Okay, it's Monday, November 3rd. This is the city of Brandon Personnel and Finance Committee meeting. Let's start with introductions. >> Kelly Bman, commander, city council. >> Royal city administrator. >> Milan, finance director. Chris Schubert, HR director. >> John Davis, police chief.
>> Gabe Johnson, chair of the committee. We have eight items before us tonight. The first of which is an approval of an MOA with the BPU managers and supervisors association clarifying benefits and policies for supervisor members. Chris, >> good evening. We discovered an issue
after the new public utilities department managers and supervisors association union contract was signed. The union contract includes some benefits and work policies. However, the contract also dictates that items not addressed in the contract will be subject to the employee policy manual.
That works well for our division managers as they are already called out separately. However, the employee policy manual specifically addresses non-UN supervisors, union supervisors for items such as work schedules like insurance and their healthcare savings plan
contributions. When this was brought to the union's attention, they requested that we utilize a formal MOA to rectify the issue. Basically, the MOA provides that where the employee policy manual references non-union supervisors, it shall apply to supervisors covered by
the CBA. Attached is the MOA drafted by our attorney and also approved by the union to correct this issue. The recommended action is a motion to approve the attached memorandum of agreement with the public utilities department managers
and supervisors association to clarify benefits for union supervisors as presented. I have no questions. Move move to approve the tax memorandum of agreement. >> Second. All in favor say I. I.
>> That motion carries. Next up is another MOA. This one with the IOE street and parks divisions >> regarding paid family leave. So, with the new pay family leave um law that was creating a new statewide mandatory pay family medical leave
insurance program and that starts on January 1st of 2026. The League of Minnesota cities advised cities that many labor experts feel that there is a negotiation obligation obligation, excuse me, to establish the 50% employer 50% employee premium split for the
representative employees for this new program. So either at the bargaining table or via email, staff contacted all of our union representatives to inquire if they wanted to negotiate this premium split. The IOU IUE union representing
our streets and parks divisions provided an MOA template from the union's attorney. Our employment attorney review and modified that MOA. Um in addition, staff also met with the IUE union representatives on September 29th to discuss the MOA and their questions
regarding the PL or paid family leave benefits. Attached in your packet is the agreed upon MOA signed by the union representatives. Um in addition, there is the policy that's in the employee policy menu that addresses this too. Um
recommended action is a motion to approve gate lead with street and parks divisions as presented. >> I have no questions, Mr. Chair, and I move to adopt the memorandum of agreement. I'll second. And just to clarify, it is a 50/50 split that we
agreed upon. >> Correct. >> Okay. All in favor say I. >> I. Oppose. Same sign. That motion carries. Next up is a approval of promotion of Britney >> Nick. >> Uh, council recently adopted HR Director
Schubert's retirement notice and authorized staff to conduct an internal hiring process. One application was received from HR assistant Britney Cit. Um staff recommends promoting this comment to the HR director position effective January 26, 2026 at step one
of the HR director wage grid, which is $55.17 per hour. In addition, staff request the council authorize staff to begin the hiring process to backfill the HR assistant position. It's of note too that um this promotion effective date is does not
provide overlap between not formal overlap between Chris and Britney. Obviously, there going to be lots of overlap between now and January 23rd. Chris's last day of work will be January 23rd. So, recommended motion is to approve the promotion of Britney come to the HR director position effective
January 26, 2026 is step one of the wage grid of 5517 per hour further to authorize staff to be in the hiring process to back up HR assistant position. >> I have no questions. Mr. Chair, move to approve. Second, I assume since we
didn't have retirement dates or anything like that, we don't have anything in the budget for backfilling this position. >> I have since updated the budget >> the 2025 >> 2026, >> but then it's 2025 and we're approving
the back filling the position >> that won't take effect until we're hoping January 8th or so. >> Oh, this the process will probably push it into January. >> Okay. All in favor say I. I. >> That motion carries. Next up, accept the
retirement of police records management technician Kimberly Mark. >> Miss Markort submitted her retirement notice on October 23rd. Her expected last working day in the office is November 7th. She plans to draw down her approvals with her last pay date being
December 4th. The recommended action is a motion to accept the retirement of Kimberly Markwart effective December 5th, 2025. Further to authorize staff to backfill the police records manager technician position. >> I have no questions and I move to accept
the retirement of Kimberly Marart. >> Second. John, how long did she work for us? >> 19 years. >> 19 years. >> It's a lot of experience. >> Yes, it is. >> I just let goodbye being quiet the whole time.
>> All in favor say I. >> I. >> That motion carries. Uh, next up is a settlement agreement with Teamsters Union regarding the 25 floating holiday and Junth holiday payment. Chris, >> the Teamsters Union brought it to our
attention that they felt all union members should have received back pay for the 2025 Junth holiday even though two employees had already utilized one of their quarters in 2025. This was a gray area as the item wasn't addressed in the arbitrator's ward. After
discussions with the union representatives, agreement was reached that all members would be paid for the 2025 Junth holiday which was on June 19th, 2025 and that any member that had already utilized both floating holidays would be required to switch the last
floating holiday floating holidays to vacation hours. The formal settlement agreement is attached in your packet. The recommended action is a motion to approve the attached settlement agreement with the Teamsters Union representing the police sergeants and lieutenant addressing payment for the
2025 Junth holiday. >> I have no questions, Mr. Chair. I move to approve. >> Second, so the agreement is that we are paying the holiday >> reimbursing the people who use their floating holidays. >> Correct. So if they um everyone will get
eight hours of holiday pay for Junth and then if they work they and a half for that one and a half or double time. >> I'm pretty sure Junth is time and a half. >> So, the police unions have always been double time, not for all holidays.
>> Well, but it'll go by the contract. Whatever. We're we're paying Junth and by the terms of the contract as if it were a paid holiday. >> All in favor say I. >> I post same sign. That motion carries a revised employee policy manual. This was
like 80% of the packet to make Chris. >> Yes, we're so lucky. So, um before I got to retire, we got to have one more last harrah with the employee policy manual. >> Oh, I think we can squeeze in one more. >> Well, actually, um Jeff Chzach notified
me that he is going to ask to table this matter because he didn't have enough time to review the whole thing. >> But to let you know, um in your packet is the revised employment policy manual. It addresses the 2025 legislative changes and um some recommended changes
from our department heads. >> Excellent. >> Do you want to just Jeff's going to request putting it off? Do you want to just put it off two weeks to give people >> No, I Well, I want a motion to approve the updated policy manual. >> Okay, I'll second that. All in favor say I.
>> I. That motion carries. >> Mr. Chair, point of order. >> Yeah. >> You cannot table a concept You can only table a motion. If Mr. Chzik chooses to try and table this issue, please remind
him of Robert's rules and Sergis's rules that you have to move. You have to table a motion. Otherwise, you're just not doing anything. And not doing anything doesn't require a motion. Just so you know. >> You are technically correct, which is
the best kind of correct. >> Thank you. And if you table something, the only thing you can table is the 20. >> Yeah. To take off. >> Yeah. >> Thank you.
>> Next up is the approvement of deferred assessments. Connie. >> Yes. So, four applications for deferment for pay year 26 were received. These are the same applications that were approved for deferment for pay year 2025. Staff used the resolution that was included in the packet to determine eligibility. The
recommended action is to approve the applications for deferredment of assessments payable in 26. The agenda item was wrong. It said 25. So it should be for pay year 26 for the applicants at the PIDs listed. >> I have no questions. Mr. Chair, move to
approve the applications. >> Second. Did we receive any other applications that did not meet the criteria? >> No. We had some people that called and inquired and when we told them the specifications and got to the property value, they said, "Okay, we're done."
Just a comment, Mr. Chair, just seems like, but it seems like we're having less. Am I had these before, but it does seem like >> there was one new one last year, so we're starting the >> But in years past, it seems like we've had more. Well, I think right now my
property value has to be below like $130,000. You build a garage, it's worth $150,000 now. >> So, do that leads to do we want to adjust our resolution, you know, but last time was in 2022.
>> I I think looking at it potentially, you know, keeping it, you know, at the medium or bottom cile of house values in the city. So, we are giving deferments to the people who need the help. So maybe we pass a new resolution just saying that every two years we'll look at the mini because we have to find that
from the county. >> We can update that and nobody can do that with our resolution. >> We just tell you >> we just look >> Well, it says in our resolution. It says in our resolution. So if we have to change it resolution, >> we'd have to amend the resolution. Yeah. But
>> yeah, I think that'd be good to look at every few years just as values go up and and add as values go down. If the bottom falls out again, everybody's values get halfed. Correct. >> So what I would suggest then is when we come to do this, when we adjust the criteria, don't put the dollar amount
and just say the assessment medium homestead value for Crowing County every reviewed every two years. >> Yeah. >> Then we don't have to come back and change the resolution every time. >> I I think that's fine. >> Yeah, that's easy. And that way we're
just the median household value of the city and you're in the lower half. >> I would always try to use general comments rather than specifics and resolutions so we don't have to go back and change the number >> especially dollar amounts because those change wildly
>> market values. >> I mean Baxter uses the what did they use? They use the um theirs is like $400 and some thousand dollar because they use the a national average >> because they're backter. just sad. >> Yeah, that's probably their median household.
>> Not income, but >> I thought it was interesting. >> Rest of those houses that have >> all those in favor say I. >> I. >> That motion carries. Last up is a surprise grant application with our name
on it. Thank you. In late December, the library board approved the Minnesota Department of Education grant application through WHIDS for facility improvements. This would create additional meeting space with technology available for patrons of teleaalth work
opportunities, educational needs and improved store space. Since the library building is owned by the city, the city was the official applicant for the grant and the fiscal agent. Uh subsequently in July, the city was notified that it was a recipient of the grant. Um, this is
where it gets a little sticky. Since this is more of an operational grant for the library staff, did not inform council because it's not really affecting the building per se. Um, there's no required matching funds for the grant. So, there's no cost impact for the city. There's no required matching funds for the grant. The fee to
process the application was paid through donations out of the library fund. Grant reimbursement will be received into the library fund. The total award for the grant was 422,238. Recommended motion is to move to authorize staff to enter into necessary agreements to administer the grant.
>> So movements. >> Second. Since it's more of an operational grant, staff did not inform the council of the grant. That makes absolutely no sense to me. Nick, somebody is filling out a
application to receive $400,000 in the name of the city of Brainer. It's the same thing that happened with the skate park. They got $750,000 filling out applications with the city of Brainer's name on it without the city
of Brainer's consent for their name to be used. >> This is why we have a policy to bring grants before the council because we don't know if the city what if they're out applying for things that we find vulgar or inappropriate in the name of
they obviously feel they have the right to. This was December. It was before Kelly. He would have never allowed it. He's there now. But this is why we have the policy to bring all grants to the city council for putting the name of the city. >> Understood.
>> All in favor say I. I. >> I. >> That motion carries. >> Mr. Chair, do you think a letter from the administrator reminding the library for and others of the grant policy is in order? I I I think it could be. I think a reminder would help the boards change
over on a regular basis. >> I will take care of. >> Thanks, Nick. With that, we're adjourned. Thank you, Mr. Chair.