--------- This is Safety and Public Works Committee 700 p.m. Brainer Council Chambers. We've got eight items on our agenda. The first of which is to discuss sidewalk on Front Street and Engineer Dean. Thank you, Mr. Chair. Uh so in
late last year, uh mayor asked previous staff about extending sidewalk on Front Street between South 9th and 10th Streets. Uh as staff was kind of preparing to scope out the work, um we we kind of estimated that out to be
about 25,000. Um when evaluating the options here, uh we don't employ flatwork certified uh staff. So we don't feel comfortable necessarily doing this work inhouse, but um we would recommend having a contractor perform this work if the
council does want to execute this. Um couple options in here. where we can execute a project in 2026. We just have to get direction on where the funding would come from. Uh we can schedule it in the CIP for 2027 or later and actually schedule a a budget dollar amount for that. Uh or we can just hold
off on it until Front Street gets reconstructed and and scope a sidewalk into the project as part of that project. Uh it is not on the CIP currently. Um it'd be up to council if you wanted to advance that as a priority. Uh but as of right now, we're not identifying it in the tenure. Um, so
right now we're looking for direction from the council on how to proceed with uh with the request. >> All right. Thank you, Jesse. Um, I got a couple questions, but did you have questions? >> Yeah, just real quickly, do you know uh when the uh front street reconstruction roughly is is it the front street reconstruction that's not on the CIP or
the sidewalk that's not on the CIP? >> Neither. >> Neither. Okay, got it. So, we don't know for sure when we think Front Street would get worked on. >> It's not in our 10ear CIP. So, it's at least 15 20 years out. >> Okay. Thank you. That's all.
>> Uh, so my question is, you know, just between 9th and 10th and then I think you brought this up too. 10th curves there. So where would the ending term in IB would it go all the way down to Laurel or just kind of stop at the >> the request is just to extend there's a
short segment kind of midblock on that south side. My understanding is the request was just to extend that to the adjacent streets at 9th and 10th. Um we weren't evaluating further extension to the south or to the west. Um so that
was our understanding is essentially get it connected to those 9th and 10th street intersections and and stop there. >> Okay. I guess my and I don't know you know know the mayor brought this up so I guess I don't know um it doesn't necessarily connect to you know um
existing you know doesn't connect and fill a gap I guess of the existing network. So, I guess I'd have some more questions on the priority of placing it there. Um, I guess and being that it's not budgeted, I a little uncomfortable
moving forward with it. Um, as the recommendation, I I would like the alternative more, you know, get it in the CIP for perhaps 2027 or in I think it most makes sense if you join it with Front Street whenever when that's reconstructed. It would be my I guess my
preference or feelings on it. >> Yeah, I agree. And with that, I'll make a motion to uh at this time u um place the sidewalk extension uh in the uh domain of the reconstruction of Front Street whenever that timing works out.
And I so move >> and second motion and a second. Any further discussion? Hearing none, those in favor say I. >> I. >> I. Those opposed, same sign. And motion carries. All right. Our our second item is 2026
downtown landscaping proposals and city engineer Dean. >> Thank you, Mr. Chair. Annually, we go out for request for proposals for downtown landscaping services. Essentially, it's the uh flower plantings and uh the plantings and the
hanging baskets and the big round landscape urns uh that are placed downtown for each summer season. Uh we typically send this out to several vendors uh looking for proposals. This year, normally we receive one. This year we did receive two uh Copper Creek and
Lansburg uh nursery. Uh the two totals uh are as follows in the in the packet. Uh based on the bids, we are recommending the council award the landscaping proposal to Copper Creek in the amount of 7,162. >> All right. Thank you, Jesse. Comments or
questions on this item? >> Yeah, real quickly. Did we have the 15 baskets and the 18 earns last year? >> Correct. >> And what was roughly what was our number last year on this? >> I think it was like 11,000. >> Around 11,000. >> Yep. >> Okay. Got it. No more. >> Yeah. I was just going to say, as you mentioned, you know, usually with just
one bid, so refreshing to see um an additional bid on this item. >> I'll make a motion to award the 2026 uh downtown landscaping to Copper Creek and the total of 7,162. And I so move. >> Second. Uh motion in a second. Any
further discussion hearing? None. Those in favor say I. >> I. >> I. Those opposed, same sign. A motion carries. Brings us to our third item, 2026 through 2028 contract for towing proposals and uh engineer Dean as well.
>> Thank you, Mr. Chair. The byanual contract towing services uh is coming due about miday. Uh so we did go out and solicit proposals from towing contractors within the area. Uh similar to previous years, uh we did receive two
proposals, one from Autosmith and one from West Brainer Auto. We included those two proposals for the contract towing services for the upcoming two years. Um based on the comments from our police department as well as the proposals, uh staff is recommending award to West Briner Auto for the 2026
through 2028 term. >> All right. Thank you, Jesse. Questions? I don't have any questions on this one. >> I'll make a motion. Sorry. >> No. >> I'll make a motion to award the contract towing services to West Brainard Auto for the 2026 through 2028 term. And I so move.
>> Second. Any further discussion? Hearing none. Those in favor say I. >> I. >> I. Those opposed, same sign. And motion carries. Our fourth item is to award contract for improvement 2601 chip seal project and city engineer
Dean. >> Thank you, Mr. Chair. We went out for bids for the annual chip seal project. Uh we did receive three bids. The lowest bidder being Aztec Asphalt Surface Technologies uh out of the St. Cloud area. Their low bid was $148,850.70. Uh this is below the um project estimate
as well as the amount that we identified in the capital uh improvement plan. Um so we are recommending award of the chip seal project to Aztec in the amount of $148,850.70. >> All right. Thank you Jesse. Comments, questions? >> Yeah, just real quickly I have a
question. Is is there any portion of this contract that is an allowance for in for market rate on oil? >> Nope. the the dollars are the dollars as >> so they're able to lock in the the rate on oil ahead of time. Well ahead of time. >> Yeah. They they typically work that out with their supplier ahead.
>> Understood. Thank you. That's all. >> Okay. Thank you. And I I have no further questions. So looking for a motion. >> I'd like to make a motion to award the improvement 26-01-20 or for the 2026 chip seal project to Asphalt Service Technologies Corp. And
the total bid amount of 148,850.70. And I so move. I will second. I have a motion and a second. Any further discussion? Hearing none. Those in favor say I. >> I. >> I. Those opposed, same sign. And motion carries.
All right, that brings us to our fifth item, which is to authorize solicitation for 2026 pavement markings. And again, engineer Dean. Thank you, Mr. Chair. So, we're requesting authorization to go out for uh proposals for the uh 2026 pavement markings. Uh we included the
title sheet. Uh ideally we'd like to move the town into essentially two halves. Uh this first year would be essentially the central downtown, northern and western portions of the city. We're trying to kind of group the air the two parts of town into areas
rather than um by street. I mean they're all broken up by streets, too, but uh trying to just group all them together as much as we can. Um after putting the plans together, uh we did find that there were some missing. Um there were some left out. Uh one one instance of
this you'll see it's not on this one but on year two college drive is included in there that had not been included in like previous years uh because it had longerl lasting uh epoxy paint. Um it's coming due now that it needs to be repainted.
Um so that's an area where we have new quantity of pavement markings that were not on the U plan. So this where we're seeing a little bit more of an increase than we had originally expected. So right now we're estimating the project just uh south of 29,000. Uh we did
estimate 20,000 in the plan for 2026. We'd like to go out for bids um get what that number looks like and bring that back to the council for consideration. Uh typically we fund that at a 401. Um what we'll do is once we have the numbers from this year, we'll revise the
year 2 capital plan to be more reflective of the uh quantities that we came up with. >> Right. Thank you, Jesse. I I guess then with the the delta between the the estimate and what we had in the CIP, where where would you propose that come
from? Or is are you making up that difference in year two or so? The estimate comes in at 2 close to 29. Um, you said that fund 401. I think you said >> fund 401. Yep. >> And there's Okay.
>> It'd come from 401. >> Yep. >> This is where it's typically funded from. Y >> I'll make a motion to authorize the solicitation for the 2026 pavement markings project. And I so move >> and a second. Any further discussion?
Hearing none. Those in favor say I. >> I. >> I. None opposed. Motion carries. That brings us to our sixth item which is a change order. Change order number one for 2026 annex repairs and engineer Dean as well.
>> Thank you, Mr. Chair. Uh so we have attached a change order proposal through the Gordian process from high-tech uh for asbesus abatement in the annex. It was discovered after removing the carpet. Uh there is some asbesus tile under that as part of the work we're doing to repair the second floor
subfloor. Um the uh ACM abatement provided a proposal to remove this. Uh we have the uh proposal in the attachment for the amount of $4,723.89. Uh just a quick reminder that uh we had 160,000 allocated for this work. Uh the
inclusion of this would uh run the amount over the original amount allocated by $2,765.93. Uh staff is recommending uh to approve the change order in that amount. >> All right. Thank you, Jesse. Comments or questions?
>> Yeah. Do we know is all of the dis do we feel like all the discovery is done on the demo at the sides? Do we have any do is there potential for other abatement? >> It it is likely as we continue doing more work on that second floor that's probably going to be highly likely we'll
run into more of that tile. >> Understood. Um, and is there any have we looked at lead yet, Jesse? Do you know? Do we anticipate any lead abatement? >> Uh, what we tested was the glazing. >> Okay. >> Nothing in there. >> Nothing in the glazing. >> Nothing in the glazing. There was
nothing in the windows. >> Thank you. All of the ceilings. >> Oh, ceiling tiles. >> Popcorn ceiling. >> Oh, popcorn ceilings. Okay. There's >> nothing in there. >> But we do anticipate that there will be potentially some more abatement. And
where does that money come from? Uh that we'd be on our overage or overrun on this. >> So this amount reflects what is needed to do the abatement for the work that we're doing right now. >> Understood. >> As we do further remodeling, we'll have to scope that appropriately. >> Yeah, understood. And we set so we set
aside 160. We're already going to be over that. Where what what fund are we covering the the imbalance with? >> That would be up to the council. I can't recall. Connie may be able to answer that question where the original 160 was budgeted from. Okay. >> I believe that was capital funds 400. >> Either way, we have to do this. It seems that's all.
>> Is Connie downstairs or will she be here later? >> Okay. >> All right. I anticipate that'll be asked um as well in council. Um I guess you know old building like this I know we had a certain amount
budgeted but I mean I think this is to be expected at least in my opinion. So I mean I'm as long as we can identify where that overage is going to be coming from I think it's uh understanding there's probably more to come but I guess I'm comfortable moving forward with the uh change order. >> Yeah I don't think we really have much
of a choice once the discovery is there if we're going to move forward. So, I'll make a motion to approve the change order for the annex repairs project in the amount of 4,72389. And I so move. >> Second. Any further discussion? Hearing none. Those in favor say I. >> I.
>> I. And none opposed, of course. And motion carries. That brings us to our seventh item. Uh, number seven, construction agreement for trunk highway 210 detours and engineer Dean. >> Thank you, Mr. Chair. So, this agreement is not necessarily for the construction
of 210 as the previous agreements you may have seen. Uh, this one's specifically for utilization of city routes as part of the detour for that project. Um, I listed some of the streets there that are planned for use of at some point during the two years uh, use as a detour route. Uh, using the
gas tax method formula, which is pretty standard for these, uh, the amount that we would be reimbursed from MIDOT for that use would be 46,000 and change. uh staff is uh recommending adoption of the attached resolution that approves the
construction agreement uh for use of those detour routes. >> Thank you, Jesse. Questions? >> Yeah. Um can you is there any way some you can provide a basic overview of how what how the gas tasks method works in like less than 20 seconds or no? So the
the tax factor it's it I can't expect okay expand the tax factor too much but it's based on the expected ADT that gets spread over to those routes um as well as the length and duration. So there's a there's a long formula that gets calculated for each of those routes how long they anticipate the use of that
route >> how much traffic goes onto it. >> Yeah. My question was mostly if it's a gas based on gas tax the gas that's used where entire state just our area >> I think it's a statewide formula. Yep. >> Just curious. That's all. Thank you.
>> And then I just one question for me. You said reimbursement. So when would you anticipate we actually get reimburse this amount is basically at the completion or end of the project? >> I believe it would be after completion. But >> get it right away.
>> Is it right away? >> Right away. >> Right away. >> Okay. >> All right. Well, no further questions on my end. I will make a motion to adopt the resolution approving the construction agreement number 1062428 for the use of city streets as detour
routes during the trunk highway 210 reconstruction project and I so move >> and I will second and motion in a second. Any further discussion? Hearing none. Those in favor say I. >> I. >> I opposed. None opposed. Motion carries.
This brings us to our last item number eight resolution uh application of Minnesota lead service line replacement more to it here projects and Mr. Sandy. >> Thank you Mr. Chair. Uh so the Brainer Public Utilities Commission has entered into three separate professional
services agreements with Bolton and Mink uh to design and administer construction for three galvanized water service line uh replacement projects in 2026. The three projects that we are undertaking are number one um galvanized water
service lines that are uh directly attributed to city reconstruction and resurfacing projects for 2026. We have a phase one portion of our galvanized water service line replacement project that's focused in on northeast Brainard on Gillis Avenue, 1st Avenue Northeast
and 2nd Avenue Northeast. And finally, the third project is the water service lines that are associated with the uh Ronald and Joseph Alley reconstruction project. So, we're trying to address all the lead and g or I should say lead all
the galvanized water service lines that are within the reconstruction resurfacing areas and then identifying enough galvanized service lines in Northeast to take us up to our total grant amount. Um the city was awarded uh
2.675 675 million uh for 2026 for this uh program. Um we anticipate that this we'll need this funding for about 10 years to get all of the galvanized water service lines out of the city um at this amount. Um, so as far uh we're in design
right now for all three projects, but as part of um the process for getting the funding um the council has a resolution in front of it tonight um to basically allow the application to the Minnesota Public Facilities Authority um to access
the $2.675 $675 million um that has been um uh identified in the intended use plan um for the for the projects. And so what the resolution basically says is that um we have a total project cost
estimate of 2,657,000. Um that city of Brainard has the legal authority to apply for the grant and has the financial, technical and managerial capacity to repay the loan if it was a loan to ensure proper construction, operation and maintenance of the project
for its design life. So, it's basically authorizing staff that once the applications are ready and we submit the plans to the Minnesota Department of Health um that we can submit those drawings and apply for the financing um
when that time comes. I'll answer any questions. >> Thanks, Paul. So these funds would be used then to offset city costs or also uh residents costs for the >> 100% of the costs are um for the galvanized water service line
replacements are eligible for the grant funding. And so we plan on taking this all the way up to the 2.675 million. No cost to the property owner, no cost to the utility >> without in lie of this there would be there in lie of this. Without this there would be a cost to
>> correct. I mean, yeah, if the utility were to undertake um these replacements on its own, there certainly would be uh costs to the utility um and subsequently likely the rate payers in that circumstance. >> Okay. Thank you. >> Question. >> So, just real quickly, just to make
sure, the the 2.6 million that that we've been awarded, is that in balance with with the actual cost? >> Yeah. Yeah. So, the the Department of Health and PFA caps this program at $25,000 per service line replacement. Understood. So, we're just doing as much as we can with the money we've got as
far and then we're going to stop there. >> Correct. And then hopefully 2027 28 we get similar amounts of funding every year for the next 10 years to replace the over 1,000 service lines that we have. >> Got it. Understood. And with that, I will make a motion to
authorize staff and Bolton and Mink to submit the funding applications required to obtain reimbursement for the project related expenses associated with the three galvanized water service line replacement projects. Eligible expenses include engineering and whatever else is
on there, construction cost. Um, does that give you enough for the motion there or do I need to go through the entire >> Well, no. Given that it's a resolution, we'd just be recommending >> It's just a recommendation. Yeah. >> Resolution. Can I move then? >> Thank you. A second. >> Motion and a second. Any further
discussion? >> Hearing none. Those in favor say I. I. >> I. Those opposed, of course. No. No one opposed. Motion carries. And that ends our committee meeting. Part: 2
March 16th, 2026, 7:30 p.m. in council chambers. >> Tony, please call the role. >> Beven >> here. >> Chzach. >> Johnson >> here. >> Stunnik here. >> Jagger, >> yes. >> Erikson, >> yes. >> OD, >> here. >> Please stand for the pledge of allegiance. >> I pledge allegiance to the flag of the
United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Number four, we have approval of the agenda. >> Move to approve. >> Second.
>> Motion by Bevans. Second by Stunic. Any discussion? Seeing none, let's go to a vote. All those in favor say I. I. Against. Same sign. We have an agenda. Next is number five, the consent calendar. This is a notice to public. All matters listed are considered routine by the council and will be
enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the council votes on the motion to be adopted by roll call. >> Move to adopt Bevven. >> Second Johnson. >> Motion by Bevans. Second by Johnson. Any
discussion? >> Tony. >> Uh Bevans. >> Yes. >> Johnson. >> Yes. >> Dunick. >> Yes. >> Jagger. >> Yes. >> Erikson. >> Yes. >> OD. >> Yes. All right. Number six is a public forum. This is time allocated for citizens to
bring matters not listed on the agenda to the attention of the council. Time limits may be imposed. So, it is 7:31. I will now open the public forum. If anybody's here to address the council, anything that's not on the agenda,
please do so now. Just name and address first, sir. >> My name is Richard Schmidt. Uh, I live at 9567 Carr Drive in Brainer. Uh I have a couple of things that in regard to the annexation issue of our uh unorganized
territory that I live in. The first one I question I have is how many council members have actually tooured the proposed annexation property off Car Drive and River Arches.
>> Yeah, this isn't a question and answer session. It's just a public forum. You can address anything that you would like that's not on the agenda, but it's not a question. >> Well, let me put it this way. It would be greatly appreciated, considering what's at stake here, that the council members actually go down there and take
a look at how difficult it could possibly be to put utility services in that area because of the elevation. And it makes no sense to me whatsoever that you would pass annexation without even knowing what the property looks
like. My second question is the city council has not provided a projected cost of installing sewer and water to car drive and river arches area or to the other properties
involved in this proposed annexation. With the considerable changes in elevation and limited roadway access, it is apparent the cost of insulation in this area would be substantial. all the more reason to have a cost
estimate completed. I don't know any other business, and you kind of run a business here, that would delve into something that could be that costly to the city without having some kind of an idea of
what it's going to cost you. It makes no sense whatsoever not to look into that, to have an excavating company come in there and say, "Hey, this is what it's going to cost. And one of the main reasons my wife and I purchased our property on car drive
was because we were not in the city limits. If I were to put my home up for sale tomorrow and have tolo disclose the annexation of my property, the doubling of my taxes, and the cost
of sewer and water hookup, would any of you council members uh consider or be interested in purchasing my home? Knowing that number four, please provide
clarification regarding the comment made by community development director James Cranvic at the March 2nd meeting regarding the failed septic system at the Bruce Coonfield residence.
Uh, and his comment was that the process was difficult. No clarification. And looking at the map the council provided, this property is is in the city limits and only about 130 ft off of
Riverside Drive. It wasn't clear whether the issue the difficulty was with the landowner or with the installation or the hookup. And I'd appreciate clarification on that. >> Thank you.
>> Thank you. Come on up, sir. >> Eric Pakula, 15137 Riverside Drive. Kevin, Kelly, Kevin, thank you for your no votes last week. I'm hoping it goes the same way at the county. Again, I'm at 15137 Riverside Drive. I'm on what
you're trying to call an island property when this annexation goes through. But I am the the furthest south point of the unorganized territory at that point. I'm not an island. You created an island on the other side on McKay Road with your two brainer properties over there. Those are islands, but you're treating us
differently, the properties. You're coming in. You are telling me I'm a part of this project, which I don't think this property was a part of the 2003 original plans, but you're saying that you're going to annex me in because I'm an island. All it is is a map. If you look at your your
ruling here, the city may determine that is both in the best interest of the islands and this rest of the county. the islands become part of the surrounding city in order to consolidate boundaries and enhance services. There is nothing about this annexation that enhances services to my property. I can't hook
up. It's it's astronomical to get that hooked up. Again, if you haven't walked the properties, take a look. I'm 650 ft off to where that would have to run to. Okay, that includes sewer and water. Next, you're going to you don't I don't even have a road access. I have an easement out to that property. So, I'd
have to disturb all of my neighbors. So, that's not going to happen. We're talking six figures to hook that up at least or more. Again, I'm the south side of that pro of that lake, the south end of unorganized territory. You're not even taking over the road maintenance agreement. So, you're not even be responsible for running that county road or cleaning it,
maintaining it. So, I'm going to pay my taxes, which I'm no different than any of the other unorganized territory properties out there to the city of Brainard to pay for the services the county is actually providing to me. and I'm getting absolutely zero benefit from this annexation. Until you're ready to
annex the entire side of other side of Gilbert Lake, it doesn't make any sense to include our property in this annexation process, let alone sucking everybody else into it without the research and the money numbers that are required to do that other than saying
you're protecting other citizens. The 20 people that you guys mentioned that have been here at these meetings, you say you can't be afraid of them. We're the people that are affected. We're the people that are our pocketbooks. My taxes are going to double for zero service benefits. You're talking $10,000
a year for what are you bringing to my table? You're taking money out of my pocket, my kids' pocket, my family. That's the property I bought because it was out rural. It's a 4acre rural property. I can build as many septic systems around there and never have a
worry about getting it into the lake. The sewer is perfect. the septic I maintain it. I just serviced it last year did a certification. So it is my hope that this comes back from the county is denied. But should it not come deny please consider because I will be
going to the next step of the courts to try and prevent this because there's absolutely zero reason my property uh for this blank statement that it's an island. It doesn't there's no benefit, no services, nothing. So I feel like this was pushed through quickly. It was
dumped on the docket. People have made their voices known and now I'm getting sucked into a situation where there's no benefit to me or for the money that I'm going to have to pay for this. Thank you. >> Thank you.
>> Anybody else? If there's anyone online that would like to address the council, press star three. I'll ask again if there's anyone that would like to address the council on anything not on the agenda. Please do so now. Looks like nobody else. We'll close the
public forum at 7:39. Next up, we have presentations. Look like there are no presentations tonight. So, we'll move on. Number eight, council committee reports. First up, we have safety and public works committee chairman Tad Ericson. >> Thank you, Mr. President. We've got eight items on our agenda. Uh the first
of which is to discuss sidewalk on Front Street. And motion coming out of committee is to proceed uh with the sidewalk on Front Street between 9th and 10th at the time when Front Street is reconstructed. And I so move.
>> Second. >> Motion by Erikson, second by Joerger. Ericson, >> just a little background on this. As late 2025, uh the mayor had asked staff about the ability to extend sidewalk on Front Street uh between those two streets, South 9th and South 10th.
Currently, there is an existing sidewalk on about half of that block. Um this is the block with the water tower property. It does not connect to either uh corner at 9th or 10th. And um the concern the discussion committee was that it's
currently not budgeted and that this by doing this connection um it wouldn't connect to or fill a gap of the existing sidewalk network. And so just the proposed cost was about 25,000
and um we just felt that would be better um better suited at the time when Front Street is reconstructed. >> All right. Any more discussion? One one question. This is just on the south side of Front Street, >> correct? >> The water tower.
>> South side of Front Street. Y >> Okay. Thank you, >> Evans. >> And that's 100% paid by the city. There's nobody to assess. Correct. Just >> I think that the part that has the sidewalk on it is city owned. It's on the water tower land. So, the other two
sections would be private. >> And would they be assessed, >> Mr. Dean? >> That would be up to the council. We don't typically assess for sidewalk work with the capital construction projects, but if >> I can show you mine I can show you my assessment. >> We haven't for years.
>> I'm old. >> We we have assessed a lot. >> Okay. So, the motion is to >> it's basically not proceed with it uh as recommended but um at the time when
Front Street is reconstructed. >> Okay. Is that clear? Any more discussion? Seeing none, let's go to a vote. All those in favor say I. >> I. >> Against. Same sign. >> That motion carries. >> Chairman Ericson.
>> Thank you. Our second item is 2026 downtown landscaping proposals. Motion coming out of committee is lost my spot here. >> Copper Creek 7162. >> Yeah, thank you. I just trying to find it here on my thing. But the motion
coming out of the committee is to uh award the 2026 downtown landscaping to Copper Creek in the total amount of 7,162. And I so moved. >> Second. >> Motion by Ericson. Second by Jagger. Ericson. >> Yeah. So, typically we've get um just one proposal um for this. This year we
had the good fortune of having two. Uh Copper Creek and that amount was the lesser of two as you can see on the screen. And hence the motion. >> Thank you. More discussion. Let's go to a vote. All those in favor say I.
I. Against. Same sign. Motion carries. Chairman Ericson. >> All right. Thank you. Our third item is uh 2026 2028 contract uh towing proposals. Motion coming out of committee is to contract towing services
to West Brainard Auto for the 2026 2028 term. And I so move. >> Second. >> Motion by Ericson, second by Jagger. chairman. >> Uh staff solicited proposals for the 2026 2028 contract uh towing services. Um attached to the proposals, the two
bids were received were from Autosmith Service Group and West Brainard Auto. Uh the bid um forms were attached the pricing for each um specifications and uh West Brainer was the lower bid. >> Thank you. Any more discussion?
Seeing none, let's go to a vote. All those in favor say I. I >> against same sign. >> Motion carries. Chairman Ericson. >> Thank you, Mr. President. Our fourth item is to award contract improvement 2601 for chip seal project. Motion
coming out of committee is to award uh improvement of 2601 2026 chip seal project uh to Asphalt Service Technologies Corporation in the total bid amount of $148,850.70. And I so move >> second. Motion by Erikson and second by
Jagger. >> Chairman. >> Uh yeah, not much to add on this one. Just that um this was came in uh under our budgeted amount and um under bid. So >> excellent. More discussion. See? None. Let's go to a vote. All those
in favor say I. >> I. Against. Same sign. >> Motion carries. Chairman Ericson. >> Thank you, Mr. President. Uh fifth item is to authorize solicitation for 2026 pavement markings and the motion coming out of committee is u
authorize the solicitation for these uh pavement markings project and I so move >> second >> motion by Ericson second by Joerger Ericen. >> Yes. So uh staff is requesting authorization to solicit improvement uh for the pavement markings and the bids
attached uh did come in higher than anticipated. So the estimates for the projects was 28,882. Uh that does include a 10% contingency in the amount. However, uh in the CIP uh we had identified just 20,000
and so the uh overage the delta between the two would be coming out of the fund 401 if if it's approved. >> Okay. More discussion. Mr. Beavens. >> Thank you, Mr. Chair. for either safety and public works or our city and staff.
Um, didn't we a lot I I I don't know every single one of these streets, but at least the very first street, which is North Fourth Street from Washington to Bluff, >> didn't hasn't in years past, at least in the last 30 years, haven't our our
street staff done those? I I know they have, by the way, I watched them for 30 years. >> We will typically do crosswalk box. that usually takes a lot of the paint staff uh just with the crosswalk box. This is more for the long lines, dash lines and dotted lines.
>> Just wanted to make sure. Thank you, >> Mr. President, too. And I do want to clarify too, those are amounts were just staff estimates and the motion is to just simply authorize solicitation for the project. >> Thank you. Any more discussion on the motion?
Seeing none, let's go to a vote. All those in favor say I. >> Against. same sign. Motion carries. Chairman Ericson. >> Thank you. Our sixth item, this is change order number one for 2026 annex repairs. The motion coming out of committee is to approve the change
orders uh for the or change order for the annex repairs project in the amount of $4,723.89. And I so move. >> Second. >> Motion by Ericson, second by Joerger. Any more discussion? >> Yeah. So uh during the discovery hi-tech
did find some asbestous and so this is the cost for the asbestous abatement we had uh budgeted 160,000 allocated for this work um excuse me the original uh project amount was 158,000 allocated 160 so this would
put us over that which would come out of the annex fund. >> Okay more discussion. Yeah. So, thank you for pointing that out. So, in committee, we did ask if um the discovery was completed or if there
would be more um abatement to be expected and there there would be more to be expected um as we've discussed u prior you know with older building. I think that's that's um to be almost to be expected. So, >> okay. >> Johnson,
>> can you clarify this is coming out of the annex fund. Do we have an annex fund? It would come out of the construction fund, the facilities and equipment. >> The capital improvement 30 >> capital improvement. Yes. >> Thank you. >> Okay. >> More discussion.
>> Seeing none, let's go to a vote. All those in favor say I. >> I. >> Against. Same sign. >> Motion carries. Chairman Ericson. >> All right. Thank you, Mr. President. Our seventh item, this is construction agreement uh trunk highway 210 uh detours. Motion coming out of committee
is to adopt the resolution approving the construction agreement uh number 1062428 for the use of city streets uh as a detour routes during the trunk highway 210 reconstruction project and I so move >> second >> motion by Ericson second by Jagger chairman Ericson
>> yeah so uh this would be uh really a reimbursement uh from mindot in the amount of 46,117.75 um they use the gas tax method formula. And uh as you can see there, the amount is based on several factors, including the traffic volumes, lengths, and duration. Basically, we're being
reimbursed for providing the detour um and for the cost and wear that that would have on our own our own city streets. >> Thank you. Any more discussion, Johnson? >> Does this money go into the construction fund? >> All right.
Or the annex fund. Yeah. Which one? I >> think it's the same. Any more discussion? See none. Let's go to a vote. All those in favor say I. I. >> President against. Same sign. >> Mr. President. >> Oh, it's a resolution. Let's do that again. Go ahead, Tony.
>> Mr. President, I just had one comment. The the committee asked when the payment would be received by the city. I was just looking through the agreement and uh section 3.3 um says when the payment is actually made. I had indicated that I thought it was right away, but it sounds like the
removal of all the detour signs and the number of days once that's finalized, then they pay the city. >> Okay. >> Does the day count? >> Thank you. Yep. Very good. Any more discussion, guys? >> Yeah. >> I I have a question, Mr. Jar. It
probably would be of Mr. Sandy. Uh I see we've listed four streets, but I suspect there's going to be more wear and tear on other streets. The one that pops into my mind is Kingwood because that that's where I live. So, um, are they limiting
us to these streets? Is there a limit to the amount we can claim as wear and tear? >> I think it's just signed detour routes and so the state can't control where people are using other local streets. Um, anywhere there is a signed detour off of the trunk highway are the ones that they are accounting for in this
agreement. >> Okay. Thank you. >> So, no. Yeah. Okay. More discussion. >> Tony, call the role. >> Beans, >> yes. >> Johnson, yes. >> Stunic, >> yes. >> Jagger, yep. >> Ericson, >> yes. >> OD, >> yes.
>> That resolution carries. Chairman Ericson. >> All right. This is our last item. Resolution approving applications to the Minnesota Public Facilities Authority for 2026 lead service line replacement projects. Motion coming out of committee is to adopt recommend adoption of the
resolution approving submissions of the applications to the Minnesota Public Facilities Authority for the lead service line replacement projects and authorizing staff to proceed with the funding application process. And I so move >> second. >> Motion by Ericson, second by Joerger.
Chairman Ericen. Um so Brainer Public Utilities Commission has entered into a professional services agreement with Bolton and Mink uh to design and administer the three galvanized water service line replacement projects um outlined there. They're scheduled for 2026. One replacement of the water
service lines. Uh two galvanized water service line replacements in Northeast Brainard. And then three um the al the project involving the alley between South and 67th. We have been awarded the 2,675
uh in funding and this would um reimburse the city and take care of a lot of the costs that a lot of the property owners would have for this project. >> Thank you. Any more discussion? Beans? >> Just a clarification. This is from the curb stop to your house,
>> correct? >> It's the part that you normally pay for, >> correct? >> That I paid for. >> Correct. >> At my house. >> Okay. >> Yeah. Yeah, and that's the question that I asked in committee if you know this would in lie of these funds it would uh be a cost that would be passed on to the resident. So
>> should have waited. Kelly, >> I certainly would wish I would have waited with my sidewalk. >> All right, any more discussion? Seeing none, this is a resolution. So Tony, call the role. >> Beans, >> yes. >> Johnson, yes. >> Junick, yes. >> Jagger, yes.
>> Ericson, >> yes. >> OD, >> yes. That resolution carries. End of report. >> Thank you, Chairman Ericson. Moving on to personnel and finance committee chairman Gabe Johnson. >> Thank you, Mr. President. We have two items tonight. The first of which is a promotion in the police department. And
the motion out of committee is to approve the promotion of Anthony Rundy to police chief effective May 1st, 2026 at step one of the police chief wage grid to approve the updated deputy deputy police chief job description as presented and to authorize staff to
begin the internal hiring process to backfill the deputy police chief position in ISO move. >> Second >> motion by Johnson, second by Stunnic Johnson. So things are moving along swimmingly after uh after Chief Davis's announced retirement. We posted internally we received one application.
We have extended the job offer and now that opens up to the deputy chief which we need to fill. And if we keep moving along, we should have that filled by May 1st as well. >> Excellent. Any more discussion? Seeing none, let's go to a vote. All those in favor say I. I.
>> Against. Same sign. Motion carries. Congratulations, Chief Rundy. >> Chief to be Rundy. >> Chief to be Rundy. >> All right. >> Uh fund. >> He will. >> It's a big one.
>> Yeah. >> Johnson. >> Thank you, Mr. President. Our last item is a DNR outdoor recreation grant application and the motion is to authorize staff to apply for the Minnesota DNR outdoor recreation grant program for the memorial park playground
replacement not to exceed the amount of $100,000. And I so move >> second motion by Johnson, second by Bevans Johnson, >> we the park board had $100,000 set aside in the capital budget for playground
replacement at Memorial Park this year. this opportunity came up. They want to apply for well this hasn't come before the park board yet, but staff is presenting it to apply for to the DNR to get another $100,000 to just double the size of the equipment or the amenities that would be added to the park if we
get it. If not, we have the $100,000 in the budget and we'd move forward with that that equipment. >> Very good. Any more discussion? Seeing none, let's go to a vote. All those in favor say I. >> I. Against. Same sign. Motion carries.
Chairman Johnson. >> End of report. >> Thank you, Chairman Johnson. Moving on to unfinished business. Uh we have no mayor here tonight, but he has sent us a written recommendation for a public utilities commissioner appointment, and that is Misty Bis.
>> Move to approve. >> Motion by Bevans, second by Stunic. Any discussion? >> Seeing none, let's go to a vote. All those in favor say I. I. Against. Same sign. Welcome aboard, Misty Bis.
Uh, the mayor also has two terms open on the charter commission expiring 2029, two terms expiring 2026 for the economic development authority, one term expiring 2028, one term expiring 2031, one term for the library board expiring
2027. One term for the public utilities commission expiring 2030 and one term for the transformation transportation advisory committee expiring 2026. two terms expiring 2027. As council president, I have one term for the
airport commission open expiring 2028. Uh, one term on the planning commission expiring 2028 and two terms open on the water tower committee. And that is it for unfinished business. Moving on to new business, we just have one item. This is a resolution to
approve plans and specs and authorized bidding for improvement 255 Southeast Brainard Reconstruction Project. And I don't have it in front of me. Is this Mr. Dean? >> Yes, sir. Mr. President, >> uh, thank you. Uh, we have a resolution before you to go ahead and move forward
to the next step on this process. Boldink has done a pretty good job of getting these plans ready to go here this spring for us. Uh on the southeast Brainer project, we did list the streets that are included in the scope of work and this is for full reconstruction and utility replacement throughout. Uh so at
this point uh we are requesting the council uh adopt that attached resolution that does approve plans and specs and allows us to order advertisement for bids for that project. >> Okay. Thank you, Mr. Dean. Anybody have questions for staff?
Nothing. With that, let's go to a vote. We're looking looking for a a motion for this resolution if anybody wants >> move approval. Johnson >> second by Johnson. Second by Bevans. >> Now, do we have discussion? It's like no.
>> Tony, go ahead. >> Bevans, yes. >> Johnson, yes. >> Stunick, yes. >> Jagger, yes. >> Ericson, >> yes. >> OD, >> yes. That resolution carries. And that does it for new business. So, moving on to staff reports. Tony, anything tonight?
>> Chief Davis? Nothing to add. Thank you. >> Max Hannon. >> Nothing. You got something? >> Sean's got it. >> Sean, go ahead. >> I was going to mention tonight we switched over to Microsoft Teams for virtual meetings. Saves uh 1,700 bucks a year. Probably does the same thing. It's working at the moment. So, uh going
forward all future city meetings will be Teams instead of WebEx. >> Okay. >> Just letting you know. >> Sean Strong, thank you for that update. >> Tim from the dispatch. Anything tonight? Just yell really loud. >> Uh, read your news.
>> Okay. >> Connie Hman. >> Yeah. So, staff is working on a spring bond issue. As part of the debt issue, the plan is to issue um CIP bonds for the fire station remodel. As part of the requirements to issue the CIP bonds, the city will need to hold the public
hearing for the capital improvement plan. If all goes as planned, the public hearing will be noticed on Friday, March 20th for the hearing to be held at the April 6th council meeting. Thank you, Connie. Jesse Dean, city engineer. >> Thank you, Mr. President. Uh, two quick things. Next week, we have a park board
meeting. We'll be going over a few different proposals that we received, trees, sidewalk, and a couple other items. Uh, the other thing I wanted to make the council aware, if you haven't seen the post on Facebook, u, Mindot has also shared this, the kickoff construction meeting for the public uh,
is planned to be held Tuesday, March 31st. Uh, that'll be, I believe, at Crowing County. Um we'll have two different sessions, one during the day and one early evening. Uh this is intended for the public. So we want people to come ask questions, get the
get the information on where detour routes are planned, uh where access is going to be. So this is really more of a public facing type of meeting for everybody, businesses, residents to get uh information on the project uh since we do have quite a bit of uh work to go
on. So, just wanted to make sure the council was aware of that date coming up in a couple weeks. C >> can you give the particulars one more time, please? >> Yep. Tuesday, March 31st. Uh, let me double check on the time. I believe it was 12 to 2 and 4 to 6. And that'll be
over at Crowing County Land Services >> down in the basement. >> Yep. >> Of land services. >> Yep. >> All right. Thank you, Mr. Dean. Mr. Cranic. >> Thank you, Mr. President. Uh so we do have a busy planning commission coming up this week on Wednesday. Uh commission
will be reviewing the following. Uh Shorland ordinance amendment that uh has been in the works for months and is nearing completion. Uh DNR will be presenting on that item as well as myself. Uh dermatology clinic is asking for a CUP amendment for additional parking spaces after completing their
civil plans and analysis of their building. Uh the warming shelter has applied for an IUP amendment for a one-year permit and for year- round operation. Uh, also a CUP to exceed the lot size maximums on a Bluff Avenue property that's currently vacant for a single family home and then a variance
for a garage uh, sideyard setback. That's everything. >> Thank you, Mr. Cranic. Mr. Langel, any updates? >> Thank you, >> Mrs. Cummit. >> Nothing. >> Come on, >> Mr. Sandy. >> Uh, two quick items, Mr. President. Um, you all should have received an email
from me uh with some scheduled dates for uh, three BPU facility tours at the wastewater plant. the water treatment plant and the hydro facility. Um I've heard back from a couple of you. I just ask that um if you guys have not responded, please get back to me by the end of this week. Um so I can plan
accordingly. Uh those invitations were also sent out to commission members and city staff that have not been able to tour those facilities in the past. Second item is um we submitted uh to Congressman Stabber a $10 million request for community project funding um
for our phase one of the wastewater treatment uh plant facility improvements. Uh we were selected to move on to the next round and so we filled out a second application um and submitted uh three letters of support uh two from both uh Baxter mayor and Brainard mayor and uh one from our
utility commission president. And so, uh, that application is submitted and, um, now I think we're just in a waiting game to hear if that $10 million was awarded to, uh, Brainard and Baxter for the wastewater treatment facility. >> Good. Thank you, Mr. Sandy. Eric
Sharper, >> this evening, Mr. President. >> All right. Thank you, Eric. Mr. Broyals, just one thing, and I should have written it down, but I believe it's a week from Thursday, the Joint City Council Charter Commission meeting. I want to say it's a week from Thursday. I
think is it five o'clock? >> 5:30. >> 5:30. It's noticed, but uh just as a reminder. Um that's it. Thank you, sir. >> Thank you, Administrator Broyals. Moving on to council member reports. Stunic, anything tonight? >> No, I'll pass tonight.
>> Okay. Make up for it next time, Mr. Jagger. >> Yeah, thank you. Uh appreciate it. Just uh real quickly, just a little bit of news at our airport out there. Did want to get you guys up to speed on a couple key items. uh our our March meeting that we just had uh last
week. Uh we pretty key development. Uh we have uh the commission uh directed staff to work on a on a full campus uh capital assessment. Believe it or not, we really have never really done one very thoroughly out there. And if we have, it's decades old. So, uh obviously
the idea here is to better assess what our liabilities are in the future. uh we need to know what we own out there and how much it cost us to own that. So, and we have an idea, but we've never really t taken a deep dive into that. So, we've directed staff to work on that in the coming months. So, hopefully that will
be generating some uh usable data. Uh I will also um like to mention that our discussions uh with the county have uh began to uh uh uh take take shape again. It looks like in the beginning of April, we will be having another discussion
with the ownership funding percentage uh aspects. Uh and so I'll I'll be reporting back uh as we we get some feedback there from them. But both sides are very very open to the discussion and I'm eager to see what the outcome is uh from that. So those are taking off
again. Um, and on uh I also just wanted to say that uh I I don't remember if I mentioned it at at one of at one of my ticker reports, but the air the airport commission has considered the idea uh pretty strongly of uh developing our uh airport campus into a uh firefighter an
ARF training center. Uh this would be something that would bring in firefighters uh from all around the country to actually uh get ARF certification and training at our own campus. We have kind of a unique situation here. It's something that's needed currently. We pay to send people
to Florida, wherever to get this training. So, it's it's something that's absolutely needed in our area. Uh I'd like to thank Neil Planzer for kind of taking this and hitting it hitting the ground running with this. And it certainly looks and appears as though it's beginning to take form and would be
a fairly substantial revenue generator for the airport if it does in fact take off. So, there's a lot of parts and pieces that have to take place. It's fairly low investment from the commission to to to kind of get it going and to see if it can take uh take form, but it's it's very promising and and certainly looks like it might be something very beneficial to the airport
and to our area. Be bringing in people from all over the country to to get their ARF certification and training here. So, that's exciting. That's all I got. Thank you. >> Thank you, Mr. Jagger. Mr. Bevans. >> Uh thank you, Mr. Chair. Um, March 25th,
next Wednesday, library board meets 5:30 in the library and they always welcome people. If you've got something to add to the library board, they'd love to hear from you. Uh, there's an open forum or a public forum part. And a little bit of sad news in W 2. Um, as you may have
read in the Brainer Dispatch, uh, Thrifty White has closed. And the sad news is not only that we lost a business in W 2 because it's still available. They've moved down to the super one on the east end of town, but this council
voted six to one to tear down five or six family dwelling units for that parking lot on Kingwood. And needless to say, that's news in W 2. Very sad. Many people spoke against that and now it's empty. So, thank you.
>> Thank you, Mr. Beavens. Chairman Ericson. >> Yeah, just as James mentioned, planning commission this Wednesday and then also I've got the region five development commission the 26th of this month. Looking forward to participating and being a part of that committee. >> Thank you, Chairman. Chairman Johnson,
>> an EDA update. The the EDA this year did allocate $20,000 for uh remediation or help of businesses along the Washington Street corridor. At our last meeting, the Chamber of Commerce stepped up and proposed a plan and we accepted it. So, that's moving forward. And so, I want to
thank the chamber for stepping up and taking the lead on this when it was hard to find anybody. And also, if you see the that blue ox costume, it's pretty sweet. That taxpayer dollars didn't pay for that. That was privately funded. Taxpayer dollars are going towards supporting the businesses
>> because it wasn't cheap. >> It wasn't cheap. >> Saw that. >> And then St. Patrick's Day was this weekend. And I want to compliment the mayor or Kevin or ever filled in for him and community action. They always do a great job with the downtown Brandard St. Patrick's Day event. >> Thank you, Chairman Johnson. I want to
say the same thing and uh I want to say good job to Mr. Joerger for showing his knees in the in the parade this weekend, too. Y >> um >> always a fun time. >> Um >> and I was out at the airport a couple different times recently and that place is looking squeaky clean. >> It is
>> really really clean. So, whatever you're doing out there, whatever that committee is doing out there, it it's working. So, um other than that, um it's going to warm up soon. We're all getting excited for springtime. Don't forget though that that does mean we get to deal with all
the things that Mr. Dean just talked about. So, um it'll be it'll be a it'll be an adventure for all of us to to get through that one, but it'll be nice when it's over. It'll be nice when it's finished. Um it'll be good for everybody. So with that being said, I
think we're just looking for a motion to adjurnn. >> So move >> to adjourn to the joint meeting on Thursday >> the 26th. >> Second. >> Motion by 5:30 >> Stunick, second by Bevans. All those in favor say I. I. I. Against. Same sign.
We are ajourned. Supposed to. >> Good job.