Hi. >> Thank you. >> All right, we'll go ahead and get uh the safety and public works committee meeting started. It is 6:45 Brainer Council Chambers and u pulling up my agenda right now. So, might have to cheat out here.
>> Yep, no problem. >> This first item, first item is going to be the approval of final pay request for improvement 2208 South Brandard Reconstruction Project. Uh Mr. Hagor. Thank you, Mr. Chair. Attached to this item is a final pay request for this improvement and
this uh project was completed in 2024. We are just waiting for the final turf to reestablish before acceptance and now the project is we've accepted now this project and in is finalized and staff is recommending the final payout request in
the amount of $36,5751. And with that, uh we can I can take any questions. All right. Thank you very much. Any comments or questions on this item? >> How's the turf looking then? >> Very good. We are accepting it. And uh
with all this rain, all the grass is looking great. >> T the season to pay for grass. Two meetings in a row. >> Move to approve. >> Second. >> Motion and a second. Any further discussion? Hearing none. Those in favor say I. >> I.
>> I. Motion uh passes. And our next item is approval of final payment of 15th Street Quint sewer replacement. And again, Mr. Havagor. >> Thank you, Mr. Chair. This too is a final pay request uh for this project.
And the total amount is for $137,000.86. We had a few other um additional items that came up when we were doing the resurfacing or the this project here. We had a few uh overruns and uh so the the original amount was 125,000 as you can
see. Now we are recommending the final pay request totaling $137,58.86 cents. And with that I can take any questions. >> All right. Thank you again. Any questions or comments, >> Mr. Chair? Yes, sir. >> Um, this is approximately one block or
300 feet or so of water and sanitary sewer line, right? >> Correct. Yes. >> So, look at that price, you guys. One block and this is a 6 in sewer line. >> I'm not sure if it was a 6 in or an 8 inch line >> somewhere in there. But that's uh kind
of shows you in a nutshell what we're dealing with here. But anyways, that's all I got. >> No questions. >> All right. If there is no other questions or comments, be willing to entertain a motion. >> Second >> motion and a second. Any further comments?
Hearing none. Those in favor say I. >> I. >> I. >> Those opposed, same sign. Of course. Motion passes. >> All right. Brings us to our third item. Approve pay request number one and change order number one for improvement 2316 South Brandard Resurfacing. Mr.
Havagor. >> This. Thank you, Mr. Chair. This one here is um attached to this item is our change order for number one and payout request number one for the Brainer South um resurfacing project. Uh the attach is the letter from Bolton and Mink uh
providing justification for this change order. We've reviewed that. We've talked to Bolton and Mink and we're in Green and this change order is for the pipe for the fire hydrant replacements, additional asphalt patching and some miscellane miscellaneous items. Uh after
they've uh did the scouring of their servicing, we we had to do some more patchwork on that. And uh so the change order item was $37,452. Also attached to this pay request is encompassing much of the completed work
to date, including the new paving and uh staff is recommending approval of the change order and the pay request uh number one for the South Brainard Resurfing Project in the total amount of 616,63. And with that, I can take any questions.
>> All right. Thank you. Any questions, Mr. Chzik? Yeah, I I think this is the right project that you mentioned scouring. Is this where we found that the surface was so thin that they had to redo it? I I can't remember the wording. I apologize. Is this the Is this the project?
>> Yeah. And after they took off that first layering and then after some rain and it just uh really it just broke apart. So it rec it created uh some other patchwork that we weren't for seeing and and Bolton and Mink went out there and they uh put together a drafted a letter.
The letter is attached and they with an endorsement with the engineer it's sort of u it makes our job easier recommending this pay request. >> So when they're milling it they they found that it was so thin. >> Correct. >> Is that okay? And so normally you have
enough this time there wasn't. Um, was that just something that when they originally did that, it wasn't caught or do you have any idea? I mean, it's >> I it's hard to speculate. Sometimes it's uh the patchwork, you you can see the curb when the curb line is there.
Sometimes they try to match the curb line, but there's a lot of other factors that could go into that. >> All right. Thank you. >> Any other questions or comments? >> I have just a quick question. Uh can you somebody just talk me through the decision uh Mike uh to go from so we bid PVC and then we switched to iron for
some reason. Who what was the impetus for that? >> I cannot uh speak of that. >> Okay. Sorry. >> Okay. >> Well, doesn't it say in here that it was uh PUC or public utilities had initiated that request? I mean it at least
>> and with our construction meetings >> underlying reasons >> BPU is there >> with their with their individuals and we consult with them and with Bolton Meek there we make a decision based on all three different work units.
>> Yep. Understood. And then I guess the only other I guess comment that I have is I I just don't I personally just don't like it when change orders are all lumped together with four or five items all with just one total because it it makes it very difficult to kind of understand what we're looking at. So just as a note maybe future change
orders with and some vendors are really really good at breaking it apart separately really. In fact we have one tonight that's broken apart pretty se pretty nicely but this one is hard to tell what that money is going to. So, uh, that's all duly noted, >> right? >> Um, is there is is this time sensitive
in any way? Is this like we got to get it done tonight? Cuz, uh, some of Mr. Joerger's questions I um I um kind of was um or comments I was kind of thinking about myself and um I uh I I kind of like to know exactly what's
the cost is and how they come up with it. So, is this necessary that we approve this tonight or could we deliver >> the change order? Yes, I could. We could probably hold off on the actual pay amount. Uh but the change order, we need
to move forward with this project. And >> so, >> all right. Um we could always get the information later though. Even >> I could get I could dive into this more specifically and then email it to the
SPW group if you would like. >> Well, I would move that we approve what's being recommended. However, that we get a more detailed uh even though it'll be after the fact, we get a more detailed uh description of the items that we're accepting as changing. >> Yeah, I'll second that. Thank you.
>> All right. Thank you. Motion and a second. Any further discussion? Hearing none. Those in favor say I. >> I. Those opposed, same sign. Motion carried. All right. This brings us to our fourth item. Uh approval of WSB contract
amendment M Street Outfall repair project. and uh Mr. Havagor. >> Yes, thank you. You can you'll remember this was brought forth to the council and we agreed to work on the outfall uh
going into our neighbors um property and this is that fence repair and then also there's a scouring um like 6 ft or so. and we agreed the council agreed to make an adjustment and that the engineering
to include that uh improvement. So that is this actual request is just for the actual engineering cost to modify those plans. Those plans you already saw and uh so this is just an approval of those
plans uh with that dollar amount not to exceed 2500. So staff is recommending appro approval of this WSB contract amendment request for the amount of $2,500 for that M M Street fallout repair project.
>> All right. Thank you. Questions, comments. >> So hearing none, >> move to approve. >> Second. >> Motion in a second. Those in favor say I. >> I. I. >> Those opposed, same sign. I sorry, I'm in favor of it. Um, and I forgot
discussion, so I apologize for that. But motion motion carried. >> Now I have something to say. Uh, >> oh, just kidding. >> All right. Then our last item, item number five, approval of Country Manor sewer and
water request. Mr. Abigor. >> Thank you, Mr. Chair. attached to this request uh from Country Manor for the city to provide funds to the to a change order for additional ex excavation work required to make the water main and
sewer sewer connections at Wild Avenue. This was a project that was done some time ago and the asbuilt plans indicated that the sewer and the water were at the end of the street. Um, come to find out
they were uh short uh 20ome feet or so and this is that change order to ask for additional funds to make this whole for country manner to move forward. In review of the asilts of the war warrior and wild avenues, the drawings show the
contractor installed the mains and capp them at the end of the streets. However, in actual conditions, the mains were not extended as far as the plans indicated. To make the connections, the contractor will have to replace a portion of the street as well as provide temporary
water service to multiple properties. As this was not foreseen, Country Manor is requesting city assistance and with those additional funds. I would after, you know, discussing this more with staff and and individuals. Um at first
staff is recommending approval of the 51,000 because BPU was uh adding to the project some uh value added uh valves and one thing that we are requesting is that uh because the sewer is with the
city and uh the water is with BPU that maybe the something to consider another option versus the city paying all of this is that maybe BPU could help uh uh pay for the water main portion of that
we break it down into percentages and uh the sewer one is the majority of the work and that would be on the city's responsibility and BPU would help with that water uh line but at the end we because this was unforeseen um this is
on the city and staff is recommending at at least a partial payment from the city and BPU that both of those entities take this uh 51,000 actually would be 56,000
and uh pay for this project so it could continue work. I know this is a complicated project but uh with that we can take I can take any questions. >> Uh I just got a clarifying comment before we even get to questions. So you
said the uh first 51,000 and the 56 and then talked about BPU's potential involvement. >> Correct. the BPU's involvement that you were just talking about, is that in addition to or the same as the $5,000 credit it speaks about in the the packet? >> Correct. So, the total amount that you
can see on there, it's it's $56,160. BPUs uh with their valves that they can uh provide is about $5,000 and that's where it brought it down to 51,000. And then when you were talking about splitting the cost with BPU, would that
split then be BPU splitting this 51? So, uh the city with 100% of the 51 or splitting that 51 a percentage with people >> and splitting that 51 also because there's es you know you got to be
digging excavating uh for the for the sewer and for the water. It's just not just for the sewer. So there's a little bit of responsibility on on both sides of this. >> Understood. And thank you. Any questions or comments from committee? >> Did you guys get my email on this?
>> Yeah. >> Okay. >> Any further questions or comments? If not, we'd be looking uh to entertain a motion. So, regarding my email, you have nothing to contribute regarding what I
stated in there as far as if >> Are you asking I'm sorry. Are you asking me, Jeff, or you asking? >> Yeah, I I plan to speak on it. Yes. >> Okay. So, >> I mean, this is our last item, right? >> Correct. >> Okay. So, I'd like to have some discussion.
>> I think there is one more item. The annex building. >> Oh, we have the Yeah, annex is next. Yeah, >> it is. Okay. Um anyway, um >> well, we're doing good on time, right? >> Yeah, we got 31 minutes left. >> Yep. >> So, um I I've really I've talked to a
number of people um including uh Mike and Jesse um some other people about it and uh I certainly see both I guess a different perspectives on this. Um and
I I think certainly the city has responsibility here. Um just for instance like if the contractor and obviously to do the work they have to pay to get the pipe
both water and sewer to where the termination is. They were told it's 20 or 50 feet closer than what it actually is. Had they been told the correct information to begin with, they
would be paying to get it to where it exists today right now. That would have been part of their project cost. And and I talked to Jesse and he said, "Well, that could have then affected um what they do with the rest of their project." like, oh, we got this
additional cost and we need to we may need to cut back somewhere else to get within budget. So, I understand all that. Um, my thought would be to come up with some form of a compromise here. And you know, it's it's uh certainly uh to
just say we should cover the entire cost to me seems like uh it's kind of like well what if this had happened and uh we we told them the exact place where it's located now as our apparently our plans show. Again,
they would be bidding putting specs together to be bid on a distance and a depth where it exists. So they would have been covering us anyway. So that's kind of where I came from initially. Now are there things that have happened since then? Yes. Um uh you look at it
from a perspective of a smaller project. Let's say we had a um a project where somebody's going to put in a duplex on a piece of property or something even a one a single family home and they were told by the city, well here's your locations and oh wait a minute, this is
a $350,000 project and now we add another say tens of thousands of dollars more because the water and sewer lines are further away than they expected. it changes the dynamic for me because now it's a higher percentage of a change as opposed to the
comparing it to the higher cost of the project or the lower cost. So that's where I think uh we would be doing our taxpayers a benefit to at least look at a compromise instead of just saying it's all our fault because there is some shared costs I think we should look at
here. So anyway, I'm welcome to a conversation. That's kind of why I brought it up. So >> great. Thank you, Mr. Chzik, Mr. Jagger. >> Yeah, thank you. I'll just uh jump in here just a little bit with my thoughts. Um the we live in a world where the taxpayers of a city, a county, and the
and and citizens of the United States, whether they know it or not, are willing participants in construction projects every single day. Uh these would be bridges, firehouses, what you machine, whatever. Um, and while architects, engineers, designers, builders,
staff, everybody does their absolute best ability to try to mitigate the risk in that enterprise, the reality is that construction is incredibly risk laden. Uh, the applicant that's here did, in my opinion, their due diligence. They pulled the documentation, the best
documentation that was possible, and then based their bid uh upon that. uh you could argue that they maybe should have assumed a worst case scenario, in which case they would have just maybe lumped in 50 grand that they maybe didn't weren't going to spend anyway. So, um I guess where I'm at with this is
that the uh unforeseen and and obstacles that come up during construction in most cases work both ways. Sometimes they are an advantage for the uh builder and sometimes they're an advantage for the recipient or or or the owner. Uh if this
were a change order for a credit for $56,000, we wouldn't be talking about this at all. This one just happens to be uh where uh a change order that in my opinion uh is uh for the uh the builder. they did their due diligence and and to
me um this is this is a justifiable um change order request. Uh that doesn't mean that other change orders won't come along that are actually in our favor to the taxpayers and and the taxpayer would be getting the credit on that. So I guess where I'm at is construction kind of goes both ways. I do have two things
that I'm a little struggling with this just a little bit with. One is is that the change order approximately 30 grand of the change order is in allowances. I hate the word allowance. Uh to me I feel like the um the allowances uh should be solidified so that we can kind of plan
that this number is going to be the number um moving forward. I'm not sure if there we have time to do that or if we could um have a process in which we can tighten up uh those allowances there. I believe it's uh paving patches curb replacement and and maybe some uh
planting those together make up like 30 grand of the 56. So, I'd like to see those personally as fixed costs, not allowances. And then the other point is the 6% is applied to the project total. That's how we came up with 56,000. If we deduct $5,000 that we are
self-performing, to me, $6,000 should or 6% should be applied to the $5,000 that's coming back also for a reduced number. So, the 6% is only being applied to the uh the actual scope. And uh that I guess that's where I'm at. Otherwise,
I would support the uh um support the ask here. >> All right. Well, thank you both. Um yeah, this is kind of a tough one. I like Mr. Chzik and I think Mr. Jagger both indicated, I guess I kind of see both sides of this. Um you know, I'm I
was disappointed that um the the proper measurements weren't applied um from I don't know, I guess past um developers. Um and to Mr. to Chzik's point, you know, I think it ultimately would have been a cost that the developers would
have borne regardless. Um, but you know, I think, you know, I guess a question for staff, you know, Mr. Jagger brought up some good points about, you know, can we do we have the ability or time to maybe negotiate some
of these these costs down a little bit or um maybe hone in whether particularly those ones that are deemed allowances. Um or what are our options here? Can we,
you know, can we have a little bit of back and forth with the developer uh on this um on these estimates? What are your thoughts on that? >> Mr. Chair, uh Country Manor is here present and and I don't know if Scott if
you can talk about the allowances and where you guys are at with the actual construction. I know you're not uh where you're at with um you know starting to dig in this area, but can you speak of that those bids? >> I can. >> Yeah, please. And you you know if you
need us to repeat some of the questions, but could you speak to some kind of what you've heard here? And >> yeah, Scott with Country Manine. >> Um the allowances were put together be from what I understood from the contractors is that until they get in and dig, they don't know exactly how far into the neighborhood they're going to
end up due to the size of the hole and the depth of the hole. So, they put together allowances to show what they feel the costs are going to be. >> Okay. Um, if you don't mind, this is another question I have or first of all, any other questions? >> I do. Just real quickly, the that that
doesn't align with what the allowances say, though. So, the allowances are paving patches, uh, curb replacement, and then irrigation and seating. Those to me should be known items. Should be a biddable item, >> okay? >> Or a fixed, some type of a fixed number.
we somebody should know what that number is. I guess my hesitancy I I support the the ask here. I get it. And we don't know what costs are necessarily. In many cases, change orders are after all the numbers are in, not they usually aren't a number change orders aren't typically
>> uh presented without fixed numbers, right? So or once all the numbers are known. But so this is a little bit little bit of anomaly in that it has allowances in it. That's what's got me just a little nervous about this. My my hesitancy here is that we approve the 56 grand and then the allowances are vastly
off and then all of a sudden we have a secondary change order. So it's that nibble factor of thinking we're doing a 56 and it ends up 80 or whatever. I'm just hypothetically. Right. >> Certainly. Certainly. >> That's the problem with allowances >> and that was part of the paperwork. If you see it's potential change order because we aren't there yet,
>> right? So it was um putting information out so we could make these meetings >> um kind of done at the last minute so we could gather as much information as we had at the time to present. >> Would it be safe to say that we're going to do that you're going to do this work anyways regardless?
>> We have to connect. Absolutely. You know and that was you know part of the discussion. We have to connect either way. It's just we've got to this point and we see that things aren't what they had originally appeared in the build drawings >> and we're we're at this point.
>> Understood. So, if it's if it's moving it forward, I guess I guess where I'm at, guys, is that in from my position from the macro view, I support the change order for this work. I I can't see how this is your fault and I I believe we should pay for it. What I would prefer is that we just go ahead
once you get the work done since we're going to do it anyways, get the numbers totaled, bring them back as one final, you know, one final change order with actually known numbers in front of us. Then you could argue, you know, we could argue the number there, but uh that's where I'm at on this. And then the 6%
fix on the 5,000 and then we're there. >> Mr. Chair, >> yes. >> Um, when did you discover this? >> About two weeks ago. Does that sound? >> And and how was it discovered? >> I'm guessing after work and I'm speculating after work started
officially on the site, they were able to go in and and look closer at those details. I don't know the true method of what was used to discover that the end of the pipe is at that 20ish feet shorter than what was originally intended. >> Okay.
>> I've got a question to that point then. Again, I'm not trying to be overly skeptical or anything like that, but uh obviously the it's not where the asbuilt plans say it is, but how do we know where it is? We don't really, but how
far back is the is it from the asbuilt? Are we >> Mike? Do you recall was that 20 or 22 feet? And do you know a method? >> It was between 20 and 30 feet. uh with >> how is that known >> is we were looking at the I'm not Trent
had a good explanation for it at the meeting and I I don't want to try to stab at it and and get it wrong. So >> reasonably confident that's okay. Again, I'm not trying to be overly skeptical, but I'm just curious. >> It's not where the ASB bill shows it and the contingency is it may be here or
there. So, we really don't know where it is, but >> Well, Mr. Chair, >> yes. And talking to our engineer, Mr. Dean, he told me that the they the city notified the contractor or developer that we our plans don't show
what is underground. That's how I was told it was discovered. Our staff told that's what Mr. Dean told me just today. And I I can't really remember how that was determined, but So, and then I also and you were say
they were doing work and found out that locations aren't where they're supposed to be. So, I don't know what's correct here. >> They've they've started work on the site, but I know they haven't dug in that area yet. That's >> the sanitary sewer, I believe, is at 26 feet of depth. Yep.
>> So, the hole to make that depth is going to be >> quite substantial. I y and that and and what was noted in these as built was not 26 feet >> is what I understand that's a that's
like to your point the depth is not so I mean the number 50,000 51 or 56 whatever we want to go with it does concern me because like Mr. Agger suggested, are we going to have another change order? And uh is there any way that I'd be more
comfortable knowing what the more specific costs are once you have uh found out what they are? I mean >> certainly >> does that is that kind of what you're looking at too? >> Uh yeah. I mean it's I mean I process change orders every single day kind of
for a living. It's un it's not that common that a change order has allowances. It's it's it's usually it a change order is usually like a a fixed cost attached to a known scope of work. Um to me this would have been a meeting of look we think we have a prop, you know, we think we have something coming
now. We just want to make you aware of it and kind of get the the feel that we think we got about a $50,000 or $60,000 bill coming here. We just want to kind of get your feelings on this but and but and then move forward. If the work has to be done, it has to be done either ways, but it would be more of a of a of
a meeting or a document that would say, look, we we ran into an issue. This is an unknown to us. It's to me, this falls falls e easily into an unforeseeable item, right? You can't >> you don't do exploration, explorative digging before a project starts to find
out exactly where something. You're going off the best knowledge that you have at the time. So, um, uh, but it's totally up to you guys on I think on on kind of how you would like to approach this. Uh, I don't I just don't like the allowances and I would prefer that we
came back with a fixed number. Um, maybe it isn't up to you guys, but >> yeah, I guess we probably need to make a bring this to a motion one way or the other. So, you had kind of had some initial thoughts and then now maybe >> some additional thoughts maybe holding off with better information. >> Yes, please.
>> Hi. Uh, Anthony Fenstead, uh, CEO of Country Manor. So, um, you know, this whole process for me has been wonderful as a as a partnership, right? We're here to serve seniors and and children of the community. So, in terms of problem solving,
um, attacking this multiple ways, totally appropriate. Um, I agree in your position that you want to know what is the ask and and I think in hindsight coming to you and saying, "Hey, here's what we discovered.
Are you on board?" If we move forward, we'll find out. We'll do our our best due diligence to drive this cost down to the bare minimum, uh, to do it right. Um, and come back at a time that there's clarity and and maybe just a motion to
say that you're you're willing to to help, you know, offset some of these costs would be great. And and we'll we'll we'll come up. I think it's August, >> mid August. Mid August is when the work has to be done because we need to notify all of the uh neighbors
and we have to have obviously a good plan for temporary water. Um they're not going to be able to get in their driveways, a few of them. Is it off which street? >> Two, one off of each street or four on each street. >> So it it is going to there's going to be a significant hassle factor for for for
some of the neighbors there. So um there's some communication that is going out. um there's door knocking, we're going to do our best to um obviously return yards to the way they should be or and so forth. So, we want to do it
right. Um so, in terms of process, I'm supportive of whatever you feel is a is a process that you can replicate because we I don't want you to go and do something that all of a sudden it's going to bite you because you know what I mean? You want to be able to replicate whatever you we go forward with in terms
of another something a year from now from with someone else. >> Thank you. That that's helpful. >> Appreciate that. >> Yeah. Thank you. >> Question from staff is something that um you just laid out something that's doable with that timeline and we don't have another meeting until August.
>> And that's what I was going to indicate is that they could go forth. It could be the recommendation that they go forth finishing the work, get a very finite number of what it really did cost because there's digging that hole 20 feet deep is what type of soil are we
going to get into? It could be we may have to take up the entire road. Um, so I think that would be a a great recommendation. you know, come for come back with an a a more accurate number or even a complete number and then come
forth to that rec to that ask and see what the city would say at that time. >> Thank you. Thoughts on bringing this to a >> I guess with that being said, I'm I'm a little confused on how what the motion would be because we don't actually have
a number here. We don't other than to say I'm not comfortable making a motion to approve this because we don't know the number. But I am comfortable saying tonight that I would support the change order coming forward if it once it comes back clean. I that's where I would be. So >> how about um >> I'll make a motion.
>> Okay. >> We hold this over to August 4th for more information. >> That's our next meeting. >> So a motion. >> Okay. >> Is there a second? >> Yeah, that would be acceptable. And I Go ahead, Andy. >> So there's a motion. Is there a second?
>> I'll second the motion. >> Motion a second. Any discussion? >> Yeah, Mr. Chair, just so you know, you can always second a motion. >> And you may not be done. You may not have the numbers by the August meeting though is my concern. Right. >> We wouldn't have done the work yet, >> right? >> So, we don't know what we're
>> well >> getting into because if if if the work starts and and we don't know what we're going to find down there, I I understand. I I just we have to work with the city. We have to work with the community to do the work. So, there's
going to be I I just want to prepare the city that I mean I don't know who's going to call who. I mean obviously this is >> messy, right? >> And and so I I just want it to be clear that we're not just freelancing out in a different neighborhood.
>> Um I'd like to amend my motion, Mr. Chair. >> Yes, sir. Um, I believe our second meeting in August is on the 18th and I would amend it till then to come back with more information and if there isn't, we just work on what we have then. >> Okay, I'll second that.
>> All right. Thank you. Motion and a second. Then any further discussion on the amendment hearing? None. Those in favor say I. >> I. >> I. Those opposed, same sign. Motion carried. So, >> thanks for having a discussion with us.
>> All right. Thank you very much. That brings us to our final item. Um discussion of capital improvement for the annex. >> Thank you, Mr. Chair. >> Abigor. >> Thank you, Mr. Chair. Uh staff is is requesting direction on on the work being done at the annex building. There
is approximately $160,000 remaining. The funds allocated to the annex. Repairs to the elevator are complete. However, there are significant concerns regarding the HVAC system. the AC condensing unit uh continue to be nonoperational and the building is not able to regulate
temperature and humidity during the summer months which uh negatively impacts the interior of the of the building. In addition, the furnaces are also needing repair. Staff is recommending that council authorize an HVAC uh project and direct staff to receive uh proposals for replacement of
the furnace and the air conditioning condenser units along with other miscellaneous work that needing and with that had completed a study which is attached in the in 2019. The the walkth through indicated that uh there's a number of items that need to be uh
repaired. staff is ind is recommending the following improvements be in uh considering start with the highest priority which is the HVAC system the exterior windows the wood windows and then the second floor uh structural joist and then electrical work and
that's more minor and staff would just uh be assured that the uh project uh keeps within budget and as we progress down the priority list of improvements we would make sure that uh we would not go over budget So that is one option. The other option
is just discuss the future annex and and uh staff is providing additional options for uh council to consider researching improvements and design layout for the city staff to occupy the annex or advertise for the annex to be leased
after a minimum uh improvements are completed. So, those are a couple options for the uh council to consider those two improvements. Uh going through the hierarchy of those that priority and then also talking about the occupancy of
where that's going to be um where it's going to be occupied. And with that, we can take any questions. >> All right. Thank you very much. With the nine minutes we have remaining, any comments, discussion, questions? >> What's our budget? >> 160,000.
I mean that that's that that that's not set in stone though, is it? >> That's what we just decided. >> Elevator. >> Go ahead. >> James. >> Yeah. $ 160,000 remaining in funds allocated to the annex. >> All right, James. >> James.
>> Yeah, the $160,000 was from uh capital improvements that have been carried over for a couple years now. >> And that's why the that's why essentially right now there's $160,000 budget. Okay. thoughts. >> I Well, I guess where I'm at when we
this the the annex was a topic of discussion when we met as in our special meeting at the library. And I I think my takeaway from that was is we didn't really know for sure what we wanted to do with this annex. So, I personally believe that this is a discussion that should be held at the at the council
level. I'm not sure that I would be comfortable either making a motion or seconding a motion here just because I believe we just need to as a council better define our long-term vision for the annex because to me that is the you know that is the guiding trajectory of
how much money we should spend on it and that's where I'm at. >> All right. Thank you. >> Um I tend to agree. I mean I think you know if we don't know what we're going to be using it for um you know it's kind of kind of hard to say. Part of me says
no matter what we use it for, these a lot of these things are going to need to be done. So I guess I can see both sides of it. But any other questions, comments, discussion? >> I feel pretty much the same. It's kind of like u it's uh once you start putting
everything into it, you now make it uh so it's it's not even cost effective to sell it cuz you you know I mean so do we I don't know kind of like um like the I think the point was made in
there about negotiating with somebody who wants to take over a lease for improvements that type of thing if that ever happened. So, there's a lot of options here that I'd like feedback from the rest of the council. I'll just motion that we have a council discussion.
>> Yeah, I would tend to agree. I I I want to get uh additional feedback from from council. You know, my I can be I guess swayed uh either way on this one, but I my thinking is that we have an asset
that's attached to city hall. Um, you know, my >> I I I think, you know, I'd like to to keep it. I don't love the idea of selling it. Um, you know, with the idea of future staff growth, I'd be open to,
you know, leasing it in some sort of interim lease, but um, >> that a second to my motion. I'll second the motion, but um you know I guess I I I don't I'm not necessarily at this moment in favor of selling it or preparing it to be sold, but I lean
towards keeping it. But yeah, second to the motion. >> Any additional discussion? >> Could you restate the motion real quick, please? >> The motion was to bring it to council for >> like did I miss? Uh I'll third that. Yes. >> Said I'll motion to bring it to council for full discussion. >> Yes.
>> All right, then we'll take it to a vote. Those in favor say I. >> I. I oppose. Same sign. Motion carried. And that uh brings our meeting to adjournment.