the city council special meeting to order for Thursday, April 30th, 2026 at 6:30 p.m. I'll rise for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. All right, moving on. Item number three, roll call. Administer Pus. >> Council member Ball, >> present. >> Council member Jensen, >> present. >> Council member Scott,
>> present. >> Mayor Rogenamp, >> present. >> And Council Member Moroni will be joining us shortly. >> Thank you. Moving on. Number four, open forum. City Council invites residents to share new ideas or concerns related to city
business not already on the agenda. However, individual question and remarks are limited to three minutes per speaker. No city council action will be taken, although the council may refer issues to staff or followup or for consideration at a future meeting. The mayor may use discretion if speakers are
repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. speakers should state their name and home address at the podium before speaking. So, um before I open it up, I'll just say if you have any comments regarding the road
improvements, please hold those because we will have a separate public hearing for that. So, with that said, is there anybody here that wishes to address the council in open forum? I'll ask again, is there anybody here that wishes to address the council in open forum? I'll ask a final time. Is there anybody
here that wishes to address the council in open forum? Hearing none, open forum is now closed. Item five, consent agenda. 5 A, approve city council meeting minutes from April 6th, 2026.
5B, approve claims totaling 192,84655 checks 141054 to14119 and E check 4107. 5 C authorize seeking donation for 2026 night to unite.
5 D resolution number 1 19-26 authorize the opening of a new checking account and transfer of funds. 5 E resolution number 20-26 local road improvement program grant agreement. 5
F, resolution number 21-26, local road improvement program funding agreement with Crowing County. 5G, resolution number 22-26, restricting parking along Bushman Road. And 5H, approve final plat for
resubdivision. Having read the consent agenda, is there any comments or changes from the council? Hearing none. Do I have a motion to approve the consent agenda? >> So move. >> I have a motion from council member Wall. Do I have a second? >> Second.
>> Second from council member Jensen. Any discussion? Hearing none. All those in favor signify by saying I. I. >> I. >> Opposed. Abstensions. The motion carries. Moving on to item six. Item six is a
public hearing. 6A 2025 Edgewater Circle project reassessment hearing. Minister Povas. >> Uh, yes. Thank you. At the city council meeting on January 5th, the city council directed staff to begin the reassessment process for the 2026 Edgewater Circle
project. The next and final step in this process is to hold the public hearing and then consider um the adoption of the final assessment role. When pulling information from the county, staff confirmed that there are six benefiting six 26 benefiting condo owners with the
city's special assessment policy. This calculated to a special assessment of $38462 per owner. Staff recommends holding the public hearing and taking any public comment. Right. Thank you. I will now open it up for any public comments uh
from the public regarding uh the reassessment of uh Edgewater Circle project. Is there anybody here that would like to address the council? I'll ask again. Is there anybody here that would like to address the council of one final time? Is there anybody here
that would like to address the council? Hearing none, the public hearing for the assessment for Edgewater Circle project has been closed. 6B 2026 street improvement project assessment hearing. I'll now open it up
and I will have Nick give us an overview of the three projects. Nick, >> good evening. Uh this is the 2026 street improvements project assessment hearing. Uh we're going to go through project history, proposed improvements,
assessment procedure and calculations as well as some property owner information questions at the end. Um so this project originated in October when the council ordered the feasibility report. Uh the report was approved. We
held a public informationational meeting in December followed by the improvement hearing. We then went through the design process uh and we received four bids on April 2nd. It's also the assessment hearing on April 6th and we just today the
assessment hearing. Uh the project areas for the 2026 street improvements project are Bluebird Lane, Piny Way and Drive. shown here are the typical sections for the improvements. The top section is for
bluebird lane but finding ways very similar barring the curb gutter that we have a stretch proposed for bluebird lane proposed which we'll get into a bit later bottom section for drive which is a mill overlay roading to an inch and a
half of pavement it in to reestablish a crown >> Hey Nick >> do you mind going here with the mic? just so we can pick you up. >> Thank you. Sorry. >> No, it's okay. >> Thank you.
>> Um, so for Bluebird Lane and Piney Way, the plan there, what we have proposed is to pulverize the pavement and supplement that base with some additional class 5. We're going to raise the center line of the road two to six inches in in places
to uh promote some better drainage. There's some high shoulders on the side of that road that hold water on the pavement. Um, here are some pictures of the plans. The top photograph there is for Bluebird
Lane on the north end. The hatching shown is some of the ditching areas that we have proposed. Uh, you could see replacing concrete driveways, gravel driveways, and batuminous driveways. There the bottom is Piney Way showing
the extension and the approved turnaround layout. That's a 60 foot wide kind of culde-sac turnaround at the end of the platted rightway there. Um again, two to six inches of uh raised center line in areas and showing some
ditching in those spots there too. Uh this portion of the plan is for Ren Drive, showing the intersection of Dove Street and Ren. In green is the mill and overlay area and then the gray blue is the full pavement removal and some
ditching. That intersection is deteriorated further than the rest of the road. So, we're planning on just removing and replacing the pavement at that intersection there. Um the ditch sections are shown there. Most of the ditching we have planned is the ditch
type B. Kind of hard to read there, but in the middle uh it's a 1T deep ditch. one to three in slopes will be remaining in the right of way for for all the construction limits there. There is some 6 inch ditching where the road isn't centered in the rightway and we we're
not able to get a deeper ditch in there without needing to get easements. Um we just want to promote water flowing off the pavement. It's going to extend the life of the road when it's new. So the two foot deep uh section is for kind of
the more commercial area on the north end of Bluebird. there we have some space and and uh to to get a two-ft ditch up there. So, uh project implementation, the city's assessment policy is to assess 50% for
full reconstruct and FDR projects. That's for Bluebird and Piney Way. Um Milan overlay and inlay projects are 25% which is Ren Drive. Um, assessments are determined on a per building site basis according to city ordinance and the term
rate is set at 10 years and 8% by council is what's been talked about thus far. Mhm. >> Um, Bluebird Lane, uh, the total cost for Bluebird Lane after receiving bids came in at $232,618
for total project cost as a as opposed to what was presented at the last hearing, which was $262,000. $262. Holy cow. $262,000. >> I'll just skip that. Um the the uh the
assessments lowered from 878 to 788 on Bluebird Lane. Um after bidding on Piney Way, the improvement hearing was $241,000 375 and uh the uh assessment costs lowered
from 720 to 589. Ren drive uh we also saw a decrease in cost after bidding. um single the cost per year for assessments went from $125 to $95.
So total cost summary, the estimated total project cost at the approvement hearing was $790,000 and went to five or $496,000 at uh after bidding. Uh assessment information. So, this is
uh information for people being assessed. Uh most of this verbiage is from the Minnesota statute. I'll read through some of it here. Uh no appeal to district court may be taken as to the amount of an assessment unless a written objection signed by the affected
property owner is filed with the municipal clerk prior to or at this hearing. Uh prepayments and partial payments are allowed up to 30 days following council resolution adopting assessments. Assessment balances will be certified to the county in 2026 with payments to begin on the following
year's county tax assessment statement. Assessment balance will be advertised over a 10-year term. Interest rate set by council at 8%. Future payoff requirement after certification. Interest will acrue through the end of the calendar year. After 2026, payment
in full must be made by November 8 or 15th to either the city of Breezy Point or Crowing County auditor to avoid paying following year's interest. Um I think I think there might have been another slide or two on here, but uh is
there any questions thus far? Okay. Um, I have >> Okay. So, there's some property owner information here. Um, if this project moves forward and council approves uh awards the project and adopts the
assessment role, uh, property owners should be aware of the following. Dust delays and noise should be expected. Access to properties uh will be maintained, but minor delays again should be expected as as trucks are taking up some of the roadway. Emergency
vehicle access will be maintained at all times. Entrances and driveways in the uh FDR areas, which would be Bluebird and uh Piney will be removed to the um rightaway line. And another thing, driveway replacement will create a
construction joint in batuminous driveways. And we recommend uh property owners seal that joint yearly, too. It'll just help extend the life of that pavement. So, >> um we're proposing to replace mailbox supports with swingaway type supports.
We can work with property owners and the contractor uh if this moves forward to have people kind of if they have some value to the mailbox support that they have now, we can work with them in the field to to have them keep that. Um but
the installed mailbox support will be the swingway type. Um property owners are responsible for relocating private items located in the rightway and the city's not responsible for damage to private items located in the rightway.
So that is all the information that I have. Um there's some contact information here and I have uh some cards too if anyone's interested. So right thank you Nick. >> Yep. Uh if there's any questions, do I have
to answer it into the mic or start here? >> Uh you can go back and see if Do you have the handheld, Deb? >> All right. Thank you, Nick, for that presentation. >> We'll now open this up. What I'm going to do is do this uh one project at a
time. So, I'll start with Bluebird, then I'll go to Piney, and then I'll finish with Ren. So, if you're here to address uh any of those to the council, um please come up and state your name and your address. Keep your comments to three minutes and uh we'll move through
these. So, I'm going to open it up for Bluebird. Is there anybody here that wishes to address a council regarding uh the improvement project for Bluebird? >> Go ahead. >> Okay. >> Just state your name and address, please. Neil Narson, Narvis Management,
6810, County Road 11. Um, I didn't think I had any questions, but Ally, I noticed on the spreadsheet, and I I couldn't really see my copy, but Jerry showed me in the back. >> The first two Narvis and managements listed are the real estate office. >> Okay.
>> And they're both they originally were listed as one assessment. Two lots are under that building. And so now I see them in there as two assessments, one for each lot. >> Are you talking about the one you consolidated?
>> No, they're they're correct. The later on the list there's a Narvis and management half and half for the one we consolidated. But >> the other narvis management is just the single real estate office that has two lots under it. >> There is it's easy to identify in that
list. I just my copyy's so small I couldn't really see it but >> there's no address for Narvis and management on those and so that's the ones those right there where the real estate office is. >> Okay. >> So I just think there's an error there. >> Okay. >> Otherwise everything else >> just an administrative error. Got you.
>> Otherwise everything else look fine. >> Okay. No. >> Thank you. >> Is there anybody else? Please come forward. State your name and your address please. Rita Hul and I own lot 349 and Ubird Lake.
Um I have a question from Leon and Donna Luther. They own lot 346 and 347. They have trouble with accumulation of water when it rains. >> And Leon was asking will there be a pump installed to pump
the water? >> Nick, do you want to take that question? Um, >> can you can you hear me through the mic here? >> Oh, okay. >> Um, so we we didn't uh we didn't address anything specific for that in the
design. Um, there there's no pumps planned to be installed. If it's something simple enough that we can work with the contractor in the field to address that, we will. Um, if it's not going to, you know, drastically increase costs or anything. So we when
we're when we're out there, we can we can address that, but there's nothing in the plans currently that that address that specific situation. >> Okay. >> Thank you, Nick. >> Uh we own lot 349. Is there going to be a curb in front of
our lot? Sometimes the water comes down and washes out our driveway a little. >> Correct. Um I I don't know the exact location. I have the plans here. Um, I don't know the exact location. Maybe you could actually just even come over here
and point it out to me and I could show you if there's carbon left. >> This is where we are. You are. So, here's uh highway. You are what's your house number?
>> Lot 349. 8723 is the fire number. >> 87. >> No. So, okay. So, you will you will not have curb in front of your house. >> Okay. >> Correct. >> Thank you. It was uh stated before in a prior
meeting that the time share lots uh 358, 357, 356, 355, 354, they're under um the Breezy Point time share owners. Uh they won't be built on,
but they'll be used for drainage. Is that still going to be true? Uh, I can't speak to the lots being built on. Um, but to my knowledge, those lots are dedicated for drainage and and they're
being utilized in a sense in this plan as we're uh kind of directing some water that direction. So, yep. >> There are two driveways. Will they be taxed and enter Blueird Lane?
We we are proposing to assess the one lot that has access uh from those five lots, one assessment for that access. The other lots are proposed to not be assessed um due to them being dedicated
for drainage. >> Well, there's one um driveway by Pelican Square where people access 349 and then there's this other lot that you're talking about. >> Um
the lots with the >> Yeah. car it's by the car wash >> is it? It's on Bluebird Lane on the north side and you can get into Pelican Square from it's on the northeast side of Bluebird. That lot is proposed to be assessed as well.
>> Assessed. Okay. Um, in a prior meeting it said, uh, Bluebird Lane would be rais raised three plus inches. Where will that be? >> Uh, I can walk you through that too in the in the plans here. Uh, the the low
part of Bluebird Lane is kind of the primary area that we're planning on raising. You know, you know what I'm talking about. Kind of in between your place and where it comes back up. the lowest the lowest part of the profile there. We're proposing to raid raise the road in that area and then more on the
north end as well. I can show you the plan and profile if you'd like it. It it's a more of an accurate description than verbally. >> Can we do that after the meeting? >> Sure. >> Okay. >> Whenever. >> Um will Pelican Square and Pelican
Center participate in this assessment chart? I I'll have to look through here and see which tax owners names are specific to that. Um I don't know every lot owner by by tax
name off the top of my head. I'm sorry about that. So I mean Pelican Square uh their access is proposed to be assessed that access on the north side on the east side of the road on Bluebird. Yes.
>> Okay. And the interest is 8%. What interest is the bank charging? >> I'll let you take >> Oh Lord, I I I quite honestly don't know the answer to that. The interest rate was previously discussed at I think two
other council meetings when we yes >> spoke about this. >> Um that's not to say the council couldn't direct us to change it in the resolution at this time. That would >> could they do that at this time, Nick? >> So um I think her question is more uh
the city and correct me if I'm wrong, but the city is not bonding or loaning money for this project. So they're able to set the rate as they feel fit. >> Um so there's there's no comparison to a
loan that they have to pay for the project versus the rate that they're setting. >> Is there any way that interest rate could be lowered? 8% is >> Well, that would be something the council would have to take under consideration talking with staff, but at
this point it's at 8%. So, it would be up to the council to determine whether or not that would be changed. >> Okay. Thank you. >> You're welcome. Any other people who wish to address uh the Bluebird uh lane assessment
again? I'll ask one more time. Hearing none, the public hearing for Bluebird Lane is closed. I'll now go ahead and open the comment period for Piney. Is there anybody here that in the meeting that wishes to address the council or make public comment regarding Piney?
I'll ask again. Is there anybody here that wishes to address the council regarding the assessment for Piney? I'll ask one more time. Is there anybody here that wishes to address the council for the assessment uh and the road improvements on Piney? Hearing none, the
public hearing on Piney is now closed. Moving on to Ren. I'll open up public comment for Ren. Is there anybody here that wishes to address the council for Ren Drive? I do believe we have a comment that needs to be entered for public record. Administrator Pus. >> Yes, thank you. Um, I put some
information in a map on your desk, so I'm just going to read it for the record. We, the Eagles Nest Owners Association, are writing regarding the inclusion of property ID number 10160741 in the proposed assessment for improving Ren Drive. We ask the council to
consider the following facts. One, the property is a corner lot at Robin Lane and Ren Drive. Two, the property is predominantly a parking a parking lot accessible from Robin Lane and not Ren Drive. Three, the property was developed and the city asked the developer to burn
the properties and plant on the Ren Drive side of the lot. Two, not disturb the residential neighborhood on the Ren Drive side of the property. and four, the active owners in the association that own the lot are primarily retirement age and would be eligible for the deferral of payment. We respectfully
request that the council review the assessment and consider exempting the property. Considering the property does not benefit from regular use of the street and the additional affformentioned facts, this assessment feels as if it should exclude the property.
and staff did review this and Nick and I discussed with Jerry as well and we would recommend rescending the assessment after reviewing the property and its um characteristics that they mentioned. So do with that what you will
you guys are free to keep it in there or resend it if you wish. >> Okay. Do we want to address that right now or do I finish the public? I'd ask for more comment close and is there anybody else here that wishes to comment on Ren
Drive? >> I'll ask again. Is there anybody here that wishes to address or comment uh council on the assessment of Ren Drive? One final time. Is there anybody here that wishes to address the council on the assessment of Ren Drive? Hearing none, the public hearing on Ren
Drive is now closed. So before moving on, we we had a recommendation by the council to resend the assessment on I got to get the property number. Property
tax ID 0160741. Did I get it right? I think that was the right one. Yep. Okay. So just so discussion by councel comments.
I agree with staff's recommendation. >> I do as well. >> Do I have a motion then? >> Can I ask a question? I apologize. >> Go fire away. >> Um to clarify, I believe the road assessment policy and it's been a while. If the if a primary road was there, it's
100%, but as a secondary road, it normally was 50%. Were they assessed a full or a 50%. And this goes back to what does a corner lot do? because I believe it was a full and a 50 and a 50 on those roads.
>> This road was proposed to be a full but I believe because it butts up with Robin Lane, not the corner isn't Ren Ren, you know what I mean? Um, so it was proposed a full assessment. I believe it was the 635.
So, if my memory serves me correctly, is is lots that have but two two roads are still qualified to receive assessments for road improvements, but typically it's 100% on the road that they access and 50% on the road that may not be in
access. And I bring this up because um as as my property abuts two public roads, I'm fully aware that I paid 100% for the road that I'm on and serviced by. but knowing well that if that road was ever to be improved behind me, even
though I don't access it, it's the back of my house, it's still a 50% um assessment fee. There's no benefit to myself. And I and and I'm relating myself with with the resident because if
we if we make that exception, we do have other roads that this will be something that we will need to enact on for further assessment policies if we were to do any more improvements on roads that or properties that abut more than one road.
>> Yep. Point. Well, do you want me to read the language just so you guys have it? So it says properties abuing more than one road will be assessed a full assessment on the first improved roadway and one half assessment on the second improved roadway. So that's what our current policy says.
>> So then their main access is on Robin, right? It's not REN. >> Correct. >> And Ren is just an abuing road to the property. Correct. >> Correct. >> Okay. And basically though the assessment was going to be for 100% originally. Correct. >> Correct.
>> All right. So interpreting what Michael has just told us, in reality it would be a 50% assessment for them >> because it's not their main access. >> It is not their main access. The way that the policy is written though is it's 100% on the first road, which my
mind wraps around it's the main road. It's not really worded that way. It's the first road of improvement. So right now we're addressing Ren, not Robin. So you could technically say, well, they're going to get 100% on Ren, but 50% on Robin, which doesn't make sense if if Robin is their main access.
>> Um, now in and just to further muddy the waters, if there is documentation of of us, the city asking them to burm the property, um, which I I don't know if any of us will ever answer that tonight.
um that does play a little bit different um into the consideration of that. But the main point I wanted to go back to was the 100% and the 50% based on our road policy with that. So I have a question. Is this something that we can do further investigation on
to determine if we have that information and then bring it back or No, I'm I'm just asking the question. >> Um it would delay the adoption of the assessment role. >> Got it. >> Um we staff would prefer you make a decision tonight. Got it. >> Um I don't know if we could find I don't
know where that document >> asked the question. I don't >> Okay. >> My my questions and thoughts really mirrored um where where Mike's were at. Um it seems to me that it would be appropriate that they be assessed 100%
on Robin and 50 on Ren. I don't know even if the city did request of them to burm on the site of Ren how that really comes into play. I mean the property still abuts Ren. >> Correct. >> Um they're still benefiting from the
improvement. >> Um so I guess I would favor that. >> And that's that's kind of where I was going with the questioning about the 50 and the 100. To your point, council member Scott, is the idea that well, okay, even though we're going to assess
100% because of the project, since it's the non-main access road, is it something that we determine that we we assess them only 50% on this one, but when Robin comes time, they get 100% assessment on that one because it is their main axis. So, that's that was
where I was looking at because the the ordinance does read the way it reads. And I'm fine with that if that's the direction. >> Yeah. I mean, I I I guess we do set a precedent if we go the route of what
we're thinking about and we go against what our ordinance says, >> which we can't do, >> which so then then that's pretty obvious. cost for this road is lower too, right? >> It's just a mill and overlay.
>> Yeah. So, it's it's not a massive. So, I don't know. That's So, we have we have we have a couple things in front of us. We can totally say no, we're not going to assess them at all. Or we could look at REN for them and say we'll assess them 50% rather than the 100% which then
keeps in practice with our ordinance which does state that that should be the assessment for because it's not the main access road for them which then when the time comes for Robin to be done they would get 100% assessment on that one.
So >> what's the council's pleasure? >> Go ahead. I I I would be more in favor of the the 50% assessment due to the fact that that it's not their main access. Yes, it's not the first road improved per se in this project
scenario. Um but I think that's a a general practice that we should do. So if Robin, let's say it was on the docket for next year, that would be a 100% AC uh >> assessment. Assessment. Thank you. Um, and so I would be more in favor of of changing it, not removing it, but
changing it from a 100% assessment to a 50% to more in line with our current policy. >> Is that a motion? >> I'll make that move. >> If I may, you that motion will be made like when we're ready to adopt the assessment rule. So, adopt it with the change made to the property. Does that
make sense? We're not adopting the assessment role yet. >> Okay. >> We're That's later in the agenda. We're still in the public hearing. >> Oh, got it. Okay. >> You know what I mean? Yep. So once we get there, then make your motion with that included. >> Perfect. Thank you for the clar. >> With that being said, once we get to
that point, >> what does that change? Because we publicize what the assessment would be, that now changes the remainders because that 50% would now have to be consumed by the rest of the >> the city. The city is consuming the
rest. >> Well, would it's not divvied up amongst the rest of the owners. It's absorbed by the city. >> It's us. Okay. >> Yeah, we take that on. Good. All right. Any other comments on this
before moving on? Okay. Hearing none, I'll move on to 6C, ordinance 02-2026, amending the 2026 fee schedule to include administrative citation fines.
Administrator Pus. >> Uh, yes. Thank you. When the council wishes to establish new fees, they must hold a public hearing to do so. As a part of the fee schedule amendment, staff proposes including two city fees. One is the administrative citation fines and two is the cannabis registration
fee. The city council adopted a resolution in 2009 setting fees for administrative citations for code uh violations. To be enforceable, legal council advised the city to include in the fee schedule ordinance. Staff proposes including the existing fees
into the ordinance to ensure enforcability. And then number two, in 2023, the city council approved an or ordinance regulating cannabis activity in the city. As a part of this process, parameters for a retail registration fee were established, but the fee was never
included in the fee schedule. Staff recommends including the $500 registration fee in the fee schedule per our ordinance. >> And just to clarify, that $500 fee is standard. Correct. >> Correct. >> Yeah. Okay. >> Yes. >> I'm just wanted to make that clear.
Okay. >> All right. Thank you for that presentation. I will now go ahead and open it up for public comments uh regarding ordinance 02-2026 amending the 2026 fee schedule to include these uh administrative citation
fees and the cannabis uh registration. Is there anybody here that wishes to address the council on these changes to the fee schedule? I'll ask again. Is there anybody that wishes to address the council on the changes to the fee schedule? One more time. Is there anybody here
that wishes to address the council on the administrative changes hearing? None. The public hearing on this is now closed. Moving on. Number seven, business item 7A.
Resolution number 23-26, adopt 2025 Edgewater Circle project assessment role. >> Yes, thank you. We just held the public hearing for that. So now it is time to adopt the assessment role as presented. So, with that being said, do I have a
motion? >> I'll I'll make that motion. >> Okay. I have a motion from Council Member Ball. Do I have a second? >> Second. >> A second from Council Member Jensen. Any further discussion? All those in uh in favor signify by saying I
>> I >> I opposed abstensions. The motion carried. 7B resolution number 24-26 accepting bid for 2026 street improvement. Any further comments, Nick?
>> Uh, no. I can go over our letter of recommendation again if you'd prefer. >> Yep, that would be great. >> Um, on April 2nd, we held the bid opening. We received four bids. The apparent low bidder was Ideal Construction at 354,000. Our engineers estimate was at 433,000.
Uh we recommend ordering the project to ideal construction. >> All right. So then does there anybody have any further discussion or comments? If hearing none, do I have a motion to approve this resolution?
>> So moved. >> All right. I have a motion from Council Member Bald. Do I have a second? >> Second. >> Second from Council Member Moroni. Further discussion hearing none. All those in favor signify by saying I. >> I.
>> Opposed extensions. That motion carries. 7 C resolution number 25-26 adopting assessment rules for 2026 street improvement project. Any further comments, Nick? You good?
Uh, this might be a little unorthodox, but Neil, if could you repeat the um parcels that that you had a question on? >> I can read them. >> I have a larger sheet here, too, if that helps.
>> Sorry, I just wanted to clarify his question. It's the two. Is it not these two? >> No, not those two. This isn't the sheet that I had in the packet.
I can see the names, but this isn't the same. So I see narvis and management there with one >> and then those three in behind it are all right but in the packet I have there's two narvis and managements right there >> in my
>> mayor if I may we can just move on and make administratively make sure that our assessment role reflects the correct information just so we can >> fine we'll just keep moving on in the agenda we can come back to this >> yeah yeah we'll make sure we all the right documentation before certification. >> Okay, perfect.
>> All right, so we're gonna Okay, Nick. >> Yeah, I I apologize. I just clear it up quick, but >> Yeah, no worries. >> Okay, so let's move on then uh to the next item on the agenda. We'll table this um resolution for now. >> Uh sorry, mayor. Adopt the resolution, but we'll
>> Okay, >> sorry. Adopt the resol the resolution adopting the assessment role with the changes as discussed per Michael. And on the back end, we'll make sure that everything's right. A bit >> understood now. Okay. Sorry, I misunderstood you. All right. So, let's
go back to this again. Let me get my So, 7 C resolution number 25-26 adopting assessment roles for 2026 street improvement project. So, we do have a change. We're going to change the assessment for
Let me get the property number. property number 10160741 from a 100% assessment to a 50% assessment for their part on the Ren drive improvement. Okay. So that would be included in this as
accepting the roles. Do I have a motion to accept these as changed? >> So moved. >> So I have a motion from council member Jensen. Do I have a second? >> Second. Second from Council Member Is there further discussion?
>> Just maybe a further point of clarification. Um Ally, um can you talk a little bit about point four in the letter where it says that uh essentially because the owners are of retirement
age, they would be eligible for deferral of payment. >> Yep. So, our special assessment policy, as most other cities, sorry, let me pull up our special assessment policy, has um a section for deferred payments.
Let me see. >> And I'm asking um in light of the fact that from our discussion, I I think the majority was feeling that that property should be assessed for rent at 50
But are we potentially taking action in a way where if they're if they're going to be removed from paying the assessment, >> they would have to apply for deferral and we would have to accept the application for deferral. Um, and that's
a whole separate process. I don't I don't quite honestly I'm not wellversed in our deferral process, but I do know um we have a section for it. I'm looking at it right now for deferred payment. So, I'm sorry. I don't know. >> No. And that's fine. >> Specific about our process. >> Yeah. I don't mean for us to go down a
rabbit hole. I just wanted to know if we were potentially taking action in a way that is ultimately going to be like negated, if you will. >> And it could be if they applied for deferral and then that would again be absorbed by the city. But um I can keep
the city posted if they do. I imagine that would take the city would have to take action on that deferral as well. To be quite honest, I'm not wellversed in the process. >> That's fine. Thank you. >> Any other discussion?
>> Hearing none. All those in favor signify by saying I. >> I. >> Opposed extensions. The motion carries. All right. Moving on to 7D. Ordinance 02-2026
amending 2026 fee schedule and resolution number 26-26 published by title and summary. Administrator Pulfus. >> Yes, thank you. We just had the public hearing for amending the fee schedule. The resolution um to publish by title
summary is so we don't have to pay for the entire publication. It makes it cheaper on our end to not publish the whole fee schedule. So that does require a four or five vote. Okay. >> So, do I have a motion?
>> What's a move? >> I have a motion from council member Do I have a second? >> Second. >> Second from council member Scott. Uh, any further discussion? Hearing none. All those in favor signify by saying I. >> I. Opposed.
>> Extensions. Motion carries. 7E. Resolution number 27-26. approved plans and specifications in ordering advertisement for bids for the 2026 Bushman Road project. Commissioner Pulus. >> Yes, thank you. Um, as a part of the process to receive the LI grant, there
are additional requirements in the um, state's plan review process. Because of the timing of our next council meeting, it is likely that the state will have the plans approved prior to that meeting. Staff recommends approving a resolution authorizing the ad forbid tonight contingent upon state aid
approval as to not delay the ad for bid any further. Because we're already late into the spring season, we would like to go out uh for bid as soon as possible. And this allows us to do so without having to reset or having to schedule a special council meeting or wait until June 1st. Um, I did receive an update
from WSB that they're submitting their final plans to MIDI dot MIDOT next week, which will allow us to shoot for the ad forbid in the middle of May. Um, and I'll keep the council updated on when and if this happens and what to expect moving forward. It is a bit unorthodox,
but I think we should be ready to roll once the state um approves the plans and specs. >> I don't disagree with that. Okay. So, do we have a motion for resolution number 2726 approve plans and specifications and orient advertisement
for bids for the 2026 Bush Monroe project? >> So, move. >> I have a motion from council member Bald. Do I have a second? >> Second. >> Second from council member Jensen. Further discussion hearing none. All those in favor signify
by saying I. I. Opposed. >> Abstensions. I >> motion carries. Moving on. 7F. Authorize Woodset to complete shore view shoulder and rip wrap maintenance plan. Public works
director. Um this past winter we observed essentially the rip wrap slid up. Um, it wasn't as extensive as damage as a couple years ago. Um, we loo, Nick and I both looked at the
the damage as ice was coming off. Became pretty apparent. Um, that extends the reach of the equipment we have. Uh, we have a mini excavator. Um, doesn't have the reach to uh to put the rocks back in
place. Um that was the desired result is put the rocks back in place and establish establish what was there before last winter. Um in that aspect I reached out to the DNR. Um I wasn't sure
if we need to get a special permit to work on the area or not. Um yearly winter damage generally speaking can be uh repaired with no permit if it's completed within a year. Um, I met with the DNR representative on site. He
confirmed that with me. He also did confirm if we put the rip wrap back, he'd like to see live staking put back in place and um, given a chance to take. Um, he did observe the work we did last
fall um, trying to get the vegetation take and he thought that looked nice. He liked our signage. He thought it it that was appropriate. Um that would be down down uh you know after we approve this get bids. Uh so essentially we're
looking to approve to have a specification that is so we get apples to apples bids um try and make it uh simple put it back to what it was um and then reestablish the vegetation
uh take care of that damage that we probably couldn't get to this year. Any questions? >> Questions to Joe from council. >> How likely, I mean, and I know this is a hard question to probably respond to,
but how likely is it that we're going to have this same thing happen year over year? The best answer I received is um why the ice does that is years where you
have warm spells in the m middle of winter and then cold comes back. That variation is what triggers ice pushing shorelines. Um that's what uh Jake Free thought. Outside of that, I mean I it's
speculation. And you can speculate water levels, coldness. I haven't been able to figure it out. It seems to be once every five to seven years you see ice push either the beach or shore view. Um some years we've had east wind push
ice coming off. So it's kind of like predicting the weather, I guess. >> All right. Right. >> Any any other questions? >> Just kind of expand on it. Um, to Brad's question, where I'm at on Shore View, we hadn't
had damage, excuse me, in 15 years. This year, we've got extensive damage and it's all basically up and down. But I think to Joe's point, that makes sense. And it what happens is there's just it's hydraulic pressure into the bank. You
can't stop it, right? >> At the end of the day, in today's world, Shore View Lane wouldn't exist with houses. I mean that's and there's a lot of other places that fit that but it's >> and I would like to clarify that the the
rip wrap did it it protected the pavement. The pavement was not lifted or damaged. It it it took the damage. Um I think it should be a pretty straightforward putting things back to how they were. >> Okay. Excellent. Thank you. Any other
questions? All right. Hearing none. Do I have a motion to authorize Woods at the complete showroom shoulder and rip wrap maintenance plan? >> So move. >> I have a motion from council member Rooney. Do I have a second? >> Second. >> Second from council member Scott. Any
further discussion? Hearing none. All those in favor signify by saying I. >> I. I. >> Opposed. Extensions. Motion carries. Moving on to eight departmental updates. 8A. state of city address. That's me. So, um, after some discussion with
administrator Pulus, we're kind of landing on mid June. I'm trying to think of the date we talked about, but I can't. >> June 18th. >> June 18th is kind of what we're looking for right now. Um, so look at that. We haven't set it in stone yet. I do need to have a couple more conversations with
the administrator on this. Um, but that's kind of what we're looking for. we thought we'd be better to be into the mid or latter part of June so that more of our uh kind of our summer residents are back and uh are able to attend if they'd like to. So, and I kind of talked
at the last council meeting kind of what we're looking at. So, as we get more things put together, we definitely will keep the u council apprised of what's going on and and that, but we wanted to let you know now because this is basically our May meeting and so we'll have our June, but it'll be pretty close
to it by then. So again, if that's if if the date for some reason changes, we'll let everybody know. But that's kind of what we're leaning towards right now is June 18th. So um hoping that all of you would be able to attend when we have that. Um 8B first quarter financial
report. >> Janette, >> were you going to give us a little update? >> I'm just going to give you a couple of highlights on Q1. >> Okay. So general fund revenues real quick, please. there. This should be better.
>> Perfect. >> Um, okay. So, Q1 closed with general fund revenues at 1.2% of the budget. Um, the reason it's low is because 79% of our revenues are property taxes. Uh, we
don't receive those till July and December. So, that's on track. Uh general fund expenditures are at 21.3% and that is definitely on track for Q1. Our net position um at the end of first
quarter is a negative $862,36 there. Again, that's expected given the property tax timing collection. Um overall, all funds combined expenditures are at 19.4% 4% of the budget and that
is on track for Q1. And with that, I'll take any questions. >> Does the council have any questions for Janette? >> Keep up the good work. >> Yes. >> Outstanding work that you do for us. We know it takes a lot of time and effort. We know you went through an audit and
got all that done. And so >> you you can go we now for a little bit, catch your breath. Um but appreciate all the work that you do. Do a great job. Thank you. Thank you very much. >> You're welcome. >> All right, moving on. Item 8 C, mo mobile food truck. Administer Poffos.
>> Yes. One sec. Let me pull up my Sorry about that. Um, so the city was notified that there will be a food truck operating at 6799 County Road 11. This property is um zoned urban reserve and under our current code um the mobile
food truck type of use is only permitted in our commercially zoned districts. Um, based on the advice from our legal council, staff plans to inform the owner that their operation is in violation of city code. This is more of a notification to the council that we will be doing that. The owner um is pretty
active on social media, so I just want you guys to be aware before we send them a letter and if they um post anything or get any negative comments um I just wanted you to be aware and so did Jerry. So, he'll be sending that letter shortly or contacting the homeowner.
>> Great. Thank you for the update. Is there questions or comments from the council to the administrator on this? It's pretty straightforward. They're in violation of the ordinance. So, >> and our um our legal council did not advise um because you could go through the code revision process or uh
reszoning process, excuse me. He did not advise that and allowing it in a um urban reserve. So, >> be a can of worms in my mind. So, >> what is the um I guess description if you will or >> Yeah. What's behind Urban Reserve?
>> Oh, of Urban Reserve. >> Yeah. Of the how the property is owned. >> Brad, you're quizzing me today. >> Well, I mean asking certainly with some thought in mind that while right now under ordinance a food truck is only allowed in commercially zoned
properties. Mhm. >> Just sort of interested in how like far removed or different is an urban reserve in terms of like permitted uses and you know is there any similarities at
all to potential commercial? I mean this is a property that's very close to a commercial area to the school. Mhm. >> Um just wondering if there's more there to consider to think about um before
coming out and just um providing notice to the property owner there being in violation. >> I can I'd be happy to follow up with the council on that. I do know there's a lot of urban reserves. So if you were to reszone all of the urban reserve, I don't think you would ever want to re
reszone urban reserve to commercial. I think the concern is that they are operating and they have, you know, tables set outside and they're operating a commercial business in their residential area with the traffic from
the school. Um and I think just a anecdote about mobile food trucks I think there's a sentiment that you know for example a business like Northstar they pay commercial property taxes mobile food truck it's not the same. So
that's just more anecdotally what um I've gathered through my experience and concerns about mobile food trucks. But if they were to go in a commercially zoned area, that would be approved, I imagine. >> I don't know if I answered your
question, though. I'm sorry. I >> No, that's fine. >> I just um was thinking about, you know, not in every case. I think is it worthwhile to explore what options potentially are there? How do we keep because to me a food truck in
different ways is an amenity. I mean, it's nice to have, you know, in a community um for different reasons. Um, you know, is kind of given where this property is located. Again, it's across, you know, the county road from a
commercial zoned area. Um yeah, I didn't know if there was um some path or approach to seeing I guess how we can kind of work um allowing a food truck there kind of
>> I will >> or >> yeah I will say Jerry has been in contact with this owner and did invite them to the planning commission and they did not attend. So, I think he wanted them to >> okay, >> you know, come and tell them about their business and he in he invited and that's all I know. I'm not sure what happened
since then, but I do know they were invited to the planning commission meeting. >> Perfect. >> Yeah. >> I I think the definition that you can Google for urban reserve, the attorney's recommendation is appropriate. It's land designated for future urban development.
I mean, >> it's it's in uh the ordinance 153- or.0372. Um and it just says, you know, it's um planning for growth by using larger lot sizes,
you know, allowing very low density residential and agricultural uses in land uses which promote or foster forestry. >> And then it's pretty lengthy. There's number of like allowed without a permit and then there's things that are permitted uses that require a permit
like public recreation or storage sheds and then there's conditional uses like airports or golf courses and then there's interim uses like game farm with hunting. So, it's pretty lengthy,
but I would agree with Councilman Jensen that it doesn't really seem to lean towards any sort of commercial um commercial use. Now, the definition,
>> any other comments? All right. So, proceed as well and thank you for notifying the council of this. Um looking we do have a few other updates. Uh we had uh does personnel committee have any reports that they'd like to give? Council member Rooney,
council member Ball, anything at this point that you want to address or no? >> I >> I can't remember. >> I can give an update. Um we did interviews for the planning and zoning administrator comm or um administrator
position and uh the personnel committee directed that I repost the position. So, it has been reposted. I'm doing a little more active recruitment, sending it to the Sourcewell Planning and Zoning Group, a few other Minnesota planning and zoning groups, and reaching out to people I know to see if they, you know,
know anyone who's interested. So, hopefully this round brings um some good candidates. And I also I wanted to separately provide um to answer Council Member Scott question about the deferral process. So, that's a state uh process
by state statute. they would apply um for deferral with the county and then the city would appro if if the county approves it then the city would approve it with an um resolution then it'd be certified to their taxes whatever deferral would be approved.
>> So it's a statutory process that the county mostly handles and the city kind of affirms. >> All right. Thank you. >> All right. Um, and then finance committee. Uh, council member Scott and
I are on that. I believe we have a meeting upcoming, do we not? >> I believe so. Yeah. >> May next week. >> May 12th. >> May 12th. >> Yeah. I think two weeks. >> Yeah. >> So, a couple weeks we have one. We'll be going over uh numbers with uh Janette and Ally, I believe, and some other
things. >> Yep. Okay. Very good. So, we have that coming up. and then uh fire board. Um we did have a meeting uh here recently with um the chief and uh the city
administrator and the mayor from Peekquat uh regarding some things around uh the joint powers board and our current uh agreement uh with regards to the fire district. Uh it was very good meeting. Uh we had some good discussion,
a couple things that came out of it and council member Ball helped me and administrator Pulus as well because you were there and as well as Janette was there too. So um anyway uh one of the things we talked about is rebranding rebranding the fire district and
changing the name um away from any city oriented name. Uh the idea would be to look at maybe something in more of a general that outlines an area or something like that. One of the things we discussed and we have agreed upon is that the public will have an opportunity
to have input with regards to that and some sort of a contest potentially with the name or potentially with the actual patch that would then be reh to be redone for all like the firefighters and all that that kind of the emblem so to speak. Um so there was some agreement
there. Uh there was a large discussion around the formula that we're using uh to fund the district right now and there's been an agreement that we will be making some changes to the funding formula as well to make it more equitable across the board for all the parties involved particularly the two
cities but then also to be looking at the contracted entities that contract out with us as well. Um and so we're going to be working on that. We have staff working on that. Um, and then the third one, why can't I think of that? There was kind of like three things.
What was the third one? >> Uh, like long-term planning. >> Website, >> a website. Yeah. Website and then kind of long-term planning and looking at what the bigger idea for the fire district is, which ultimately at the end of the day, if you understand a fire district,
there's a couple that exist in our state that are true districts and they are separate taxing districts. That's literally what they do. And so if you look at the grand scheme, this is down the road, but the idea is that there would be a large district here that
doesn't incorporate just Breezy and Peekquat, but incorporates a lot of the surrounding communities. Chief Schwankl has stated that he's been doing some work with the surrounding departments, talking with the chiefs as well as in some cases the town boards uh regarding that and it seems like there's been a
pretty strong reception of a positive one towards the idea of an ultimate large district. So what's that look like? long ways out, long ways down the road, a lot of things to do, but the key thing right now is looking at where are we going right now and how do we make this more equitable for the cities
involved, the the the contracted entities, and then the branding of it to give more exposure to the idea that this is not just one city or another, but it's a group. It's it's a it's a group. It's a it's a bigger idea. So, as those things move forward, we'll continue to,
you know, apprise the council of what's going on. If there is any any action the council has to take, of course, that will be brought to them and they'll be looking at that. So, um, but know that we're working to try and make it so that this is an affair, this is a fair, equitable district where
the sides are all being recognized and seen in equal ways. So, um, so that's kind of where we're at. Did I miss anything on that? Council member Ball or Administrator Puss or Danette or you guys are all at the meeting. Did I cover it? >> Yeah. Yeah. >> Okay. Has there been any discussion
about additional fundraising? You know, I mean, ideal comes to mind. Their beef feed raises a lot of money and it's, you know, the Peekquat Lakes Fire Department. Now, the fire district traditionally has had a a breakfast like
in October, which >> they do that and they raise a good they don't probably raise the money like Ideal does. Um >> but I mean something where you can get community you know I mean ideal draws from there's a large >> Sure they do. Yeah. So no I don't think
there's been any discussion and that would probably have to come through the relief association because ultimately there >> relief it not the board. >> Yeah. So it's it's not us that that's kind of that fundraising takes place with regards to the relief association which is who does the pancake breakfast
right now and brings in that money uh to support the relief association with regards to supporting the firefighters >> do a number of meat raffles that are pretty successful I think as well. >> Yeah. >> Um I was just going to mention like we had also had our quarterly meeting at
the beginning of April. I forgot that >> two in addition to the other separate meeting. And just with that one, we um agreed um the board agreed to donate an ambulance that we had that we are no longer using to Lakes Area Heroes. So,
just me to mention that. Um uh they're going to use that um kind of decorate it up and use it for their um for their nonprofit. And then we are looking at some of the officer job descriptions.
>> Thank you. >> Um for how those individuals are chosen. So for the fire chief um and the captains and then the assistant >> assistant chief. Yes. Yes, that's correct. Yeah. Thank you for bringing that. I forgot we had that meeting as well crunched together. So yeah, so
those are a couple things and we're continuing to look at that whole concept with the fire chief, the assistant chief, and the captains. There were some ideas brought up by the the board as well as the chief and we kind of decided to table it so we could have more time to think about and discuss. It'll be brought back at the next one to make some decisions on how we do because
there's a couple different ways you can do it and there's pros and cons to those. So we'll be looking at that. Um thank you. I know is there anything else that met um between now and the last time? I don't think so. Planning and zoning I think met but I don't think
council member was unable to attend. So, um, anything from streets? They mean did they or did they? Yes, >> streets. A couple things. Um, looking at >> picking the 2027 road projects. Okay. >> So, there was
>> streets identified. Okay. >> The committee will be driving the roads, you know, trying to rank them, okay? >> You know, one to five, one to four. Um, and the budget is approximately 400,000 at this point. So, uh, other than that,
more to follow once, you know, the project, the streets have been identified. >> Excellent. Thank you. Any questions on that? Any of that? >> I think it's good. Sounds like it's right in line with what we had this year as far as the amount. So, I like that. That's good. All right. Uh,
cemetery commission. >> Uh, cemetery, um, the memorial pavers are delayed till fall or winter. Um the new columbarium sales, 10 have been sold to date. >> Uh the big project this year will be the
landscape update around the gazebo and the waterfall. Um dirt and you know the waterfall will be done rebuilt in the fall and then plantings possibly in the spring because once you get that far out there's not any plantings available. But
>> okay. Um, other than that, that's >> still is it landsburg that helps with the with that with the landscaping and stuff? >> Yes. >> Okay. Thank you. >> All right. Great. Excellent stuff. Um, I
don't think I think that covers everything. I do want to do one more thing. Aviation Days are this weekend. >> So, if you're around and you can make it out, I'd encourage you to come over. That's always a a nice community event that we have and appreciate all the work that they do over there. Uh I know I'll I'll make it over there and check things
out and I'm sure staff are going to be there as normal selling golf cart. >> No, we will not. >> Oh, okay. >> We are online now. >> Oh, all right. Well, that's good to know. So, if somebody comes up to me when I'm there and goes, "Where can we get our golf permit?" >> Go online. Okay, that's good to know.
Thank you for that update. Okay, sounds good. As long as you're willing to pay the >> $5, right? >> Yeah. >> Thanks, Brad. >> Did I see that the library is having an open house, too? >> They are. Yeah, they will be the women's club will be here with it open from 10
to 2. Excellent. Visit. >> Yep. This weekend. >> Yep. >> Perfect. Excellent. Thank you for bringing that up, Michael. >> I saw the Facebook post. >> Yeah. >> All right. Good deal. All right. Well, hearing none nothing else, do I have a motion to adjurnn? >> So, move. I have a motion from council
member Moroni. Do I have a second? >> Second. >> Second from council member Scott. All those in favor signify by saying I. >> I. Opposed. Extensions. Motion carries. Mo meeting is adjourned at 7:40