Okay, it is Monday, April 21st, 7 p.m. We'll call to order the City of Briner Personnel and Finance Committee meeting. We'll start with introductions. Kelly Baffin, city council. James Crime, community development director. Connie Hillman, city finance director. Alderman Large, Kevin Stwick. Chris Schubert, HR
director. Gabe Johnson, chair of the committee. We have six items on the agenda. The first of which is to approve the library exterior and mechanical repairs project. You James, I'll actually take that one. Connie. Um, so per council action on the March 3rd meeting, the scope of the project does
not include replacing the asphalt shingles or resurfacing the maple lot. The price proposal from Hi-Tech vetted by Gordian is for $338,27 and is about 88,000 under the budgeted amount of $426,000.
This amount does include an approximate 6.5% contract administration fee for Gordian, but it does not reflect the 1% rebate that the city will receive from Sourcewell because we're using Gordian. There has been a hum a humidity issue since the replacement of one of the two
HVAC units last year. Within the authorized scope of this project, the other HVAC unit is scheduled to be replaced. Um, with council approval, there would be an addition of the $6,735. the air system could be balanced and the humidity issue could be
resolved. So the recommended action tonight is either to approve the price proposal for the library exterior and mechanical repair project in the amount of $338,25 or to approve the price proposal with at with the additional cost for
balancing the air system and it would be a total project cost of 330 or $344,940. I I like option two. Yeah, me too. Second. Okay, Mr. Chair, I have a comment. Motion, second comment. I'm on the library board.
Thrilled to be on the library board. Worked the library, friends of the library sale for two days last week, but that $6,700 may disappear because it should still be under warranty. And Habergor is digging through it right now. We just
paid to have the thing re replaced last year. Um, it hasn't worked since. So, and they have complained a hund times. The county's been over there messing with it. And NAC, which is the the contractor
that's contracted to do this, has been over there and so far no good. So, it's not like this is a new problem. It's a problem since the data thing got put in. So, are you thinking it should be warrantied? Um, whatever. We're Yes, I think it should, but I don't know all
the details. I wasn't on the library board last year. So, what it sounds like we're there's one unit that was replaced last year and it's been an issue since. Yep. It's been an issue since. And so, the this project will replace the other HVAC unit. And so, to balance the two, we'll hopefully get rid of the humidity
issue that we're having. That's my understanding that this one is. Yeah. Well, your your your understanding is incorrect because before they replaced the first one last year, it didn't have the humidity problem. So, is this new unit is the problem. The new unit is the problem,
not the balance because the one the one that we're replacing this time only does the conference room anyway. It doesn't do the rest of the library. So, there's no books in there. The humidity is in the other issue. That's what's called CYA. Okay. Jesse's got Yeah, Jesse, I can
just quick clarify the balancing piece. Um, it's not necessarily specific to the unit itself. It's specific to the building. Um, it's trying to balance how much air is being pulled in versus how much air is coming out. Right. But it sounds like we have a problem with a existing unit. Correct. How much air is
getting pulled in? If it's pulling too much humidity, if it's not getting exhausted enough, so balancing that out. Okay. So, we're still under budget. So, yeah. I mean, you got to approve the 6,700 extra dollars cuz they got to fix
it. But I myself, if I had paid for that unit, I I well, we'd have never made it this far. I'll reluctantly support this motion given what you said, Kelly. Y I think as soon as we approve the 6700, no
offense to whoever's in charge of this project, the problem solved. They're not gonna need to waste time to go after work. Good news. I'm Did I start by saying I'm on the library board? Yes. All right. Stay on it. Stay on it. Okay. Any other discussion?
All those in favor say I. Post. Same sign. That motion carries. Next up, we have a draft ordinance ending the future rural service district properties. James. Yes. Thank you, Mr. Chair. staff have attached a draft ordinance that does not allow future
properties to be added to the rural service district but does allow properties to remain in the district if eligible. This ordinance was recommended and uh reviewed by the city attorney. Also, uh staff have identified nine potential properties that may be removed
from the rural service district pending city attorney approval. Uh we did get a whole list from the county went property by property, me and Jesse. Um, and we're just going to have the city attorney take a final review before we put it into that first reading. What staff is uh looking for here is a recommendation
from city council to review the draft ordinance and then direct staff to bring the ordinance back as a first reading at the next meeting. So moved. Second. Okay. Uh, one question. I'm glad that we've uh went and looked at property by property and that maybe some are available to be
hooked up now and and they shouldn't be in rural service district. Have we gone through and looked if there are possibly properties that aren't in the rural service district that we should have placed there 20 years ago? Like that one property we have a few
years ago. Cuz once we end this, I don't want somebody coming and saying, "Oh, hey, you guys should have done this to me 20 years ago and you didn't." We haven't. That's a lot of obviously utility projects that have happened. We could maybe look I don't know, Jesse, what are your thoughts on being able to
review all of our utility extensions? And then whether or not they're connected to city sewer and water may take more than just a couple weeks. I look at it from a different perspective. You almost have to look at essentially every city parcel that doesn't necessarily have availability of
service. No, I'm more looking just around around Sheiler's play and Delmare Estates and all those people that we promised the rural service district too. people who could have maybe right fit in on the south side of town with the
people we created it and said this is what if but if it's too much work they've had 25 years 30 years to and they've been paying full book full ride so if it's too much don't it was just a question I had I have a question for you you just mentioned um people that could
hook up this ordinance if I read it right doesn't insist that they hook up but just means they start paying full freight. Correct. That's correct. They still don't have to hook up. Yep. Not until we are doing a water and have a project. Um so if they are next to it
and their systems fail, Jesse might be able to clarify in the sewer portion of it. We are does have a compelling connection um component to it that and what is the what compels? So if you have a if you have a compliant septic system
now you can stay on the compliant septic system. Once it fails you are if you have accessible sewer you no longer can have a septic system. We don't have that provision in the water code yet. Okay. And we are working on that. So, if they're in the rural service district
now and have an acceptable compliant septic system, they're good to go until their septic system fails or or they um choose don't go. Yeah. Or the choose don't go but pay full property taxes because the
services move to follow staff's recommendation. Second, any other discussion? All in favor say I. I post sign. That motion carries. Next up, we're uh authorizing the back filling of a meter service
worker position. Chris, in December, our meter service worker retired. And when the council accepted his retirement, former public utilities director Evans was fairly new to his position and requested a delay in backfilling the position to allow him time to assess
whether modifications or any um or complete change in the position was warranted. Before Mr. Evans resignation, he recommended to the public utilities commission that the meter service worker position be backfilled ahead of the construction season to best enable response to meter work. In the public
utilities commission at their March 25th meeting did recommend approval of backfilling position to the city council. Recommended action is a motion to approve the updated meter service broker job description as presented and to authorize staff to complete an internal job posting process to fill a
position. I so move. second. Okay. So, it's an updated job description. So, we have modified the job description in some way a little bit. Um, before it was from 2018 and now we've done it um like there trying to help me go through it to
see what it was very few changes but there are a couple couple of answer to the operations manager and he's just housekeeping questions. Is this something posted internally or internally and out? This would be internally only. Okay. internal for
whatever opportunity. The union contract requires five business days. Yeah. Okay. Any other discussion? All in favor say I. I. Same sign. That motion carries. Next up, accept resignation of officer Colton Gutenoff. Officer Gutenoff had
submitted his resignation letter effective April 10th. The recommended action is to accept his resignation effective April 10th and to authorize staff to begin the hiring process to backfill the position. So move second. When did we hire Golden?
Yeah. He's just under six months already on that time. Any other discussion? All in favor say I. That motion carries. Next up, hiring a cso Jackson Fleet. Chris, we received nine applications for community service
officer position. Stephan to interview two people and offered the position to Jackson Flet who started with us on April 22nd. The wage for this position is set at 2131 per hour. Recommended action is to ratify the hiring of Jackson Flet as our community service
officer. So move second. All in favor say I. Post same sign. And then a reclassification of Brandon Berg. Chris. Yes. So Mr. Burgau's employment with the city started in November of last year as a police intern. That designation
qualified the city to receive funding assistance from Sourcewell's internship reimbursement program. The last day that he's eligible for that internship internship is April 22nd. Staff recommends continuing his employment by reclassifying him as a CSO. There will
not be a wage adjustment for this reclassification as our police intern is paid the same wage as our CSO. Recommended action is to reclassify Brandon Burggo as a community service officer effective April 23rd. So move second. Any discussion? All in
favor say I. I. That motion passes. Donnie, we could have done 718. You could have. Yeah. And you are. This gives us opportunity to go bridger.