will call the special meeting of the Parks Board to order Burns pres Miller yes Sandy here schaer yes sh here all right we will do the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to
the Republic for which it stands one nation under God indivisible with liberty and justice for all all right I will look for an approval of the agenda do we have any additions or anything on the agenda the only thing I was going to ask
is if we want to do a public forum today for any items not on the agenda or if this special meeting will not have a public forum um I think everyone here will be speaking to something on the agenda so I don't know that we need a public forum with a special meeting today
right then I will move approval of the agenda as written we have a motion by Paul and a second by Cara any other discussion not all those in favor oppose same sign motion passes moving on to unfinished business
uh 5A consider pickle ball agreement with the Lakes area pickle ball association yes thank you Mr President and since we are talking this a little bit earlier the pickle ball Association they had some verbiage uh regarding the insurance and that identification
requirement from our attorney so they are uh speaking with our attorney now and and to your point we're I think that's going to be the only topic if not we're going to make a conference call to hammer out all their concerns but uh for right now they want us to put a hold on
the agreement until those topics can be resolved okay um so you're going to work on facilitating that correct okay do we have any other discussion on the pickle ball um
subject Cara yeah um so I know I was not here for the last meeting but just looking over the contract on 3A it looks like I was just um the hours seems like they get like all of the prime time hours from 8 to
12 that every day I don't know if that's really fair maybe you guys talked about that yes we what we spoke about at the last one was that either we're if we're going to be going every day from 8: to 12:00 noon that when the public come to want to play they either give them a
court or they allow them to rotate in and the pick a ball Association was 100% good with that the other option that was Monday through Friday and the pick a ball people say they would like the daily one and they would either allow
them to rotate in or give them their own court so are we you feel comfortable about I guess I just like I know if I was just to like show up and there was a bunch of people playing I might be a little bit nervous to be like hey can I play one of those like feel like maybe
we should at least have one open court but I know we are uh with this agreement we're also sort of following what ironon is doing our neighbor and they also allow that uh 8 a.m. to 12:00 noon um
time frame and um so we're sort of following that practice and but again the big thing is that they're able to either rotate them in or give them a court to themselves but whatever the council would like to do because it is tabled we can go back either way if I
may just to help Cara or Andrew maybe you want to go first oh um maybe this will clarify going to ask Paul I thought our motion was specifically Monday through Friday so yeah and I thought so I was just going to say for Cara's benefit that was pretty much the largest topic of conversation I think what most
of the board members had an issue with was sole designated time for only members of lapa I think Mike was working with them on that you know members of the public are welcome to attend they want to use it as an opportunity to maybe get them involved in the
association um I think we did also talk about the Monday through Friday Friday um aspect and leaving the weekends fully open to the public um and then also um making sure that you know either they leave a court open or they allow people
to rotate in and I'm open I guess to saying that you know maybe we just require them to leave one court open just for the facts that you brought up Cara about the people being uncomfortable going in front of a bunch of people not knowing who the ring leader is and maybe having an issue
with trying to get Court time during those hours yeah I don't know I think that would just be nice I mean I don't even not that everyone's shy not I just it might be kind of intimidating and then it might make it so people don't want to
play if there's Not Just An Open Court available but I don't know yes Mike yes Mr President I think that would be more than adequate uh compromise is that we request them that they leave one court
open to your point that you know when a beginner comes up they see a group of people they're a little shy but if they can see one court at least open that uh they're welcome to go join that one so that would be you know we're hoping to
get and we are by Design we're looking at eight courts there um so that would only be you know Seven Courts for the for the users so I think that would be totally you know understandable that we compromised in that manner yeah maybe it's just like always you know court number seven or eight or whatever like
maybe there's a way if there's going to be signage like to say that this is always the one now obviously if there's like a tournament or something sure that makes sense that they' need to use them all if that was scheduled but just having that one available and then also having them work in I think it should be both
options good I mean if you guys think that it's not just my decision Andrew did you have anything else um yeah I I guess I generally agree Cara that like should be a court open or
Monday through Friday I guess Mike I want you to feel like you're empowered to negotiate but I'm a little frustrated that our motion was Monday through Friday and then um this doesn't reflect that and I had to go back and watch the meeting to be like I thought we talked
about Monday through Friday and there's no notes saying I had to negotiate with them to do one court open instead of Monday through Friday so I'm just a little frustrated that feels like it got lost and whether that did or not um I'm not sure but feeling like we're kind of
have to play detective about what we motioned and then how this turned into the draft is a little frustrating right and I under and sorry for that confusion I thought it was that was the direction if the pick a ball Association
would like to go either way if they do want to go every day that they at least agree to that so that's where I thought the direction was so I apologize um just trying to move it forward but U totally
yep and yeah I I think yeah I guess to add to that I think it should be Monday through Friday um only and they should have an open like an open court Monday through Friday and then we like open courts everyone on on the weekends I don't
think there's I still agree that you guys Monday through Friday should be all the they get to like control and then it should be open if that's possible I know we want to have it I guess I don't quite understand I I read through everything I could
but so yeah the only issue now is that you you have a motion that was to present them with something so I think you need to present them with what your motion was originally I mean you as a board can decide to take that motion back but you have made a motion you have
that has been set forth from you and so without Act saying that you're no longer taking that motion you need to readjust it that way so either there needs to be a new motion for something different or the original motion should be followed so I think the original motion is what
Cara is saying correct that we specified Andrew you went and watched the tape it was Monday through Friday it was definitely Monday through Friday I didn't pay attention to whether it was also leaving a court so maybe it would be good to set that motion to I
think it read that we leave a court or they allow people to cycle in correct just let's just clarify yeah we can just make another clarifying motion give staff Direction on yeah I'll still be voting
in but we we should still do we have any other discussion about the pickle ball plans for Gregory Park the other question I had was I think something the mayor brought up about insurance is everyone comfortable with the changes that were made it's
still not evidently clear what the requirements are I think it's still a little bit muddy it sounds like there's going to be an additional meeting between staff the attorney and the pickleball Association to clarify those thank you Mr President
the the question that they have is that when they do allow public to come into their their rotation that that public person if they get injured is that on them or is that on the city they don't want it to be on them rightly so that's I didn't want to make that judgment call
that's for the City attorney and that's why it's over there I would believe it's going to be you know they're not a member so I don't think it would fall underneath them but again I'm letting the City attorney make that call Mayor yeah just to clarify so the
people watching out of home understand when we do this type of thing with baseball t-ball with our YMCA with Community Ed those that is the the insurance is a requirement for that same is the case
with events we require insurance for events as well so this is standard operating proc procedure for the city we have any other discussion related to the pickleball plans at Gregory Park hi my name is Kent Johnson I reside at 7011 Browns Lane in
binard uh and as a tennis player uh I guess it caught us somewhat off guard to hear all of the plans regarding Gregory Park and eliminating tennis courts and so forth um we're with a group that takes
up four or five courts uh three times a week at least in the summer and are quite surprised that we're going to lose our courts there entirely I don't quite understand why
the I mean there's three courts there now why we can't just continue to share courts uh in fact the pickle balls players played there a couple times a week that I'm aware of so I guess the uh
the whole eliminating the tennis courts entirely there except for the two uh is is somewhat of a surprise um so I'd really ask that you reconsider the whole program with tennis
courts versus pickleball courts uh I know the last money that was spent were for Te pickleball courts over in the north east side um which obviously are from what I
heard uh nobody likes because they face east or west or they're on concrete or there's some sort of a problem with them but um I I guess I'd be for just leaving them as tennis courts or maybe uh
putting in some uh movable nets for pickle bable uh rather than totally eliminated them so I guess that's all I've got thank you for your comments sir and I'm sure there's a number of other people that would probably go along with some of those same
comments thank you and just so you guys know we do have a three minute time limit but you were totally spot on on it um mag Douglas I live at 984 delmare drive that's in Brainard um enthusiastic tennis player have have played for a
number of years on the Gregory port on the Gregory courts and they've been wellmaintained we have a group in the summer of of Lake people that also join us and play tennis
um enthusiastic players it builds a community it builds support um just hate to see those courts not be tennis courts right now the there have been pickle ball players they pull the Nets down I
know it can be damaging to the courts but they can use them for pickle ball um and there have been other T pickle ball courts built so um there's been a tradition of tennis
the who is the lawyer Patrick johnrick John Fitzpatrick um for years the Fitzpatrick's live uh right next to the courts and have been supporters of the
tennis courts I'm sure they'd hate to see it turn in to just pickle ball thank you thank you Larry Kellerman I was here last month on this and the only thing I'm going to say today is that we're going on the agenda for your meeting at the
end of this month your regular meeting so that we can take a little more time to present to you in full document doents and data to show why it is important to keep those as tennis courts and why it's not
really PL plausible to make those into the pickle ball course that you're looking for where you should be looking more openly to a full new set of pickle ball courts similar to what they've done in Cross Lake and ironon thank you thank
you we have any other discussion about the pick a ball courts seeing none we will resume this at our yeah I moveed to amend item 3A to be access for members lapa members daily
or sorry access to lapa members Monday through Friday uh 8 to noon and then to also uh to retain the section about allowing one court for the public we have a motion on the floor is there a second I second that we have a motion
and a second do we have any discussion about that motion see none all those in favor say I I oppos I motion passes all right moving on to item five 5B discuss the banner
program thank you Mr President we've modified our Banner program to be in unison with what we've sort of done in the past we've tightened up some uh uh uh some protocols with that and we are also going to be looking at working with
one vendor to make sure that the con the Banners are all in one Unison and we work with that Banner company we're also going to be looking at um having those individuals come to us and sort of like our our memorial benches it's X number
dollars plus the actual material so it'd be I think it's $150 for one Banner plus the cost of that Banner the cost can go up or down or all depends on the design um but one thing I want to turn over to Lisa is that one thing that I've noticed
is that we don't have a lot of protocols regarding standard operating procedures and and so that is something that I want to just share or let Lisa talk to and how we're doing that across the board in public works and also here in in uh in our Parks and
Recreation um so with our last meeting from January when um the mayor brought up the banner program um there was a lot of comments of the banner program not being sufficient following guidelines
mismanaged um so I'm looking to set up which I added to today's um meeting is the park uh board procedures for the banners from one to all the way through I think it's seven um of the beginning to the
end of the process of what Banner program should be just so it standardize um that the operation would work um a lot better it would streamline everything would be correct sizing um we would be able to look at their their PDF
file and send it to our one organization or um I think digital Inc is who I've been talking with um to put everything all in one um they would send us all the information the check um they' fill out
their the program the banner program form that we have um and then anyone in our office would be able to take care of it um they wouldn't need to question how the process works or who to talk to or any of that so we're looking starting as
this one um among other things to put into procedures and that's our new Banner program we might also look out to a couple vendors and to sort of get a a bid process if you will and because we
also use several vendors regarding Printing and would probably want to make that more a fair process would you like me to come back with a proposal from different bids or just use our staff
recommendation what uh discussion or thoughts do we have on that Andrew I think it's great that we're starting to get procedures around some of the stuff just just so we have a process in place it's really great um I
don't have a strong opinion about the vendor we're using I think especially if right we're looking to them to do some of the organization in coordination it's whatever y'all think is appropriate and not like there's not a a high dollar
amount we're dealing with so I don't really care to be honest I don't know how everybody else feels but yeah my request is that it's a business that's within the city limits of Brainard love that
yeah Jonathan yeah so I mean as far as the design of the the banners themselves I mean I I think it all just kind of boils down to you know if they're handling the like Logistics of getting all the assets and things like that too
um you know we'll have to just kind of see how much they're going to charge to actually design and develop and charge back to the city I mean I don't know if that's included in the cost of the banner and then um and then the the fee
is is is the I mean is The Rake but um I I guess I was maybe not entirely certain on on that yes thank you so regarding the design I just envisioned the vendor this the individual that is purchasing the
banner is going to come to us with a design in PD F or whatever lingo is appropriate for clip art and all of that I'm not sorry I know I'm really butchering this so that is how that's
why we have standard operating procedures and uh so either way whatever we do if the vendor wants very specific we say give us a design if they just want you know legs Printing and then a phone number and their logo poof that's nice and easy too okay yeah I wasn't
sure I guess if if yeah the vendor was coming to us with the with the designer if we were putting it together for them and that was part of the manufacturing or not manufacturing but the cost of building the banner so okay yes yeah they would send us their their actual
stuff for marketing yes Paul I had some just questions about um mostly installation and removal so my understanding is public work staff will still be doing the installation and removal um do we want to so I kind of
see this a couple ways one where we want to keep it open for the whole year if someone wants to purchase a banner like mid year and have it installed but I also don't want to put a huge burden on staff to have to go back and install banners throughout the year and kind of
do this in one holistic thing where you guys solicit to advertisers or businesses to do it we have like a cut off date that says that you need to have your application for Banner advertisements in by xate and the installation will take place
whatever that is May 15th May 1st and then have a specific removal date in here also to say um so public work staff can know that okay this date on the calendar is when we go out and install we remove them on September 30th or
whatever that is rather than kind of leaving it open on a coordination aspect on when those are going to get removed and things okay I mean I don't know what the board's thoughts are on that my thought actually is that is a great idea mainly because it is really important for people's marketing dollars to know
um you know how many eyeballs during this particular duration so they can uh understand their um value there yeah Roi yeah um and follow up to that though I would actually be on the opposite side
that I would be open to them being able to spend their dollars throughout the year with us if they want to do do it afterwards because if we don't take their money some else marketing dollars yeah maybe it's just the removal dat to say banners will be removed by bike yes thank you Mr President I think I like
that um idea and then I'm just thinking if I'm a person wanting to buy a banner it's middle of the Season hey I'm still going to pay that because I really want it and so we go ahead and put what if it's middle of the Season there is very specifically in the first uh paragraph
banners will be installed and removed during the season of the amenity um and really that should be season of the sport um so like for pickle ball whatever the season is there softball baseball the basball association and so I I didn't
want to get very specific but we could use examples if you would like to have a cut off date it just during the winter when you get in that cold season it just destroys those banners very quickly um and so I uh maybe we could even a hard
deadline during the the the program of the amenity or during the season of the sport with a hard deadline of October 1st or whatever we look at that we look at uh our staff schedule because they're going to be taking them down we're going
to be storing them to keep them secured and then if they come back and and do that again then are right so we could put that verbiage in there that it's again it's for this the season of the sport with a hard deadline of whatever
date Cara um I have two things so to go along with that I just want to make sure that like our staff time is being utilized you know I know you know how to tell you know your staff but like don't want to have them like putting up one banner and they're like running around all the
parks and then taking down one banner and so I I do think we should have a couple cut offs maybe like spring Sports winter or like spring and summer and fall or however you want to work that um but like you know racing to a park to put up a banner for one person who
decides they want to give us I mean I appreciate the money but um that's my first that and then second I think we should get bids from our from like three you know within City Limits we have a lot of people who are really talented I think it's only fair that we would give
them a bid have that opportunity and we can say it's two years or we can do one year at a time or whatever you want to do but I think it' be just good to give them that opportunity Dave so I just have a couple concerns about the process and this isn't a knock
on on what we have here it's just wanting to shape it better um I don't know how I feel about this the parkboard putting together a whole package of what you want your parks to look like and then just saying have at it put whatever banners up you want I
don't think that that's a smart idea I think if you want to have a banner program I think you should be very direct and specific about what you're looking for so if there's a design standard or something that you want I think I think now is the time to make that decision um I think there are places that it looks good I think we
talked about that for like baseball fields I think that that's a sharp look for baseball fields I don't necessarily think that every structure we have will look good with just random stuff posted I will also say that I've worked as a graphic designer you are not going to
get good quality logos from people that's just not going to happen so if the idea is we're just gon to have these beautiful logos up on everything it's just not going to happen it's going to be low res it's going to be grainy that just tends to be the case so working with the customer much like
John said they're going to build in a cost for that stuff um I prefer the way it's written that that we should have them doing that because what I what we'll bog it down is they send it to staff staff gaers everything up we send it to them I would rather that they work
directly with the provider that provider creates what it should look like and then that way you guys don't even have to worry about it because you've already pre-approved what that type of concept or look would be but the other thing too about this is one I think the price is too low I think $150 is too is too
inexpensive for a banner in the grand scheme of thinks what's that going to pay for right what what's the goal with this are we trying to recoup money for facilities because 10 Banners at 125 bucks that's that's nothing right that's not going to get
you anywhere so um I think you need to look at that I think you need to know what the value is and then what the cost is obviously I would rather that we have some kind of set cost knowing what our agreement is with the provider rather than say plus whatever the banner costs because then we're making too many
variables right the agreement with the provider will know what that cost of that Banner is going to be we built that into the price that's the price to the customer then we go and we put them up um I also would look at this from more of a individual
piece by piece basis so what does the parkboard want to see banners on what do you not want to see banners on and then are there different styles that you're looking to have in different areas so that we're not just going have at it here's the parks here's all the stuff that we allow banners on and then we
just get what we get I I I don't think with all the time and energy you've spent doing Master plans and actually doing color schemes I mean you guys went through shingles siding like signs I mean the the amount of work I've seen you put in it seems
silly to me to then go put whatever banner up you want I think we need to be more deliberate with this and and get the product that we want sorry I uh I'm still with Dave on that one because I do think um and a lot of this for me promotion wise I think it
would be local business wanting to have that and you know not to knock anyone but like local businesses are not going to have a incredible designer in their back pocket so if at least if we just if we
pick a vendor that's going to do the printing here maybe we have an Avenue where they can like okay hey you know if if you don't want to come up following our design standard the vendor knows our design standard and they'll charge you accordingly you know to build this but I just yeah I again I want to promote
small business being able advertise on there and I think limiting them to hey you got to come with to us with a design and not providing them with an Avenue we're not going to get what we want out of that and then to pick a vendor that does follow a certain design standard
they'll be able to take the assets and build it for us um and I think that's maybe just maybe a better route to do it like hey we we've picked this vendor we like them they' you know our costs are aligned and they they understand our design standards so now when people come
and they want to do this if they they want to pay to have somebody design the banner our vendor is money and they can just do it you know as an outside deal like whatever I just need this to follow brainer Banner design standards or whatever it might be but to Dave's Point
yeah I I just I I do feel like it's maybe kind of unreasonable to to have them come with their own design um and it does add just a little bit of friction to having people do this because they're not going to do all their all the extracurricular and then they're just going to go ah whatever
like I don't want to have to go through and talk to this person to make this to have this done to give it to them to do the thing and uh I think that's just too much friction for such a low price point yeah exactly what you're saying is
exactly what will happen right and it's not it's not a knock on anybody that that has their logo I I love what people do with their businesses and their advertising but most people are not graphic designers and most of the time they don't have the ability to get what they want they want to work with someone to get it done I think we need to make
it as easy for them as possible but there's a cost to that right and then additionally it has to be worth it for the city you know I think there's a big difference between walking up to a tennis court that has a real clean look to it that also is logos and walking up
to a tennis court that just has random stuff on it and I think it's more important for us to control that and and look at it from a standpoint of what's the value to us cuz it should be an added value not a detracting factor so if there's logos on it cool but that
should add to what's there not take from it and especially for a really low price point we need to set a price point that is like rule number one know what you got right it's either worth people or it's not and if it's not worth it to people we'll figure that out really quick but it's setting it low and then
hoping to keep raising it is a bad is a bad way of doing business we should figure out what we think that value is and set it there and adjust accordingly as opposed to posted okay in 3 years your price tripled we don't want that so I just think we need to make sure we know exactly what we want before we dig
into it and on the contract mayor we do have the places that it's listed which would be the adult softball fields Buffalo Hills Park youth softball and Buster Park um so it won't be I I'm good with those five locations the five Fields
four yeah five fields in a dog park and they're all listed at 4x4 I think we need to stay with that same uniform size as well we have any other discussion Andrew are our banners squares today I thought they were
rectangular that does bring up a good point I think the 4 foot fence would have to be slightly smaller than 4 feet tall because of the cover on the top so I think we were discussing 3x3 yeah I think this talks like 3x3 or
4x4 I thought oh yeah I I don't I don't remember them being Square I'm I guess I'm not sure I haven't been up to like you know 3 foot by 4 foot I think maybe not entirely sure but we can adjust that and that that could be something with the designer too the appropriate size
whoever's going to design it yes thank you Mr President we have uh um the baseball brainer back or baseball association he's already measured all of these and that like at JC it is a 4x4 at
I believe it was Bane Bane is the only 3x3 is the 3X3 because it's a shorter fence and it's got that cap on it so that would be a 3X3 and so I just want to clarify that the other uh uh like at Gregory that would be the pickleball Association and
then the baseball Brer backer baseball would be at the JC and and Bane so that's why this is just for the other parks that this would go out to vendors that want to have a sponsor they want to put something up and uh they
they would they would see that it's just for those Parks because our agreement would be with the other associations to put up banners in those courts and areas a com so I like the we kind of talked about a couple things but like
more of a packet going out to these vendors or to these potential sponsors more than just this piece of paper and like letting them know what they're getting as far as like there are going to be this many eyeballs there's going to be like maybe just like one more sheet I'm not saying it has to be a packet but like you know just more than
this cuz I mean I'm not going to I would probably ask like well how many people am I going to impact with my dollars or different things like that so just even like a cover page that says that how many people play in each league yeah yeah like how many if you were to break down your dollars oh yeah we send
letters to go with the attachments to each one um so it's a a full page letter um I wish I would have had kind of a something to show you um it's kind of a standardized lezard um as I've been looking through past stuff um just to explain what the process is this is how
it works um and then they fill out the the form and then send it back but are you wanting something different than a a letter to the business I if you guys are already doing that I guess I didn't know that that was included but I think as from like um a
business standpoint that would be good information to have That's Mike and Mr President it will indicate some of the benefits on there you know it's a cover letter introducing the project um your benefits of that and uh just clarifying if you have any other
questions contact staff and email you know regarding the design whatever we whatever direction we get on there also would be you know if we decide if you decide to go the the vendor the the sponsor goes to the company the printer
or is that sponsor go to us and then we do that however you would like that that would be you know laid out in that that cover letter I really like the idea of having the specific sponsors go to a specific vendor that we have you know given our
design CR criteria to um and having them work directly and purchase the banner to be given to the city so that we just have to coordinate from a staff level with that specific vendor that knows what the specifications are rather than having staff have to
make a decision on if something is appropriate or not or meets our standards I agree with that Mr President so should our next step be back up a second and first we find a vendor that we want to work with and we
like find three quotes or three whatever we want like people give us quotes and then we let them know what we want and then we're able to kind of do what Dave says and then we have a standard of what we want all of our banners to look like and then then we can release this and if we have to change prices or we can kind
of change that up before it goes live and if it goes a little bit late this year and we don't have banners until summer I don't then that's what it is but I agree with Dave and like we don't want to go backwards or be like oh next year we actually have to charge $250 for one Banner you know I think we
should I agree with what Dave said and kind of yeah and typically when people do this too we or at least in the past we've done multiple years for people as well because the banners last more than a year I just think getting the variables right and and I'm not a
proponent of of bogging it down and taking forever I mean this doesn't need to be that complicated but I do think we need to get everything the way we want it ironed out quickly figure out who the vendor is
figure out what they're presenting and then not spend three years trying to nitpick what it looks like but just saying like that's great go with it let's go and here's the one we're going to go with so but getting all those details correct I think is imperative because you want to start this off so
that it is a threeyear process and we're just done we're moving forward we don't need to worry about it and then revisit it in two years when it's already functioning I think a direction for staff would just be to have to reach out to vendors um have them put together um
something that matches our Park design standards using their own business as an example and bring them to us or have those submitted to us and it's just like hey this is how you this is how my business would be represented on your softball field I mean if if you want to
have us promote your business as our sole vendor for this um you know they can choose obviously not to put the time in to do that if they want but give them the design standards of our Park what we what the color schemes are etc etc and then show us what your business would look like on
our banner and how you would design it when other people bring their their information to you and what the cost and what the cost would be to those folks so that we can lay that out then um as the market changes of course we can adjust inside of our letter but then set expectations for folks as well so I
think that would be the the best course of action just to be like hey you design it show it to us if we love it you're in um that sort of deal and then we're just going to send all of our business there so I think that's the best and then the pricing comes with it too but um I think
that's solid do we know what a good you know from a city standpoint do do we have an idea what a good cost point is or what the city's number should be talking to our marketing people I mean what is what is an
adequate fee that you think to to for like the actual creation of it or the the actual like for the eyeballs right y like oh for the eyeballs yeah for yeah your uh advertising doar more than 150 for sure mhm I mean I'm used to seeing
when we get sponsorship requests 500 to a th000 I mean but that's for like a parade or something you know but um but I don't know if that's a legitimate ask you know I like Dave's idea I mean let's
set it to what we think the value is and then adjust from there and if we don't have anybody that's buying banners we know maybe it's a little bit too high of a price point it might be a first year of like it's better to shock honestly it's better to be too high than it is to be too low but you got to remember too the
cost of the banner okay let's say the cost of the banner comes back at 100 bucks right you right there the banner itself is worth $100 you then your price point can't be 150 on top of that that's that it just doesn't make sense nobody could actually physically go do that um
exactly so from a marketing standpoint it just we we that price Point's got to be somewhere we might be $150 in it to a loaded rate for staff to go out and hang up banners honestly yeah yeah it ideally and again
this is just me ideally knowing the value right know what the value is what what do we just perceive that value is just do some market research check some other municipalities Mike thank you Mr President that this is part of my role
to do a price point uh price analysis on all of our programs and I indicated that I'd do that after we get one year done but if you want me to do that I can quickly do that because a lot of our just at a first glance a lot of our
programs we are way undervalue if I just throw in staff cost to do a banner going out there 30 minute drive 30 minute back Drive you're already looking at an hour of Staff time so but just so that at first I thought
when I saw the $150 that that included the banner and but it's it's $150 plus the cost of the banner but still even $150 to your point is would be very quickly added up um so I can do a quick
uh analysis on that and it'll you'll see my Excel document and it's it's you know it covers some very basic things I think that would be great yes Dave yeah I'll stop taking up all your time uh you know
to your point right right 300 is probably a mark right 250 is a is a deal honestly 250 for a banner is a deal um 300 is probably a mark but it's going to depend what the banner cost is as well so find out what that is work your way
back from there Andrew oh I think might it I was just going to add that uh we could do um like a sample if we were going to be a sponsor we'll make a 4x4 not a actual but just on a graphic design and do a you know this is 4x4
city of branded logo you know parks recreation for more information called blah and then we could have that in our cover letter say hey this is an example of what our standard is looking like um clean verbage so forth Etc but we could that will be probably something that
we'll do all just to help them keep it simple and move forward yes um two things one with this potential vendor I think I would be open to giving them a couple banners to not charge them for as a way to compensate
them for doing kind of spec work for us um at least to get folks interested that might right because I feel bad saying hey design a banner even if it's your business to hang in our Parks mhm and like they might not get it so to say hey if you get this we'll give you some
banners for 3 years or something and um and second would be seeing the list of parks and with Dave's point that hey if these look better they would probably fit in more places like I wonder if we could maybe catalog other places we could have banners like Gregory tennis
courts or could we do stakes in the ground by the splash pad I feel like that would get a lot of people interested right got the bushes have it between that screening off the drainage Pond um right there other places we could sell ads in the summer on the boards for the pickle
ball at Memorial um just if we have nice ads and we're going to charge a rate where we can make money could we expand this to get more folks interested it might be might capture bigger variety of companies I would be open to that discussion later but I think we just
keep it with these these few for year one and see how it works I think mainly mainly because uh in this particular experiment uh we don't know what they're actually going to look like I think just yet I we're basically leaving it up to some creative
genius to uh to put together what our Banner design standard will look like we just delivering them like what we want it to look like and then have them spin it up and so if we know what it looks like to Dave's Point potentially not a detractor right I mean we we function on
multicolor no design on you know whatever just throw it on our fence for a long time so it does allow us to just kind of start with this and let it rip and then if we do you know if the design standard does fit into into more areas uh yeah I think to
your point it would be nice to have a nice expansive list and and come up with no more places to put it so I think I think for now I'm still okay with just softball and and Buster Park but just making sure that you know longterm we're looking at other places to to fit these
that don't make them into an eyes sore okay so staff will bring that back at our next meeting correct and could we add the Gregory tennis courts the two tennis courts to our Banner program I I believe yeah I believe that's that would be all right I guess
it would I mean it all depends on how they look as they go up on those fences but I don't think it would be that bad obviously we'll leave the the other three uh empty for right now maybe a decision for the next meeting we see yeah okay yeah some Concepts yep but I
am open to that since we've already got fence space okay moving on to 5c brainer Baxter baseball association agreement thank you Mr President uh just going back do we need to make a motion
um if we are going to want regarding the banner program the company is going to go to the print shop or the banner or the sponsor company is going to come to us I just want to make that clear that the if if it me logistically
speaking I think it would be best that we provide the information to the company selected vendor that that this is our selected vendor for this you're going to get this rate etc etc it's going to cost you this inside of the information so I think that would be the
the best logistical sense we have consensus there y yes yes thank you so now that uh yes the brainer baxer baseball association they I spoke to them at the last meeting that it was uh 10e contract we went down the board
wanted to go to five years um he was concerned about you know his uh return on investment and I said you know at at five years this is what the board wants we can at the three or four year look at renot or reissuing another contract with
him if he hasn't made up his cost for those those scoreboards and so that's where it is now a five-year contract with the Brainard maxter baseball association so that is um uh that's been actually
adjusted do we have any further discussion about the agreement Insurance the insurance is property and liability insurance by the city nameing city as an additional I think was that one of the things that we wanted clarification on again on this
particular contract was the insurance cuz it was vague again I no okay if I basball Association is good with by City not not allowing them to choose the amount okay yeah I just wasn't sure because I know again that
one of was the topic on both of these contracts was the was the insurance okay very good and I saw the maintenance was updated as well yes do we have any other discussion did we figure out how much one of these costs no no I know they're
expensive I did not go and research that though Paul I did a little poking I think it's about 20 per scoreboard yeah and then the cost to get it installed yeah so high-tech is I they're
working with high-tech and I'm glad yeah I don't know 5 years is enough time for him to get his money back um but yeah I mean maybe we should look at I don't know I he was comfortable
with we would renegotiate and then go forward that is yeah it's a lot of money I have to say it has been a he Cory the president has been extremely Cooperative working with him he's a professional individual and it's just been really
refreshing okay move to approve the agreement we have a motion do we a second I will second we have a motion and a second to approve the agreement do we have any further discussion on the motion seeing none all those in favor
say I I oppose same sign motion passes moving on to it is 5D award proposal for Buffalo Hills Lions Park parking lot project yes l
uh if you can scroll down a little bit more um we included the the bid specs in this that right there that table that is the bid specs that was sent out to all of them and uh talking with the city
engineer regarding the range of those uh uh dollar amounts those other the two higher ones are outside of um brainer Lakes area and so if they did want to mobilize and come in town to do that we we just sent it uh because they are a
big vendor if they were doing another project in town then their mobilization would be a lot lower um obviously they're not having another project in town uh similar to this and that's why their price point was so high yeah I mean I would tend to agree
with Jesse's look at this Anderson Brothers and Knife River they're Paving Contractors these types of projects really aren't their main sole focus and so the top two prices I'm and then the bottom two are pretty reasonable um it's
nice to see that you know we had a kind of a produced set of drawings um and quantities and things that were sent out to them so that was my biggest concern was what were they kind of bidding on and are they Apples to Apples and it looks like they certainly were um and so I would be comfortable um making a
motion to approve Pratt uh I think that was little bit right Prat affordable Excavating yes in the amount of 38,000 $985 for the Buffalo Hills Lions Park parking lot project and I would be comfortable seconding that
motion we have a motion and a second to award the uh project to Pratt Excavating do we have any discussion on that motion I have a question um we haven't talked about this for a while so um with that one entrance and exit this is not my
expertise but like is that enough considering people are used to being able to like you know come in and out of the whole entire park is that one little spot enough to get people in and out and thinking like how are we going to grow grass or whatever we're going to do like people are still
going to be driving the old way if we don't stop them from doing that so like is that enough surface area or do we need to have like another spot where they would exit I don't know I'm not an expert Mike yes thank you Mr President there isn't going to be just going to be
a parking lot turning in and backing up and then going back out that same entrance entrance so it's one entrance and one exit what we're going to be doing on the other side where it used to be that you know uh we're going to be taking out that curb putting in a normal curb but we're going to be putting up a
barricade just so that ought to have it right you just they've always been doing that entrance and our exit we're going to be putting up like a little barricade just to let people know um and then redoing That Sidewalk there and on top of that our Parks crew is going to be uh
sing that area that old dryway we're going to putting down top soil and all of that and then we're going to be uh not soing sorry we're going to be spraying um seed and and getting that Reed for grass and then obviously roping that off
so people don't play and walk on it and so forth but yes that's like a wide enough entrance it just looks small for like in and out and I know I sound stupid but I just want to make sure before we um and I'm not saying we need like another entrance
but like just making it's wide enough because it gets that like a small space over there I live over there so I mean it gets to be very and then people always park on the road there too so just like planning for that for there so there's like not accidents but again
I I we had to have to trust that you guys I mean that entrance looks like it's like 25 ft wide which is a pretty standard entrance yeah I was just looking at the scale here trying to estimate it um and so that should allow two traffic if you have someone exiting
while the same time someone's entering definitely going to slow people down which is good um yeah that is I don't think the two access points is a big deal honestly um I think people will get used to it especially if you barricade it off and right for a while until people get used to it and that full
height curb will also be a good barrier good sign that you're not supposed to drive there right okay good enough just want to double check we know that people drive on grass all the time put Ro
sit yeah had a couple extra Andrew uh the other thing car the arrow for the coming out of Barrow that's roughly where the playground's going to go right so that'll be a good deterrent as well yeah but it's not going to be up there anyway oh well yeah there is a
playground there that's true yeah well we've got the money to replace this here okay so removing it which is that'll help too only select few people will drive through monkey bars Mr Mayor when are these BMS going in I know I see Zero BMS I see Zero
burms you want to burm the around the parking lot i' I've seen this master plan the master plan calls for BMS I see Zero burms be noted that the people Let It Be noted that the people want BMS I mean that's a that's a good point I mean if if we're going to be Excavating the
parking lot can that material be left on site rather than usually the contractor will just take it and dispose of it um maybe that material can be left on site and seated SL mulched along with the project in areas around the
fields yes I know that another project that we had many many many many many many yards of dirt were removed that could have been many yards could have had every BM in the city so let that's we are in the business of BMS folks let's capture all the dirt we
can okay uh can we look at very specifically where those BMS would like where you would like those BMS to go don't you get where the BMS are shown oh see those see see those trees right there see those that U nope up there you go you got
right on it that's a BM whole thing BM all the way up up and around up nope up and around all those circles up and around up and around those are BMS buddies means you could probably start building one you're definitely not going to have enough no no I'm not say I'm not saying that that we need to build them
all right now however we are material we are once again removing the material that makes them so let's not let's not have that disappear this time Mike we will most likely have to go
out to bid on this that will be um that will be an uh excess of work for that contractor and I and that was not in the scope I don't believe Lori can you bring back up the scope of work
oh it doesn't I'm not saying that the burm has to happen today just to say what I'm saying is your master plan calls for BMS under their common excavation maybe this is just something we can follow up with Jesse that common excavation number likely includes like
time to remove that material from the site and truck it somewhere right and so if they do not have that Trucking cost and they're just wasting on site they might be open to a negotiation um leaving that a yard on site and just
placing it um whether that they place it in a form of a burm or that can all be part of the negotiation right so I would just ask that Jesse just you know if a change order it you know is needed then maybe we need to have another discussion about it but I think there's probably a
good negotiation point with the contractor that was likely going to truck all that out which is that's going to be their biggest cost right I totally agree capture that dirt always better to leave it on site Dave Andrew uh Mike if we had a pile of dirt
from this do we have the equipment to make a burm later with staff or would we need to right like it could be not going to say a side project because that seems like a pretty big thing but like we have a skid loader or a bulldozer we could
use to make a BM in the fall or something so going from what Paul is in indicating I think it could be a combination of that if we get a dollar amount from the contractor okay what is your dollar amount to remove this dirt put that same dollar amount into making the burm and stop when you get to that
point of your dollar point and then we'll take it from there is that a good compromise good I mean it's not it's not an extraordinary amount of work to shape it things and so I think most of these contractors are going to be perfectly willing to leave that dirt on site and hopefully shape it to kind of how the
final product will look like you get me a burm and I may retire my work here may be done are you we need to get can we get this done tomorrow I mean can this project be done tomorrow we can I'll grab a shovel we have all right so we have a
motion in a second is there any other discussion say none all those in favor say I I oose same sign motion passes all right moving on I will entertain a motion to adjourn I would
like to make a motion to adjourn second I have a motion and a second to adjourn discussion saying none all those in favor say I I I motion passes we did it