Um,
Ticket Spice. I can send you guys an email with these links if you would like. But this is another cool example. This is something that another fair association put together for their fair. Um, obviously they're a little bigger than us. if you
recognize these band names. >> Um maybe we'll get there one day. But this is kind of what it looks like when you spend a lot more time on your options. So here's an example of how they have the different days and events
that you can specifically buy tickets for. This even is um for concert specifically. So, if we ever got to a point where we were having an event during the fair that we wanted to sell separate tickets for, um, we could do that this way, too.
Anyway, I'll be happy to share the link with you. Um, and like I said, I I am going to try to talk to some similar competitors before we decide. Thankfully, we have until next year. Um, but I really like Chicken Spice and I think they might have one of the best
prices we're going to get for software like this. Any other question? >> I have the people that do my want to pay my credit card stuff. >> Uhhuh. Mark Hooker. I was talking to him around fair and I said I couldn't do something with him because I had to go
work the fair and he said, "Why didn't you tell me I could have sponsored done some sponsor sponsorship with y'all?" So, we need to check with them and see what they do. Okay. >> I don't know if they do something like that >> since you want something year round, but
they would be worth checking into. They gave us all of our scanners for free. >> Oh, that's awesome. >> Our Apple scanner, our Apple Pay. >> I would definitely love to talk to you. >> I will reach out to him and see and let you know. >> Okay. Thank you. Um,
>> yes. Going to a convention. >> I am. Thank you for reminding me. Um, the Florida Fair Convention and Expo is May 13th through 16th and I will be attending. >> Yes. But there might be vendors like
similar to this. That's a very good point. Um, and one of the reasons that I just wanted to like show you guys the direction I'm wanting to go, the type of software that I think we should get. Um, but I don't think we have to decide on this company at this moment. Um because there might be somebody I like better at
the expo. We'll see. That it Okay. Thank you. >> Thank you, Miss Harley. >> This is not pertaining to this, but I was going to say, did you um get your floor order
taken care of? >> They are working on that. >> Okay. I just >> We thought we had it fixed and then I stepped on it the other day. But >> Okay. I just want to make sure cuz we don't want you to slip down. >> Yeah. Thank you. Thank you. It would be
kind of bad if I fell out of my office >> or someone might get a you might be able to get a sponsor for the building one >> really at Okay,
thank you. That is um >> I didn't hear. I'm sorry. How did you >> She said we might be able to get a sponsor for the building one pigeon while I'm at the conference, right? You have specific someone in mind.
A lot of or just I should look for that. Okay, I got you. I will. I looked through who's going to be there. I see. Make sure this is you guys.
>> All right. Next item on the agenda. Um I know we've talked about it getting through the fair and stuff. We was looking at want to for tied tonight. We want to form a bylaw policy committee group to try to help
get the chapter more in line. Our bylaw is more written down and formal up to date. We was thinking of trying to do like a four to five people person committee for this. Um eboard would be excluded and Harley as far as being on the board. We'd be
there at any of the meetings we had to go to. Harley's kind of mandatory to be at all of them for the most part. So >> I Yeah. So I'd like to make a motion to first we got a vote on having a
subcommittee of five people um for bylaws and the charter. um they would be directed to um run through the bylaws and policies first and then at that point that same committee would roll over into the
charter um redoing the charter and then coming back to the board to vote on that. So but I would like we got to have nominations and volunteers but first we need to make a motion to make a vote to form a fivep person subcommittee.
>> I'll make a motion to do that. That's it. >> All in favor? >> Any oppose? >> So, now >> we need volunteers first if we can get five.
>> I volunteer Joanna. >> Oh, yeah. Joanna's not here. >> I agree. So Teresa Phillips, Miss Joanna, >> Miss Pam Whittle raised her hand. >> Pam Whittle
>> Lisa >> and Amanda. >> Okay. >> Can we volunteer Joanna? She's not here and she can't really. >> So actually yes or no. >> Actually Joanna was had mentioned that when that comes along, >> I just want to make sure to do it. I just want to make sure we're not like
pushing her to do it. Right. >> She has talked about doing this. >> Like Strong said she's mentioned several times that she wanted to be a part. So So uh we had Joanna, Teresa, Lisa,
>> Amanda, >> Amanda, Amanda, >> Amanda, and Pam. >> Amanda. >> Okay. Thank y'all. Hand up. Um, I'll start an email thread for the subcommittee >> and we can figure out when we're going
to get together. >> I I appreciate that y'all. This is something I think we're very needing to do. So, I do appreciate y'all volunteering and getting on this. Um, next item is the equestrian committee update. Um, I was going to do that real
quick unless Jenner or Amanda has anything they want to add, but we met the other night, the horse committee trying to go over a few things and after we kind of come up with a list of things that we thought about, it was prevented back to us that the concession stand was
really in a lot worse shape than what we thought. It's recommended by the county just to tear it down. So, in the meantime, me and Harley was set in on the site plan committee that the county is doing and the fairgrounds was selected as one
of the sites. So, during this meeting, I was suggested to them that what I'm looking at is was we like to do phases. We only get so much money. What's our first step? And to me, the first step is establishing the horse arena back down
there where it's at. And that means putting up a like we talked about just an arena, some lights, a concession stand of some sort, bathrooms, something that we can start having some shows down there again with um they all agreed that
was a a good step to start with. Then we'd move into phases of like a covered arena, you know, then what would be the other buildings? I mean, we got to phase this out. You know, we're not going to get a big chunk of money, do everything at one time. So, they are developing the site plan right now with the first
priority being the horse arena on how to establish that back. So, I don't want nobody to think that we're not wanting to put that back cuz that is the first thing that I told them that I wanted to see us get back at least the horse arena put back down there where it's at. So, I
think they're supposed to have that to the county commissioners >> by May 5th. >> May 5th, so next week. So hopefully we'll get to see that and we can kind of comment on that from a horse committee standpoint and see where we can move forward with that. >> Um
>> I think that's a morning meeting too. >> Yeah, it is. It's a 9:00 9:30 meeting. But anyways, so like I said, I just don't want nobody think that we're not thinking of the horse arena. That is a top priority after the fair's been over with. So, um,
>> Jimmy, you're a man. Got anything you want to add to what I just kind of commented on or >> I think you were hit everything. Perfect. >> Give me no more information. >> If um if y'all can't make it, May 5th, >> I'm coming May 5th. I'm looking at my
phone right now. Perfect. >> I'll be there with bails on. >> All right. Well, that's um all the information I got on that. >> Yes, sir. >> Do you have any idea of what kind of
money >> just the few things you mentioned? I mean, have you looked to see fencing and and stuff like that? Do you have a base cost? I'm just asking because TDC has been asking me
>> and so I'm just trying to give them a heads up because they have some funds they're going to be doing some things with and they don't want they they have this in their mind. They desperately need them. We have >> kind of we're just kind of waiting till after this May 5th. >> Like I said, we kind of established that
the other night fam me and Amanda and Jimmy and Miss Lisa was there in Harley. We kind of want to establish us just a basic list of needs and this was before we realized that the concession stand needed to be basically be tore down completely. So we're going to have to relook at those numbers that we kind of
halfway budgeted um and try to come up with that. So we definitely want our plan to coincide with what you know the county is presenting but >> but we are trying to get those numbers to you. >> When is their next they meet on the 21st
of May. Um, and the reason I'm asking is a lot of time comes June and July is difficult for me to get a quorum. And also our TDC board, I've had two resignations off that board and they're very specific seats. It's not like just any and
everybody can fill them and I've got to get people back on there. So, I'm worried about a quorum and this kind of thing. So, I didn't know if y'all could >> Could we get on that May date? >> May 21st. I know the lady that does agend
on there. I think I know that lady. Um, but anyway, that that's why I'm asking. I'm just looking at what's going to be happening June and July and then if we don't get on till the August agenda. Now, that's September before it goes before the county commission. You see
what I'm saying? I'm just >> Oh, man. I say I say after the 5th, let's us get together the horse committee meeting and see if we can get some good budget numbers together >> and then and we start on that. >> Yeah, we'll have some numbers by then on it. >> Yeah, we could do that. We'll we'll meet
prior to your meeting and we'll get you something. >> Okay. >> Thank you, Miss P. >> Clay, did you have something else, too? >> Did you say it's Thursday? It's the third Thursday. >> Is it during the day or
>> is it new? >> Probably at downtown that same lady, she's falling behind. >> Uh, next item on the agenda. Um, we had a nonprofit organization reach out to Harley about using the facility >> building.
>> Building three. So, by the way, I think this is part of your organization. Would you like to present to us what y'all are doing and what you're asking for? >> Yes. >> All right. The name of the uh organization is the Dreamers and Doers
of uh Rafa County. It's a nonprofit organization. What we're planning on is uh and the mission for this organization is to um support and empower future generations through education,
opportunities, and experience that prepare youth for success against all odds while embracing resilience, perseverance, and dedication. Also, we will be honoring uh women of uh excellence.
Well, we're be honoring women in the community that people have nominated that has um been instrumental in the community by way of um their achievements and highlighting
their um their uh contributions to the uh to the community. And so this this uh will be we're asking for Bill three for um
June the uh 28th, 2026 nonprofit organization. What do we normally do with nonprofits? I think that's been a case by case thus far since I've been here.
What's the rental fee on building three? >> Building three is $500 for the day. What's your security deposit? I >> think it's 250. Okay. That those are all things I think we should address in our new bylaws
policies. >> So, am I understanding right that y'all are asking for free rental >> consideration for in in for this event. It's a community event.
>> What are y'all going to be doing down there? Is it an all day event? >> No, ma'am. It's going to be from like from 6:00 to probably 10:00 at night. It's the evening affair, afternoon affair. So, formal affair. Uh we will be um
a formal affair. There will be um it's about the children um >> presentation >> big part awards presentation >> awards and you know crown of the queen and different stuff like that. Yes. And
of course and of course uh the women of the community that people have nominated they will be presented at that time. >> I think that's good. Same thing y'all did like the Junth thing. >> Yes.
It's nice. >> I mean, nothing against them. Nothing against anybody. No problem. But I think somebody at least needs to be paying cost. We got a lot bill that's horrendous. You're going to have garbage and clean up. Who's going to clean up the garbage?
I mean, I think that's stuff we need to think about and talk about when we're talking about rent to nonprofit people because you're going to have that a concept. And I know you're on this board and I it's great what you're doing, but I feel like we need to have some type of fee for something
that or you can read the meters, let them pay the light bill, you know. I mean, that's true. Take >> this is to get scholarships for children. >> Yeah. put them in and >> things of that sort. So there is no profit that's this and I hear what you're saying.
>> It would just be reading the meter, pay the light bill for the expense, maybe do the security deposit. That way if anything goes wrong, >> you got that and then you can you can refund the security deposit if everything's all good or whatever your
cleaning fees are. If you have a cleaning company that's got to come in, I mean either >> we clean up ourselves. >> Well, yes, but I rent a building too and you have to have it certain things done before
>> and I understand that my organization has rented for from the fairgrounds before and never had a problem and the u armory that we were responsible for. So um just some thoughts I appreciate that. How much did the
strawberry festival take? >> We paid a lot bill but we were outside. We were on the ground. How much did How much did they pay to use the building? >> We didn't use the building. The ground. We were on the dirt. >> They were outside the whole time.
>> Yeah, but they had to be cleaned too as well. >> Outside. >> They had to be cleaned afterward, right? >> Yes. >> They would have cleaned any of the outside ground trash pick up like that. >> Okay. They they used it for how many days? >> Two days. >> Two days. >> So, what was their fee?
>> You $1,200. They're reimbursing the the power bill from those specific meter readings. >> Uh our chair bought that too. We paid $500. >> They paid 500 for this >> and they they reimbured the fair board for it. That also
>> the power bill. >> Yes, ma'am. We have for years. >> Yes. And we have the inmate crew mow it and clean it up. We bring our own dumpsters so there's no extra trash. I don't anticipate that much trash being.
>> Yeah. Well, it's different when you do a short cake. >> It's different when you do a short cake. That's some nasty stuff. >> We had another nonprofit that paid 500. >> 500. Yeah. >> Clearly one in the outside area for the
day. >> So, if the board waves the fee They would just have to pay the security deposit. Is that what you're saying? >> We haven't said >> that was a suggestion. >> I think the suggestion was to get a security deposit in the event that
something was to go south, right? You had something to stand on to pay a cleaning fee or fix something in the event something was happen. >> In the event that you had to use that money, the security deposit then would not be returned >> was the potential recommendation.
>> Yeah. And then if you >> kind of use it as a binder deal, use it as a binder or a sign of good faith and then if everything was good, it could be returned potentially. That was the recommendation best I understand. >> Yeah, that's security. >> We we got that's why we're going to put
this committee together because this is my opinion and I know we've done some things here since we've been a group for nonprofits. So it's kind of hairy, you know, that's why we have to get bylaws. We got to sit down and determine we're nonprofit, too. And if we keep giving
way to nonprofit, I can tell you that financial report is not going to look the same. Um, it defeats the purpose of what we're trying to do. But I also understand that you need to reduce the cost for local nonprofit that's trying to do a good thing u for our community.
>> That's all I was saying. I just feel like we need to >> I mean, I'm going to give my >> It cost us money. Yeah. And it cost us money because we're struggling our own self. >> I'll make a motion. I mean, >> I don't like I don't mind making a
motion that we accept the procure the 95. >> Yeah. The security deposit um with a $50 fee until we can get the bylaws done because you're not going to pay more than $50 in electric fee
>> um or even some cleaning. And I know Miss Bedway said they'll clean up. So, we shouldn't have a problem giving uh the security deposit back. $50 is just good faith to for the electricity for the grounds to go towards what we have. And then as the bylaws get written,
obviously we can adjust those numbers for in the future. >> And the dumpsters are still out there, correct? >> Yes. >> All the premises. And that would be >> they'll be able to have access to that. >> They should be in their trash.
And I'd make a suggestion that in a see the tongue ties event insurance needs to be included in future requirements. >> Yes, there's definitely some things we got. >> I know when we do the strawberry
festival, I also ensure the fair association >> and the fair grounds. >> Her committee has lots of notes. Yeah. >> All right. So, there's a motion on the floor for a paid security deposit >> and then you would give them $200 back
of the security deposit if there's nothing that needs to be paid outside of the $50. >> That's your motion. Second. >> All in favor? >> Any oppose?
>> I open for discussion. So, Miss Pedway, does that would that be satisfying >> if if that's what the board Yeah. Yeah. >> Well, I want to make sure that >> it's feasible. >> Yeah. I want to make sure that you know I mean >> your your profit nonprofit organization is satisfied with that or we need to
discuss it further. >> No, no, no. I mean, I'm satisfied that the only thing I would ask is um I went into building three. It's in need of a lot of >> the more than we know. >> Yeah.
What do we know? And that's why we got to start getting something. That's why we better start charging somewhere that needs to be done. And there's a whole conversation not the time to to get off into we understand. >> There's a whole conversation with the county of, you know, who's responsible
for upgrading those buildings. We we can't make no money off of it in the condition that it's in. >> But yet the county owns it. Yes. >> Um I don't know if anybody in here has ever rented, but you ain't want to go put in a lot of money into something you just rented, you know. So there has to be a whole conversation
um with the land owner if we will um and the lease which is us. So um but we hear you. I mean three is absolutely >> and I and I would say that for anybody that is is going to want to use it. It's in kind of a bad shape
>> and that's what Har was talking about earlier. That's >> for anybody you know >> at night just dim them lines a little bit. service that all beyond score >> and I think you're on and that would be
um June the 28th. >> I got you on that. >> All right. Thank you. >> Thank you. I do believe like um we just said that would be something I think the committee needs to really focus on is nonprofit groups um a fee for them especially when
it's the county ourselves doing these events. I would like to see us maybe try to get something by the June time frame that we can go and get this republished for our fees and stuff like that. We could work on that. >> Anything else? Not only speaking of
that, having the nonprofits, if they could get sponsors to pay that for them, you know, you a lot of planning. >> We don't care where the money comes from. >> That's right. >> As long as it's presented. >> Anything else? Um, >> yes. Yes,
>> just it was mentioned earlier, but I just want to make sure that you start the conversation that on the May 26th meeting um we'll be electing um executive board. Um, so be thinking
about your nominations, uh, or talking to whoever you want to talk to to see if they're interested in being nominated and they're interested in either stepping up or staying, however that works out, whatever mind you got going. So, uh, but that is when
we do elect uh, Eboard members and then come the June meeting will be when they will be taking seat up here on the June meeting. Anything else?
>> Let me make sure that final thing is 250, right? >> The security um >> with us losing members of like the general fair board, are y'all going to accept applications for other members to fill those spots?
>> We're going to bylaw. I have somebody that was interested. We need >> we need to Lisa, but like I said, I think we don't have that established yet. How do we take new applicants, open it back up? So, I think that, like I said, here again, that committee is going to be crucial to get some of this
stuff moving to get the board reestablished. >> So, >> well, I told him it would be an application process like before, right? >> Yes, ma'am. >> Yeah. Another question is y'all going to have a certain amount of members all
together and what y'all going to add on >> that would be also addressing that when they look at the chapter. >> The chapter is what sets a lot of your member numbers and stuff like that. So when you get through the bylaws with a that kind of draft and then it'll move
into the charter after that. If I not understand what you were just asking, this board will vote on >> that coming in >> the the new bylaws. >> Oh, okay. >> And the new charter if chose to change the charter, this particular board will have to vote that in.
>> So when this subcommittee comes in >> with and presents its new bylaws and policies, this board will have to vote on that and accept it. Same thing when they fall into uh rewriting the charter. At that point, that subcommittee will come in here and present its new charter
or the changes to the charter charter and this committee, this board will vote or decline on that charter. And if they turn it down, then that subcommittee will go back and rewrite something else to present. Anything else?
All right. Meeting a journ. Thank y'all. Yes. I mean, you don't need You say that my opinion And this is my mother. read the contract. >> I'm sure you do. There you go.