Please. >> Yes. Miller. >> Yes. >> Schaefer. >> Yes. >> Shape here. >> Burns. >> Here. Pledge of Allegiance. If you could stand if you're able, please. >> I pledge allegiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, we will be approving the agenda. I will look for a motion to approve the agenda. >> Motion to approve the agenda. >> Second.
>> I have a motion and a second. Any discussion? Seeing none, all those in favor say I. >> I. I. >> Oppos. Same sign. Motion passes. Consent calendar. Notice to the public. All matters listed are considered routine by the board and will be enacted by one motion. There will be no separate
discussion of these items unless good cause is shown prior to the time the board votes on the emotion to be adopted by roll call vote. Do I have a motion for the consent calendar? >> Move to approve. >> I will second it. >> I have a motion and a second. Any further discussion? Seeing none, Mike,
if you can do roll call, please. >> Miller, >> yes. >> Schaefer, >> yes. >> Shape, >> yes. >> Burns, >> yes. Motion passes 40. We will go on number six, the public forum. This is time allocated for citizens to bring matters not on the agenda to the
attention of the board. Time limits may be imposed. I will open the public forum at 4:01 p.m. There's anyone for the public forum, you are welcome to come up and speak now. Seeing none, we will close the public
forum at 401. Unfinished business 7A, discussion of the revised agreement with Briner YMCA and uh Independent School District 181 for youth recreation programs. >> Thank you, Mr. President. The park board has entered into agreements with YMCA in
the school district uh with the community ed program and we've revised those uh contracts uh per previous uh discussions. And the main thing is that there was typically four items that were on there where we would purchase their equipment. We would line their fields
and there's several other things on there regarding their number of programs that they offer and how much money we compensate them with that. And within the agreements, we actually modified those so that we can break down the
actual dollar amount per program that they offer. So if they cancel that program, we can then uh modify their payment accordingly. And that is the main uh difference from last year to this year that we're doing with this uh program and with our contracts. And with
that, I can take any questions. >> Miller. >> Uh yeah, I'm just curious. I mean, every program seems to cost exactly the same amount of money. So is this something that we're kind of uh that's going to evolve over um you know, it seemed like everything was 3,000 bucks and that was
it. So, um, and I, again, I don't know necessarily from a cost perspective that, um, all of those programs are not going to cost $3,000, but I was curious if that was just like, hey, let's just set this and then next year when we come back and make those ass, we'll have a bit more of a exact number of what this
program is going to cost us or like do we have that information of of what, you know, >> we don't have that dollar amount. a little bit later, we did talk about the actual uh fields and how much it costs for our staff to to line those fields. But what we left in here because we had
a meeting with community ed and and the Y and what they brought up was there's a administrative cost to actually, you know, get this ball started and rolling. So if those programs were uh cancelled, we could then group and talk about that
percentage and then we could amend that. At least this contract is uh stating the actual dollar amount per program and we could have some teeth in our contract versus very uh non-binding. >> Sure. Yeah. No, it makes sense to me.
Yeah. I just Yeah. I was curious if there was going to be in the future like a more fleshed out per program or if it was just we were going to keep it at three grand per program. And if there was a higher ask, we just kind of flatten it out across the >> And the other reason why we kept it at that is that some have two age groups
and others have three and four age groups. So it wouldn't be fair to indicate, hey, it's $800 for this program and then it's $1,500 for this program. So that's why we left it flexible so that the board could look at that, take that into consideration and
adjust their payment accordingly. >> Thanks, Mike. Appreciate it. >> Yep. >> Andrew, >> has the city attorney reviewed this? >> Yes. So, I'm having a little trouble comparing the summary to the actual contract.
>> Right. The And he has not gotten back to us. It's still in his perfume for review. So he's still reviewing this and he just has not gotten back with act with comments regarding that. So it's, you know, we think that he will be good
with it because we followed pretty much the same, you know, language. We just put a little bit stronger, you know, binding verbiage in there to have some u teeth in our contract. So are you
indicating from the summary? >> Yeah. So, for example, the summary says, right, if a the soccer is canceled, right, that's $3,000. But then if we look at 4 C, if a program
is canceled, not completed, or fails to meet agreed upon standards, no compensation shall be owed for that program. Which to me reads like if they cancel soccer, we don't get any compensation. Are you on the So, are you on the Y
program? contract. >> Um, >> so are you on the summary? >> I'm on Well, it's both the Y and 181. Let me switch to the Y. So, page 32, section 4C for the YMCA. If a program is
canceled, not completed, or fails to meet agreed upon standards, no compensation shall be owed for that program unless otherwise mutually agreed upon in writing by both parties. So why would if the Y is to cancel soccer, why would they agree to give us money back if they don't have to?
>> Because they did not provide the service. And if they didn't, then they would Yeah. >> And how do we get $3,000 from that section? >> We just would not because we we don't
give them money right up front. We wait till after the program has actually started and enrolling and it's already going. >> Sorry. The the process is uh just an invoicing thing, right? They just send us a bill for the program after it's
after it's active. So, we just don't >> we just now don't give them a lump sum of $15,000. What the what the agreement sets up is um I believe it said in two separate payments, right? So, it sets that up in I Well, I guess that's
interesting because it's not a per per sport or per program billing. It's just it's two separate instances of billing, right? >> Well, we will indicate how what they're what programs they're doing and then if they fall short of providing one age
group in one category, we would modify that payment. >> Okay? Because like I indicated earlier, some programs have two age groups, others have three and four different age groups. Oh. >> So that's why it's we need to have it a
little flexible. We couldn't have everything dialed in because if they don't have if if they only have two age groups and we indicated on the contract four age groups that's not going to jive and we won't then we'll be without any
>> contractual binding you know verbiage. >> Okay. Yeah. And 4D is more specific to following program completion instead of for invoicing purposes. And then and then we pay 30 days after program completion for invoicing. So that we're not on the hook to pay an invoice for a
program that doesn't run. >> We are right. It says if the program is canceled, not completed, blah blah blah, no compensation shall be owed for that program unless Oh, I see. Okay. So, another question. >> Yep.
>> 4 A says we owe them right before June 15th or September 15th. But then 4 D says invoices must be submitted no later than the 10th of the month.
But so I'm just very confused how it's referencing invoices for completed programs, but we're specifying the dates that they have to invoice us when like summer sports happen
into the summer like June, July. So that that part is just not making a lot of sense to me. >> I see what you're saying. So like on 4D it indicates a tenth of the month and then 4 A it says June 15th, >> right? And so like
do they have to invoice us June 10th and then we will pay them June 15th, but the programs aren't necessarily completed >> after those dates. >> Yeah, that's a good we can modify that. Actually, 4 D could just be removed
because it's spelled out in 4A. >> Well, I think I think 4A realistically could be removed. I I like the way that that D is structured. I'd rather be invoiced on a program byprogram basis instead of providing two separate payments um of $7,500. So, I think would be the
best course of action. I mean, instead of then giving them $7,500, the program doesn't fire, then they refund us, you know, that sort of thing. So they can just invoice us based on program completion. >> So 4 A being just indicating the dollar amount two uh equal installments and
then 4 D regarding the dates of invoicing and payment. >> Yeah. If the request is going to be 15,000 4 A can be 15,000 and then you know we can combine you know the the specifics of the invoicing in 4D with the $15,000
whatever the ask is contractually we can we can just combine those two. So have a contractual ask and then the invoicing be laid out for that contractual ask. >> So then annually if they request more money then we can just change the dollar amount annually and then they can
invoice us like hey we anticipate $20,000 this year. Is that something agreeable? Then we can just literally change the figure if if cost go up or things like that across the board. So I but I like the invoicing system of of D. um if I mean just because yeah to
Andrew's point like they would just give us the money back and so that just seems like additional hoops when when we could just cut them a check after the program ends or whatever is more amanable I suppose to to them but I' I'd like to just be individually invoiced for the programs
>> but if they need the money for marketing or you know like need yeah basically marketing what if they need the money ahead of time to make the program launch Have you discussed these changes with the Y and community ed yet?
>> Yes. >> And they were fine with being paid after completion of the programs. >> Yeah. We didn't we didn't dive into that, but it was simply like it was the all the previous years before. Their main concern was if there's a dollar
amount, there is administrative cost uh with running each of one of these programs is that we instead of just divided up, you know, 3,000 per one. Um if there's some consideration for that and that's why we would come back to the board, discuss that, look at those
numbers, divide that up by the number of programs that they offer, and follow the contract accordingly. Has the attorney indicated any like legalities with this? Because this stems from last year and our discussion about not paying for softball when it didn't happen,
>> right? He did not he has not responded yet. So, >> and then yeah, I guess my follow-up question is then how how are we paying them now? Is it is it how it's structured in in 4A? We're they're making a $15,000 ask and then we just
cut them a $7,500 check on this date and then a $7,500 check on this date. >> Correct. because there's no there's no dollar amount per program and the the contract was >> Yeah. which makes sense. Yeah. And and that's what we're fleshing out here. So it Yeah. If there Yeah. Again to Cara's
point, I think it is important to make sure that the groups would be okay with an after program invoicing because again I I totally totally understand like the upfront cost of trying to get a program to fire. Um, and so if there is a percentage of
administration or marketing costs applied to just getting the event to fire, we should probably understand that from uh from from their perspective as well. Um, and then if it doesn't fire, then you know they can invoice us for marketing and and administrative if
that's the case. You know, I mean that's one of those things where they should be coming to us with the actual costs of each individual program, what it costs to market it, what it costs to run it, those sorts of things, right? um before we we just hand them a check for x amount of dollars and say, "Okay, yeah,
hey, it cost us, you know, only $2,500 to run this program." And not to say that that's the case, but you know, if we estimate every program to be at $3,000 and we just cut them a check for $3,000 and, you know, that sort of thing. So, I again, I think that's probably something we we probably need
to flush out a little bit better, >> right? Should we wait till the attorney's uh response? I just I know this has been pending several months and so >> I wanted to get it on the agenda so that you know that we're working on it. Uh should we wait till the attorney gets back to us and then we'll put it on next
month? >> Yeah. And again, I would please reach out to community ed and the YMCA just to make sure that they're okay with an after after program completion billing. Um again, I not sure what their margins are like. They're not, you know, uh, in in deep with those guys, but, you know,
if if they have to pull $15,000 out of any particular set of programs to just cover up front or administrative, uh, cost to set those aside, it might be detrimental. So, and we want to at least try to make these things fire as best um, as best we can. So, with the money
for >> Andrew, >> uh, I'm still hung up on section four. Sorry. So, page 28, can you explain the difference between section 4B and 4 C? Because they look like the first sentence is the same in
both. >> Are you on the Y contract or the community ed? >> Uh, page 28 is the 181 community contract. Right. So for a flat amount of 15,000.
>> Yeah. So 4 B and 4C have the same difference, >> right? And though that's the same verbiage on both contracts. So, we could remove like >> C would probably be um fine because it's just stated again in >> right >> uh in B. Yep.
>> And there's more specificity in section B. So, we prefer that and that's I think what your goal was. So, we can keep B, probably strike C. >> Yeah, I think we can remove 4 A and 4 C. >> Yes. I'm just yeah not comfortable with how these are laid out to
>> Yeah, I think we need more more information from the parties and the attorney. >> Yes. Also 4B is Yeah, it's this is a mess. Um yeah, 4B is different between because in
YMCA 4B is additional per program compensation may be agreed upon for specific programs, but then that's not in the YMCA one. So I'm Yes. Uh I guess I moved to table this for next month pending conversations with the payment
schedule from what Jonathan said and then attorney Lingal's review. I have a motion to table till next month. Do I have a second? >> Yeah, we'll second it. >> Motion and a second. Any other discussion? >> That's and we got that totally just additional like fleshing out the
agreement so there's some congruency between the two. I mean, we probably like them to look basically identical and then um just a conversation with the two about about building schedule. And Andrew, I can maybe just reach out to you and we could discuss what the
attorney says and get on the board before it is or whatever >> if you would like. I think if we can de chat GBT the contracts, that would be great. >> Cara, >> um if you're going to follow up with the um the attorney, I just was curious
about the liability for them to be making their own lines on the field if if that's a thing. I mean, I get it. They're probably just spray painting or Right. But like if they're doing if we're only doing the diamonds and they're doing the rectangles or whatever it said in there is reliability
>> with that. That was my only question. >> Welcome, Mr. Mayor. I have a motion to table. Any further discussion? Seeing none, all those in favor say I. >> I. >> I. Oppose. Same sign. Motion to table passes. 7B. discussion and approval of the ADA
budget for 2025. >> So, we uh we've paved the Lions Park uh gravel parking lot. We put in two stalls there. That was $1,500. And now we have some other items that we could uh consider purchasing for the end of this
uh uh calendar year or we could those funds can be moved over until next year and we could use those at various parks. um with our Lions Park, they are going to be putting forth a large ADA com um
playground structure and we could move those funds over to next year. But um we met with staff and we talked about different things that we could do. Some of those recommendations are in there. Um the first one was ADA uh uh fixtures
for seating for the lump park uh shower stalls and then some other uh ADA accessible sidewalks for various parks. And again, we could defer that to 26 so that we have a little bit more power to do something substantial
that any ideas, questions, >> cara, >> um, I guess would any of this be able to get done still this year? I mean, I guess maybe the bathrooms, but otherwise, wouldn't everything else already be 2026 if we're looking at >> correct,
>> right? the asphalt, the sidewalks, it's too late to pour. But the fixtures, that is something that u that restroom does need. >> Was there pricing for the fixtures? I didn't. And I see like their inspection report, but
>> no, we did not uh get any pricing. We weren't sure what the board would want regarding that. The Mike, the one park one looks more maintenance versus ADA to me. Can you just have Troy get that on the maintenance schedule to
get done right away? >> Uhhuh. Yep. >> Andrew, >> do we have the ADA fixtures in the the Lum Park showers today? >> I have not the showers myself. >> I talked to Troy and he indicated that
we need those. I'm not sure what is in there or not. Um, so if he indicated that we need them, then we need them. So that's >> Yeah. >> Yeah. Just to JD's point, right? How much of that is like peeling paint? Probably maintenance versus like the
fixtures and the handles and stuff, I think, would be a nice upgrade because that's >> pretty heavily used and we've gotten complaints about >> the bathroom. >> Yes. So, anything we can do there seems good. >> Yeah. I I guess my only comment was simply when we were looking at ADA
specific um things within these uh parks listed. I mean, Rotary doesn't have basically any ADA accessibility. Once you get past the gate, it's all dirt. So, um just kind of a thought there. Not that, you know, necessarily. Um we've
just done a lot of ADA upgrades to a lot of different parks and this one hasn't been touched yet. I'm not necessarily saying that uh this one needs it, but uh you know, I think the um you have a little bit of pavement stretching right around there up to the like kind of the river observation deck and then anything
past the the treatment area is just, you know, um uh yeah, so dirt, but not that it's, you know, necessarily all bad. It's pretty it's packed in there pretty good. But um this is kind of a thought on the rest of that. Everything else has kind of had an upgrade in recent years.
Rotary just hasn't been touched. So >> that's the one I was thinking too if we had to choose one. But again, if it's not till next year, then I mean >> that's what's kind of hard. >> I'm more in favor of deferring the funding to 2026 since we can't get anything done this year. But I would
question Rotary Park being that one since if we're going to make it ADA from a dirt road to the pavilion to make it ADA, it's not necessarily ADA from parking to that. So, >> I would not be in favor of that funding for that sidewalk >> for that reason. >> Yeah. No, for sure. It's relatively It's
probably more than $20,000, too. So, um but I was thinking too like the Lumpark side of things. I mean, we we did spend some ADA funds to make a portion of Lumpark accessible, right? So, um we should finish what we started with this entire project. So, if there are some,
you know, I mean, we if we have money left over and we didn't complete the necessary ADA upgrades, I mean, to your point, maybe it's maintenance, but if we need to, I let's just finish the job. We spent money here, ADA funds here, so let's let's complete using the ADA funds
and get everything that was ADA specific in this project completely completed. That's my opinion on it. I mean, we we did have a focus on that when when we did this the the beach revamp. So, um if there are funds available and it is ADA
specific upgrades, I I think we should utilize it and and wrap the project up if we missed a few if we missed something, right? >> Are you making a motion for that? >> I can. Um I just yeah I just I think it's more of a discussion of where to spend it. But I mean if that's I mean
you guys again are kind of on board with with the fixing of the showers and things. So I think if if the job's not done there if if there are some still some ADA upgrades hanging hanging out there and they need to be and the money's there to be spent, let's let's take care of that project and finish it off um
in that spot. Like we're human. We could have missed it, you know. So um I can make a motion. I'd like to spend at least the Well, let's get a quote for uh fixing up them showers um with ADA funds then. So, >> did I hear a motion for a quote for completing the ADA shower?
>> You did. Yeah. >> Second. >> I have a motion and a second. Any further discussion, >> Andrew? >> Uh I think two things. One is a question for John. >> Yeah. Um, would you be open to also including other restroom fixtures that may need
ADA improvements like a >> Yeah. >> accessible toilet, accessible sink. >> Yeah. Yeah. I mean, those are all >> I I think Yeah. to to my point is that if we we spent ADA funds here, we wanted to make this ADA accessible. We've done it with the sidewalk, the parking lot,
all these things. So, let's get all the fixtures with the money that we were going to spend on this project anyway this year and just get it and get it up to get it up to snuff. Um, so I think yeah, to Angel's point, everything that needs to be replaced within our $20,000
budget for this year should be should be up to up to code because we had the money and we just maybe missed it. >> So, yeah, I I can amend that if you'd like. So, I'll >> second it. >> Okay. Yeah. >> Okay. Any other discussion,
>> Mr. Mayor? >> It's still just for a quote though, correct? Your your most >> We're just getting a quote on on these things. I mean, because we only got 20 G's, so let's uh I mean, only but uh it's uh you know, what can we cover? Um you know, starting with the showers,
etc. Um but let's yeah, let's get it all done. >> And then yeah, Andrew >> Andrew, >> uh just the second thing I do note the reports from the state, right? They noticed peeling paint uh 2021, 2023, and 2025. So, I think I know Mike, you haven't been here since 2021, but if we
can try to close the loop on if somebody tells us there's a maintenance issue. >> Yep. >> Um >> yeah, we didn't get that. And uh that's on the schedule for next uh spring to get that done. And they called, I spoke to them, they're 100% good with coming
up in the spring. So, >> cool. >> Very good. >> Okay. Seeing no other discussion, all those in favor of getting a quote to complete ADA projects at one park say I. >> I oppose. Same sign. Motion passes.
Moving on to new business 8A. Discussion and approval of ski wounds rebuilding one park pavilion and the agreement changes. >> Thank you, Mr. President. The ski loans are here to answer any questions with uh their proposal. They are have we have two things for the board to review. One
is the pavilion at uh Lump Park in that southeast corner. We It's up for demolish. It's just uh doesn't meet any of our our building codes right now and it just needs to be tore down. Lump Park uh is a great park and we need to we
would still like a pavilion there and the Ski Loons utilize as you know utilize that park and they would they're a great partner and they would they need more storage and they also would have a proposal for uh revitalizing that pavilion and also their contract for 26.
And with that, if the board would like, uh, the loon the ski loons are here. If you have any questions for them, >> I'll just kind of open up with comments, I think. >> Yeah. Did any of the ski ones, do you guys have any comments on the project?
>> You want to go first on the contract? You want to talk about >> the project for the first >> and I'll be up here. >> Yeah. Good afternoon. Thank you for uh entertaining our our proposal. Um, I believe you guys have the um our proposal as part of your packet. Um, you
know, happy to answer any questions about it. I know uh throughout the summer as we heard discussions that this was potentially up for demolish. Um, as uh Mike had indicated, we are looking for additional storage there since the the uh previous storage that we had by the beach area was was tore down for the
improvements. Um, we've got currently a 8x10 or 8 x 12 shed that we use for a um most of our day-to-day equipment. Uh, and we do store offsite a lot of our um I'll say show equipment, a lot of the things we need for the performances that
we do. And so we thought this was a good opportunity to uh provide the service and the funds to rebuild the current pavilion and take approximately twothirds of that to build a shed and then the other one-third would remain pavilion. This would allow us to store
our equipment on site. Um several benefits to that certainly for us um but also um I know driving on the grass has been an issue right this would significantly reduce our the amount of trips that we have to bring for our grill and different things for concessions and stuff like that. So um
so yeah what we've proposed is basically to take the approximately 16 by 32 space that's there's a concrete slab there now about 2/3 of that is pavilion right now we would propose to take 2/3 of that current slab about 20 ft make that shed
so we'd have 20 x 16 shed and then a 10 x 16 pavilion adjacent to that. So does >> anyone have questions for Mr. Holstrom. >> I like that you put in there that it would match the aesthetics of the
existing park. It's like you it's like you know that >> I think maybe Mike helped us with that verbage, you know. So >> comment from me as well. Like said I I'm all for this. Again, it was one of those things where um and as we'll have
further conversations down um down the new business structure here. It's we have a lot of partners within the city and again you guys have been great. So, you know, this is an opportunity to continue to utilize the park, have a great partner and have uh, you know,
somebody take kind of charge of of keeping certain structures even though again slightly uh slightly smaller footprint, but still really important for not only you guys, but for us within the city to to have that uh pavilion in place and so and understanding again
from your guys' perspective what what it means to share assets with the city as well. So, I like I said, really appreciate it. >> My only concern, um, is this going to be through, is it going to be through a company or is it going to be privately
built and just looking at like liability wise being that it's on city property? >> Yeah, that's a good question. Um, you know, the current proposal is that this is going to be built by the ski loans and and volunteers. Um, I was asked to speak. My my trade is carpentry and and uh you know, I work for a local
contractor. So, um, certainly, uh, we met with Mike last week or the week before, you know, talked about some of the things that need to be upgraded, you know, such as the posts and the anchors and tie downs and so certainly would be built to code. It would be but it would be built by volunteers. >> Okay.
>> Andrew, >> um, just thinking about because we have our fee scheduled tonight, too, and we have, right, we wave the rental fees for like the groups that run, right? So, Rotary can reserve Rotary for free. Same for the other ones. Are we thinking I'm
in favor of letting them rent it for free if they're building it? Um, but I wanted to get our thoughts on that. So, we kind of handle that at the same time that >> Right. because we're probably going to tear this down. Like, we don't have, you know, a spare $20,000 for this. So, >> yeah. >> Um, >> yeah, the revenue on this pavilion's a
little low right now, but >> So, >> I would I would be in favor of that. >> Yeah. No, absolutely. I you again, term-wise, I don't know. It's kind of a perpetuity thing, I think. I mean, but it's for as long as you guys need to use it, you know, on whatever show dates, I
suppose, and practice dates. >> If I could comment, I think this might might kind of blend the conversation about contract with the conversation about pavilion. >> You know, I mean, our intent and Mike had had a good question for when we met a couple weeks ago was, you know, ongoing maintenance and stuff like that
for the structure, right? And we said, well, you know, it's a hard question to answer today, right? as long as we have a contract with the city and are using Lump Park to provide shows and practice site, you know, we have a vested interest obviously in continuing to maintain that facility and that structure. So, you know, we didn't write
that into the current contract, I don't believe, but you know, as we look forward with the park board and the city and the ski loans, you know, certainly, you know, it would be in our best interest and to keep that looking good and functioning well. You know, there is going to be one-third of that that still
would be, you know, uh, rentable to the public obviously, um, when not in use by the ski loans, just the shed portion would be would be locked up with our equipment in it. So, Mr. Mayor. Yeah. >> So, I would just say going down that
road is probably the safest bet in terms of making sure that everything is on the upfront. Everybody's aware of, you know, they're going to be using it. But we should also then be mindful of uh doing that ahead of time so we're not just skioon saying, "Hey, we're going to take this over right now. You know, we have the right to do it. We should get those
dates down so that people if they want to use it can can still rent it out." >> Yeah. And I conflicts with that. And I think during this entire process, we've all kind of gotten used to the concrete nature of our usage of the the park. So I think Yep. >> Yeah. And my only my only concern as
always is just making sure that everybody's aware that once the once structures are built on the on the public's land, it is a part of the city. It is public. We just got to make sure that we're not building structures for individuals inside our parks. That we are partnering together and that we're you making a usage that is both
conducive of what you're doing plus conducive what we're doing. But I think getting as much on the upfront in terms of ducks in a row and we can still be flexible but then it's easy to go back to people and say here's what we're doing, here's why we're doing it. You can read the paperwork. You know, it's just a much cleaner process. So,
>> absolutely, >> Mr. President. I do know in the agreement that there was a revision um to add skills um development and I did hear from Wayne Harding from Rice Lake Association that they did agree to the
two evenings per month >> to that change. >> And I can jump in on the contract. >> Can I go back? Can we go back? Sorry. >> Yeah. Yeah. >> Um so thank you Matt for helping build this. And then I just was curious about the the shed part. Will you guys be using that? that will only be the ski
loons like that won't be available if someone wanted to have an event and needed storage overnight or like I don't know that would never be available as part of the pavilion or >> Yeah, correct. And I think maybe that's where we need to blend the contract and the pavilion structure pricing and stuff together. But um yeah, we would
permanently leave our stuff then that we currently store offsite in there such as our show outfits, our our grills, our you know some of the stuff that we have to truck down there for each show. So we would that would give us that overflow storage that we're that we're missing now. So >> because in theory if you were to close
up shop we could rent the shed out >> but we're just gonna they're going to build it. So we'll let them >> and that would reduce the traffic in the parks as well. >> Yeah. And just during this the contractual time they have exclusive use to the shed. Yep. >> Right. But that's always then as long as
you are there is what I'm like all year long. >> Yep. As long as they have a contract with the city of Brainard. Yep. They will they will have the shed. Yep. >> Okay. Yeah, if I could add one more point to to Cara's question. Um, yeah, we didn't include language in the contract
currently that even puts a time frame on this. You know, we're standing here today offering to build this really with no guarantee that we'll have a contract in the future, right? Our our current contract that's presented as a one-year deal, right? So, I mean, not that we want that, but it could happen. So, so there's a little bit of risk to us. We
would certainly be looking for some discussion about, you know, maybe not this year, but in the future years, like, you know, including something that, you know, a little bit longer term deal, but um felt like this was a good gesture to get us started. You know, it certainly benefits us. We also see that it benefits the city as well by getting
a new structure or an improved structure where there's currently one that's set to be tore down. So, >> yeah. And I think the conversation with the the Rice Lake Association has been very good. I mean, the communication has been outstanding since we've kind of resolved a lot of that. So I think you know over the the years to come as as
you know we've kind of get continued thumbs up. I certainly have uh even voiced this early on that I was not opposed to a longer term deal. Um but you know again it's all about the relationships I suppose. So thanks. >> Yeah. Yeah. And maybe I'll just kind of transition that into the contract
specifically and um it is a joy to come here and and talk to you all um under these kinds of situations versus some of the past. So, um it's a little different uh looming on the calendar. Um but it it has been really good. Um we had, you
know, we had regular contact, worked extensively with Wayne, um and then people on the lake and done everything we possibly could. When there are, you know, questions or challenges, we've tried to be really proactive about it and and overcommunicate. And so, uh
we've had good success there. Um, we did sit down this spring, um, sorry, this fall and talk with Wayne and the Rice Lake Association and talk through some of these proposed items. Um, it was important to them and and therefore we we agreed that a one-year agreement
continues to be the right accountability, the right, you know, move from a partnership perspective. Um they did say too, you know, in the long term, you know, if we continue down this path, we can certainly see a long-term agreement and we're willing to do
whatever we can, you know, to continue towards that. And so, you know, the agreement is largely the same um as as prior uh kind of the prior two. And just to kind of highlight some of those um we cleaned up some language uh with use and with practices and some of those types
of things. Um, but really the only mark change are around two show practices a week and then one clinic twice a month on a Tuesday. That's confusing, but we had kind of four floating days um in the contract. And really that was intended
for a driver certification. Um, and that driver certification only needs to happen every 3 years roughly. And so we took out that kind of the floating days and sort of applied those to clinic nights. Um the intention there would be you know to do two show practices and do
one clinic night every other Tuesday. It's really the only structural change you know from prior. Um you know we continue to be committed you know the biggest thing that's been a benefit is you know we re configure the docks. We go straight out to the middle of the
lake only right before the show will do some patterns and things like that that you know and we always communicate that. Um but the clinic nights would also be that and even potentially just taking a boat of kids and going up the river, you know, those types of things. So um our intention, you know, continues to be that we would use utilize the center of
the lake as much as possible and, you know, keep it as away from shorelines as much as we can. >> Any other questions? Cara? >> Um my only note was just about the Tuesday thing. So can you you said you talked to them and they were okay. Yes.
I got an email from Wayne um that they did agree to the two days per month for them to do skill training on the trial basis like the one-year contract. >> Yep. Yeah. >> And and Wayne and I work pretty extensively together on this um you know every step of the way. And so he said if you want to take the email chain that we have worked through all these deal
points and he he's great. Um our working relationship is is very strong. He does a good job even of you know looking out for ski loans in some of the aspects of this which I really appreciate too. So, um, yeah, the Rice Lake Association, he said, you know, you can you can convey
that the the blessing is is on this proposed agreement. >> Yeah. I mean, it and it really solidifies a lot of the floating days anyway. So, it kind of just takes what would have been kind of more of a question mark and makes them into more regular >> days that we were already providing a little better for planning.
>> So, yeah. >> Any other questions, >> Andrew? >> I think I'm totally on board with this contract. I think I just want to add the notes about the storage and the pavllion to the contract. If that's going to
happen next summer, then it's kind of into the contract already. Um, but yeah, otherwise I think this is great and I appreciate you guys and the Rice Lake Association working so well together. Uh, it's it's great to see. >> So, specifically adding in the the shed
into the contract that it's >> Oh, yeah. >> Is that what you're referring to? >> Yeah. So probably like they get exclusive use of the shed, >> right? >> Um they can reserve the pavilion at no charge, but we ask that you do reserve it still just so we don't have any
conflicts. Um and then you agree to maintain that area while you have a contract. I think would be the three we covered. Is that right? >> Yeah, I think that's >> that is that I mean and I and again I don't mean to overcept. Is that more
than we ask other service groups to do? because I mean I I don't know if Rotary is under contract or if they can just reserve it through the city. >> I don't >> so I just want to be congruent on this like if we have other because again to the point later on in the agenda this is a conversation I like to have like when
service groups come in and they do certain things in our parks and they build amenities for the city and the use. Are we contractually forcing these like forcing these groups to sign a contract for use or are like we have laid out in the fee structure saying,
"Hey, we have a community organization um interested in establishing a formal agreement with the parks. Are we are we doing written agreements? Are we saying, "Okay, we're just going to wave those fees." Um like how I think this is a further discussion because we
want to approve the the the park usage for the event. I think the the specific amenity might have to be something that we look we we kind of flush out a little bit better because if we are not expecting Rotary to sign some sort of formal agreement to use their pavilion
on specific dates and reserve it for free, we can't expect another organization to do the same thing, right? But I don't again I don't know if that's is there is a >> solidified Can I ask a question on it? Yeah. I mean, it it does seem like there's perhaps like a memorandum of understanding might be
>> a nice way to kind of accomplish both versus having it actually in the contract. So, maybe maybe a quickou under that regard would be an easy thing to do. >> And yeah, and I just want to like for sustainability purposes, right, across anything that we do in any organization
that comes forth and and is successfully able to build an amenity inside of our system, I just want to have that be congruent across every single piece of usage. I think this one might be a little bit different simply because you're storing assets, but like I mean again that's that's the kind of
conversation pavilion aside that I probably like to to continue on as we as we move through the agenda. But >> Mr. Mayor, >> I mean I kind of see both sides on that piece that you know if you're going to be building something within the park system, there should almost be a
contract or or something in legal ease. We're we're doing that with the with the solar, right? So, I mean, I it's just one of those things like I I don't want to say, okay, well, the YMCA is now getting fields for free because they work with us and we're just waving those
fees, but they're going to have a contract. The baseball association has a contract with us, all these other places. So, contractually, does the Rotary have one? I mean, other service groups in the future, are we just going to have service groups sign a contract? So my ar my argument to that would be
yes, we should have them sign contracts. Yeah. Here's my my reasoning for this. So I've been here I'm not a park board member, but I'm the mayor and I sit in as the liaison for a decade. These guys are going to change. They do on a regular basis. Paul Sandy's already one
of our our members has been hired by the city. He's now swapping out. We're going to be swapping out. I haven't asked Cara yet, but Cara, I think your five years are up. I don't know if you're continuing or not, but they change. Our city employees change. Having that documentation is really important for
the city. So, it's less of a I think we need to make sure we're sticking it to people and more of a I just want to make sure that when we fall back on things, we have an easy >> and I was thinking more with this pavilion as an example. And the Rotary Pavilion's another great example. You guys are putting a lot of money into these pavilions. I understand that if
you don't have like the same usage agreement for the parks and the docks and things like that, I understand that can fluctuate, but like to be able to say, "Okay, we spent $30,000 on this. Maybe we should be able to get at least a longer term on our pavilion if we're going to be cut down on days or whatever
might, you know, again, god forbid, happen in the future." You at least have security in in your investment. And I think again across service groups I think it's the right thing just so that you you have some security in in the investment. Again I this this is I
suppose a conversation that encompasses every organization and service group inside of the city. But um I think yeah probably two separate contracts for this would probably be ideal their their usage contract for the park system and then a pavilion usage um to protect
their investment. So, >> and I think when it comes to reserving it, when you guys set your dates, I would reserve those right away so you get them in >> probably would just follow contract. >> Yeah. So, no. And I mean, if you wanted us to draft some like anou language around that from our perspective, it
does probably make the most sense to because anou could just be bound by the contract being in place, right? So, we could certainly do something along those lines and and not have it be all-encompassing under one, you know, one contract for use versus, >> you know, an actual structure.
>> And if we can just look to see what we have now and just follow whatever structure we have with any other organization within the city, probably be fine. >> Currently, right now, we everything is on on paper. Okay. So even on with the ski loons in their contract that is
before you that that pavilion is reservable for whenever they have a show x number of hours before the show x number of hours after the show give them time to clean up. So, right now it's in the contract. Um, and that's one thing that we could and Lions and Rotary, you
know, those pavilions are city assets. But >> Dave, we just need to do a better job though because we did have an instance this last year where somebody rented that pavilion and then showed up to use it and couldn't use it because it was already rented. So, that's on us. That's not on them. That's not on you. We need
to do a better job as a city of just making sure that those dates then are blocked out and people are aware that they've already reserved it and we're good to go there so we don't run into that instance again. >> I think this is just kind of part of fleshing out the systems, you know, like in in the way that we're doing this because we're doing this with a lot of
different things. And again, further down the agenda, there will be a call for those types of things. And and so I think having whatever process we decide to set up that again protects the organization, protects the city, I'm all for. I just like to have it >> right, >> you know, stabilized. Whatever works
best. If we don't have a if we don't have a system in place for doing this, let's establish one that works. And if we if they need to sign two agreements, sign two agreements. If we want to do a single agreement and anou, that sounds great. Like whatever works best so that
everybody on both sides is protected and we're we can solidify that. So, >> do we want to do a motion for approval tonight? Yeah, I'm ready. I'll make a motion to approve the Skyloon's annual contract
and um the the concept for the pavilion. Make two motions. >> Okay. Well, yeah, sounds good. So, we'll make a motion to approve the skilland's annual contract. >> I have a motion. >> Do I have a second? >> Motion and a second. Any further discussion? Seeing none, all those in
favor say I. >> I. >> I. Oppos. Same sign. The motion carries. Then I'll make a motion to approve the um construction of this new pavilion with the shed contingent on um kind of whatever staff decides for an agreement
for usage um after construction. >> Have a motion. Do I have a second? >> Oh, >> I have a motion and a second. Any further discussion on that? >> Miss Paul already. I have one I don't think I said this earlier but thank you so much for for kind of reaching out to
take this on as right it's going to go away and I know you you get great use out of it but really appreciate you stepping up taking that on >> thank you >> any other discussion seeing none all those in favor say I >> I oppose same sign motion passes thank
you gentlemen we appreciate it >> 8B Lakes Area Youth Soccer Association Thank you, Mr. President. Again, this uh um youth group here is present and can answer any questions, but we're already met with a local Brainer soccer uh youth
soccer club and they are wanting to propose a um proposal to use fields throughout the calendar year. and this partnership would uh talk about maintenance and improvements and so they are actually here and can ask any
questions of them regarding this proposal. >> Good afternoon everybody uh president of the Lakes area youth soccer association. Uh we're here to ask for an agreement or help with drafting an agreement for utilizing the JC's and Memorial Park
field space mainly due to the growth of the program and as we grow we continue to put more burden onto the fields that we use. So the more that we're able to spread out our use uh that's good for all the surrounding communities. We're also starting to dabble into interests of hosting a soccer tournament in the
community. So starting to get some of the infrastructure in place to do so is a a big step in that direction. Where are you currently hosting? >> So practices currently are between Forest View and Southdale. >> Okay. >> Uh Southdale currently has some grub
problems. We don't know what the conditions of those fields are going to be come spring. Um and with everything that's happening within Forest View, we're unsure at this point in regards to what field usage is going to look like ongoing into next year.
I love the idea of more stuff at our parks and people in our city. That's how we get a return on our investment. Um, what kind of usage would you be looking for? Like how many days, that type of thing. >> So, we've had discussions with the YMCA. YMCA typically needs usage of that space
on Wednesdays. Um, so we would forgo that for sure during the summer when they would need to utilize it. Uh, it's open open to discussion. We typically hold practices Sunday through Thursday. Um, we'd be open to any any sort of use within those days. It could be 3 days,
if it's 4 days, whatever that may be. >> Do we have any questions? >> Uh, Memorial Planning was a soccer field in that spot, right? >> Was that correct? Yeah. >> Anything? >> I I thought so. So, I thought there was disc golf kind of in that back area and
then we we ran soccer from uh No, sorry. Yep. Not me. >> Yeah. Yeah. Go ahead. >> Look at the one in charge. >> Uh yeah, just so you're aware, there is currently disc golf that does come in that has been put in. So, that the red
one that you have there um is maybe encroaching a little bit into that. There is a disc golf net that is a little bit tucked behind. You can see that larger tree there kind of about where your goal is there. There's there is a net that comes from that um north side down to that. Um so we would have
have to be mindful of that, but it's great usage. It is a soccer field. That's what it is. So uh currently it's been used for donuts and other vehicular activity, but it is built as a soccer field. So it's a great use for it. >> Yeah. Our proposal would include us
providing all the equipment. So, we would provide the goals, we would provide the paint, the lining. Um, our ask is that if it does become a super dry summer, uh, that the city help with some sort of irrigation. Obviously, not putting in irrigation, but if there's ability to somehow add water to the
space at some point in time just to prevent it from getting drunk. >> Um, my other concern would be just coordinating also practice times and stuff with the baseball fields, especially JC's. um just because of parking constraints um and then
tournaments as well, but that'd be that'd be just coordinating field usage and and such. Unfortunately, I mean, good problem to have. We need more parking at JC's, but we'll figure that out someday. >> It's coming. >> Someday soon. Yeah, very soon.
>> Any further discussion? Otherwise, I Andrew. >> Oh, it's me. Um for Memorial, would fields fit inside the softball fields? just because those are irrigated. >> I know there's like some dirt chunks, but >> yeah, I think if we ever got to the
point where it was a tournament, I think then that might be open for discussion. I think for the for our use right now, it's more for practice. So, the need for the impression within the community to be have perfectly manicured fields is maybe not as great for if we had outside
visitors coming to visit. Um, it's more about having a flat level space for kids to play. Uh the primary ask based around this is that last year was the first year that any of our kids in our 10U programs were actually able to play on a painted field prior to going down to a
tournament. So there wasn't this huge learning curve where you step onto the field for the first time and to actually see where the lines are. Uh so it's just having a little bit more of that ability for our youngest kids to be able to do that. >> Yeah. All that's left for me is just I
uh when when this gets approved, I just kind of have some thoughts, I guess, and conversations with staff on how we could maybe accomplish irrigation without, you know, making it absurd. I think that's really where where I'd be at. Like if we if we need the grass to be really green out there, let's just find a way before
it does happen and then we have a contingency plan to to get it sorted. So, >> okay, Andrew, >> that was something else. Uh, Mike, so with BBBA, we have an agreement that lets them use and there's less maintenance with the soccer field, but
would you want your folks to be able to repaint or does that not come off often enough that it's going to be a problem? >> Uh, repainting is about once a week. >> Oh, wow. Okay. >> Yeah. >> It's on grass, not dirt. It's a lot easier. >> Yeah, that's true.
>> Mr. Mayor, >> so are you proposing that we are painting the lines? Okay. No, we would be. >> Okay. Okay. This is part of the discussion we've had with the YMCA on how we can support each other and have dual use of the space. >> Perfect. Because that's going to be the the biggest sticking point is just staff time for any of this type of stuff. And
we're trying to move away from even with the baseball practices and stuff. The less line usage we can do, the less stuff that we have to do with our staff, it makes it way easier for us to say the space is available. you know, you put in you put in the lines, you put in the the nets and stuff. And it's just going to be a matter of coordinating everything
because um nighttime usage with softball and whatnot. There's going to be a lot of um a lot of growing connectivity then. You know, you're going to get a lot of people using it. But it's been the goal of this park board the entire time I've been here to get butts and
seats. And that's what this brings is butts and seats. And then eventually you have parking problems, which I love. I love when you have parking problems because it means that people are using >> nothing better than a parking garage. >> Nothing better than a parking problem because it means people are using your stuff, but yeah, as long as we're we're looking at that. So, to your point with
the irrigation, we just bought those wonderful sprinkler systems. >> I'm surprised you guys forgot about that. We just bought those wonderful sprinkler systems and I happen to know there is a fire hydrant right there as well. So, we have wonderful access to so much water and the ability to move it
around. So, we've been thinking ahead. >> Wow. >> Cara. Um, so you're saying we can play soccer in softball fields? Why couldn't we do it at Buffalo Hills then? I know you didn't mention there, but like that would be another option in those softball fields. Although, aren't they smaller? Because they're I'm just
thinking out loud here obviously, but >> thinking of another park that could be a backup, but no, that wouldn't >> they work for the smallest size fields. So for a 7v7 field, they work for those. Um, so it's just for the youngest kids, U9, U10 age groups. And again, that would only be if we ever got to the
point of hosting a tournament, then that that request might be there. >> Okay. >> But between between our use at Southdale and potentially at Memorial, okay, >> it's more than adequate space to move the approximately four or five teams that would be utilizing those spaces around. >> Yeah. Just thinking as a backup though,
I mean, >> Yep. we have room to grow in the future. >> Yep. For sure. So, yeah, I mean, this is just again continued conversation. again more associations and organizations that want to use specific things. I don't know if you're like again I wasn't sure like the netting and things like that if
that would just be an actual fixture there or if those would be you know if they're going to be there overnight type of thing like I >> so all the goals would be heavier and more permanent not PVC and easily movable. >> Sure. >> Yep. Yeah. no issue with the moability and things like that, but again, going
back to the conversation we just had, um, you know, making sure that we're having conversations with associations and putting something together because I mean, their assets are going to be out there now, too. So, if we're going to if we're going to do this, let's just make sure that we have something that
protects the association and protects the city when we approve something like this. So, >> yep. Because again, I mean, sure, assets out there, too. I mean, not that, you know, again, maybe maybe the soccer nets are not that expensive, maybe, but uh, you know, it's one of those things where we want to make sure that if something
somebody else's stuff gets banged up a little bit on, uh, in our park system that, uh, the city's not held responsible. So, again, I'm I'm for this. Again, it's just as we continue down this list through this tonight, we're going to we're going to run into this a few times. So, um, again, getting
these types of agreements and and making sure that everybody's protected, um, and their their field usage, what whatever we decide on is laid out and they can expect those things over the course of the season and the the the length of the
agreement. So, >> I would entertain a motion to direct LEA to work with city staff to develop an agreement to bring back to us. >> I think Mike had something. >> Yeah. So, there's two options. We could do an agreement or we could just follow the actual fee schedule. Whatever the park
board would like. >> I would like I would like city staff to work with them and do an agreement. >> Agreement. >> Yeah. Because they're going to do a lot of the maintenance and they're putting a lot of their time in. They're putting their own assets out on the field. So I think from my perspective and the way that we just handled it with the loons
and the way that other organizations are going to we we just put an agreement together when they have their invested assets on onto the field. And then that way again during that agreement they can expect to have those times like whatever you guys are proposing whenever you want to be out there that doesn't conflict
with standing agreements that we already have. Let's let's set that expectation. So I think that's fair is fair. So, >> would anyone like to make that motion or do we have any other questions? >> Move to direct staff to work with Lakes
Youth Soccer to develop a partnership agreement for 2026. >> I have a motion. Do I have a second? >> I will second that. >> I have a motion and a second. Any further discussion, Mr. Mayor? >> Yeah, I just think this this is a good move to make. I' I'd like to just recommend that we continue to use our
existing agreements as a template. We already have this with the baseball association. And we already have those things that we're working on. We should be trying to keep these as specific as possible and trying to keep them as clean as possible so they're all on the same page. So >> as congruent as we can, you know, change whatever language we need to change to
reflect schedules and things like that. >> But as we're Yeah, but as we're moving the these should be moving as one unit as opposed to separate pieces. >> Absolutely. So Tanger, >> you made a good point, Dave, about the baseball agreement. Um they're doing some advertising at their fields to help
raise some money. I think if you're interested in that, definitely bring that up with the agreement. I think we've been open to that for baseball. So, if you want to have ads up somewhere, that would help bring in a little money >> on the fence line that's on the highway there. >> A wonderful fence right there for you. Yeah, it's beautiful. >> Understood.
>> Yep. Very good. >> Any other discussion? Seeing none, all those in favor say I. >> I. I. Oppose. Same sign. Motion passes. >> Thank you. >> Thank you. >> Thank you so much. >> Thank you. 8 C discussion and approval of M Memorial Park and Lum Park Pavilion
demolition. >> So, both of those uh pavilions are due to be demolished and we just need to get permission approval to go in there and uh complete that work for Memorial and Lumpark pavilions. And with that, we can take any
questions. >> I would have a question for Mr. Holmstrom. Do you want that? Would that need to be demolished before construction or is that part of Would you be utilizing any part of that? >> Yeah, that's a good question. >> Um, when we met with Mike a couple weeks
ago, we discussed this and and I think he said he already had this in the works for staff to do the de demolition. >> Uh, what we would be reusing would be the concrete slab. So, they could remove the structure on it and then we'd just have a slab there and in the spring we could build what we're going to build.
>> Very good. >> Perfect. I just wanted clarification on that, >> Mr. Mayor. >> Yeah. Follow up just related to but but in a separate park memorial. We had the Eagles approach us about those ones in particular. Is that the plan with those as well?
>> We are in the process. We need to get a bid for them. We met with them. I went out to the Eagles club and they are uh waiting for a proposal to indicate a dollar amount and then that they would approve that. I just have not had a contractor. I need to get a bid for a
contractor to take the material and then build it. And so we'll that will be the process. >> There was some discussion about our staff building that basic structure. Where did that go? >> Um just our staff we we could something would have to come
off the plate for them to complete that. Andrew, >> where is this pavilion in memorial? >> Right by field two. Yeah, it's the softball field. >> Scroll over. It is right there. >> That >> Oh, I wouldn't necessarily call it pavilion. >> I call it a
>> I call it a couple of pegs with a roof on it, but >> yeah, that's >> we talked about this lump on it. I'm like, there's nothing like that, >> right? Yeah, it's not not nearly as luxurious as the Lump Arc one. So, >> rebuilding that one will be a great job
for new traininee contractors. >> Okay. >> Any further questions for staff? >> I move to demolish these. >> Yeah, I second that. >> I have a motion and a second on the table. Any further discussion? Seeing none, all those in favor say I. >> I.
>> I. Opposed. Same sign. Motion passes. Pavilions to be come down. >> Discussion of fire pit at one park 8D. >> Thank you, Mr. president. Yes, the that existing fire pit area is a large area
and it's been deteriorating throughout the years. Uh Carl Fast has indicated that he would like to uh improve that area. He's willing to donate $1,000 for that historical fire pit. And we could We haven't gone out for bids yet, but
we're anticipating that to be relatively expensive, but if the board would like me to go get bids, we can go do that to restore that to its proper condition. >> Questions for staff? Cara? Um, so when you say historical, like is it just old
or is there actual history with it? If Carl's interested in it, that means there must be some story. But, you know, and I appreciate that. I'm all about history, too. But is there actual >> I'm not sure. We'd have to research if
it's an official historical docu uh um structure or not, but we we'd have to research that, >> Mr. Mayor. >> It's historical in that it's very, very old. so old that we don't know where it came from or how it got there. So, um I know Carl's Carl loves that thing and uh
I I do know that we don't know how it got there. I will say that. So, historical in the terms of it's older than you or I or Carl at that for that matter. So, >> so it is not on any national registry. >> Not on any national registry. I can
guarantee you that. But okay, >> in terms of, >> you know, the significance or value of it, you know, that that is for the historians to decide. But >> the nice thing about Carl is he says he'll he'll give $1,000, but he also has a a historical group that does have
funding. So, um, you know, just to put that in your ear a little bit, that there is probably funding to fix that thing if there's support for it. >> I personally I think we need to see bids before we can make a decision on it. >> Yeah. Yeah. I mean, if we want to submit for bids, I'm cool with that.
>> Yeah. I mean, it doesn't do anything. >> It's just total staff time, right? >> Yeah. >> So, >> yeah. I think if Carl had any other context to share about why it's an interesting historical item,
I would be interested. Um, I will say I didn't know this was a fire pit until >> the fire pit thing is news to me. I thought it was a seating >> circular bench. No. in our capital plan as stone circle.
That was an accurate description until we knew this was >> Yep. >> Yeah. They don't there's not a fire in there. Like we've never had a fire in there, right? >> Again, it's older than I or you. So, I'm sure there's been many fires in there, but I have no idea. It's been there my entire life. I know that. But I do know
that nobody knows where it came from. So, >> yeah. I make a motion to direct staff to take a gander at bids and see what we can what it's going to run us to get that thing in uh acceptable shape. >> We have a very uh motan motion on the table. Do we have a second?
>> Second. >> We have a motion and a second. Any further discussion, Mr. Mayor? >> Made it a bar top instead of a seating bit. What if we just changed it into a bar top conversation? Uh, I don't want to go down that path of drinking in the park.
So, >> it's already allowed. So, that's the way to being a hot tub. A hot I support a hot tub as well. >> It's not going to stay in it. >> All right. Seeing no other discussion. All those in favor say I. I. >> I. Oppos. Same sign. Motion passes for
bids. >> 8E. Approval of capital equipment for 2026. >> Thank you, Mr. President. So for the 26, we have capital request. The original request was for 34,000 for various
items. Our new pri uh priority, it's still 34,000, but we'd like to move the priority to a gator, a turf friendly vehicle that we can uh drive into parks. And uh that r will be ranging about 25 to 30,000. And then some piece of snow
removal equipment for about $4,000. So, it all depends on what the gator comes in. You can see with that picture, Max, if you can scroll down, there is a lot of different attachments for these gators where you can just uh get some trash cans and then haul them to the
side. And that will really help us become more efficient in our parks. And so, I in talking with the staff, we're wanting to adjust and uh rep prioritize our our capital equipment. And with that, I can take any questions.
Jonathan, >> I was under uh the assumption for the last couple of years that we didn't need any UTVs to remove the trash cans from the park. So, um we we did talk about this a few times and staff had said they were not
interested in uh having any vehicles like this to uh that it wouldn't be an issue to get the garbage cans out of the parks. So, um, yeah, if we need a vehicle to stop driving in the parks with staff, let's get one. >> I think that's why it's came up now. >> Yeah. Um, and then the snow removal
equipment. Where is this going to be used exactly? >> Downtown. >> Okay. As you know, the city council approved that and so we are wanting we have the equipment to do it and there's just you can always become more efficient with
newer pieces of equipment to make the job smoother, faster so that we can get on with other pri priorities >> with the snow removal equipment. The park board was pretty clear in their direction that we were not interested in downtown snow removal. So, I would not
be in favor of paying for snow removal equipment from our park budget capital budget. >> If I two things, so you've already submitted your budget to the the city. I mean, you can make whatever tweaks you want. You've asked for specific amounts of money. Um, so what you do with that
is completely up to you guys. Um, however, changing what you're asking for is always a questionable move because they can always give you less money. So, you whatever you ask the city of is fine, but the city's going to come back
and tell you what you get. So, it, you know, it's neither here nor there. So, if you want to say you don't want to spend the money on the snow removal, that's fine. But the city could say we're giving you the money or we're not giving you the money, if that makes sense. So, um
I'm a little leerary of switching your horse midstream. You know, I'm I'm a little worried about that because you have submitted it to the council. However, um you know, you guys prioritize what the money is spent on. Um however, your staff is doing snow
removal in downtown. It has been decided by the council and the council has that authority to make the decision of what you guys are responsible for. So, >> how much does the mayor's fund have? the mayor's fund. I have like $2,500, right? I can get you a couple sleds at
GC's park. So, >> but again, we talked about this and and not to beat a dead horse, but we've talked about this. You guys said to them you weren't interested. However, it's not your decision to make that if it is right in the charter, whatever. If the city tells you that you are in charge of the parking lot over here, you're in
charge of the parking lot over here. That's just kind of what the way that it works. But um in terms of what your individual dollars are for, I I'm just a little worried because you had that you had a plow that you needed for $7,000 and now you just need 4,000 in snow removal equipment once the decision has
been made. Um that this type of stuff just makes the the budgeting process mucky. And I I am always leerary of doing things mid-stream because the council has not approved any type of budget for the entire city, let alone
just you guys. and no dollar amount has been allocated to you. So, um, setting your priorities is smart, but you got to be careful is all I would say. >> I think half I I think if we were the original conversation was half the plow cost anyway. So, I think it was seven
grand for the plow and we paid 35 or and streets pay 35, whatever it might have been. But yeah, to your point, whatever. If they if they want to just give us the money to buy snow equipment, we will. But, you know, >> I think you should be clear on what you want to do with the money. That is would be my first thing. I should think you should be clear. >> I thought we were clear.
>> You were clear, but now you're changing it. So yet >> and now you Well, and now you have a guy saying, "I don't want I don't even want that." So I would just be ler of all these whenever you start to say those things. >> As a council member, I would say great, then you can do it with 4,000 less, but
you're still going to do it. So just be careful with what be careful with how you word those things. >> Mr. President, >> Mike, if I could uh also suggest, we also have trails. We have uh hockey rinks that we need to do. So, this piece
of equipment would be universal, you know, for everything that we do, not just for downtown. Um, when we look at equipment, when we look at that, we looked at it collectively across the board, not just for one very specific
thing. So, just items to consider. >> I also agree with Dave that I don't like the change afterwards. Um, but I will entertain a motion. The turf vehicle is tough on me because
we had asked about this a ton of times. So, I mean, that's a large ask. I I don't feel comfortable going back and changing priority on that because we we asked prior to the budgeting process multiple times over multiple years if we needed a vehicle like this. We were told
no. Um as far as the snow removal equipment is concerned, I mean if the new charge for the parks department is to remove snow in downtown Briner, probably need the equipment. So that one I'm comfortable with. But the turf vehicle, I can't I can't justify making that adjustment now. It's
>> the PL the plow is in the original ask that I gave to the council. If we scroll up >> Yeah. >> Okay. So, we need we need $4,000 on top of the $7,500. >> They would have just adjusted to a
different plow or maybe a used one or or something. So the original request was uh the lift, the plow and like an aerator to for our fields and with a new direction or the confirmed direction that no vehicles in our parks staff to
complete that such as like Lump Park, those larger parks, a turf vehicle will really help staff become more efficient to clean those parks and uh get them ready for use. And then that's that snow equipment. We will we're not sure if
it's going to be a plow or another type of brush or another item. We don't want to lock ourselves into um very specific thing. We want to be use let our staff experience this downtown for a season. What piece of equipment would better
utilize our time to become more efficient? So that's why we we went from a plow. I think we we it may be a plow, but we want to just be we want to experience downtown for one season to see what it's like to become more efficient for the years to come and
that's why it went from a plow to a snow removal equipment piece of equipment in general. >> Cara, >> so I mean as much as change, you know, we shouldn't be changing our minds midstream or whatever, but we're also
not boots on the ground. I mean, I personally do not know, you know, if a plow, aator, lift, whatever. Like, I'm not the one out there doing the work. So, if you guys feel like you guys are going to work the best with these two pieces of equipment, I mean, it's a bummer that we're changing it now or
whatever, but I don't know. Are we can we really make that call for them, you guys? I mean, I know that they we asked them about having the garbage cans or, you know, having a tool for the garbage cans before and they didn't do anything about it, but like now they are. I don't know. It's just like playing devil's
advocate, I guess. But we're not the ones out there doing the work. So, don't we want to make our team or have them be used like have the successful tools they need to be successful? I don't know. >> Yeah. And I'd like to apologize for my outrage. I thought we needed another
$34,000. So, >> it's the same ask. >> Yeah, it's the same ask. So, we're good. We're just changing the Yeah, the plow and the airator are just being rolled into the turf vehicle. I'm totally good with it. So, >> Andrew,
>> Mike, would the gator help with downtown snow removal? Like, I assume you can get plows or things on the front of this. >> We could look at that. That is one of those things we just need to experience that the really the gator the number one thing is for to remove trash and uh get
the trash out of our pavilions that are deep into our parks and and just to speed that when a crew need to work on a sink, work on a a toilet that's been vandalized, they got to carry multiple tools in, they can just bring that gator, load up the gator with all their
tools that they possibly could use, go to that uh pavilion restroom, and and then work on that stuff. Working versus just bringing a tool bag and and going to that restroom. Oh, I need this piece of equipment, walking back to the truck
and um you know getting that piece and just going back and forth. This will just become more efficient for staff to get the job job done quicker, faster, and um that's what we're you know after this new direction firm direction. So
that's what you know in talking with the staff that's what they would you know like to look at. >> Thank you. I guess yeah I'm I agree with what you said Carrie. We want staff to work as efficiently as possible and support them with the tools they want.
But also to John's point the park board's policy on driving in the park has not changed in years. And now that it's finally being enforced, this has come up after our capital planning and budgeting in the summer.
And so I want them to work visionally, but I also don't want to jeopardize the capital request for the park system by changing what we're asking for midstream. So I'm kind of torn. >> And Mr. President, if I could, I also has spoken to Connie, our finance
director, and this um that's why this is on the park board is that this we're still fine within our process, and she is 100% good moving forward from direction from the park board if this is what we would like. She's good putting that into the the capital um investment
and then moving forward and then it will go to city council for final approval. So, we're still within that window. We have a motion that >> I would like to make a motion to purchase these pieces of equipment but not exceeding the original $34,000 in
approved uh or planned budget for 2026. >> There is a motion on the table. Is there a second? >> I'll second that. >> I have a motion and a second. Further discussion, >> Mr. Mayor? >> Yeah. So, here's my only trepidation
towards you and I support this. I really do because you can do whatever you want with your money. However, this is why we don't do this. This is why you don't do this because now you are jeopardizing the money. And I support it. I actually think it is it's the correct move because you should be getting the equipment that you need. We know when we
need the equipment and we know it's before, I hate to say this, November when our budgetary process is now near the end. The council will make its decision at the beginning of December. We know this. We should know this two years in advance. We should not know
this one month after we've submitted our budget. So I I'm not scolding you or telling you what to do, but I'm simply saying this is why we don't do this because we should know what we need and we can't just continually be putting putting ourselves behind the eight-ball all the time. We have a budgetary process. The council has asked for a
two-year window so that we know, especially on capital stuff, which this is, we need to be more mindful. Do I think this is the right decision? Absolutely. Can the council now come back and say, "Yeah, fat chance." Absolutely. And that's within their right. So just be mindful of that when
we make these types of decisions and and understand that that's why we don't do it. >> Any further discussion? I I mean I said my piece earlier I don't like anything about this request. So there's where I'm at. >> Yeah. I don't care for it at all. And I
think I I just want to make sure that staff understands that they are empowered to let us know well in advance if there is anything or obstacles to maintaining our park system, cutting the grass, emptying the garbage cans, the original directive. If there is anything
that staff needs, get it in front of us as soon as they possibly can so that we can make these adjustments. When we give you a directive, what tools do you need to accomplish that? And this is one of those situations where again I I am a little
hot about it cuz we've done nothing but every time we ask for for capital items ask if they need a vehicle to get inside of the parks and the answer has always been no. So again, very frustrating that that it has come to this point, but like
I want we want staff to know that that if there's an ask that makes your job more efficient and we can find the money to do it, we'd we'd rather do it if it's going to accomplish our goal better. So again, I'm I'm going to support this this time because I you
know, again, the directive is no vehicles in the parks. It's come down hard and yeah, the directive from council is that we're going to be removing snow from the from downtown Briner. So, these two items make sense, but in the process and the relationship that we built with council, it makes no
sense. So, I'm going to I'm going to support this this time, but staff needs to be ahead of it like forward thinking just like the rest of us are. We've put a lot of time, volunteered a lot of time to think 30 years in advance. And I I we
need staff thinking even more than one year in advance when it comes to these things. And I I think that's a fair ask. So, >> okay. See no other discussion. All those in favor say I. >> I. I. >> Opposed. I.
>> Motion passes 3 to one. 8F. Discussion of field maintenance cost and time. >> Thank you, Mr. President. staff compiled a detailed field maintenance and cost and time spreadsheet to track seasonal maintenance hours and material cost and
overall labor investment across our parks and athletic fields. And on the attachment, Max, if you can scroll down um that Excel document there, please. And that there shows our field maintenance from soccer fields uh or
excuse me, softball fields and baseball fields. and maintenance time is about an hour and a half and then you could just read across the board. This will help us make decisions when we are talking about the fee schedule and this will be helpful with that. So this is more just
discussion item only and uh with that we can I can take any questions. >> Thank you Mike. And if I could just let the record show that Cara Schaefer needed to leave for a prior commitment. So we are um at three members now.
Do we have any questions for staff on field maintenance cost and time? >> Just a comment. I really appreciate you. Again, this is part of the directive. We wanted to know what it costs staff time etc etc to do these things um that pushes this forward. It's really important for us to know these things
when it comes to again putting in agreements together and things like that. Uh the overall cost of the city and the taxpayers. So really important. I think the only other um you know as far as maintenance is concerned I think um you know we're talking about staff
time here um I know as far as I mean we only really have one other um employee in the parks and recreation department. So, when it comes to administrative time and costs for particular programs, so when we're talking about pickle ball or
softball or office time, um I'd be interested in like the program breakdown. Um, when we're kind of moving farther on, I know this is a little further out of field maintenance, but when we talk about administrating softball, pickle ball, and any other
city produced um, activities um, as we start getting the P&L and all those pieces of information, factoring that into individual programs. So, we have what it costs for us to maintain these fields throughout the season, what does it cost to for us to administrate um,
the usage of these fields throughout the season as well. just something to be mindful as we as we move into next year. Um, and you know, again, trying to piece together overall what these programs cost to the city. Um, and again, this is a good step one. And then administration
costs as well um for the future, >> Andrew. >> Yeah, this is this is fantastic. Thank you. Um, I think going forward, some other things that would be nice in this vein, right? We have a lot of parks that are grassy areas, right? Um, so the cost
of I think garbage, seeing the the gator discussion, right? Getting somebody to pick those cans, get them into the garbage truck, um, would be nice. And then I think bathrooms, I know they're a cost center in a variety of ways. Um,
but the time we spend, I think, on vandalism, like an average, you know, per bathroom per season would be interesting. And then the cleaning and and that stuff, too. >> Yeah. Mowing the grass. How long does it take us at each park, you know, the whole system? >> Oh, yeah. That's again, those are again,
great step one. Absolutely love this because again, this is just kind of an ongoing thing that we do charge people for. It's important when we set our rates, but you know, again, part of the directive, everything in the park system, we just want to know what does it take to get our park system in
pristine condition every day and what does it cost and how many manh hours and and again, when we're talking about um you know, what what do we need to hire, who do we need, how do we need to staff it, it's really important for us to know how many manh hours we're going to spend doing these things every single day. So,
cutting the grass also very high priority for me as well. again, we'll get out of that and we probably won't be able to get those estimates until the springtime again. But, you know, as we can piece each individual element together, we can have a better idea of what the park system takes in manh hours to to make them accurate.
>> Okay. Thank you, Mike. Moving on. 8G Lum Park campground rate review and fee schedule update. >> Thank you, Mr. President. We did an analysis. We did a benchmark and we looked across Veno Lakes area regarding our campground and we are the lowest uh
in that area and staff uh put together some recommendations moving forward and we are looking for direction regarding our fee structures regarding our campground fees. I also put a um a copy
up there regarding our fee structure and it's uh in it's that highlighted document there before you and within there there's the campground fees. We're going we also are we had a lot of requests for weekly rates and um I is
that something that the park would like to have at the lump park. There is one individual that said, "Okay, I don't want to break any rules." He went from campsite to campsite just because he's working in the air, the the Brainer Lakes area. He was working on one of our
projects. So, we we worked with him. We worked with a campground host, making sure that he, you know, was cleaning up and doing a good, you know, being proper u campground person. And so there's some things that we need to look at for next
season with our campground area. And so we're suggesting the daily rate go to $55, veterans and elderly $45, weekly rate. Um and then also a offseason rate. Right now we don't have an offseason
rate and I think uh we could gain some extra revenue for that. We also had uh a temp uh tent campsite. We got different information regarding that. And uh so we just want to clarify, are we allowing
campsites behind the camp host? Um it would just be a max of two tents for one night maximum just for individuals traveling through. And with that, we also added a dump fee station of $5, a
minimum of of $5. It's on the honor system, but people are pretty good with that system. With that, any questions or recommendations? >> Any questions for staff on this? >> Um, I I might have been answered before.
I think when it comes to again, we've already had some amount of conversation even tonight about tournaments. Um, complex rate. Are we talking like when we're doing softball, are we giving it are we considering Memorial Field in its entirety to be the complex all three of
those fields for 150 bucks for the for the duration of that tournament? >> Correct. Okay. And there are the tournaments for youth and also for adults. And but >> if we want to keep it, we do have a fee structure on the next item. I believe it
is. Yes. So this is just for the campground. And then the next item for discussion is the overall uh fee schedule. So this is very specifically just for the campground. >> Yeah. >> Yeah. I like these changes especially with the weekly rate. I think we kind of
discussed that when Habitat was in town and you know they were looking to get that and we like we didn't even offer a discounted rate or anything like that for reserving more time and then there was discussion at our last fee schedule to to maybe include a weekly rate. Um, so I mean we're raising the rate anyway,
so you know a discounted uh weekly rate isn't too shabby. So kind of sets it at what the rate was before. So which is competitive on a weekly rate. So Mr. Mayor, >> yeah, I just have some questions. So like the weekly rate, how many people are asking for a weekly rate? And
>> we had a two or three individuals. One individual went from campsite to campsite to accomplish that. Yeah, that's >> because we were relatively inexpensive. the other says, "I'll go somewhere else." Um, so it was just two. Um, but
we just wanted to bring that before the board to consider if we want to do something. Um, the campground hosts were great. They checked on him, made sure that he moved. He was more than, you know, he was very cooperative. >> The moving part seems silly, but the
only thing I just want to make sure that we are within our other ordinances as well. So, anything over 28 days is considered long-term. Um, so if we're doing weekly, weekly is weekly. You know, if somebody starts getting into 28 days, that is a totally different ball of wax and we have to follow our own ordinances. So in terms of weekly,
whatever it wants to stay there for a week, fine. Somebody wants to stay there for a month, that's a totally different thing. And we just got to make sure that we're following our own city ordinances. So, and in terms of the tents, that's a long-term discussion. When we built the the campground, we told the homeowners that were there that it would not be a
tent campground. And so we've allowed the two next to the host as kind of a we get a lot of people that are coming down on the river um and portaging and so we've allowed that for that. But in terms of in large scale tent usage that the reason why we don't have that is because it was agreement when we built
it. So we like to keep continue to honor that. >> I love everything about the campground. I don't know how I feel about some of the others yet. We'll make a motion to approve the campground site um and then move on to
the next item. Second. >> I have a motion and a second to approve the campground fee structure. Any further discussion? Seeing none, all those in favor say I. >> I. >> I. Oppose. Same sign. Campground fee structure passes.
Um I >> where are we at with the additional fees, Mike? I mean I, you know, looking at the tournaments, for example, I understand that there are some work there. However, when I look at the economic impact that comes into the
city, I think that vastly outweighs the work that comes. I've long said since I got on this board that our return on investment comes in other ways than dollars. Um, you know, everything that happens within the city, I think is uh a return on our investment when we bring a
thousand people to town for a baseball tournament. So, what is uh the $150 per tournament per complex and additional fees for fees for staff chalk? I mean, where are we at with that? >> Correct. So, currently we do charge them for our field staff to utilize to uh
chalk and maintain those uh uh ball fields. So, we already currently do that. We were just looking, again, we did a little bit of benchmarking across the state and some individuals charge $300 uh per complex. Some indicate, you
know, $100 per field for the entire thing. Some will just do per game. And so we thought we'd be somewhere in the middle. Just look at at it per complex. And uh $150. Again, this is just something to try to look at our benchmarking what is what other cities
are doing. And this is just something that we would look at doing if if the board so wanted to. >> Okay. I personally am not in favor of that for the reasons I stated before. Uh those groups have put a lot of money
into those areas and the economic impact outweighs $150 per tournament. I feel like any other discussion on on those >> we didn't have a tournament rate before this though, right? >> We did not. We just charge, it sounds like we just charged for hard cost,
which I agree with hard cost reimbursement, but I don't agree with making the tournament a profit center. >> Well, I I I guess I cuz we we just typically charge for field rental, right? >> No, we did not.
>> No, we just we didn't even charge for that. We just, hey, come on in, >> right? and dink around. Yeah. >> And we did I could clarify I guess. So BBBA we did not charge them. We did have one adult um group come in and use Mil
Millsfield and we charge them per uh the hourly rate for that. And if I could recommend maybe we just do these one uh by one agree disagree or whatever or modify and that way staff could have clear direction.
>> Right. Mr. Mayor. >> Yeah. >> So, what was the cost of the individual to use the field for >> for our staff to uh do that? The overall >> not the staff. What is the cost of the individual that rented it for the tournament? So, you said we had a tournament that wasn't >> BBA. It was at Millsfield and it was the
this daily rate that we have on there. It was a two-hour rate. Um Millsfield. It was $75 for the two hours that they blocked it. or is it so for Millsfield with lights
to our block 150 or without lights to our block 100. So we charge them >> one of those two rates. >> Correct. I do like the daily rate for the other courts and fields instead of the hours.
I think that will help show usage by making it more cost effective and lowering that cost. >> Such as like at Gregory Park, we didn't have any record that that those tennis courts got any use whatsoever. This would just be something very minute. We
would encourage individuals to call in, reserve it, and we would move from there. And we thought $10 was a and again the these are just recommended. >> Yeah, Mr. Mayor, the >> Sorry, the garbage one I have a little
bit of an issue with just in that if you're charging because it's a pavilion, you're already charging a pavilion rate. So, in my eyes, what else am I paying for the pavilion? You know, that should include the trash. I would I would hope so at least. And that's such a a minor cost. Um, you know, again with the
tournament then, so for the tournament, if you're looking at running a tournament, you're paying 150 for the field tournament usage and then another $100 for garbage. Again, can we just pick and choose here? I mean, garbage to me is it's a scenario where we're either
requiring you to get your own garbage out outside, which we do, or the garbage should be something that we feel is manageable within the fee structure of having the actual item itself, >> event. Yeah. To Mike's point, we should we should start and finish the
tournaments first. >> Sure. I'm with JD on this simply because we're talking about organizations putting these things together. If we want, you know, if they want additional staff help, we can probably price that in, right? Like if they need some extra
hands out there and they want to pay the city to come in there and and pay some staff hours. I don't think there's necessarily anything wrong with that. But hosting the event, let's let them get out there and and do the thing >> necessarily. So my my comment on the
trash is directly rel related to the tournaments. >> Sure. >> It it's either you're paying $150 or are you paying $150 plus another $100? Now it's $250 to host a tournament is what I'm saying. So you have the cost in this, but is that really the cost of
hosting the actual tournament? >> I think what Jonathan wants to do is essentially make a motion almost line by line. I would probably say athletic fields and facilities would be one motion. um with the >> andway rates on the back. >> That's what staff had asked to just to
just do do each line individually. So, I mean, yeah, we'll come to the trash for sure. We'll get there. We'll get there. I promise you. >> Here's what I'm saying, too, though. Okay. >> Yeah. But it's wrapped into the cost when we're doing >> wrapping the cost. So, if you're going to make the decision on the cost, make decision on the cost. >> Yep. Very good.
>> We should start with trash then. >> You should eliminate trash is what I'm saying. But first and foremost, you should start with wherever you're starting with. >> If I could, Mr. President. >> Yes. Uh so regarding the trash, one thing when when a organization is paying for a service, there needs to be some
type of when you rent a hotel room, it's going to be clean and you don't have to clean it when you're done. And sort of to the mayor's point, this is the sort of the same thing. This is a recommendation from a group of individuals. Um whether I agreed or not, this is a collective uh proposal. And
with this, the real um talk on this one was actually with for the large events where the Lonfest, we I paid for that trash removal versus having a staff person there to take the trash can from the trash from the trash can and take it
off site. I I paid for the trash receptacle to be there. it loon's responsibilities or the loonfest was to get pick up the trash put in the trash can and then city we are responsible for taking it from the trash can offsite and
whereas other individuals thought it was a different perspective that they should pay for it's a private event and that individual should be paying for the trash completely um where I feel you're paying for the
rental and you're already paying for that service and so there's a different philosophy. So, this is two philosophies coming together for the park board to choose one. >> Andrew, >> how much did we pay for trash for Winfest?
>> It was $225 for that trash, that large receptacle. Again, it was cheaper than having a staff person there and getting it done. >> Oh, yeah. Totally. >> So, tournaments are what are we thinking? I will entertain whichever way we want
to go with this. >> Andrew, did you have any comments? I guess I'm kind of I'm swayable certainly, but I uh I'm just one of those things like we're talking about a lot of associations right now coming in hosting these events, taking care of the fields and doing th
the work themselves. um for the most part obviously you know staff's doing the man their daily manicure of this of this stuff regardless but you know when organizations and associations come in to host their fundraiser events and things like that I I see a lot of this
going to different fields um in the area and I I just prefer them be here you know it's closer here for everyone and so I don't know I um I just it's tough because we were talking about this even When Lakes Music Festival came here and wanted to play
pickle ball on our courts and things like that, we have a charity event to to do these things, their margins are razor thin to begin with. So, how do we make it feasible for them to do these types of events and have it still be of no cost to the city? I'm I'm not entirely
sure, right? Where's that middle ground? And so I I like that we have a tournament rate, but I'm I'm just not sure if that's the correct way to implement that. Right. Yeah. I think where I'm at is I like the
tournament rate if it includes probably everything but like diamond dry because it's $8 to maintain a field a day. >> Sure. >> So we're covering our cost there. They're definitely generating garbage. There's additional materials, there's
staff being out there to maintain the fields during the games. I think that covers our cost there, but the additional hundred for garbage feels challenging, especially if you've got right thing. And there were was it Oiggo when is one of the examples you found
Mike like they have a flat rate for complex for tournaments. Otiggo I think has a giant complex but >> um if we say hey it's this much money per complex I don't think that's unreasonable. And then, oh, by the way, if it's pouring rain, we're going to charge you for the cost of Diamond Dry,
so you can still play. Um, I think that feels totally reasonable for somebody coming up from the cities like >> or wherever. >> I suppose it's tough >> tough for me interpretation wise for complex, right? Because I mean, we take the example of soccer or we take the
example of pickle ball. It's like not all complexes within our system are created equal. like if you want to play over at JC's, you've got a different total of fields, I guess, when we're when we're talking about the definition
of a complex. So, I you know, I like the standard rate and having it all rolled into one. I just I have an issue with the the complex side of it, right? like cuz it's a a very wide definition, you know, like somebody could getund three
fields for 150 bucks for an the duration of a tournament is a pretty good deal. I mean, com speaking specifically on the rental of athletic fields. I just, you know, like I said, what does that look like? You know, I guess we get to pick and choose. The maximum is you get three
fields for 150 bucks and the minimum is you get to use one field at Bane, I guess. I mean, you get to pick and choose, but you know, do we offer a reduced rate for a tournament if you want to have one one one field use? You know, it's that's where my
interpretation of this comes in strange. And we want to make it effective for groups to come in and do their events and their tournaments um and not have to uh not have to pay out the nose um for that. So
>> yeah, I'm coming at it from I think it was >> one of the softball players that presented said, >> "Yeah, >> like, "Hey, we'd love to have a tournament here, but the pricing just doesn't make sense, >> right?" >> He said, "Yeah, 150 bucks for a tournament. Like, come play softball. Use our fields that >> don't get a ton of use outside of the
the leagues. I love that. Um it simplifies it a little bit. If we want to do like per field, per tournament, I'd be on board with that. But I think the simpler the better to feedback. >> I agree, >> Mr. Mayor. >> Yeah. Not in the interest of trying to get out of here at some point tonight
with the individuals we have sitting in our audience. Uh but we also have individuals sitting in our audience that are here because there are some other individuals in our community that don't have a butts and seats philosophy and have become more stringent in how you rent their fields. Uh we hear from the
baseball association all the time, the reason why they're using our fields is because our fields are the easily accessible. We're the easiest to work with and it's we're not going to charge you $6,000 to have a tournament. Um, we have to be mindful of that. You know, these these structures have a cost to
them. Our staff has a cost to them, but the structures remain as well. So, if we're going to have them, we need to have some kind of desire for people to use them and ability for people to use them. So, as long as it's a reasonable amount, but I agree with you on that as well. Complex is interesting to me,
right? Because to me, for a baseball tournament, the complex is what you want. You want the system. You don't want one field. You want to be able to host a tournament, which means usage of the fields. >> And then does the complex include the concession stand and uses to the public. I mean, that's another conversation that
we had. Again, simplifying it. I think, you know, obviously right now the only conversations that are really happening are, you know, they, you know, softball tournaments want to exist in in our memorial park. uh softball complex. I I think this is a fair rate. Um throwing
out kind of the additional fees and costs and the trash structure. I mean, Diamond Dry, I don't know. I mean, we'll technically I mean, based on field maintenance costs, if we're doing a one-day tournament, we're going to net a h 100red bucks off this anyway, even if we have to dump some diamond dry. So, I
I think 150 is just a fair rate for this, and we can always re-evaluate um our tournament cost structure in the future based on demand. Um, but right now I think it's just simply for softball and you know if they want to rent the entire pickle ball court for 150 bucks, well you could probably just
do 30 and we're going to you'll have it for the whole day anyway. So um but this this gives a steep discount um for the the field specifically um at that particular complex instead of making them pay probably $300. This is about a
half price deal. So >> yeah, >> I think it it make it adds feasibility and again happy to happy to reconvene as uh as needs arise and and more people from the community reach out. But I'm I'm in favor of 150 per tournament and no additional fees for trash or field
staff and shock. >> 150 per tournament or 150 per tournament per complex. >> Per tournament per complex. >> What's your definition of complex? >> Yeah. Yeah. Yeah. If you need Yeah. if you need uh if you also need the JC's park on top of your memorial, it's $150
extra dollars. I think that I mean I I consider that an addition a totally different complex. So I mean when we're talking about a complex again we have bathrooms and we have parking and we have again potential concession stands that could be factored into a cost like this if we're considering it to be the
JC's park complex uh sports complex. So >> but are you making a motion? Yeah. Let's make a motion to uh approve tournaments at $150 per tournament per complex with no additional fees and field staff and shock and no well I guess we'll get to
trash eventually, but uh you know that $150 per tournament per complex. >> No additional >> no additional fees for field staff and chalk. I have a motion. Do I have a second? >> I will second um with an idea. Could we
just call it per tournament per park? >> Like what park has two complexes? >> Good call. >> Done. >> And then we're not introducing a new term into our lives. >> Yeah, let's Yeah, let's call it a park. Yeah. >> Motion on the table is $150 per tournament per park. No additional fees. I have a motion and a second. Any
additional discussion? I am staying with my earlier discussion points. Um so no additional discussion. All those in favor say I. >> I. opposed. I motion passes two to one. Moving on to special event fees or
miscellaneous fees and special event fees. >> Mr. President, can we go back to the daily rate for the ice skating rank that courts and go through the other on page two of the fees? >> Yeah. And for those two, the daily rates, we just want we want the the
public to just book these things. Let us know you're using it. You know, we'll set this rate. I think I think 10 bucks for an entire ice rink for an entire day is a pretty good deal. Um but we want you to book those things. So right now we're going to set the rates at that. Um we'll figure out what the community wants um the usage and all those types
of things and then we'll figure out um from there. Again, $10 is a sweet deal. So um for all of this, >> Mr. Mayor, >> I would just like to make sure that we're noting that the ice rinks are not ice rinks in the summer. So, you know, you're renting the entire ice rink
versus the tennis ball court versus could they become pickle ball courts become basketball courts? I just want to make sure that we're clear about >> modular uh system. Yeah. >> Yep. >> The whole >> Yeah. The outdoor rink, not necessarily ice rink. >> Do I have a motion for ice rink and
courts >> open field? We'll make a motion to approve the daily rate um of the ice rink and tennis court pickle ball basketball and open field daily rate. >> Second. >> I have a motion and a second. Further
discussion Dave >> open field. What's what what are we speaking of here? So, open field as far as just an open grass area and if they want to do something. Um, >> yeah, we just wanted to keep it so that we don't aren't locked in. If they have
a >> an open whatever open grass area, >> we want to if they're going to be doing an organized thing on a regular basis and they want to reserve that, that is something that we would be open to reserving and putting in our system so that we can record the numbers. It's
really about recording numbers and getting how many people are in our parks and utilizing our amenities. >> My my definition of open field is like Gustoson and O'Brien Park are two grass areas that you know that's a field that's open. You want to go do a thing. There's no pavilion there. There's none
of that. Right. So those are open fields to me. >> My point is just being making sure that we're identifying this versus a special event. So when you're saying open field, you're saying, you know, yoga in the park versus special event. Special event is
>> at Gregory, she did the yoga in the park. This would be fallen into that area where it's going to be reserved on a regular basis. So it'd be $10 a day. >> Just something open grassy area, >> right? >> Okay. I just want to make sure that we're delineated between the two. >> Yep. Okay.
>> Very good. >> You seconded, right? >> Second. >> I think I did. I did now. >> You did now. I have a motion and a second. Any further discussion? Seeing none, all those in favor say I. >> I. >> I. Oppos. Same sign. Motion passes.
>> Miscellaneous fees. >> And these are just uh for the bench and the concrete slab. The plaque is $65. And then the installation of that uh tree would be at our staff cost. We indicated our staff cost is included
with the with the bench. We would we would figure that up and then put that same type of formula into the bench memorial also. So that's what the at cost means. >> What was it previously, Mike?
>> Nothing. It was free. We installed it free. >> Didn't we previously have something for benches? >> The Yes, >> benches have gone up, right? >> The benches we have always done that appropriately. Uh but for the trees we
have not and I would I can look on our fee schedule for 25 to to confirm that. Um >> we have the bench in yellow. So I I assume that indicated >> that's why it was >> indicated a change of some sort. I
thought it was maybe 1500 or 1,800 before but >> right and because the benches go up every year and the concrete goes up every year. >> Um >> I want to say it was 900. 900. >> I want to say it was much less much lower than that. >> Memorial trees were uh $35
>> and no insulation. And then benches >> and then whatever the tree was. So it was the plaque and the tree, but we did not charge for our staff to install that. Sure. Where the bench we they paid for the bench itself and also for staff
cost to install that. And that's why the 1900 is what it is and that's why we would say we would do the calculation if you want us to include that. >> I think the question is what was the cost before for the bench?
>> Oh, I'm it's not on I'm looking at 25 and they did not uh the concrete slab was $300 and then the bench it says at cost will be provided for the quote. So we would get a quote from the company for that bench and then we would just
say okay this dollar amount plus the concrete slab that's your total bid for that. So this year we are just saying we've already got those uh quotes from the from the manufacturer and they're guaranteeing that for the year. So now
it's $1,900. That way we could just be very simple with our approach versus this this and then that. >> Yeah. >> Yep. That's fine. I mean, we do approve it every year, so it changes drastically in one way or the other. Likely one way,
uh, we can change it. So, yeah, I'm in uh favor of the adjustments to the miscellaneous fees. I'll make a motion to approve them. >> Second. >> Motion and a second to approve miscellaneous fees. Any discussion? Seeing none, all those in favor say I.
I. I. Post. Same sign. Miscellaneous fees pass. Special event fees. So, the first part we indicated picnic tables, trash cans, outlets, $5 per item, and then trash removal, picnic
tables, um, and then the electrical and so forth. So, we just uh wanted to outline all the type of different requests that we are receiving and if the park board would like to try to um put a small dollar amount even though
these won't cover that the staff time to do like a a picnic table um for the event that we had at city hall here in the parking lot. It was a skating event. They wanted four picnic tables. That'd be $20 for us to go get them four picnic
tables. It would be far exceed that, but it' just be something for us to start charging. This the fee schedule here is really the thought behind it. Is that in 10 years, 20 years, 30 years, people that are sitting in our seats can say, "Hey, is that $5 really appropriate? I
think we need to tick that up." So this is just making that hard decision now just to get a dollar amount in there and then we could do something in the future. But this is just to get something started if we want to go in that direction.
>> Um my question for staff would be like moving picnic tables around. So why are we providing tables for someone to host an event when that should be part of their event planning? Why are why are we doing that? I would actually rather our
staff doesn't do that, >> right? >> I mean, if if I'm gonna host an event that has a bunch of people and I need tables, I'm going to rent those tables or bring them myself, >> right? I the past practice has been we provide things and um I'm just following
suit. I think I'm just more in favor of if you need something of the city um we have the tools to provide it but we will provide it at cost >> just in general like look I mean yeah to JD's point look you're planning an event look you might not have picnic tables
completely on hand we've got them if you need them we've got them but you know it costs things to rent stuff and it costs time to move stuff so uh I'm just more in favor of kind of scratching everything except additional requests out of the the
special event fee structure and just saying if you need something of the city, you know, we have some amount of resources, you can come and get it, but you're going to pay what it costs for us to get it to you and you know the usage. So, I think that's I mean it that simplifies it a ton. I mean, you know,
trash removal, if you need us to take the trash out for you beyond reason, you know, we're you're going to pay for it. You know, I'm not going to let folks get a giant dumpster full of garbage and then have the city of Briner pay to remove it. And it's the same with haul
in four picnic tables. Like, if you need them, we'll bring them to you. But I'm not giving them to you for nothing. I I can't, you know, just >> I think we have a community member that would like to speak on this. >> Hey, David O'Brien Community Action. Yeah. I just stepped down from the desk
because we have a a lot of special events in your town and uh I I will speak just against a few of the things in terms of electrical access and uh trash removal. Um it's more simplistic
from a standpoint of trying to run an event to know what my costs are going to be. So if I come to rent your pavilion, I want to know what I'm getting with the pavilion. If I rent a pavilion and I plug a crockpot in, am I getting charged for the access of that electricity? And if so, isn't that in built into the cost
of of the extra $15 for the kitchenet or whatever? Um, there's just a lot of stuff in here that you run into issues when you're actually running the event that it yes, it seems like trash. That makes sense, but if I if I have a lot of trash, it's in my special event that I
have to provide trash and I have to put that in as to who my trash provider is. and now I'm going to get an additional cost for additional trash. Well, additional trash is again usage of the of the facilities. Um, picnic tables, I fully understand, right? If the picnic table's in the park and I move the
picnic table, uh, I shouldn't be charged for that. But if I'm asking for a picnic table, completely agree, it would cost me about $75 to get a table. So, $5 for a picnic table to have it moved to city hall seems extremely cheap. So, I I don't I don't have a problem with that, but I don't want to get charged for the
picnic table that's in the park that we moved over to use. So, I the the additional requests at cost is one that I I would definitely push back on because it lists cones,
um fencing. I mean, obviously fencing, if we need fencing, that's a totally different ball of wax, but cones. Hey, can I have a couple cones? It seems like a really weird thing to add in your special event additional requests at cost. It's It's a really interesting one
to me. I know you're looking at me weird, John, but what do we what are you talking about? >> They're cheaper on Amazon. >> What are you talking about? No, no offense, but what are you talking about? a cone. >> Okay, I look there there are certain like I said there there are certain things beyond reason you know again I
cones are not really what I'm what I'm talking about like the actual staff support and things like that I I I think can just be a miscellaneous charge that the city can assist at cost right like hauling picnic tables or providing some
sort of trash service like look you know your special event thing says it like it. This is a special event fee structure. So to have electricity and things like that, I again I I don't know necessarily what other things you might need at cost. But if you need us to
fence the joint off and you don't want to do it, the city will come in and do it. >> We're just going to charge you for it. >> And here's what I'm saying, right? So I understand this, but you already have a process in order to do this. And when I if I'm going to come to do an event, I I
want to know what my costs are up front. I don't want to get a bill after everything's done that says here's what you owe us in addition to what >> So what do you pay now for us to fence off an area? >> Nobody's ever fenced off an area for us. So I wouldn't know, you know, say but you know granted and to be completely
fair wildly different depending on where you want to do an event in our area. You can pay $0, you can pay, you know, $1600 to put on an event. Um I it's not a problem with so much as paying for it. It's a problem with the the process of
what am I paying you for when I come to apply for an event. So, from the outside perspective of somebody that's continually trying to use the process, >> less ambiguity is way more important to me. You know, when I get to the end, I
need to know what my sponsorship costs need to be to cover my event. If I get to the end and all of a sudden I've got a bill for $1,600, which has happened, not from you guys, but from other places, that makes me not want to use that system again. And it's those types of things that make me leery, right? Um,
if there's a larger event that we need to have a discussion ahead of time, I'm okay with that. But I just when we put it into some kind of fee structure like this that is really ambiguous, it just it makes me really nervous about and and I'm I hate to be like that, but cones, it's such a such It's a cone, man. But I
mean even recently events that we have had that larger events inside of our park system, the city's been on the hook for those things. So um just one specific I guess um but it's one of those things where you know how do we wrap those costs up and I think and
again important from a community standpoint to understand what it does to the folks that need to rent these parks and host these special events. Um but yeah, I mean we we can't just have the city be on the hook for certain things, you know, and and again, even talking
with streets, you know, the conversation across the system is we should be charging for extreme amounts of manpower if it's requested, right? So, I don't know what I guess extreme or even unreasonable amounts of manpower is from the city, but you know, we can't just be
handing out manpower for free, you know. >> Yeah. My only my my final comment would just simply be that build it into whatever the cost is of the pavilion or if you have an event cost for a specific park, build it into it so that I have an idea of what that is or any other organization for that matter.
>> Appreciate your comments. I think with those comments, >> I'd like to continue down the path of finding out our costs and then factoring them into rental. >> I would So I will X out. I would be I would move to X out the entirety of
special event fees until we understand our entire park um cost structure. >> You read my mind. >> Very good. >> Do we have a second? >> Well, I'll make a motion to do that. >> Motion. Sorry. >> Do we need a motion to take no action? >> Oh, again. Oh, well, because the trash
removal is already on the We already do that, right? Like because the trash removal for private rental, for tournament, special events, etc. already exists. Well, correct. Right now, right now, trash removal from the trash can to offsite is the city's
responsibility and that is still my philosophy and but again, this is just a collective bargaining PE uh individuals and uh so we could do we'll just do a cost analysis and we'll bring that back to you. >> So maybe yeah, taking no action doesn't
require any >> you're pulling your motion back. >> Yeah, I'm going to pull it back. We'll just leave the trash removal as special event piece. >> So it >> Andrew, >> so Mike, for like Lonfest, right, next year they say, "Hey, we love the event. It was great. We want to do it again."
We could just say, "Hey, you need to either do your own trash or we're charging you our costs to do that, right? Even if it's not on our fee schedule, we can build that into our contract with them." >> It all it's the difference of that philosophy. Right now, I did not bill
them because they paid for that field rental. they paid us, you know, nearly $3,000 to use that facility. Part of that philosophy of using that facility is you just pick up the trash in the field and the bleachers, put it in the trash can, and then I'll get it from
there. And but again, it's just a different perspective on looking at how do we recoup, you know, the the picnic tables for Troy to go get picnic tables to bring them down to city hall cost a little dollar amount. And that's what it is. And we just put like the cones,
those things that I would probably recommend, you know, taking that last item totally off. But the picnic tables and uh those things, those unique items that are always in demand that we put a dollar amount to those.
So we could do if you would like we could direct staff to do some further analysis and we'll bring back uh next month. >> Further analysis on special event fees. Sounds great. >> Yes, >> sounds good. >> Perfect. >> Okay, thank you.
>> Moving on to 8H review and adopt. Oh, we did >> we out. Yep. Right. >> Yes, that was combined. >> So this one here is just to this is more of a discussion point. We want to just bring to your attention that the special
events um the revenue and expenditures um are adding up and we just want to bring that to your attention. The the pumpkin event that we just recently had, we couldn't get a lot of volunteers to ensure that we had adequate uh people, staff power to run those different
areas. Um I assigned different staff to that and that was overtime. Um and uh so there that amount will be adjusted and that'll be reflective of our bud of our budget and but we just want to bring that to the board's attention that this
is a a concern that we have great event. It was more than phenomenal and uh I just want to indicate that you know we had to bring in some staff to make sure that it was successful and and with our staffing patterns.
Jonathan, >> uh, apart from us failing to secure the bouncy castle as one of the line items, uh, in that auction previously, um, we did speak about this before, um, in I think even a conversation about the festival specifically.
We need to do community outreach for for these events. There are plenty of groups within the system that want to put their name on these types of events and are willing to volunteer their time. So, let's I think, you know, we got to eat the cost because it is what it is. we put the thing on and you know it is what
it is. But uh like I said my my comment on this was before was there's just there's so many places that want to be involved in these types of things. We just need only ask sometimes. So, let's just do as much community outreach to our service groups and other
organizations within the system and see if we can't get um you know the city hosted uh great pumpkin festival brought to you by you know the >> XY XYZ uh organization. So, I think that one was for me I I get it you know but
it's >> yeah the call for volunteers is is not going to be easy to do um uh on a citywide level. So, let's just do some outreach. >> Any further discussion?
>> I you you read my mind, so we have opportunities. Let's use them. >> Yeah. >> Okay. Moving on to 8J. Review and approve concession stand leftover inventory. >> Yes. Thank you, Mr. President. We have
uh several items. I'm not sure if we listed those items that are left over. We did not. But there's uh quite a few items left over and we just need direction what you would like to do those. We could give donate them to
Salvation Army, our police department, and or we could uh um sell them at our uh break room at here at city hall. And so there's uh several different options that we could do uh for that. Um, and we're just looking for guidance um, for
the remaining concession stand items. >> Jonathan, is it significant? Right. This year >> it's about $1,500. We right now our numbers as far as uh um profit. So, we're at TW uh $1,200 in in
the in the profit. And but we haven't done the last invoice uh yet. So, we're waiting for that. >> We're nearly even. >> Correct. >> It's impossible. Shut the whole thing down. >> We've accomplished the task that we set forth. >> Yeah, it's incredible.
>> Again, we haven't There's one more in there. Look, I board's work is done. >> Closer to zero than before is unbelievable. So, um yeah. >> What is past practice? >> Would rather >> probably for these two or three.
>> I'm sure they were throwing it in the garbage. fast practices. It was all expired. >> Yeah. So, um >> I know that the police department is having a Halloween event and they would greatly appreciate if some of them if not all of it and then also uh Salvation
Army um uh they also are really a big supporter of us. So, those two items staff really thanked them uh for helping with various events. So, if we could reciprocate, I know staff would appreciate that.
>> Yeah. And I I think since it's not a substantial number, a donation of these products is probably more feasible. If we were talking about 5Gs or something like that and product, we might want to try to recoup cost, but I think uh donating this off is probably the best way to do her.
>> I I personally like the idea of the police department, fire department Halloween events. Um those are my first ideas. Mr. Mayor, what do you I'd be really lerary of donating things outside of the city system. If you do that, you're going to have to talk to the lawyers and make sure we're even allowed
to do that. So, um, it police and fire, that's within the city system. It's the same department. So, but outside of that, I think you would have to get legal advice on it. >> Very good. I would entertain a motion to offer the donation to uh the police fire
department. So, there's my thoughts on it that I can't say. Andrew >> Cara had wanted me to share her thoughts were to sell first and then donate. Um and that she was also interested in getting the final sales reports from the new point of sale systems we had this year.
>> Right. >> And we'll probably see that last comment very soon. Very soon. >> We are anxiously staff is anxiously waiting. >> I'm anxiously waiting too. Holy smokes. >> I can't believe it. Um, I will actually
just entertain a motion to um at least at the very least donate the remainder of these items to police and fire for their Halloween event or utilize it within the city government system um for uh whatever events we've got coming up.
I guess >> I have a motion and second that. >> I have a motion and a second. Any further discussion? I will say comment-wise, I don't know, uh, every year maybe we do a little different. We don't want to promote us having a huge uh surplus of concession items every
year to to donate within our own government, but um, you know, this particular year since we do have a a surplus yet. Oh, >> Andrew, did you have anything? >> Yeah. Do you want to go first? >> No, I was just going to say just to follow up on your comment, this is the first year that we've actually even broken even. So, >> yeah,
>> this is wild. Well, this is the first year we've had a comet like this, like, hey, we have stuff. So, >> wildly better than where we've been in the past, whether or not we have entire garbage bags full of stuff at the end. >> All I'm saying is I don't necessarily based on annual sales, I don't necessarily want this to be the thing
that we do every year if we have a surplus at end of year that's going to expire. So, >> staff did an amazing job monitoring this the entire season and they modified it and had uh staff working it. Uh they did a great job.
>> Andrew, >> um in general, I love that we're working on making standard procedures. I think that's great. I don't know that this particular topic needs a four-page document. Um it is thorough, but it also
cites a state statute that doesn't exist. Uh 471.348 doesn't exist. So um yeah, I think that's a case where the detail is making it harder for us instead of um
clarifying things. So yes, another chat GBT strikes. So I have comments on that later. >> Statue. >> Yeah. So I in favor of donating. >> All right. Well, I'll make a motion to
donate to uh again or may I may I might have already, but I will continue my motion to uh to donate it within the city government system. >> I'll still second. >> Motion second. Further discussion? Seeing none. All those in favor say I. >> I. >> I. Opposed. Same sign. Motion passes.
Approval of updated solar development agreement at Rotary Park. >> Thank you, Mr. President. This item was just recently uh modified to ensure that the project was going to be bonded at the full uh amount and the the total
adjustment is 17 $1,720 and BPU is going to be taking that additional cost on and that has already been approved of today at the commission and now it's coming before the board for recommendation for the city council to make final approval.
>> With that, any questions? and the Rotary Club. Thank you for being here and and being a part of the project. We really appreciate that. >> Had your coffee this morning. >> They are here to answer any questions that you may have. >> No remaining questions for me. I'm ready to make a motion. So, >> seems pretty straightforward.
>> Great. >> Andrew, >> I'm still just confused how the park board fits in with this and not the city or BPU. >> They are. They are. Like I indicated, it already went to uh the county commission, but because it is and this
is where our legal advice came from Joe is that this is a city asset. It's and that's why it is only going to the individuals that are signing are those that are on there. It is, you know, the mayor, the contractor, city
administrator, and then the Rotary Club. I think again we're involved simply because we this particular update is happening specifically because we did not want to eat the costs. Uh we just wanted to define who the costs were being assigned to, right? But it is still a city asset on park property. So
moving it through and making sure all our tees are crossed is >> the big time. >> This is just procedural. This is so that when the council asks, you signed off on it, BPU signed off on it, council makes a final decision. So, I'll make a motion to approve the uh updated solar development agreement at Rotary Park.
>> Second. >> Motion. Second. Further discussion. >> See none. All those in favor say I. I. >> I. Oppose. Same sign. Motion passes. >> Thank you for waiting two and a half hours. Also, we're sorry. >> I'm going to lose my voice up here.
>> We should be doing something or not. >> You did a great job. the >> Yeah, you guys sat patiently. Amazing. >> 8K, approval or 8 L, discussion of future grant proposals with Legislative Citizen Commission of Minnesota
Resources. >> Thank you, Mr. President. Just uh this is just information only. Um the mayor and staff has they've been presenting uh various uh grants uh to the state regarding our different projects and they've put them in order as the wastewater treatment plant and the
bridge over 210 to Lumpark for the Cayuna Lake State Trail. And so we just want to bring this to your attention to let you know that we are out there working to expand our trail system and uh connecting to Cailluna with the state
trail. So that's something that we just want to bring to your attention. >> Any questions? >> Questions for staff? >> Seeing none, we will move on to 8M discussion of baseball group ageless wonders. >> And this is also just a a discussion
item. We do have a group of individuals and where this would apply also for the the baseball and the daily rate um for it would be $10 for them to you know they would reserve it. it'd be 100% theirs. Um, unless we go into an
agreement and where they would come before the park board and we'd make an agreement if they have it free or whatnot. Um, so that's we just want to make sure that we record and collect numbers of people utilizing our parks.
And with that, I take any questions. >> Yeah, just really quick again I anytime a group comes in, they want to do a regularly scheduled thing, let's let's book them, you know what I mean? let's encourage them to to sign on and be a consistent member and and uh and
identify that so then we can we can establish statistics and things like that field usage times percentages. So that's my only comment. >> Yeah, I love hearing about this. I think it's cool. >> Hopefully when I am 50 plus I can do
that too. >> I was just thinking that I can't do that at 37. So maybe at 50. >> Okay. All right. Uh, moving on. Number nine, staff reports. Do we have any updates since what was in the packet? >> No, just our great pumpkin festival was
amazing. It was 300 over 300 people were there. 22 vendors and just turned out great. And thank you for the mayor and to be out there with your lovely wife. It was great. It was just an awesome event. So with that, that's all I have. >> The mayor, you're lovely, too.
>> Brainer Community Action, not the mayor. Okay, moving on. 10 board member reports. >> Yeah, I'll start it off. Um I the graffiti I I do the same walk from all the way down. That's how we pointed out
the brush down at um Lemon P. But the walk from underneath the bridge down to Rotary. I mean, we we talked about uh the me memorial benches. The graffiti has been on those slabs since I started doing this walk about six months ago. So, I I don't know like
what our procedure for checking for graffiti or taking a look at some of these things to make sure that this stuff is removed because it just hasn't been like I I kind of let it simmer just to see how long it would sit cuz they're underneath trees and don't seem to get a lot of
usage. But these things have been marked up for quite some time and and 6 months is is a significant amount of time. And there is a little bit more graffiti occurring underneath the bridge. Again, again, appreciate the Ascension going down there and cleaning it up. But, um, I don't know, I guess
apart from again members of the community coming out and saying, "Hey, this is kind of banged up." Um, what we can do, uh, to further that, but um, I think again that all kind of ties in with staff time and being in the parks and consistency. Um, but, uh, the Rotary
benches definitely need to get get take a gander at those >> on the way in. Right. And then whenever the goats are the goats still go I mean okay I thought there was a comment that we'd stop the goats >> next week I think they're coming out and
every time that I'm on the radio I do ask the community >> I indicate there our our staff email and the general email and our general phone number. Um and that's why we need community. >> No and I just didn't know I guess what
our our procedure was. So you're out there making the call to arms. I appreciate that. So, um, but yeah, that's I don't know. I we just kind of when I think of our staff as stewards of the park and people who come in, I mean, we were having that comment that conversation too about about Lyman P
with the overgrowth. Um, you know, I I like like to see that, you know, that that sort of like forward thinking and the active participation in in and keeping the the parks up up to snuff. Um, and I think graffiti that long is
significantly outside the window of acceptable. So, um you know, again, I know our staff's probably not down at Rotary all that often, but you know, walking that consistently and and through the rest of the system, but and then the goats thing, I just noted I thought there was a conversation that the goats were going to be done at some
point. Yeah, I think I believe it's like entirely, but I also spending time in Rotary, seeing the goats at work and what they take care of down there uh leads me to want to continue the usage of goats in that fenced area because they do a great job clearing that brush
out. So, um I just wanted to make that comment too that uh it's fun. The goats are fun and everything. Uh but they actually do take care of a significant amount of brush down there and I was kind of impressed on the amount of chewing they did um in between even
days. So uh that's all I got. >> Okay. Um my comments are going to be directed at the police department that I appreciate their proactiveness that they have been showing in the parks lately and uh I look forward to that continuing.
Um, on the graffiti front, there's been graffiti in the center of Gregory since early summer, and I was similar to John kind of like, I wonder how long this is going to linger because it's been there. Um, >> right. And just to that point, one thing
that I I think I mentioned to you, Andrew, regarding, you know, our staff scheduling, I'm making a grid so that we can just see what our staff are doing and where we want to put our priority. like the roundabouts. We're going to be getting more roundabouts and to throw
that on our staff, we just simply won't have. So, where will the priority be and where what do we want to RFP out? What do we want to contract out? Is it going to be the roundabouts, you know, the graffiti? What is it that we would like to do? And that will be a helpful tool
for us to know what is where we want to put our staff at and assign to what. So, that'll be good. But I will get on the graffiti. Thank you. Uh, and then kind of a a broader point. Um, I use LM LLM for work
stuff. They're very helpful assistance. There's three things in this packet that are, I think, blatant chatgpt output. Um, which it's a helpful tool. I think the contracts were really concerning to see that output there. Um, and some of
the the errors it made um were not things that I thought should have been sent to us for approval. Um, I know Joe's still looking at it. Um, but the fee structures and then right, it's inventing a state statute. >> Um, right. >> So, I I know they're a tool. I know we're trying to work as efficiently as
we can. I get that. But that's just not a good use of anyone's time to put that in a packet, have us read it all, then say, "Oh, yeah. Well, this is just kind of making stuff up." Um, so I'm a little frustrated by the three occurrences that
stand out to me in this packet. So, >> okay. Thank you. >> That's all I've got. Oh, thank you. Shout out to my youngest son, Xander. It's his birthday right now, so I'm going to go see my son. >> Move to adjourn. Thank you.
>> I have a motion. >> Hold them hostage. No, I will second the motion to adjurnn. >> I will second for sake of discussion if needed. Motion second. All those in favor say I. >> I. Oppose. Same side. Motion passes. Meetings adjourned.