the trees on the boulevard gave that up for Lent all right let's call to order brard city council it's March Monday March 17th 2025 7:30 in council chambers uh please call the role bans yes chz yes Johnson here stun here
Jagger yes Ericson here OD yes bed here please rise for the Pledge of Allegiance allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and
justice for all all right number four we have approval of the agenda Mr President Mr chz move the approval of the agenda with one item at it and that would be I believe perhaps under new business and that would do precisely discussion of
only of the city administrator's email we received related to The Retreat that we had last Monday just discussion of that item no action to be taken other than perhaps having it on the agenda at a future meeting and then disc item discussion item at 10d okay or 10e that
sounds good to me and then also uh we would like to remove the consent calendar item of the administrator's evaluation for discussion which would show up immediately after the consent calendar is approved all right we have a motion second we have a motion by chazak
second by Johnson so adding the first discussion after this would be just a discussion of the review uh of the evaluation uh it's just uh
uh yeah just a summary of the okay evaluation just have that as a item underneath consent all right all in favor I against same sign that motion passed and we will move on to that
item prior I'm sorry okay we'll do the consent calendar then first i' move to approved consent as amend it all right this is notice the public that all matters listed are considered routine by Council and will be enacted by one motion there will be no separate discussion of these items unless good
cause is shown prior to the count time the council votes on the motion to be adopted by roll call please call the rooll bans yes chesak yes Johnson yes stunich yes Jagger yes Erikson yes OD yes and we will move on to that
discussion item Mr chesak okay um I asked for this to be taken off because I cannot support it uh in the sense that uh there's a pay increase involved with this at the close session I had no
redress and I would uh I guess uh think that at that time I would looking for support of the council as well and not got I didn't get any other than this one item which I'd like to ask about in the
summary and it is the city admin BRS was asked to provide a monthly Council priority status update I don't know exactly what that is and how that's supposed to be implemented minute um a
monthly priority status update uh when we discussed this I was thinking of more of a unfinished business list to see where we're at with the items if that's the same thing I'd be happy with it that is in a summary that's why I
read that so if anybody could maybe Gabe you could explain exactly what that would entail in your opinion or what your idea of that is Mr Johnson yeah thank you Mr President yeah councilman chz that's that's what I was thinking those are actually my words when Chris
and I were putting it together that was one sentence I used Council priority status update report monthly but it is trying to just reflect what we talked about in the review to keep us up to speed on where we're at with the any number of
things okay it would be like an unfinished business or whatever but just something that's routinely in front of us so we can see where we're at okay so Mr Johnson you're okay with the way it is on the summary I assume I'm okay with the way the summary is yes I just want a
clarification for that but okay anything else no otherwise we should vote to ratify that summary I believe move second motion by bevans second by stunich any more discussions require a roll call you want a roll
call Tony Evans yes chzo no Johnson yes stun yes Jagger yes Ericson yes OD yes that motion passes number six we have public forum this is time allocated for citizens to bring matters not on the agenda to the attention of the council
time limits may be imposed so it is 7:35 we'll now open the public forum if you have anything you'd like to address the Council on that is not on the agenda please come forward if you're online press star
three not seeing any online again I'll ask if you're here to address the council and anything not on the agenda please step forward looks like not it is 7:36 we'll close the public forum moving on to number seven these
are presentations we have one presentation tonight uh this is the Camp Ripley Community brief please step forward just yes so thank you for having us again this year just name Troy I'm the Garrison commander of Camp Ripley
thank you sir so you guys have seen this before in previous years not a whole lot of changes uh from last year's update um but there is some some small things and then obviously you know as we look at the summer months and all the training
and and things that I I understand that there's a a public interest in what we're doing on on Camp Ripley for training and things so so we'll we'll we'll cover some of that within this uh update again Camp Ripley's oh I'm
supposed to do this right there we go so Camp Ripley's Mission obviously and really where I focus and have been focusing on is really the public relations and and this is really kind of part of that right um communicating uh to the city leaders uh talking to them
about what is going on at Camp Ripley providing that transparency across the board um moving into the leadership of the Minnesota guard again no changes from last year Major General Shawn Mankey is the adant general of the state of Minnesota and
his command chief Master Sergeant Lisa Ericson uh they they reside in in St Paul at the ago office and then our uh division leadership which is Major General Charles keer and his command
sergeant major they had just returned uh from operation Spartan Shield uh so they had about a 9-month deployment uh overseas and they are now back home reintegrating with their families and then the Camp Ripley
leadership of course myself and my command sergeant major Ryan hoffstead uh obviously we are at Camp Ripley day in and day out so that's where you can find us if necessary uh next slide is the economic
impact that Camp Ripley has on the surrounding area um it just nearly $83 million uh the big chunk of this really Falls uh inside of the uh construction and the infrastructure that we do on a regular
basis on on the base so um and that's about 21 million a little more than 21 million of that 82 almost $83 million obviously I think everybody in the room knows where Camp Ripley is located smack dab Center of uh the state
of Minnesota uh everything is pretty self-explanatory on this slide with the exception of what is a level two training center and a level there's only five levels of training centers Across the Nation uh one being the highest and
then five being the smallest um there are really only two uh level ones uh Across the Nation that's Camp Shelby Mississippi in Camp adury Indiana and then there's nine level two training
centers across Ross the nation and we basically have the capability of Performing basically heavy maneuver which is tanks Bradley's uh Aviation artillery basically if it's in the Army's inventory we can probably train
it at Camp Ripley some of our accomplishments uh moving forward here in 2024 um really bring your attention to the second bullet uh Camp Ripley was the third highest uh in terms of throughput of
soldiers coming through the gates of Camp Ripley in 2024 um beat only by level two training centers or level one training centers excuse me so um and then what's not on this slide but I did want to highlight
it here tonight uh we were able to acquire three individual uh daycare providers to provide daycare to soldiers families on base so that is a huge win for us moving on to uh support the Civil
Authorities obviously uh the Minnesota National Guard has has been involved in in many different uh activations uh by the governor um and this is basically how the process really works you have the incident that occurs the Sheriff
officer or the sheriff office um basically reports to Homeland Security and Emergency Management and then that ultimately goes to the governor for final approval and these are just some typical missions the guard would perform
uh under the state active duty uh executive orders moving on to a little bit of the uh construction update so we are looking at doing a new Access Control Point uh basically a new uh main gate um that
should be coming about in 2027 um and that really basically what that will do for us is provide all the force protection anti-terrorism measures that a gate should supposed to have on any installation across the across the 54 um
and we're pretty excited about this it doesn't shut down or remove the old main gate that will stay as an iconic piece of Camp Ripley um so we're pretty excited about moving that forward and then just some smaller smaller items uh
on the list my next slide is actually uh the museum update uh this is moving along quite nicely um there are uh actual cameras uh with the uh um construction firm uh that they monitor
you can actually watch live cameras of as they're working on the project it's pretty cool um and I can provide that link to anybody that is interested in in uh having that um but this is uh all the walls are erect we're working on the roof roof assembly right now um and we
again look to have this opened uh by June July maybe August depending on what weather does to us uh in 2026 here's the here's really the meat and potatoes this is what the public really uh is interested in I think uh
April and June are really our high water marks um for throughput uh this year uh last year as you know we had the xctc exercise on the installation which really pushed us all the way through June and July of having that as being
our high water Mark um but this year it's April and June and June is actually going to be the probably the loudest uh Camp Ripley will be all summer with the artillery and the aviation assets that are coming in uh to train
uh uh this year so and then the rest of the year uh July August September and even through October uh we're looking at pretty much our normal uh flow of units and and soldiers that come and train at Camp
Ripley some of our state Partners uh that we obviously deal with uh Homeland Security emergency management obviously we're very well uh connected and tied into those folks uh on a regular basis our Minnesota State Patrol and our Minnesota DNR actually have permanent uh
occupancy on Camp Ripley and operate theirm off of Camp Ripley and then we've uh grown a pretty good relationship now with the Minnesota Department of Transportation where they're bringing in their snowplow Tri driving uh school on
Camp Ripley and then obviously just the the the things that we're trying to deal with with the new Access Control Point um and Highway 115 that that goes east and west there so Soldier and family uh Partners obviously or programs we've got a lot of
resources on Camp Ripley um and and sometimes these resources aren't utilized very much uh so if you know veterans or or family members of veterans that that are seeking uh additional help whether it's Financial whether it's mental health whether it's
uh whatever it is um please reach out and contact us uh with those folks' names so that we can get them the necessary uh care and and programs that they're they're entitled to community outreach again uh I'm just
going to highlight probably the first bullet there uh this September we'll we'll have our uh open house again it happens every other year uh so uh last year we had some weather issues where we didn't uh bring in a lot of the error uh
assets like the c130s uh the Blackhawk helicopters the shinook helicopters uh so but we're hoping this year that we'll be able to have all of those displays and those vendors uh again on the ground in September so but these are just some
of the things that that we do on an annual basis uh to have community outreach the environmental programs again this is really a uh a true partnership uh across the board because we can't really do all the military training that we do without preserving
and maintaining our environment so uh the training base is just nearly 53,000 Acres of training and maneuver space uh mixed in with a bunch of uh live fire ranges and and things like that so as we kind of destroy the environment doing
military training uh our environmental team comes right behind us and helps us restore uh tank trails and and different things and we'll get into a little bit about the prescribed fire excuse me the prescribed fire that we do really helps
us maintain some of that as well getting rid of um you know invasive species you know Buckthorn and different things like that that keeps our training center open and and usable just some of the partners that the environmental team work with again
I'll just highlight uh the third bullet down Central Lakes College a great great partnership with those folks out there uh we bring in students uh to do all kinds of different things primarily on the environmental side if they're going to going to Central Lakes College to to
seek um to be a conservation officer or something to that effect we bring them out to Camp Ripley teen them up with DNR folks uh and and get them practical Hands-On experiences uh at a very young age so I think it's it's a great it's a
great program a great partnership um that we hope to continue with the Central Lakes College I hit on the I hit on the prescribed Burns uh this year we're looking uh just short of 15,000 Acres uh
in in terms of prescribed Burns uh obviously when we do these things weather has got to cooperate and then we also through uh local media um news newpaper or radio or even our own social media uh platforms try to communicate to
the public uh when these things are occurring so that people aren't calling the local law enforcement or the fire departments saying something's on fire um it's typically just us and and we try to communicate that uh well ahead of
time but again it's dependent on the weather the army combatible use buffer again this is just a this is just a phen nomenal uh program Federal program that is out there uh that allows us to not have encroachment onto the
training base um you know where people are building new houses or or uh building establishments around the installation it obviously really enables us to keep some of the the noise complaints down um even though the noise
is still there but with people farther away from the training base it does it does help um and we've got about 40,000 Acres now enrolled into the program and it and it's going strong so um with that this is the unexplored the
the basically the three Rs recognized Retreat and report if you ever were to come across anything like this at all uh we obviously um you know in the civilian sector we obviously recommend you call the 911 um and then they'll either call EOD
assets um but if you were to be on base and you were to happen to find something like this lying around please uh just report it and we'll we'll take care of uh what needs to be taken care of I mean there's many I mean Camp Ripley was
established in 1930 uh there's been a lot of uh a lot of things that have gone on since 1930 in terms of Munitions so and that is my update subject to any
questions or dialogue from from the city council thank you Colonel think does anybody have any questions for the colonel president day I have a couple if you don't absolutely um what is the difference between in a nutshell between
your level two and a level one basically the ability to mobilize okay soldiers and units okay there really the only difference and then um with daycare uh facility um is that on base it is on base okay do you get a reprieve from all
the red tape the state of Minnesota requires us daycare a soldier can apply to the state Grant to make their daycare less money the the money still goes to the dayare at whatever price they're
charging you um but the soldier gets a reprieve if they apply for I meant the reprieve of the daycare operation they have a lot of red tape they have to go to the the op well we work we work through a lot of those things um and we used a lot of our Community Partners and
and I I know there's a few folks out of sourcewell and and and different things like that that we were able to cut through a lot of those things um so it's a benefit to the provider themselves uh
to where they're not uh they're not being to have to pay for a lot of different things on the installation and then one other question yeah do you have have any kind of silly uh naming of your tanks or anything like that guys well
I'm sure the units uh get pretty uh passionate about their pieces of equipment and give them names but uh from my Foxhole no I don't uh I don't do that thank you yes thank you you're welcome any others or discussion anyone
else mayor Bell that sounds like one of those instances of don't tell the boss yeah uh I just wanted to say that you know we you guys been coming here every year and I really appreciate it and the one thing you continue to talk about is the museum and uh it's just a great
thing to see happening and just today I was in Little Falls so I had to drive right by there and uh it's going to be awesome I'm really excited so and to see the work that's already happened with it it's going to be awesome right there on the road I can't wait so yeah I think it's going to bring a lot more of the public in uh versus having it on the
installation itself um so yeah we're we're excited to tell the Minnesota veteran story yeah yeah what a great location for it so really hats off on that cool anyone else thank you Colonel thank you for everything you guys do such a huge part
of the area uh we love having you around here I love hearing the bombs go off it just makes me feel more safe thank you thank you you're free to stick around if you want but I don't know if you really want I'm think I'm going to sneak out if that's our we'll see you in a year all
right all right moving on number eight we have Council committee report reps first up 8A we have safety and Public Works committee chair Tad Erikson uh thank you Mr President we have one item on our agenda and this is to authorize the police department to apply for the
Lucas project Grant motion coming out of committee is to authorize the police department to apply for said Grant second second motion by Ericson second by chzo any discussion I'll just if I could just elaborate uh briefly what
this is is a grant program um to uh allow the department to apply for this uh device that is an automatic chest compression system and my understanding I'm told that it provides um better chest compressions perfect chest compressions better than a human can
provide and it also since it's automatic it allows the off officer to apply that and then also then you know be be up um doing other things uh and um not having to be focused on the the patient so thank you chairman Eric
any more discussion hearing none let's go to a vote all in favor I against same sign that motion passes end of report thank you chairman Erikson next we have 8B personnel and finance committee chairman
Gabe Johnson thank you Mr President I got a me tip of the cap to Chairman Ericson there I don't think we can go faster than him this time you can try we have six items the first of which is to authorize technology renovations and the motion is to authorize withholding a
portion of the cable franchise fees for 24 and 25 and using those funds to offset expenses incurred with the integration of the technology department in ISO move second motion by Johnson second by stunich Mr Johnson yeah and I don't know if withholding is the right
word but we haven't been paying CLC while they haven't been performing the services for us so we have this money from the last couple of years when CLC wasn't performing the duties let so this motion has basically use that money to offset the costs to get everything up and running in the technology department here at City
Hall thank you chairman Johnson and what what exactly is that total do we know it doesn't have to be exact 37,000 in change okay and there's over 30,000 that we haven't paid to the CLC so it's mostly covered there thank you any more discussion Mr
Chi yeah I emailed Sean and he gave me a very uh good response to some of my questions and he did copy this BCC it uh to the council uh it was came in a little late but um I think we are a little remiss and not using some of
these funds to pay our staff that's been doing this job and if you get a chance to read that email maybe we could bring this back if uh our finance chair would consider that you look that over when you get a chance and uh there's money
there that we do have in our general fund that can be used to pay our staff if I'm not mistaken so um if it's there we should use it and uh that's all I'd like you for the rest of you to look at and see what you think that's all I have
right now Mr President thank you Mr chesak anyone else no more discussion hearing none let's go to a vote all in favor I against same sign that motion passes chairman ER or chair chairman Johnson
whoever you thank you Mr President next up is discussion of order the annexation of Riverside Drive and we had a robust conversation about taxing philosophy and fees and hookup charges the motion is to
amend the 1997 policy to eliminate the rural Service District moving forward and to set connection fees for the Riverside Drive area nio move second motion by
Johnson second by bevon Mr Johnson so it's not necessarily moving forward on annexation but it's getting our ducks in a row for for if we do this orderly annexation where we'll have the policy in place that sets the district they're in that sets their
taxes that'll set what their connection charges will be when they do hook up to our utilities we're going to get all that work done before we start annexing properties into the city thank you chairman Johnson questions president o day thank you is this uh a policy or an
ordinance we have on that that for the um for these uh what you're going the 1997 what you want to uh remove or whatever is that a policy or is that an ordinance looks like it's listed as a policy okay I just wanted to
make sure cor Connie it is a policy and then any changes to the rule Service District was done by ordinance so I think we can just change the policy cuz we're not going to change the current properties that are already in the rural Service District they will stay in the rural Service
District we're going to honor our past promises but we're not going to move forward with the rural Service District that was going to be my okay thank you any more questions discussion hearing none let's go to a vote all in favor I against same sign
that motion passes chairman Johnson thank you Mr President next up is to ratify a hiring and the motion is to ratify the hiring of Courtney desan for the police records management technician position effective March 5th further that should be placed on step one of the police records management technician
wage grid of $25.32 per hour and I so move second motion by Johnson second by stunich chairman Johnson if you note in the uh Council agenda request we received 41 applications for this position so people are interested in
working for the city and our fine Police Department thank you chairman Johnson any more discussion seeing none let's go to a vote I'll in favor I against same sign motion passes chairman Johnson next up is a reclassification and the motion
is to reclassify Aaron Anderson to the technology coordinator position effective March 18th further that he be placed on step seven of the technology coordinator wage Grid at $60 46 per hour and ISO move second motion by Johnson
second by bevans chairman Johnson uh yeah this is Aaron applied for this is taking this position step seven is because that is the current step he is on so he's actually not even getting a 3% wage adjustment he's just flat lateral move over to this wage Grid in
this position thank you one more discussion let's go to a vote all in favor I against same sign that motion passes chairman Johnson okay next up is to ratify contract terms and wage resolution it's
a couple of actions first is a motion to ratify the attached tentative agreement summary and AR trator Kelly's decision regarding the 24 to 26 ibw local number 31 Union contract representing the public utilities employees and ISO move
second motion by Johnson second by stunich chairman Johnson so this is what we've been working on for for a long time now but the arbitrator put his decision down we must go with it fortunately it's what we wanted so we get to go with what we wanted for wages
and wage adjustments this is just uh a approv it here thank you chairman Johnson any discussion hear none let's go to a vote all in favor I against same sign motion passes chairman Johnson okay next up we
also have a resolution resolution president got it so the motion is to adopt the attached resolution setting the 24 to 26 wages for the ibw local number 31 Union Public Utilities employees and ISO move second motion by Johnson second by
stunich more discussion seeing none Tony please call the rooll bans yes chz yes Johnson yes stun yes Jagger yep Ericson yes OD yes that resolution passes chairman Johnson
okay and the last item on our agenda today is a croan County Historical Society donation request and the motion is to authorize a $500 donation to The croan County Historical Society to be paid out of these special projects
budgeted line item in ISO move second motion by Johnson second by bevans chairman Johnson as you see Connie included the the past amounts we've given them in a couple years it was nothing but it's usually been $500 down to 300 but it's it's a legal donation
that we can make according to State Statute and we we typically do give something over to the Historical Society Connie did the math and we're legally allowed to give up to $297,000 but I think 500 bucks is a fair fair
donation to give so that's the motion thank you chairman Johnson any other discussion seeing none let's go to a vote all in favor I against same sign that motion passes chairman Johnson report thank you chairman Johnson moving
on to number nine unfinished business first we have call for applicants with mayor bedau yes the following Commission then let's turn our microphone on first the following boards and commission have openings on them Charter commission two
terms expiring 2025 two terms expiring 2026 housing Redevelopment Authority one term expiring 2027 Library one term expiring 2027 Public Utilities one term expiring 2028 and the transportation advisory committee two terms expiring
2026 thank you Mr Mayor president OD day Mr chz um could we check on the Transit advisory committee um I think Tony did you get back to me on that a are you asking I there was um it says
two two uh openings and I think there's three okay did we ever find out I I emailed Tony on that I do believe yes I didn't have a chance to email you today Jeff it is three it is three okay so currently have three
looking for two more the mar Lake we have four we're looking for three three okay the mayor would like to amend his Transportation advisory committee to three terms expiring 2026 got it good job all right as council president we're looking for three uh three terms to fill the water
tower committee we still don't have expiration dates on this one but um I would like to appoint one person that I know of that has applied that's Gracie chesak move to approve second motion by Johnson second by bans any discussion
none go to a vote all in favor I against same sign that one passes it sounds like we might have two more staff do we know if we have had two more I was just told that we have two more people that are willing or planning on applying no okay we'll wait for couple
weeks it Tony moving on 9B we have a public hearing and a resolution regarding the conduit debt for Country Manor project uh this one I believe is Finance director Hillman so the city was requested to issue conduit debt for the
country Mana project of up to $50 million a city is allowed to act as a conduit for certain types of private entities to be able to obtain tax exempt financing for certain projects resulting in lower interest rate for the borrower Country Manor meets these requirements
by the city issuing conduit a debt there's no obligation for the city to pay the debt there's no impact on the city's credit rating and the conduit debt does not go towards the city's debt limit it does however count towards the city's annual $10 million limit to issue Bank qualified bonds this could result
in the city having to pay higher interest rate when the city issues Bonds in 2025 for its construction projects as a result to make the city whole there is a BQ fee agreement between the city and Country Manor in which country Manor will agree to pay the city the present value of the difference in interest
rates for the life of the bond with that I would like to turn it over to Sophia Ley with Q qac Rock to further discuss the request that is before council tonight thank you Connie and Sophia yes thank you um the request uh
the so the the city council is holding a public hearing it's required both under state law and federal tax law um the this is uh the at least the second time um that this project has been before
this Council the city council has preliminarily approved the issuance of bonds in accordance with the resolution calling a public hearing for tonight um the resolution before the city council is to approve to provide final approval
for the issuance of bonds in a not to exceed principal amount of 50 million um the bonds are going to be issued pursuant to indentures of trusts and uh this this resolution as well as uh state
and federal tax law um there are U our office drafted several of the bond documents that are being approved by the resolution tonight as well including an indenture loan agreement and bond purchase agreement for each series of
bonds the the city's being asked to issue two series of bonds one uh we have nicknamed the senior bonds and then uh the the second series we've nicknamed the subordinate bonds um I'm happy to take any questions but as uh Connie
noted that these are conduit revenue bonds for which the city is not obligated to make any repayments um the only impact of the city is the ability of the city to issue Bank qualified Bonds in calendar year
2025 but as Connie explained um we prepared also a BQ fee agreement uh whereby the the borrower will pay an estimated um amount to uh compensate the
city for any increased um cost uh in in issuing its own bonds for its uh construction projects in 2025 thank you Sophia does anybody have questions for Sophia president bons Mr chesi yeah Sophia um I I think this was
in our uh report but the the fees you charge the city for this are they then applied to the uh developer on this that's right my bond counil fee is paid by the conduit borrower which is typical in in these types of situations
and is consistent with the type of um you know transaction this is the city is acting as a conduit um it's issuing the debt only to provide the tax exemption it's not actually uh doing the project or paying anything towards the project
thank you that's all I have Mr President thank you Mr chz anyone else thank you Sophia thank you does anybody have any questions for Connie either sounds like no all right then we will open the public hearing for the conduit debt having to do with the
Country Manor project it is 808 if anybody's here to speak on this please step forward if you're online you want to speak on this hit star three nobody's running to the microphone we'll ask one more time if anybody's here to speak on this
please come forward or hit star three if you're online like nobody and we will close the public hearing at 8:09 now we're looking for a motion to adopt the resolution approving the plan
of financing for a senior living campus in the city of in the city to be financed with conduit revenue bonds and authorizing the issuance of such bonds for the benefit of country Tre Manor campus Brainard LLC approving a housing program authorizing the execution of
documents and taking other actions in connection therewith so moved second it's a little open-ended is it yeah we have a motion by Johnson second by chzo I believe yep any discussion no discussion all right that
is a resolution Tony please call the role bans yes chz yes Johnson yes stunk yes Jagger yep Ericson yes OD yes that resolution passes moving on to new business for 10A we
have authorization of the HRA on behalf of the city to submit small cities development program Grant application to Department of Employment and economic development again this is uh Connie Helman actually I'm going to turn it
over to Mr John strer with the h welcome John thank you chair o day and members of the council as you might remember last fall we did submit a preliminary proposal to the Minnesota Department of Employment and economic development that was on behalf of the
city of Brainard it was for what is deemed streetcape so we have a current small cities grant that we're doing some housing rehab this is another eligible activity these are Community Development block grant dollars that trickle down to
not non entitlement um communities that we can apply for so we apply for them on behalf of the city that preliminary proposal that we submitted was deemed competitive which means we're allowed to submit an application in order to submit an application which is due April 16th
uh we do need to request that the city council pass a resolution allowing for that uh application in addition to approving the citizen participation plan a conflict of interest disclosure plan and then we also would ask that the the council would uh set a public hearing
for next meeting for comments regarding the citizen participation plan thank you John any you want to have questions for John president OD day Mr chazak uh yeah thank you John the the um the document it's uh it's titled the preliminary um
the one that you said had and it has a a acceptance date of November 27 2024 so that kind of confused me but why why is that document in our packet when you have a shouldn't you be providing the the one you're
submitting after you've been approved I mean or the what's the term you used it's the application yes councilman chazak so that was just included to show that we did what we were asking for the request we made um essentially the
application is very similar to that and we don't have that final document uh prepared yet we do need all of these plans put in place before we'll have that complete document so that is why we included the preliminary proposal just to give the background of the amounts we're requesting and and what
information was needed to submit for that yeah and I have one other question on that it said this is a streetscape application like exclusively or something it was only for that but there's a whole uh there's a there's a whole Litany of other items such as
sewer and Street and other things that this type of uh proposal can qualify for but my question was if this is exclusive to a streetcape why are all those other things in that proposal because it seems like it seems like the propos the the
application it the writing says it's for streetscape only so is that how you identified it when you submitted that preliminary document did you was that your writing in that or is that part of the document that's part of the document they they deem streetscape under your
kind of the larger umbrella um of public facilities streetcape is an eligible activity under that larger umbrella so this is a kind of a standardized form that allows for application of all those items we just focused on streetscape so that's why it
is a little confusing there's a lot more information that I feel would need to be included in there but that's a document that we have to I felt the same way okay thank you thank you appreciate it thank you Mr chzo anybody else have questions thank you John thank
you all right so we're looking to adopt the resolution authorizing the local government application so moved second motion by chzo second by Johnson um I'd be happy to yeah we'll do this as a resolution and then we'll go
uh with the rest as one Tony any discussion first Tony bans yes chesak yes Johnson yes junck yes Jager yes Ericson yes OD yes that resolution passes uh next we
have Parts two three and four this is call for a public hearing to be held on uh April 7th 202 at the council meeting authorizing appropriate signatures on the citizen partic participation plan and authorization of the appropriate
signatures on the conflict of interest disclosure form move approval of all three second motion by Johnson second by bevans any discussion none go to vote all in favor I I against same sign that passes all
right moving on 10B we have authorization of development opportunity letters this is uh community development director James cranck thank you Mr President so staff have research underdeveloped and underutilize rental properties in the city of Brainard and
is proposing to send out development opportunity letters to rental property owners along with the rental renewal letter that they will receive in April I can answer any questions and seeking direction thank you Mr kic anybody have questions for Mr cranic Mr President move to approve
motion by chesak second second by Johnson Mr Mayor yeah I just have one comment on on the letter don't bury the lead don't be afraid to tell people there's an opportunity here it took me two paragraphs to get to hey there's a great
opportunity here for you so don't bury the lead Don't Be Afraid put a big stamp on there that says look at the opportunities we're given you right now before you get three paragraphs into this thing thank you Mr Mayor anyone else hearing none go to a vote all in
favor I I against same sign that one passes 10 C we have a resolution to adopt for denial of the zoning change and text Amendment request for Paradigm Auto again uh community development director
James kranck thank you Mr President uh so staff have drafted a resolution denying the request and stating the findings provided by council at the March 3rd meeting resolution was reviewed by the City attorney and staff recommend approval of the attached resolution thank you James anyone have
questions on this move to approve second motion by Bon second by stunich any more discussion Mr Johnson drove by the property today and uh lost count there were so many uall park there is significantly more than seven so they're
still out of compliance thank you Mr Johnson right no more discussion let's go to a vote in favor Oh I thought I was going to get them all tonight lot of resol please call the rooll bans yes chz yes Johnson stun yes
Jagger yep Ericson yes OD yes that resolution passes we have another resolution 10d this is uh receiving the fees ability report and the call for public hearing on Improvement 2314
Hawkins Joseph Ronald resurfacing project this is Public Works director Mike abor thank you Mr President and this is this project was brought to you last month and now we're on stage two of this and we are now just asking for to
the resolution to be approved for the feasibility study and for a public hearing to be held on April 21st this project will be including uh some fire hydrant and um the main water line in the alley between Joseph and Paul and if we have any very specific questions we
have the engineering company here too to answer anything but uh we're on stage two of the step five of this project so at that time we can ask uh you can ask any questions thank you Mr havar anybody have questions Mr chazak yeah this is
essentially like six blocks of uh Street construction correct yes okay and then the alley between the two blocks in between the those Joseph and and Paul yeah North and South so that was the alley that we discussed last year that we had put off for a year so my question
is were these weren't these streets eligible last year for the South brainer projects as are right there in that neighborhood essentially border the seventh street I cannot speak of last year would that would that be something that maybe um our engineer was this uh
were these included these streets because of the alley project yeah I would just like to defer to our city engineer Jesse okay Mr Dean uh city council so last year's alley project was initiated as originally just the alley the streets
were asked at a future council meeting whether or not the council wanted to include with the scope of work when we were discussing the water main underneath Joseph and Ronald um and then it'll be up to the council if you'd like to continue to include those two blocks of resurfacing with the project moving
forward um but as of last year when the original discussion came up it was Central to just the alley so that's what you're asking so my question is we I I know the alley was additional they wanted the property owners petition to have that done along
with the South brainer Street projects that were going to be done and we held off on that to do it this year and my question is are you including the streets the East West streets because of the alley project would would
you be doing these streets if these Al if the alley was not going to be done this year I guess no the streets really kind of came up because the water main was getting replaced not only in the alley but originally BPU also wanted to do some of
the water main um like on Joseph um and we were going to be trenching through those uh we're backing up on some of the Joseph water main but we're still trenching in quite a bit of the uh roadway pavement on both Joseph and Ronald as part of the project uh so
right now it's included in the scope but it'll be up to the council if they want to continue to move that forward okay and I have one more question Mr President so when the water line uh replacement came up at the Utility Commission meeting it was stated two
perhaps three times that one of the things was going to be done is communicate with the property owners on the Alley that their service lines because of their locations some under sheds or garages and the uh the uh potential there of having the galvanized
or lead I don't know if they've all been identified or not but it was going to give the property owners a um a notice well in advance to have them be made aware that this will be an opportune time to get their service lines is there a plan to have those Property Owners on
that water line notified of this project so they can have a full um idea of the time the cost and everything if they want want to participate in getting their service line replaced at the time we do that water line for yes uh we've
been meeting with uh our Chris Evans with their public utilities and he might be able to speak of more specifically on those service lines they're going to be receiving grant money I'm not sure when that is going to be coming in but we are doing our construction meetings with with Chris Evans and his staff and we've
already discussed that so Chris if you would like to add anything to that uh yeah thank thank you very much um yeah as far as the uh service lines I I believe our staff has contacted
uh the accounts uh on the Alley uh to that as far as funding there is uh no funding from the state as far as uh for the replacements for this year uh at this time so as far
as whether or not that they could be uh potential reimbursement or something next year for any work done this year that's still up in the air okay and as far as you know there's no retroactive uh like uh perhaps they do it this year and it's funding comes
in next year they're probably won't be eligible I think you indicated that in an email he said yeah correct there's at this point there doesn't appear to be any retroactive or reimbursement for prior work okay all right I just want to make sure that we have a
the the the residents that live along that water line they give proper notice and there there was a lot of discussion at Utility Commission meetings about notifying the property owners communicating with them letting them know what's going on so they can make a decision whether it's funded or not so
that's all I got Mr President thank you Mr chesak anybody else have questions for staff all right we're looking for a resolution do we need a separate resolution from the uh public hearing establishment or is this all in one resolution Tony just one okay looking
for uh resolution receiving the feasibility report and calling for a public hearing on the proposed Improvement to be held April 21st 2025 at 7:30 p.m. move adoption second uh motion by Johnson second by Ericson any
discussion hearing none let's go to a vote with a resolution uh roll call vote let's do it that way B yes chz yes Johnson yes stun yes Jagger yes ericon yes OD yes that resolution
passes moving on we have an additional item this is 10e the discussion on uh email with priorities list from administrator BRS uh Mr chzo you asked for this one we'll hand it over to you yeah I I I think it's just uh something
I'd like to see the council um approve um having a discussion on those priorities as indicated by administrator BRS following our Retreat um I I hope you all had a chance to read the email it indicated some of our priorities that
we mentioned and then uh he followed up underneath that saying these will be staff priorities moving forward and I would uh I would so um like to make a motion to that effect that we scheduled this the only thing is I I I want to make sure he's available and I thought
maybe we could do it at our next meeting I think it's the uh April 1st meeting 7 or that I move that we have that come back for discussion of those priorities at the April 1 uh council meeting that specific email discussion of and maybe
some action if I believe it's it's the 7th is it the 7th first council meeting in April 7th correct April 7th okay that would be sorry we have a motion by chesak do we have a second I'll second that second by Johnson
uh chairman Johnson go ahead yeah I I support the idea of doing this I do think we should also kind of look at other initiatives and other priorities we've had in the past that aren't necessarily listed here
but you know coming to A A resol A final resolution on the airport and things like that I think should be part of this discussion too so we have more of a comprehensive list of here's where we really want staff to be focusing their their time but but I support the idea bring this back in April and talking
about it thank you Mr Johnson president to to Mr Johnson's Point U would it be um something that of uh I I I I just asked Gabe um you bringing in the airport um are you suggesting that because it was discussed briefly at The
Retreat or uh just because I I think it would give staff good direction if we gave them all of our priorities or prioritize everything that we're working on as a city instead of having different segments of priorities and different silos of priorities I think we
should if that makes sense and kind of have an all-encompassing priority list okay that that wasn't in the email anything about the airport that I recall nothing was in the email about the airport do you want to include it I'll put that in my motion if sure okay I'll add that to my motion that we include
that discussion as well with that email we received on Wednesday the uh 12th all right and I'll second that all right we have a change in the motion second or okay I think this is this is something that's
important that we all get on the same page with so I'm glad that you're bringing this up Mr chesak but um how we do that efficiently I think we'll have to determine that over the next couple weeks I think we have a three-week break actually so uh plenty of time for any
council members to take a look at that list see if there's anything that you you adamantly disagree with um have that in mind when you come back to that meeting if there's one or two things that you really think should be on there we can discuss that as well going to say
that may be the airport but that's going to be on there by motion so um I think it's productive to have that conversation we kind of left that meeting touching on the conversation but it's pretty important that we get that
right so uh Mr Mayor yeah I just wanted to chime in just say that I think it's important that we have actual priorities what are the actual priorities of the council and not just I would like more information on that to me more information on that is not a priority that is I'd like more information to be
able to figure out whether or not that is a priority so I'd like to get us more in line with what our actual priorities are thank you Mr Mayor anyone else if I may Mr shazza the one the one concern I had is we were asked to give our you
know kind of like a on a spot here what are your priorities we sat through five plus hours of presentations which I didn't have any problem with any of those however to come up with our priorities in that instant essentially and then move forward and then our
administrator kind of re recites back to us what we said perhaps not entirely P portions of what we said maybe on some of them but then there's a list of priorities that he's moving forward with staff that I think if we're going to take action as we've
always tried to do um we do it by a council vote and that that really didn't happen so um and based on that I do have a second motion on one of our items that we consensually approved if I once we go forward with this I have one more item
all right let's finish this one first anybody has any more discussion on this looks like no all in favor I I against same sign one passes Mr chesak you have another motion yes I would um move that the
staff move forward with getting the elevator at the annex uh repaired for that between that5 and $10,000 range they were talking about second motion by chazak second by Johnson more discussion Mr President
that again was a there there was no vote and motion made at that uh Retreat which uh we should do and that's why I'm doing this here so appreciate your support thank you Mr chzo is that not on the consent okay Mr Johnson yeah I I support
the motion I'm all I'm all for you know voting on everything but I will go back to what I said at The Retreat that I think a $5,000 repair to an elevator isn't a council level action I think that's repairs and maintenance that staff just needs to be taken care of and shouldn't
just let the elevator be out of commission then tell us well we didn't have $5,000 to to fix it we should always have a maintenance budget and we should always make sure the elevator works but I I support this motion we can vote on everything for all I care thank you Mr Johnson anybody else have
comments hear none let's go to a vote all in favor I against same sign that motion passes moving on to 11 staff reports Tony Gage city engineer Jesse
Dean Chief Davis nothing B thank you Sean strong nothing to add Mike abigor yes thank you Mr President our Recreation division is in full swing for the summer we're working on agreements with YMCA Community Development and our
own programming so in shortly in the next month or so you'll be receiving a lot of flyers on our recreational programs that's it thank you thank you Mr Mr President may I ask Mike a question well I don't see why not Mike at our last safety and Public Works meeting we had that issue with the RFP
from the engineering firms a consultant and uh I am remiss for not including that in my motion that did pass I we had a uh our two colleagues here wanted to have something come back with a more uniform U template of sorts when we go
out for those rfps is that something you're working on because we did not give you Direction was that for that street uh project where you wanted them the outfall outfall Bas oh yes is that something you'll be working on because again we were giving we were coming out
a committee and I thought about it later uh to without actual Direction via motion and voting so if if it's needed I'd be willing to make a motion to that effect which was actually was going to happen out of committee without a motion
at our last meeting it looks like uh our city engineer has a reply for this Jesse I I can clarify so we can include some more generic pieces of like our request for proposals like some background with the scope of services that we're
requesting timeline deliverables and things of that nature uh beyond that it's harder to get into the details because projects and the requests for these proposals do vary pretty greatly from Project to project um you can't
necessarily use the same framework for the M Street outfall as you would for like a street reconstruction for instance so it's you do have to tweak those a little bit we can keep pretty generic Frameworks which we're trying trying to do uh a really good job of of
making sure that everybody understands what we're looking for from a deliverable standpoint um that helps not only us but the uh Consulting Engineers have a very clear vision of what their expectations are uh when they're preparing a proposal uh so that is
something that we are continuing to work on is making sure that those are very clear and defined as we get to those proposals thank you Mr Dean thank you Mr President thank you Mike anything more Mr abor that's it thank you community development director kic thank you Mr
President just a few things I was able to take part in the St Patrick's Day parade this past weekend it was a bit blustery with the weather but still had a great time my son had a great time being in the parade um so yeah I want to thank uh mayor ble for inviting us to do that and then secondly I'll be attending
the north side meeting um tomorrow I'll be discussing they they'll have questions on our administrative citation process as well as our vacant building registry that's everything thank you Mr kic City attorney langel nothing for me thank you Chris Schubert Chris Evans uh thank you Mr
President U nothing really to add as far as the uh water Waste Water and Electric uh per se however I would want to mention and hope I'm not stealing your thunder or Mr chzo Thunder by just mentioning that on Thursday evening past
uh we H we held a joint Wastewater management uh board board meeting between uh City of Baxter uh city of Brainard and BPU to uh review and kind of approve the draft site assessments for the
wastewater treatment plant and from those uh again it was an assessment that was done by Bolton mink and that out of those assessments we are looking at some uh future facility upgrade projects and
20-year uh Capital Improvement PL for the Wastewater Plant so there will be uh several uh presentations and then uh applications and requests for Appropriations grants and Loans in
regards to that project um and that's all I have thank you Mr Evans and we have our acting administrator for the day all right Finance director cot Helman she's not acting just a couple things to pass
along from City administrator boals staff has executed an agreement with Larson elevators to fix the annex that's quick and the amount of $ 5,146 Priority One this will be paid from the $160,000 that's been set aside for the Annex in
the capital facilities and Equipment fund so I'm really glad you gave us permission um as Chris mentioned the Wastewater um Wastewater board management met he said there's going to be a lot of um projects or grants applications and loans that are upcoming
um currently the city has a policy for any grants over $5,000 needs to have Council approval it was a request of the board to see if the city council would be willing to wave this requirement for the wastewater treatment plant if there is interest staff will bring up a poll policy to the city council at its next
meeting thank you Connie so I did miss Eric Eric you got anything to add tonight nothing this evening Mr President okay thank you uh I I'll revisit that in a second here but
let's let uh let's let the mayor say his words oh wow thanks vote of confidence uh a couple things one the St Patrick's Day stuff got brought up I want to give a huge shout out to all of our city staff for all the work that they did in
preparation for that but specifically with our streets department um I got lots of compliments from people that were involved about the preparedness and the uh quick response that we had I don't know if you know this or not but started
to rain about midnight and uh turned into pure ice and then it started to snow and uh our crews were down there getting rid of that snow and getting out of the way so just a huge huge thank you for that and I just want to share that from the people that were involved in uh setting it up and also the people that
were involved in participating just a lot of good things being heard from the city on that uh secondly and maybe lastly tonight we'll see how I feel when I'm done uh business after hours June
24th we will be at Brin Pearson and it is for the water tower this is an opportunity for citizens to come through and take a look at the water tower and kind of hear the story of where we are with it and where it's going where it
came from and uh so that is June 24th and that will be the uh business after hours in conjunction with Bren Pearson and the brainer chamber so if you're interested in that uh just reach out to
the water tower committee what time uh that's a great question my email did not say the time regular business after hours time six six o'clock that sounds great perfect that's exact it will be six o'clock unofficially unofficially uh
but just a big shout out for that and then um I'll be coming to the city for just um a little uh request on that as well just a personal request so you'll see that in a future meeting end of report mayor wants his face painted on the water
tower again no again yeah thought we're trying to beautify it moving on to council member reports we'll start with Chief stunich I have nothing Mr chzo yeah um Mr Evans talked about the
uh Wastewater management board meeting and uh there's a lot going on with that and and I think Mike you're going to talk about the um waiting that uh $5,000 or more uh Grant requests I believe right yeah I'll touch on it and then um
as far as stealing Mike's Thunder or my thunder I'm I've got more Thunder that I can know what to do with so there's no no problem stealing any of it Mr EV that's all I have thank you Mr chz Mr bevans uh thank you Mr chair so last
week as you all know remember I represented the city ofand Ed at the County board meeting for the request by the ARB to start the process for re Regional designation the County board approved that plan um
unanimously so I was there with board member Trevor and mayor Daryl from Baxter and that went through smoothly it it does not complete the process it just starts the process so they'll be the
County Board will be purchasing 70 Acres of the ARB and then leasing it back at that point they'll own enough of the arb's property which is still a small percentage and to be able to qualify the ARB to be a regional park so that's
great news and uh Mr kvic mentioned the brainer Northside neighborhood association 6 pm at the center as well as Mr cranic will be I understand will be representatives from mindat to discuss the Highway 210 Washington
Street project that's it thank you Mr bevans Mr jger nothing sir okay uh chairman Johnson thank you Mr President I uh was at the St Patrick's Day parade on Saturday I thank all the staff thank brard Community Action and
all the downtown businesses that participate in it was the 25th year and it's it's not easy to keep something going for 25 years and and they've successfully done it downtown so just hats off to them top hat off thank you Mr Johnson uh chairman
Erikson yeah I just wanted to Express gratitude to staff for being very responsive to a a variety of just minor maintenance requests that U passed on from residents and know very small but they mean a lot to those who bring them up and then uh I'm looking forward to participating in the Planning Commission
meeting this Wednesday uh as liais on and then also liais on to the Region 5 development commission later this month on the 27th thank you chairman Erikson uh Happy St Patrick's Day everybody I thought I'd see more green up here I see a little on Jagger's tie here everybody
else is going to get pinched don't I have green on sure yep Jesse got his cover I do want to touch on the meeting that we had on Thursday we have Morgan here from I'm sorry I forget Bolton and mink Bolton and mink um gave us a presentation that
he had already actually given at the previous BPU commission meeting I suggest that anybody that's interested in learning a little more about this take a look at that I think it's 40 minutes in uh to that meeting and there's probably a 20- minute presentation another 20 minutes of
discussion you learn quite a bit from that uh we probably spoke about this for over an hour hour and a half something like that um this is a huge project and it's one of those examples where the government is the federal government is
finding reasons for these regulations uh and they want to move quickly on it I learned at that meeting that there has never been a Federal grant to help with this type of project I don't know if that's going to change
but we've gone from having to get uh phosphorus out back in 2010 now they've added nitrogen uh and the the next one is this pfas or posos which is a lot of synthetic stuff that comes from uh
it's it's all man-made stuff that that we're making but there's like 15,000 plus different chemicals out there and we have to get it down to almost zero it's an expensive process it's an expensive project um and it's expensive all the way into the future
so we're going to have to figure out some way to to get some money for this stuff because we're talking 60 to100 million depending on when and how and what we do but we're moving forward with with some of the stuff I think we're adding this on to the next meeting
correct was this was this coming up in the next council meeting because we had our meeting Thursday we were we weren't able to add it to this agenda uh but we'll be we'll be I think we'll have that on our next agenda um just encourage you guys to learn more it came
up that there there was actually a grant that was going to be uh I think it was the due date was going to be the the following few days we didn't have time to ask add it to our agenda to approve it for BPU commission to apply for that
um obviously we need to find funding in any way we can uh we talked a little bit Chris Evans and I talked a little bit about how maybe for this project uh it might be a good idea to come up with a way to get around that for our BPU
commission just based on this project Alone um it's something for us to discuss but I think we can add that add that on to the next meeting right along with that item so just want you guys to be aware of that um other than that had a great time this weekend at the coldest
parade I've ever been to and uh hopefully next year's a little warmer well some of us didn't have a coat on some of us went with just a t-shirt so I don't want to hear anybody talk about all it was cold it was beautiful wonderful weather do you have a coat mayor I love
it all right uh let's move on to looks like we're adjourning to two different sessions first one is uh pursuant to Minnesota statute 13d 05 subdivision 3C three to discuss negotiations for
temporary and permanent easements uh and then after that we have another Clos session pursuant to 13 d05 subdivision 3C 3 to discuss offers for easements for the 210 reconstruction
project so move to adjourn to those second motion by chzo second by stun second guys all in favor I against same sign we're adjourned see yougan say