Time for lunch. Okay. Today is Monday, May 19th. We will call to order the city of Brainer personnel and finance committee meeting. And we'll start with introductions. Kelly Babins, city council, ward two. Oh, Nick Bal, city administrator. Connie Milman, finance director. Kevin, at
large, Chris Schubert, HR director. John Davis, police chief. And Gabe Johnson, chair of the committee. We have four quick items tonight. The first of which is an RFP for custodial services. Connie, I will take that one. So, um, the current custodial contract expires
on June 30th. Staff is seeking direction from the council to send out an RFP for custodial services for a 2-year contract that would begin on July 1st. There is a slight adjustment to the police department scope of work. U, so the recommended action is to direct staff to begin with the RFP for custodial
process. What are we changing up at the police station? Just minor things. He said maybe like the requirements to vacuum and that kind of stuff. Nothing very significant. Yeah, just kind of an in area of vacuuming and frequency in one little area where we found it was
deficient. So, okay. Yeah. Move to approve. Second. A motion and a second. Any other discussion? All in favor say I. Same sign. Next up is to authorize staff to work with the Brainer YMCA to identify grant opportunities.
Nick. Uh, thank you, Mr. Chair. Shane Riffle was planning on being here. He still may. Maybe he'll be here at 7:30. Not sure. Executive director of the Y. If you guys have any follow-up questions, but basically the YMCA has some plans for some future growth, new pool. Um, I have not seen all of the
plans yet. Suffice it to say, it's going to be very expensive. So, basically, what the YMCA is asking city council for right now is is two things. they just want to collaborate with staff at at a minimal level mostly just me and public works director Mike Kavorst um basically
to kind of brainstorm on some of these things but the dollars associated with this is basically what the Y wants to do is they they want to get a group like a little consortium together and they want to explore funding opportunities funding vehicles and there's there's businesses
out there that do this for a living so they want to write a request for proposals to put out there on the market for people that make a living by raising funds and bringing collaboration together, whether it's source well, cities, private, etc. And they are asking for up to $5,000 from the city
towards that RFP effort. So that's what the request is tonight is just for staff to work with YMCA at a very minimal level. Um, and then up to $5,000 to go towards this RFP process so they can get this out on the street and see if we can raise some funds. We ever done this kind
of thing before with a collaboration of any kind of organization? I'm aware of like this. Not in my tenure. Wonderrect. How are they thinking they're going to go to Baxter, too? I would certainly think they would. I mean, I think they should go to Baxter, Brainard, Sourcewell, private
sector industry. Um, but again, they have people that do this for a living. They hire these people. They come in and they try to come up with a funding vehicle to make this happen. Yeah. So, they want us to contribute the 5,000 up to 5,000 from where? Um, well, perfect.
Come on in, Shane. You were talking about right now. Come on up to the table. Where can That's that you mentioned the fund. It wasn't this. So, right now, this 5,000 would be um would be unbudgeted. I would suggest council to take it out of the special project budgeted line items. Okay. Okay. And
then plus our inind sorry our inind you're there Conniey's there the cost would include in kind time yeah be 5,000 for consult 5,000 plus you talking about staff time staff
time yes yeah I mean it's likely that it's not going to be anything from our early conversations but wanted to have something there just in case and I was going to mention that Shane said he thinks said maybe Z but he but I just said well let's just plan for the worst
let's say up to 5,000 on his recommendation up to up to note okay I think it's always good to collaborate with organizations the why is very good I would make a motion to approve that right now they do second I'll second
that okay we have a motion and a second Shane I'll give you the opportunity if you if you got a four or five minute recap you want to give us or unless you want to give it upstairs here in a half hour Well, if you want me to do it now, that was good. Yeah, I get it upstairs. Then everybody can So the full
council can see that's what I would do cuz you know I got two votes right now. Okay. But it it may it may be about why we may have recap or give us a two-minute recap. Then we'd like you to come upstairs. That picture was cool. I saw that
packet. So I've been with the Y for a really long time. 33 years. The wife's been in Brainer for a really long time. Um, we're going through a transformation. We need a new YMCA. The community needs a new YMCA. I've worked in models where there was exactly this type of relationship. Boy, Idaho being
one of them. Um, I was just on the uh call in a meeting with the Hermantown administrator a few weeks ago uh and they've partnered with the Duth YMCA and just a lot of benefits beyond what they even anticipated. Um, you know, I've talked to a lot of
you individually and our commitment has always been we're the railroad Y, we're the Brainer Y. We've done a lot of feasibility research on where would be the best location and we're just committed to being here. But putting together that funding stack is is tricky and we're working with three core
partners um which you'll hear. And can I say something that's just off the record for now that's not we're being recorded. Okay, then I won't say that. Um we are under an NDA with one of our partners. Um but the conversations are moving forward and if all three partners come
in, we'll have a significant amount of the the capital stack needed to go into that public philanthropy and get this thing done. It's kind of timesensitive. Um new market tax credits are a big piece of the puzzle. They get awarded this fall and then we have about four or
five months to close on our financing and and break ground. So working the the partner I was referencing, we are working hard to get um some type of agreement that allows us to stay open during the construction um and then also
for a partnership that kind of goes beyond that. So um we're here tonight just I would love to partner with Brainer. It was an awesome model in Boisee. It brings more people from the community, gives them access to the the aquatic safety, swimming, and hopefully
wide programs. Um, I keep talking, but I'll stop there. I I will say I get excited. Shane, we were at a hockey tournament a couple weekends ago, and one of the facilities we played at was Andover, and Andover has the Andover YMCA Community Center. and partnership
between the YMC and that place at 8:00 in the morning on a Saturday is just vibrant. Like all the spaces are being just incredible what a municipal YMC partnership could look like and I I just recently experienced it and it was pretty cool. And and you saw the economic impact study um we uh consulted
that out through uh University of Minnesota Extension and they anticipated I think it was 51.4 million of uh economic impact project. So hopefully, and that's the other lens I look at this through. It's always mission first, but
then also what are we going to do to get people into Brainer, get the families engaged in healthy activities that just lift us all up. That's always my two goals I look at. And Nick's been an awesome visionary. I've enjoyed sitting down with Nick and I think he's got an
awesome vision as well that I would love to continue partnering with. Kevin, question. Quick question. your vision if you're going to do this whole project. What's the dollar amount? This right now is a lot is contingent on that partner. Um because we can bring
the cost about 30 from for the facility about 32 millionish was the schematic design estimate. We think we can get that down to about 24 through if this check comes one. That's only one phaser, right? The other
phase we want to up update campassic and on the CLC campus we're on the net and we want to put a multi-field indoor sports complex. Give the kids you know who don't have the opportunity to train in the winter time. We always start out every season tennis, soccer, everything.
It takes us half the season to catch up because we don't have facilities. My kids have experienced that. We shouldn't have to. The new facility would be over here. The main facility right on top 602 Oak, the sports complex over on the CLC campus. They've got the space
spread out. That was my question. Geographic sprawl. How much how many houses are going to come down over there? Two right now. Okay. People are going to ask that. Mhm. We And we've stayed in the loop back
with Jennifer when she was administrator. James, we've talked through the the zoning and the all of that. Okay. We've got two more items to get to after this, Shane. So, we'll vote on this right now. Okay. I'd like you to come upstairs so you can kind of fit your idea to the full
council so everybody has an idea of where where you're going with this. I think it's good. I think everybody' like to hear it. And I just want to apologize in advance. We're probably going to have a bit of a long public forum to start the meeting, but we'll get to you. All in favor say I. I. Oppose. Same sign.
That motion carries. Next up, ratify the hiring of Trevor Hines as technology specialist. Chris, we received 24 applications. We offered it to Trevor Hines, who's going to start on May 21st on step one. Motion is to ratify his hiring. Motion to approve. Second. Any
discussion? I will say Kelly pointed out to me before the meeting, we had 24 applications. So, people are still wanting to work for the city of Brainard kind of bigly. So, that's nice. All in favor say I. I oppose. Same sign. That motion carries. Next up is to accept the
resignation of line worker Dylan Ferrari. Yes. Dylan has admitted his resignation with his last working day being May 26. The recommended action is a motion to accept with regret his resignation and to authorize staff to begin the hiring process to backfill his position. I move with regret. Have a
motion and a second with regret. All in favor say I. I. Oppose. Same sign. That motion carries. will adjourn.