Yes. Sh >> here. >> Burns. >> Pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. >> Move on to the approval of the agenda. Uh there was the bleachers item. Do we want that? 9 F >> 9F I believe is what we said. Yes. So we
have a motion to add 9F or an agenda item 9F >> and approve the rest of the agenda. >> And to approve the rest of the agenda. Very good. >> Second. >> Second. Motion to second. Any further discussion? Hearing none. All in favor say I. >> I. All oppose same sign. We have added a
9F. Move on to the consent calendar. All matters listed are considered routine by the board and will be enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the board votes on the motion to be adopted by roll call. >> Move to approve.
>> Oh yeah. Yep. Second that >> motion and a second. Any further discussion hearing? None. Please call the role. >> Miller. >> Yes. >> Schaefer. >> Yes. >> Yes. >> Burns. >> Very good. We have a consent calendar and we'll move on to the public forum.
This is time allotted for the public to speak on matters not on the agenda. We will open the public forum at 401 and 50 seconds. Anybody in the audience for the public forum? No, we will close the public forum at 402
and then we'll move on to 8A, the discussion and approval of youth tournament staffing and fee structure. >> Thank you, Mr. chair. >> So, we've we discussed several of these uh fees last session and then we had to
table some of them to come back and discuss the other ones. So, this one here is uh regarding the youth tournaments and staff charges for 25 was to for field maintenance and also for
chalking of the fields. in uh 2025. This past summer, we had five tournaments across two park locations and that was really from BBBA and invoiced about $3700. During that time, we also have uh we
just did some more research to find out those uh that total amount from $3,700. If we charged a a flat rate of $150 uh per tournament per park, the revenue would be $1,500 resulting of of a loss
of $2,200. So, since that time, we've uh researched and we found that these invoices and this direction uh would be just a loss of revenue. And therefore, we are recommending that we resend that motion
of just charging for $150 per uh tournament, per park. and that we look at just charging uh the staff cost with costing same as uh 2025. And then if the board would like to be more proactive in the pricing, do the staff charges for
the cost uh for the tournament plus $150 for per park per tournament. And so I can uh discuss that in more detail if you'd like, but overall that is the process. So last uh board meeting we
made the decision to just charge $150 per part per tournament. And after some research we found that BBBA we're going to be invoicing them $3,793 for those tournaments that we held. So
if we went forth with that recommendation, we would be losing some money. So staff is again recommending that we resend that motion and that we at least do what we did for 2025 and charge for staff costing and the cocking
which would result again in that $3,700. But again, if you would like to be a little bit more proactive in our pricing, we could charge that staff cost plus $150 per tournament. And I can take any questions at at that time. >> Thank you, Mike. Questions or comments
or concerns for staff? Um, so if if I'm just looking at the $3,793 just for the example of the five tournaments and you divide that by five, obviously that's $758 um per tournament
>> per tournament. >> So then is that more what we were we would be looking at then instead of the 150 because we're that additional cost is how much we're um cost we're charging for staff time. >> Correct. And now the staff time, if that staff individual that is allocated for
the tournaments is on overtime, then that would also be charged to BBBA. And so we have to look into those considerations. If that individual had a tournament, you know, because our pay period is two weeks, right? And if they
have a tournament the one week and a tournament the next week, now they're going to be over that that dollar amount and be having overtime. that would be allocated to the tournament holder for the cost of our staff. >> I guess my question to you now like so
so again for clarity sake the $3,700 is what we are charging right now prior to the adjustments we made at at the last meeting. So >> what is the process for that when >> like uh an organization requests
chalking and and things like that? Do they just give you guys a jingle and then you let them know like, "Hey, we've got staff for you, but you know, they're going to be on OT and this is what the cost is going to be." Okay. Yeah. >> Correct. Yep. We will we would schedule that in. Well, first we'd make sure that the field is available, right? Whatever
field it is, and then indicate our staff that is allocated to that is at this dollar amount. If they are at overtime, it's going to be this dollar amount. So, we give them that knowledge right up front, >> right? And but we don't require them to to take staff. They could chalk it if
they want. >> They could chalk it themselves, but we still protect our fields because the the the mound itself is we protect that because if they don't do it properly now, we it's going to take us several weeks to get that mound back properly,
you know, compacted right with right uh material to be on there. >> So, in essence, we're always charging well, we're always utilizing staff time for this, always. So, I think, man, bummer. U because that is
a significant dollar change. Um I think I' I'd have to say that if we're going to do that, we probably want to have the additional fees for field staff included. I mean, that's just such a significant a 60% drop in in or increase
in costs to the city for a privately hosted event. I mean, you know, open to the public, I guess, technically, but, you know, for an organization to do that, it just seems like a pretty steep loss. So, but further comes, yeah,
>> um, so we have an agreement with BBB8, 3B and A, but during the year they use our machines to maintain the field. So, during the regular, like their regular season games, do we have staff go out there and check on the mound after like
every day as well? correct for their practices. They'll help when they can and but for we did have one instance where we had a tournament and they were trying to be generous and they put the wrong type of material on our on
our mound and we had to go back there and redo it all. So, we try to not have them do that because it's we just want to protect that asset. I really um so if they reserve these ahead of time you guys when you do your
scheduling could you help save money a little bit by saying okay well these two workers are going to you know get off early two days this week so they can be there on Saturday or and Sunday so that it wouldn't be quite as much so we wouldn't be charging overtime as well or
>> Right. And we try to schedule our staff our part-time staff accordingly so that they don't go overtime. We just want to be completely transparent that if they do work, if we would for whatever reason not even get four part-time staff for the summertime, we only get one or two
and they have to work that. We are just transparent with that that baseball organization to let them know right up front what that cost could be. But we work, you know, diligently to keep our staff, you know, underneath that 40
hours for sure. And I think that's probably the most important part if we are going to do this. It's just transparency with the organization so they can continue to expect that consistency and we're able to maintain a high quality for anyone that wants to um do any sort of tournament of of any sort
on in any of our fields. So they can expect the quality to be the same. But the transparency and consistency with all these orgs is the most important thing to me if we're going to charge them specifically for >> uh that much time. So, yeah. Any further thoughts on this?
>> Well, I would just uh if we have a contract with them, do we already sign it for next year? So, are they going to be like shocked in and again, I missed the end of last meeting, so I think we talked about it, but are they going to be really shocked when all of a sudden their prices are going up and because we'd hate to outpric them and have them
find other fields? If we use what we're if we use the the second the second option which is sort of our recommendation is just to keep what we did for for 25. They're used to that. That is what they've always done is paid
for our staff time and I from the mayor's uh philosophy you know individuals in our seats is the most important part and that is staying true to that. So number two would be staying true to what we're doing. You know,
getting people in our seats and uh getting our participation high and keeping with our same pricing structure. >> So yeah, to Cara's point, just based on what we what we think for this, you know, the proactive side, the B the BBBA
would anticipate basically the same costs as 2025 under this program. So, the 150 plus staff, they would anticipate something similar. Obviously, rising costs in staff, etc., but something along the same lines of $3,800
if they were to do the same events. Like, let's say they ran another five tournaments next year. It'd be somewhere in the ballpark of $3,800 with this correct with this plan. Okay? >> I just want to make sure that we're not, you know what I like that this >> that this new adjustment wouldn't be something that would blow their socks
off to Karen's car's point and have it be drastically different outside of of cost labor cost increases. So, >> correct. Okay, we just wanted to the intent here was to let the park board know what other agencies are doing and but again, you know, to follow the
mayor's, you know, philosophy is that just getting individuals to sit in our parks and use our parks is really what this motion is about. And that's why we're indicating that as number two. >> Sure. >> Follow up. >> So the three examples you gave us last week, right, or last month, Buffalo,
Rogers, Otiggo, they all have flat per day, per field rates. Do you know how they're accounting for staff time? Is that built in? So like, right, Buffalo 64 a field a day. Are they including the
price for chalking in that rate? Right. >> They don't. It's the additional fees. That's how it's listed. So, similar to how um if you look at the chart on the second page, um that's how they listed
it with the amount plus the additional fees for field staff and chalking. >> Okay. Yes. >> Uh, yes. Sorry, I'm just processing. >> Yeah. No, absorb it. >> Um, I think
as we look at this, I don't necessarily want a tournament organizer to be concerned about whether our staff are on overtime or not. Like, not that that is our problem exclusively, right? It's things might happen. There could be a storm, trees fall down, it's just
overtime, that's how it goes. Uh, but like again being a predictable good partner for these associations, I would want to be able to give them some ability to predict like this is going to be our cost for running this tournament and whether
we're short on staff, we have extra staff, that doesn't necessarily affect what they will pay. Right. Because I assume they're scheduling these months in advance, right? >> Right. And so to be able to say, "Yeah, we're going to come to Brainer. It's going to be $1,500 for the day or the week, right? Whatever we end up at,
um I think I would just want to eliminate that variability from what we go with. Um but otherwise, I think yeah, I agree with you. >> I I think I think you're correct. I if there's a possibility here that we just
have a like this is what we're charging for staff time for the year that's what they pay right like whether it's you know again I don't know the numbers on that but in 2026 this is what staff time costs you know what I'm saying and then we're we're not factoring in overtime like I just yeah to to Andrew's point
that just feels that's a giant feels bad when you come to town and then we send you the invoice afterwards and there's a bunch of overtime or like a higher staff rate. So I mean we'll I guess you know um anticipating that if they if they schedule it a day before or something
like that then maybe we can have a conversation about like hey this is whatever you know special circumstance but a couple of months in advance they should be able to anticipate staff time being a specific dollar amount >> right >> and we are just following suit with the past practices and as we move forward
and we are you know find these unique variables that we have to be more proactive Ive and that is to your point is something very doable that we could make sure that we plan accordingly and that individual is on normal time and
not during overtime. We could actually have that if they were getting close and they we know that there's a tournament for the weekend. we can now have that person not work Friday, have another person work another schedule so that they can work normal hours for for that
tournament that's coming up. >> Yeah. I think we just like to establish the policy like if there isn't I mean if they if they put it in well in advance and you guys are aware for scheduling purposes that we're going to have staff out there, you know, again, if they're within a week or something like that, again, you guys can make that
determination because you know where you're at. You're in a twoe pay period. So, you can make that determination, but I think if they're scheduling these things months in advance, I I just want a nice flat staff rate that they can anticipate paying when the invoice comes in because yeah, invoicing has maybe
been is always a sticky wicket, you know, especially when you get it afterward. So, um yeah, to Andrew's point, I just consistency on on an annual basis is probably best for our organizations and uh for sustainability. You could also I mean you guys maybe do
this but you could just charge the org. You know if they're like two days out booking a field be like well you know we do have an additional charge because staff you know like so instead of the $300 or whatever you decide on staff time is you can say well you're less than a week out so this is like your
additional fee. I mean that could be something that would at least kind of cut >> help pay that staff time. >> Yep. >> I don't know. just >> and then they'll and then people just get used to that, right? So, I mean, if we're like two weeks out, if we're talking about it, I mean, I imagine you got a schedule two further than two
weeks out, but um if we're further out than two weeks or within two weeks, then maybe we should be we should be establishing some other like smaller fee or something based on staff time. If if there isn't somebody that can be there like, you know, they call in and
inquire, then we need to just be firm on that. But I think with with these being planned out, we should just have a flat fee. So, >> totally understood. We could definitely do that. >> Okay. Yes. Andrew, >> just a sorry, last thing. Um, I
definitely appreciate that you brought this back. I think realizing after we approved part of the fee structure that oops, we're going to lose $2,300 seems bad. Um, but again, I'm really glad you brought this back because we don't want to light that money on fire
or go through all of next summer being like, man, this is not good. So, um, hope we can catch similar things in the future. >> Cara, do you have something further? >> Okay. Yeah. And I'm in I'm in the same boat because I mean this is again this this whole process of trying to understand our costs and and those types
of things and and bringing this back is super super important. So, I really appreciate that as well. So with all of that, do we have >> motion for staff? >> I would move. >> Do you want me to try? >> Yeah, you do it.
>> We'll see how it goes. Um, I'll move to direct staff to go ahead with option three and um return at next month's meeting with a charge for staff cost for tournaments
and I think generally as we look at some of the other agenda items, staff cost plays into that too. Um, so bring a proposal back next month for 150 per park per tournament plus a proposed staff cost amount. >> That is
so that would be more aggressive than what we are doing right now. >> Huh? I thought I thought option C was to charge staff. >> Oh, because we're just doing staff cost today, not Okay. Oh,
>> I see. So then yeah, what's that 150 even doing? >> I suppose it's revenue, but perhaps we could uh resend and charge just staff cost and keep it the same. But then just like I said, have an
annual like a 2026. This is what staff cost is going to be. >> Have that prepared. is per hour right now if I remember >> correct it's per hour what we charge >> youth baseball game is like an hour
right they have like time limits >> one game >> I think there's time limits on a tournament game >> I guess Like if we say hourly rate per field then they know how long their games are. They can figure out the cost that way.
>> Yeah. I suppose a question for staff then. I mean you guys just charge by field like for staff time you charge by field >> per hour or do you just charge like hey we got a guy out there like how how are you? >> It's just a person that's out there whether it's uh two fields one field or
whatever is we charge them per hour for their hourly rate. >> Got it. And that's just the staff cost. That's our our thing. So number two, charge staff cost >> chalking and which is the same as we are currently did for the previous summer.
>> So what we want to do number two plus adding staff cost a standard staff cost. >> Is that what we're trying to do here? >> I think so. >> Yeah. Establishing a standard standardized cost. I mean just annually, right? Right. I mean, it'll probably
change throughout the year, but you know, just so they have anticipation for cost >> because >> Nick, I'm confused. >> Just for clarification, is is the is this board looking for um very similar costs as last year, but a standardized
cost for staff time? >> Yes. >> So, it's a consistent cost? >> Yes. >> Yes, I believe so. >> Yeah. I think we want it to be the same as last year, right? We don't want to charge more and not significantly less for our organizations, but we want to
make sure that when the organizations come to us for staff cost, we have a standardized number that we're going to provide them annually, you know, within reason again if they end if they book. >> What I've been hearing is um you guys want to stay pretty consistent with last
year's cost so there's not sticker shock for next year. Um, that's I've heard that and I've also heard that you want to try to eliminate the variability in staff time, staff cost per se. I I won't put words in your mouth. I want to make sure staff understands what you guys are looking for. I think maybe
predictability for like a tournament organizer is what I'm imagining. So like BBBA wants to host a tournament. They can look at our fee schedule and say, "Hey, we want to do this thing. It's going to be about $2,000. Can we make that happen with the teams?" and right
so that that's not a barrier to them having an event in our area. >> So could I recommend that we charge staff cost with chalking and develop a a standardized pricing for that tournaments at our fields
>> for staff cost? You mean pricing? >> Correct. >> Yes. >> That would be the motion and we could bring back a very specific dollar amount for that. Yep. So, if you want to >> throw my other motion on the ground and pretend it doesn't exist. >> Very good.
>> Uh, and move that um red direct staff to develop a standardized tournament staff cost and bring that back to the December meeting. >> Yeah. >> Oh, I second that.
>> Okay. So, motion a second. I think again comments on this is just Yeah, we We we're we're looking at option two, right? We want option two, charging for staff cost and shocking, same as 2025, but we want a standard like annually standard like this is what staff cost is
going to be for you if you book for for a tournament in our in our system. >> Yes. Very good. >> Completely of the 150 that doesn't exist anymore. >> Yeah. The other motion is just toast. Yeah. We want we're charging for staff costs only for tournaments. Um but we're
we're developing a standardized system for an annual number for uh our organization. So any further discussion or questions on the motion? Andrew, I'm just remembering last month there was a table somewhere of like if
it rains we use diamond dry and that increases our costs. Wasn't that I could swear we talked about that. Am I >> I You're not crazy. Um >> Oh, here it is. Field maintenance and cost and time. Oh, it was the Yeah. So,
like if we're just charging for the material, >> right? But if we're asking you to come back with Right. It takes a person from park staff, it's $22 an hour, whatever. Um and then it rains all weekend and we
use 50 bags of Diamond Dry. Now we're kind of underwater on that tournament literally >> versus oh boy, right? Like >> it would only be for the actual tournament itself. So for any chalking
that we use during that time, any other dry material, but typically that material is used while the field is at rest and not during actual play. But um so those >> that's just the standard maintenance is what you're saying. Yeah. This isn't
something we're doing extra for >> for tournaments. >> Okay. >> Any further comments, questions, or concerns on the motion? Hearing none, um all in favor say I.
>> I. All oppose, same sign. Uh yeah, we like it. Uh great fee structure. Um we'll anticipate the uh the staff cost for 2026. So we'll move on to 8B then the adult tournament staffing and fee structure. Thank you, Mr. Chair. In
2025, we had no events for adult tournaments, and we are proposing just to continue with that same recommendation. And that that is $150 per tournament uh with staff cost as outlined above.
And so, the flat cost is $150 per tournament. and park staff presence is optional and only provide upon request uh from that tournament user. If staff is requested then additional fee is charged as we indicated before
full-time, part-time, overtime with that same format. We could get something standardized but we are just following past practices and that is what past practices were but we could come up with something very specific so it is
standardized with that. Sure. I think one of my primary questions on this agenda item is are there any barriers that we are experiencing from people reaching out for why we're not running any adult like outside adult events? Um you just in case there is you know I
understand the monetary side but you're yeah you're good to go. >> So I'll just staff Kayla can you answer that? >> Yeah. >> So it's not affordable to be able to have adult tournaments with what it's at right now. So, um, that's why I think it would be
important to make a change and charge 150 per tournament. >> Sure. >> Okay. Yeah, it was that was a huge question because again, we one of the ongoing conversations is that, you know, a lot of the softball events or the charity events, things like that, are going to other systems that I don't
necessarily think are better than ours. Um, so I'd like them here, but um, yeah, to the point of having it be a different So for adult events, we we were we're kind of just telling them, hey, you we don't need staff to be here because you guys can handle it.
>> It's typically a softball tournament. And Max, if you can scroll down >> on that. So right now with just why it's so expensive, it's you know $75 for twohour block. Yeah. >> And it's just unreason. It just uh very
high cost. And that's why we're recommending to try to entice individuals to have tournaments here. It would just be $150 uh plus our staff time. >> Yeah. And we're confident that that's well much more within reason to run and hold day event. Okay. So we can just
make it kind of standardized with youth events and see how it plays out this year and and see I mean cuz you know we probably won't be higher than 300 bucks I'd have to imagine for the entire day right >> um so yeah I think that was one of my primary concerns is that man I just
there's so many other events that don't take place here for people that live here. So um I'd rather I'd rather promote that. So, kind of the same thing. I I think we just make it standardized the the way it's as written. So, um just staff time again.
So, staff time and chalking. >> So, we're saying it's going to be the same as >> the same as you. Yep. Anytime any tournament stuff. So we'll just again same thing just you know option well opt two um charge for staff time and chalking same as this year and then just
again coming back with those uh those standard >> standardized >> standardized so >> so that would just be time where they want staff there but they could say we don't need any staff and it's free >> but it would still be $150 per
tournament. Oh, seriously? 150 plus. >> Okay. >> Y >> they just have the option, right? So, >> but youth do not have an option. >> They're doing they actually have mountains and things. So, I mean, actual maintenance on the field is significantly, you know, in baseball.
Yeah. Significantly worse. So, I think these guys can rake and and shock relatively well on their own, >> I'd like to think. But I mean it's just, you know, the mount mount care is significantly taller order than just a flat circle. So, >> and typically the adults are just
softball. We did have one game for adults where they use Milfield. That was a a semi-professional team that came in, but it was just for one or two games. But this would be more for tournaments, an all day tournament. And uh there's not much care for a field, you know, for
softball. >> Yeah. significantly different. I mean, again, it's kind of a not necessarily a case by case, even if we want to do a pickle ball tournament of some sort, you know, that sort of deal. There's not really that much adult maintenance or maintenance that >> a set of adults couldn't handle on their
own. So, >> right. So, I I guess I would just say we need to change the wording then if you know if it's not required, just says additional fees for field staff. So if I was, you know, I don't know, planning a tournament and I looked at this, I'd be like, "Oh, so it makes I feel like it
makes it it reads like we have to have field staff." So maybe just like optional field staff or something, you know? >> Yeah, that's >> or like an if necessary type thing. Yeah. If we put on there. So >> um and then they can inquire to the if
necessary. Just >> making it the wording at least assuming that you're going to be paying for staff fees. And then as we get into, you know, you guys actually talking to them about their booking, um, then, you know, but we we're outlining all the costs and if they don't need they don't need any
help, then we're good to go. But as far as the mounds are concerned, if you guys have significant, you know, like uh concerns about uh them taking care of the mounds themselves, then let's just make sure that whatever we need to have staff on, we have staff on. And again,
those expectations are just sent for the public. So, but kind of the same sitch. So, we'll look for a motion or comments or questions or concerns on this agenda item this time. >> Okay. I'll make a motion to resend the
motion of 150 per tournament and add that staff would look to see what our structured fee would be for staff, right? No, I'm sorry. I messed up already. Can you do
it? Uh move to change the adult tournament fees to 150 plus staff time as requested by the tournament organizer. >> Second.
>> Motion and a second. Any further discussion on the motion? Questions from staff? Seeing none. Only thing I thought of, um, similar to like a rental, do we want to define like you will leave the softball fields, but you'll rake it when you're done, not going to leave trash,
and that we would charge staff time to clean up if they leave it as a mess, >> right? That's within our rental is in the agreement. Yeah. Very good. Yeah. If you leave it into a dump, we're charging you. But, um, any further questions, comments, or concerns? Hearing none. All
in favor say I. I. Oppose. Same sign. Uh we've changed the fee structure. So discretion and approval of special event fees 8C. >> Yes. Thank you, Mr. Chair. So this here um Max, if you can scroll down the
review here, uh for the special event fees and additional costs for trash, uh picnic tables, and electrical access, uh no additional fees are added for the special events. Um, and so that's what we're indicating here to in uh sometimes
when you're having a pavilion, you will need additional picnic tables or uh cones or anything of that nature. Um, in the past, we've never charged for that. And here staff is seeking, you know, direction for that. We've have two
options. is to include additional fees or just to number two again is to continue with the past practices and have no fees for additional request items. And uh so again staff is just recommending uh defer to past practices
and not charge any fees. And that follows in line with our philosophy of just getting people to participate in our programs. And uh that's why we are recommending no fees for special events. And with that we can take any questions.
>> So staff stance is no fees. >> Correct. We just again with this whole fee structure we we indicated very on early that we would do some benchmarking for all of our you know programs. This is some other agencies do charge for
picnic tables. We just want to inform and uh acknowledge that. But again, to continue with our um philosophy and our past practices is just to not charge for those additional items. >> Sounds good. Yeah, the agenda item
didn't really have you taking one side or the other. So, uh but yes, questions, car, >> um my only comment would be, you know, if they need additional picnic tables to what's already there, you know, like I don't know, they need 20 picnic tables or something, then maybe we would
consider charging. But otherwise, I mean, they're already there. We might as well. And if we don't charge, if we charge for trash, people might be cheap and not pay for for trash. And then if there's a can there, what are they not going to be able to use? Are you guys going to like take it away?
Joking. We wouldn't do that. But, you know, like that's where it just seems like more work to not just let them use the stuff that's there. But if they need 20 garbage cans or they need 20 picnic tables, like, you know, if you need additional to what's already included in the pavilion, please let us know. But
>> yeah, I mean, can we Yeah, to your point, can we just have a schedule of what we can provide? Not necessarily like, you know, here's what you have to have or like pay for, but like, hey, you know, if you need additional resources, city of
Rainer will, we do have these things so we can provide them to them. Um, but you know, maybe that can be just included in our packet. Like we got a bunch of picnic tables, we got trash cans, we got this if you need stuff from us. Cones. I mean, you know, Dave's in love with the cones. So, like, if we need if you need
stuff, you know, we've got stuff. Um, you know, we're not party world or whatever, but we've got things. So, maybe we just have a separate schedule of other amenities that we can provide. Um, I don't know if that needs necessarily need to be listed on our fee schedule, but you know, maybe it's just
something that we can mention in our fee schedule that we have, I don't know, available. >> Sure. Would you like that to be listed with a dollar amount or just free of charge or just inventory of >> I think it certainly does fluctuate and to Cara's point, it's really based on
how many they need, right? I mean, if they need 20 picnic tables, that's kind of an all day endeavor. So, I mean, five bucks for a picnic table >> seems like a great deal if you know staff needs to haul 20. You know, they're going to be doing it all day. So, um I think it's kind of on a special
use case. I mean, that might just be staff time, right? So, if we want to charge fractions of staff time just to move these things. I mean, that kind of that sort of thing kind of gives us consistency from tournaments or special events, right? Like because a tournament is kind of a special event. So, we just
charge staff time to bring you these things. and we have them. I mean, if you trash them, obviously there are contingencies inside of the agreement, so we're covered there, but maybe we're just charging fractional staff time to to deliver these things. >> And on the special application, the
special event application, if there was something to that magnitude, we would request that they would be here and explain their program. Yeah. >> Outline that. And that at that time, we could say, "Okay, you wanted 20 different picnic tables." that would be an additional thing that's above and
beyond our normal >> uh event that we have and then we could therefore charge that. >> Yeah. And I I think that just makes it easier I think in a lot of these instances like Yeah. I mean charging for a picnic table and we kind of I don't think I don't think it I think it cost
us more than $5 to bring one picnic table to a place. So, you know, to your point originally. So, I think if they need additional assistance or other amenities or help from us, let's just in general, >> let's just charge staff time and probably do it on, you know, fractional
whatever. If we're charging by quarter, I don't, again, I don't know how our staff is paid, but if we're doing quarter hour like minimums or something, >> let's just do that instead of instead of like, hey, you know, you need two picnic tables. Well, it's going to cost you 10 bucks. When in reality, it costs the
city, you know, again, arbitrary number. or it cost us $25 to get them over to you. Um, you know, and then again, we just have that consistent once we establish, say, hey, 2026, this is what staff time costs and here's the fractional hours that it's going to take
us estimated to bring these these tables to you. So that when we send them a, you know, potential invoice, we just have a and and again, that just makes everything very very consistent across all of these these tournaments and special events. And then we can budget
for that as well like and then we'll understand better our staff time on special event and tournaments. So then in hiring and and scheduling we can make average anticipations as well. Car >> I would just add um like as an event planner you know like looking to see
which which pavilion I want to put my event in is can you see how many picnic tables there are in each one? like you can look at, okay, lum this comes with four picnic tables, power, and three trash cans, you know, maybe that would be helpful. And then if they need
additional garbage cans at Lom Park, then then that's where in their special event permit or they can reach out and say, "We're going to need 12 or you know, then so if we know each one, that would actually be better too from an event standpoint." >> Correct. >> If there's power at this one, if there's not, like then in a you know, we can add
into Jonathan's of like if we need staff time to move the 20 tables or whatever. Yeah. And I think that just be part of the flowchart, right? Like, hey, you're booking this. It's got this. Do you need this? And then the upsell, you know, whatever, Mike. >> Right. And so when people do call, they
inquire about, hey, I have a party of 50 people. Okay, that's not going to fit this pavilion, but this pavilion over here will fit 50 people. It has this these amenities for you. And sometimes, like for the ski loons, they want extra trash cans, and rightly so. And we do
bring them for that. So because >> yeah I I think this just simplifies a lot of Yeah. Again it it all again it all ties together like what do our amenities have, what do they cost, etc. etc. What are we doing to maintain these amenities? But yeah, to her point just
having a um just having a standardized like this is what it comes with, do you need extra? And then this is what staff time costs, you know, and it's going to take us x amount of time to get all of this over to you. makes it very standardized, I think, um, in general. And then we're
we're only charging people what it costs the city to pay people to do it. And I think that's I think that's just a great a great system where we're not undercharging, we're not overcharging, we're just this is what it costs. So, um, I think that's that's great. Good
point. >> Yeah, let's let's make a motion. I think >> said a lot of things. >> We did say a lot of things and a lot of it was kind of the same. So, I could try. >> Oh, go for it. >> All right. >> Uh, I'd like to just make a motion to uh defer to pass. Well, no. Um, maybe not.
We're we're maybe we're not deferring to past practices. Maybe um as far as uh special event fees are concerned, we if you know they don't need any additional amenities or any additional um staff time um we don't charge it. Um
but if they request additional we charge by whatever fractional amount of staff time to deliver these particular items um by request. So um again whatever we establish as our annual staff time we just charge fractional staff time.
Whatever the minimum is again if it's quarter hour let's charge by the quarter hour. But um yeah I think that's where I'm at. So I'll make a motion to do that. I >> I'll second. >> Okay. Any questions or comments,
concerns about the motion? >> I think I just want to see this again in December. >> Yeah, I I think yeah, in general, whatever our, you know, whatever we're discussing as far as like fractional time and what the rate's going to be in 2026 for staff time, etc., etc., Let's
just kind of come back with all of these individual items, youth, adult, special event, like what it what will what it'll look like for the public. So, you know, you have another set of eyes. So, any further comments, questions, or concerns on the motion? Hearing none.
All in favor say I. I. Post same sign. We've got other things for fees going. Uh 8D, approval of the updated solar development agreement at Rotary Park. >> Thank you, Mr. Chair. The Rotary Club requested a replacement of the solar
panels not be on their responsibility. This verbiage was now removed and now the responsibility will be on the Brainard public utilities. As with all other solar items within the city, the BPU uh met earlier today and the outcome
was that they passed this motion and they passed the agreement uh to be approved. And so now here we are with the park board and we are also staff is recommending approval of this new agreement with Rotary Park. after uh
this then the next step would be to go to city council for final approval if the park board uh agrees to that. >> And with that I can take any questions. There are a few um items that were was removed and that is basically the actual
11 um items that were stried out uh 112 and 113 and that was just regarding the future maintenance of the solar panels. And with that, I can take any questions. >> Again, I think going back to one of the original comments is are do we have the
authority or are we just giving our blessing on this? So, it's more just like a hey >> council, we're cool with this sort of thing. >> Okay. Yeah. I just wanted to make sure. So, just BPU is on the hook. The gist of it is BPU is on the hook for replacement
and maintenance. Uh, future maintenance. Okay. >> We're um Yeah. Any questions, comments for staff? No, it's very nice of them. >> Yeah, Andrew. Yeah. What you got? >> Channeling Dave from last last month,
right? The goal of the contract is that this is our understanding of the situation at this time. >> Yeah. >> And it makes sense to take out 11.2 and 11.3 because it's not Rotary. But I guess I would want to see BPU replaced in 11.2 and 11.3 to make it
clear that that is the situation. And we sorry if I could we discussed that and because all other solar projects are underneath BPU's umbrella it would be like we indicate to the
street light it's just our responsibility and any street lights are underneath the perfule of of public works. So there's no need to put it in there because all solar projects are underneath the operation of BPU.
>> Yeah. because it's not Rotary's responsibility then becomes VPUs just by default. So >> because we did ask that very specific question because I know that was important for the park board. But I did reach out to Danny, I reached out to Paul Sandy very specifically about that specific item and they both indicated
well all of our solar projects are underneath our umbrella. That's why we if we did want it something different that's why we had it in there for the rotary to take that perfume away from BPU. But now that it's going back to
BPU, that's their normal operation. >> Yeah, Andrew, go ahead. >> Are there other solar panels in parks? That's just my concern is this is a very odd situation. I think it's great, but like this is a one-off even if BPU owns all of their sol, right? They do the
airport solar, they do whatever, like but there's none in parks and just like 10 years from now, right? we're going to look at the contract and say we don't know. Uh that's just my hesitation. >> It's a city of Brainard property and any
city of barer property solar projects is underneath BPU. >> It's not the cities though, it's the park boards. >> I Yep. I'm just I'm hung up. I >> I have to defer to them. I asked that very specific question and I just have
to defer to them. Yeah, not anything you can fit. I just my brain will not get over >> more just clarity sake, right? Like when we're having this conversation 10 years from now. I mean hopefully I'll be long gone by then, but um the uh but no uh but yeah, when we have this conversation 10 years from now, like whose
responsibility it is to replace it and we're, you know, I mean, we'll find this we'll find this clip on YouTube and and bring it back up. But the uh but uh you know, it's one of those things where we've already dealt with this even in the last two years. a few examples where it was like we signed an agreement for
something and you know now it's somehow our responsibility as the board even though again certain things are under certain purviews or you know conversations about downtown or things like that. So Nick >> that same question came up with our city attorney and I had to reference what his
answer was but the same question was asked should we replace this with BPU is going to >> sure >> to assume this responsibility and he said it was not necessary. >> Very good. Okay. Yeah. I mean, uh, I suppose, uh, let's Do you need a motion
for our, uh, blessing? Yes. All right. I'll make a motion to support this, uh, new revised contract between BPU and Rotary Park Solar Panels. >> Second.
>> Sounds good. Motion in a second. Any further discussion, questions, or comments on the motion hearing? None. All in favor say I. I. All oppose. Same sign. Let's keep those solar panels moving. Um we'll move on to uh 9A now. New
business. Uh the discussion and review of the 2025 concession report and sales data. Yes. So for 2025 concessions, we've brought in about 23,400 this year, which is 78% of our annual
goal. Spending was at 22,400 or 46% of the budget. Revenues are slightly ahead of expenses, giving us a positive balance of just over $1,000. We sold over 6,500 items.
Top sellers were bottled pop, candy, pizza by the slice, and pretzels. Most sales were cashbased, though card transactions are increasing. So overall, I'd say it went pretty well.
>> I think I I don't know again how far back like I mean you looked at 2025, but I mean by comparison, do you feel like is there any common denominator as to why we're making money now and we got absolutely destroyed the last like two
or three years? Yeah. What what is that? We made a few changes with the menu items, cost. >> Took some out as well that we didn't need. >> Um, and also one staff. >> Sure. >> Instead of two or three per night.
>> Fair enough. >> Yeah, that was kind of the the big the big lingering question. No, great job. I mean, seriously, this is like I was mentioning before, it's kind of like we were just in such an I mean, I think we we lost the total amount of revenue in
2023. I'm pretty sure we lost like 23 grand or something like that in uh on concessions during that year. So, this is a significant turnaround. So, I mean, great job. Seriously, that's that's incredible. So, um, any qu further
questions for staff on on the, uh, concession side of things or comments, I guess >> I have one. >> Yeah. Go ahead. Yeah, let's go down the line here. >> Um, I'm just a challenge, you know. >> Yeah. >> Um, to I'm curious how many people eat
dinner at the ball field or eat lunch or anything. And I would love to see uh healthier options. Um and I know they're more expensive, but I don't know if you guys have ever thought about that. And I don't want to like we obviously made sales this year
by a thousand, which is amazing, but like my it just I'm like bottled pop was our number one seller. Like I know we can't get rid of pop. And I realized I brought this up two years ago and everyone was like you can't go to a ball game without a hot dog. Nothing wrong with hot dogs, but you know, I don't
know. Um, what if people are going there just to eat dinner and all they're eating is a piece of pizza or a hot dog, you know, just looking into a chicken breast or like again I'm not expecting this to be I'm just curious if there was a way I know I won't be here next year
to like follow up on this, but just out of curiosity and maybe it it will never happen because you're not going to eat a healthy meal and life is all about balance and having treats and all that, but it would just be something I would throw out just to check too. >> Sorry.
>> Yeah. Yeah. No, go ahead. I you know I you're consistent. That's what's great. And we we'll grow. Yeah. People will grown. It's fine. It's matter. >> Well, you can follow up next year still. Come to the next meeting. >> Uh yeah. I mean, you know, I go ahead. Yeah. >> Yeah. I can because that is my one of my
things that I brought up with the with the menu from last year. We did add uh granola bars. That was one thing that I did like to see was on there. Um, but that was the closest one. Wasn't a big top seller, but at least it was there
for individuals that wanted a healthier option or >> maybe like a chomp stick or something like a meat stick. >> Chomps are delicious. >> Chomps are great. >> They are great. >> Um, but and again, I know I'm totally like the party pooper here, but I had to say it. It's like what I do for my job
and what my, you know, it's just so just trying to and again, if there are people that are eating, like if kids come over and I don't even know if people are at certain fields and like that's where they go to get dinner. I guess a kid isn't going to choose a a chomp stick over a Snickers, but you know, just
trying to have that. >> Not not likely. But yeah, you guys just want to explore the options and we'll let the market decide, I suppose, is the best thing we can do. I mean, capitalism is king. So, we'll uh now that we've now that we're rolling in dough, we can uh
we can make some other adjustments. But um yeah, if you just want to explore I think the chompstick's incredible. I mean, that thing is they're expensive, but they're uh Yeah, that's a that's a that's a good one. But >> yeah. So, okay. Nothing else. Andrew, what do you got?
>> Um, do we have a sense of how we mysteriously made 1300 more dollars than we thought we sold? >> Specifically regarding where you at with the bud on the budget page. Yeah, it says more cash deposited than sales recorded in Civic Wreck.
>> Yes. And that is just Do you want to answer that >> or >> at times the tablet wasn't working >> so it just wasn't recorded? >> I'll do it. Cool. I know if like it wasn't easy to use and sometimes right if they just had the right change or like here I have a soda and they didn't
log it. Okay, just tablet broke. Cool. some sort of mouth since the point of sale that somehow we dumped an extra 15. >> Oh, I mean positive, which is great. I was just like, you know, I don't want our tech to be so bad that the person
working there is like, you know, screw this, I need to get through the line or something. >> The granola. >> All right. Yeah. I mean, other questions, comments, or concerns on concessions? Incredible jobing awesome so much. Um,
>> yeah, we'll just move on to 9B then the approve future installation of security camera locations. >> Thank you. >> Thank you, Mr. President. Are with concerns related to safety, vandalism, and authorized activity in our city spark in our parks. Discussions on the use of security cameras as a
preventative and monitoring tool. in we've uh installing cameras could assist with deterring inappropriate behavior, reduce vandalism, and provide evidence in the event of an incident. Each year we have funding to install security cameras uh for our city facilities.
Staff has discussed this with the uh police department and below is uh the uh proposed uh parks. Staff is requesting board to uh board input to finalize the plan for future installations of our security cameras. Uh Rotary Park uh for
26 Bane and Lions Park thereafter and and we are open for other discussions from the park board. >> I think first question for me is uh how many how often are security cameras actually utilized in the apprehension or
evidence for uh narwells? >> Right. You can rem if you remember last year when at JC Park that individual that was doing Brody's in there we did catch that individual and uh that was really uh positive nature.
>> We I have attended uh two events now >> um where we have caught individuals with our cameras in our parks and have done preventative meetings if you will with those individuals with the police department and uh been very positive. We actually had one individual come back
that he had to do community service and and he was like, "Okay, what do I what do I do?" And it was he was back at the what event? The pumpkin event. >> And so it was really good. >> Yeah. So we can get better volunteers then for the pumpkin festivals with more cameras. So perfect.
>> Um yeah. No, I I just bring it up because it's the the continued vandalism underneath the bridge. So a lot of people are just like what what's the point, right? Um and obviously like that's we they they do work um to an extent. So um but uh yeah, no just uh I
think 2026 for like Rotary. So it's same point. I think that's probably the biggest most nefarious play somebody could do something just given where it is. Um, so I I totally agree with 2026 and I think um Bane and Lions does it's
I don't know necessarily I don't know the the vandalism levels at Bane and Lions. I do feel like they're kind of in the same neighborhood. So I don't know if you know um that's spreading it out equally across the system, but I guess you know if you're taking from where
incidents are from top to bottom and that's we're just pri prioritizing that makes sense to me. Um but if it wasn't if it was just kind of arbitrary um after Rotary um I think maybe uh maybe other maybe elsewhere um in 2027 and
2028 would be a better use but again if you're going by incident or where it's bad because obviously Rotary is the worst. I mean I I'm down there almost you know tri-weekly and it's it's pretty bad. So um but otherwise
I don't have any issue. Yeah, Mike. >> The biggest thing is just meeting with our police departments. We really lean on them. They know where the incidences occur and just want to this is their recommendation and but again if you see something else that we'd like to do the
the graffiti underneath a bridge has reduced a lot and so it just even when they know that they're being you know smile here on camera just that little preventative uh thing really goes a long way. >> Very good. Yeah, Andrew,
>> I think I saw in the the solar contract that that work was going to be done or has to be done by the end of September. >> Correct. >> Are we going to be blocked with the camera if it's because it's going to go on the pavilion, right? Once we have power there, >> right? And BPU has already brought power
there in preparation for that project. So, there's already power power there. Yeah. >> I still want to be like a whole summer without a new camera because it was, you know, September 29th we get to hang it. >> Uh, yeah. That's awesome. >> Awesome. Cool. I just have um I think this is just fine. I would just say, you know, if something happens where like
Lions Park all of a sudden has bigger issues than Bane Park, maybe we could have the opportunity to swap them, but I don't see a problem with the way you have it set up now. But >> yeah, >> looks good. Did you need input on 29 and 30 or you just kind of leaving them like, hey, you know, >> if the park board wanted right now,
these were the big ones that the police wanted to >> I think that just leaves it a little bit more open. Yeah, this looks good to me. If that's if that's what the police department thinks is the the best use of our surveillance, then uh I'm with it. Um
Oh, okay. Uh motion. Yeah, we need it. >> Move to approve the proposed camera schedule. >> Motion and a second. Any further discussion on the motion? Hearing none. All in favor say I. >> I. All post, same sign. Sweet. We got
cameras. Uh we'll move on to the approval of the parkboard meeting schedule for 2026 9C. >> Thank you, Mr. President. Um attached to this agenda review is our 26 park board uh meeting schedule and the dates are reflective of the fourth Tuesday of each
month and staff is asking for approval of the 26 park board meeting schedule. >> Carol, this look good. You can make it to these. >> Yeah, I uh make a motion to approve that. I don't know if I can. Can I? >> Sure. You can come as the public. Yeah. >> To uh approve this schedule. It looks
great for you guys. >> Wow. >> Second it, but I have one question. >> Oh, one question. >> Um, if we're moving the December meeting to mid December, do I want to move the November meeting the week before Thanksgiving week? I feel like we just
have people traveling and >> right, >> it can be tricky. >> I think the December one makes sense to be >> moved up, but also the November. Yep. So it be November 17th then? Yeah. Okay. Very good. >> Are you okay with that? >> Yeah. Are you cool with that change?
>> Yep. As long as you guys are. >> Excellent. All right. Um >> did we did we amend that then? Is that >> We need to amend it. So I uh approved the schedule for 2026 but change uh the
November meeting to the 17th instead of the 24th. >> Very good. Rescended. >> Rescended. Any further discussion on the motion hearing? None. All in favor say I. I. I pull the same sign. Motion passes. Uh 9D. The approval of the
Lumpark roof re-roof bids. >> Thank you, Mr. President. The existing Lumpark entry arch has been deteriorating significantly and requires repair or replacement. The Lumpark arch is currently on the roof replacement capital list. staff has reviewed the
condition and determined it needs to be repaired. And we have several bids uh for that project. Um one is for 371 construction at $9,798. Hi-tech with the same type of asphalt
roof is at $11,695 with a sheeter the cedar shake roof was at $19,000. um in the park board's 30-year capital budget has $6,000 allocated for the
Lumpark Arch re- roof improvement and staff is seeking direction regarding the Lumpart arch. Um be with all the bids over the budgeted amount. Um that is something that we could consider to table or we could you know move some of
our maintenance money to cover the rest of the the cost for this uh roof. And again, 371 construction is at $9,798 and high-tech with the asphalt shingles is at $11,695.
That take any questions? >> Yeah, we'll start with Andrew. >> I could swear Dave said Advantage had offered to replace the roof. >> Correct. And I haven't seen anything of that nature. Um so, um that was
>> that was my question, too, because I was like, well, I don't I was like, maybe I'm thinking of a different arch here. But, um, I think we definitely table this just pending that conversation with Dave and I don't even remember the gentleman's name. I forget too. >> Cory. Yeah.
>> So, um, because I again obviously this is a significant amount of money for Corey to put forward if that were if these are the bids, but I I think we'd like to take a look at that further. Um, would be my guess. um because yeah, this is a significant uh dollar amount higher
than um we'd like to spend on this. So, um anybody interested in tableabling this? >> Yes. >> I'll make a motion to table this until we talk to Dave and Corey. >> Second.
>> Okay. Motion to second. Any further discussion, questions from staff? Yes. just to re uh indicate that at the last meeting JD wanted something on the agenda here and that's why it was on there. Um so I just >> yeah and this I mean still good info I
mean because this gives us an understanding that if the Corey thing doesn't and the advantage guys don't want to put it up then we have to make some adjustments to our capital plan. Um because by the time we replace this uh it could be the low the low bid could be well over 10 grand. So, um, yeah. So,
it's still very good information, but yeah, I I guess I'm just not sure where that got hung up. And they did. We We didn't I don't know. Bidwise, we just didn't hear anything from them or we didn't reach out. No. >> No. Okay. >> All good. Um, yeah. So, a motion and a second on the tableing um until we we
know more. Um, any further discussion? >> All in favor say I. >> I. Same sign for no. Okay, we're going to table it. Uh we'll move on to the discussion and approval of JC's warming house and additional funding 9E.
>> Thank you, Mr. President. Considering whether to open JC's pleasure uh rank warming house for the upcoming winter season. If the warming house is open, additional staff will be required resulting in an increase in staff uh budget. Options have been prepared and
outlined potential approaches for the managing of these needs. sib below uh for the details and options. So option one is just we open up the rink itself with no warming house and there's pros and cons that are allocated to that here with the pros just opening up just the
rink itself. We keep the staff cost low and we're still providing a a service for that and Bane warming house is just nearby and individuals could uh seek that if they would need a warming house. Option two is that we have the rank plus
the warming house, but a limited days that we offer it. Um, and this would just be four days a week, Thursday through Sunday. And again, there's pros and cons with that, but our that Thursday through Sunday, the big thing with this is that that's our high peak
time uh for use for our um skating rinks. And then the third option is this the rink warming house plus 7 days. It's open seven days a week like all of our other warming houses. And the you know the main thing here with that it would
be a significant budget overrun for our staffing and we would have to really look at our staffing uh adjustments for that. We would be going over our our dollar amount. Um, with that we also have looked at the dollar amount uh for
the staff for any rank for that warming house and that's about $8,000 um for staffing that warming house. So staff is seeking direction on uh the different uh options and we are
recommending just option one just doing the the rink itself without the warming house and this would just have a slow um opening in the sense that uh in the past we actually closed that before um from
staff uh historical knowledge staff we've closed that where we never even had that and now with a new design of JC park, we have the option to reopen that skating rink. Um, but maybe we just open up the rink itself and to see what the
usage is and then we could move forward after that. >> Very good. Questions or comments for staff right away. >> So, my notation on this is the the parking lot is relatively far away from the pleasure rink. So being able to suit
up, I don't know necessarily where folks could do that with relative ease. Um that's a big problem for me. And secondly, I don't know. I is it going to be difficult to find staff to do this? I
mean to to actually man the joint? >> No, we have we have a couple we have several applications in hand and we'll be able to staff it. This is tough for me because I mean we just we just did this whole thing and I
feel like you know again the it's a different skating a different style of skating rink. I mean, when we're considering a pleasure rank, I I also think about who typically goes to skating ranks and those are folks that maybe wouldn't want to walk all the way
from their car in skates or, you know, have to suit up near a pleasure rink because this is a little bit of a different different style of skating than uh inside of an actual rink. Um, and you know, obviously the the argument
is that Bane is just going to see a lot more traffic and there's going to be a lot more people at that rink specifically on a more consistent basis. Um, but I do feel like the folks that are going to utilize the pleasure rank at JC's are are probably going to need seating somewhere near
this rank in order to suit up. And so I think as much of a bummer as it is to cost extra money, I do still think I'd like to see option two, just simply so folks have the ability to go there, be able to utilize the uh the warming house. I
mean, we have a warming house there for a reason. And I think I'd like to just have some consistency in that because I mean if we if we go with option one, we close it down for this season when we just built a new rank and then we just kind of set up the public's expectation is that there's not going to be a
warming house there and then we don't get any utilization. That'd be an insane bummer. Um, and I think, you know, just for the sustainability of the park and the rest of the the future plans of the park, I just want to see that warming house open. And we can take account for
how many folks are going to be using the warming house, what it looks like, and make those changes, but I just can't justify not having the full thing open at least a portion of the week. And just again giving the parking s situation I
me personally I wouldn't want to I wouldn't want to lock that and in skates or otherwise um to the rink itself and we just have nowhere for these people to suit up. I mean maybe in the bathroom I guess. You know I just it's it just isn't it's just not efficient. It's not
going to be good. So I mean if there's ways that maybe we can get seating there I guess I'm not opposed to it but then I don't know. I it just seems better to have a warming house at that point, you know. I I don't know. I just want this to be a full amenity. Um because I have to imagine that the pleasure rank's
going to look absolutely wonderful at night, etc., etc., you know, and I I think the idea of it is to just get people to use the thing. So, as much as as as detrimental detrimental as it would be to to have to pay to have this
thing open, I think we just open it four days a week. um and during times when folks would really um utilize again our peak hours and and just see um what it looks like from that standpoint. I don't know. I just don't want this to be like
the grand opening of the park for the season and >> we just can't use it or like it sucks to use like and I and I think as someone who would probably in the neighborhood would want to use this rink, I would not want to walk from my car to that. Not a chance. So, um I think option two is the
best the best middle ground for that. I don't want to open it 7 days a week cuz we don't know. But, you know, if we can set the expectation of the public, make PSA posts and have the hours posted somewhere near the warming house of when we're going to be open and set the
public's expectation, that's what I would prefer. But, you know, we're going to lose a couple G's on this and it is what it is. But we can't just not have our amenities available to people and make it hard to do it. That's my opinion. But what are your guys'
thoughts? You know, you don't probably use the warming houses nor live in my neighborhood, but um you know, that's kind of it's kind of what it is for me. All >> the parks, not just >> Well, no, I mean this we were we're talking specifically about the one
warming house and I mean because Bane obviously gets a lot of traffic. I mean there's a lot of folks. So, um, but you know, in this particular example, just the the type of clientele. I mean, I'm not I'm not saying I'm old, but I'm 35 years old and I don't want to suit up, you know, on for that pleasure
rank right outside of it with nowhere to go. So, I don't know. That's kind of my opinion on that. And I think if you consolidate usage and people can expect it, you're going to have a little bit better better turnout. and the folks that are okay with that, like the
younger the youths, um they'd probably be more willing to trek it, but I I just don't see I I don't see people walking that. I just don't not a chance. So, >> yeah, I I absolutely agree with you. So, I was just meaning like we are about all the parks, not
>> Yeah. Yeah. Yeah. For sure. I just want Yes. >> giving my input on my my neighborhood. Um it' be miserable. So, >> um I think yes, we did spend a lot of money and we want people over there. My one question would be is it just did it get skipped in the budgeting for staff
like for hiring or was it did we not know when we last year when we were doing the budgets and again I I know I'm not your boss. I always feel bad but just like thinking further like for next year then if we can obviously get it in our budget so that it isn't a question
>> and we just like try to understand usage better. I mean, we didn't we haven't opened this warming house in how many years, right? Like, so it's >> Yeah, >> it's been a significant amount of time. It was just storage for a while. So, >> I know. >> Um, so yeah. >> Curious if that Yeah.
>> So, with with our budget, if we have all of our staff uh fully staffed for the summer, all of our seasonal individuals, we would go over our budget. um we never have util utilized all of our budget or all of our positions for our summer
mowing individuals and and uh such as that. So we've never gone over budget, but if we ever did this coming summer, we are going to be heavily marketing for our parks to get mowed and maintained properly. And uh but this like to your
point uh Mr. Miller is that this would just be $5,000. Um, I'm sure we can with our our skill sets, we can look at our budget and we can appropriately uh make sure that we stay within our budget. I we just want to be uh inform you that this is will be something that we'll
have to manage and it's rightly so. That's why we put this option on there is a 4 days and 4 days is a nice compromise to still have it open to make sure that there is still usage out there and a huge need for that. And this is these are the days that Thursday through
Sunday is our biggest days that are used and this is where we would put that option out there. >> Okay. >> And I would agree with the four days. I would just ask if we could um like during Christmas break >> if it's possible to have it be open more
or not. I mean I guess >> it's already snowing now so hopefully we'll have snow like through December. >> Um but that would maybe be an option. And then if during spring break, which I don't even actually know when that is in Brainer. If it's in April, I maybe not, but >> is it? >> Oh, yeah. It'll be Yeah. Yeah. It's
spring. Yeah, it's April. Yeah. >> Well, is that when spring break is? But anytime like when the kids are off school, it might be nice to have that. But for sure during Christmas break that it's kind of like is the season kind of thing. But >> I Yeah, I think the four four days does meet the middle ground. Like I said, the kids will track it. I'm just not going to do it. And your standard pleasure
rink user is not going to track it either. It'll be misery. Yeah. So, if I could recommend maybe a possible motion is that uh 4 days a week plus we open during any holidays, whether that be a staff uh holiday with the school district where they have a in in teacher
service day or whatever. So, four days a week plus any holidays or are um days that the school is open sure are closed. >> And then uh yeah, that that's an excellent point and I think I'm on board with that like 100%. And then as far as the skate rentals is concerned, I mean
I don't know. Um it's it's tough, right? We want to promote it. I won't you No. No. On this game. >> No, we we are not recommending. We again we just want to let the board know of all the possibilities that are out there with our surrounding communities. Staff is not recommending to charge for
skates. We never have. And we just want to have that out there for the park board to be knowledgeable that yes, again, it's going with that philosophy of we just need to get individuals utilizing our parks and following that philosophy. >> Yeah. And Andrew just whispered it. Uh
do we have skates within the system right now or did we junk them when we destroyed our old warming house? >> No, we we do have skates. Uh but we JC's we do need to relook at our inventory and within our budget we do have x
number of dollars left over where uh Kayla is going to be looking at our pricing to see if we can get x number of skates and then the new skates would just be distributed equally of all of our facilities and then we would pull
some skates so that JC is has new skates and use skates also. >> Yeah. I mean, and honestly, I again, I don't remember if the master plan does explicitly state a skating rink or like an actual rink. Does that is that am I right at JC's? Is there an actual rink
there at some point? >> We bought >> Yeah, the boards we bought, right? But it's but it but it is planned, right? Like it's actually master plan. So, I think like sustainabilitywise when it comes to skates, just as a again side note, um let's try to find a partnership like that's something sustainable
because if we do at some point build a rank here, I don't know, maybe there is some public interest in having and putting kicking some dough. I mean, we've we've put a lot of partnerships together in the last two years. So, if there is a, you know, somebody out there that wants to put a skating rink together, then, you know, maybe we have
a good inventory of skates um available. And again, we're we're pushing that and just getting people out like, "Hey, we got skates for you." Um, I think a lot of this, and I think tying back in, is let's let's just make sure we're blasting this four days a week on the Pleasure Rank. Like, I want I want there
to be no parking at JC's when this thing opens up um these four days a week. So, let's just absolutely hammer this thing. And then outside of that, let's just work on partnerships for skate rentals. And then, you know, if this thing works out, we're, you know, and there's a
maybe not even necessarily an ask for skates or rent skate rentals, but maybe we can ask the public if they if they need it or, you know, whatever. Um, as we as we approve awareness. So, um, cuz I mean, that's kind of part of it. I Nobody in that neighborhood knew that
there was going to be a pleasure rank. They knew there was a hole, but they didn't know there was going to be a pleasure rank. So, uh, that's what it was for. So, I think there's still a little bit of public awareness that doesn't exist, at least even in my my neighborhood that this is, you know, going to take the most advantage of. So,
um, marketing blast for sure on the actual opening of the warming house and the rink. But then, yeah, partnerships for skate rentals for sustainability within the system. Um, because I think, you know, 10 years down the road, we we could potentially build a skating rink there and and having a system for that
renewal and and working with, you know, whatever brands. I mean, Dicks, if you're listening, I mean, we need some we need some skates. But, um, so I think, you know, just as again that side note for skate rentals, like I don't want to charge for skate rental for sure, but if we could have some sustainable partnerships, um, you know,
and just start cooking on that, I think that'd be a great idea. So, I think, yeah, Andrew, um, I remember we looked at some of the stats for last season, and I think there were some I think Gregory comes to mind. There
were some days where it was just not very busy. I wonder if we could take some days from those less used parks to defay the cost of opening JC's four days a week. >> Like, hey, you know what? Nobody goes to Gregory or uh Memorial on Mondays. So,
like, let's not keep the warming house open on Mondays there or Tuesdays there and use some of that savings at JC's. >> Yeah. And I I I think Yeah, that's to your point, excellent because it's just, you know, it's the neighborhood that utilizes these things. So, if we get every neighborhood a different option,
they're going to go to the one that they're nearby. So, um I think again over the course of the season, continuing to like understand usage and knowing what people are doing and and who's coming in, who's renting skates, that sort of thing um in the future is just going to help make those types of
staffing decisions. So, you know, maybe we don't have every warming house open seven days a week in the future. Maybe we do have ones that are just selective based on on neighborhood. So, I mean, because again, Memorial probably gonna have action seven days a week, but who knows? I mean, maybe we don't need a
Tuesday attendant. I I don't know. But, I mean, that's that's just something I think to your point, maybe we can take a we can take a season and just take a gander at at what that looks like and have our attendants just kind of aware of ours and maybe they can maybe part of their responsibility is just taking a
headcount hourly. So, I >> think they've been doing that. >> Oh, they do. Okay. I whatever. I've never seen the headcount, so I don't know. I mean, just one of those things. But, um, but, uh, yeah, I think I'm on board for option two and then skate rental skates. We'll just try to build a
sustainable path forward on skates. Andrew, >> I just want to go back to what you were saying, Mike, about the staffing. So, you're saying our personnel budget, well, we have more open wrecks or positions than we have the budget for.
So, like we couldn't staff our seasonal folks in the winter and our seasonal folks in the summer. Like if we filled all those positions and used all those hours that we've allocated, we would be overbudget. >> Correct. >> That's not making sense to me and I'm
not So like we've made more positions than we can fund >> and that's it. It mandates staff monitor that and that's just >> but like right so the summer you said we have like four or five people usually
and we have 10 positions >> allocated >> right now we have $24,000 left in our budget and we only hired four seasonal individuals to mow to help with the parks cruise. So if we funded another, you know, four more individuals, we
would be over budget. >> So if we had filled all our positions this summer, we couldn't have any warming houses this winter. >> We would be over budget. >> So we're just anticipating being shorted short. >> No, just managing our our resources
appropriately that we don't overbudget. We have a huge spreadsheet that indicates all of our staff and we monitor that. And >> we can have 10 people, but those 10 people would chew up a certain a different number of hours versus the
four or five, right? Is what is what we're we're trying to get at. We're allocated 10 bodies, but those 10 bodies can consume a different amount of hours is what we're saying. Yeah. Okay. >> So, we give them the ability to hire a certain amount of people, but the al the
hours allocated just go in a different >> Yeah. Okay. Uh, yep. That is not this topic, so I don't want to totally >> Yeah. Yeah. Totally derail it, but yeah. A question for or a conversation. Oh, Nick, I guess. I think staff needs to look into that further. Um, I agree with
Andrew based on what I'm hearing. This is not the way to budget. Let staff look into this a little bit. >> Very good. Let's uh let's have a conversation about what what that looks like for next year. U hopefully in December if you have the time. So, um
further thoughts on four days a week at JC's warming house. We have the money for this is what you're saying. We can afford to do this by budget. We're not going over. >> We would make sure Yeah, >> that we would stay within budget. >> Very good. Yep. I just Yeah, that was probably the one lingering clarification
that if we do this, we have money to do it. So, um because yeah, it kind of said I think in option two that um we'd be over the current rink budget, but we're not over on the annual staffing budget. >> We would monitor that. Correct.
>> I would move Oh, >> go ahead. No, I was going to make a motion. I moved to have the JC's warming house open four days a week. Um and school holidays. >> Yeah. Okay. Um
and do not offer skate rentals but offer free skates as we have them available from donations other parks. Leftover budget. Sounds like you might know some Kayla. Um, and to Yeah, I think that's
>> very good. Yeah. And just again, I mean, you you have it handled, but yeah, just a marketing blast like we just want I want I want I want this thing I want nobody to be able to move on this thing. So, let's just let's crowd this thing up. But, uh, yeah, that sounds good. >> I'll second that. >> All right. Motion in a second. Any
further discussion or questions from staff? No. Hearing none. All in favor say I. >> I. All oppose, same sign. We're open four days a week. Um and the new 9F the bleachers at Memorial Field three.
>> Thank you, Mr. President. In reviewing the 30-year capital plan, the bleachers at Memorial Field are set to be replaced at 2050. Uh there's one set of bleachers on field three that are in uh um need of
uh replacement and we are there's funds in our current budget and we are um requesting that we be allowed to purchase those bleachers. The bid is uh attached there. It's $5,500 if I remember correctly. And uh that is
the set amount that would be added into our capital improvement. And again, I just want to reiterate that uh we have current funds in our budget to purchase these. And with that, we can take any questions. >> I think just the only thing for me is as we move through this and continuing the
the capital improvement budgeting plan that we notate these things that we are utilizing and taking out of this fund um as like anticipation, right? Like because the whole thing was 30 years from now, we're gonna have have to replace things within the system. And so let's just when we're going in and have
some things that are, you know, glaring and that we have money for that we've kind of saved for, not necessarily in anticipation 25 years from now, but um, you know, that we're kind of notating these things so that we can present to the council like, hey, this is I mean
5,500 bucks isn't nothing. And, um, this is something that we've been able to to prepare for. um you know again it's not six figures but um just continuing to notate those things over the years so that when we when we go back say okay we took this out of the fund we took we didn't budget for this but it came up
right um and uh just to utilize that Andrew >> um so when you say 2025 m maintenance budget that's our operations for this year or is that the bucket of money we've set aside from the council? No, within our operating budget, it
would we have a line item that is for maintenance and this would we have x number of dollars in in there and that's where we would code this to for replacement. >> So this is not coming out of capital improvement >> it and correct. So I have a crazy idea.
This is I think exactly what we ask the council for of hey we need to set aside money to replace stuff that breaks. Could we ask them to use 5,500 from that fund and then use this house? >> We could. >> Yeah, because I because the capital
improvement fund is for this like this is what it's for. I mean, it's an item that we have we have listed and it is accounted for and we've got money for it, right? I mean, we've only saved a little bit of money towards that dollar amount, but that's kind of the the
point, right? we're going to get some amount of savings utilizing the the 30-year capital replacement plan or improvement plan. So, I think Yeah. >> Yeah. to your >> seven days then or for the four days. >> For the four, I think. >> Okay.
>> Oh, you're right. We could do seven then. >> Well, I think we could always we could always afford seven, right? But u I think I like four to start and just kind of get a head count, right? and uh make it a night like to Mike's point a soft launch on the on the warming house. I
mean, >> and if we get feedback, too, we could >> Yeah. Yeah, we can open it. >> We need to be open Monday nights. Yeah, we can. Yeah. >> Yeah. If it's hot. Yeah. Yeah. To your earlier point, right? This is a chance for us to go to the council and say, "Hey, we've been asking you for this money, right? There's a storm. Screws
are falling out. It seems bad." Like, this is why we ask you for this money. Can we have 5,500 to replace this? it's not going to be in our capital budget because we're getting better about this. Like any chance to share this victory with them would be huge. >> So,
>> and I think to piggyback on that, like anytime this stuff comes up, like capital improvement stuff, we should get it right away. Like again, whenever staff notices that there's something wrong, we got to get it here because this kind of makes
that effort look kind of dumb because we, you know, like we identified this and we said 25 years from now, this thing needs to get fixed. Well, I mean, if the storm blows through and this was damaged and it was damaged relatively recently, we just need to say, hey, we've set money aside from this. And,
you know, we projected it at 2050, but you know, it got banged up and that's what we set money aside for. So just like again trying to be proactive within the system and identify things that are starting to either be a safety hazard or just need to be replaced or torn down right away. And again this is a great
example of that. Um so more of this and more often would probably be better and just like having as far as maintenance is concerned like this this mindset that hey this is starting to look kind of crummy. Let's document that, right? Like, and and how long I mean, you don't
have to get too far into it, but let let's make sure the dialogue is open about certain amenities within the park looking bad. And so, we can anticipate five, you know, or five weeks or five years from now, making those adjustments and moving our timelines up because we
do that annually now. So, if we need, you know, this one's maybe more of a rush job. Um, but you know, if there's something that we can anticipate two or three years from now that maintenance staff has identified, we can we can push those things forward, right? I mean, this is 25 years in advance, but you
know, maybe we only need something three or four more years in advance. Those types of things. So, this is a big win. Um, but we just need more of this. Um, and and very much appreciated. Um, yes, because I've never had field three. U Mike, do we have time to get the
approval from the city council in before you guys need to like hire for this and before like the next meeting or like is there do we have a good timeline here to be able to request this and make this happen or >> I can review that with our budget director. We are we do have a budget
workshop scheduled with council and but I know the that process is already at the end of the window and so that's why I we were just recommending using that line item for that. Um but
>> this wouldn't have to go to the workshop right it would just be like in the past we just have an item on the regular meeting say hey we need money from this account. Yeah. >> Right. We could do that. It wouldn't go on this next the December 1st. We couldn't we won't be able to meet that
deadline, but we can go on the second uh meeting for uh 25. >> Well, we probably don't need these bleachers anytime soon, right? >> Well, there's no use out there right now. >> We'll probably be okay to >> But I mean, like, is it because we're
using the money for the warming house? You know what I mean? >> Well, I mean, we have the money already, so it's just kind of a savings, right? It just ends up being a $5500 savings on the maintenance budget. So, I mean, >> I guess, >> yeah, I just want to make sure this is spent out of the right thing, I think,
in reality. And if there is some amount of savings or we can have more staff or it helps us in the the school um holidays and things like that, then then great. But, >> I just didn't want to hold up hiring for it is all I was saying because like >> we've got the dough. Uh we got
apparently a couple extra labor hours available to us from the from the summertime. So, >> but yeah, >> yeah, >> I just want to confirm I what I think I heard was the park board may be wanting to ask the city council for an
additional $5,500 in the 26 budget. Is that a true statement? >> No, no, no, no, no. >> Okay. >> All right. Just wanted to make sure that that's what I heard. And if that was the case, then we would need to >> have some conversations with our finance director in fairly short notice. >> We have Yeah, we have a capital
improvement fund. We'd like these bleachers to come out of that capital improvement fund. >> We have money >> for I guess whenever we I mean the money's just kind of available. So um we
can just utilize it as you know by making requests. So, let's just make the request to council say, "Hey, we need to make a draw out of the improvement fund um for these bleachers. They're in disrepair and this is part of the uh I mean, you know, we can present it however we want, but um you know, this
is on on the list for improvement. It just came up quicker. We need $5,500 to replace it out of the fund." So, it's accounted for. That's one of the things. So, it's completely accounted for. Um, so
I think we're if we don't have any other questions, comments, or concerns about the agenda item, um, we'll be looking for a motion to do such a thing. >> Oh, yeah. You make that. >> Yeah. Yeah. Go ahead, Andrew. Done this to myself.
>> Uh, I move to direct staff to request 54.998, which is so close. I don't know why they Anyway, um from the council from the park board's capital improvement fund. Um yeah, I think that's it.
>> Yeah, to replace the the bleachers. Sure. Yep. And again, I you know, I think the comment on that is just it's it's on there. It's on the list of things that we have. So just, you know, it just came up faster. So, but it's exactly what the fund is used for. So, we'll be looking for a second.
>> Yep. I second that. >> Very good. Any questions, comments, or concerns or further discussion on the motion? Hearing none, all in favor say I. >> I. All post, same sign. We'll replace the bleachers. Hopefully, um, we'll move
on to staff reports. >> Thank you, Mr. President. The only item that I want to remind everyone is on December 5th, we have our Christmas tree lighting at 5:00 pm. So, if you would like to join us, we will be there with brand new Christmas lights on the tree
uh just couple weeks ago. So, it looks really good. Sweet. Uh anything else uh from staff? Oh, yes. Yeah, it's if you don't have anything, it's fine. Anything further, like anything you want to expand on the
recreation reports, totally fine. Otherwise, if if it just is asis, we're we're good to go. >> I've attached a end of the season video >> and it got 1.6,000 views. >> That's about a thousand times more views than this video is going to get. So,
that's good. All right. Anything else from staff? Nope. Very good. We'll move on to us. Um, we'll start with me. Um, I honestly the I finding out that the trash emptying is is the park's responsibility in downtown.
Is that >> the trash cans are done by our folks? >> Well, we have a contract and then if the contractor doesn't do that, then the staff picks it up. The contractor only does it I forget the contract. It's either one or two days a week and then when a busy weekend comes up, then staff
pick it up also. Let's keep a better eye on it. I think um I I don't know. I mean, it's been like the last three weeks, maybe even last month. I mean, the the garbage is just overflowing in downtown. So, I it's
it's a lot um on almost every corner. So, again, if if we don't have a staff time to do it, let's just maybe find a way to get more cans on every corner. I guess I don't really necessarily want to do that, but we need to find a solution to that because they're just overflowing. It's crazy.
Um, and then, you know, kind of a bummer, but it's just the skateboarding kind of continues inside of Lyman P. Um, it's just like, I mean, probably not not recently, like in the last week. Um, but, uh, again, down there three to four
times a week, there's usually some young person um, skateboarding down there. Again, I don't necessarily think the signs need to be in a better spot, but um you know, I enforcement there, I guess, is probably I I could tell them to, you know, hit the brakes, but uh
they don't really care for what I have to say. So, um it's just kind of one of those things that uh um I don't know, you know, if the public is really that far into making sure that people aren't skateboarding down there, but um yeah, it's pretty consistent now. So, um, at
least twice a week, I see somebody down there skateboarding. Probably not in the winter, but um, you know, looking forward before the skatepark's built. >> Where are they skateboarding in the park? >> Just down to Lman P on the bricks. So, in front of the amphitheater.
It's a great spot to grind for sure. And there's a lot of open spots and a lot of steps for them to dink around on. So, but we have it posted on the on the bathrooms, but it's not like right in front of there. So, I mean, and the and the the stone's getting pretty banged
up. So, I mean, it's if it wasn't getting destroyed, I guess I don't really care. But it is they're they're beating it up pretty bad. And so, that stone's not not surviving uh very well with the with all the traffic and uh and
the metal being rolled across that. So, but and then the graffiti again. I mean, I just I I don't know. Like coming down underneath the bridge and then coming back up, there's been the same graffiti on the back of that sign. Like again, you come
down underneath the bridge and then come back up to Kowanas. There's been the same graffiti on the back of >> I mean, we talked about this last month too with with um with Rotary on all of the slabs. It's just I mean, just walk that path. just come down Lyman P and walk that path all the way down to
Rotary Park and you'll see plenty. And it's just been that way for for quite some time. So, um I again, you can't catch it every time. You can't catch it all the time, but we got to be a little bit better on on cleaning that uh that graffiti up more consistently and just
finding a way again outreach to Ascension or whatever like whoever, you know, whether it's our staff or just, you know, community service that want to bolster. Let's let's try to find a way to clean that stuff up because it's it's it's too it's it's just been there for too
long. So, that's it for me though. Uh, Andrew. >> Uh, same thing for me. The graffiti and Gregory. Uh, just seeing it over at the playground. It's I didn't even notice it. It's on one of the benches over there. It's the same stuff that's been in the center of the park since June.
Same like tag, same paint, so I'm assuming it was the sameish time. But yeah, just it's kind of a bummer, right? We've got a nice park and then it's graffiti. Um, other than that, I I betrayed Brainard and ventured to a Baxter park a
couple weeks ago. Um, just kidding. >> The child hungers for more playgrounds. They have um garbage cans year round and they're in covered containers and it was really nice cuz he had a runny nose and there was a garbage can. I was like, if
this were Brainer, we would have a garbage can right now. So, I would love to get to a point where we can have and like the playgrounds are just filling up with garbage cuz they're gone now. So, I would love to get to a point where we can I know it's a big staff commitment, but also garbage in
the park makes it not as fun nice to be in. So, uh to get to a point where we could have some permanent garbage installations in expected places by a pavilion, by a playground. We're going to be able to go off-road here soon with the new mule or whatever the Kawasaki.
So I think uh >> Gator will take us places our feet never been before. >> Yeah. So that's all I got. >> Ken. >> Yeah. Um I don't actually have anything else. >> Okay. Very good.
>> Sir, >> uh any follow-up comments from staff? Nothing. Okay. Very good. Um we'll be looking for a motion to adjurnn. Move to adjourn to the December meeting. Say that. Whatever. >> I second that. >> All right. Motion to second. All oppose say all All in favor say I.
>> I. All oppose. Same sign. We are adjourned. All oppose.